The URL can be used to link to this page

Home My WebLink About245-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 245-23 File Number: 2023-1205 ARKANSAS ONE -CALL SYSTEM, INC. (UTILITY LOCATING SERVICES): A RESOLUTION TO APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES FOR 2023 FROM ARKANSAS ONE -CALL SYSTEM, INC. IN AN AMOUNT NOT TO EXCEED $45,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of utility locating services for 2023 from Arkansas One -Call System, Inc. in an amount not to exceed $45,000.00. PASSED and APPROVED on November 7, 2023 Page 1 Attest: `,'OtJI i t t 1►l11i rRF.,,�� Kara Paxton, City C e Treasurer Y. CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 7, 2023 CITY COUNCIL MEMO TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: SUBJECT: Arkansas One -Call System, Inc. - Utility Locating Services RECOMMENDATION: 2023-1205 Staff recommends approval of the purchase of utility locating services from Arkansas One -Call System, Inc. in an amount not to exceed $45,000.00 for all City departments in 2023. BACKGROUND: Arkansas One -Call System, Inc. provides utility locating services for the City of Fayetteville to make sure that our employees don't damage other utilities in the course of installing lines and taps and performing repairs on the water and sewer system. Ark. Code Ann. 14-271-107 requires the City of Fayetteville to be a part of the One Call Center as owners of an underground utility system. DISCUSSION: For the Water & Sewer Department, locating services from Arkansas One -Call System, Inc. have usually cost under $35,000.00 annually. However, other City departments utilize Arkansas One -Call. With those other departments, the combined amount will exceed $35,000 for utility locating services in 2023, requiring City Council approval. It is estimated that the total Arkansas One -Call expenses for 2023 will not exceed $45,000.00 for all City departments. BUDGET/STAFF IMPACT: Funds are available for the utility locating services within the Water & Sewer fund and the Street fund. ATTACHMENTS: SRF (#3), 2023 Membership Fees (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 _= City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1205 Arkansas One -Call System, Inc. - Utility Locating Services A RESOLUTION TO APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES FOR 2023 FROM ARKANSAS ONE -CALL SYSTEM, INC. IN AN AMOUNT NOT TO EXCEED $45,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of utility locating services for 2023 from Arkansas One -Call System, Inc. in an amount not to exceed $45,000.00. Page 1 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2023-1205 Item ID 11/7/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/12/2023 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of the purchase of utility locating services from Arkansas One -Call System, Inc. in an amount not to exceed $45,000.00 for all City departments in 2023. Budget Impact: 5400.720.XXXX-5216.00 Water and Sewer Account Number Fund N/A N/A Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 228,708.23 $ 228,708.23 $ 45,000.00 e. 183,708.23 Previous Ordinance or Resolution # Approval Date: V20221130 Arkansas 811 Member Fees 2023 Members of Arkansas 811 pay fees to finance the cost of providing the statewide system to process notices from excavators of their intention to dig, drill or blast and to promote digging safely. The fees fall into two categories basic monthly fees and call fees. Member Types Arkansas 811 members fall into one of three categories: Public Authority A Public Authority Member is limited to owners or operators of utility Membership systems which are governmental entities or otherwise political subdivisions of the State of Arkansas or the United States, such as municipalities, counties, improvement districts, rural water associations, and similar bodies and organizations. Premium A Premium Member includes any member whose facilities are primarily Membership engaged in interstate transmission or whose facilities are not connected directly to end users other than themselves. Regular All other owners and operators of underground facilities. Membership Member Categories Members fall into one of 12 categories based on the total number of notices during the previous year: WOC A Minimum NoticesiIncluded 0 Maximum Annual 150 Notices 150 B 151 360 240 C 361 750 0 D 751 1,500 0 E 1,501 3,000 0 F 3,001 6,000 0 G 6,001 15,000 0 H 15,001 30,000 0 I 30,001 75,000 0 J 75,001 150,000 0 K 150,001 300,000 0 L 300,001 500,000 0 (over) Basic Fees The Basic Fee covers the cost of servicing the member with record -keeping, information, mailings, screening of locates not in a member's territory, and the statewide education and damage prevention program. It also covers the cost of the notices included in the basic fee. A BasicMonthly Regular MemLUL_ Public 19.50 Authority Premium 11.40 Member 29.28 B 34.80 24.36 52.20 C 46.50 32.58 69.78 D 69.00 48.30 103.50 E 114.00 79.80 171.00 F 204.00 142.80 306.00 G 474.00 331.80 711.00 H 924.00 646.80 1,386.00 I 2,274.00 1,591.80 3,411.00 J 4,524.00 3,166.80 6,786.00 K 9,024.00 6,316.80 13,536.00 L 15,024.00 10,516.80 22,536.00 Call Fees Call fees cover the cost of receiving the locate requests in the center, processing to determine which members need to be notified, and transmitting the notices to the appropriate members. Call fees are billed on a monthly basis after the free notices included in the basic fees have been used: Billing — Members are invoiced for both basic fees and call fees (should they exceed the number of "free" notices included) on a monthly basis. Invoices are due and payable within 20 days of the date of invoice. A late charge of 3% is assessed if the invoice is not paid within 30 days. Effective Date: 01/01/2009 (over)