Loading...
HomeMy WebLinkAbout242-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 242-23 File Number: 2023-1212 CITY OF FARMINGTON (SANITARY SEWER SERVICE CONTRACT): A RESOLUTION TO APPROVE A CONTRACT FOR SANITARY SEWER SERVICE BETWEEN THE CITIES OF FARMINGTON AND FAYETTEVILLE IN WHICH FAYETTEVILLE WILL ACCEPT AND TREAT SEWERAGE FROM FARMINGTON IN FAYETTEVILLE'S WASTEWATER TREATMENT FACILITY THROUGH DECEMBER 31, 2032 WHEREAS, Farmington owns and operates its own complete wastewater collection system; and WHEREAS, Fayetteville has long accepted and treated wastewater from City of Farmington customers pursuant to Fayetteville/Farmington sewer contracts and Farmington has long abided by and properly performed its obligations pursuant to those previous sewer contracts; and WHEREAS, it is in mutual best interests of the residents and cities of Fayetteville and Farmington to enter into this new sewer contract, which addresses matters related to billing, collections and payment, sewer service rates, impact fees, rate surcharges, compliance with regulations, operations and maintenance of the sewer system, industrial pretreatment, and contract renewal terms; and WHEREAS, Fayetteville agrees to accept for treatment the sanitary sewage delivered by Farmington to the Fayetteville system and to process such wastes in the same manner as wastes from Fayetteville are treated. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign the attached contract for sanitary sewer service between the cities of Farmington and Fayetteville in which Fayetteville will accept and treat sewerage from Farmington in Fayetteville's Wastewater Treatment Facility through December 31, 2032. PASSED and APPROVED on November 7, 2023 Page 1 Approved: Page 2 Attest: `�lil:iilll!//� C) . FAYLTfV!L!_ Kara Paxton, City ClerAreasurer z• �, ' " ••1. r� .• . �`. t�•' 7M. 5�1r�� � � CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 7, 2023 CITY COUNCIL MEMO TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: SUBJECT: City of Farmington - 2023 Contract for Sanitary Sewer Service RECOMMENDATION: 2023-1212 Staff recommends the approval of a Contract for Sanitary Sewer Service between the Cities of Farmington, Arkansas and Fayetteville, Arkansas. BACKGROUND: The City of Farmington owns and operates its own complete wastewater collection system. This includes all of its gravity sewer mains, force sewer mains, manholes, and other appurtenances, Sewer Lift Station #12, and any other sewer lift station currently within the corporate boundaries of Farmington and owned by the City of Farmington. DISCUSSION: The City of Fayetteville has long accepted and treated wastewater from City of Farmington customers pursuant to Fayetteville/Farmington sewer contracts. Farmington has long abided by and properly performed its obligations pursuant to those previous sewer contracts. It is in mutual best interests of the citizens and cities of Fayetteville and Farmington to enter into this new sewer contract. The contract addresses matters related to billing, collections, and payment, sewer service rates, impact fees, rate surcharges, compliance with regulations, operations and maintenance of the sewer system, industrial pretreatment, and contract renewal terms. This contract will remain effective until December 31, 2032 unless either party terminates the contract per the contract terms. BUDGET/STAFF IMPACT: No budget impact. ATTACHMENTS: SRF (#3), 2023 Farmington Sewer Contract (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1212 City of Farmington - 2023 Contract for Sanitary Sewer Service A RESOLUTION TO APPROVE A CONTRACT FOR SANITARY SEWER SERVICE BETWEEN THE CITIES OF FARMINGTON AND FAYETTEVILLE IN WHICH FAYETTEVILLE WILL ACCEPT AND TREAT SEWERAGE FROM FARMINGTON IN FAYETTEVILLE'S WASTEWATER TREATMENT FACILITY THROUGH DECEMBER 31, 2032 WHEREAS, Farmington owns and operates its own complete wastewater collection system; and WHEREAS, Fayetteville has long accepted and treated wastewater from City of Farmington customers pursuant to Fayetteville/Farmington sewer contracts and Farmington has long abided by and properly performed its obligations pursuant to those previous sewer contracts; and WHEREAS, it is in mutual best interests of the residents and cities of Fayetteville and Farmington to enter into this new sewer contract, which addresses matters related to billing, collections and payment, sewer service rates, impact fees, rate surcharges, compliance with regulations, operations and maintenance of the sewer system, industrial pretreatment, and contract renewal terms; and WHEREAS, Fayetteville agrees to accept for treatment the sanitary sewage delivered by Farmington to the Fayetteville system and to process such wastes in the same manner as wastes from Fayetteville are treated. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign the attached contract for sanitary sewer service between the cities of Farmington and Fayetteville in which Fayetteville will accept and treat sewerage from Farmington in Fayetteville's Wastewater Treatment Facility through December 31, 2032. Page 1 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2023-1212 Item ID 11/7/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/16/2023 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends the approval of a Contract for Sanitary Sewer Service between the Cities of Farmington, Arkansas and Fayetteville, Arkansas. Budget Impact: N/A N/A Account Number Fund N/A N/A Project Number Budgeted Item? No Does item have a direct cost? No Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Project Title Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget Item Cost $ - Budget Adjustment $ - Remaining Budget V20221130 Previous Ordinance or Resolution # Approval Date: FAYETTEVILLE AND FARMINGTON SEWER CONTRACT OF 2023 Comes now the City of Fayetteville and the City of Farmington and mutually agree to this Sewer Contract for the period from its approval by both cities until December 31, 2032. The City of Fayetteville and the City of Farmington hereby mutually agree as follows: WHEREAS, the City of Fayetteville owns its unified Fayetteville Wastewater Collection and Treatment System for the collection, transportation, treatment, reclamation and disposal of wastewater including all sewer lift or pumping stations, force sewer mains, gravity sewer mains, manholes, and other appurtenances within the City of Fayetteville or otherwise owned and subject to be replaced if necessary by the City of Fayetteville. Also included within the unified Fayetteville Wastewater Collection and Treatment System are both Wastewater Treatment Facilities, the Biosolids Management Site, all facilities, equipment, and vehicles used for, related to, or associated with the Wastewater Treatment Facilities, lift stations, sewer mains, electrical generation facilities, and the treatment and disposal of effluent and sludge from the Wastewater Treatment Facilities; and WHEREAS, the City of Farmington owns its Farmington Wastewater Collection System which includes all of its gravity sewer mains, force sewer mains, manholes, and other appurtenances, Sewer Lift Station #12, and any other sewer lift station currently within the corporate boundaries of Fannington and owned by the City of Farmington; and WHEREAS, the City of Fayetteville has long accepted and treated wastewater from City of Farmington customers pursuant to Fayetteville/Farmington sewer contracts; and WHEREAS, the City of Farmington has long abided by and properly performed its obligations pursuant to those previous sewer contracts with the City of Fayetteville; and WHEREAS, it is in mutual best interests of the citizens and cities of Fayetteville and Farmington to enter into this new sewer contract. Now Therefore, The City of Fayetteville and the City of Farmington mutually promise, agree and covenant to fully perform and obey all of the terms, requirements and conditions shown below: 1. FAYETTEVILLE WILL ACCEPT AND TREAT FARMINGTON SEWERAGE: Fayetteville agrees that it will continue to operate and maintain the Farmington sewer system and shall treat all wastewater collected within the Farmington city limits pursuant to the terms and conditions of this contract. However, sewer service to Farmington residents not having Fayetteville water service may only continue to be furnished as long as the billing to and payment by such customers remain satisfactory to the City of Fayetteville. 2. FARMINGTON CUSTOMERS WILL PAY FAYETTEVILLE TO ACCEPT AND TREAT SEWERAGE: Farmington agrees that it will require all its citizens receiving water service to purchase sewer service from Fayetteville under the same sewer availability criteria as required of Fayetteville citizens. Farmington agrees that its citizens receiving wastewater or sewer service from Fayetteville will be subject to and must pay wastewater or sewer rates on a reasonable cost -of -service basis pursuant to the sewer service rates adopted or later amended by the Fayetteville City Council (§51.137 of the Code of Fayetteville and any amendments thereto). 3. FAYETTEVILLE WILL COMPLY WITH A.C.A §14-235-223 WHEN CHANGING OR MODIFYING SEWER RATES: When changing or modifying existing wastewater/sewer rates, Fayetteville agrees to retain a reputable consultant such as Black & Veatch to conduct a rate study to determine just and equitable rates for all users of the unified Fayetteville Wastewater Collection and Treatment System and to apply to these rates a fair and reasonable rate of return (to include a risk of loss component) for Fayetteville's net investment into the unified Fayetteville Wastewater Collection and Treatment System. 4. NEW FARMINGTON CUSTOMERS SHALL PAY IMPACT FEES TO FAYETTEVILLE: Pursuant to Farmington ordinances, Farmington customers receiving new sewer service from Fayetteville shall continue to pay sewer impact fees to Fayetteville in the same amount as new development in Fayetteville pays pursuant to the current ordinance and any amendments to § 159.02 Water and Wastewater Impact Fees of the Unified Development Code of Fayetteville. 5. FARMINGTON IMPACT FEE AND RATE SURCHARGE: New Farmington sewer customers shall pay for the benefit of Farmington's increasing sewer capacity improvements an impact fee which is consistent with and in accordance with A.C.A. § 14-56-103. All Farmington customers shall also continue to pay a rate surcharge for its debt service requirements for the construction of Lift Station #12, its force main and necessary easements until that bonded debt is paid in full. 6. FAYETTEVILLE'S COLLECTION OF FARMINGTON'S IMPACT FEE AND DEBT SERVICE SURCHARGE: Farmington's debt service surcharge based upon billed volume of water/sewer and Farmington's Impact Fee shall be collected by Fayetteville. Fayetteville will administer and collect Farmington's debt service surcharge and collect Farmington's Sewer Impact Fee for an administrative service fee of four percent (4%) of the amount collected for both charges. After deducting the four percent (4%) administrative fee, Fayetteville shall remit the remainder to Farmington monthly. Fayetteville will also submit monthly statements to Farmington showing the number of Farmington residents who paid Farmington's debt service surcharge and the amount collected for such surcharges from these Farmington residents during that month. 7. BILLING, COLLECTIONS AND PAYMENT: Fayetteville shall issue billing and collect all bills in accordance with ordinances of the City of Fayetteville and the rules and regulations of the Water and Wastewater Department of Fayetteville as now exist or hereafter are adopted, and if any customer fails or refuses to pay said billing, Fayetteville shall have the right to discontinue water and sewer service to such customer in accordance with said ordinances, rules and regulations. N 8. CHARGES AND REQUIREMENTS FOR SEWER SERVICE CONNECTIONS: The charges for making individual connections to the Farmington System shall be as established by the Fayetteville City Council and as adjusted from time to time. A Plumbing Permit must be obtained from the City of Fayetteville before a connection order can be issued by Fayetteville. 9. COMPLIANCE WITH WASTEWATER RULES AND REGULATIONS: The City of Farmington and all sewer customers shall comply with the wastewater ordinances, rules and regulations of the City of Fayetteville which may now exist or may hereafter be promulgated. Failure or refusal of any customer to comply with such ordinances, rules or regulations will subject the customer to immediate discontinuance of water and sewer service. Neither Fayetteville nor Farmington shall in any way be liable for any damages or expenses which may result from such discontinuance. (A) Each customer for a new or larger water or sewer connection shall first obtain a Plumbing Permit at no cost (except for applicable impact fees) from the City of Fayetteville. The customer shall then provide this Fayetteville Plumbing Permit to Fannington which may then issue its own Plumbing Permit and charge a fee for such issuance. Farmington shall require that all necessary plumbing shall be installed in accordance with its most recently adopted Arkansas Plumbing Code and conduct inspections to ensure compliance with such Arkansas Plumbing Code. (B) Farmington will adopt and maintain in force any necessary ordinance or ordinances providing for the discontinuance of water and sewer service in the event of failure or refusal of a customer to timely pay their bill in full or to comply with the provisions of this contract. 10. OWNERSHIP OF SYSTEM: It is understood that the Farmington System, including all of its sewer mains and pipes, sewage lift stations, force mains, and appurtenances thereto are and remain the property of the City of Farmington. 11. OPERATION AND MAINTENANCE: Fayetteville shall operate and maintain all of the existing Farmington System and all facilities which may be constructed as authorized by this contract and become a part of the Farmington System in the future pursuant the below conditions. Operation and Maintenance shall include: Pump Stations: Fayetteville shall provide the maintenance made necessary by the normal wear and tear encountered by the system. It does not include the replacement or enlargement of any lift station made necessary either by the increase in normal domestic flows or by an increase in the infiltration and inflow within the Farmington System. Neither does it include repair of extraordinary damages resulting from Acts of God. 3 Gravity Sewers and Force Mains: Operation and maintenance of the gravity sewers and force mains shall mean the demand maintenance required as a result of a reported gravity sewer or force main blockage, the preventive rodding and cleaning of gravity sewer mains or force mains, and in-house sewer rehabilitation activities. In-house sewer rehabilitation shall include smoke testing, televising of lines, manhole lining and repairs, chemical grouting, point repairs, and line replacements not exceeding 15 feet. Fayetteville agrees that it shall utilize the same criteria to determine the extent and degree of in-house sewer rehabilitation to be done within the Farmington System as we do for the Fayetteville sewerage system. Farmington shall be responsible for and pay for any sewer line or main replacements greater than 15 feet in length. 12. CONSTUCTION OF NEW FACILITIES: New gravity sewers, force mains, pump stations, sewerage appurtenances, or enlargement thereof shall be constructed without cost to Fayetteville. This includes enlarging, replacing, moving, relocating, lowering, or adjusting to grade of any of the facilities of the system should they become overloaded or for the purpose of permitting construction of other facilities. To the extent that these or similar activities are undertaken, they shall be undertaken without cost to Fayetteville. Pump station replacements or improvements, sewer line replacements, construction of relief sewers, force main replacements and improvements, Sewer System Evaluation Studies intended to define excessive stormwater infiltration and inflow into the Farmington System, and subsequent construction to eliminate such excessive infiltration and inflow are Farmington's responsibility and must be accomplished without cost to Fayetteville. The need for a Sewer System Evaluation Study would be jointly determined by Farmington and Fayetteville. Plans and specifications for any new construction as described above must be approved by the Fayetteville City Engineer and the Arkansas State Department of Health prior to the execution of any construction contract. Pipe size for any facilities shall be in keeping with prospects for future growth. Pipe and other materials used in such construction shall be in accordance with the standard construction practices of the Sewer Department of Fayetteville at the time such work is done. The design and specifications for any sewer facilities shall be in keeping with acceptable engineering practices at the time of construction. All such construction shall be planned and supervised by a Registered Professional engineer licensed to practice in the State of Arkansas. Farmington shall not extend any sewer lines beyond the Farmington City Limits to serve non Farmington customers. Fayetteville shall be furnished two copies of the "As -Built" plans of all work, with a certification from the Engineer that all work was constructed in accordance with the approved plans and specifications. Fayetteville shall have the right to inspect and test the system within a reasonable time prior to accepting and placing the system into service. 13. EXTENSIONS BY FAYETTEVILLE: Fayetteville shall have the right to make extensions from Farmington's sewer lines to serve adjacent areas inside or outside the present limits of Fayetteville so long as Fayetteville does not serve custorners in the present city limits of Farmington without Farmington's express written approval. The cost of replacement or enlargement of Farmington's lines or pumping facilities required by loads imposed by Fayetteville shall be borne by Fayetteville. 4 14. EASEMENTS: When easements are necessary in connection with maintenance and/or construction activities needed to exclusively serve Farmington residents or customers as provided for in this Contract, those easements shall be acquired by and at the expense of Farmington. Easements outside the city limits of Farmington which are not needed to serve Farmington residents or customers shall be the obtained by the City of Fayetteville at Fayetteville's expense. Easements that are needed to serve both Farmington and Fayetteville customers shall be obtained and apportioned equitably between Farmington and Fayetteville considering the number of customers likely to be served in the near future by the easement, estimated sewer flow likely to be generated in the near future within and outside Farmington, and other appropriate factors. All easements shall be of adequate width for construction, installation and maintenance of the sewer lines and appurtenances. Fayetteville shall be afforded the free right to full use of all such easements. The form of such easements, together with the provisions contained therein, shall be the same as used by Fayetteville at the time such easements are obtained. All easements within or serving exclusively Farmington and its residents and customers, whether acquired by condemnation proceedings or otherwise, shall be obtained without cost to Fayetteville. 15. ORDINANCES AND REGULATIONS TO FACILITATE PERFORMANCE OF CONTRACT: Farmington and Fayetteville will maintain, enact, adopt or execute ordinances, motions, resolutions, rules, regulations or supplemental agreements which may be necessary to carry out the terms of this agreement. All ordinances newly required to be enacted by Farmington under this contract shall be enacted within 90 days of the contract execution date unless specifically stated otherwise in the contract. 16. PROSECUTION FOR TAMPERING: Farmington agrees to enact and enforce an ordinance or ordinances with provisions substantially as follows: "It shall be unlawful for any person other than a person authorized by the Water and Wastewater Director of the City of Fayetteville, Arkansas, to make connection with the sewer collection system in this City or to tamper with any manhole or any appurtenance to the sewer collection system in this City. Nothing in this ordinance shall be so constructed as to prevent any person when acting under the authority of the Director of the Water and Wastewater Department of the City of Fayetteville, Arkansas, from changing, altering or otherwise working with any portion of the sewer system located in this city." Violation of said ordinance or ordinances shall be prosecuted within the fullest limits of the law. Farmington agrees that it will investigate and prosecute or refer for prosecution all offenders. 17. INDUSTRIAL PRETREATMENT: a) Farmington Ordinance: Farmington agrees to adopt or to maintain the effectiveness of its sewer use ordinance which is no less stringent and is as broad in scope as the sewer use ordinance as adopted by Fayetteville. Whenever Fayetteville amends its sewer use ordinance, it will forward a copy of such amendment within 30 business days of enactment thereof. Farmington will enact amendments at least as stringent of those adopted by Fayetteville within 30 business days of receipt thereof. The Parties will periodically review their respective sewer use ordinance and jointly draft and adopt amendments (which are equivalent in scope and stringency) to their respective sewer use ordinance when deemed necessary for the effective administration and operation of the 5 pretreatment program. This review will be conducted no less than once every 2 years. However, either party and the City of Greenland may request a joint review whenever such party believes that a review is necessary. A request for such joint review must be forwarded by the requesting party to all three cities, stating the reason for the request and the date on which the review is requested to take place. Within 10 days of receipt of the request, the receiving parties must respond to the request stating that the proposed date is satisfactory or proposing an alternate date(s) for the review. In any case, the joint review will take place within 30 business days of the request. b) Local Limits: Farmington will adopt and diligently enforce local limits which address at least the same pollutant parameters and are at least as stringent as the local limits enacted by Fayetteville. If any revisions or additions are made to Fayetteville's local limits, Fayetteville will forward to Farmington a copy of any such revisions or additions to the local limits within 10 business days of enactment thereof. Farmington agrees to adopt any revisions or additions made to Fayetteville's local limits within 30 business days. c) Implementation of Farmington Ordinance: Farmington designates Fayetteville as the agent of Farmington for the purposes of implementation and enforcement of Farmington's sewer use ordinance against users connected to the Farmington System. Fayetteville, on behalf of and as an agent for Farmington will perform technical and administrative duties necessary to implement and enforce Farmington's sewer use ordinance. Fayetteville will: (1) update the industrial waste survey; (2) issue permits to all users required to obtain a permit; (3) conduct inspections, sampling, and analysis; (4) take all appropriate enforcement action as outlined in the enforcement response plan; and (5) perform any other technical or administrative duties the parties to this agreement deem appropriate. Fayetteville may, as an agent of Farmington, take emergency action to stop or prevent any discharge which presents or may present an imminent danger to the health or welfare of humans, which reasonably appears to threaten the environment, or which threatens to cause interference, pass through, or sludge contamination. d) Pretreatment Program Costs: Fayetteville will be responsible for all costs ('including labor, equipment, attorney's fees, etc.) incurred in implementing and enforcing Farmington's sewer use ordinance on behalf of Farmington. In the event of a lawsuit relating to the implementation or enforcement of the pretreatment program in Farmington, the City of Fayetteville shall be responsible for the defense of its interest only. The City of Farmington will be responsible for attorneys and other professional expertise that may be required to defend its interest. Nothing in this paragraph should be construed to mean that Fayetteville will not work with Farmington in every way possible in the event of a lawsuit, nor does it prohibit the combining of legal forces by Fayetteville and Farmington in the defense of a lawsuit as long as the cost sharing of such a defense of a lawsuit is agreed upon beforehand. e) Outside Farmington Dischargers: No industrial user outside the limits of the City of Farmington shall be allowed to tie on to the Farmington System. f) _Mediation of Disputes: Any disputes arising out of this Contract concerning pretreatment issues should be submitted to mediation if the parties cannot timely resolve any dispute themselves. Both parties retain all of their normal rights to seek judicial relief. g) Review of Pretreatment Agreement: The portion of this Contract dealing with industrial pretreatment will be reviewed and revised to ensure compliance with the Federal Clean Water Act (42 U.S.C. para. 1251 et seq.) and all rules and regulations (see 40 CFR Part 403) issued thereunder as necessary, but at least every (2) years. 18. LIABILITY: Fayetteville shall not be responsible for damages resulting from acts of God, acts of war, insurrections or rebellions, acts of a public enemy, acts of any unauthorized persons, firms or corporations, or acts of Farmington or its agents or employees. 19. TAXES PROHIBITED: Farmington will not during the period of this contract or any renewal thereof levy any franchise tax, occupation tax, or any other tax of any form whatsoever, by whatever name it may be called, upon Fayetteville or the services rendered pursuant to this contract without consent of all the parties. 20. TERMINATION OF CONTRACT: This agreement may be terminated by either party upon breach by the other of any of the covenants or agreements contained herein, and the failure of the party in breach to remedy such breach, within six (6) months after receipt of written notice of the existence of such breach. 21. OPTION TO RENEW CONTRACT: Farmington shall have the option to seek renewal of this contract upon similar or amended terms and conditions contained herein for an additional period of years by giving proper written notice to the Mayor of Fayetteville of its intent to seek renewal no later than December 31, 2031. 22. NOTICES: The written notices provided for herein shall be sufficient if hand delivered or sent by certified mail, return receipt requested, postage prepaid, to the Mayor of the City of Fayetteville, Arkansas, or the Mayor of the City of Farmington, Arkansas at their respective official City Hall addresses. 23. SEVERABILITY: Should any term of this Agreement be held null and void or rescinded by a court of competent jurisdiction, the remaining terms of this Agreement will be unaffected and enforceable. 7 IN WITNESS WHEREOF, Fayetteville and Farmington have executed this Contract by their respective Mayors who have caused their signatures to be attested to by their City Cleric or City Recorder after having been properly authorized to do so by appropriate resolutions of their respective City Councils. CIFAYETTEVILLE CITE' OF FARMINGTON ���a9sFerrlrr `N', T r[�1 L ne d Jor a , Mayor 'c,\ 'Ernie Penn, Mayor a Fl`YFTTFVUJ ATTEST: '• S ATTEST: Kara Paxton, C'Y ClerKelly Penn, Recorder/Treasurer Date signed: N3%y )ef- (7% e ZvZ-2) 0 Date signed: !D -/0 '�Q 112 3