HomeMy WebLinkAbout2023-01-04 - Minutes -
Parks and Recreation Advisory Board
January 4, 2023
5:30 PM
Hybrid Meeting
City Hall Room 111
113 W Mountain Street
Fayetteville, AR
Members: Will Dockery (Chair) - exp 24, Andrew Brink - exp 23, Julie Chambers - exp 23,
Joel Freund - exp 23, Hugh Kincaid - exp 25, Stephen Sheely - exp 22, Yarri Davis - exp 24,
Doug Walsh - exp 24, Sarah Downing – exp 25
City Staff: Alison Jumper, Parks, Natural Resources, and Cultural Affairs Director; Lee Farmer,
Recreation Superintendent; Ted Jack, Park Planning Superintendent; Zach Foster, Park
Planner; Sonya Morell, Operations Assistant
1. Call to Order - Dockery called the meeting to order at 5:34 PM
2. Roll Call - Dockery, Brink, Kincaid, Sheely, Davis, Walsh, Chambers, Freund, Downing
3. In Attendance: Brink, Kincaid, Freund, Downing, Davis, Walsh, Sheely, Brink
Absent: Chambers
4. Staff: Jumper, Jack, Foster, Farmer, Morell
5. Election of PRAB Officers: Alison Jumper, Director
PRAB Chair Nomination: Davis nominated Dockery. Freund seconded the motion.
PRAB Motion: Motion passed 8-0-0.
PRAB Vice Chair Nomination: Davis nominated Sheely. Dockery seconded the
motion. PRAB Motion: Motion passed 8-0-0.
6. Election of PRAB Members to Committees: New PRAB Chair
PRAB is required to have a member on the Active Transportation Advisory Committee
(ATAC) and the Botanical Gardens of the Ozark Board of Directors (BGO).
ATAC meets the second Wednesday of every month at 5:30 p.m. 2022 PRAB
representative was Yarri Davis.
PRAB ATAC Nomination: Kincaid nominated Davis. Brink seconded the motion.
PRAB Motion: Motion passed 8-0-0.
BGO meets the 2nd Wednesday of every month at 6:00 pm. 2022 PRAB representative
was Joel Freund.
PRAB Motion: Kincaid nominated Freund. Davis seconded motion.
PRAB Motion: Motion passed 8-0-0.
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7. Approval of Minutes
PRAB Motion: Brink moved to approve December’s meeting minutes. Freund
seconded the motion. Motion passed 8-0-0.
8. PRAB Responsibilities overview: Alison Jumper, Director
Jumper discussed the following:
• Jumper shared new positions with board.
• PRAB Required Responsibilities:
o Advise Director, Mayor and City Council on all aspects of parks and recreation
activities.
o Conduct and be prepared for monthly meetings.
o Recommend annual suggested work program and operational budget
o Advise Planning Commission & City Council on Park Land Dedication
Ordinance
o Recommend capital improvements and means for financing
o Review new programs and approve park master plans
o Recommend names for parks, facilities and transportation trails to be approved
by City Council
o Submit an annual report to the City Council
o Attend at least 70% of meetings per Ordinance 33.111
o Adhere to F.O.I Act and Conflict of Interest A.C.A, 21-8-1001
o Represent the Board on Active Transportation Advisory Committee and
Botanical Garden of the Ozarks
• Board discussed ways to be more effective for the department:
o Attend events, workdays, clean up, be our eyes and ears in the community,
advertise what we have to offer, sell our story
o Develop other park users and advocates
o Relay information you hear from the community back to us
o Work on mast plan goals together: Capital improvements plans, public input
sessions, funding streams, etc
• Areas of Focus in 2023
o Complete the new Park System Master Plan
o Complete the new Urban Forestry Management Plan
o Begin developing an Arts and Culture Master Plan
o Complete Master Plans for Underwood Park and Walker Park
o Complete construction documents for the YRCC
o Update the Park Land Dedication Ordinance
o We will renovate and update:
• Lake Fayetteville Softball Fields
• Gulley Park Playground
• Wilson Park Hub Building and restrooms
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9. Parkland Dedication Courtyards at Owl Creek Update: Zach Foster, Park Planner
Foster discussed the following:
• Park Staff seeks PRAB approval to accept a different land dedication area and
asks PRAB to amend the project’s previous recommendation to include land
dedication and fee-in-lieu of dedication.
• History:
o January 3, 2022 - 56 – single family units (now 54 SF units); PRAB
moved to accept land dedication
o June 6, 2022 – Previous land dedication became encumbered by a
retention pond and tree preservation easement; PRAB approved
relocation of land dedication and trail construction
• A new study found that the location of the June 6th land dedication can’t be
developed. It is unsuitable for a trail and unsuitable for public park use.
• Parks Staff Recommendation: Accept a combination of fees-in-lieu and .4 ac of
land dedication between existing park land and the center line of creek for The
Courtyards at Owl Creek
PRAB Motion: Brink moved to accept staff’s recommendation. Freund
seconded the motion. Motion passed 8-0-0.
10. Parkland Dedication: Zach Foster, Park Planner
Development Name: Cherry Street Habitat for Humanity
Engineer: Bates & Associates
Owner: Habitat for Humanity
Location: 745 W Cherry St
Parcel ID Number: 765-10805-000
Park Quadrant: SE
Units: 8 Single-Family
Land Dedication Requirement: N/A
Fee-in-Lieu Requirement: $8,712
Nearby Existing Parks: Greathouse Park, Cato Springs Trail Corridor
Developer’s Request: Fee-in-Lieu
Staff Recommendation: Fee-in-Lieu
Justification: Development cannot provide suitable park land
Foster discussed the following:
PRAB Recommendation: Dockery moved to accept staff’s recommendation of fee-
in-lieu. Freund seconded the motion. Motion passed 8-0-0.
11. Strategic Master Plan & Project Update: Ted Jack, Planning Superintendent
Jack discussed the following:
• Strategic Master Plan final version should be in soon, hopefully staff will be present
at the February PRAB meeting.
• Underwood Park’s second meeting was on December 10th. Over 500 people have
taken the survey. Survey closes January 8th. Construction should begin in 2024.
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• Wilson Restroom and Hub Building was approved by City Council yesterday.
• Rock Fish at Wilson Park are in a temporary location until they go into the stream.
• Saddle Up at Kessler Park received a bid and construction should start soon.
• The sidewalk at Rodney Ryan connection is complete
• Planning Projects
o Bryce Davis Community Park Master Plan Update – Staff is getting a
proposal for design services which will include an update to the master
plan and construction documents.
o Underwood Community Park Master Plan- Master Plan should be
complete by early spring, going into Construction Documents.
o Walker Community Park Master Plan – First round of public meetings
first week in March.
o YRCC – Staff is working on construction Documents, expecting to bid in
the fall.
o Gulley – Staff is working on proposals.
o Lake Fayetteville Softball Complex – Construction Documents are
underway and staff is reviewing.
12. Review of HMR Report: Ted Jack, Planning Superintendent
Jack discussed the following:
• November was second highest month in 2022.
• Averaging $388,069 per month.
13. Announcements:
January 10 Winter Adult Volleyball Starts – YRCC
January 21 Frozen Toes 5K/15K – Kessler Mountain Regional Park
February 6 PRAB Meeting – City Hall, Room 111
14. Active Transportation Advisory Committee Update: Yarri Davis
Davis discussed the following:
• City of Fayetteville Gold Medal Bike Award
• 5-Year Construction Plan is underway
15. Botanical Garden Society of the Ozarks Update: Joel Freund
Freund discussed the following:
• Board is working on a Master Plan
16. Adjourn: Dockery adjourned the meeting at 6:42 PM.
17. Submitted by: Sonya Morell, Operations Assistant
PRAB minutes provides the basic discussions and motions of the PRAB meeting.
For more information, please refer to the PRAB meeting video provided on the city’s
website.
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