HomeMy WebLinkAbout246-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 246-23
File Number: 2023-1214
WATER & SEWER VEHICLE AND TRAILER REPAIR (BUDGET ADJUSTMENT):
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $20,000.00 TO COVER THE
REPAIR AND REPLACEMENT COSTS FOR TWO UNITS USED BY THE WATER & SEWER OPERATIONS
DIVISION
WHEREAS, on July 15, 2023, Units 3016 and 9237, used by the Water and Sewer Operations Division, were involved
in a multi -vehicle accident in which both sustained significant damage.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution, in the amount of $20,000.00 to cover the repair and replacement costs for Unit
3016 and Unit 9237.
PASSED and APPROVED on November 7, 2023
Page 1
Attest:
+J•
Kara Paxton. City CI Treasurer
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF NOVEMBER 7, 2023
CITY COUNCIL MEMO
TO:
Mayor Jordan and City Council
THRU:
Susan Norton, Chief of Staff
FROM:
Tim Nyander, Utilities Director
DATE:
SUBJECT:
Budget Adjustment for Unit 3016 and Unit 9237 Repair/Replacement
RECOMMENDATION:
2023-1214
Staff recommends approval of a budget adjustment in the amount of $20,000.00 to cover the repair and
replacement costs for Unit 3016 and Unit 9237 used by the Water & Sewer Division.
BACKGROUND:
Units 3016 (F550 Diesel Service Truck) and 9237 (Equipment Trailer) were involved in an accident on July 15,
2023. The accident resulted in a major oil leak on unit 3016 ultimately resulting in complete failure of the
engine. Engine replacement cost is estimated at $20,000. Water/Sewer will split this expense equally with
Fleet.
In the same accident, unit 9237 overturned and was a total loss. Fleet has collected $3,196.26 towards the
replacement, requiring Water/Sewer to make up the difference of $7,326.52 to purchase the new trailer for a
total of $10,522.78.
DISCUSSION:
Water and Sewer's portion of the total cost to repair/replace the units is approximately $20,000.00. Staff
recommends approval of a budget adjustment that would move funds from the capital Water & Sewer
Equipment Expansion account to the Water & Sewer operations account to fund the cost of the repairs.
BUDGET/STAFF IMPACT:
A budget adjustment is attached that would move funds from the Water & Sewer Equipment Expansion
account to the appropriate accounts/projects for the transactions.
ATTACHMENTS: SRF (#3), BA (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
Y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1214
Budget Adjustment for Unit 3016 and Unit 9237 Repair/Replacement
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $20,000.00 TO
COVER THE REPAIR AND REPLACEMENT COSTS FOR TWO UNITS USED BY THE WATER
& SEWER OPERATIONS DIVISION
WHEREAS, on July 15, 2023, Units 3016 and 9237, used by the Water and Sewer Operations Division,
were involved in a multi -vehicle accident in which both sustained significant damage.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the amount of $20,000.00 to cover the
repair and replacement costs for Unit 3016 and Unit 9237.
Page 1
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2023-1214
Item ID
11/7/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/18/2023 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a budget adjustment to cover the repair/replacement costs in the amount of
$20,000.00 for Unit 3016 and Unit 9237 used by the Water & Sewer Division.
Budget Impact:
5400.720.4310-5403.00
5400.720.4000-7602.70
Water and Sewer
Account Number Fund
N/A N/A
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$
112,310.00
$
3,807.27
108,502.73
$
20,000.00
$
20,000.00
108,502.73
Previous Ordinance or Resolution #
Approval Date:
V20221130
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
WATER SEWER (720)
/Org2
2023
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A budget adjustment is needed within the Water and Sewer operational budget to cover the repair/replacement costs for
Unit 3016 - Truck and Unit 9237 - Trailer. Costs were due to an accident. Available budgeted funds are being transferred
from the Water and Sewer Equipment Expansion Project to cover the cost of these repairs.
COUNCIL DATE: 11/7/2023
ITEM ID#: 2023-1214
Holly Black
7012012023 70:77 RIn
RESOLUTION/ORDINANCE
Budget Division Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
12,200 12,200
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl AT
v.2023109
Account Name
5400.720.1840-5210.00
(20,000)
-
13019
1 EX
Minor Equipment
5400.720.4310-5403.00
5400.720.4000-7602.70
11,000
9,000
-
-
59700
EX
5400 EX
Maintenance - Vehicle & Machine
Transfers To Funds - Shop
9700.770.1920-6602.40
9700.770.1920-5802.00
-
12,200
9,000
-
02080
02080
2023 RE
2023 EX
Transfer from Fund - Water & Sewer
Vehicles & Equipment - base
9700.770.1910-4999.99
-
3,200
RE
Use Fund Balance - Current
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