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Home My WebLink About94-88 RESOLUTION RESOLUTION NO. 94-88 A RESOLUTION APPROVING THE 1989 BUDGET AND EMPLOYEE PAY PLAN FOR THE CITY OF FAYETTEVILLE, ARKANSAS. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The Board of Directors hereby approves the 1989 Budget • attached hereto marked Exhibit "A" and made a part hereof . Section 2. The Board of Directors hereby approves the 1989 Employee Pay Plan attached hereto marked Exhibit "B" and made a part hereof . PASSED AND APPROVED this 20th day of December , 1988. APPROVED By: 711y..•.•✓ Mayor ATTEST , Z4 ••" ' t Clerk •• -tl • y. � - . '. n; v . s 3-1 3 f��it.is 111110 o CITY OF FAYETTEVILLE , ARKANSAS 1989 ANNUAL BUDGET AND WORK PROGRAM PROPERTY OF CITY CLERK EXHIBIT A M1C oFit MEr) CITY MANAGER'S ANNUAL BUDGET CITY OF FAYETTEVILLE, ARKANSAS 1989 BOARD OF DIRECTORS MARILYN JOHNSON, MAYOR RON BUMPASS, ASSISTANT MAYOR JEREMY HESS PAUL MARINONI, JR. RUSS KELLEY WILLIAM V. MARTIN ' ERNEST LANCASTER JAMES L. PENNINGTON CITY MANAGER SCOTT C. LINEBAUGH ASSISTANT CITY MANAGER JUDY HUFFAKER BUDGET COORDINATOR I I I CITY OF FAYETTEVILLE, ARKANSAS TABLE OF CONTENTS IINTRODUCTION PAGE City Manager's Letter I-VII I City Board Resolution VIII Combined Statement - Governmental Fund Types IX-XI Combined Statement - Proprietary Fund Types XII-XIV ISYNOPSIS Getting to Know Our City XV I City Organizational Structure XVI The Budget Document XVII The Budget Process XVIII I Budget Adjustment Procedures XIX-XX Personnel Variation Summary XXI XXII-XXVII of Percentage Changes VII Where the Money Comes/Goes in 1989 XXVIII I Fund Equity - All Fund Types XXIX Bond Indebtedness XXX Debt Service Requirements to Maturity XXXI I Revenues & Expenses - All Fund Types XXXIII Governmental Revenues By Source XXXIV User Fees By Service XXXV I Major Fund Expenditures XXXVI General Fund - Revenues & Expenditures XXXVII Street Fund - Revenues & Expenditures XXXVIII Airport Fund - Revenues & Expenditures XXXIX I Water & Sewer - Revenues & Expenditures XL Sanitation Fund - Revenues & Expenditures XLI Capital Expenditures XLII IFUND SUMMARY GOVERNMENTAL FUNDS I General Fund: Fund Balance 1 Revenue Detail 2-8 IExpenditure Summary 9-12 SPECIAL REVENUE FUNDS I Street Fund: Fund Balance 13 Revenue Detail 14-15 I Expenditure Summary 16 Advertising and Promotion Fund: Fund Balance 17 I Revenue and Expenditure Summary 18 Off Street Parking Fund: Fund Balance 19 Revenue and Expenditure Summary 20 11 IDEBT SERVICE FUNDS Sewer Sales Tax Fund: Fund Balance 21 I Revenue and Expenditure Summary 22 Arts Center Bond Fund: Fund Balance 23 I Revenue and Expenditure Summary 24 Sales Tax Bond Fund: Fund Balance 25 I Revenue and Expenditure Summary 26 CAPITAL PROJECTS FUNDS Arts Center Project Fund: 1 Fund Balance 27 Revenue and Expenditure Summary 28 Arts Center Council Detail 29-30 I Replacement Fund: Fund Balance 31 Revenue and Expenditure Summary 32 I Capital Improvement Construction Fund: Fund Balance 33 Revenue and Expenditure Summary 34 Expenditures - Explanation of Accounts 35-36 I Sewer Plant Construction Fund: Fund Balance 37 Revenue Detail 38 I Expenditure Summary 39-41 Water and Sewer Revenue Bond Construction Fund: Fund Balance 42 I Revenue and Expenditure Summary 43 Expenditures - Explanation of Accounts 44-45 Sales Tax Construction Fund: Fund Balance 46 I Revenue and Expenditure Summary 47 Expenditures - Explanation of Accounts 48 I ENTERPRISE FUNDS Airport Fund: Fund Balance 49 I Revenue Detail 50-52 Expenditure Summary 53 Airport Operations and Maintenance Fund: Fund Balance 54 IRevenue Detail 55 Expenditure Summary 56 Airport Replacement Fund: II Fund Balance 57 Revenue and Expenditure Summary 58 Airport Revenue Bond Fund: I Fund Balance 59 Revenue and Expenditure Summary 60 CEC and Parking Facility Fund: I Fund Balance 61 Revenue Detail 62 I IExpenditure Summary 63 Industrial Park Fund: Fund Balance 64 I Revenue and Expenditure Summary 65 Water and Sewer Fund: Fund Balance 66 I Revenue and Expense Summary 67 Capital Revenue and Expenditure Summary 68 Revenue Detail 69-71 I Expenditure Summary 72 Sanitation Fund: Fund Balance 73 Revenue and Expenditure Summary 74 I Revenue Detail 75-76 Expenditure Summary 77 I INTERNAL SERVICE FUNDS Shop Fund: Fund Balance 78 II Revenue Detail 79 Expenditure Summary 80 Planning Management Fund: Fund Balance 81 I Revenue Detail 82 Expenditure Summary 83 Maintenance Fund: I Fund Balance 84 Revenue and Expenditure Summary 85 I FIDUCIARY FUNDS Police Pension Fund: Fund Balance 86 I Revenue and Expenditure Summary 87 Fire Pension Fund: Fund Balance 88 Revenue and Expenditure Summary 89 I Municipal Judge Retirement Fund: Fund Balance 90 Revenue and Expenditure Summary 91 GENERAL ADMIN ISTRATION DEPARTMENT I General Administration Department 92 1988 Revised Vs. 1989 Proposed Budget 93 1988 Budgeted Vs. 1989 Proposed Budget 94 Program Summary 95 Personnel Summary 96 City Manager 97-99 I City Attorney - Legal 100-102 City Prosecutor - Municipal Court Cases 103-106 City Prosecutor - Circuit Court Cases 107-108 I Municipal Judge 109-110 Economic Development 111-113 I ICentral Dispatch Center 114-122 ADMINISTRATIVE SERVICES DEPARTMENT IAdministrative Services Department 123 1988 Revised Vs. 1989 Proposed Budget 124 I 1988 Budgeted Vs. 1989 Proposed Budget 125 Program Summary 126-127 Personnel Summary 128-129 ' Assistant City Manager 130-131 Personnel - Administration 132-135 Personnel - Employee Development 136-140 Personnel - Recruitment and Selection 141-145 I Finance - Accounting and Audit 146-154 Finance - Payroll 155-158 Finance - Budget and Research 159-166 I Finance - Utility Billing 167-170 Finance - Revenue Collection 171-178 Finance - Internal Auditing 179-182 I Building Maintenance - General Maintenance 183-190 Building Maintenance - Janitorial Program 191-195 City Clerk - Recording & Custodian of Records 196-201 Purchasing - Procurement 202-205 II Purchasing - Support Operations 206-209 Data Processing - Application Support 210-214 Data Processing - Operations 215-221 I Customer Acct. & Collection - Meter Reading 222-226 Customer Acct. & Collection - Customer Service 227-233 Customer Acct. & Collection - Meter Maint. 234-237 IICustomer Acct. & Collection - Capital 238-239 Shop - Motor Pool 240-250 Shop - Capital 251-253 Municipal Court - Criminal 254-258 I Municipal Court - Probation/Fine Collection 259-261 Municipal Court - Small Claims/Civil 262-264 Animal Services - Patrol/Emergency Response 265-268 I Animal Services - Shelter Program 269-273 Miscellaneous - General Fund 274-275 IPOLICE DEPARTMENT Police Department 276 I1988 Budgeted Vs. 1989 Proposed Budget 277 1988 Revised Vs. 1989 Proposed Budget 278 Program Summary 279 I Personnel Summary 280 Police - Support Services 281-289 Police - Crime Prevention/Training 290-294 II Police - Jail 295-298 Police - Drug Enforcement 299-303 Police - Patrol/Warrant 304-310 I Police - Investigation Services 311-316 I FIRE DEPARTMENT Fire Department 317 1988 Revised Vs. 1989 Proposed 318 I 1988 Budgeted Vs. 1989 Proposed 319 Program Summary 320 Personnel Summary 321 Fire - Prevention 322-325 IIFire - Operations 326-333 Fire - Training 334-338 Fire - Hazardous Materials Emergencies Response 339-341 II Hydrant Charges 342 IIPLANNING MANAGEMENT DEPARTMENT Planning Management Department 343 1988 Revised Vs. 1989 Proposed Budget 344 II1988 Budgeted Vs. 1989 Proposed Budget 345 Program Summary 346 Personnel Summary 347 II Planning Management Director 348-349 City Engineering - Plans and Specifications 350-353 City Engineering - Operations & Administration 354-360 II City Engineering - Right of Way Acquisition 361-363 City Engineering - Public Construction Admin. 364-367 Planning - Permits & Code Enforcement 368-372 Planning - Boards and Committees 373-377 IIInspection - Permits 378-380 Inspection - Inspections 381-384 Inspection - Violations 385-387 I PUBLIC WORKS DEPARTMENT IPublic Works Department 388 1988 Revised Vs. 1989 Proposed Budget 389 I 1988 Budgeted Vs. 1989 Proposed Budget 390 Program Summary 391-393 Personnel Summary 394-395 Public Works Director 396-397 II Water Supply 398-399 Airport - Administration 400-412 Airport - Janitorial 413-415 I Airport - Buildings and Grounds Maintenance 416-419 Airport - Capital 420-421 Public Maintenance - Administration 422-427 I Street - Street Maintenance Administration 428-433 Street - Maintenance of Right of Way 434-436 Street - Street Maintenance 437-441 I Street - Drainage Maintenance 442-444 Water - Water Mains Maintenance 445-448 I IWater - Fire Hydrants and Valves 449-452 Water - Tank Maintenance 453-455 Water - Pumping Equipment Maintenance 456-458 II Water - Meter Maintenance 459-461 Water - Maintenance of Dams 462-464 Water - Growth Area Mains Maintenance 465-466 I Water - Maintenance Farmington & Greenland 467-468 Sewer - Sewer Mains Maintenance 469-474 Sewer - Pumping Equipment Maintenance 475-477 l Sewer - Maintenance Farmington & Greenland 478-479 Water and Sewer Administration 480-487 Sanitation - Operations & Administration 488-494 Sanitation - Commercial Pickup 495-497 II Sanitation - Residential Pickup 498-500 Sanitation - Brush Service 501-502 Sanitation - Landfill 503-505 II Wastewater Treatment - Contract 506-507 Parks - Administration 508-512 Parks - Swimming Pool 513-517 Parks - Athletics 518-522 I Parks - Recreation Center-Transfers 523-525 Parks Library 526-527 Parks - Lake Maintenance 528-530 I Parks - Park Maintenance 531-537 Parks - Ballfield Maintenance 538-541 Traffic - Administration & Enforcement 542-545 II Traffic - Engineering and Planning 546-550 Traffic - Traffic Control & Parking Meter Maint. 551-557 Street - Street Construction 558-559 Street - Construction of Drainage Structures 560 II Water - Capital Water Mains 561-562 Water - Capital Expenditures 563-564 Water - Water Connections 565-567 I Water - Rural Water Connections 568-570 Sewer - Sewer Mains Construction 570-571 Sewer - Capital Expenditures 572-573 II Sewer - Sewer Connections 574-576 Water and Sewer - Debt Service 577 I Glossary Index 578-584 585-590 I I II INTRODUCTION 1 1 1 1 1 I 1989 � ANNUAL BUDGET ' AND WORK PROGRAM 1 1 1 II CITY OF FAYETTEVILLE ARKANSAS ORGANIZATIONAL STRUCTURE II CITIZENS OF FAYETTEVILLE 1 1 MUNICIPAL JUDGE I CHARLES WILLIAMS BOARD OF DIRECTORS II CITY MANAGER II - JAMES L. PENNINGTON II GENERAL,ADMN. DEPARTMENT I1AagfJAMES Citane. PENIGTON ADM. ,SERVICES DEPARTMENT I AsSCOTTnC.CLINEBAUGHer II PUBLIC WORKS DEPARTMENT I Public Works Director MIKE BATIE PLANNING rReT I Planning Mqqmm JOHN MERRELL II --t FIRE DEPARTMENT IIFire Chief MICKEY JACKSON POLICE DEPARTMENT I Police Chief RICHARD WATSON II ?AYETTEVILLE i THE CITY OF FAYETTEVILLE,ARKANSAS JAMES L.PENNINGTON,CITY MANAGER November 30, 1988 ' Fayetteville City Board of Directors City of Fayetteville, Arkansas ' Fayetteville, Arkansas 72701 Dear Directors: In accordance with sound management practices, I hereby submit for your review and consideration the recommended budget of the City of Fayetteville for fiscal year 1989. As with my first budget presented to you for 1988, I am not only transmitting the proposed 1989 budget but also a budget message. This message will restate my basic budget philosophies, establishes general fiscal goals, analyzes the City's 1 problems and opportunities for the ensuing year, and reviews the major budget recommendations which are designed to assist in implementing the proposed work 1 program. As I stated in the 1988 budget message, this document attempts to present in numeric and programmatic terms the proposed financial plan for the City of ' Fayetteville to guide it through 1989. Further, it follows the definition of a City budget which I have stated consistently in past years and strongly adhere to --- a budget is a proposed plan for raising and spending money for specific programs, functions, activities or objectives during the fiscal year. The final adopted budget after having gone through a thorough review of the City's needs and resources, becomes the City's primary fiscal planning document which should include as its ' major goal, the provision of sound fiscal management. This goal can only be implemented when there is a thorough understanding that sound fiscal management requires long-range fiscal planning. ' Throughout 1988, the City has made good strides in emphasizing long-range fiscal planning while also taking essential steps to improve the City's operations and management. While much of the reorganization of the City structure has been completed, I and my department heads are committed to continuing evaluations of operations to assure that the citizens of Fayetteville receive quality services. ' As we look forward to 1989 and the new and continued opportunities that face us, we must reflect on 1988. While 1988 had many successes for the City, there were also a number of major problems that will impact on fiscal year 1989. Goals and objectives can be established, work programs developed with priorities set, but often they cannot all be completed in one year yet can serve as a guide for the future. As in Fayetteville's case, priorities or problems scheduled to be addressed can change radically by events beyond our control. A case in point is the Resource Recovery disengagement project. A project that was not a "high or initial priority" /113 WEST MOUNTAIN 72701 501 575-S330 I 2 but because of changing public perception, moved rapidly up the polls to "Number 1," followed closely by the closing out of the Waste Water Treatment Plant, ' completion of the City reorganization and development of a 5-year Capital Improvement Plan and supporting sales tax. • Despite many obstacles, the City continues to move forward and I am positive ' the City Board, the staff and citizens will work even harder to build consensus and will face "head on" the problems or opportunities that may surface in the years ahead. Fortunately, the City has plans to meet these problems up- front by recognizing that we cannot sit back and enjoy our community without acknowledging the impact of growth (positive or negative), the increasing demands for services, the needs for infrastructure and other physical improvements, as well as building consensus in our community. To not do so, would be crucial and devastating to the City; but I believe that the City Board, Staff, Citizens and City Manager are committed to Fayetteville's progress. The City of Fayetteville Mission Statement adapted by the City Board clearly reinforces my comments: "To have a forward thinking, credible and responsive government. To provide for our citizens a safe, healthy, attractive, stimulating community in which to live and work; by delivering the highest quality municipal services while seeking maximum value for dollars expended; to have organized and sound deliberations, to develop reasoned policies with ample opportunity for public awareness and involvement." The 1989 proposed budget is designed to meet the aforementioned objectives and mission of the City. It recommends a continued refinement of organizational structure by deleting the Public Safety Director program and internal reorganization of both the Business Office and the Public Works Department. Overall, it represents a continuation of our efforts to improve programs, continued use of privatization, particularly in Public Works Street operations, continued emphasis on performance management systems, and implementation of the City's first Capital Improvement Program. It further continues the philosophy that for the City to remain fiscally healthy, an unrestricted fund balance resource equivalent to at least 10% of the general operating fund should be maintained. I The 1989 work program will, as in 1988, be ambitious; but the issues continuing to face Fayetteville so dictate. In preparing this budget, we have endeavored to make a significant impact on our needs while maintaining a solid fiscal footing. All funds are balanced and appropriate general fund reserves established. While we continue to use reserves to balance, we nevertheless have maintained over the past year strong controls to assure that year-end reserves will be available. As a result of both the Board's concern and mine, the City is currently maintaining a good but cautious financial position, and is operating with a management staff oriented to a disciplined approach to financial planning and management, appropriate fiscal controls and budget presentation. 111 II ' ' 3 I would consider this as a well defined "tight" budget but one which should be able to achieve the desired results -- good service for our citizens. ' With these comments, let me discuss some of the major budget proposals recommended in our 1988 work program. Financial Management The City of Fayetteville has made major progress in addressing concerns raised in the 1987 audit. During 1988, with the support of the Board we have established ' an internal audit function, centralized accounting functions, including grant accounting, increased budget controls, and we are near completion of an expanded and updated computer data processing system. In general, we have been successful in meeting the concerns set out in the 1988 budget message. However, much still remains to be accomplished; such as, strengthened 1 purchasing, and continued efforts toward the goals I have set for our City's financial system —receipt of a GFOA Certificate of Conformance on Financial Reporting and the award for Excellence in Budgeting. ' As a continuation of the efforts initiated in 1988, a review of our personnel turnover in the Finance Division will continue with assistance from the Arthur Young auditing firm. Fortunately, we can note that the actions taken in the 1988 budget has brought about more stabilization and overtime reduction -- but as stated earlier, much remains to be done. To strengthen the Administrative Services Department operations, minor reorganizations are to be initiated in order to assure accountability; specifically this includes the creation of an Assistant Administrative Services Director and ' deletion of the Special Project Officers position, reorganization of the Business Office and the addition of a Buyer to assist our expanding Purchasing operations. As I have stated before, the City's finance operation is extremely sensitive and critical to the City's financial well-being. I believe we have addressed most if not all of the auditors concerns and this budget reflects another step forward in our efforts to keep our operations up-to-date. ' It should be noted that these improvements came in the "nick of time." Many demands for financial information have been made on the system in 1988 and with a major capital improvement program on the horizon, I anticipate continued and increased demands throughout 1989 and the future. This budget and its work program is geared to addressing these demands. Police and Crime Unfortunately, Fayetteville has not escaped the problems of crime and ' particularly increased drug problems. In 1988, I commissioned a review of our Police Department to determine what areas could be improved if any. Based on this report, III I the Police department has worked diligently to initiate actions to implement many of the recommendations. During 1989, the department will step-up its drug I enforcement efforts assisted by a special State grant. In addition, the Department's entire Policy and Procedures will be updated as an effort to meet their long-term goal of receiving national accreditation. I The report also recommended expanded efforts in training and crime prevention programs. To assist in this, I am recommending the expansion of the Department to include a Sergeant and police officer to work respectively in crime prevention and additional enforcement. I The department in order to move toward accreditation, will review the current jail operation and potential use of the Washington County jail facility. I Overall, the work program for the Police Department is addressing itself correctly to the problems facing our City and the personnel and equipment additions will help towards the goals of improving policing effort and accreditation. I Sewer Rehabilitation The City has made a major commitment to waste water pollution control. I In 1988, the Paul R. Noland Waste Water Treatment Plant came on-line; but as indicated in the 1988 budget, the City is not finished. It is necessary for the City I to develop an aggressive sewer rehabilitation program in order to meet environmental regulations. The City has made a commitment to both the state and federal government that this program will be undertaken. Equipment to initiate the program is being acquired and the Capital Improvement Program will fund a multi-million dollar rehabilitation program. A successful sewer rehabilitation program has two purposes: reduce inflow and infiltration in existing lines, and provide a method to closely inspect newly constructed lines before acceptance by the City. This should in turn, represent ' plant operational savings and upgrading of the sewer infrastructure. However, we can never lose sight that sewer rehabilitation is a continuing process --- at present time, there is no permanent solution. I In 1989, a sewer rehabilitation crew will be in operation with appropriate equipment. This operation will be closely observed as an original request for three rehabilitation crews was denied based on the belief that the Performance Management System should free-up additional personnel to assist in this effort. If there is a change or assumptions prove incorrect, we will have to readjust this program. Economic Development I The economic development program recommended in 1988 is well on its way to implementation. I believe that its continuation will in the long-term, be extremely beneficial to the City. I Iv I I I 5 The 1989 work program calls for industrial and commercial recruitment and I development, maintaining and assisting existing business and industry, promoting the Industrial Park while also looking to the Highway 71 corridor, assisting in tourism, but most important, these elements are all directed to improving the fiscal base I of our City. This is essential to maintain our quality of life and at a reasonable cost to our citizens. It is an essential part of our efforts to insure the long-term financial well-being of the City. IPlanning and Development Along with the creation of the Planning Management Department and the addition of the City's first professional planner, a major contract was entered into with a Planning Consulting Firm to update the City's General Land Use Plan. Over the year, many new concerns have been uncovered and a definite need to make further Iimprovements in our planning and development process has become quite evident. I am recommending that the next phase of the planning contract be executed I in order to complete a totally new planning ordinance and development process covering areas in which we are sadly lacking. All of this will assist in developing a one-stop development process. • I would further advise the Board that based on the reorganization of the City, the hiring of a Planning Director, an updated planning and zoning ordinance and consultation with staff, I have not included funding for the Northwest Arkansas I Planning Commission. If the Board determines that it is essential that the City retain membership, then I would strongly recommend continued membership only at a very reduced rate. IConversely, I am recommending that the City examine closer involvement with the Northwest Arkansas Economic Development District. ICapital Improvement Program Recently I presented to the Board of Directors, the City's first 5-year Capital I Improvement Program. This program addresses a multitude of problems, primarily the need for infrastructure improvements --- (water, sewer, streets, drainage, etc.), major equipment and building needs. IIn November 1988, the voters of Fayetteville approved a 10 sales tax to finance capital improvements. A special capital improvements fund will be established I to serve as a secure source of funding for capital improvements. In addition in 1989, the City will need to sell bonds to fund multi-million dollar project(s) to be supported by the sales tax. This will require that our citizens vote on the issues, and that I we will have to demonstrate a well-thought out program. The City is now prepared to tackle many of its major infrastructure problems. But remember, maintenance of infrastructure problems is a continuing matter and future Boards will have to be cognizant of this. 1 I I 6 Other Recommendations and Comments While the voters have approved a 10 sales tax for capital improvements and 1 school facility construction most of which will require the sale of bonds. it is at this point that I must issue a note of concern. Throughout most of 1988, we have been working seriously to disengage from the Resource Recovery Project. This has required much time and effort and covers a multitude of subjects. While the close-out of the main contract with MK-Ferguson may soon be completed, the question of payment of bonds still remains to be resolved. Until all elements of the Resource Recovery Bond issue is completed, it would be questionable whether we would be able to sell new bonds at a reasonable rate. The City did not issue the bonds but is unfortunately, looked to by the financing entities for payment. We are currently working on a program to assure that our bond rating is not damaged and that the rating agencies can have the same confidence in Fayetteville as we have. Solid Waste Management remains a major problem. The City staff has prepared drafts of recycling and composting programs; however, the costs could possibly exceed $3 million. Therefore, it is not included in this budget proposal but will be presented in a separate proposal. Included in this budget is a reorganization of our solid waste management operations with a concentration on effective management of resources. Throughout the last year, I have noticed a major inconsistency in our personnel I policy and pay and classification plans. Soon after the beginning of the fiscal year, I will present a proposed new personnel policy. I would further recommend that after 5 years our pay and classification plans need revision --- theoretically, these plans should be updated each year. This should be undertaken soon after the start of the fiscal year. As I stated in the beginning of this message, the City's work program is extremely ambitious and as last year, is designed to meet the City's long-term needs. While I have dealt with what I consider major issues and concerns, I will again recommend: - that the City continue to examine all opportunities to reduce costs through contracting services such as street paving, equipment rentals, etc. - that the City maintain constant vigilance on the tax base and revenues to ascertain adequacy. - continue to review all fees collected by the City. - new programs, large or small, and contributions to non-City operations or programs, be reviewed for precedence and impact on future costs in addition to current costs. VI I 1 7 As an addendum to the budget message, I have included an outline of my personnel recommendations, 1988 and 1989 budget comparisons, plus other graphics and information to better explain the budget and the City's financial position. I would hope that this document will prove to be useful not only for you but also the citizens of Fayetteville. In summary, this message is intended to emphasize the major elements of ' our proposed work program, the need for long-range fiscal planning and the importance of the budget as a planning document. I recommend this budget to the Board with the hope that it will assist in ' accomplishing our goals. It is my firm belief, that with proper planning and management, Fayetteville's future is one of excitement, growth and stability. Together, the City Board, City Manager, Staff and citizens will take the necessary and appropriate steps to ensure a better Fayetteville. I look forward to discussing this fiscal plan during the Board's budget discussions ' and to sharing with you the difficulties in making these recommendations. Finally, I wish to extend my appreciation to Scott Linebaugh, Assistant City Manager; the Administrative Services staff; Judy Hu f faker, Budget Coordinator, Kevin Crosson, Special Projects Officer, for the many hours of dedicated assistance they have provided me in preparing this budget. And of course, my appreciation to the City staff who must bear the front-line responsibilities for implementation. s ectfully submitted, -C ' am s L. Pennington City Manager JLP/ka f i 1 t VII 1 1 1 RESOLUTION NO. 94-88 A RESOLUTION APPROVING THE 1989 BUDGET AND EMPLOYEE PAY PLAN FOR THE CITY OF FAYETTEVILLE, ARKANSAS. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The Board of Directors hereby approves the 1989 Budget ' attached hereto marked Exhibit "A" and made a part hereof . Section 2 . The Board of Directors hereby approves the 1989 Employee Pay Plan attached hereto marked Exhibit "B" and made a part hereof. PASSED AND APPROVED this 20th day of December , 1988 . APPROVED . By: 4.4a.'".✓ Mayor ATTEST 1 \1•.11111111 Ir/ lay7 ' t Clerk • , ,l' )I);I111111�'\\\ V� i 1 VIII 1 I I CITY OF FAYETTEVILLE, ARKANSAS CHART OF FUND TYPES I CITY FUND STRUCTURE I GOVERNMENTAL FUNDS I GENERAL SPECIAL DEBT CAPITAL IFUNDS REVENUE FUNDS SERVICE FUNDS PROJECTS FUNDS GENERAL STREET SEWER REPLACEMENT I - - -SALES TAX - ADVERTISING ARTS CAPITAL a PROMO -CENTER BOND -IMP. CONSTR. OFF SALES SEWER -STREET PARKING -TAX BOND -PLANT CONSTR. I Was -REV BOND CONSTR. SALES TAX CONSTR. ARTS -CENTER PROJECT I COMBINED STATEMENT OF BUDGETED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE IAll Governmental Fund Types As noted by the chart above, the City utilizes all four (4) major I governmental fund types: General, Special Revenue, Debt Service, and Capital Projects. As a note of explanation for the following combined statements, the revenues are listed by major source and the expenditures are listed by major service. The operating Itransfers are listed both from and (to) . Please note that in the debt service fund category, the revenue I from the bond issue is transferred into the capital projects fund category. In addition, the capital projects fund category also has a transfer from an enterprise fund (Water and Sewer) for the Water and Sewer Construction Fund. I I Ix II II CITY OF FAYETTEVILLE, ARKANSAS COMBINED STATEMENT OF BUDGETED REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE IIALL GOVERNMENTAL FUND TYPES YEAR ENDED DECEMBER 31, 1989 Governmental Fund Types II Special Debt- Capital Total IIGeneral Revenue Service Projects 1989 Revenues: IIProperty taxes $ 561,000 $ 255,094 S S S 816,094 Sales taxes 3,483,600 4,380,000 7,863,600 Sales taxes - HMR 477,626 477,626 Franchise taxes 1,454,595 1,454,595 1 Licenses and permits 191,600 191,600 Intergovernmental 1,030,938 1,061,400 411,036 2,503,374 Charges for services 1,094,827 165,536 1,260,363 II Fines and forfeitures 373,000 373,000 Interest 91,500 63,650 1,091,850 1,635,900 2,882,900 Other (Bond Issue) 34,000 400 31,000,000 300 31,034,700 II 8,315,060 2,023,706 36,471,850 2,047,236 48,857,852 Expenditures: General Administration 973,541 165,514 1,139,055 II Administrative Services 2,486,459 2,486,459 Police 2,549,628 2,549,628 Fire 1,791,889 1,791,889 IIPublic Works Administration 137,795 850 138,645 Traffic 286,200 286,200 Parks and Recreation 916,661 916,661 IIStreet 2,090,612 2,090,612 Planning Management 332,992 79,284 412,276 Capital Projects 18,041,276 18,041,276 Debt Service: II Principal retirement 1,655,000 1,655,000 Interest and paying agent fees 2,669,224 2,669,224 II Other 624,300 624,300 9,337,370 2,473,205 4,948,524 18,042,126 34,801,225 II Excess (deficiency) of revenues over expenditures (1,022,310) (449,499) 31,523,326 (15,994,890) 14,056,627 II II II X I i CITY OF FAYETTEVILLE, ARKANSAS ' COMBINED STATEMENT OF BUDGETED REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE ALL GOVERNMENTAL FUND TYPES YEAR ENDED DECEMBER 31, 1989 Governmental Fund Types ' Special Debt Capital Total General Revenue Service Projects 1989 ' Other financing sources (uses): Operating transfers from other funds 345,000 679,120 39,617,200 40,641,320 ' Operating transfers to other funds (406,453) (521,526) (33,422,180) (34,350,159) (61,453) (521,526) (32,743,060) 39,617,200 6,291,161 Excess (deficiency) of revenues over expenditures and other financing sources (uses) (1,083,763) (971,025) (1,219,734) 23,622,310 20,347,788 Fund balance 1-1-89 2,469,558 1,409,871 10,901,296 13,342,631 28,123,356 Residual equity taxes (126,370) FUND BALANCE - END OF YEAR $ 1,259,425 $ 438,846 $ 9,681,562 $ 36,964,941 S 48,471,144 ___________ 1 XI CITY OF FAYETTEVILLE, ARKANSAS CHART OF FUND TYPES CITY FUND STRUCTURE PROPRIETARY FIDUCIARY FUNDS FUNDS ENTERPRISE INTERNAL TRUST AGENCY FUNDS SERVICE FUNDS FUNDS FUNDS AIRPORT SHOP POLICE RETURNED -PENSION -CHECK AIRPORT PLANNING FIRE PAYROLL -O&M -MANAGEMENT -PENSION AIRPORT CITY MUN. MUN. REPLACEMENT -MAINTENANCE -JUDGE RETIREMENT -COURT - CITY AIRPORT MUN. - -REV. BOND COURT - COUNTY CONTINUING MUN. -ED. CENTER -COURT - SM CLAIMS INDUSTRIAL MUN. - -PARK COURT - CIVIL WATER & SEWER SANITATION COMBINED STATEMENT OF BUDGETED REVENUES, EXPENSES AND CHANGES IN FUND BALANCE All Proprietary Fund Types and Similar Trust Funds , As noted by the chart above, the City utilizes the Enterprise and Internal Service category in the Proprietary fund type, and the Trust and Agency category in the Fiduciary fund type. In reference to the following combined statements, the revenues are listed by major source and the costs and expenses are listed by type, depreciation, non-operating revenue and (expenses) , transfers from and (to) , and net income. XII I II II CITY OF FAYETTEVILLE, ARKANSAS I COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS/FUND BALANCE ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS YEAR ENDED DECEMBER 31, 1989 IFIDUCIARY PROPRIETARY FUND TYPES FUND TYPE II INTERNAL TOTAL ENTERPRISE SERVICE TRUST 1989 II Operating Revenues: S S $ S Airline Fees 185,259 185,259 II Net Parking Revenues 138,000 138,000 Rent and Leases 383,808 383,808 Sale of Land 0 0 II Sanitation Fees 1,795,050 1,795,050 Water Sales 3,469,592 3,469,592 Sewer Service Charges 4,323,920 4,323,920 Property Taxes 196,568 196,568 I State Insurance Refund 158,000 158,000 Planning Management Services 792,838 792,838 Court Fines and Fees 69,000 69,000 I Maintenance Pool Charges 1,933,495 1,933,495 Shop Charges 1,562,224 1,562,224 Other 353,962 93,126 447,088 I 10,649,591 4,288,557 516,694 15,454,842 Costs and Expenses: II Personnel Services 2,509,854 2,047,432 4,557,286 Material and Supplies 243,189 409,586 1,200 653,975 Contractual Services 7,231,181 1,227,926 72,850 8,531,957 I Maintenance 72,549 36,803 109,352 Pension Benefits 669,120 669,120 II Depreciation and Amortization 10,056,773 3,721,747 743,170 14,521,690 3,651,164 621,310 4,272,474 II 13,707,937 4,343,057 743,170 18,794,164 Operating Income (Loss) (3,058,346) (54,500) (226,476) (3,339,322) I Non-Operating Income (Expenses) Interest Income 654,430 12,200 378,350 1,044,980 Gain on Sale of Investments 20,000 20,000 I Gain on Sale of Fixed Assets 1,000 20,000 21,000 Interest Exp. & Paying Agents Fees (2,484,724) (2,484,724) Principal Retirement (40,000) (40,000) II XIII CITY OF FAYETTEVILLE, ARKANSAS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS/FUND BALANCE ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS YEAR ENDED DECEMBER 31, 1989 FIDUCIARY PROPRIETARY FUND TYPES FUND TYPE INTERNAL TOTAL ENTERPRISE SERVICE TRUST 1989 Proceeds from Bond Sale 11,000,000 11,000,000 Other 9,500 100 9,600 9,140,206 32,300 398,350 9,570,856 ' Other Financing Sources (Uses) Transfer to Other Funds (11,260,120) 0 0 (11,260,120) Transfer From Other Funds 1,684,513 0 0 1,684,513 (9,575,607) 0 0 (9,575,607) Net Income (Loss) (3,493,747) (22,200) 171,874 (3,344,073) Retained Earnings (Deficit), Beginning of Year 17,795,173 192,066 7,771,718 25,758,957 Retained Earnings (Deficit)/Fund Balance, End of Year $ 14,301,426 S 169,866 S 7,943,592 $ 22,414,884 I 1 XIV SYNOPSIS 1 1 1 1 1 � 1989 ANNUAL BUDGET ' AND WORK PROGRAM 1 1 1 1 I I I I I I I I I II I I I I I I I I I GETTING TO KNOW OUR CITY The City of Fayetteville, Arkansas, the county Seat of Washington ' County, is situated in the northwest corner of the state some thirty miles east of the Oklahoma border and ninety miles south of the Missouri state line. Situated in the midst of the magnificent Ozark ' Mountains, Fayetteville enjoys nature's seasonal changes to the fullest, with a climate that is pleasant. Fayetteville, a 1828 pioneer settlement, achieved town status in 1835 when the area was surveyed into lots and sold at public auction. By 1841, Fayetteville was an incorporated city with the mayor conducting official business out of his home. Today, ' Fayetteville's city government is headed by a full-time City Manager and a seven member City Board, elected to serve four year terms. Full citizen services are offered by over 300 well-trained and well- equipped city employees in all City departments. The 1985 fall special census reported Fayetteville with a population ' of 39, 000, including residents of the Fayetteville campus of the University of Arkansas. As the largest and oldest institution of higher learning in the State, the University has been located in Fayetteville for over 100 years. But, while Fayetteville is a ' university community with a unique small town charm, its attractions, interests and resources make Fayetteville a cosmopolitan center of trade and commerce in Northwest Arkansas. ' Fayetteville continues to experience an enormous amount of economic growth. The City has an exceptionally strong economy based on a ' sound mix of agricultural, retail, industrial, educational , and commercial trade. Some of the existing industries in the City are involved in the manufacturing of bottled soft drinks, truck springs, clothing and wood products, fabricated steel towers, food products, ' highway building products, printed forms, electronic musical instruments, refrigerated truck bodies, industrial brushed and tools, to name just a few. ' Fayetteville has a number of outstanding medical facilities to serve its citizens and the entire area. Washington Regional Medical Center, City Hospital and the Veterans Administration Hospital serve a wide variety of needs to the people of Northwest Arkansas, from acute illness and one-day surgeries to specialized and long-term health care. Charter Vista Hospital provides a 65-bed private facilities for treatment of mental disorders and chemical dependencies. ' The Fayetteville school system consists of eight elementary schools, two junior high schools and two high schools. Parochial schooling is offered as well as a center for mentally retarded and/or ' developmentally disabled children. Recreational facilities abound in Fayetteville with a total of 27 parks in the City and a number of lakes and streams in the surrounding area for sporting enthusiasts of all kinds and ages. 1 xv CITY ORGANIZATIONAL STRUCTURE ' FUND In governmental accounting, a fund is a sum of money constituting a separate accounting entity, created and maintained for a particular purpose and having transactions subject to legal or administrative restrictions. A separate budget is provided for each fund. ' DEPARTMENT Departments are the major organizational subdivisions. They have a broad overall purpose. The City of Fayetteville has been reorganized into six departments: General Administration, Administrative Services, Police, Fire, Public Works, and Planning Management. 111 Each Department has a director who reports to the City Manager. DIVISION Divisions are the major functional sub-divisions of the II City. Each Division has been assigned to one of the Departments listed above according to the type of activity it performs. For example, the Sanitation Division is part of the Public Works Department. In addition, each Division Head has developed a statement of Goals and specific Objectives for obtaining them for each program within the Division. PROGRAM Programs are the operating units within the Division. Each program represents a specific type of activity I within its Division aimed at providing a service for which the city is responsible. For example, the Sanitation Division contains the following programs: Administration, Commercial Pickup, Residential Pickup, Brush Service, Landfill, and Capital Expenditures. LINE ITEM This is the detailed classification of an expenditure ' by type of item. For example, the purchase of tote barrels for the Residential Pickup Program appears in the Minor Equipment Account for that Program. The Line Item or Account Number is the level of greatest detail for any expenditure. XVI ' THE BUDGET DOCUMENT The City of Fayetteville's budget document is a four-part ' presentation consisting of: Introduction ' Fund Summary Program Summaries by Department Index/Glossary THE INTRODUCTION The Introduction section begins with the City Manager's Budget ' Message setting forth the budgetary plan and objectives for 1989 . The Introduction Section provides the reader with the procedural insight into how the budget is prepared and the City's financial ' philosophy. It also provides the reader with a brief synopsis of the City's major budgetary components by graphic display and detail schedules. FUND SUMMARY The Fund Summary contains all or part of the following information for each fund: (a) Projected Fund Balance ' (b) Revenue Detail (c) Explanation of Accounts (d) Expenditure Summary PROGRAM SUMMARIES BY DEPARTMENT This section consists of the six major departments: General Administration, Administrative Services, Police, Fire, Planning Management, and Public Works. Each departmental summary contains the following: ' (a) Organizational Structure (b) Narrative ' (c) 1988 Revised Expenditures Vs. 1989 Proposed Budget (d) 1988 Budgeted Expenditures Vs. 1989 Proposed Budget (e) Overall Program Summary (f) Personnel Summary (g) Program Descriptions: (a) Goals and Objectives ' (b) Expenditure Summary by Account (1987-1989) (c) Expenditure Detail ' INDEX/GLOSSARY The Index cross-references the budget document by division or activity/program. The Glossary provides definitions of frequently used budgeting and accounting terms. XVII THE BUDGET PROCESS The annual budget is a fiscal plan which presents the services which will be provided to the community and the funds needed to perform these services. This Budget is presented on a GAAP basis which allows for fair presentation of the financial position for the City of Fayetteville. The type of service and the level of service is defined by goals, objectives and strategies. The City Manager is responsible for formulating the fiscal plan and presenting it to the Board of Directors for approval and adoption. The key steps and dates in this process for the 1989 budget are described below: 1. Budget Preparation Package, August 1988 The budget preparation package was distributed to all Department Directors and Division Heads. It included a detailed manual with the budget preparation calendar, examples of all forms and instructions for completing these forms to ' request funding for 1989. Two training sessions were conducted by the Budget Coordinator. 2 . Capital Items Request Form, August 1988 , These forms will be reviewed by Department Directors and Budget Staff to see if original cost and continuing cost are within the available funding range. All capital items with an original cost that exceeds $5, 000 must appear in the 5 Year Capital Improvements Program. 3 . Budget Workpapers Submitted by Division Heads, September 1988 ' The Division Heads returned the forms requesting 1989 funding to the budget office. The budget office then verified that the forms were submitted correctly. A Preliminary Department Director Requested Budget was compiled and given to the City Manager for reviewal. 4 . Analysis of Each Proposed Program Budget, October 1988 During this period, the City Manager held meetings with all Department Directors. At these meetings, the submitted program budgets were evaluated in their entirety and additions and cuts were made to balance the funds with the service requirements. The 1898 City Manager Proposed Budget and Work Program was the result of this process. 5 . Consideration and Approval of the Budget, December 1988 A special board meeting was held in December at which the Board of Directors reviewed, asked questions, and made revisions to the proposed budget. The Budget was adopted at the second regular meeting in December. ' 6 . Implementing the 1989 Budget, January 1989 Workpapers are created and distributed to allow each Division Head to split their budget into the funding levels as needed for each month. These workpapers are collected and input into the computer to establish control of the adopted budget. XVIII I ' ADMINISTRATIVE PROCEDURES TO ADJUST THE APPROVED BUDGET Purpose: ' The procedures outlined in this section define, standardize and set forth responsibilities for budget adjustments. Definition and Explanation: ' A budget adjustment is a change in the authorized budget, either revenue or expense. A budget adjustment transfers a specific ' dollar amount from one line item or specific item within a line item to another, thereby decreasing one budget and increasing another. Since it is a change in allocated funds, great care must be taken and only changes for good reason will be accepted. All Division Heads are responsible for staying within their adopted budget. Neither the Accounting nor Purchasing Divisions will ' process payments or purchase orders which will cause a line item to be over the budget-to-date amount. ' Types of Budget Adjustments: There are basically three (3) types of budget adjustments. These are: A. Adjustments over $10, 001 B. Adjustments for $1, 001 to $10, 000 C. Adjustments for $0 to $1, 000 within the same Department. Responsibilities and Procedures Type A: Budget adjustments over $10, 001 must be approved by the Board of ' Directors. It is the responsibility of each Division Head to prepare his/her budget adjustment whenever required, get all the required signatures and return the form to the Budget Coordinator. Following review by the Budget Coordinator, the adjustment is presented to the Assistant City Manager as an agenda item. It is the responsibility of the City Manager to present these adjustments and advise the Board of Directors of any consequences and place it ' on the next agenda. Responsibilities and Procedures Type B: Budget adjustments for $1, 001 to $10, 000 may be authorized by the City Manager. This type of adjustment may be initiated by a ' Department Director or a Division Head. It is the responsibility of each Division Head to prepare his/her budget adjustment whenever required. XIX Responsibilities and Procedures Type C: ' Budget adjustments for $1, 000 or less within a Department may be authorized by the Assistant City Manager. This type of adjustment may be initiated by a Department Director or a Divison Head. It is the responsibility of each Division Head to prepare his/her budget adjustment whenever required. ' Budget Adjustment Forms: Implementation of the budget adjustment form will provide the following: 1. Documentation for all revisions to the approved budget. 2 . Documentation of proper approval and authorization by the Department Director, City Manager and Board of Directors. 3 . Provides uniformity in adjustment requests City- wide. I i 1 XX II II 1989 BUDGET PERSONNEL VARIATION SUMMARY City of Fayetteville, Arkansas II DIVISION ADDITIONS DELETIONS IICommunications 1. 00 Dispatcher II Finance 1. 00 Asst. Adminis- 1. 00 Special Projects I trative Services Officer Director 1. 00 Asst. Office 1. 00 Account Clerk I II Manager 0. 50 W&S Service 1. 00 Business Office Superintendent Manager IPurchasing 1. 00 Buyer Meter 1. 00 Asst. W&S Service 1. 00 Water Service 11 Superintendent Superintendent 0. 50 W&S Service Superintendent IShop 1. 00 Maintenance Clerk 0. 50 Clerk/Typist II Police 1. 00 Sergeant 1. 00 Police Officer 1. 00 Secretary IIFire 1. 00 Clerk/Typist Planning Mgmt. 1. 00 Community Devel- 2 . 00 Project IIopment Technician Coordinator Street 1. 00 Engineering I Technician Public 1. 00 Field Service 1. 00 Public Works Maintenance Supervisor Supervisor I1. 00 Engineering Technician I Sanitation 1. 00 Solid Waste Mgmt. 1. 00 Sanitation Administrator Superintendent 0. 50 Secretary 1. 00 Laborer IIParks 0. 50 Clerk/Typist 2 . 00 Dock Operators ITOTAL ADDITIONS 17. 00 TOTAL DELETIONS 11. 50 NET ADDITIONS 5.50 II II XXI I CITY OF FAYETTEVILLE 1988-1989 STATEMENT OF PERCENTAGE CHANGES DEPARTMENTAL AND EXPENDITURE TYPES BUDGETED BUDGETED 1989 1988 % I GENERAL ADMINISTRATION PERSONNEL SALARIES S 603,382 $ 538,793 % 11.99 II MATERIALS & SUPPLIES 30,909 40,548 (23.77) CONTRACTUAL SERVICE 262,688 247,215 6.26 MAINTENANCE 14,751 7,091 108.02111 DEPRECIATION 0 0 0.00 DEBT SERVICE 0 0 0.00 CAPITAL 61,811 42,703 44.75II TOTAL GENERAL ADMINISTRATION 973,541 876,350 11.09 ADMINISTRATIVE SERVICES I PERSONNEL SALARIES 2,055,919 1,880,727 9.32 IIMATERIALS & SUPPLIES 515,640 528,742 (2.48) CONTRACTUAL SERVICE 1,104,000 1,209,278 (8.71) MAINTENANCE 137,078 143,434 (4.43) I DEPRECIATION 647,500 617,015 4.94 DEBT SERVICE 0 0 0.00 TRANSFER 796,013 895,130 (11.07) CAPITAL 1,243,700 1,110,504 11.99 I TOTAL ADMINISTRATIVE SERVICES 6,499,850 6,384,830 1.80 POLICE I PERSONNEL SALARIES 1,911,252 1,635,527 16.86 MATERIALS & SUPPLIES 88,802 58,735 51.19 CONTRACTUAL SERVICE 433,425 362,361 19.61 MAINTENANCE 58,222 75,435 (22.82) DEPRECIATION 0 0 0.00 DEBT SERVICE 0 0 0.00 CAPITAL 57,927 44,261 30.88 TOTAL POLICE 2,549,628 2,176,319 17.15 I FIRE PERSONNEL SALARIES 1,463,819 1,377,970 6.23 MATERIALS & SUPPLIES 22,332 19,822 12.66 IICONTRACTUAL SERVICE 183,958 121,811 51.02 MAINTENANCE 36,950 31,215 18.37 II XXII I I I CITY OF FAYETTEVILLE I 1988-1989 STATEMENT OF PERCENTAGE CHANGES DEPARTMENTAL AND EXPENDITURE TYPES 1 BUDGETED 1989 BUDGETED 1988 % I DEPRECIATION 0 0 0.00 DEBT SERVICE 0 0 0.00 CAPITAL 84,830 89,650 (5.38) IITOTAL FIRE 1,791,889 1,640,468 9.23 PUBLIC WORKS PERSONNEL SALARIES 3,269,181 3,015,138 8.43 MATERIALS & SUPPLIES 408,447 504,713 (19.07) I CONTRACTUAL SERVICE 8,892,380 8,166,982 8.88 MAINTENANCE 150,878 249,598 (39.55) DEPRECIATION 3,400,306 3,272,393 3.91 DEBT SERVICE 2,198,923 516,472 325.76 I TRANSFER 9,680,000 307,042 3,052.66 CAPITAL 2,292,009 4,374,095 (47.60) I TOTAL PUBLIC WORKS 30,292,124 20,406,433 48.44 PLANNING MANAGEMENT IPERSONNEL SALARIES 597,691 547,005 9.27 MATERIALS & SUPPLIES 19,371 17,753 9.11 CONTRACTUAL SERVICE 287,750 419,386 (31.39) I MAINTENANCE 9,175 10,244 (10.44) DEPRECIATION 17,610 9,000 95.67 DEBT SERVICE 0 0 0.00 ICAPITAL 0 90,285 (100.00) TOTAL PLANNING MANAGEMENT 931,597 1,093,673 (14.82) I TOTAL ALL DEPARTMENTS $ 43,038,629 $ 32,578,073 % 32.11 II II I II XXIII CITY OF FAYETTEVILLE 1988-1989 STATEMENT OF PERCENTAGE CHANGES DEPARTMENTAL AND EXPENDITURE TYPES BUDGETED BUDGETED 1989 1988 X TOTAL EXPENDITURE TYPE PERSONNEL SALARIES S 9,901,244 S 8,995,160 % 10.07 1 MATERIALS & SUPPLIES 1,085,501 1,170,313 (7.25) CONTRACTUAL SERVICE 11,164,201 10,527,033 6.05 MAINTENANCE 407,054 517,017 (21.27) DEPRECIATION 4,065,416 3,898,408 4.28 DEBT SERVICE 2,198,923 516,472 325.76 TRANSFER 10,680,581 1,469,071 627.03 CAPITAL 3,535,709 5,484,599 (35.53) S 43,038,629 $ 32,578,073 % 32.11 I I I I I 1 I 1 )420IV ' I I CITY OF FAYETTEVILLE 1 1988-1989 STATEMENT OF PERCENTAGE CHANGES DEPARTMENTAL AND EXPENDITURE TYPES I BUDGETED REVISED 1989 1988 X GENERAL ADMINISTRATION IPERSONNEL SALARIES S 603,382 $ 471,217 % 28.05 MATERIALS & SUPPLIES 30,909 21,156 46.10 II CONTRACTUAL SERVICE 262,688 154,170 70.39 MAINTENANCE 14,751 5,460 170.16 DEPRECIATION 0 0 0.00 I DEBT SERVICE 0 0 0.00 CAPITAL 61,811 12,921 378.38 TOTAL GENERAL ADMINISTRATION 973,541 664,924 46.41 1 ADMINISTRATIVE SERVICES 1 PERSONNEL SALARIES 2,055,919 1,787,017 15.05 MATERIALS & SUPPLIES 515,640 519,234 (0.69) CONTRACTUAL SERVICE 1,104,000 1,047,602 5.38 I MAINTENANCE 137,078 124,793 9.84 DEPRECIATION 647,500 616,101 5.10 DEBT SERVICE 0 0 0.00 TRANSFER 796,013 922,615 (13.72) 1 CAPITAL 1,243,700 852,268 45.93 TOTAL ADMINISTRATIVE SERVICES 6,499,850 5,869,630 10.74 IPOLICE 1 PERSONNEL SALARIES 1,911,252 1,536,120 24.42 MATERIALS & SUPPLIES 88,802 56,181 58.06 CONTRACTUAL SERVICE 433,425 334,174 29.70 1 MAINTENANCE 58,222 59,338 (1.88) CAPITAL 57,927 30,450 90.24 TOTAL POLICE 2,549,628 2,016,263 26.45 1 1 1 1 II XXV I I CITY OF FAYETTEVILLE 1988-1989 STATEMENT OF PERCENTAGE CHANGES DEPARTMENTAL AND EXPENDITURE TYPES BUDGETED REVISED 1989 1988 % I FIRE PERSONNEL SALARIES 1,463,819 1,326,767 10.33 1 MATERIALS & SUPPLIES 22,332 19,347 15.43 CONTRACTUAL SERVICE 183,958 117,419 56.67 MAINTENANCE 36,950 30,125 22.6611 CAPITAL 84,830 113,562 (25.30) 1,791,889 1,607,220 11.49 1 PUBLIC WORKS PERSONNEL SALARIES 3,269,181 2,843,232 14.98 I MATERIALS & SUPPLIES 408,447 462,333 (11.66) CONTRACTUAL SERVICE 8,892,380 6,763,510 31.48 IIMAINTENANCE 150,878 198,569 (24.02) DEPRECIATION 3,400,306 1,469,582 131.38 DEBT SERVICE 2,198,923 516,422 325.80 TRANSFER 9,680,000 307,042 3,052.66 I CAPITAL 2,292,009 999,116 129.40 30,292,124 13,559,806 123.40 II PLANNING MANAGEMENT PERSONNEL SALARIES 597,691 506,467 18.01 MATERIALS & SUPPLIES 19,371 12,312 57.33 CONTRACTUAL SERVICE 287,750 310,679 (7.38) MAINTENANCE 9,175 6,946 32.09II DEPRECIATION 17,610 17,110 2.92 CAPITAL 0 38,185 (100.00) TOTAL PLANNING MANAGEMENT 931,597 891,699 4.47 ' TOTAL ALL DEPARTMENTS $ 43,038,629 $ 24,609,542 % 74.89 II 1 II I CITY OF FAYETTEVILLE 1988-1989 STATEMENT OF PERCENTAGE CHANGES DEPARTMENTAL AND EXPENDITURE TYPES ' BUDGETED 1989 REVISED 1988 1 TOTAL EXPENDITURE TYPE PERSONNEL SALARIES S 9,901,244 $ 8,470,820 % 16.89 MATERIALS & SUPPLIES 1,085,501 1,090,563 (0.46) CONTRACTUAL SERVICE 11,164,201 8,727,554 27.92 MAINTENANCE 407,054 425,231 (4.27) DEPRECIATION 4,065,416 2,102,793 93.33 DEBT SERVICE 2,198,923 516,422 325.80 TRANSFER 10,680,581 1,424,775 649.63 CAPITAL 3,535,709 1,851,384 90.98 S 43,038,629 S 24,609,542 % 74.89 I I I I 1 I f I I XXVII I CITY OF FAYETTEVILLE, ARKANSAS WHERE THE MONEY COMES FROM FOR 1989 I FRANCHISE TAX 1.87% $1,454,695 z/y// TAX T SALES 10.74% $ TAX 228 // PROPERTY TAX 1.30%SEWER SERVICE 6.67% $4,323,920 BOND ISSUE 64.07% A,,i///��/ $42,000,000 .iiimulii:'.:.:!! !i!:!:!:!!.iiriiiiii4iiiii!. ii� <:;:iiiiiiiiiii. CHARGES$F9 R S RVICE 8.7 j3,987 SANITATION 31% $1,796 060 j/•••• WATER SALES 4.47% I $3,489,692 INTERGOVERNMENTAL 4.88% $3,623,648 MISCELLANEOUS 8.26% $4,858,888 $77,683,548 I WHERE THE MONEY GOES FOR 1989 I CONTRACT SERVICES 22.48% MATERIALS & SUPPLIES 1.83% 1 $13,377,610 $1,088,701 \\ PER$ONNEL 18.52% 10 MAINTENANCE 0.87% $517,215 DEBT SERVICE 12.88% DEPRECIATION 7.03% rnil $4,183,028 I CAPITAL 36.61% $21,781,660 I $59,501,491 i XXVIII 1 ' CITY OF FAYETTEVILLE, ARKANSAS FUND EQUITY - ALL FUND TYPES Millions 80 -. 1 70,76 IM ENDING BALANCES 60 - 51.857 45.557 40 -. .. ....... . 39,543 30.041 20 _. .... . 18,.527.. 1 0 1984 1985 1986 1987 1988 1989 1 Fund Equity - This graph represents fund equity for all fund types from 1984 through 1989. The $25 million increase from 1988 to 1989 is due to the anticipated bond issues for capital improvements. The operating fund balances are being maintained at between 7% in the Water and Sewer Fund to a 12 .9% in the General Fund. 1 1 1 I I 1 XXIX CITY OF FAYETTEVILLE, ARKANSAS 1 BOND INDEBTEDNESS Millions I 100 -.... IM PRINCIPAL \\\\\N INTEREST 80 -60 i ::z 1984 1985 1986 1987 1988 1989 I Bond Indebtedness - This graph represents the City's total bond indebtedness from 1984 through 1989. Bond indebtedness at the end of 1989 will consist of $3 .9 million of Continuing Education Center Revenue Bonds, $380, 000 of Airport Revenue Bonds, $15.8 million of Sewer Sales Tax General Obligation Bonds, $3 .7 million of Arts Center General Obligation Bonds, $21.8 million of Northwest Arkansas Resource Recovery Authority Revenue Bonds, $11. 0 million of Water and Sewer Revenue Bonds and $31. 0 million in Capital Improvement General Obligation Bonds. I I 1 I I CITY OF FAYETTEVILLE I SUMMARY SCHEDULE OF DEBT SERVICE REQUIREMENTS TO MATURITY I Fiscal Year General Revenue 1989 Total Ended Obligation Bonds Budgeted Requirements December 31 Bonds Bond Issues I1989 $ 3, 235,522 $ 2,812,858 $ 3,964,503 $ 10, 012 , 883 1990 3,228, 862 2,809, 328 3,964, 503 10, 002 , 693 1991 3, 244, 666 2, 822,296 3,964, 503 10, 031, 465 1992 3, 265, 840 2, 815, 037 3,964, 503 10, 045, 380 1993 3 , 265, 124 2 , 828,747 3, 964, 503 10, 058 , 374 1994 3, 278, 940 2,836,927 3,964, 503 10, 080, 370 I 1995 3, 284 , 115 2, 844, 312 3 , 964, 503 10, 092 , 930 1996 3 , 274 , 615 2, 850, 302 3 , 964, 503 10, 089 , 420 1997 1, 239, 312 2,799,437 3 , 964, 503' 8, 003 , 252 I 1998 364, 348 2,800, 492 3 , 964, 503 7, 129, 343 1999 378, 382 2,813, 537 3 ,964, 503 7, 156, 422 2000 395,513 2,832, 965 3 ,964,503 7 , 192 , 981 I 2001 415, 325 2 ,847, 624 3 ,964,503 7, 227, 452 2002 407, 385 2 , 357, 514 3,964 , 503 6,729, 402 2003 403 , 215 2 ,373,201 3 ,964, 503 6, 740, 919 2004 407, 980 2 , 836,727 3,964 , 503 7 , 209, 210 2005 405, 970 1, 967, 244 3 ,964 , 503 6, 337, 717 2006 407, 540 1, 986, 354 3 ,964 , 503 6, 358, 397 2007 412 , 335 2, 008, 654 3 , 964, 503 6, 385, 492 I 2008 2 , 038, 954 3 , 964 , 502 6, 003 , 457 2009 2, 070,541 2 , 070, 541 2010 2, 102 ,591 2 , 102 , 591 I 2011 2, 135, 056 2, 171, 794 2 , 135, 056 2012 2 , 171, 794 2013 2,212, 132 2, 212 , 131 I $ 31, 314 , 989 $ 62 , 974 , 624 $ 79, 290, 059 $ 173 , 579, 672 I I I I I XXXI I I =O I N • 0 I wN i--1 z . 0I Crl W F> .,., . N E--1 C I } 1„\„\oom,� 0 CD w W N CD5-4 I N E, \\ 0 I cO W t mmyy� O 0.) w E0--- ` h1111\OOOO\ ri.ritil ,...,,, , t mMyvmv�wvv� N • I w > I 0 Cl) °' 1 w 0 9 � iza ›Ilimi mum................ -0 I El • ,......................... CO O 0) � W -. o � p 0Q °' 0- 0 cc) I c I I I 1 1 N O 09 ,O d" N O I XXXII I I 1 1 CITY OF FAYETTEVILLE, ARKANSAS REVENUES & EXPENSES - ALL FUND TYPES 1 Millions 100 1 REVENUES 80 -...... \\\\\\ EXPENSES I 60 -. 1 1984 1985 1986 1987 1988 1989 1 Revenues and Expenses - This represents total revenues and graph expenses for the City. Both the $35 million increase in revenues 1 and the $18 million increase in expenses are primarily the result of the anticipated bond issues for capital improvements. Division Heads were asked to maintain operating fund expenditures within 3% 1 of the 1988 budget, and further cuts were made to enable funding for needed projects. 1 1 1 1 1 XXXIII CITY OF FAYETTEVILLE, ARKANSAS GOVERNMENTAL REVENUES BY SOURCE Millions10 ' 8 j .. ......... . .. 6 _.... .. ....... . . .... . .. ..... ..... ....... % % , o Al \� \ I ! ®! ®! ON , 1982 1983 1984 1985 1986 1987 1988 1989 MI SALES TAX \\\\\\\ FRANCHISE TAX PROPERTY TAX %O/ INTERGOVERNMENTAL Governmental Revenues by Source - This graph represents governmental revenues by source from 1982 through 1989 . The rates for property taxes and franchise taxes have not changed in the time frame shown here. The increases presented in these revenues are due to City growth. The sales tax increase is due to growth, and a 1% City sales tax levy at the end of 1985. With regards to intergovernmental revenues, the increase from 1982 through 1985 is attributed to the federal grants received to construct the City' s wastewater treatment plant. In 1989, intergovernmental revenues consist of state turnback in the General and Street funds, a drug enforcement grant, state insurance turnback, the completion of the EPA grant for the wastewater treatment plant project, an FAA grant in the Airport fund, and reimbursements to relocate water and sewer lines for state projects. XXXIV I I CITY OF FAYETTEVILLE, ARKANSAS USER FEES BY SERVICE IMillions I — _ i _ 1 _\ _\\ \\\ '\•,,,,\I- 41 I I I I \\1— i \\L1- \ , I 0 k\\i / di 1984 1985 1986 1987 1988 1989 1MN WATER SALES \\\\\\ SEWER SERVICE CHARGE I I SANITATION FEES %%% OTHER 1 1 1 User fees by Service - This graph represents user fees by service from 1984 through 1989. Water sales includes a 15% increase passed I through for the rate increase incurred from the Beaver Water District, and a 3% increase to cover the cost of the debt service for the Water and Sewer revenue bond issue. Sewer service charges I have a 3% increase included for the debt service on the Water and Sewer revenue bond issue, and a 5% rate increase as recommended in the Black and Veatch Rate Study. Sanitation fees do not reflect Ia rate increase in the 1989 budget. Upon the receipt of a recommendation from the City's attorneys, a sanitation rate increase will be levied in 1989 to cover the disengagement cost for the resource recovery incinerator project. The "other" category I includes rents, leases, and etc. I I I I MON CITY OF FAYETTEVILLE, ARKANSAS ' MAJOR FUND EXPENDITURES Millions , 14 - GENERAL � STREET j WATER/SEWER .. ... ........ . .......... .... . . SANITATION j 0 0 &ri 61 611. I ,,\11-vi 1982 1983 1984 1985 1986 1987 1988 1989 Major Fund Expenditures - The City's major operating funds include ' the General Fund, Street Fund, Airport Fund, Water and Sewer Fund and Sanitation Fund. The major increase in expenditures is found in the Water and Sewer Fund. These increases are in the debt service for the anticipated revenue bond issue and the rate increase from the Beaver Water District for water purchased. I XXXVI CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND 1989 REVENUES ' SALES TAX 40.23% $3,483,800 �\\ PROPERTY TAX 8.48% $681,000 • 'unIIIIII111i111I�Ill�� MISCELLANEOUS 6.43% TAX FRANCHISE18.80% $470,600 ' $1,SE 6 // FINES 8 FORFEITURES 4.31% $373,000 LICENSES & PERMITS 2.21%$191 CHARGES FOR SERVICES 12.84% ' INTERGOVERNMENTAL 11.90% $1,030,938 $1,094,827 ' $8,660,060 1989 EXPENDITURES ' PERSONNEL 58.98% $6,748,874 ' CAPITAL 3.48% $337,131 TRANSFERS 8.17% $796,013 L ' MAINTENANCE 2.98% \t $288,667 ' MATERIALS d SUPPLIES 3.33% $324,301 CONTRACT SERVICES 23.13% $2,254,703 ' $9,747,579 ' XXXVII 1 CITY OF FAYETTEVILLE, ARKANSAS STREET FUND 1989 REVENUES ' PROPERTY TAX 18.89% 6255,094 ' MISCELLANEOUS 3.55% $48,400 INTERGOVERNMENTAL 77.78% $1,081,400 , $1,364,894 198 9 EXPENDITURES ' PERSONNEL 32.99% $715,952 MAINTENANCE 0.42% • $9,146 ' MATERIALS d SUPPLIES 6.00% $108,425 j CAPITAL 1.08% j$23,600 1104,14.0. / CONTRACT SERVICES 80.50% $1,312,874 $2,169,896 X}QCVIII ' CITY OF FAYETTEVILLE, ARKANSAS AIRPORT FUND ' 1989 REVENUES ' RENTS & LEASES 60.94% 5331,808 MISCELLANEOUS 4.03% I r y j PARKING REVENUES 18.68% AIRLINE FEES 28.44% $108,000 $186,269 $651,329 1989 EXPENSES MATERIALS 8 SUPPLIES 1.26% ' $14,479 PERSONNEL 18.26% CONTRACT SERVICES 16.87% $211,046 5196,015 TRANSFERS 7.02% MAINTENANCE 3.23% $81,198 ' $37,284 j��// DEBT SERVICE 2.44% $28,173 DEPRECIATION 60.93% $688,676 $1,155,871 ' SIX CITY OF FAYETTEVILLE, ARKANSAS WATER & SEWER FUND 1989 REVENUES ' SEWER CHARGES 22.68% ' $4,329,920 NON-OPERATING REVS. 2.04% WATER SALES 18.08% $391,800 �\\ 63,489,692 jj� j / BOND SALE PROCEEDS 67.32% $11,000,000 $19,191,112 ' 1989 EXPENSES 1 DEPRECIATION 12.88% $2,842,171 PERSONNEL 5.83% DEBT SERVICE 53.64% 1 244 044 $11,850,750 MATERIALS & SUPPLIES 0.99% $219,522 CONTRACT SERVICES 28.74% $6,907,381 MAINTENANCE 0.14% $30,785 $22,094,633 XL ' r r CITY OF FAYETTEVILLE, ARKANSAS SANITATION FUND ' 1989 REVENUES r ' SANITATION FEES 92.88% $1,796,000 NON-OPERATING REVS. 7.34% $142,200 1 1 ' $1,937,250 1 1989 EXPENSES 1 PERSONNEL 48.89% $1,064,784 r MATERIALS & SUPPLIES 0.42% 69,188 MAINTENANCE 2.29% j DEPRECIATION 0.61% $49.681 j 13,260 r rCONTRACT SERVICES 47.98% $1,039,624 r ' $2,166,397 1 XLI I • CITY OF FAYETTEVILLE, ARKANSAS 1 CAPITAL EXPENDITURES Millions 1 30 25 35 - 20 15 - I 1 _ 0 1 1984 1985 1986 1987 1988 1989 1 I Capital Expenditures - This graph depicts the City's capital 1 expenditures since 1984 . The increased amounts from 1985 to 1987 reflect the construction of the City's wastewater treatment plant. I The significant increase in 1989 is attributed to street, water and sewer, and other capital improvements as recommended in the City' s 5-Year Capital Improvements Program. 1 1 I 1 1 I XLII I 1 FUND 1 SUMMARY 1 1 1 1 1 I 1989 � ANNUAL BUDGET t AND ' WORK PROGRAM 1 i 1 I I I I I I I I I I I I I I I I I I I I I CITY OF FAYETTEVILLE, ARKANSAS I GENERAL FUND PROJECTED FUND BALANCE 1989 ; 1988 I JANUARY 1, 1988 AUDITED FUND BALANCE $ 3, 959 , 158 RESERVED FOR BELOW DESCRIBED * (1, 315, 343) TOTAL UNRESERVED JANUARY 1, 1988 2 , 643 , 815 II PLUS:ESTIMATED REVENUE 1988 8, 338 , 067 TOTAL ESTIMATED RESOURCES 1988 10, 981, 882 ILESS:ESTIMATED EXPENDITURES 1988 (8, 769 , 749) ESTIMATED BALANCE DECEMBER 31, 1988 2 , 212 , 133 IRESERVED FOR BELOW DESCRIBED ** 261, 181 UNRESERVED FUND BALANCE DECEMBER 31, 1988 2, 473 , 314 IPLUS: PROJECTED REVENUE 1989 8, 660, 060 TOTAL PROJECTED RESOURCES 1989 11, 133 , 374 I LESS PROJECTED EXPENIDTURES 1989 (9, 747 , 579) RESERVED FOR BELOW DESCRIBED *** (126, 370) II DECEMBER 31, 1989 PROJECTED UNRESERVED BALANCE $ 1, 259 , 425 I * 1987 RESERVED FUND BALANCE DETAIL: EXCESS CEC $ 164 , 189 HOUSING BOND REVENUE 520, 915 INDUSTRIAL PARK LOAN 212 , 900 II ADVANCES 96, 536 ENCUMBRANCES 320, 803 I $ 1, 315, 343 ** 1988 RESERVED FUND BALANCE DETAIL: I SHOP $ (281, 561) HOUSING BOND REVENUE (32 , 693) EXCESS CEC 53 , 073 ITOTAL $ (261, 181) *** 1989 RESERVED FUND BALANCE DETAIL: I EXCESS C.E.C. $ 187 , 684 HOUSING BOND REVENUE (186, 314) SHOP FUND 125 , 000 I $ 126, 370 I I 1 I FUND - 101 CITY OF FAYETTEVILLE I DEPARTMENT - 901 GENERAL FUND ACTIVITY - 4 REVENUE DETAIL ACTUAL BUDGETED ESTIMATED PROJECTED I 1987 1988 1988 1989 PROPERTY TAX I 4-100.00 PROPERTY TAXES $ 499,912 S 490,712 $ 500,000 S 540,000 4-100.01 DELINQUENT PROPERTY TAXES 29,608 21,000 21,000 21,000 1 TOTAL PROPERTY TAX 529,520 511,712 521,000 561,000 SALES TAX I 4-102.00 1% COUNTY TAX 3,125,345 3,049,800 3,265,000 3,395,600 I4-103.00 ALCOHOLIC BEVERAGE TAX 73,173 76,000 88,000 88,000 TOTAL SALES TAX 3,198,518 3,125,800 3,353,000 3,483,600 FRANCHISE TAX I 4-105.00 SWEPCO 473,492 486,540 486,540 486,540 4-105.01 SOUTHWESTERN BELL 170,470 170,470 170,470 170,470 4-105.02 ARKANSAS WESTERN GAS 278,352 295,800 284,000 289,680 4-105.03 WARNER CABLE 91,080 88,200 91,000 92,820 I 4-105.04 OZARK ELECTRIC 124,776 131,000 131,000 133,620 4-105.05 IN LIEU OF FRANCHISE TAX 218,948 259,413 259,413 281,465 TOTAL FRANCHISE TAX 1,357,118 1,431,423 1,422,423 1,454,595 I LICENSES AND PERMITS 4-200.00 ALCOHOLIC BEVERAGES LICENSE 48,765 51,000 48,000 48,000 4-201.00 BUILDING PERMITS 89,428 94,860 94,860 95,000 4-202.00 ELECTRICAL PERMITS 22,339 20,400 20,400 20,400 I 4-203.00 PLUMBING AND GAS PERMITS 25,818 25,194 25,194 25,200 4-204.00 ANIMAL LICENSES 2,435 0 0 0 4-205.00 OTHER 3,590 4,000 3,000 3,000 TOTAL LICENSES AND PERMITS 192,375 195,454 191,454 191,600 I INTERGOVERNMENTAL REVENUE I 4-301.01 FIRE - STATE INSURANCE TURNBACK 83,969 61,000 61,000 61,000 4-301.02 POLICE - STATE INSURANCE TURNBACK 89,168 60,000 67,640 67,600 4-302.00 STATE GRANTS 1,586 0 1,291 14,300 4-306.00 STATE TURNBACK 729,916 772,200 713,700 695,400 GRANTS - DRUG ENFORCEMENT 0 188,255 60,404 192,638 I 4-307.00 WORKMANS COMPENSATION TURNBACK 51,163 51,163 44,469 0 TOTAL INTERGOVERNMENTAL REVENUE 955,802 1,132,618 948,504 1,030,938 I I I FUND - 101 CITY OF FAYETTEVILLE DEPARTMENT - 901 GENERAL FUND ACTIVITY - 4 REVENUE DETAIL IIACTUAL BUDGETED ESTIMATED PROJECTED 1987 1988 1988 1989 IICHARGES FOR SERVICES I 4-400.00 HMR ADMINISTRATION CHARGE 18,095 16,000 18,000 18,000 4-401.00 COUNTY FEES MUNICIPAL COURT 25,353 27,335 58,000 69,758 4-402.00 BOAT STALL RENTAL - LK FAY 0 0 4,000 4,000 I 4-402.01 BOAT STALL RENTAL - LK SEQ 0 0 2,200 2,200 4-403.00 DAILY PERMIT - LK FAY 0 0 7,500 7,500 4-403.01 DAILY PERMIT - LK SEC] 0 0 5,400 5,400 I 4-404.00 SEASON PERMIT - LK FAY 0 0 2,650 2,650 4-404.01 SEASON PERMIT - LK SEQ 0 0 2,750 2,750 4-405.00 OPERATING FEE LK FAY 0 0 1,000 1,000 4-406.00 ADMINISTRATION BUILDING RENT 18,254 18,250 18,250 18,250 4-407.00 DATA PROCESSING CHARGES 110,300 0 0 0 4-408.00 COST ALLOCATION 532,712 615,995 615,995 713,379 4-409.00 PLANNING OFFICE FEES 6,239 7,038 9,500 8,000 I 4-410.00 PARKING METERS ON STREET 36,553 37,000 33,000 33,000 4-411.00 ADMINISTRATION FEE FOR OSP 15,773 16,640 16,640 16,640 4-412.00 COIN OPERATED BASEBALL MACHINES 976 0 0 0 I 4-413.00 SWIMMING POOL 32,485 32,500 37,000 35,000 4-414.00 POOL CONCESSION 18,374 18,600 16,336 17,500 4-414.01 PARK CONCESSION 19,340 17,400 22,850 19,800 4-415.00 TENNIS COURT FEES 784 800 800 800 I4-418.00 CITY PROSECUTOR FEES 5,967 12,000 6,000 6,000 4-421.00 ANIMAL SHELTER 7,239 0 0 0 4-402.00 LAKE RECREATION FAYETTEVILLE 10,027 11,000 0 0 II 4-402.00 LAKE RECREATION SEQUOYAH 14,304 8,000 0 0 4-425.00 MUNICIPAL COURT FEES 4,136 4,000 3,000 3,000 4-433.00 FIRE CONTRACTS OUTSIDE CITY 85,382 70,000 90,000 85,000 II 4-436.00 MUNICIPAL COURT COSTS 6,935 8,000 11,000 12,000 4-437.00 ADMIN. OF JUSTICE COURT FEE 3,703 5,000 12,000 12,000 4-450.00 RENT OF PROPERTY 1,200 1,200 1,200 1,200 I 4-460.00 BOAT DOCK RENTAL 6,446 10,367 4,010 0 TOTAL CHARGES FOR SERVICES 980,577 937,125 999,081 1,094,827 II FINES AND FORFEITURES 4-500.00 PARKING FINES 44,328 50,000 48,000 48,000 II 4-501.00 COURT FINES 291,491 302,470 275,000 290,000 4-502.00 DUI FINES 31,208 32,523 35,000 35,000 IITOTAL FINES AND FORFEITURES 367,027 384,993 358,000 373,000 MISCELLANEOUS REVENUE I4-611.01 TRANS. EXCESS HMR/CEC FUNDS 366,500 290,000 358,275 345,000 II f II FUND - 101 CITY OF FAYETTEVILLE I DEPARTMENT - 901 GENERAL FUND ACTIVITY - 4 REVENUE DETAIL ACTUAL BUDGETED ESTIMATED PROJECTED II 1987 1988 1988 1989 4-705.00 INTEREST - CHECKING ACCOUNTS 9,922 7,000 8,000 7,000 I 4-708.00 INTEREST 113,762 84,500 118,148 84,500 4-708.01 INTEREST HOUSING BOND PRO. 19,915 0 26,852 15,000 4-713.00 DISCOUNT/PREMIUM T-BILLS (5,808) 2,500 (2,500) (2,500) 4-881.02 SALE OF EQUIPMENT 4,517 500 1,330 500 4-902.00 HOUSING BOND REVENUE 501,664 0 0 0 4-903.00 BAD DEBT REVENUE 7,225 9,000 16,500 9,000 I 4-999.00 MISCELLANEOUS 24,924 12,000 18,000 12,000 TOTAL MISCELLANEOUS REVENUE 1,042,621 405,500 544,605 470,500 GRAND TOTAL $ 8,623,558 S 8,124,625 $ 8,338,067 $ 8,660,060 I 1 I I I II I I I I CITY OF FAYETTEVILLE, ARKANSAS GENERAL FUND REVENUES EXPLANATION OF ACCOUNTS 4-100. 00 PROPERTY TAXES $ 540, 000 The real estate assessed value is estimated at $184,568, 248. The General Fund receives 2 . 1 mills against that assessment. The personal property assessed value is estimated at $60, 221,766. The General Fund receives 2 .8 mills against those assessments. SALES TAXES 4-102 . 00 1% COUNTY TAX $3 , 395, 600 The County-wide collections are paid to the State Revenue Office and from there dispensed to Washington County and cities within the County on a 1 per capita basis. The formula for distribution is based on how the City's population ratio compares to the total County population. The General Fund is now collecting all sales tax revenue. 4-103 . 00 ALCOHOLIC BEVERAGE TAX $ 88 , 000 This is a 5% tax on all beverages sold in a private club. FRANCHISE TAXES 4-105. 00 SOUTHWESTERN ELECTRIC POWER COMPANY $ 486, 540 Ordinance No. 2742 dated August 4 , 1981, provided for a Franchise Tax of three percent of gross sales of energy to domestic and commercial customers within the city limits and a one percent Franchise Tax on gross revenues derived from sales of energy ' to industrial customers. These rates went into effect September 1, 1981, as a result of the passage to the one percent Washington County Sales I Tax. 4-105. 01 SOUTHWESTERN BELL TELEPHONE COMPANY $ 170, 470 Ordinance No. 2829 governs the Franchise Tax between the City and Southwestern Bell Telephone Company. ' 4-105. 02 ARKANSAS WESTERN GAS COMPANY $ 289 , 680 Ordinance No. 2740 adopted August 4 , 1981 prescribed a three percent franchise tax on its sales, before ' taxes, of natural gas to residential and commercial customers within the city limits; and a one percent from of its sales, before taxes, of natural gas to industrial customers. The effective date of this ordinance was September 1, 1981, and was a result of the Washington County Sales Tax. 4-105. 03 (WARNER CABLE) WARNER-AMEX $ 92 , 820 IIThis amount was calculated from the current franchise ordinance, which was adopted on August 4 , 1981. 4-105. 04 OZARKS ELECTRIC COOPERATIVE $ 131, 620 , Ordinance No. 2741 adopted on August 4 , 1981, provided for a three percent Franchise Tax on gross sales of electric power to domestic and commercial consumers within the city limits. A one percent Franchise Tax is assessed against electrical power to industrial customers inside the city. The 11 effective date of this ordinance was September 1, 1981, and was a result of the passage of the one percent Washington County Sales Tax. ' 4-105.05 IN LIEU OF FRANCHISE TAX $ 281, 465 This represents 3% of the gross revenues from water ' sales, sewer service charges and sanitation service charges. LICENSES AND PERMITS 1 4-200.00 ALCOHOLIC BEVERAGE LICENSE $ 48 , 000 This is the total collected for Retail Beer II License, Retail Liquor License, and Private Club License. 4-201. 00 BUILDING PERMITS $ 95 , 000 This represents permits issued by the building inspection department for the construction of new buildings and remodeling of old buildings. 4-203 . 00 PLUMBING AND GAS PERMITS $ 25, 200 These permits like building permits are issues by II the inspection department to make electrical, plumbing, and gas connections. 4-205. 00 OTHER PERMITS & LICENSES $ 3 , 000 r Includes a variety of permits issued for the privilege of carrying on certain types of ' businesses such as pawn shops, taxi service, trade license, and several others within the City. INTERGOVERNMENTAL REVENUES i 4-306.00 STATE TURNBACK $ 695, 400 The City is expected to receive $19 . 00 per capita II in 1989 or $19. 00 times 36, 600 per 1980 census figures. 1 6 II I GRANTS - DRUG ENFORCEMENT $ 192 , 638 State and Federal Grants to fund the City Drug Enforcement Program. I4-302 . 00 STATE GRANTS $ 14, 300 Funding for 1 secretary to be used in connection Iwith the DEA (Drug Enforcement Agency) . CHARGES FOR SERVICE II 4-400. 00 HMR ADMINISTRATION REVENUE $ 18 , 000 This represents 4% of gross hotel, motel, and restaurant taxes which is paid to the general fund IIfor collection and administration. 4-406. 00 ADMINISTRATION BUILDING RENT $ 18 , 250 I This represents rent paid to the General Fund by the Water and Sewer Department based on $10 per square foot. II 4-408. 00 COST ALLOCATION CHARGES $ 713 , 379 This reflects charges to other funds for services rendered by administration, finance, purchasing, Iand legal departments. Water & Sewer $212, 622 Shop $54, 529 I Street $ 84,781 $173 , 387 Airport $33 , 940 Sanitation Comm. Dev. $11, 190 Planning Mgmt. $142 ,930 II 4-409 . 00 PLANNING OFFICE FEES $ 8 , 000 These are charges for filing for various planning actions such as rezoning and application for Ivariances. 4-410. 00 PARKING METERS ON STREET $ 33 , 000 I This represents the revenues collected from the meters located on the sides of streets. I 4-413 . 00 SWIMMING POOL $ 35, 000 This is based on the rate increase as of June 1985. 4-414 . 00 SWIMMING POOL CONCESSION STAND $ 17 , 500 I This represents the gross revenue collected from the concession stand. II 4-415. 00 TENNIS COURT FEES $ 800 This represents revenues from the coin operated night lights at the City Park tennis courts. 11 4-418 . 00 PROSECUTOR FEES $ 6, 000 Additional charge for Hot Check charges. I II 7 4-414 . 01 PARK CONCESSIONS $ 19, 800 This is the gross revenue derived from concession II stands located at all ball parks. 4-443 . 00 FIRE CONTRACTS OUTSIDE THE CITY $ 85, 000 ' This represents the charges for fire protection, which is levied by the City, for those persons, businesses, and the City of Greenland which are located outside the City who wish to have our Fire Department respond to calls. FINES AND PENALTIES I 4-500. 00 PARKING FINES $ 48, 000 This represents fines for overtime parking tickets. II 4-501. 00 COURT FINES $ 290, 000 This represents fines levied for conviction of I violations of state laws and city ordinances. 4-502 . 00 DWI FINES $ 35, 000 I Under the latest DWI Law there was an additional $250.00 added to each fine. $175. 00 of this goes to the State of Arkansas and $75.00 is turned over to the City. MISCELLANEOUS REVENUE 4-708 . 00 INTEREST $ 84 , 500 This represents income from the investing of General Fund cash surpluses and reserves in II Federally Insured Investments with the local banks. 4-705. 00 INTEREST ON CHECKING ACCOUNTS $ 7 , 000 This is the revenue received from our checking accounts which have a minimum balance of $2 , 500. 00. 4-999 .00 MISCELLANEOUS REVENUE $ 12 , 000 I This represents other revenue which does not fall into any of the other revenue categories. 4-611. 01 TRANSFER EXCESS HMR/CEC FUNDS $ 345, 000 I This is the amount of HMR Taxes transferred to the CEC Bond Fund above the requirements. 1 I 1 8 II CITY OF FAYETTEVILLE, ARKANSAS II EXPENDITURE SUMMARY 1989 GENERAL FUND I MATERIALS CONTRACT PERSONNEL 3 CAPITAL TRANSFERS TOTAL SUPPLIES SERVICES MAINT. OUTLAY EXPENSES IGENERAL ADMINISTRATION CITY MANAGER DIVISION City Manager $ 131,284 $ 3,150 $ 84,404 $ 1,300 $ 0 $ 0 $ 220,138 IISUBTOTAL 131,284 3,150 84,404 1,300 0 0 220,138 II ECONOMIC DEVELOPMENT DIVISION Economic Development 70,087 14,000 73,200 3,652 0 25,375 186,314 IISUBTOTAL 70,087 14,000 73,200 3,652 0 25,375 186,314 CITY ATTORNEY DIVISION City Attorney 84,531 1,850 56,150 200 0 0 142,731 II SUBTOTAL 84,531 1,850 56,150 200 0 0 142,731 I CITY PROSECUTOR DIVISION Municipal Court Cases 70,159 6,352 13,915 1,277 0 0 91,703 Circuit Court Cases 9,993 0 240 0 0 0 10,233 IISUBTOTAL 80,152 6,352 14,155 1,277 0 0 101,936 MUNICIPAL JUDGE DIVISION IIMunicipal Judge 41,618 100 4,581 0 0 1,450 47,749 SUBTOTAL 41,618 100 4,581 0 0 1,450 47,749 IICOMMUNICATIONS DIVISION Central Dispatch 195,710 5,457 30,198 8,322 0 34,986 274,673 IISUBTOTAL 195,710 5,457 30,198 8,322 0 34,986 274,673 IITOTAL GENERAL ADMINISTRATION 603,382 30,909 262,688 14,751 0 61,811 973,541 IIADMINISTRATIVE SERVICES II DIRECTOR DIVISION Assistant City Manager 96,803 1,900 9,326 750 0 0 108,779 IISUBTOTAL 96,803 1,900 9,326 750 0 0 108,779 FINANCE DIVISION Accounting and Audit 180,394 10,581 34,860 665 0 0 226,500 I Payroll 21,529 2,305 250 100 0 0 24,184 Budget 3 Research 90,171 7,388 4,405 100 0 0 102,064 II CITY OF FAYETTEVILLE, ARKANSAS EXPENDITURE SUMMARY II1989 GENERAL FUND MATERIALS CONTRACT CAPITAL TOTAL PERSONNEL & SUPPLIES SERVICES MAINT. TRANSFERS OUTLAY EXPENSES II Internal Auditing 27,967 700 1,700 0 0 0 30,367 Utility Billing 50,124 890 650 53 0 2,900 54,617 11 Revenue Collection 82,667 4,700 40,165 1,160 0 28,200 156,892 SUBTOTAL 452,852 26,564 82,030 2,078 0 31,100 594,62411 CITY CLERK DIVISION Recording and Custodian of Records 55,765 11,009 40,064 5,789 0 6,000 118,627 11 SUBTOTAL 55,765 11,009 40,064 5,789 0 6,000 118,6271, PERSONNEL DIVISION II Administration 222,841 1,796 2,566 200 0 0 227,403 Employes Development 13,779 591 51,760 0 0 0 66,130' Recruit. and Sel. 35,480 1,175 12,795 0 0 0 49,450 SUBTOTAL 272,100 3,562 67,121 200 0 0 342,983' PURCHASING DIVISION Procurement 26,355 5,567 4,742 200 0 0 36,864 Support Operation 53,563 2,122 2,486 100 0 2,900 61,17111 SUBTOTAL 79,918 7,689 7,228 300 0 2,900 98,035 DATA PROCESSING DIVISION II Application Support 65,246 1,600 11,750 0 0 0 78,596 Operations 35,279 17,311 148,859 51,947 0 31,570 284,96611 SUBTOTAL 100,525 18,911 160,609 51,947 0 31,570 363,562 MUNICIPAL COURT DIVISION Criminal Case 47,921 7,291 3,554 197 0 13,500 72,463 11 Probation & Fine Collection 19,249 1,005 10,000 0 0 0 30,254 Small Claims & Civil Case 63,069 2,594 1,060 294 0 623 67,64011 SUBTOTAL 130,239 10,890 14,614 491 0 14,123 170,357 MISCELLANEOUS DIVISION I Miscellaneous 0 0 333,492 5,000 796,013 2,361 1,136,866 SUBTOTAL 0 0 333,492 5,000 796,013 2,361 1,136,86611 BUILDING MAINTENANCE DIVISION General Maintenance 50,883 6,339 22,021 20,895 0 0 100,13 Janitorial 28,797 5,535 47,822 100 0 1,400 83,6 SUBTOTAL 79,680 11,874 69,843 20,995 0 1,400 183,79211 1t0II II CITY OF FAYETTEVILLE, ARKANSAS IIEXPENDITURE SUMMARY 1989 GENERAL FUND I MATERIALS CONTRACT PERSONNEL b CAPITAL TRANSFERS TOTAL SUPPLIES SERVICES MAINT. OUTLAY EXPENSES II ANIMAL CONTROL DIVISION Patrol/Emergency Response 53,534 1,098 14,175 4,695 0 0 73,502 Animal Shelter 25,950 5,047 6,180 1,356 0 0 38,533 II SUBTOTAL 79,484 6,145 20,355 6,051 0 0 112,035 TOTAL ADMINISTRATIVE SERVICES IIDEPARTMENT 1,347,366 98,544 804,682 93,601 796,013 89,454 3,229,660 II POLICE POLICE DIVISION I Support Services 292,980 25,600 73,119 7,639 0 15,183 414,521 Crime Prevention/Training 52,570 3,296 2,561 213 0 0 58,640 Jail 71,780 9,942 50,135 517 0 0 132,374 Drug Enforcement 110,364 13,047 37,525 2,718 0 16,339 179,993 II Patrol/Warrant Service 1,160,475 30,946 247,325 43,793 0 21,191 1,503,730 Investigation Service 223,083 5,971 22,760 3,342 0 5,214 260,370 IISUBTOTAL 1,911,252 88,802 433,425 58,222 0 57,927 2,549,628 IITOTAL POLICE DEPARTMENT 1,911,252 88,802 433,425 58,222 0 57,927 2,549,628 FIRE IFIRE DIVISION Prevention 65,360 5,997 2,050 1,350 0 0 74,757 II Operations Training 1,360,325 13,645 106,341 6,687 35,150 0 83,030 1,598,491 30,809 1,100 200 0 1,800 40,596 Hazardous Materials 7,325 1,590 53,880 250 0 0 63,045 ' Hydrant Charges 0 0 15,000 0 0 0 15,000 SUBTOTAL 1,463,819 22,332 183,958 36,950 0 84,830 1,791,889 IITOTAL FIRE DEPARTMENT 1,463,819 22,332 183,958 36,950 0 84,830 1,791,889 II PUBLIC WORKS II PARKS DIVISION Administration 59,770 4,161 8,047 446 0 0 72,424 Swimming Pool 45,450 21,377 9,233 3,970 0 0 80,030 IIAthletics 34,107 175 235 0 0 0 34,517 Transfers 0 0 94,992 15,300 0 0 110,292 II 11 II CITY OF FAYETTEVILLE, ARKANSAS EXPENDITURE SUMMARY II 1989 GENERAL FUND MATERIALS CONTRACT CAPITAL TOTAL il PERSONNEL & SUPPLIES SERVICES MAINT. TRANSFERS OUTLAY EXPENSES Library 0 0 214,918 0 0 0 214,918 Lake Maintenance 400 1,705 44,623 4,450 0 0 51,178 Park Maintenance 145,134 8,254 76,939 26,667 0 5,099 262,093 Ballfield Maintenance 25,101 16,702 30,906 18,500 0 0 91,209 SUBTOTAL 309,962 52,374 479,893 69,333 0 5,099 916,66111 TRAFFIC DIVISION Admin. 8 Enforcement 25,864 1,061 26,219 517 0 0 53,661 11 Engineering 8 Planning 37,491 700 6,689 688 0 0 45,568 Control 8 Maintenance 47,738 29,579 57,149 14,495 0 38,010 186,971 SUBTOTAL 111,093 31,340 90,057 15,700 0 38,010 286,200' TOTAL PUBLIC WORKS DEPARTMENT 421,055 83,714 569,950 85,033 0 43,109 1,202,86111 TOTAL GENERAL FUND $ 5,746,874 $ 324,301 $ 2,254,703 $ 288,557 $ 796,013 $ 337,131 $ 9,747,579 II II II II II 1 II II II 12II CITY OF FAYETTEVILLE, ARKANSAS ' STREET FUND PROJECTED FUND BALANCE 1989; 1988 DECEMBER 31, 1987 FUND BALANCE 1, 555,783 ' PLUS:ESTIMATED REVENUE 1988 1,415,847 TOTAL ESTIMATED RESOURCES 1988 2,971, 630 LESS:ESTIMATED EXPENDITURES (1,920,405) IESTIMATED UNRESERVED BAL DECEMBER 31, 1988 1, 051, 225 PLUS:PROJECTED REVENUE 1989 1, 364,894 ' TOTAL PROJECTED RESOURCES 1989 2 ,416, 119 LESS:PROJECTED EXPENDITURES 1989 (2, 169,896) IPROJECTED BALANCE DECEMBER 31, 1989 $ 246,223 1 FUND 210 STREET FUND II DIVISION 910 REVENUE DETAIL ACTIVITY - 4 ACTUAL BUDGETED REVISED BUDGETED II PROPERTY TAX 1987 1988 1988 1989 4-100.00 PROPERTY TAXES S 236,671 $ 236,114 $ 235,500 $ 245,594 I 4-100.01 DELINQUENT TAXES 14,428 9,500 10,500 9,500 TOTAL PROPERTY TAX 251,099 245,614 246,000 255,094 I INTERGOVERNMENTAL REVENUES 4-306.00 STATE TURNBACK 1,189,395 1,128,600 1,043,100 1,061,400 I 4-307.00 WORKERS COMP TURNBACK 10,833 10,832 9,747 0 TOTAL INTERGOVERNMENTAL REVENUES 1,200,228 1,139,432 1,052,847 1,061,400 I CHARGES FOR SERVICES 4-420.00 PAYMENTS BY PROPERTY OWNERS 5,425 0 0 0 II TOTAL CHARGES FOR SERVICES 5,425 0 0 0 II TRANSFERS 4-617.00 TRANSFER SALES TAX FROM GENERAL 150,000 0 0 0 II TOTAL TRANSFERS 150,000 0 0 0 MISCELLANEOUS II 4-705.00 INTEREST - CHECKING ACCOUNT 2,817 2,500 2,000 2,500 II 4-705.01 INTEREST - SAVINGS 61 0 0 0 4-708.00 INTEREST - INVESTMENTS 103,184 45,500 95,000 45,500 4-713.00 DISCOUNT/PREMIUM T-BILLS (4,237) 0 0 0 I4-881.02 GAIN/LOSS ON SALE OF EQUIPMENT 11,522 300 10,300 300 4-999.00 MISCELLANEOUS 1,461 100 9,700 100 TOTAL MISCELLANEOUS REVENUE 114,808 48,400 117,000 48,400 I GRAND TOTAL S 1,721,560 $ 1,433,446 $ 1,415,847 S 1,364,894 II ' CITY OF FAYETTEVILLE, ARKANSAS STREET FUND REVENUES EXPLANATION OF ACCOUNTS 4-100.00 PROPERTY TAX $ 245, 594 This reflects an amount equal to 80% of the County ' Road millage. 4-306. 00 STATE TURNBACK $1, 061,400 This is based on the 1980 Census of 36, 600 and receiving $29. 00 per capita. 4-708. 00 INTEREST - INVESTMENTS $ 45, 500 ' This is based on $700, 000 invested at 6.5%. 1 II CITY OF FAYETTEVILLE, ARKANSAS EXPENDITURE SUMMARY II1989 STREET FUND MATERIALS CONTRACT CAPITAL TOTAL II PERSONNEL 3 SUPPLIES SERVICES MAINTENANCE OUTLAY EXPENSES PUBLIC WORKS DIRECTOR $ 59,163 $ 1,500 $ 12,050 $ 1,115 $ 0 $ 73,828 I TOTAL PUBLIC WORKS DIRECTOR 59,163 1,500 12,050 1,115 0 73,828 STREET MAINTENANCE DIVISION II STREET ADMINISTRATION 62,061 3,940 260,692 7,130 0 333,823 MAINT OF RIGHT OF WAY 121,521 6,590 59,317 900 0 188,328 II STREET MAINTENANCE 357,309 80,000 385,891 0 5,000 828,200 DRAINAGE MAINTNENACE 115,898 16,395 95,324 0 0 227,617 TOTAL STREET MAINT. 656,789 106,925 801,224 8,030 5,000 1,577,968 II STREET CONSTRUCTION DIVISION STREET CONSTRUCTION 0 0 499,600 0 18,500 518,100 II SIDEWALK CONSTRUCTION 0 0 0 0 0 0 DRAINAGE CONST. 0 0 0 0 0 0 II TOTAL CONSTRUCTION 0 0 499,600 0 18,500 518,100 TOTAL STREET FUND $ 715,952 $ 108,425 $ 1,312,874 $ 9,145 $ 23,500 $ 2,169,896 II II II II II II II II 1Fi CITY OF FAYETTEVILLE, ARKANSAS ' ADVERTISING AND PROMOTION FUND PROJECTED FUND BALANCE DECEMBER 31, 1987 - UNRESERVED FUND BALANCE $ 67 , 568 REVENUES 1988 - ESTIMATED 629, 600 ' EXPENDITURES1988 - ESTIMATED (632 , 534) - DECEMBER 31, 1988 UNRESERVED FUND BALANCE 64 , 634 REVENUES & TRANSFERS 1989 - PROJECTED 482 , 726 ' EXPENDITURES 1989 - PROJECTED (643 , 140) DECEMBER 31, 1989 - UNRESERVED FUND BALANCE $ (95, 780) 1r I I FUND - 212 CITY OF FAYETTEVILLE, ARKANSAS DIVISION - 912 CITY ADVERTISING & PROMOTION FUND I ACTIVITY 4,5 ACTUAL BUDGETED ESTIMATED BUDGETED REVENUES 1987 1988 1988 1989 I 4-101.00 TRANSFERS-HMR $ 448,457 $ 459,000 S 462,000 $ 475,626 4-101.01 PRIOR YEARS HMR TAXES 3,930 2,000 6,300 2,000 I 4-614.00 SUBSIDY TRANSFER 145,000 150,000 150,000 0 4-705.00 INTEREST CHECKING 1,756 1,500 2,000 1,600 4-708.00 INTEREST INVESTMENTS 2,500 500 9,300 3,500 I TOTAL REVENUES 601,643 613,000 629,600 482,726 EXPENDITURES I 5-301.00 PUBLIC NOTIFICATION 59,443 100,000 100,000 100,000 I 5-303.00 PUBLICATIONS AND DUES 0 100 100 109 5-307.00 AUDIT EXPENSE 41 650 400 650 5-322.00 ADMINISTRATION EXPENSE 12,000 24,000 24,000 18,000 I 5-333.00 COLLECTION EXPENSE 17,497 18,440 18,732 19,105 5-342.00 PROMOTIONAL ACTIVITIES 6,089 0 0 0 5-342.01 SPECIAL PROJECTS 9,612 21,000 21,000 21,000 5-511.00 TRANSFER TO BOND TRUSTEE 437,419 461,000 468,300 477,626 I 5-900.00 MISCELLANEOUS 0 0 0 6,650 TOTAL EXPENDITURES 542,101 625,190 632,532 643,140 I EXCESS OR (DEFICIT) $ 59,542 $ (12,190) S (2,932) $ (160,414) I I I I I I 18 CITY OF FAYETTEVILLE, ARKANSAS OFF STREET PARKING FUND PROJECTED FUND BALANCE ' DECEMBER 31, 1987 - FUND BALANCE $ 219, 536 REVENUES 1988 - ESTIMATED 187, 631 EXPENDITURES 1988 - ESTIMATED (113, 155) ' DECEMBER 31, 1988 - FUND BALANCE 294 , 012 ' REVENUES 1989 - PROJECTED 176, 086 EXPENDITURES 1989 - PROJECTED (181, 695) DECEMBER 31, 1989 - FUND BALANCE $ 288, 403 I i i 1 i II FUND - 213 CITY OF FAYETTEVILLE, ARKANSAS ' DIVISION - 913 OFF STREET PARKING FUND ACTIVITY 4,5 ACTUAL BUDGETED ESTIMATED BUDGETED IIREVENUE 1987 1988 1988 1988 4-423.00 PARKING CARDS ASSOCIATION $ 10,669 S 11,000 S 11,670 S 11,000 II 4-423.01 PARKING CARDS LOT 5 MCILROY 11,745 12,700 11,960 11,960 4-423.02 PARKING CARDS CITY 7,093 7,000 7,800 7,800 4-705.00 INTEREST INVESTMENTS 11,006 4,185 15,500 10,000 4-708.00 INTEREST CHECKING ACCOUNT 796 550 587 550 II 4-426.00 RENT LOT 1 LEWIS BROTHERS 11,416 8,300 10,469 10,000 4-426.01 RENT LOT 2 SOUTHSIDE 3,175 3,100 4,400 4,400 4-426.02 RENT LOT 3 EAST OFF EAST STREET 4,052 3,940 3,940 3,940 I 4-426.03 RENT LOT 4 COURTHOUSE 3,323 3,310 2,854 2,850 4-426.04 RENT LOT 7 FIRST FEDERAL 8,237 8,172 7,806 7,806 4-426.05 RENT LOT 12 MILHOLLAND 3,156 700 1,000 1,000 II 4-426.06 RENT LOT 13 SOUTHWESTERN BELL 5,372 5,230 4,784 4,780 4-427.00 RENT PARKING DECK 111,540 110,000 104,861 100,000 TOTAL REVENUES 191,580 178,187 187,631 176,086 I EXPENDITURES OPERATING I 5-307.00 AUDIT EXPENSE 602 700 61 700 I 5-310.00 UTILITIES 10,471 13,081 8,880 10,000 5-311.01 INSURANCE - SELF 0 0 0 0 5-900.00 MISCELLANEOUS 23 100 50 100 5-611.00 DOWNTOWN PARKING DISTRICT 24,342 26,400 26,400 26,400 II 5-343.00 DECK OPERATING EXPENSE 33,300 35,595 33,364 35,595 TOTAL OPERATING 68,738 75,876 68,755 72,795 II MAINTENANCE 5-411.00 PARKING DECK MAINTENANCE 576 54,260 500 * 65,000 1 TOTAL MAINTENANCE 576 54,260 500 65,000 IITRANSFERS 5-600.00 TRANSFER TO OTHER FUNDS 40,525 43,900 43,900 43,900 I TOTAL TRANSFERS 40,525 43,900 43,900 43,900 TOTAL EXPENDITURES 109,839 174,036 113,155 181,695 1 TOTAL EXCESS REVENUES OVER EXPENDITURES S 81,741 $ 4,151 S 74,476 $ (5,609) II * $64,000 TO COVER WORK TO STOP DETERIORATION OF PARKING DECK I CITY OF FAYETTEVILLE, ARKANSAS ' SEWER SALES TAX BOND FUND PROJECTED FUND BALANCE DECEMBER 31, 1987 - FUND BALANCE $ 8, 140,451 REVENUES 1988 - ESTIMATED 5,094,457 ' EXPENDITURES 1988 - ESTIMATED (2 ,949,831) DECEMBER 31, 1988 - FUND BALANCE 10, 285,077 ' REVENUES 1989 - PROJECTED 823,400 EXPENDITURES 1989 - PROJECTED (2,948, 184) ' DECEMBER 31, 1989 - FUND BALANCE $ 8, 160,293 i 1 II FUND - 344 CITY OF FAYETTEVILLE, ARKANSAS I DIVISION - 944 SEWER SALES TAX BOND FUND ACTIVITY 4,5 II ACTUAL BUDGETED ESTIMATED BUDGETED REVENUE 1987 1988 1988 1989 4-104.00 SALES TAX SEWER BONDS $ 4,173,444 $ 4,185,575 $ 4,302,259 $ 0 11 4-706.00 INTEREST - "A" DEBT SERVICE 164,065 164,000 221,000 240,000 4-706.01 INTEREST - "B" DEBT SERVICE 122,826 123;000 164,698 175,000 II4-706.02 INTEREST REVENUE FUND 51,199 50,000 58,000 62,000 4-706.03 INTEREST - "A" BOND FUND 0 0 34,000 34,000 4-706.04 INTEREST - "B" BOND FUND 0 0 11,000 11,000 II4-706.05 INTEREST REDEMPTION FUND 163,392 165,000 301,000 301,000 4-705.00 INTEREST CHECKING ACCOUNT 2,293 1,500 2,500 400 TOTAL REVENUES 4,677,219 4,689,075 5,094,457 823,400 EXPENDITURES 344-690- SERIES "A" BONDS 5-307.00 AUDIT EXPENSE 421 450 1,687 1,700 II5-320.00 T-BILL HANDLING FEES 0 100 0 0 5-502.00 PAYING AGENT FEES 465 700 2,284 1,500 5-501.00 INTEREST EXPENSE 640,093 579,142 579,142 509,144 II 5-500.00 PRINCIPAL PAYMENT 1,060,000 1,120,000 1,120,000 1,190,000 TOTAL SERIES "A" 1,700,979 1,700,392 1,703,113 1,702,344 EXPENDITURES 344-200- II SERIES "B" BONDS II 5-307.00 AUDIT EXPENSE 421 450 1,687 1,700 5-320.00 T-BILL HANDLING FEES 0 100 0 0 II5-502.00 PAYING AGENT FEES 87 200 3,091 900 5-501.00 INTEREST EXPENSE 867,565 846,940 846,940 823,240 5-500.00 PRINCIPAL PAYMENT 375,000 395,000 395,000 420,000 TOTAL SERIES "B" 1,243,073 1,242,690 1,246,718 1,245,840 II 2,944,052 2,943,082 2,949,831 2,948,184 II $ 1,733,167 $ 1,745,993 $ 2,144,626 $ (2,124,784) I II II 22 ARTS CENTER BOND FUND ' PROJECTED FUND BALANCE FOR YEARS ENDING DECEMBER 31, 1989 ; 1988 ' DECEMBER 31, 1987 - FUND BALANCE $ 583 , 335 REVENUES 1988 - ESTIMATED 319, 252 EXPENDITURES 1988 - ESTIMATED (286, 368) ' DECEMBER 31, 1988 - FUND BALANCE 616, 219 ' REVENUES 1989 - PROJECTED 327, 590 EXPENDITURES 1989 - PROJECTED (295, 340) DECEMBER 31, 1989 - FUND BALANCE $ 648,469 I I 1 I I 7 Y II II FUND - 317 CITY OF FAYETTEVILLE, ARKANSAS DIVISION - 917 ARTS CENTER BOND FUND IIACTIVITY 4,5 ACTUAL BUDGETED ESTIMATED BUDGETEDII REVENUE 1987 1988 1988 1989 601.01 TRANSFER FROM OTHER FUNDS $ 882,481 $ 285,802 $ 653,000 $ 679,120 II610.00 TRANSFER TO OTHER FUNDS (279,792) 0 0 0 611.00 TRANSFER EXCESS FUNDS (234,016) 0 (367,198) (384,980) 707.00 INTEREST - DEBT SERVICE 20,574 25,000 25,000 25,000 I 707.01 INTEREST - REVENUE 6,407 4,600 8,000 8,000 700.06 INTEREST - BOND FUND 412 400 450 450 TOTAL REVENUE 396,066 315,802 319,252 327,590 I EXPENDITURES 307.00 AUDIT EXPENSE 0 900 365 900 II 500.00 PRINCIPAL PAYMENT 30,000 35,000 35,000 45,000 501.00 INTEREST EXPENSE 232,944 249,803 249,803 248,140 II502.00 PAYING AGENT FEES 1,206 1,000 1,200 1,300 TOTAL ARTS CENTER BOND 660,216 286,703 286,368 295,340 I EXCESS REVENUES OVER EXPEND. (DEFICIT) $ (264,150) $ 29,099 $ 32,884 $ 32,250 II II I II II II II r II2 I1 CITY OF FAYETTEVILLE, ARKANSAS SALES TAX BOND FUND PROJECTED FUND BALANCE JANUARY 1, 1989 FUND BALANCE $ 0 REVENUES 1988 - ESTIMATED 35, 615, 000 ' EXPENDITURES 1988 - ESTIMATED (34 , 742 , 200) DECEMBER 31, 1989 - PROJECTED FUND BALANCE $ 872 , 800 1 I 1 I I 25 I CITY OF FAYETTEVILLE, ARKANSAS I SALES TAX BOND FUND 1989 BUDGET ACTUAL BUDGETED REVISED BUDGETED REVENUE 1987 1988 1988 1989 ***.** SALES TAX REVENUE $ 0 $ 0 $ 0 S 4,380,000 ***.** INTEREST 0 0 0 230,000 ***.** PRECEEDS FROM BOND SALES 0 0 0 31,000,000 I ***.** INTEREST - CHECKING 0 0 0 5,000 TOTAL REVENUE 0 0 0 35,615,000 I EXPENDITURES ***.** INTEREST EXPENSE 0 0 0 1,085,000 I ***.** BOND ISSUANCE EXPENSE 0 0 0 620,000 TOTAL EXPENDITURES 0 0 0 1,705,000 I TRANSFERS ***.** TRANSFER TO DEBT SERVICE 0 0 0 3,100,000 1 ***.** TRANSFER TO CONSTRUCTION 0 0 0 27,280,000 *** ** TRANSFER TO SALES TAX CONSTRUCTION 0 0 0 2,657,200 . 0 0 0 33,037,200 I EXCESS REVENUES OVER EXPENDITURES S 0 $ 0 $ 0 S 872,800 I _ = I I I I I ARTS CENTER PROJECT FUND U PROJECTED FUND BALANCE FOR YEARS ENDING DECEMBER 31, 1989; 1988 IDECEMBER 31, 1987 - FUND BALANCE $ 3 , 244, 809 REVENUES 1988 - ESTIMATED 172 , 000 EXPENDITURES 1988 - ESTIMATED (450, 656) IDECEMBER 31, 1988 - FUND BALANCE 2 , 966, 153 I REVENUES 1989 - PROJECTED 172 , 000 EXPENDITURES 1989 - PROJECTED (2 , 374 , 750) DECEMBER 31, 1989 - FUND BALANCE $ 763 , 403 NOTE: THIS IS THE CITY'S PORTION OF THE PROPOSED ARTS I CENTER BUDGET. THE FULL BUDGET DETAIL IS ON THE FOLLOWING PAGES. I I I I I I I 1 I I 27 I I FUND - 416 CITY OF FAYETTEVILLE, ARKANSAS DIVISION - 916 ARTS CENTER PROJECT FUND I ACTIVITY 4,5 1989 BUDGET ACTUAL BUDGETED REVISED BUDGETED I REVENUE 1987 1988 1988 1989 705.00 INTEREST - CHECKING $ 0 0 $ 2,000 $ 2,000 I 708.00 INTEREST - INVESTMENTS 0 0 170,000 170,000 TOTAL REVENUE 0 0 172,000 172,000 I EXPENDITURES 307.00 AUDIT EXPENSE 0 0 456 1,500 I 314.00 PROFESSIONAL SERVICES 0 0 50,000 122,000 320.00 T-BILL HANDLING FEES 0 0 200 500 506.00 BOND ISSUANCE COST 104,500 0 0 0 I 804.00 BUILDING COST 0 0 0 1,924,250 805.00 LAND ACQUISITION 0 0 400,000 276,500 900.00 MISCELLANEOUS EXPENSE 0 0 0 50,000 I TOTAL ARTS CENTER PROJECT 104,500 0 450,656 2,374,750 EXCESS REVENUES OVER EXPENDITURES $ (104,500) $ 0 $ (278,656) $ (2,202,750) I I I I I I I 28 1 a �' ARTS CENTER COUNCIL �y ,' ,,� 1 ti:- „, �'�Uu... /��'q OfV COS _ P.O. Box 4223 • Fayetteville, Arkansas 72702-4223 I (501) 443-9216 I IWALTON ARTS CENTER 1989 CONSTRUCTION BUDGET ESTIMATES 1 ARCHITECTURAL SERVICES I CONSTRUCTION DOCUMENTS 10, 000 ARCHITECTURAL FEES 234 , 000 II SITE LAND ACQUISITION 553 , 000 DEMOLITION 65, 000 I PARKING (ON SITE) 16, 500 SITE PREPARATION 29 , 500 ICONSTRUCTION COSTS 3 , 737 , 500 I CONTINGENCY (i.e. EQUIPMENT DEPOSITS) 100, 000 S4 , 745, 500 111 ' Ai5La -eZe!,/,L__ J.A. Gilbreath, Treasurer I Arts Center Council Board I10-5-88 JAG/RWM:pw I I I I nn + "�FnrEnFy�l,,, N nl o ARTS CENTER COUNCIL , y *tea ti `•r ate' 'A, c0 Lf \t Ll PPj ��,i2ON i P.O. Box 4223 • Fayetteville, Arkansas 72702-4223 (501) 443-9216 I I PROPOSED BUDGET, 1989 II REVENUES All sources $209 , 500 1 EXPENDITURES I Program/Services $ 33 , 100 I Personnel 93 , 400 Administrative 28, 500 Professional 24 , 500 I Development 22 , 000 Contingency 8 , 000 TOTAL $209, 500 I 10-12-88 I JAG/RWM:pw ti- '� / !i rr ' 1 I I I I I I oU 1 I I CITY OF FAYETTEVILLE, ARKANSAS I REPLACEMENT FUND PROJECTED FUND BALANCE IDECEMBER 31, 1987 - FUND BALANCE $ 1, 204 , 279 REVENUES 1988 - ESTIMATED 83 , 250 EXPENDITURES1988 - ESTIMATED (313) I - DECEMBER 31, 1988 FUND BALANCE 1, 287 , 216 I REVENUES 1989 - PROJECTED 82 , 400 EXPENDITURES 1989 - PROJECTED (850) I DECEMBER 31, 1989 - FUND BALANCE $ 1, 368 , 766 I I I I I I I I I I I I 31 II FUND - 427 CITY OF FAYETTEVILLE, ARKANSAS IIDIVISION - 927 REPLACEMENT FUND ACTIVITY 4,5 II ACTUAL BUDGETED REVISED BUDGETED REVENUE 1987 1988 1987 1989 II 4-708.00 INTEREST $ 68,627 $ 50,000 $ 82,000 $ 82,000 4-705.00 INTEREST - CHECKING ACCOUNTS 298 250 1,250 400 TOTAL REVENUE 68,925 50,250 83,250 82,400 I EXPENDITURES II 5-307.00 AUDIT EXPENSE 42 100 213 500 5-900.00 MISCELLANEOUS 0 0 0 0 II5-320.00 T-BILL HANDLING FEES 220 350 100 350 TOTAL EXPENDITURES 262 450 313 850 EXCESS REVENUES OVER EXPENDITURES 68,663 49,800 82,937 81,550 II TRANSFERS I 4-602.01 TRANSFER FROM GENERAL FUND 107,993 112,313 112,313 112,313 EXCESS REV. OVER EXPEND. PLUS TRANSFERS $ 176,656 $ 162,113 $ 195,250 $ 193,863 I II I II I II II II II 3� I I CITY OF FAYETTEVILLE, ARKANSAS I CAPITAL IMPROVEMENT CONSTRUCTION FUND PROJECTED FUND BALANCE IJANUARY 1, 1989 FUND BALANCE $ 0 REVENUES 1988 - ESTIMATED 27, 880, 000 I -EXPENDITURES 1988 - ESTIMATED (7, 551, 567) DECEMBER 31, 1989 PROJECTED FUND BALANCE $ 20, 328 , 433 I I 1 I I II I I I I I I I 33 I FUND - 447 CITY OF FAYETTEVILLE, ARKANSAS I DIVISION - 947 CAPITAL IMPROVEMENTS CONSTRUCTION FUND ACTIVITY 4,5 1989 BUDGET I ACTUAL BUDGETED REVISED BUDGETED REVENUE 1987 1988 1987 1989 I 4-605.05 TRANS. FROM BOND FUND S 0 $ 0 S 0 $ 27,280,000 4-705.00 INTEREST - CHECKING ACCOUNTS 0 0 0 600,000 TOTAL REVENUE 0 0 0 27,880,000 EXPENDITURES I 5-805.00 LAND ACQUISITION 0 0 0 18,309 5-806.00 MISC. PARK IMPROVEMENTS 0 0 0 15,700 I 5-806.01 YOUTH CENTER POOL RENOVATION 0 0 0 200,000 5-807.00 RECYCLING DISPOSAL PROGRAM 0 0 0 1,500,000 5-808.00 WATER LINE CONST. (36 INCH) 0 0 0 3,875,000 5-809.00 STREET CONSTRUCTION 0 0 0 923,764 II5-812.00 SCHOOL CONSTRUCTION 0 0 0 500,000 TOTAL EXPENSES 0 0 0 7,032,773 II TRANSFERS 5-612.00 TRANSFER TO AIRPORT 0 0 0 468,794 I 5-615.01 TRANSFER TO ANIMAL SHELTER CONST 0 50,000 TOTAL TRANSFERS 0 0 0 518,794 I EXCESS REV. OVER EXPEND. PLUS TRANSFERS $ 0 S 0 $ 0 $ 21,366,021 I I I I I I I 34 I I ICAPITAL IMPROVEMENT CONSTRUCTION FUND 1989 BUDGET IEXPLANATION OF ACCOUNTS I447-947-5-805. 00 LAND ACQUISITION Purchase Gulley Park $ 18 , 309 II 447-947-5-806. 00 MISC. PARK IMPROVEMENTS IParks Maint. Equip. & Imp. 3 , 700 Lake Fay. Soft. Fencing 12 , 000 I $ 15 , 700 447-947-5-806. 01 YOUTH CENTER POOL RENOVATION I Youth Center Pool Renovation $ 200, 000 447-947-5-807. 00 SANATION FUND PROJECTS I Recycling Disposal Program $ 1, 500, 000 447-947-5-808 . 00 WATER LINE CONST. (36 INCH)I Water Improvement Parallel 36 Inch Line $ 3 , 875 , 000 I 447-947-5-809. 00 STREET CONSTRUCTION IMPROVEMENT & RECONSTRUCTION Joyce Street - Old Missouri I to Hwy. 265 $ 65 , 000 Stubblefield - Old Missouri to Harold Street 40, 500 Asphalt Overlay - Area 1 4 , 720 I Asphalt Overlay - Area 2 56, 490 Asphalt Overlay - Area 5 13 , 182 Asphalt Overaly - Area 10 55, 608 I Chip Seal Program 150, 000 Armstrong Ave. - Existing to City Limits 155 , 400 I Ash Street - Gregg Ave. to Woolsey Ave. 40 , 000 Emma Ave. - Cato Springs Rd. to Laura Lee 76 , 320 I Laverna Ave. - Cato Springs I 35, I to Lorena Lane 77 , 130 I Various Streets - Spot Repairs as Needed 49, 414 Bridge Rep. & Imp. Poplar 111 St. - Gregg Ave. to Leverett 80, 000 Drainage Imp. Old Missouri - Stubblefield to Mudd Creek 60, 000 , $ 923 , 764 447-947-5-812 . 00 SCHOOL CONSTRUCTION I Fayetteville School District $ 500, 000 I II I I I I I I I I I I I 36 1 CITY OF FAYETTEVILLE, ARKANSAS SEWER PLANT CONSTRUCTION FUND PROJECTED FUND BALANCE ' DECEMBER 31, 1987 - FUND BALANCE $ 9, 113 , 751 REVENUES 1988 - ESTIMATED 3 , 098, 496 EXPENDITURES1988 - ESTIMATED (3 , 100, 485) - DECEMBER 31, 1988 FUND BALANCE 9, 111, 762 ' REVENUES 1989 - PROJECTED 812 , 836 EXPENDITURES 1989 - PROJECTED (185 , 659) DECEMBER 31, 1989 - FUND BALANCE $ 9, 738 , 939 I 1 ' 37 I FUND - 448 CITY OF FAYETTEVILLE, ARKANSAS I DIVISION - 948 SEWER PLANT CONSTRUCTION FUND ACTIVITY 4 I ACTUAL BUDGETED REVISED BUDGETED REVENUE 448-948- 1987 1988 1988 1989 I 4-610.00 TRANSFER FROM OTHER FUNDS S 10,341,091 $ 0 S 0 $ 0 4-705.00 INTEREST CHECKING ACCOUNT 15,867 10,000 7,500 2,000 4-708.00 INTEREST INVESTMENTS 808,542 600,000 600,000 400,000 I 4-708.02 INT-SEWER PLANT ESCROW 721 0 5,700 2,000 4-713.00 T-BILL DISCOUNT (83,910) (82,000) (5,200) (2,500) 4-804.00 EPA CONSTRUCTION GRANTS 5,499,303 3,395,139 2,490,196 411,036 I 4-901.00 UTILITY REBATE 1,849 0 300 300 TOTAL SEWER PLANT CONSTRUCTION FUND $ 6,242,372 S 3,923,139 S 3,098,496 $ 812,836 I = __ I I I I I I I I II IIFUND - 448 CITY OF FAYETTEVILLE, ARKANSAS DIVISION - 710,720 SEWER PLANT CONSTRUCTION FUND ACTIVITY 5 I ACTUAL BUDGETED REVISED BUDGETED ' PHASE I 1987 1988 1988 1989 5-100.00 SALARIES AND WAGES S 37,078 $ 16,930 S 35,000 0 I 5-105.00 SOCIAL SECURITY TAXES 2,604 0 2,429 0 5-107.00 LIFE INSURANCE 93 0 93 0 5-108.00 INSURANCE - HEALTH 755 0 755 0 5-200.00 OFFICE SUPPLIES 123 200 200 0 I 5-210.00 MINOR EQUIPMENT 415 500 0 0 5-301.00 PUBLIC NOTIFICATION 757 0 0 0 5-304.00 TRAVEL AND TRAINING 1,147 1,000 500 0 I 5-305.00 POSTAGE 808 500 150 0 5-307.00 AUDIT EXPENSE 842 1,000 14,681 0 5-310.01 TELEPHONE EXPENSE 4,664 1,800 1,800 0 I 5-314.00 PROFESSIONAL SERVICES 40,258 65,000 65,000 0 5-320.00 T-BILL HANDLING FEES 2,505 1,500 1,500 0 5-330.00 EQUIPMENT CHARGES 0 300 300 0 5-352.00 PROJECT INSPECTION FEES 54,836 29,991 21,042 0 II 5-352.01 PROJECT INSPECT FEES - INEL 14,146 9 9 0 5-352.02 PROJECT INSPECT FEES - INOV (403) 0 7,298 0 5-354.00 O&M MANUAL - R 15,837 0 0 0 ' 5-354.02 O&M MANUAL INNOVATIVE 2,165 0 0 0 5-354.03 0&M MANUAL ALTERNATIVE 69 0 0 0 5-355.00 PROJECT PERFORMANCE 0 38,816 8,504 25,512 I 5-355.01 PROJECT PERFORMANCE - I 0 0 1,163 3,488 5-357.00 BELT PRESS DESIGN 0 3,000 3,000 0 5-364.00 CONSTRUCTION TESTING 6,492 0 0 0 5-366.00 LATE ENGINEERING FEES 150,623 193,500 193,500 0 I 5-403.00 VEHICLE MAINTENANCE 110 50 50 0 5-801.00 FIXED ASSETS 38,006 95,000 72,000 22,500 5-809.00 STREET CONSTRUCTION 14,224 12,000 12,000 0 I 5-810.00 EASEMENTS 250 0 0 0 5-830.01 LAND - I 1,060 0 0 0 5-831.00 CONSTRUCTION PLANT - R 443,681 410,267 430,841 12,426 I 5-831.01 CONSTRUCTION PLANT - INEL 698 (133, 157 157 133,0550 5-831.02 CONSTRUCTION PLANT - INOV 849) 0 0 5-831.03 CONSTRUCTION PLANT - ALT 0 0 2,709 0 II 5-834.00 BELT PRESS CONSTRUCTION 10 28,541 28,541 0 5-900.00 MISCELLANEOUS 23 600 600 0 TOTAL PHASE I 700,027 900,661 1,036,877 63,926 I II II 39 II FUND - 448 CITY OF FAYETTEVILLE, ARKANSAS II DIVISION - 710,720 SEWER PLANT CONSTRUCTION FUND ACTIVITY 5 I PHASE I1 5-352.00 PROJECT INSPECTION FEES 21,095 27,000 20,609 0 II 5-352.01 PROJECT INSPECT FEES - INEL 14,106 0 3,349 0 5-354.00 0&M MANUAL - R 18,487 0 0 0 5-354.01 O&M MANUAL - I 6,755 0 0 0 I 5-355.00 PROJECT PERFORMANCE 0 54,339 9,949 29,849 5-355.01 PROJECT PERFOMANCE - I 0 0 3,635 10,906 5-361.00 CONSTRUCTION EQUIPMENT REHAB. 591,493 0 15,484 0 I 5-831.00 CONSTRUCTION PLANT - R 255,724 393,505 390,634 35,871 5-831.01 CONSTRUCTION PLANT - INEL 177,702 0 42,385 10,000 5-831.02 CONSTRUCTION PLANT - INOV (37,721) 0 20,662 0 II 5-837.00 LAB EQUIPMENT - E 7,290 0 0 0 5-837.01 LAB EQUIPMENT - I 6,646 0 0 0 5-838.00 OLD PLANT EQUIP REHAB 22,768 0 14,521 0 5-839.01 NEW PLANT EQUIPMENT - I 0 5,200 5,200 0 I 5-840.00 PHONE SYSTEM - I 0 2,200 2,200 0 5-841.00 RADIO SYSTEM - I 0 12,658 12,658 0 5-842.00 ROOF REPAIRS - I 47,818 0 0 0 TOTAL PHASE II 1,132,163 494,902 541,286 86,626 I FUND - 448 CITY OF FAYETTEVILLE, ARKANSAS I DIVISION - 730 SEWER PLANT CONSTRUCTION FUND ACTIVITY 5 ACTUAL BUDGETED REVISED BUDGETED I PHASE III 448-730- 1987 1988 1988 1989 5-301.00 PUBLIC NOTIFICATION 0 500 500 0 II 5-330.00 EQUIPMENT CHARGES 14 0 0 0 5-352.00 PROJECT INSPECTION FEES 31,995 25,000 15,597 0 I 5-352.01 PROJECT INSPECT FEES - INEL 0 0 2,529 0 5-352.03 PROJECT INSPECT FEES - ALT 26 0 1,018 0 5-354.00 O&M MANUAL - R 12,833 0 0 0 5-354.01 O&M MANUAL - I 4,392 0 0 0 5-354.03 O&M MANUAL ALTERNATIVE 4,002 0 0 0 5-355.00 PROJECT PERFORMANCE -R 0 45,475 5,881 17,643 5-355.01 PROJECT PERFORMANCE - I 0 0 3,348 1,044II 5-355.03 PROJECT PERFORMANCE 0 0 2,140 6,420 5-359.01 WATER LINE CROSS CONST. MUDD CR. 50,679 0 0 0 5-360.00 SLUDGE SITE CONST A 1,476,079 0 95,128 0 II II 1 II IIFUND - 448 CITY OF FAYETTEVILLE, ARKANSAS DIVISION - 710,720 SEWER PLANT CONSTRUCTION FUND ACTIVITY 5 I 5-362.01 SEWER REHAB ENGINEERING 52,900 10,000 10,000 0 5-363.01 ARCHEOLOGICAL SURVEY 32,367 0 6,829 0 5-364.00 CONSTRUCTION TESTING (164,596) 0 0 0 I 5-810.00 EASEMENTS 25,082 0 , 0 0 5-831.00 CONSTRUCTION PLANT - R 718,029 600,000 411965 0 5-831.01 CONSTRUCTION PLANT - INEL 0 0 46,392 10,000 I 5-831.03 CONSTRUCTION PLANT - ALT (56,204) 0 22,671 0 5-835.00 LINEWORK CONSTRUCTION - E 4,873,759 550,000 536,840 0 5-305.01 LINEWORK CONSTRUCTION - I 70,132 0 50,296 0 5-836.00 SLUDGE SITE CONSTRUCTION (22,651) 500,000 0 0 1 5-836.01 SLUDGE SITE CONSTR - I 804,389 0 0 0 5-844.00 SEWER REHAB CONSTRUCTION - E 84,309 0 0 0 5-845.00 SLUDGE SITE EQUIPMENT - E 68,130 258,280 215,650 0 I 5-845.01 SLUDGE SITE EQUIP - 1 204,390 0 2000 42,630 0 5-846.00 ENG SLUDGE CONST INSP B-R 0 , 0 0 0 5-846.01 ENG SLUDGE CONST INSP B-I 45,987 0 13,587 0 I 5-846.02 ENG SLUDGE CONST INSP B-A 62,398 0 4,321 0 5 847.00 COLLECTION SYSTEM INSPECTION 159,734 34,263 34,263 0 5-847.01 ENGINEERING CONST. INSD. LINE WORK 126 737 737 0 ITOTAL PHASE III 8,538,301 2,044,255 1,522,322 35,107 TOTAL SEWER PLANT CONSTRUCTION S 10,370,491 S 3,439,818 S 3,123,485 $ 163,159 I II I II II I I I 41. CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER REVENUE BOND CONSTRUCTION FUND PROJECTED FUND BALANCE DECEMBER 31, 1988 - FUND BALANCE $ 0 REVENUES 1989 - ESTIMATED (Series A) 9, 988, 000 EXPENDITURES 1989 - ESTIMATED (5, 272 , 600) DECEMBER 31, 1989 - FUND BALANCE $ 4 , 715, 400 ' I 1 I I 1 I 42 1 I IFUND - 451 CITY OF FAYETTEVILLE, ARKANSAS DIVISION - 951 WATER AND SEWER REVENUE BOND CONSTRUCTION FUND ACTIVITY 4,5 1989 BUDGET I ACTUAL BUDGETED REVISED BUDGETED IREVENUE 1987 1988 1987 1989 4-705.00 INTEREST - CHECKING ACCOUNTS $ 0 S 0 $ 0 8,000 I 4-708.00 INTEREST - INVESTMENTS 0 0 0 300,000 4-610.00 TRANSFER FROM OTHER FUNDS 0 0 0 9,680,000 TOTAL REVENUE 0 0 0 9,988,000 1 EXPENDITURES I 5-801.00 FIXED ASSETS 0 0 0 6,300 ,5-808.00 WATER LINE CONSTRUCTION (36 INCH 0 0 0 1125,000 5-809.01 WATER LINE CONSTRUCTION 0 0 0 1,840,000 I 5-809.02 SEWER LINE CONSTRUCTION 0 0 0 2,195,000 5-811.00 WATER METERS 0 0 0 106,300 TOTAL EXPENSES 0 0 0 5,272,600 I EXCESS REVENUES OVER EXPENDITURES $ 0 $ 0 $ 0 $ 4,715,400 I I I I I I I 41 WATER & SEWER REVENUE BOND CONSTRUCTION FUND 1989 BUDGET EXPLANATION OF ACCOUNTS 451-951-5-801. 00 FIXED ASSETS I Two-Way Radios $ 6, 300 451-951-5-808. 00 WATER LINE CONSTRUCTION I Parallel 36 Inch Line $1 , 125 , 000 451-951-5-809. 01 WATER LINE CONSTRUCTION WATER LINE REPLACEMENTS IIStagecoach Drive $ 11, 500 Hilldale Drive 6, 700 Short Street 16, 300 II Rush Drive 7 , 200 Peerson Street 25, 600 Stone Street 17 , 500 Prairie Street 17 , 300 II Parker Street 3 , 750 Hwy. 62 West 121, 250 IILorena Lane 10, 500 Clover Drive 12 , 450 Sang Street 15, 700 Berry Street 7 , 500 II Ora Drive 14 , 000 West Avenue 10, 500 Old Farmington Road 80, 600 , Coleman Avenue 17 , 200 Mt. Comfort Road 43 , 550 Addington Avenue 4 , 300 11 Rose Hill Addition 156, 600 OTHER PROJECTS I Mt. Sequoyah High Pres. Sys. 300, 000 Hwy. 16 East Reinforcements 250 , 000 Hwy. 45 East Reinforcements 275, 000 I Water System Relocations 415 , 000 $1 , 840, 000 451-951-5-809 . 02 SEWER LINE CONSTRUCTION I Sewer System Rehabilitation $ 800 , 000 I Stanberry Project 500, 000 Line Replacements--Davidson 18 , 000 Line Replacements--Willow St. 53 , 350 Line Replacements--Walker Park 148 , 6501 4 I Sewer System Relocations 325, 000 Sewer Flow Monitoring 350 , 000 $2 , 195, 000 ' 451-951-5-811. 00 WATER METERS Water Meters $ 38 , 800 Meter Touch Read System 67 , 500 $ 106, 300 11 1 I r 1 I I I I 1 r I I 45 i CITY OF FAYETTEVILLE, ARKANSAS SALES TAX CONSTRUCTION FUND PROJECTED FUND BALANCE JANUARY 1, 1989 FUND BALANCE $ 0 REVENUES 1988 - ESTIMATED 2 , 729 , 200 EXPENDITURES 1988 - ESTIMATED (2 , 679 , 200) DECEMBER 31, 1989 - PROJECTED FUND BALANCE $ 50, 000 ' I I I I 1 I I 1 I 4 g I I FUND - 470 CITY OF FAYETTEVILLE, ARKANSAS DIVISION - 970 SALES TAX CONSTRUCTION FUND ACTIVITY - 4,5 1989 BUDGET I ACTUAL BUDGETED REVISED BUDGETED IREVENUE 1987 1988 1988 1989 470-970-5-610.00 TRANSFER FROM SALES TAX S 0 $ 0 $ 0 $ 2,657,200 470-970-5-708.00 INTEREST 0 0 0 72,000 II TOTAL REVENUE 0 0 0 2,729,200 IEXPENDITURES 470-970-5-805.00 LAND ACQUISITION 0 0 0 500,000 I 470-970-5-804.00 BUILDING COST 0 0 0 1,805,000 470-970-5-802.00 VEHICLES & EQUIPMENT 0 0 0 374,200 TOTAL EXPENDITURES 0 0 0 2,679,200 I EXCESS REVENUES OVER EXPENDITURES $ 0 S 0 S 0 S 50,000 I I I I I I I I I 47 SALES TAX CONSTRUCTION FUND ' EXPLANATION OF ACCOUNTS 470-970-5-805. 00 LAND ACQUISITION Purchase Portion of I-Park Land $ 500, 0011 470-970-5-804 . 00 BUILDING COST Maintenance Center to House 1 Shop and Public Maintenance at One Location $ 500, 0014 Additional Administrative, Police & Storage Space 700, 00 JI Remodeling of Current Police Facility 75, 0011 Central Dispatch Expansion 30, 00 Public Library Expansion 500, 000 $1, 805 , 0011 470-970-5-802 . 00 VEHICLES AND EQUIPMENT Sanitation Vehicles & Equip. $ 346, 2011 1 I LIS I CITY OF FAYETTEVILLE, ARKANSAS ' AIRPORT FUND PROJECTED FUND BALANCE ' DECEMBER 31, 1987 - FUND BALANCE $ 5, 293 , 988 RESERVED FOR BELOW DESCRIBED * (6, 914 , 090) ' TOTAL UNRESERVED DECEMBER 31, 1987 (1, 620, 102) PLUS: REVENUES 1988 - ESTIMATED 656, 146 ' TOTAL ESTIMATED RESOURCES 1988 (963 , 956) LESS: EXPENDITURES 1988 - ESTIMATED (1, 073 , 584) ' DECEMBER 31, 1988 - FUND BALANCE (2 , 037, 540) RESERVED FOR BELOW DESCRIBED ** (27 , 199) ' UNRESERVED FUND BALANCE - 12-31-88 (2, 064,739) REVENUES 1989 PROJECTED 1, 290, 043 EXPENDITURES 1989 - PROJECTED (1, 208, 104) RESERVED FOR BELOW DESCRIBED *** (638 , 714) DECEMBER 31, 1989 - FUND BALANCE $ (2 , 621, 514) I * 1987 RESERVED FUND BALANCE DETAIL: CONTRIBUTED CAPITAL $ 6, 914 , 090 ** 1988 RESERVED FUND BALANCE DETAIL: ' CONTRIBUTED CAPITAL $ 27, 199 ' ***1989 RESERVED FUND BALANCE DETAIL: CONTRIBUTED CAPITAL $ 588 , 714 DEPRECIATION FUND 50, 000 ' $ 638 , 714 1 1 4" II FUND 556 CITY OF FAYETTEVILLE, ARKANSAS II DIVISION 956 AIRPORT FUND ACTIVITY 4 REVENUE DETAIL ACTUAL BUDGETED ESTIMATED BUDGETED II OPERATING REVENUES 1987 1988 1988 1989 434.00 AIR SHOW $ 23,658 $ 10,000 S 12,500 S 10,000 II 451.00 ATLANTIC SOUTHEAST 27,802 29,092 29,092 30,466 451.01 METRO AIRLINES 75,177 60,314 60,314 63,912 451.02 AIR MIDWEST 57,997 62,336 62,336 59,325 II 451.03 NORTHWEST AIRLINK 32,109 30,149 30,149 31,556 451.04 AERO TECH 2,892 3,500 3,500 3,500 452.00 RENT-A-CAR 80,484 88,318 92,000 101,104 II452.01 LIMOSINE SERVICE 2,533 1,713 1,713 1,768 452.02 AIR TERMINAL PARKING 80,910 82,344 94,000 108,000 453.00 RENT ON T-HANGERS 80,869 83,663 83,663 84,269 454.00 FIXED BASE OPERATOR 25,954 28,473 28,473 29,712 II 455.00 RENTAL FAA 18,066 21,821 21,821 21,821 456.00 AVIATION FUEL 63,088 74,829 67,000 70,000 457.00 GROUND RENT/FREIGHT SERV. 9,285 9,390 4,310 750 II 458.00 RESTAURANT FEES 17,298 17,985 17,985 18,884 999.99 MISCELLANEOUS 9,463 11,177 11,177 12,762 TOTAL OPERATING REVENUES 607,585 615,104 620,033 647,829 ' CONTRIBUTION IN AID OF CONTRUCTION I ***.** WORKERS COMPENSATION TURNBACK 2,026 2,793 2,491 0 ***.** FEDERAL GRANT AIP 3-05-0020-04 4,050 2,700 2,700 0 I ***.** 1985 FEDERAL GRANTS 5,438 0 12,208 0 ***.** 1986 FEDERAL GRANTS 163,719 0 0 0 ***.** 1987 FEDERAL GRANTS 575,262 0 0 0 II ***.** 1988 FEDERAL GRANTS 0 534,312 0 554,555 ***.** STATE GRANTS ON FEDERAL PROJECTS 76,466 0 0 31,409 ***.** STATE GRANTS 72,908 43,371 9,800 2,750 TOTAL CONTRIB. IN AID OF CONSTRUCTION 899,869 583,176 27,199 588,714 II MISCELLANEOUS I 705.00 INTEREST - CHECKING 1,854 1,000 1,200 1,000 708.00 INTEREST - INVESTMENTS 0 0 7,714 2,500 II TOTAL MISCELLANEOUS 1,854 1,000 8,914 3,500 TOTAL REVENUE 1,509,308 1,199,280 656,146 1,240,043 1 TRANSFERS *-***.** TRANSFER FROM AIRPORT 0 0 0 50,000 II TOTAL TRANSFERS 0 0 0 50,000 I TOTAL REVENUE DETAIL S 1,509,308 $ 1,199,280 $ 656,146 $ 1,290,043 J0 I I I CITY OF FAYETTEVILLE, ARKANSAS AIRPORT FUND REVENUES EXPLANATION OF ACCOUNTS I4-451. 00 ATLANTIC SOUTHEAST/RIO AIRLINES Lease of Exclusive Space $ 10, 672 I Non Exclusive Space 4,968 Landing Fees 14,825 $ 30, 465 I4-451. 01 METRO AIRLINES Lease of Exclusive Space $ 28, 343 Non Exclusive Space 6, 540 I Landing Fees 29 , 027 $ 63 ,912 I 4-451. 02 AIR MIDWEST Lease of Exclusive Space $ 19, 575 Non Exclusive Space 6, 540 I Landing Fees 33 , 208 $ 59, 325 4-451. 03 NORTHWEST AIR LINK I Lease of Exclusive Space $ 10, 808 Non Exclusive Space 4,968 Landing Fees 15, 780 I $ 31, 556 4-452 . 00 RENT-A-CAR ICarco, Baker, National & Budget $ 101, 104 4-453 .00 RENT ON HANGARS Aero Tech $ 20, 090 I Continental Ozark 7, 440 Northwest Air 7, 440 T-Hangar "A" 16,920 I T-Hangar "B" 18, 546 Air Midwest 13 , 833 $ 84 , 269 I4-454 . 00 FIXED BASE OPERATOR Lease - Old Terminal Bldg. $ 20, 143 Fuel Farm 6, 155 I 2% Gross Revenue from Fuel Farm 3 , 414 $ 29,712 I 4-457 . 00 GROUND RENT Tyson $ 750 I I I , 1 4-999.99 MISCELLANEOUS Advertising Displays $ 9, 600 Pay Phones 1, 452 Farm Lease 1, 590 Other 120 $ 12 ,762 1 1 FUND 556 CITY OF FAYETTEVILLE, ARKANSAS DIVISION 956 EXPENDITURE SUMMARY 1989 BUDGET ACTUAL BUDGETED REVISED BUDGETED TRANSFERS 1987 1988 1988 1989 614.00 TRANSFER TO REVENUE BOND S 69,817 S 66,866 $ 65,412 $ 68,173 616.00 TRANSFER TO 0 & M FUNDS 868,375 875,285 995,829 1,076,905 617.00 TRANSFER TO REPLACEMENT FUND 12,000 12,157 12,343 13,026 ***.** TRANSFER TO DEPRECIATION FUND 0 0 0 50,000 ' TOTAL TRANSFERS S 950,192 S 954,308 $ 1,073,584 $ 1,208,104 1 I I CITY OF FAYETTEVILLE, ARKANSAS AIRPORT OPERATIONS AND MAINTENANCE FUND IIPROJECTED FUND BALANCE DECEMBER 31, 1987 - FUND BALANCE $ 64 , 689 I REVENUES 1988 - ESTIMATED 998 , 329 EXPENDITURES 1988 - ESTIMATED (1, 067 , 751) DECEMBER 31, 1988 - FUND BALANCE (4 , 733) I REVENUES 1989 - PROJECTED 1, 079, 405 I EXPENDITURES 1989 - PROJECTED (1, 074 , 672) DECEMBER 31, 1989 - FUND BALANCE $ 0 I I I I I I II I I I 54 I I FUND - 555 CITY OF FAYETTEVILLE, ARKANSAS DIVISION - 955 AIRPORT OPERATIONS AND MAINTENANCE FUND ACTIVITY 6 REVENUE DETAIL I ACTUAL BUDGETED REVISED BUDGETED I MISCELLANEOUS 1987 1988 1988 1989 705.00 INTEREST - CHECKING ACCTS. S 2,500 S 2,500 S 2,500 $ 2,500 I TOTAL MISCELLANEOUS 2,500 2,500 2,500 2,500 TRANSFERS I610.00 TRANSFER FROM OTHER FUNDS 868,375 875,285 995,829 1,076,905 I TOTAL TRANSFERS 868,375 875,285 995,829 1,076,905 GRAND TOTAL S 870,875 $ 877,785 S 998,329 $ 1,079,405 I I I I I I 1 I I I II I 55 CITY OF FAYETTEVILLE, ARKANSAS EXPENDITURE SUMMARY 1989 AIRPORT OPERATIONS AND MAINTENANCE FUND MATERIALS CONTRACT DEBT TOTAL PERSONNEL & SUPPLIES SERVICES MAINTENANCE SERVICE DEPRECIATION EXPENSES' 390 ADMINISTRATION $ 110,199 $ 1,300 $ 169,204 $ 2,006 $ 28,173 $ 3,400 $ 314,282 391 JANITORAL 66,789 8,159 1,067 200 0 275 76,4900 392 BLDS & GRDS MAINT. 34,058 5,020 24,744 35,078 0 585,000 683,90 TOTAL AIRPORT 0.&M. $ 211,046 $ 14,479 $ 195,015 $ 37,284 $ 28,173 $ 588,675 $ 1,074,672 393 AIRPORT CAPITAL S 0 $ 0 $ 722,315 $ 0 $ 0 $ 0 $ 722,31511 1 1 56 CITY OF FAYETTEVILLE, ARKANSAS ' AIRPORT REPLACEMENT FUND PROJECTED FUND BALANCE ' DECEMBER 31, 1987 - FUND BALANCE $ 95, 539 REVENUES 1988 - ESTIMATED 20, 018 ' EXPENDITURES1988 - ESTIMATED 0 - DECEMBER 31, 1988 FUND BALANCE 115, 557 REVENUES 1989 - PROJECTED 21, 226 EXPENDITURES 1989 - PROJECTED 0 DECEMBER 31, 1989 - FUND BALANCE $ 136,783 1 1 4 II FUND 558 CITY OF FAYETTEVILLE, ARKANSAS IIDIVISION 958 AIRPORT REPLACEMENT FUND ACTIVITY 6 1989 BUDGET ACTUAL BUDGETED REVISED BUDGETED I REVENUE 1987 1988 1988 1989 610.00 TRANSFER FROM OTHER FUNDS $ 12,000 S 12,157 $ 12,343 S 13,026 I 705.00 INTEREST - CHECKING 200 200 175 200 708.00 INTEREST - INVESTMENTS 4,790 4,000 7,500 8,000 I TOTAL REVENUE 16,990 16,357 20,018 21,226 EXPENDITURES I 900.00 MISCELLANEOUS 0 0 0 0 TOTAL EXPENDITURES 0 0 0 0 II EXCESS REVENUES OVER EXPENDITURES S 16,990 $ 16,357 S 20,018 S 21,226 II ___ ==== === ____ === I CITY OF FAYETTEVILLE, ARKANSAS ' AIRPORT REVENUE BOND FUND PROJECTED FUND BALANCE DECEMBER 31, 1987 - FUND BALANCE $ 135, 148 REVENUES 1988 - ESTIMATED 80, 462 ' EXPENDITURES1988 - ESTIMATED (65, 462) - DECEMBER 31, 1988 FUND BALANCE 150, 148 ' REVENUES 1989 - PROJECTED 83 , 016 EXPENDITURES 1989 - PROJECTED (67, 016) DECEMBER 31, 1989 - FUND BALANCE $ 166, 148 1 5;“ I FUND - 557 CITY OF FAYETTEVILLE, ARKANSAS I DIVISION - 957 AIRPORT REVENUE BOND FUND ACTIVITY 6, 7 1989 BUDGET ACTUAL BUDGETED PROJECTED BUDGETED I REVENUE 1987 1988 1988 1989 607.00 TRANSFER FROM AIRPORT FUND S 69,817 $ 66,866 S 65,462 $ 67,016 I 708.00 INTEREST 15,650 10,724 15,000 16,000 TOTAL REVENUE 85,467 77,590 80,462 83,016 I EXPENDITURES I 500.00 PRINCIPAL RETIREMENT 35,000 35,000 35,000 40,000 514.00 TRANSFER-AIRPORT FUND DEBT SERVIC 35,003 32,553 30,462 27,016 I TOTAL EXPENDITURES 70,003 67,553 65,462 67,016 EXCESS REVENUES OVER EXPENDITURES S 15,464 $ 10,037 $ 15,000 $ 16,000 I I I I I I I I I I ,i'O 1 CITY OF FAYETTEVILLE, ARKANSAS CEC AND PARKING FACILITY FUND PROJECTED FUND BALANCE ' DECEMBER 31, 1987 - RETAINED EARNINGS $ 758, 778 REVENUES 1988 - ESTIMATED 955, 800 ' EXPENSES 1988 - ESTIMATED (846, 500) DECEMBER 31, 1988 RETAINED EARNINGS 868, 078 ' REVENUES 1989 - PROJECTED 985, 626 EXPENSES 1989 - PROJECTED (831, 719) DECEMBER 31, 1989 - RETAINED EARNINGS $ 1, 021, 985 I I I 1 I I kit I FUND - 569 CITY OF FAYETTEVILLE, ARKANSAS IIDIVISION - 969 C.E.C. AND PARKING FACILITY FUND ACTIVITY 4,6 1989 BUDGET ACTUAL BUDGETED ESTIMATED BUDGETED I REVENUE 1987 1988 1988 1989 SALES TAX I 4-101.00 TRANSFER OF HMR TAXES $ 452,387 $ 461,000 $ 468,300 $ 477,626 I TOTAL SALES TAX 452,387 461,000 468,300 477,626 OPERATING REVENUES I 4-300.00 STATE CONVENTION CENTER RETURN 151,697 140,000 210,000 225,000 4-411.00 PARKING LOT REVENUES FROM OSP 24,752 43,900 27,000 30,000 I 4-650.01 PROPERTY LEASE 122,000 122,000 122,000 122,000 TOTAL OPERATING REVENUES 298,449 305,900 359,000 377,000 I NONOPERATING REVENUES 6-701.06 INTEREST BOND OR ASSESSMENTS 3,200 3,200 15,500 16,000 I 6-712.02 INTEREST PLEDGED REVENUE FUND 70,000 70,000 34,000 34,000 6-712.06 INTEREST DEBT SERVICE FUND 71,300 30,000 79,000 81,000 TOTAL NONOPERATING REVENUE 144,500 103,200 128,500 131,000 II TOTAL REVENUES $ 895,336 $ 870,100 $ 955,800 $ 985,626 I II I I II I 2 I . I IFUND - 569 CITY OF FAYETTEVILLE, ARKANSAS DIVISION - 969 C.E.C. AND PARKING FACILITY FUND ACTIVITY 5,7 1989 BUDGET IACTUAL BUDGETED REVISED BUDGETED CEC PLEDGE RESERVE FUND 1987 1988 1988 1989 I5-311.00 INSURANCE - BUILDING S 9,167 S 20,000 S 3,924 $ 10,000 5-345.00 SPECIAL ASSESMENTS 32,223 30,872 32,223 33,000 5-615.00 TRANSFER EXCESS FUNDS 366,500 250,000 358,275 345,000 I TOTAL CEC PLEDGE RESERVE FUND 407,890 300,872 394,422 388,000 II CEC BOND FUND 5-307.00 AUDIT 842 800 350 900 II 7-501.00 INTEREST EXPENSE 333,351 326,769 320,994 312,474 7-502.00 PAYING AGENTS FEES 500 2,325 1,500 1,500 7-504.00 BOND DISCOUNT AMORTIZATION 11,624 12,000 11,624 11,235 II TOTAL CEC BOND FUND 346,317 341,894 334,468 326,109 5-800.00 DEPRECIATION 117,610 117,610 117,610 117,610 IITOTAL CEC DEPRECIATION 117,610 117,610 117,610 117,610 I TOTAL CONTINUING EDUCATION CENTER $ 871,817 S 760,376 $ 846,500 S 831,719 II I II I II I II 1 S 3 CITY OF FAYETTEVILLE, ARKANSAS INDUSTRIAL PARK FUND , PROJECTED FUND BALANCE DECEMBER 31, 1987 - FUND EQUITY $ 591, 157 I LESS RESERVED FOR BELOW * (334 , 434) TOTAL UNRESERVED DECEMBER 31, 1987 256, 723 REVENUES 1988 - ESTIMATED 130 EXPENDITURES 1988 - ESTIMATED (3 , 708) 11 DECEMBER 31, 1988 - UNRESERVED FUND BALANCE 253 , 145 REVENUES 1989 - PROJECTED 500, 130 EXPENDITURES 1989 - PROJECTED (300) LESS RESERVED FOR BELOW ** (500, 000) DECEMBER 31, 1989 - UNRESERVED FUND BALANCE $ 252 , 975 * 1987 RESERVED FUND BALANCE DETAIL: CONTRIBUTED CAPITAL $ 334 , 434 ** 1989 RESERVED FUND BALANCE DETAIL: CONTRIBUTED CAPITAL $ 500, 000 I 1 1 64 I I FUND 514 CITY OF FAYETTEVILLE, ARKANSAS DIVISION 914 INDUSTRIAL PARK FUND ACTIVITY 4,5 1989 BUDGET I ACTUAL BUDGETED ESTIMATED BUDGETED 1 REVENUE 1987 1988 1988 1989 4-705.00 INTEREST CHECKING $ 158 $ 360 $ 130 $ 130 ITOTAL REVENUE 158 360 130 130 EXPENDITURES I5-307.00 AUDIT EXPENSE 0 185 3,708 100 5-900.00 MISCELLANEOUS 0 100 0 100 ITOTAL EXPENDITURES 0 285 3,708 200 TRANSFERS I 610.00 TRANSFER FROM OTHER FUNDS 0 0 0 500,000 TOTAL TRANSFERS 0 0 0 500,000 IEXCESS REVENUES OVER EXPENDITURES $ 158 $ 75 S (3,578) $ 499,930 I I I I I I I I 65 I CITY OF FAYETTEVILLE, ARKANSAS I WATER AND SEWER FUND PROJECTED FUND BALANCE 1989 ; 1988 1 JANUARY 1, 1988 AUDITED FUND BALANCE $ 70, 824 , 235 1 RESERVED FOR BELOW DESCRIBED * (55, 173 , 545) UNDESIGNATED FUND EQUITY JANUARY 1, 1988 15, 650, 690 1 PLUS: ESTIMATED REVENUE 1988 8 , 176, 477 TOTAL ESTIMATED RESOURCES 1988 23 , 827, 167 LESS: ESTIMATED EXPENDITURES 1988 (7 , 856, 064) ESTIMATED BALANCE DECEMBER 31, 1988 15, 971, 103 RESERVED FOR BELOW DESCRIBED ** (464 , 000) II UNRESERVED FUND BALANCE, DECEMBER 31, 1988 15, 507, 103 II PLUS: PROJECTED REVENUE 1989 19, 837 , 672 TOTAL PROJECTED RESOURCES 1989 35, 344 , 775 I LESS PROJECTED EXPENIDTURES 1989 (22 , 094 , 633) RESERVED FOR BELOW DESCRIBED *** (646, 560) DECEMBER 31, 1989 PROJECTED UNRESERVED BALANCE $ 12 , 603 , 582 I 1 * 1987 RESERVED FUND BALANCE DETAIL: CONTRIBUTIONS $ 55, 021, 832 1 RESERVED FOR BONDS 151,713 RESERVED FOR HEALTH INSURANCE 0 $ 55, 173 , 545 1 ** 1988 RESERVED FUND BALANCE DETAIL: 1 CONTRIBUTIONS $ 464 , 000 BALANCE DETAIL: II*** 1989 RESERVED FUND CONTRIBUTIONS $ 646, 560 II 1 I 66 1 II II SCHEDULE "B" CITY OF FAYETTEVILLE, ARKANSAS II WATER AND SEWER FUND REVENUE AND EXPENSE SUMMARY DECEMBER 31, 1989 IIACTUAL BUDGETED ESTIMATED BUDGETED OPERATING REVENUES 1987 1988 1988 1989 I WATER SALES S 2,911,321 S 2,970,000 S 2,973,916 S 3,403,592 SEWER SERVICE CHARGES 3,962,279 3,951,000 4,209,734 4,323,920 FIRE PROTECTION CHARGES 65,818 66,000 66,000 66,000 I MISCELLANEOUS 37,746 30,000 37,000 36,000 TOTAL OPERATING REVENUES 6,977,164 7,017,000 7,286,650 7,829,512 IIOPERATING EXPENSES WATER SUPPLY AND TREATMENT 1,386,440 1,425,000 1,503,141 1,539,720 I PUBLIC MAINTENANCE ADMIN DIV. 632,538 1,378,409 1,193,755 1,035,982 TRANSMISSION AND DISTRIBUTION 370,029 620,536 557,600 584,933 SEWER MAINT. AND COLLECTION 322,269 337,205 225,482 510,251 II POLLUTION CONTROL 1,556,764 2,139,569 1,917,000 2,200,000 COST. ACCOUNTING AND COLLECTION 486,580 581,275 537,428 634,465 IITOTAL OPERATING EXPENSES 4,754,620 6,481,994 5,934,406 6,505,351 NET OPERATING INCOME (LOSS) BEFORE DEPRECIATION 2,222,544 535,006 1,352,244 1,324,161 IILESS DEPRECIATION OF PROPERTY AND EQUIPMENT (1,126,309) (2,912,641) (915,453) (2,844,871) INET OPERATING INCOME (LOSS) 1,096,235 (2,377,635) 436,791 (1,520,710) IINONOPERATING REVENUES (EXPENSES) PROCEEDS FROM BOND SALE 0 0 0 11,000,000 RENTAL INCOME 585 3,120 3,240 3,200 II WORKERS COMPENSATION TURNBACK 13,015 13,015 13,000 0 INTEREST INCOME 389,617 300,000 395,252 351,100 GAIN ON SALE OF CAPITAL 6,616 0 6,600 1,000 I OTHER 7,890 1,300 7,735 6,300 BOND INTEREST & PAYING AGENTS FEE (484,975) (475,210) (486,010) (2,170,750) TRANSFER TO CONSTRUCTION FUND 0 0 0 (9,680,000) INET NONOPERATING INCOME (LOSS) (67,252) (157,775) (60,183) (489,150) II NET INCOME (LOSS) TO RETAINED EARNINGS (SCHEDULE A) S 1,028,983 $ (2,535,410) S 376,608 $ (2,009,860) 1 II 67 I SCHEDULE "C" IIWATER AND SEWER FUND CAPITAL REVENUE AND EXPENDITURE SUMMARY YEAR ENDING DECEMBER 31, 1988; 1989 II ACTUAL BUDGETED REVISED BUDGETED CONTRIBUTIONS IN AID OF CONSTRUCTION 1987 1988 1988 1989 1 GRANTS STATE HIGHWAY DEPARTMENT S 10,290 S 148,560 $ 0 $ 148,560 WATER CONNECTION FEES 92,833 102,000 70,000 102,000 I SEWER CONNECTION FEES 98,253 77,000 75,000 77,000 RURAL WATER TAPS 17,525 19,000 19,000 19,000 CONSTRUCTION CONTRIBUTIONS 285,597 300,000 300,000 300,000 II TOTAL CONTRIBUTION IN AID OF CONSTRUCTION $ 504,498 $ 646,560 $ 464,000 $ 646,560 1 CAPITAL EXPENDITURES CUSTOMER ACCOUNTING & COLLECTION II Capital Expenditures 57,312 92,315 73,765 71,134 SUBTOTAL 57,312 92,315 73,765 71,134 I TRANSMISSION AND DISTRIBUTION Capital Water Mains $ 87,277 $ 1,646,600 S 331,400 S 563,800II Capital Expenditures 1,942 27,850 20,500 57,303 Water Connections 100,304 133,031 103,078 133,934 Rural Water Connections 5,909 9,659 4,479 10,079 II SUBTOTAL 195,432 1,817,140 459,457 765,116 SEWER MAINTENANCE AND COLLECTION II Sewer Mains Construction 929,242 1,385,200 235,071 564,500 Capital Expenditures 6,551 42,500 32,000 58,888 IISewer Connections 89,153 91,568 76,481 114,581 SUBTOTAL 1,024,946 1,519,268 343,552 737,969 1 TOTAL CAPITAL EXPENDITURES $ 1,277,690 $ 3,428,723 $ 876,774 $ 1,574,219 II I 1 69 II II II SCHEDULE "D" CITY OF FAYETTEVILLE, ARKANSAS WATER AND SEWER FUND REVENUE DETAIL - OPERATING - NONOPERATING - ' CONTRIBUTIONS IN AID OF CONSTRUCTION (CAPITAL) FOR THE YEAR ENDING DECEMBER 31, 1987; AND 1988 II ACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 OPERATING REVENUES II 4-431.01 WATER SALES S 2,753,765 $ 2,825,740 S 2,825,740 S 3,254,592 4-431.02 WATER SALES - RURAL 157,556 144,260 148,176 149,000 II 4-432.01 SEWER CHARGES 3,962,279 3,951,000 4,209,734 4,323,920 4-433.00 FIRE HYDRANT & PROTECTION CHARGES 65,818 66,000 66,000 66,000 4-440.00 SERVICE CHARGES - BILLED 5,382 0 6,000 6,000 II 6-999.00 MISCELLANEOUS 32,364 32,364 31,000 30,000 TOTAL OPERATING REVENUES 6,977,164 7,019,364 7,286,650 7,829,512 I NONOPERATING REVENUES 4-307.00 WORKMANS COMPENSATION TURNBACK 13,015 13,000 13,000 0 II 4-450.00 RENT OF PROPERTY 585 3,200 3,240 3,200 6-700.00 INTEREST - BOND FUND 85 16,967 15,500 15,073 15,500 6-700.01 INTEREST - 0. 8 M. 85 48,585 20,000 44,880 20,000 I 6-700.02 INTEREST - RENEWAL AND REPLACEMENT 20,892 18,000 16,000 18,000 6-700.03 INTEREST - DEBT SERVICE 2,077 3,100 3,942 3,100 6-700.04 INTEREST - REVENUE FUND 16,877 10,000 25,800 10,000 I 6-700.05 INTEREST - SURPLUS REVENUE 257,820 260,000 264,800 260,000 6-702.00 INTEREST - DEPOSIT REFUND 11,627 8,000 7,660 8,000 6-705.00 INTEREST - CHECKING 19,075 19,000 19,400 19,000 6-713.00 DISCOUNT/PREMIUM T-BILLS (4,303) (2,500) (2,303) (2,500) I 6-881.02 SALE OF FIXED ASSETS 6,616 5,000 6,600 1,000 6-886.00 INVENTORY SALES 543 1,300 735 1,300 6-903.00 BAD DEBT REVENUE 7,347 5,000 7,000 5,000 I *.***.** PROCEEDS FROM BOND SALE 0 0 0 11,000,000 TOTAL NONOPERATING REVENUES 417,723 378,600 425,827 11,361,600 I CONTRIBUTIONS IN AID OF CONSTRUCTION I 4-303.00 STATE HIGHWAY - UTILITY RELOCATION 10,290 148,560 0 148,560 4-806.00 WATER CONNECTION FEES 92,833 102,000 70,000 102,000 4-806.01 SEWER CONNECTION FEES 98,253 77,000 75,000 77,000 I 4-806.02 RURAL WATER CONNECTION FEES 17,525 19,000 19,000 19,000 4-807.00 CONTRACTOR CONTRIBUTIONS 285,597 300,000 300,000 300,000 I TOTAL CONTRIBUTIONS IN AID OF CONSTRUCTION 504,498 646,560 464,000 646,560 IIGRAND TOTAL $ 7,899,385 $ 8,044,524 $ 8,176,477 $ 19,837,672 I L�n u iT CITY OF FAYETTEVILLE, ARKANSAS WATER & SEWER FUND REVENUES EXPLANATION OF ACCOUNTS OPERATING REVENUES ' 4-431. 01 WATER SALES $ 3 , 254 , 592 This includes a 2% increase for growth, a rate I increase of 15% on April 1 handed down from the Beaver Water District and a 3% increase to cover debt service of revenue bond issue in July. 4-432 . 01 SEWER CHARGES $ 4, 323 , 920 This projection includes a 2% growth increase with a 5% increase in October and a 3% increase to cover debt service of the revenue bond issue in July. 6-999 . 00 MISCELLANEOUS $ 30 , 000 I This includes reconnect service charges, sale of scrap metal, and other revenue items which do not fit in any other category. NON-OPERATING REVENUES 4-450. 00 RENT OF PROPERTY $ 3 , 200 Income derived from rental of the house on Pump Station Road and pasture lease at the Pollution I Control Plant. 6-700. 00 INTEREST - BOND FUND '85 $ 15, 500 I 6-700. 01 INTEREST - 0 & M '85 $ 20, 000 6-700. 02 INTEREST - RENEWAL AND REPLACEMENT $ 18 , 000 I 6-700. 03 INTEREST - DEBT SERVICE $ 3 , 100 6-700. 04 INTEREST - REVENUE FUND $ 10, 000 These are reserve fund interest accounts. The ' annual interest rate is estimated at 6%. 6-700. 05 INTEREST - SURPLUS REVENUE $ 260, 000 I This is based on $3 , 800, 000 at 6% interest. 6-881. 02 SALE OF FIXED ASSETS $ 1, 000 This reflects the estimated revenue from the City Auction. 6-886. 00 INVENTORY SALES $ 1, 300 I The charge for items used from the warehouse by outside contractors on City jobs. o t 1 J ' *-***. ** PROCEEDS FROM BOND SALE $11, 000, 000 Sale of bonds to cover water and sewer line construction, and purchase of meters and cash ' registers as listed in the 5 Year Capital Improvements Program. CONTRIBUTIONS IN AID OF CONSTRUCTION ' 4-303 . 00 STATE HWY - UTILITY RELOC. GRANTS Water Relocation - Highway 71 $ 39, 680 Water Relocation North Street $ 57, 000 Water Relocation - Poplar St. Br. $ 17, 600 Sewer Relocation - North Street $ 11, 400 Sewer Relocation - Poplar St. Br. $ 22 , 880 $ 148 , 568 4-806. 00 WATER CONNECTIONS FEES $ 102 , 000 ' This assumes 150 single taps, 190 double taps, 10, two inch taps and 26 street cuts at the current rates. ' 4-806. 01 SEWER CONNECTION FEES $ 77 , 000 This assumes 241 taps and 32 street cuts at the current rates. ' 4-806. 02 RURAL WATER CONNECTION FEES $ 19 , 000 This assumes 33 single taps, 32 double taps and 2 street cuts at the current rates. 7 II CITY OF FAYETTEVILLE, ARKANSAS EXPENDITURE SUMMARY II 1989 WATER AND SEWER FUND MATERIALS CONTRACT DEBT PERSONNEL & SUPPLIES SERVICES MAINTENANCE SERVICE DEPRECIATION TOTAL HATER SUPPLY Water Purchased 4 0 4 0 4 2,236,260 $ 0 4 0 4 70,000 4 2,306,260 SUBTOTAL 0 0 2,236,260 0 0 70,000 2,306,260 CUSTOMER ACCTING & COLLECTION II Meter Reading 127,639 1,038 23,223 8,642 0 1,000 161,542 Customer Service 185,235 15,916 149,470 5,761 0 500 356,882' Meter Maintenance 64,806 9,927 4,832 1,446 0 42,300 123,311 SUBTOTAL 377,680 26,881 177,525 15,849 0 43,800 641,7351 PUBLIC MAINTENANCE Administration 132,095 4,635 17,240 1,420 0 0 155,390 SUBTOTAL 132,095 4,635 17,240 1,420 0 0 155,3901 HATER & SEWER Administration 229,311 20,315 839,230 13,496 0 35,000 1,137,352 11 Debt Service 0 0 0 0 11,850,750 0 11,850,750 SUBTOTAL 229,311 20,315 839,230 13,496 11,850,750 35,000 12,988,1021 TRANSMISSION & DISTRIBUTION Water Mains Maint. 143,958 37,000 56,274 0 0 317,753 554,985' Fire Hydrants & Valves 69,888 20,041 14,366 0 0 5,568 109,863 Tank Maintenance 4,469 3,600 176,734 0 0 0 184,803 Pumping Equipment Maint. 27,183 8,350 9,037 0 0 0 44,570 11 Meter Maintenance 40,955 10,000 16,885 0 0 0 67,840 Maintenance of Dams 1,490 100 1,516 0 0 26,260 29,366 Growth Area Mains Maint. 10,114 1,000 7,035 0 0 12,000 30,149 Farmington & Greenland 9,903 1,400 8,035 0 0 1,500 20,838, SUBTOTAL 307,960 81,491 289,882 0 0 363,081 1,042,414 IISEWER MAINTENANCE & COLLECTION Sewer Mains Maintenance 191,620 84,200 125,929 0 0 330,290 732,039 Pumping Equipment Maint. 0 0 0 0 0 0 0' Farmington & Greenland 5,378 2,000 3,315 0 0 0 10,693 SUBTOTAL 196,998 86,200 129,244 0 0 330,290 742,7321 POLLUTION CONTROL PLANT Administration 0 0 2,218,000 0 0 2,000,000 4,218,000i SUBTOTAL 0 0 2,218,000 0 0 2,000,000 4,218,000 TOTAL WATER & SEWER FUND $ 1,244,044 $ 219,522 $ 5,907,381 $ 30,765 $11,850,750 $ 2,842,171 $22,094,633� 1 CITY OF FAYETTEVILLE, ARKANSAS ' SANITATION FUND PROJECTED FUND BALANCE 1989 ; 1988 ' JANUARY 1, 1987 AUDITED FUND BALANCE $ 2,856,824 PLUS: ESTIMATED REVENUE 1988 1,935, 280 ' TOTAL ESTIMATED RESOURCES 1988 4,792 , 104 LESS: ESTIMATED EXPENDITURES 1988 (1, 630,427) ESTIMATED BALANCE DECEMBER 31, 1988 3 , 161, 677 RESERVED FOR BELOW DESCRIBED* (191, 063) ' UNRESERVED FUND BALANCE DECEMBER 31, 1988 2 ,970, 614 PLUS: PROJECTED REVENUE 1989 1,937, 250 ' TOTAL PROJECTED RESOURCES 1989 4,907 , 864 LESS PROJECTED EXPENIDTURES 1989 (2, 166, 397) DECEMBER 31, 1989 PROJECTED UNRESERVED BALANCE $ 2 ,741, 467 * 1988 RESERVED FUND BALANCE DETAIL: ' CONTRIBUTIONS $ 191, 063 I CITY OF FAYETTEVILLE ARKANSAS I SCHEDULE "8" SANITATION FUND REVENUE AND EXPENSE SUMMARY II FOR THE YEARS ENDING DECEMBER 31, 1989; 1988 ACTUAL BUDGETED ESTIMATED BUDGETED I OPERATING REVENUES 1987 1988 1988 1989 SANTATION FEES S 1,615,161 $ 1,690,290 $ 1,774,804 S 1,792,550 I EXTRA PICK-UP FEES 2,709 2,000 3,500 2,500 MISCELLANEOUS 2,709 200 200 200 I TOTAL OPERATING REVENUES 1,620,579 1,692,490 1,778,504 1,795,250 OPERATING EXPENSES I SANITATION SERVICE OPERATIONS 1,374,061 2,315,091 1,617,167 2,153,137 I TOTAL OPERATING EXPENSES 1,374,061 2,315,091 1,617,167 2,153,137 NET OPERATING INCOME (LOSS) I BEFORE DEPRECIATION 246,518 (622,601) 161,337 (357,887) LESS DEPRECIATION OF PROPERTY I AND EQUIPMENT (158,551) (7,000) (13,260) (13,260) NET OPERATING INCOME (LOSS) 87,967 (629,601) 148,077 (371,147) ' NONOPERATING REVENUES GAIN ON SALE OF FIXED ASSETS 3,000 0 0 0 I INTEREST INCOME 94,700 122,000 140,636 142,000 HEALTH INSURANCE REBATE 60,988 0 0 0 WORKERS COMPENSATION TURNBACK 17,935 17,934 16,140 0 I NET NONOPERATING INCOME (LOSS) 176,623 139,934 156,776 142,000 OPERATING TRANSFERS IN 0 0 0 0 ' NET INCOME (LOSS) TO RETAINED I EARNINGS (SCHEDULE A) S 264,590 S (489,667) S 304,853 $ (229,147) I I I 74 1 II CITY OF FAYETTEVILLE, ARKANSAS I SANITATION FUND REVENUE DETAIL - OPERATING, NONOPERATING, AND CAPITAL FOR YEARS ENDING DECEMBER 31, 1989; 88; 87 IACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 I OPERATING REVENUES 4-430.00 SANITATION FEES $ 1,615,161 S 1,690,290 S 1,774,804 S 1,792,550 I 4-430.01 EXTRA PICK-UP FEES 2,709 2,000 3,500 2,500 6-990.00 MISCELLANEOUS 2,709 200 200 200 II TOTAL OPERATING REVENUES 1,620,579 1,692,490 1,778,504 1,795,250 INONOPERATING REVENUES 4-307.00 WORKMANS COMPENSATION TURNBACK 17,935 17,934 16,140 0 6-705.00 INTEREST - CHECKING 2,700 2,000 2,800 2,000 I 6-708.00 INTEREST - INVESTMENTS 92,000 20,000 140,000 140,000 6-713.00 DISCOUNT/PREMIUM T-BILLS 0 0 (2,164) 0 6-808.00 HEALTH INSURANCE REBATE 60,988 0 0 0 I 6-881.02 GAIN/LOSS ON SALE OF EQUIP. 3,000 0 0 0 TOTAL NONOPERATING REVENUES 176,623 39,934 156,776 142,000 II CAPITAL REVENUES II 6-802.00 CONTRIBUTIONS 0 0 0 0 TOTAL CAPITAL REVENUES 0 0 0 0 IGRAND TOTAL S 1,797,202 S 1,732,424 S 1,935,280 $ 1,937,250 II II II II II ,( .•2' CITY OF FAYETTEVILLE, ARKANSAS SANITATION FUND REVENUES EXPLANATION OF ACCOUNTS OPERATING REVENUES , 4-430. 00 SANITATION FEES $ 1, 792 , 550 This does not include a rate increase for 1989 . I While a rate increase will take place in 1989, the percentage is not known at this time. 4-430. 01 EXTRA PICK-UP FEES $ 2 , 500 This includes the revenue of the flat bed trucks I and special pick up such as brush. NON-OPERATING REVENUES , 6-708 . 00 INTEREST $ 140, 000 This is based on $2,200, 000 balance at 6% interest. I 11 ' CITY OF FAYETTEVILLE, ARKANSAS EXPENDITURE SUMMARY 1989 SANITATION FUND ' MATERIALS CONTRACT PERSONNEL & SUPPLIES SERVICES MAINTENANCE DEPRECIATION TOTAL I OPERATIONS & ADMINISTRATION $ 159,690 $ 6,509 $ 111,967 $ 4,500 $ 13,260 $ 295,926 COMMERCIAL PICKUP 128,046 0 120,841 15,961 0 264,848 RESIDENTIAL PICKUP 440,280 2,679 323,791 14,100 0 780,850 BRUSH SERVICE PICKUP 0 0 0 0 0 0 LANDFILL 326,748 0 482,925 15,100 0 824,773 TOTAL SANITATION FUND $ 1,054,764 $ 9,188 $ 1,039,524 $ 49,661 $ 13,260 $ 2,166,397 1 I 7'7 CITY OF FAYETTEVILLE, ARKANSAS SHOP FUND PROJECTED FUND BALANCE 1989 ; 1988 DECEMBER 31, 1987 FUND BALANCE $ (56, 595) REVENUE 1988 - ESTIMATED 1, 442 , 621 EXPENDITURES 1988 - ESTIMATED (1, 351, 317) DECEMBER 31, 1988 UNRESERVED FUND BALANCE 34 , 709 ' REVENUES 1989 - PROJECTED 1, 929, 324 EXPENDITURES 1989 - PROJECTED (1, 477 , 965) RESERVED FOR BELOW DESCRIBED* (346, 200) DECEMBER 31, 1989 - PROJECTED FUND BALANCE $ 139, 868 * 1989 RESERVED FUND BALANCE DETAIL: , CONTRIBUTIONS $ 346, 200 11 11 7O ' I I CITY OF FAYETTEVILLE, ARKANSAS SHOP FUND REVENUE DETAIL II 970-970 ACTUAL BUDGETED ESTIMATED BUDGETED I1987 1988 1988 1989 CHARGES FOR SERVICES II 4-429.00 SHOP CHARGES S 704,677 $ 1,559,779 $ 1,425,680 $ 1,559,779 TOTAL 704,677 1,559,779 1,425,680 1,562,224 IINTERGOVERNMENTAL REVENUE I4-307.00 WORKMANS COMPENSATION TURNBACK 2,445 2,445 2,224 0 TOTAL 2,445 2,445 2,224 0 IMISCELLANEOUS REVENUES 6-705.00 CHECKING ACCOUNT INTEREST 2,766 800 600 800 I 6-881.02 SALE OF EQUIPMENT 1,084 20,000 14,000 20,000 6-999.00 MISCELLANEOUS 4,575 100 117 100 *-***.** TRANSFER FROM OTHER FUNDS 0 0 0 346,200 ITOTAL 8,425 20,900 14,717 367,100 I GRAND TOTAL SHOP REVENUES $ 715,547 $ 1,583,124 $ 1,442,621 $ 1,929,324 ___ II EXPLANATION OF ACCOUNTS 111 970-970-4-429.00 SHOP CHARGES I THIS REFLECTS THE MOTOR POOL CHARGES WHICH INCLUDES MAINTENANCE AND REPLACEMENT COST FOR THE CITY VEHICLES. ALSO THE OVERHEAD FOR THE SHOP OPERATION. I970-970-6-***.** TRANSFER FROM OTHER FUNDS SANITAITON VEHICLES PURCHASED THROUGH THE SALES TAX CONSTRUCTION FUND I I I I r,,cI CITY OF FAYETTEVILLE, ARKANSAS EXPENDITURE SUMMARY 1989 SHOP FLUID MATERIALS CONTRACT TOTAL PERSONNEL I SUPPLIES SERVICES MAINTENANCE DEPRECIATION EXPENSES VEHICLE MAINTENANCE PROGRAM $ 334,629 $ 390,215 $ 121,793 $ 27,628 $ 603,700 $ 1,477,965 TOTAL SHOP 0. & M. $ 334,629 $ 390,215 $ 121,793 $ 27,628 $ 603,700 $ 1,477,965 i SHOP CAPITAL $ 0 $ 0 $ 1,083,112 $ 0 $ 0 $ 1,083,112 1 I CITY OF FAYETTEVILLE, ARKANSAS ' PLANNING MANAGEMENT FUND PROJECTED FUND BALANCE JANUARY 1, 1988 FUND BALANCE $ 0 REVENUES 1988 - ESTIMATED 1, 030, 458 ' EXPENDITURES1988 - ESTIMATED (853 , 514) - DECEMBER 31, 1988 FUND BALANCE 176, 944 ' REVENUES 1989 - PROJECTED 799, 238 EXPENDITURES 1989 - PROJECTED (931, 597) DECEMBER 31, 1989 - PROJECTED FUND BALANCE $ 44 , 585 THE FOLLOWING ARE THE TRANSFER PERCENTAGES: GENERAL FUND - 42% STREET FUND - 10% WATER & SEWER FUND - 48% I I 1 a � CITY OF FAYETTEVILLE, ARKANSAS PLANNING MANAGEMENT FUND REVENUE DETAIL ACTUAL BUDGETED REVISED BUDGETED , 1987 1988 1988 1989 CHARGES FOR SERVICES I 4-461.00 PLANNING MANAGEMENT SERVICES S 0 $ 1,023,458 $ 1,023,458 $ 792,838 1 TOTAL 0 1,023,458 1,023,458 792,838 MISCELLANEOUS REVENUES , 6-705.00 CHECKING ACCOUNT INTEREST 0 425 600 400 6-708.00 INTEREST - INVESTMENT 0 0 6,400 6,000 , TOTAL 0 425 7,000 6,400 TOTAL PLANNING MGMT. REVENUES S 0 $ 1,023,883 $ 1,030,458 $ 799,238 , I 1 1 2 1 CITY OF FAYETTEVILLE, ARKANSAS IIEXPENDITURE SUMMARY 1989 PLANNING MANAGEMENT FUND II MATERIALS CONTRACT TOTAL PERSONNEL & SUPPLIES SERVICES MAINTENANCE DEPRECIATION EXPENSES PLANNING MANAGEMENT DIRECTOR $ 65,181 $ 1,000 $ 6,477 $ 550 $ 0 $ 73,208 II TOTAL PLANNING MGMT DIRECTOR 65,181 1,000 6,477 550 0 73,208 IIPLANNING DIVISION PERMITS & CODE ENFORCEMENT 27,587 3,550 79,474 400 2,000 113,011 I BOARDS & COMMITTEES 22,569 1,100 100 100 700 24,569 TOTAL PLANNING DIVISION 50,156 4,650 79,574 500 2,700 137,580 IIINSPECTION DIVISION I PERMITS 35,862 4,188 2,246 543 900 43,739 INSPECTION 125,465 1,838 14,703 3,801 4,010 149,817 VIOLATIONS 41,171 1,750 8,232 1,281 1,000 53,434 IITOTAL INSPECTION DIVISION 202,498 7,776 25,181 5,625 5,910 246,990 ENGINEERING DIVISION IPLANS & SPECIFICATIONS 116,942 2,365 3,949 250 0 123,506 OPERATIONS & ADMINISTRATION 76,615 2,565 162,539 250 9,000 250,969 RIGHT OF NAY 43,232 685 5,070 1,000 0 49,987 ilPUBLIC CONSTRUCTION 43,067 330 4,960 1,000 0 49,357 TOTAL ENGINEERING DIVISION 279,856 5,945 176,518 2,500 9,000 473,819 1 CAPITAL I DIRECTOR 0 0 0 0 0 0 ENGINEERING 0 0 0 0 0 0 IITOTAL CAPITAL 0 0 0 0 0 0 IITOTAL PLANNING MGMT FUND $ 597,691 $ 19,371 $ 287,750 $ 9,175 $ 17,610 $ 931,597 1 1 I 1 83 I CITY OF FAYETTEVILLE, ARKANSAS CITY MAINTENANCE FUND PROJECTED FUND BALANCE DECEMBER 31, 1987 FUND BALANCE $ 912 , 368 RESERVED FOR BELOW DESCRIBED * (936, 955) II DECEMBER 31, 1987 UNRESERVED FUND BALANCE (24 , 587) 11 REVENUES 1988 - PROJECTED 584,750 EXPENDITURES 1988 - PROJECTED (1, 516, 705) ' RESERVED FOR BELOW DESCRIBED ** 936, 955 DECEMBER 31, 1988 - PROJECTED FUND BALANCE (19, 587) REVENUES 1989 - PROJECTED 1, 938 , 495 EXPENDITURES 1989 - PROJECTED (1, 933 , 495) DECEMBER 31, 1989 - PROJECTED FUND BALANCE $ (14 , 587) II * 1987 RESERVED FUND BALANCE DETAIL: CONTRIBUTIONS $ 936, 955 ** 1988 RESERVED FUND BALANCE DETAIL: CONTRIBUTIONS $ (936, 955) II 11 ci I 11 FUND 972 CITY OF FAYETTEVILLE, ARKANSAS DIVISION 972 CITY MAINTENANCE FUND ACTIVITY 5,6 1989 BUDGET II ACTUAL BUDGETED ESTIMATED BUDGETED IIREVENUE 972-972- 1987 1988 1988 1989 6-610.00 TRANSFER FROM OTHER FUNDS S 239,715 S 0 S 0 $ 0 6-705.00 INTEREST - CHECKING 0 0 0 500 I 6-708.00 INTEREST - INVESTMENTS 0 0 0 4,500 MAINTENANCE POOL CHARGES 0 0 0 1,933,495 ITOTAL REVENUE 239,715 0 0 1,938,495 EXPENDITURES I5-100.00 SALARIES AND WAGES 0 0 0 1,115,112 5-309.00 LEASE EXPENSE 9,200 0 0 0 5-800.00 DEPRECIATION EXPENSE 245,390 916,847 916,847 0 I5-330.00 EQUIPMENT CHARGES 0 0 0 818,383 TOTAL EXPENDITURES 254,590 916,847 916,847 1,933,495 IEXCESS REVENUES OVER EXPENDITURES $ (14,875) S (916,847) $ (916,847) $ 5,000 II II I II 11 II 85 CITY OF FAYETTEVILLE, ARKANSAS POLICE PENSION FUND PROJECTED FUND BALANCE DECEMBER 31, 1987 - RESERVED FOR RETIREMENT BENEFITS $ 3 , 135, 428 REVENUES 1988 - ESTIMATED 424 , 704 * EXPENDITURES 1988 - ESTIMATED (268, 592) * ' DECEMBER 31, 1988 - RESERVED FOR RETIREMENT BENEFITS 3 , 291, 540 - REVENUES 1989 PROJECTED 429, 410 * EXPENDITURES 1989 - PROJECTED (334 , 970) * DECEMBER 31, 1989 - RESERVED FOR RETIREMENT BENEFITS $ 3 , 385, 980 *NOTE: THIS DOES NOT INCLUDE MEMBER CONTRIBUTIONS OR PENSION WITHDRAWAL ACCOUNTS. I 11 I I I I I FUND 680 CITY OF FAYETTEVILLE, ARKANSAS DIVISION 980 POLICE PENSION FUND ACTIVITY 4,5 1988 BUDGET I ACTUAL BUDGETED REVISED BUDGETED I REVENUE 680-980- 1987 1988 1988 1989 4-100.00 PROPERTY TAXES S 108,771 S 113,886 S 113,886 S 92,284 4-100.01 DELINQUENT PROPERTY TAXES 7,009 5,000 5,000 6,000 I 4-301.00 STATE INSURANCE TURNBACK 83,791 83,790 80,768 78,000 4-501.00 COURT FINES AND FEES 59,769 59,000 58,000 59,000 4-703.00 INTEREST ON TRUST INVESTMENT (I) 2,574 4,000 4,500 4,500 I 4-703.01 INTEREST ON TRUST INVESTMENT (II) 10,126 8,000 12,000 10,000 4-704.00 INTEREST ON BOND INVESTMENT (I) 0 0 8,190 9,000 4-705.00 INTEREST - CHECKING ACCOUNT 1,645 425 1,500 1,500 I 4-708.00 INTEREST 189,283 10,000 100,000 90,000 4-709.00 INTEREST INCOME - FINANCIAL AGENT 0 133 0 0 4-710.00 DIVIDENS ON STOCK (I) 12,649 12,000 8,000 8,000 4-710.01 DIVIDENS ON STOCK (II) 6,294 8,000 4,600 4,000 I 4-713.00 DISCOUNT/PREMIUM T-BILL (513) (1,000) (900) (1,000) 4-809.00 DONATIONS 1,842 125 150 150 4-810.00 OFFICER CONTRIBUTIONS 37,991 35,000 39,000 35,000 I 4-811.00 DONATION/SUSPENSION 0 3799 300 0 300 4-812.00 GENERAL FUND CONTRIBUTIONS , 1 35,000 39,000 57,576 4-881.00 GAIN (LOSS) ON SALE (12,633) 0 0 0 1 4-881.01 GAIN (LOSS) ON STOCK SALE (46,233) 27,575 (10,000) 10,000 4-999.00 MISCELLANEOUS 330 100 10 100 TOTAL REVENUE 500,686 401,334 463,704 464,410 II EXPENDITURES I 5-200.00 OFFICE SUPPLIES & PRINTING 0 500 447 600 5-324.00 PENSION WITHDRAWAL 0 15,000 15,000 15,000 5-307.00 AUDIT EXPENSE 602 600 1,945 2,200 I 5-900.00 MISCELLANEOUS 29,305 500 500 500 5-335.00 PENSION EXPENSE 222,488 253,000 235,000 286,120 5-336.00 PENSION EXPENSE - FEDERAL TAXES 10,715 13,900 13,900 15,000 I 5-337.00 INVESTMENT FEES (I) 7,988 15,000 1,500 15,000 5-337.01 INVESTMENT FEES (II) 13,592 15,000 15,000 15,000 5-320.00 T-BILL HANDLING FEES 325 550 300 550 TOTAL EXPENDITURES 285,015 314,050 283,592 349,970 NET INCOME OR (LOSS) S 215,671 S 87,284 $ 180,112 S 114,440 1 t CITY OF FAYETTEVILLE, ARKANSAS FIRE PENSION FUND PROJECTED FUND BALANCE11 DECEMBER 31, 1987 - RESERVED FOR RETIREMENT BENEFITS $ 4, 151, 968 REVENUES 1988 - ESTIMATED 422 , 596 * EXPENDITURES 1988 - ESTIMATED (278, 661) * DECEMBER 31, 1987 - RESERVED FOR RETIREMENT BENEFITS 4 , 295,903 REVENUES 1989 - PROJECTED 462 , 284 * EXPENDITURES 1989 - PROJECTED (408, 000) * DECEMBER 31, 1989 - RESERVED FOR RETIREMENT BENEFITS $ 4, 350, 187 1 *NOTE: THIS DOES NOT INCLUDE MEMBER CONTRIBUTIONS OR PENSION WITHDRAWAL ACCOUNTS. t 1 t 1 1 1 1 1 1 I IIFUND 681 CITY OF FAYETTEVILLE, ARKANSAS DIVISION 981 FIRE PENSION FUND ACTIVITY 4,5 1989 BUDGET II ACTUAL BUDGETED REVISED BUDGETED IIREVENUE 1987 1988 1988 1989 4-100.00 PROPERTY TAXES $ 108,771 $ 113,706 $ 113,886 $ 92,284 I 4-100.01 DELINQUENT PROPERTY TAXES 7,009 5,000 5,000 6,000 4-301.00 STATE INSURANCE TURNBACK 142,568 140,000 101,510 80,000 4-703.00 INTEREST ON TRUST INVESTMENT (I) 12,260 7,000 18,000 18,000 4-703.02 INT. ML LEE STOCK INV. 4,339 0 200 1,000 I 4-704.00 INT. BOND INV. I 82,440 0 90,000 90,000 4-713.00 DISCOUNT PREMIUM T-BILLS (1,745) 0 (1,600) (1,600) 4-710.00 DIVIDENDS ON STOCK (1) 46,584 29,000 35,000 38,000 I 4-708.00 INTEREST INVESTMENTS 164,823 85,500 92,000 92,000 4 809.00 DONATIONS 150 0 0 0 4-810.00 OFFICER CONTRIBUTIONS 46,129 47,000 42,000 35,000 II 4-812.00 GENERAL FUND CONTRIBUTIONS 46,129 47,000 42,000 35,000 4-810.00 PART-TIME OFFICER CONTRIBUTION 22 0 0 0 4-705.00 INTEREST CHECKING ACCOUNTS 3,404 3,500 1,600 1,600 4-881.01 GAIN (LOSS) ON STOCK SALE 92,918 35,000 (75,000) 10,000 I TOTAL REVENUE 755,801 512,706 464,596 497,284 IEXPENDITURES 5-200.00 OFFICE SUPPLIES & PRINTING 0 100 447 600 I 5-324.00 PENSION WITHDRAWAL 0 6026,000 5,323 6,000 5-307.00 AUDIT EXPENSE 900 2,614 2,800 5-900.00 MISCELLANEOUS 29,962 300 300 300 5-335.00 PENSION EXPENSE 201,431 175,000 230,000 358,000 5-336.00 PENSION EXPENSE - FERERAL TAXES 7,660 8,500 9,000 10,000 5-337.00 INVESTMENT FEES (I) 31,800 36,000 36,000 36,000 5-320.00 T-BILL HANDLING FEES 100 0 300 300 ITOTAL EXPENSES 271,555 226,800 283,984 414,000 IINET INCOME OR (LOSS) $ 484,246 $ 285,906 $ 180,612 $ 83,284 II I 1 I 89 i CITY OF FAYETTEVILLE, ARKANSAS MUNICIPAL JUDGE RETIREMENT FUND , PROJECTED FUND BALANCE 1989 DECEMBER 31, 1987 - FUND BALANCE $ 162 , 407 REVENUES 1988 - ESTIMATED 22 , 050 EXPENDITURES 1988 - ESTIMATED (182) DECEMBER 31, 1988 - FUND BALANCE 184, 275 i REVENUES 1989 - PROJECTED 23 , 350 IIEXPENSES 1989 - PROJECTED (200) DECEMBER 31, 1989 - FUND BALANCE $ 207 , 425 I i 11 • I i i i i i i Lj►; 1 111 1 FUND 682 CITY OF FAYETTEVILLE, ARKANSAS ACTIVITY 982 MUNICIPAL JUDGE RETIREMENT FUND ACTIVITY 4,5 1989 BUDGET 1 ACTUAL BUDGETED REVISED BUDGETED 1 REVENUE 1987 1988 1988 1989 4-501.00 COURT FINES AND FEES S 10,602 S 12,175 $ 10,100 $ 10,000 4-708.00 INTEREST - INVESTMENTS 9,518 6,200 11,750 13,150 1 4-705.00 INTEREST - CHECKING ACCOUNTS 260 600 200 200 TOTAL REVENUE 20,380 18,975 22,050 23,350 1 EXPENDITURES 1 4-335.00 PENSION BENEFITS 261 0 0 0 5-307.00 AUDIT EXPENSE 601 100 182 200 TOTAL EXPENDITURES 862 100 182 200 1 EXCESS REVENUES OVER EXPENDITURES S 19,518 S 18,875 S 21,868 S 23,150 s-- == 1 I I I I I 1 1 1 I I � . I I 1 1 1 1 � GENERAL ADMINISTRATION � DEPARTMENT 1 1 1 1 � 1989 � ANNUAL BUDGET 1 AND WORK PROGRAM 1 1 1 1 II CITY OF FAYETTEVILLE, ARKANSAS I ORGANIZATIONAL STRUCTURE General Administration Department II GENERAL ADMIN. DEPARTMENT I City Manager JAMES L. PENNINGTON 1 CITY MANAGER DIVISION 1 CITY ATTORNEY DIVISION I I 1 — City Manager Program — Legal Program I II ECON DEVELOPMENT DIVISION I COMMUNICATIONS DIVISION I II -- — Dispatch Program I Econ. Development Program Central Di p g 1 MUNICIPAL JUDGE DIVISION 1 CITY PROSECUTOR DIVISION I I . I — Municipal Judge Program I —I111 Mun. Court Cases Program I I Circuit Crt Cases Program I I 1 GENERAL ADMINISTRATION DEPARTMENT Revised 1988 expenditures are projected to be $211,426 below Budget. This difference is principally attributable to the Economic Development Program, which was not implemented until late ' in 1988 ; the deferral of fixed asset additions in Central Dispatch and the annual report in the City Manager Program. Proposed 1989 expenditures exceed 1988 Budgeted amounts by 1 $97, 191. The increase results principally from an increase in the Central Dispatch Center Program, reflecting not only the rollforward of equipment acquisitions but the addition of a Dispatcher II. The increase also reflects that the Economic Development Program will be fully implemented in 1989 . I 1 I I I I I 1 I 1 I ' 92 GENERAL ADMINISTRATION DEPARTMENT 1988 REVISED VS. 1989 PROPOSED BUDGET I Budget Proposals: The 1989 proposed budget for the General Administra- tion Department is $973, 541 - an increase of $308, 617 over 1988 revised I expenditures. A comparison of General Administration' s 1989 budget recommendations with its 1988 revised expenditures is presented below. 1988 1989 REVISED PROPOSED DIFFERENCE EXPENDITURES EXPENDITURES Personnel Salaries $ 471,217 $ 603,382 $ 132, 165 I Materials and Supplies 21, 156 30, 909 9, 753 Contractual Services 154, 170 262, 688 108, 518 I Maintenance 5, 460 14, 751 9,291 Depreciation 0 0 0 Debt Service 0 0 0 Capital 12, 921 61, 811 48, 890 TOTAL $ 664,924 $ 973,541 $ 308, 617 I I I I 11 I I I I I I I GENERAL ADMINISTRATION DEPARTMENT 1988 BUDGETED VS. 1989 PROPOSED BUDGET Budget Proposals: General Administration Department is composed of City I Manager, Municipal Judge, City Attorney, City Prosecutor, the Econonic Development Program, and Communications. The 1989 proposed budget for this department is $973, 541 - an increase of $97, 191 over 1988 budgeted I expenditures. A comparison of General Administration' s 1989 budget recommendations with its 1988 budgeted expenditures is presented below. I 1988 BUDGETED1989 PROPOSED OPOSED DIFFERENCE EXPENDITURES EXPENDITURES IPersonnel Salaries $ 538, 793 $ 603, 382 $ 64, 589 Materials and Supplies 40, 548 30, 909 (9, 639) I Contractual Services 247,215 262, 688 15, 473 Maintenance 7, 091 14, 751 7, 660 Depreciation 0 0 0 Debt Service 0 0 0 I Capital 42, 703 61, 811 19, 108 TOTAL $ 876, 350 $ 973, 541 $ 97, 191 I I I I I I I 9 Ll I II GENERAL ADMINISTRATION DEPARTMENT PROGRAM SUMMARYII Program Program ACTUAL BUDGETED REVISED BUDGETED Number Name 1987 1988 1988 1989 II CITY MANAGER DIVISION 010 City Manager $ 194,525 $ 197,136 $ 164,823 $ 220,138 II TOTAL CITY MANAGER DIVISION 194,525 197,136 164,823 220,138 CITY ATTORNEY DIVISION II 021 Legal 100,524 148,729 118,059 142,731 TOTAL CITY ATTORNEY DIVISION 100,524 148,729 118,059 142,731 1 CITY PROSECUTOR DIVISION I 031 Municipal Court Cases 76,008 100,420 96,150 91,703 033 Circuit Court Cases 7,771 8,909 8,694 10,233 IITOTAL CITY PROSECUTOR DIVISION 83,779 109,329 104,844 101,936 MUNICIPAL JUDGE DIVISION II 040 Municipal Judge 34,478 52,316 50,019 47,749 TOTAL MUNICIPAL JUDGE DIVISION 34,478 52,316 50,019 47,749 I ECONOMIC DEVELOPMENT DIVISION II 050 Economic Development 0 144,404 32,693 186,314 TOTAL ECONOMIC DEVELOPMENT DIVISION 0 144,404 32,693 186,314 II COMMUNICATIONS DIVISION I 260 Central Dispatch Center Program 156,426 224,436 194,486 274,673 TOTAL COMMUNICATIONS DIVISION 156,426 224,436 194,486 274,673 II TOTAL GENERAL ADMINISTRATION DEPARTMENT $ 569,732 $ 876,350 $ 664,924 $ 973,541 II II I II I I DEPARTMENT: GENERAL ADMINISTRATION I PERSONNEL SUMMARY ' 89 1987 1988 1989 PAY ' TITLE EMPLOYEES EMPLOYEES EMPLOYEES GRADE City Manager 1. 00 1. 00 1. 00 N/A I City Attorney 1. 00 1. 00 1. 00 N/A City Prosecutor 1. 00 1. 00 1. 00 N/A Municipal Judge 1. 00 1. 00 1. 00 N/A Economic Development Coordinator 0. 00 1. 00 1. 00 N/A IPolice Lieutenant 0.20 0.20 0. 20 17 Dispatch Supervisor 1. 00 1. 00 1. 00 12 Staff Administrator 0. 00 1. 00 1. 00 10 I Dispatcher II 0. 00 0. 00 1. 00 9 Legal Assistant II 1. 00 1. 00 1. 00 8 Secretary 2 . 00 3 . 00 3 . 00 7 IDispatcher 7.28 7 . 30 7 . 30 7 Legal Assistant I 1.00 1. 00 1. 00 5 Clerk/Typist 2 . 00 2 . 00 2 . 00 4 I18.48 21.50 22 . 50 I I I I I I I I 99 II II FUND 101 - GENERAL FUND GENERAL ADMINISTRATION DEPARTMENT DIVISION 010 CITY MANAGER DIVISION ' ACTIVITY 5 CITY MANAGER PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I 100.00 SALARIES AND WAGES $ 62,390 S 86,756 S 83,712 S 113,019 102.00 EXTRA SERVICES 967 1,000 1,127 1,589 II 103.00 OVERTIME 416 1,000 200 500 105.00 SOCIAL SECURITY TAXES 5,258 6,213 6,213 7,581 107.00 LIFE INSURANCE 169 227 204 300 II108.00 INSURANCE - HEALTH 2,385 3,438 1,877 4,583 109.00 PENSION CONTRIBUTION 3,848 3,432 3,800 3,712 TOTAL PERSONNEL SALARIES 75,433 102,066 97,133 131,284 I MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 2,792 3,000 3,000 2,700 II 210.00 MINOR EQUIPMENT 106 500 470 450 TOTAL MATERIALS AND SUPPLIES 2,898 3,500 3,470 3,150 I CONTRACTUAL SERVICE II301.00 PUBLIC NOTIFICATION 515 1,000 1,000 1,000 303.00 PUBLICATIONS AND DUES 13,095 15,000 14,500 14,844 304.00 TRAVEL AND TRAINING 14,992 4,000 3,500 5,500 II304.01 CITY BOARD TRAVEL AND TRAINING 0 6,000 4,000 4,000 311.02 INSURANCE-PERSONAL LIABILITY 11,708 15,420 15,420 16,190 314.00 PROFESSIONAL SERVICES 65,694 20,000 15,000 18,720 II326.00 ANNUAL REPORT 0 20,000 0 20,000 331.00 MOTOR POOL CHARGES 0 1,500 2,500 2,650 900.00 MISCELLANEOUS EXPENSE 0 1,500 1,500 1,500 IITOTAL CONTRACTUAL SERVICE 106,004 84,420 57,420 84,404 MAINTENANCE II 401.00 OFFICE MACHINE MAINTENANCE 1,052 1,000 600 700 403.00 VEHICLE & MACHINE MAINTENANCE 7,233 350 400 600 I TOTAL MAINTENANCE 8,285 1,350 1,000 1,300 CAPITAL I 801.00 FIXED ASSETS 1,905 5,800 5,800 0 I TOTAL CAPITAL 1,905 5,800 5,800 0 TOTAL CITY MANAGER $ 194,525 S 197,136 S 164,823 S 220,138 I I I GENERAL ADMINISTRATION DEPARTMENT CITY MANAGER DIVISION CITY MANAGER PROGRAM IPERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 I City Manager 1 $ 61, 871 Staff Administrator 1 20, 020 Secretary 1 15, 604 ' Clerk/Typist 1 12 , 024 Contingency 3 , 500 4 $113 , 019 Extra Services $ 1, 589 I Overtime $ 500 I EXPLANATION OF ACCOUNTS I101-010-5-303 . 00 Publications & Dues National League of Cities $ 1, 864 I ICMA 400 ICMA Publications 542 Arkansas Municipal League 10, 063 I Chamber of Commerce 350 ACMA 125 Newspapers & Miscellaneous 1, 500 I $ 14 , 844 I101-010-5-304 . 00 Travel and Training Ark. Mun. League Meetings 800 City Meetings 700 I ACMA 400 Seminars/Conferences 3 , 000 Miscellaneous 600 111 $ 5, 500 I101-010-5-304. 01 City Board Travel and Training Miscellaneous $ 4 , 000 I 9Q 101-010-5-314 .00 Professional Services Mgmt. consulting services $ 3 , 000 Fayetteville Open Channel 10, 500 Chamber of Commerce 2 , 500 Contribution to "Partners for Livable Places" 2, 000 Miscellaneous 720 $ 18 ,720 ' 101-010-5-326. 00 ANNUAL REPORT ' Rollforward, 1989 Calendar Expense $ 20. 000 ' 1 1 1 ga i II I FUND 101 - GENERAL GENERAL ADMINISTRATION DEPARTMENT DIVISION 021 CITY ATTORNEY DIVISION ACTIVITY 5 LEGAL PROGRAM II ACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I100.00 SALARIES AND WAGES S 61,578 S 58,876 $ 56,556 S 57,300 102.00 EXTRA SERVICE (LEGAL OR OTHER) 10,554 20,000 18,000 15,000 II 105.00 SOCIAL SECURITY TAXES 3,900 4,464 4,464 5,130 107.00 INSURANCE - LIFE 149 165 165 171 108.00 INSURANCE - HEALTH 2,109 2,292 2,292 2,292 109.00 PENSION CONTRIBUTION 4,518 4,263 4,263 4,638 II TOTAL PERSONNEL SALARIES 82,808 90,060 85,740 84,531 I MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 1,157 1,550 1,500 1,550 I 210.00 MINOR EQUIPMENT 379 300 0 300 TOTAL MATERIALS AND SUPPLIES 1,535 1,850 1,500 1,850 I CONTRACTUAL SERVICE 303.00 PUBLICATIONS AND DUES 2,598 3,469 3,469 3,000 1 304.00 TRAVEL AND TRAINING 1,477 2,000 2,000 2,000 305.00 POSTAGE 112 100 100 100 314.00 PROFESSIONAL SERVICES 11,957 51,000 25,000 51,000 I 900.00 MISCELLANEOUS EXPENSE 38 50 50 50 TOTAL CONTRACTUAL SERVICE 16,181 56,619 30,619 56,150 I MAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 0 200 200 200 ITOTAL MAINTENANCE 0 200 200 200 IILEGAL - CITY ATTORNEY $ 100,525 $ 148,729 $ 118,059 S 142,731 II II II 100 GENERAL ADMINISTRATION DEPARTMENT CITY ATTORNEY DIVISION LEGAL PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 City Attorney 1 $ 40, 000 Secretary - 1 17 , 300 2 $ 57 , 300 Extra Services (Legal or Other) $ 15, 000 ' EXPLANATION OF ACCOUNTS 101-021-5-200. 00 OFFICE SUPPLIES & PRINTING Copies $ 1, 050 I Miscellaneous 500 $ 1, 550 I 101-021-5-303 . 00 PUBLICATIONS & DUES ' Arkansas Code Cum. Supp. $ 400 Litigating and Defd. Cum. Supp. 150 II Arkansas Statutes Cum. Supp. 450 II Arkansas Digest Cum. Ann. 360 Shepard's Ark Citations 50 Arkansas Supreme Court Dues 105 Arkansas Bar Association Dues 105 American Bar Association Dues 155 IIU.S. District Court Dues 10 Reference Material 420 U.S. Supreme Court Advance Sheets 210 Nimlo Dues 270 I Ark Supreme Court Advance Sheets 210 Ark Advance Annotation Service 55 Miscellaneous 50 II $ 3 , 000 101 ' ' 101-021-5-304 . 00 TRAVEL & TRAINING NIMLO Annual Conference $ 1, 000 Amer. Bar-Local Govt. Section Conf. 1,000, $ 2 , 000 101-021-5-314. 00 PROFESSIONAL SERVICES ' This includes court reporters fees to prepare depositions and appeal transcripts. Also included is the sheriffs fees to serve summons and subpoena. $ 1, 000 11 Possible Court Settlements 50, 000 $ 51, 000 101-021-5-401.00 OFFICE MACHINE MAINTENANCE Maintenance $ 200 ' 101-021-5-900. 00 MISCELLANEOUS EXPENSE Miscellaneous $ 50 1 LO2 II FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT IIDIVISION 031 CITY PROSECUTOR DIVISION ACTIVITY 5 MUNICIPAL COURT CASES ACTUAL BUDGETED ESTIMATED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 51,688 $ 62,135 S 62,135 S 58,489 II 102.00 EXTRA SERVICES 468 4,200 4,200 2,000 103.00 OVERTIME 1,344 2,344 2,344 1,335 105.00 SOCIAL SECURITY TAXES 3,911 4,621 4,621 4,322 II107.00 INSURANCE - LIFE 156 174 174 179 108.00 INSURANCE - HEALTH 2,114 2,335 2,335 2,962 109.00 PENSION CONTRIBUTION 767 566 566 872 I TOTAL PERSONNEL SALARIES 60,448 76,375 76,375 70,159 MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 3,994 6,488 4,500 5,132 210.00 MINOR EQUIPMENT 692 1,716 1,716 1,220 I TOTAL MATERIALS AND SUPPLIES 4,686 8,204 6,216 6,352 CONTRACTUAL SERVICE II 303.00 PUBLICATIONS AND DUES 1,204 2,647 2,647 2,702 II304.00 TRAVEL AND TRAINING 2,722 1,800 1,800 1,080 305.00 POSTAGE 0 80 0 80 308.01 OFFICE RENT 2,400 3,000 3,300 3,300 309.00 LEASE EXPENSE 0 240 82 294 II 310.01 TELEPHONE EXPENSE 1,007 3,163 1,000 3,526 314.00 PROFESSIONAL SERVICES 2,218 2,750 2,750 2,833 900.00 MISCELLANEOUS EXPENSE 63 80 80 100 I TOTAL CONTRACTUAL SERVICE 9,614 13,760 11,659 13,915 II MAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 711 1,081 900 1,277 I TOTAL MAINTENANCE 711 1,081 900 1,277 II CAPITAL 801.00 FIXED ASSETS 549 1,000 1,000 0 I TOTAL CAPITAL 549 1,000 1,000 0 II TOTAL CRIMINAL CASE S 76,008 $ 100,420 $ 96,150 S 91,703 II 1 II o . I I GENERAL ADMINISTRATION DEPARTMENT CITY PROSECUTOR DIVISION MUNICIPAL COURT CASES PROGRAM IPERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 City Prosecutor 1.00 $ 20, 000 I Legal Assistant II .80 14, 533 Legal Assistant I 1.00 12,459 Clerk/Typist 1.00 11, 497 I Bonus 726 3.80 $ 58,489 IExtra Services $ 2 , 000 IOvertime $ 1, 335 IEXPLANATION OF ACCOUNTS II101-031-5-200. 00 OFFICE SUPPLIES & PRINTING Jones & Reynolds Copies $ 1, 512 I Police Dept. Copies 252 Xerox Copies 520 Copy Paper 73 I Stationary 320 Envelopes 420 Xerox Ribbon 152 I Misc. Supplies 1, 883 $ 5, 132 II101-031-5-210. 00 MINOR EQUIPMENT File Cabinets (4 drawer) $ 483 I Space Heator 70 Storage Cabinet 270 Ceiling Fans 210 I Attache Cases (2) 149 Chair Mat 97 Calculator 123 I Electric Stapler 140 $ 1, 220 I I 104 101-031-5-303 . 00 PUBLICATIONS & DUES ' 87 Supp. Drunk Driving $ 27 88 Supp. Drunk Driving 35 ' Drunk Driving & 87 Supp. 259 Drinking Driving Law Letter 150 DWI - Law and Science Journal 154 I AR Advance Reports 114 Prosecutor's Misconduct 88 Supp. 54 AR Code Court Rules 88 35 AR 88 Advance Code Service 65 II Defense of Drunk Driving 583 Springdale Directory 111 Fayetteville Directory 75 ' AR Criminal Code 42 Membership AR Trial Lawyers 100 Membership Amer. Trial Lawyers 200 Def.Speeding/Reckless Driving 77 Criminal Law Deskbook 73 1987 Supp. AR Code Anno. 250 Strategic use of Scien. Evidence 84 I Municipal Yearbook 73 New Publications 141 $ 2 ,702 I 101-031-5-304 . 00 TRAVEL & TRAINING ATLA $ 400 Mun.Court Efficiency Seminar 334 Miscellaneous 346 I $ 1, 080 I 101-031-5-305. 00 POSTAGE ' Box Rent $ 22 Postage 272 $ 294' 101-031-5-308. 01 OFFICE RENT , Jones & Reynolds $ 3 , 300 I 101-031-5-309. 00 LEASE EXPENSE ACIC Terminal $ 294 I .y 5 _ a. 1 ' 101-031-5-310. 01 TELEPHONE EXPENSE Aerofone $ 519 ' SW Bell 710 Midwestern Telephone 144 Repairs 250 ' Access Computer Tele Line 1,903 $ 3 , 526 101-031-5-314 . 00 PROFESSIONAL SERVICES ' Court Reporters $ 500 Subpoenas 103 Expert Witness 2, 000 Sit In Prosecutor 230 $ 2 ,833 ' 101-031-5-401. 00 OFFICE MACHINE MAINTENANCE Xerox Memorywriter $ 717 ' IBM Selectric 98 Lanier Equipment 62 Quietwriter Printer 243 ' Repair Expense 157 $ 1,277 11 10 I FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT IIDIVISION 033 CITY PROSECUTOR DIVISION ACTIVITY 5 CIRCUIT COURT CASES ACTUAL BUDGETED ESTIMATED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 5,146 $ 3,720 S 3,720 S 3,720 I 102.00 EXTRA SERVICES 2,063 4,300 4,300 5,429 103.00 OVERTIME 36 188 188 197 105.00 SOCIAL SECURITY TAXES 388 281 281 249 II 107.00 INSURANCE - LIFE 8 13 13 13 108.00 INSURANCE - HEALTH 113 167 167 167 109.00 PENSION CONTRIBUTION 0 0 0 218 II TOTAL PERSONNEL SALARIES 7,754 8,669 8,669 9,993 CONTRACTUAL SERVICE I 314.00 PROFESSIONAL SERVICES 17 240 25 240 TOTAL CONTRACTUAL SERVICE 17 240 25 240 II TOTAL CRIMINAL CASE S 7,771 S 8,909 S 8,694 $ 10,233 I ____ = I I I I I 1 I I I t07 i GENERAL ADMINISTRATION DEPARTMENT CITY PROSECUTOR DIVISION CIRCUIT COURT CASES PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 Legal Assistant .20 $ 3 , 633 Bonus 182 .20 $ 3 .720 Extra Services $ 4 ,429 Overtime $ 197 ' EXPLANATION OF ACCOUNTS 101-033-5-314.00 PROFESSIONAL SERVICES Subpoenas $ 240 1 108 I I FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 040 MUNICIPAL COURT DIVISION I ACTIVITY 5 MUNICIPAL JUDGE PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 26,766 S 39,500 $ 36,300 $ 36,425 I 105.00 SOCIAL SECURITY TAXES 2,287 3,530 3,020 2,900 107.00 INSURANCE LIFE 93 102 102 107 109.00 PENSION CONTRIBUTION 1,740 3,900 3,900 2,186 TOTAL PERSONNEL SALARIES 30,885 47,032 43,322 41,618 I MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 6 0 0 100 TOTAL MATERIALS AND SUPPLIES 6 0 0 100 I CONTRACTUAL SERVICE 303.00 PUBLICATIONS AND DUES 698 1,984 2,134 1,206 I 304.00 TRAVEL AND TRAINING 149 500 438 500 314.00 PROFESSIONAL SERVICES 2,740 2,800 4,125 2,875 I TOTAL CONTRACTUAL SERVICE 3,587 5,284 11,981 4,581 CAPITAL I 801.00 FIXED ASSETS 0 0 0 1,450 TOTAL CAPITAL 0 0 0 1,450 TOTAL MUNICIPAL JUDGE $ 34,478 $ 52,316 $ 55,303 $ 47,749 I I I I I I 109 II I GENERAL ADMINISTRATION DEPARTMENT MUNICIPAL JUDGE DIVISION MUNICIPAL JUDGE PROGRAM IPERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 Municipal Judge 1 $ 36,425 1 IEXPLANATION OF ACCOUNTS II101-040-5-303 . 00 PUBLICATIONS & DUES American Bar Association I Dues $ 150 American Bar Association Dues 180 Arkansas Advance Rep 114 I Accumulative Supplements 185 Miscellaneous Publications 200 Local Associations & Publications 377 I $ 1, 206 I101-040-5-304. 00 TRAVEL & TRAINING Judge Council Meeting $ 250 I Annual Judge Association Meeting 250 $ 500 I I 101-040-5-314 . 00 PROFESSIONAL SERVICES Sit-in Judge $ 2 , 875 I 101-040-5-801. 00 FIXED ASSETS IComputer Terminal (1) $ 1, 450 I I I 110 II I FUND 101 - GENERAL FUND GENERAL ADMINISTRATION DEPARTMENT DIVISION 050 ECONOMIC DEVELOPMENT DIVISION IIACTIVITY 5 ECONOMIC DEVELOPMENT PROGRAM ACTUAL BUDGETED REVISED BUDGETED IIPERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 0 S 46,301 S 10,154 $ 60,308 105.00 SOCIAL SECURITY TAXES 0 3,646 813 4,635 II107.00 LIFE INSURANCE 0 163 27 172 108.00 INSURANCE - HEALTH 0 2,292 139 1,667 109.00 PENSION CONTRIBUTION 0 2,027 660 3,305 II112.00 LESS REVENUE SHARING 0 0 0 0 TOTAL PERSONNEL SALARIES 0 54,429 11,793 70,087 I MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 0 14,000 2,500 13,000 II 210.00 MINOR EQUIPMENT 0 6,300 1,000 1,000 TOTAL MATERIALS AND SUPPLIES 0 20,300 3,500 14,000 II CONTRACTUAL SERVICE 303.00 PUBLICATIONS AND DUES 0 1,500 1,500 2,500II 304.00 TRAVEL AND TRAINING 0 29,100 9,100 30,000 305.00 POSTAGE 0 1,500 500 1,500 309.00 LEASE EXPENSE 0 4,000 0 18,700 310.00 UTILITIES 0 1,500 0 1,500 II 310.01 TELEPHONE EXPENSE 0 2,500 500 3,000 342.00 PROMOTIONAL ACTIVITIES 0 15,000 5,000 15,000 II 900.00 MISCELLANEOUS EXPENSE 0 1,000 500 1,000 TOTAL CONTRACTUAL SERVICE 0 56,100 17,100 73,200 II MAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 0 400 0 400 II 403.00 VEHICLE & MACHINE MAINTENANCE 0 300 300 3,252 TOTAL MAINTENANCE 0 700 300 3,652 II CAPITAL 802.00 VEHICLES AND EQUIPMENT 0 0 0 12,500 I 801.00 FIXED ASSETS 0 8,075 0 8,075 803.00 FURNITURE & FIXTURES 0 4,800 0 4,800 I TOTAL MAINTENANCE 0 12,875 0 25,375 TOTAL ECONOMIC DEVELOPMENT PROGRAM S 0 $ 144,404 $ 32,693 $ 186,314 I 111 II ' GENERAL ADMINISTRATION DEPARTMENT ECONOMIC DEVELOPMENT DIVISION ECONOMIC DEVELOPMENT PROGRAM PERSONNEL SCHEDULE ' Number of 1989 Budgeted Employees 1989 Economic Development Coord. 1 $ 44 , 000 ' Contingency 3 , 000 Secretary 1 13 , 308, 2 $ 60, 308 ' EXPLANATION OF ACCOUNTS 101-050-5-200. 00 OFFICE SUPPLIES & PRINTING ' Printing of Brochures $ 12 , 000 Miscellaneous Office Supplies 1, 000 $ 13 , 000 ' 101-050-5-210. 00 MINOR EQUIPMENT Miscellaneous 1, 000 I 101-050-5-303 . 00 PUBLICATIONS & DUES Misc. Dues, Journals, & Publications $ 2 , 500 101-050-5-305. 00 POSTAGE ' Misc. Mailings $ 1, 500 I ' 101-050-5-309 . 00 LEASE EXPENSE 312 Sq. Ft. Office Space @ $5 Sq. Ft. $ 18, 700 1 112 101-050-5-310. 00 UTILITIES ' Yearly Utilities for Office $ 1, 500 ' 101-050-5-310. 01 TELEPHONE EXPENSE Yearly Long Distance, Phone Service $ 3 , 000 101-050-5-342 . 00 PROMOTIONAL ACTIVITIES Advertising & Promotion Expenses $ 15, 000 101-050-5-403 . 00 VEHICLE & MACHINE MAINTENANCE Maintenance/Gas & Oil $ 3 , 252 I 101-050-5-801. 00 FIXED ASSETS Omni Classic Lanier $ 575 Lanier Insight, Head Set, Foot I Pedal, Tapes, and Pocket Caddy 1, 400 Personal Computer (2) 4 , 200 Letter Quality Printer 1. 900 ' $ 8 , 075 101-050-5-802 . 00 0-5-802 . 00 VEHICLES & EQUIPMENT Rollforward Vehicle $ 12 , 500 I 101-050-5-803 . 00 FURNITURE & FIXTURES ' Conference Table $ 1, 000 Executive Desk 1, 500 Regular Desk 1, 200 Credenza 1, 100 $ 4 , 800 ' CITY OF FAYETTEVILLE GENERAL ADMINISTRATION DEPARTMENT COMMUNICATION DIVISION CENTRAL DISPATCH CENTER PROGRAM GOAL: To improve telephone techniques of dispatchers. OBJECTIVE: To reduce citizen complaints related to telephone ' (i .e. , being put on hold) by 15%. 1987 1988 1989 ' 35 29 25 ' (number of complaints) STRATEGY(S) : 1. Conduct training on proper telephone policies and procedures. 2 . Training on how to handle difficult and sensitive telephone 1 situations (hysterical callers, suicide calls) . 3 . Reiterate the fact that some citizens never have to call the ' Police and Fire Departments for service, but when they do, the impression the dispatcher gives is the one they use to identify Police and Fire from then one. 4. Document any complaints received and investigate potential problems taking whatever action is required. OBJECTIVE: To reduce call backs for information on Police, Fire and City wide calls by 25%. ' 1987 1988 1989 ' 2500 2000 1500 (number of call backs for information) ' STRATEGY(S) : 1. Conduce extensive training on what information to get while you have the caller on the phone. 2 . After training has been conducted, evaluate each dispatcher on how well she has applied what she has learned. Do this On a regular basis. 3 . Set forth written policies. Include in these policies a ' written procedure for each type of call. 114 I GOAL: To create a complete ongoing training guideline for all I dispatchers. ex I OBJECTIVE: To design a training program based on experience, , reference materials and visual aids. 1987 1988 1989 N/A 15% 50% I (percentage towards completion) STRATEGY(S) : 1 1 . To write a training guideline for each section of training: I telephone, police radio, fire radio, other equipment, etc. 2 . To develop a complete checklist for all dispatch duties. 3 . To create workbooks for new dispatchers. 4. Compile videos, cassettes and slides to help with completing I the dispatch training program. 5 . Have individual dispatchers help with compiling information I in the areas they excel. 6. Require all dispatchers to take the APCO-80 hour dispatch course within a year of their hire date. I 7 . Subscribe to Public Safety newsletters that will give us current information. I GOAL: To seriously address the problem of stress and the I dispatcher. OBJECTIVE: To reduce the number of days dispatcher' s are I absent due to stress related problems. 1987 1988 1989 I N/A 20 10 (number of days absent) I STRATEGY(S) : 1. Training on how to cope with stress. I 2 . Practice techniques given in the classes on stress. I 115 I 3 . Encourage use of exercise equipment in the weight room. 4. Have City Nurse give talks on stress. IOBJECTIVE: To relieve stress by decreasing the number of overtime hours dispatchers are presently working Ibecause of a lack of personnel . 1987 1988 1989 I1000 OT 200 OT 1156 Comp 200 Comp I (number of overtime/comp hours worked - estimated figures for total year. ISTRATEGY(S) : 1 . Hire a dispatcher to work strictly relief (include vacation, Itraining and emergencies) . 2 . Will do all clerical work when on duty to free up other dispatchers and allow them to concentrate strictly on Police, Fire, Citywide and E-911 . 3 . Use E-911 money to help fund this position. I4. Act as call taker when time is available. IGOAL: To improve knowledge of the Arkansas Crime Information Center (ACIC) procedures and policies. 111 OBJECTIVE: To attend all required classes given by ACIC. I1987 1988 1989 4 5 5 I (number of dispatchers to attend training) STRATEGY(S) :I 1 . Send new dispatchers to basic terminal training within two (2 ) months of their hire date. I2 . Attend advanced terminal class within one year of hire date. 3 . Recertify dispatchers every two (2 ) years as required. I I 11t 1 GOAL: To improve the operations of the Central Dispatch 1 Center. decrease bythe time when supervision OBJECTIVE: To 90% is unavailable 1987 1988 1989 N/A 50 5 1 (approximate number of times without supervisor to contact) STRATEGY(S) : 1 . Reclassify a present dispatch position to Dispatcher II and include supervisor duties to their job description. 2 . Fund this reclassification with E-911 money when it is available. 1 1 1 1 1 1 1 1 1 1 117 1 II I FUND 101 - GENERAL GENERAL ADMINISTRATION DEPARTMENT DIVISION 260 COMMUNICATIONS DIVISION ACTIVITY 5 CENTRAL DISPATCH CENTER PROGRAM IIACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 I PERSONNEL SALARIES 100.00 SALARIES AND WAGES $ 12,204 S 5,478 S 5,478 S 5,842 II 101.00 NON-UNIFORMED PERSONNEL 104,132 122,195 110,217 151,726 103.00 OVERTIME 502 643 643 782 104.00 OVERTIME NON-UNIFORM 4,785 9,251 9,251 10,939 I 105.00 SOCIAL SECURITY TAXES 7,745 9,928 9,928 12,351 107.00 INSURANCE - LIFE 400 563 563 653 108.00 INSURANCE - HEALTH 6,073 8,801 8,801 9,541 109.00 PENSION CONTRIBUTION 3,472 3,303 3,304 3,876 II112.00 LESS REVENUE SHARING (16,366) 0 0 0 TOTAL PERSONNEL SALARIES 122,947 160,162 148,185 195,710 IIMATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 137 2,557 2,557 2,840 203.00 CLEANING SUPPLIES 0 150 150 150 204.00 CHEMICALS 0 0 0 30 I 210.00 MINOR EQUIPMENT 1,960 3,987 3,763 2,437 TOTAL MATERIALS AND SUPPLIES 2,097 6,694 6,470 5,457 IICONTRACTUAL SERVICE 302.00 UNIFORMS & PERSONAL EQUIPMENT 2,420 2,747 2,747 3,210 I 303.00 PUBLICATIONS AND DUES 0 235 93 586 304.00 TRAVEL AND TRAINING 1,110 4,850 4,850 6,150 305.00 POSTAGE 0 300 300 300 I 309.00 LEASE EXPENSE 6,479 11,400 11,400 10,200 310.00 UTILITIES 0 2,785 2,785 2,050 310.01 TELEPHONE EXPENSES 0 2,054 2,054 1,949 311.01 INSURANCE - SELF 0 1,000 1,000 0 II 311.02 INSURANCE - PERSONAL LIABILITY 4,962 2,994 2,994 1,950 315.00 CONTRACT SERVICES 2,068 1,297 1,297 2,673 329.00 EMPLOYEE RECOGNITION 0 450 450 450 I 331.00 MOTOR POOL CHARGES 0 630 630 630 900.00 MISCELLANEOUS EXPENSE 5 50 50 50 II TOTAL CONTRACTUAL SERVICE 17,044 30,792 30,650 30,198 1 I II 11 'I II FUND 101 - GENERAL GENERAL ADMINISTRATION DEPARTMENT II DIVISION 260 COMMUNICATIONS DIVISION . ACTIVITY 5 CENTRAL DISPATCH CENTER PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED I 1987 1988 1988 1989 MAINTENANCE I 400.00 BUILDINGS & GROUND MAINT. 53 540 540 1,410 401.00 OFFICE MACHINE MAINTENANCE 90 500 500 1,360 II402.00 RADIO MAINTENANCE 10,739 2,500 1,800 5,316 403.00 VEHICLE & MACHINE MAINTNANCE 0 220 220 236 TOTAL MAINTENANCE 10,882 3,760 3,060 8,322 II CAPITAL 801.00 FIXED ASSETS 3,456 23,028 6,121 34,986 II TOTAL CAPITAL 3,456 23,028 6,121 34,986 I CENTRAL DISPATCH CENTER S 156,426 S 224,436 S 194,486 $ 274,673 II II II I II I II II II II - «r I I GENERAL ADMINISTRATION DEPARTMENT COMMUNICATIONS DIVISION CENTRAL DISPATCH CENTER PROGRAM IPERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 Uniformed ILieutenant .20 $ 5, 842 II Overtime $ 782 I Non-Uniformed Dispatch - Supervisor 1. 00 $ 20, 734 Dispatcher II 1. 00 17,793 I Dispatcher 7. 30 109, 130 Straight Time Holiday 3 ,204 Bonus 865 II 8. 30 $151, 726 II Overtime $ 10, 939 EXPLANATION OF ACCOUNTS I II101-260-5-200. 00 OFFICE SUPPLIES AND PRINTING Binders $ 150 I Spiral Notebooks 338 Stationery 110 Computer Paper 9 1/2x11 870 Printing Expense 150 I Miscellaneous 1, 222 $ 2 , 840 101-260-5-210. 00 MINOR EQUIPMENT I Headset Centra Commll $ 582 Rollforward Plantronics Headset 224 Chair 283 I Printer Stand 458 SL Phone Replacement 470 File Cabinet 310 Miscellaneous 110 I $ 2 ,437 I ' )! i A ti 11 101-260-5-302 . 00 UNIFORMS & PERSONAL EQUIPMENT Lieutenant $ 85 Dispatch Uniform Rental 2 , 824 Patches 173 ' Name Tags 128 $ 3 , 210 I 101-260-5-303 . 00 PUBLICATIONS & DUES , APCO $ 50 City Directories, including 1988 Rollforwards 300 II Public Safety Newsletter 70 Emergency Dispatch Newsletter 18 IIDisp. Guide to Crimes in Progress 50 Fire Engineering Magazine 19 Firehouse Magazine 29 Miscellaneous 50 $ 586 II 101-260-5-304 . 00 TRAVEL & TRAINING ACIC Training $ 1, 250 111 Specialized Training 1, 300 Stress Management 300 New Employee Orientation Meal 500 , Educational Assistance 500 Query 36 Training 900 Chiefs Users Group 1, 900 $ 6, 150 101-260-5-309. 00 LEASE EXPENSE ACIC Computer Terminal $ 2 , 400 I ACIC Usage Charge 7 , 800 $ 10, 200 1 101-260-5-315. 00 CONTRACT SERVICES ' Dictaphone 24 Hr Recorder $ 2 , 133 Carpet Cleaning 540 $ 2 , 673 1 12 ! ' 101-260-5-329. 00 EMPLOYEE RECOGNITION Safety Incentives $ 150 Employee Recognition 300 $ 450 101-260-5-402 . 00 RADIO MAINTENANCE Misc. Repair such as: 1, 500 CentraCom II Control Station ' System Managers Terminal IBM XT Computers (2) 20 Line phone Encoder Rollforward Equipment to Hook Emer- gency Phone to Headset 700 Motorola Service Contract 3 , 116 ' $ 5, 316 ' 101-260-5-801. 00 FIXED ASSETS Digital Message Receiver $ 11,872 Computer Terminal 2, 269 Rollforward Centra Comm II Slave Console & Motorola Portable wi/ ' Charger 16, 907 Reel Logging Tapes 3 , 938 $ 34 , 986 9,; I I I I I I I I I I I I I I 1 1 I I 1 I IIADMINISTRATIVE SERVICES DEPARTMENT FINANCE DIVISION BUDGET & RESEARCH PROGRAM IPERSONNEL SCHEDULE II Number of 1989 Budgeted Employees 1989 I Assistant Administrative Services Director 1 $ 27, 226 Budget Coordinator 1 29,474 Workstudy/part-time 3 , 000 ilResearch/Performance Analyst 1 17,478 3 $ 77, 178 IOvertime $ 1, 093 EXPLANATION OF ACCOUNTS II II101-133-5-200. 00 OFFICE SUPPLIES & PRINTING Xerox Copies $ 1, 803 I Budget Preparation Manual 200 Printing of Budget 2, 800 Budget Covers & Binders 500 I 5-Year Plan 1, 000 Miscellaneous 635 $ 6, 938 I 101-133-5-210. 00 MINOR EOUIPMENT IIFloppy Discs $ 140 Calculator 160 I Miscellaneous $ 150 450 I 101-133-5-303 . 00 PUBLICATIONS & DUES American Society for I Public Adm. $ 60 Misc. Books 200 AGFOA 90 I Application for GFOA award 250 LOGIN Information Network Subscription 2 , 975 I $ 3 , 575 I 165 1 r 101-133-5-304 . 00 TRAVEL & TRAINING AGFOA $ 240 Municipal League 440 Miscellaneous 150 I $ 830 1 101-133-5-401. 00 OFFICE MACHINE MAINTENANCE Calculator Repair $ 100 11 1 1 1 1 11 11 I 1 1 166 1 I I CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT FINANCE DIVISION I UTILITY BILLING PROGRAM I GOAL: To bill all utility charges as efficiently and economically as possible. I OBJECTIVE: To ensure staff efficiency by utilizing normal working hours more efficiently and thus, reducing overtime work by 7% in 1989 . I1987 1988 1989 I 1090 1035 970 (hours worked past normal work time) I STRATEGY(S) : 1. Implement the service order program that will allow customer I service orders to be computerized, thus eliminating one complete step in processing orders. I 2 . Provide service orders to servicemen in the field that will supply more customer and meter information, thus reducing radio time to get this information from the billing clerks. 1 3 . Eliminate the manual input of meter readings into the computer by implementing the Automatic Meter Reading Management System. I4. Bill accounts for incurred service charges through the regular billing procedures rather than adjusting the I accounts, thus reducing the amount of adjustment entries and eliminating the manual refiguring and retyping of these bills. I OBJECTIVE: To provide more information on customer accounts by computerizing every manual process possible, thus reducing the number of manual reports and I procedures by 10% in 1989. 1987 1988 1989 I30% 25% 15% (percentage of manual reports and I procedures in utility billing) I I 167 STRATEGY(S) : ' 1 . Set up codes on utility accounts that indicate each customers payment history to be used in reference to the collection of delinquent accounts. 2 . Create a program that will monitor all promises made by customers to ensure that each promise has been paid by the extension due date. 3 . Computerize clean-up memorandums on property owners by utilizing the landlord information program. 4. Utilize programs on accounts by inputting various information, such as Social Security number, Driver' s License number, telephone number, spouse name and place of employment. 5 . Set up various files on computer to maintain reports on accounts that have been cut-off for non-payment, cut-off for bad check, and usage on cut-off. 6. Review operations to determine where manual processes can be efficiently computerized. 7. Visit other utility companies to gather ideas and information for making efficiency improvements. 1 168 i II II FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT I DIVISION 134 ACTIVITY 5 FINANCE DIVISION UTILITY BILLING PROGRAM I ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 40,158 $ 40,089 $ 41,100 $ 40,495 II 103.00 OVERTIME 2,836 3,000 3,000 1,375 105.00 SOCIAL SECURITY TAXES 2,919 3,253 3,320 3,151 107.00 LIFE INSURANCE 142 176 160 200 1 108.00 INSURANCE-HEALTH 2,401 2,709 2,630 2,501 109.00 PENSION CONTRIBUTION 926 1,568 1,568 2,402 I TOTAL PERSONNEL SALARIES 49,381 50,795 51,778 50,124 MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 848 1,105 600 850 210.00 MINOR EQUIPMENT 235 192 162 40 IITOTAL MATERIALS AND SUPPLIES 1,083 1,297 762 890 CONTRACTUAL SERVICE II301.00 PUBLIC NOTIFICATION 290 450 250 400 900.00 MISCELLANEOUS EXPENSE 100 200 200 250 IITOTAL CONTRACTUAL SERVICE 390 650 450 650 MAINTENANCE II401.00 OFFICE MACHINE MAINTENANCE 133 50 50 53 I TOTAL MAINTENANCE 133 50 50 53 CAPITAL I801.00 FIXED ASSETS 0 0 0 2,900 TOTAL CAPITAL 0 0 0 2,900 ITOTAL UTILITY BILLING S 50,988 $ 52,792 S 53,040 $ 54,617 II II II II ADMINISTRATIVE SERVICES DEPARTMENT FINANCE DIVISION UTILITY BILLING PROGRAM PERSONNEL SCHEDULE ' Number of 1989 Budgeted Employees 1989 I W&S Service Superintendent .25 $ 5, 975 Assistant Office Manager 1. 00 19, 861 , Clerk Typist 1. 00 14, 659 2 . 50 $ 40, 495 Overtime $ 1, 375 I EXPLANATION OF ACCOUNTS 101-134-5-200.00 OFFICE SUPPLIES & PRINTING Xerox copies $ 750 Miscellaneous 100 $ 850 101-134-5-801. 00 FIXED ASSETS Personal Computer I wi/Accessories $ 2 , 900 170 1 I I CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT FINANCE DIVISION IREVENUE COLLECTION PROGRAM GOAL: To provide customer services in a timely manner and as Iefficiently as possible. I OBJECTIVE: To maintain a 95% completion rate of customer service transactions that are completed within 15 days of request. I1987 1988 1989 92% 95% 95% I (percentage of customer service transactions completed within 15 Idays of request) STRATEGY(S) : I1. Implement the service order program that will computerize most customer service transactions, thus keeping all I information on utility accounts current. 2 . Provide terminals for each customer service clerk to utilize the service order program, thus eliminating one complete step II in processing customer service orders and also, reducing the customers waiting period. I 3 . Monitor customer service orders to ensure that completion of transactions are meeting standard time limit. I 4. Investigate the possibility of implementing a program for elderly and handicapped residential customers which would waive the late penalty applied to their account. I 5 . Continue monthly office meetings to assist customer service clerks in the training of specific areas needing improvement. I OBJECTIVE: To reduce the percentage of customer telephone calls that were incomplete due to all lines being busy by 5% during 1989 . 1 1987 1988 1989 I 26% 26% 21% (percentage of incomplete telephone calls due to all lines being busy) 1 1 '7 .. 1 STRATEGY(S) : , 1 . Provide a telephone system that will efficiently and economically meet the City' s needs. 2 . Analyze telephone line traffic on a semi-annual basis and make efficiency improvements when needed. 3 . Continue to send Customer Service Clerks to Customer Service seminars to assist in the training of specific areas. GOAL: To ensure that all City utility billings are collected efficiently and fairly. OBJECTIVE: To reduce the percentage of final billings that are dropped to bad debt by 5% during 1989. 1987 1988 1989 50% 40% 35% (percentage of final bill expenses dropped to bad debt) STRATEGY(S) : 1. Coordinate the service deposit amounts to cover the utility billing charges for specific users which will reduce the amount of receivables incurred through final billings that may eventually become a bad debt expense. 2 . Reduce the number of delinquent accounts that may possibly cancel water services before collection of past due bills by advertising the option of bank drafts for utility payments for all utility customers. 3 . Provide more customer information on accounts such as Social Security number, Driver' s License number, spouse name, and place of employment to aid in the collection of bad debts. ' OBJECTIVE: To reduce the cost of printing needs for the collection and accounting of utility customer billings by 10% in 1989. 1987 1988 1989 4980 5105 4640 (dollars spend on receipts, forms ' and xeroxing) 172 I ISTRATEGY(S) : 1. Reduce the cost of service order forms by eliminating manual I service orders and implementing the customer service program on computer. I 2 . Utilize the service order program that will generate deposit receipts on the printer, thus reducing the cost of 3-part deposit receipts. I 3 . Utilize the cash receipts program that will generate cash receipts on the printer, thus reducing the cost of 3-part cash receipts. I4. Review all printing and xeroxing needs and make efficiency improvements such as combining forms, eliminating forms, or I reducing the cost of xeroxing by preprinting forms where possible. I GOAL: To provide the most efficient City utility services as possible. IOBJECTIVE: To implement a reorganization of the Business Office and the Meter Division by assigning one I Division Head to be directly responsible for the operations of both divisions. 1987 1988 1989 IN/A N/A 75% I (percentage of reorganization completed [ see strategy No. 1) ) ISTRATEGY(S) : 1. Carefully analyze resources and personnel usage and make recommendations regarding budgetary percentage changes to the I 1990 City budget. 2 . Review daily activities and make recommendations to Assistant ICity Manager regarding personnel needs. 3 . Assign schedules and responsibilities to both assistant Ipositions regarding daily functions. 4. Work with Assistant Water and Sewer Service Superintendent to Ifamiliarize self with meter operations. 5. Review operations of both divisions to determine efficiency improvements that would harmonize the operations of both Idivisions. I 17`a I 6. Develop long range plans for pending meter projects, such as I the reroute and E911 project, and pending Business Office projects. I I I I I I I I I I I I I I 17 I I FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT I DIVISION 135 FINANCE DIVISION ACTIVITY 5 REVENUE COLLECTION PROGRAM I PERSONNEL SALARIES ACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 I 100.00 SALARIES AND WAGES 103.00 OVERTIME $ 65,253 $ 72,917 $ 67,480 $ 69,104 988 2,100 1,545 1,905 105.00 SOCIAL SECURITY TAXES 4,789 5,693 5,199 5,337 107.00 INSURANCE - LIFE 314 362 362 352 I 108.00 INSURANCE - HEALTH 5,029 5,523 4,688 5,627 109.00 PENSION CONTRIBUTION 2,515 2,886 1,393 342 ITOTAL PERSONNEL SALARIES 78,889 89,481 80,667 82,667 MATERIALS AND SUPPLIES I200.00 OFFICE SUPPLIES & PRINTING 3,514 4,085 3,800 3,850 210.00 MINOR EQUIPMENT 770 570 570 850 I TOTAL MATERIALS AND SUPPLIES 4,284 4,655 4,370 4,700 CONTRACTUAL SERVICE I304.00 TRAVEL AND TRAINING 331 850 850 900 305.00 POSTAGE 493 1,500 2,000 2,000 I 310.01 TELEPHONE EXPENSE 27,128 39,000 34,000 37,000 900.00 MISCELLANEOUS EXPENSE 192 250 250 265 TOTAL CONTRACTUAL SERVICE 28,145 41,600 37,100 40,165 I MAINTENANCE I401.00 OFFICE MACHINE MAINTENANCE 906 1,265 1,000 1,160 TOTAL MAINTENANCE 906 1,265 1,000 1,160 ICAPITAL - MISCELLANEOUS 801.00 FIXED ASSETS 0 25,000 5,000 28,200 I TOTAL CAPITAL - MISCELLANEOUS 0 25,000 5,000 28,200 TOTAL REVENUE COLLECTION $ 112,224 $ 162,001 $ 128,137 $ 156,892 I I I 175 I ADMINISTRATIVE SERVICES DEPARTMENT I FINANCE DIVISION REVENUE COLLECTION PROGRAM PERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 I W&S Service Supt. .25 $ 5, 975 Clerk/Cashier 3 . 00 34 , 538 I Switch Board/Receptionist 1. 00 11, 543 Account Clerk I 1. 00 14 , 323 Straight Time Pay for Holidays 200 I Work Study/Part-time 2 , 525 5. 25 $ 69 , 104 I Overtime $ 1 , 905 I EXPLANATION OF ACCOUNTS I 101-135-5-200. 00 OFFICE SUPPLIES & PRINTING I Xerox Copies $ 840 I Depository Envelopes 900 C of F Receipts 1, 260 Miscellaneous 850 II$ 3 , 850 101-135-5-210. 00 MINOR EOUIPMENT II Data Rack 450 I Miscellaneous Equipment 400 $ 850 I 101-135-5-304 . 00 TRAVEL & TRAINING Post Office Trips $ 130 I Seminars 455 Misc. Training 315 I $ 900 I 17 I I 101-135-5-305. 00 POSTAGE EXPENSE Postage $ 2 , 000 I II101-135-5-310. 01 TELEPHONE EXPENSE Telephone Service & Long Distance $ 37 , 000 I 101-135-5-401. 00 OFFICE MACHINE MAINTENANCE Calculator Maintenance $ 180 Typewriter Maintenance 95 Postage Meter Maintenance 650 IPostage Scale Maintenance 175 Recorder Maintenance 60 $ 1, 160 I101-135-5-801. 00 FIXED ASSETS IBM Terminals (2) $ 2 , 800 I Printers (3) 5, 400 Telephone System Expansion Equipment (Rollforward) 20 , 000 $ 28 , 200 I I I I I I I I 177 101-135-5-310.01 TELEPHONE EXPENSE ' Telephone Service & Long Distance $ 37, 0001 101-135-5-401. 00 OFFICE MACHINE MAINTENANCE Calculator Maintenance $ 180 Typewriter Maintenance 95 Postage Meter Maintenance 650 I Postage Scale Maintenance 175 Recorder Maintenance 60 $ 1, 160 I 101-135-5-801. 00 FIXED ASSETS IBM Terminals (2) $ 2 , 800 ' Printers (3) 5,400 Telephone System Expansion Equipment (Rollforward) 20, 000 $ 28, 200 i 78 ' CITY OF FAYETTEVILLE ADMINISTRATI.VE SERVICES DEPARTMENT FINANCE DIVISION INTERNAL AUDITING PROGRAM ' GOAL: To review accounting records to ensure that they are in accordance with Generally Accepted Accounting Principles (GAAP) for Municipal Government. OBJECTIVE: To reduce the number of non-compliance comments and keep the number of management letter comments low. 1987 1988 1989 ' 2 2 2 (Non compliance) 3 3 3 (Management Comments) 5 5 5 (Total Comments) STRATEGY(S) : 1. To address all audit findings listed in the FY87 management letter and compliance letter. ' 2 . To work with the auditors during the FY88 audit and solve all findings which we are able to address during the FY88 audit. 3 . To review and solve all minor findings during the FY87 and FY88 audit which were not listed in the management or compliance letters. ' 4. To review all applicable state statutes for compliance. ' GOAL: To ensure that the City is, and always continues to be, in sound fiscal condition. 1 179 OBJECTIVE: To have no lapse of financial control . ' 1987 1988 1989 0 0 0 ' (number of material audit problems cited by external audits) , 1987 1988 1989 $10, 676. 50 0 0 (amount of monetary losses through theft or misappropriation) STRATEGY(S) : 1. Address any suggestions made by the external auditors or internal studies concerning internal control . 2 . Review grant files for compliance. 3 . Complete audit programs on internal control on a city-wide basis. 4. To monitor contract payments for compliance to contract requirements. 5. To review all accounting functions & submit an internal control report to the Assistant City Manager on a quarterly basis. I I 18 k> I I FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT I DIVISION 136 FINANCE DIVISION ACTIVITY 5 INTERNAL AUDITING PROGRAM I PERSONNEL SALARIES ACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 0 S 18,961 $ 18,961 S 24,308 105.00 SOCIAL SECURITY TAXES 0 1,543 1,543 1,891 107.00 INSURANCE - LIFE 0 103 103 108 108.00 INSURANCE - HEALTH 0 1,146 834 834 I 109.00 PENSION CONTRIBUTION 0 790 790 826 TOTAL PERSONNEL SALARIES 0 22,543 22,231 27,967 IMATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES AND PRINTING 0 550 1 550 700 210.00 MINOR EQUIPMENT 0 ,223 1,223 0 TOTAL MATERIALS AND SUPPLIES 0 1,773 1,773 700 ICONTRACTUAL SERVICE I 303.00 PUBLICATIONS AND DUES 0 700 700 700 304.00 TRAVEL AND TRAINING 0 0 0 1,000 ITOTAL CONTRACTUAL SERVICE 0 700 700 1,700 CAPITAL-MISCELLANEOUS I 801.00 FIXED ASSETS 0 2,900 2,900 0 803.00 EXPENDITURES FOR FURNITURE 0 1,200 1,200 0 ITOTAL CAPITAL-MISCELLANEOUS 0 4,100 4,100 0 TOTAL INTERNAL AUDITING S 0 S 29,116 S 28,804 $ 30,367 I I I I 131 I ADMINISTRATIVE SERVICES DEPARTMENT I FINANCE DIVISION INTERNAL AUDITING PROGRAM I PERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 II Internal Auditor/Grants Accountant 1. 00 $ 21, 504 Work Study 2 , 804 II $ 24, 308 I EXPLANATION OF ACCOUNTS I 101-136-5-303 . 00 PUBLICATIONS & DUES II Membership Int. of Int. Audit. $ 75 Audit Information 200 Misc. Audit Publications 425 $ 700 101-136-5-304 . 00 Travel & Training I Seminars $ 850 AGFOA Meetings 150 la , $ 1, 000 I I I I II I 18 '2 I ' CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT BUILDING MAINTENANCE DIVISION ' GENERAL MAINTENANCE PROGRAM ' GOAL: To provide maintenance services and minor remodeling and repairs for all City facilities, ensuring they remain structurally sound and in compliance with all code requirements. OBJECTIVE: To establish a building inspection and maintenance ' program which will ensure all category A buildings being inspected on a quarterly basis and category B buildings on a semi-annual basis. 1987 1988 1989 N/A N/A 60% (percent of City structures to be categorized and inspected) STRATEGY(S) : 1. Categorize all City owned buildings into two categories: A and B. 2 . Develop a Building Inspection form that will reflect the ' conditions of the exterior and interior of the building and grounds. ' 3 . Ensure that Division and Department Heads of such building are informed in writing on condition of building within two weeks of inspection. 4. Develop an Inspection and Maintenance Report file for each building in both categories A and B. OBJECTIVE: To provide quality repair work that is comparable to original manufacturer' s. 1987 1988 1989 80% 85% 90% (percentage of jobs performed meeting objective of comparable quality) I 18 3 STRATEGY(S) : ' 1 . Train maintenance personnel to carry out repairs to the level of the original manufacturer of the item. 2 . To continue to charge straight labor rates and add an additional 17% to the material charges ( 15% for expendable supplies and 2% for equipment maintenance) . ' GOAL: To complete all special and regular projects on time and within budget. OBJECTIVE: To ensure that all regular and emergency projects ' are completed within a standard and acceptable period of time and within the adopted budget. 1987 1988 1989 80% 85% 90% ' (percent of projects completed within stated time and budget) STRATEGY(S) : 1. To carry out a level of training of personnel to ensure that all projects are completed in a timely manner and within budget. 2 . To ensure that Building Maintenance work request forms are submitted prior to actual start of project to help the division organize and prioritize their requests as well as help in ordering needed supplies in a timely manner. 3 . To ensure evaluation and estimate forms are submitted when a non-emergency job is requested. This will enable the Division to accurately estimate time needed for the job as well as materials needed and their cost. 4. Work with Division Heads to address specific improvements of work areas which would increase the Division' s efficiency and productivity. GOAL: To expand the service capabilities of the division to stay abreast of the City' s growing needs and to fully utilize existing resources. 1 I 18 ^ I I OBJECTIVE: To increase the efficiency of the Division in order that it may provide services more economically than those that are currently contracted out. I1987 1988 1989 I 0% 10% 50% (percent of current contract services to be shifted in-house) I . STRATEGY(S) : I 1 . To continue to carry out cost benefit studies to determine which services could best be performed in-house. 11 2 . Continue to pursue training in fields currently handled by service contractors, electricians, heating and air conditioning, plumbing, etc. 3 . To ensure that all Division Heads have total knowledge of the capabilities of the Building Maintenance Division and various services and their costs that are available to them. I GOAL: To provide all staff with prompt, courteous and quality Iservice to their requests or complaints. OBJECTIVE: To ensure that all contacts with staff requesting I service are made in a timely, courteous and friendly manner. I1987 1988 1989 8 4 2 I (number of complaints received) I STRATEGY(S) : 1. Continue service at such a level that the number of complaints will decrease. I2 . Ensure that all employees are aware of the need for timely, courteous and friendly service and train them in a manner Ithat will foster this relationship with the staff. I OBJECTIVE: To reduce the number of call backs due to inadequate or faulty work. 1987 1988 1989 6 4 2 (number of call backs) ' STRATEGY(S) : 1. Improve the current quality level in order to eliminate, to as large a degree as possible, the chance of a call back. 2 . Maintain quality standards for individual tasks. 3 . Formally evaluate the work performed by the division at least once a quarter. I 4. Develop incentives for employees to accept established standards for their performance. I 1 I 1 18f 1 I FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 141 BUILDING MAINTENANCE DIVISION ACTIVITY 5 GENERAL MAINTENANCE PROGRAM IIACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 II100.00 SALARIES AND WAGES $ 29,537 S 41,582 $ 41,582 S 41,702 103.00 OVERTIME 1,428 0 0 2,037 105.00 SOCIAL SECURITY TAXES 2,306 3,698 3,698 3,366 II107.00 INSURANCE - LIFE 93 196 196 232 108.00 INSURANCE-HEALTH 1,788 2,867 2,867 1,980 109.00 PENSION CONTRIBUTION 550 500 500 1,566 IITOTAL PERSONNEL SALARIES 35,702 48,843 48,843 50,883 I MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 180 237 237 290 202.00 SHOP SUPPLIES 22 0 0 0 II204.00 CHEMICALS 0 60 60 190 210.00 MINOR EQUIPMENT 2,694 4,357 4,357 4,634 216.00 CONSTRUCTION MATERIALS 442 2,000 0 1,225 II TOTAL MATERIALS AND SUPPLIES 3,337 6,654 4,654 6,339 I CONTRACTUAL SERVICE 302.00 UNIFORMS AND PERSONAL EQUIP 590 740 740 1,275 303.00 PUBLICATIONS & DUES 50 100 100 100 II304.00 TRAVEL & TRAINING 263 1,360 1,360 800 310.00 UTILITIES 2,522 3,122 3,122 3,400 311.00 INSURANCE-VEHICLE AND BUILDINGS 80 0 0 0 I 315.00 CONTRACT SERVICES 11,977 16,265 12,207 12,882 331.00 MOTOR POOL 0 750 750 3,564 I TOTAL CONTRACTUAL SERVICE 15,482 22,337 18,279 22,021 MAINTENANCE II400.00 BUILDINGS AND GROUNDS MAINT 16,638 23,358 22,270 19,000 402.00 RADIO MAINTENANCE 414 275 275 352 403.00 VEHICLE & MACHINE MAINT 447 372 372 983 II407.00 SMALL EQUIPMENT MAINTENANCE 121 350 350 560 TOTAL MAINTENANCE 17,621 24,355 23,267 20,895 ICAPITAL I 801.00 FIXED ASSETS 0 1,200 1,200 0 803.00 FURNITURE & FIXTURES 1,879 0 0 0 804.00 BUILDING COST 13,332 13,070 13,070 0 1 TOTAL CAPITAL EXPENDITURES 15,211 14,270 14,270 0 TOTAL GENERAL MAINTENANCE $ 87,354 $ 116,459 $ 109,313 S 100,138 I I ADMINISTRATIVE SERVICES DEPARTMENT I BUILDING MAINTENANCE DIVISION GENERAL MAINTENANCE PROGRAM I PERSONNEL SCHEDULE Number of 1989 Budgeted I Employees 1989 Carpenter II 1. 00 $ 18, 044 II Carpenter I 1. 50 $ 23 ,758 2 .50 $ 41,702 Overtime $ 2, 037 I EXPLANATION OF ACCOUNTS II 101-141-5-200. 00 OFFICE SUPPLIES & PRINTING I Copies $ 105 I Miscellaneous 100 Work Request Forms 85 $ 290 I 101-141-5-210. 00 MINOR EQUIPMENT Audio/Video Equipment $ 800 I Trash Cans 200 Shelving 300 ' Hand Tools 500 Miscellaneous 1, 500 Finish Sander 150 Bench Vise 125 I Rail Bit Set 195 8 in. Carbide Dido 160 Joining Machine 190 1 Radial Arm Sander 260 Freud 80T Blades 140 Saw Stand 150 Brass Set 155 I Diamond Tip Engraver 290 Metel Shear 295 Calculator 100 I Joiner Biscuit 111 $ 4 , 634 I 188 I I I101-141-5-216. 00 CONSTRUCTION MATERIALS Roll Forward Materials to I Construct Storage Rooms in Stair Wells $ 1, 225 I 101-141-5-302 . 00 UNIFORMS & PERSONAL EQUIPMENT Uniforms $ 990 Steel Toe Boots 225 Safety Glasses 60 I $ 1, 275 I 101-141-5-304 . 00 TRAVEL & TRAINING Camera Operation $ 180 Management Seminars 320 I Miscellaneous 300 $ 800 I101-141-5-310. 00 UTILITIES I Gas $ 1, 100 Electric 2 ,200 Water 100 I $ 3 , 400 I101-141-5-315. 00 CONTRACT SERVICES Elevator Maint. $ 2, 508 I Extension of Sprinkler System, Rollforward 775 Heating & A/C Maint. 8 , 000 I Sprinkler Inspection 180 Elevator Inspection 135 Pest Control 990 Guard Tronic 294 I $ 12 , 882 I 101-141-5-400. 00 BUILDINGS & GROUNDS MAINT. ILumber $ 9, 000 Hardware 400 I Electrical 2 , 022 Plumbing 1, 272 I i 8 9 Hardwoods 1,280, Glass 866 Heat/Air 1, 080 Rekey and Lock 1, 488 Engraving Material 684 ' Carpet and Tile 908 $ 19. 000 101-141-5-402 . 00 RADIO MAINTENANCE ' Maintenance $ 300 Battery 52 $ 352 101-141-5-403 . 00 VEHICLE & MACH. MAINT. , Gas and Oil $ 600 Miscellaneous 383 ' $ 983 101-141-5-407. 00 MAINT. OF SMALL EQUIPMENT Video Equipment $ 200 Miscellaneous 360 $ 560 ' 1 190 1 ' CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT BUILDING MAINTENANCE DIVISION JANITORIAL PROGRAM ' GOAL: To provide quality service in providing physical maintenance and maintaining cleanliness and sanitary conditions for the Administrative Building, Interim City Hall and its grounds. OBJECTIVE: To ensure custodians maintain buildings in a clean state at all times. 1987 1988 1989 ' N/A 90% 100% (percentage of time buildings are in a clean state) STRATEGY(S) : 1. Ensure custodians are familiar with their job descriptions and all duties are carried out as stated. ' 2 . Inspection of building and office areas daily by Building Maintenance Chief or designated representative. 3 . Continuously upgrade cleaning agents and equipment to ensure maximum cleanliness. GOAL: To set up and supervise the use of video equipment and room for all televised meetings. OBJECTIVE: Ensure that personnel operating video equipment do ' so in the proper manner. 1987 1988 1989 N/A 90% 95% (percent of time personnel properly ' operate equipment) STRATEGY(S) : 1 . Replace camera operators transceiver with intercom system. 2 . Ensure that operators of all video equipment are present for all televised meetings. 191 3 . Ensure that all equipment is kept in proper working order and maintain a preventative maintenance program. 4. Set up and test all equipment at least two hours prior to all televised meetings. 5. Train additional staff members in the set up and operation of video equipment. GOAL: To maintain all plants in City Administration Building to ensure they remain in a healthy and vital state. OBJECTIVE: To keep plant loss at 20% or less per year. 1 ].987 1988 1989 N/A 30% 20% (percentage of plant loss) ' STRATEGY(SZ: 1 . Provide basic plant care in the form of feeding, watering, , trimming, etc. 2 . Consult with City Horticulturist on a routine basis for advice and proper care procedures. 3 . Upgrade sidewalk planter area at front entrance of City Administration Building. 1 1. 9 9 , II II FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT I DIVISION 142 ACTIVITY 5 BUILDING MAINTENANCE DIVISION JANITORIAL PROGRAM I PERSONNEL SALARIES ACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 9,621 S 17,161 $ 17,161 S 23,221 I 103.00 OVERTIME 471 1,320 1,320 1,891 105.00 SOCIAL SECURITY TAXES 724 1,318 1,318 1,887 107.00 INSURANCE - LIFE 47 98 98 130 I 108.00 INSURANCE-HEALTH 641 1,586 1,586 1,668 109.00 PENSION CONTRIBUTION 0 0 0 0 112.00 REVEUE SHARING 0 0 0 0 IITOTAL PERSONNEL SALARIES 11,503 21,483 21,483 28,797 MATERIALS AND SUPPLIES I203.00 CLEANING SUPPLIES 2,372 3,960 3,960 4,755 204.00 CHEMICALS 0 200 195 210 I 210.00 MINOR EQUIPMENT 63 1,025 1,025 570 TOTAL MATERIALS AND SUPPLIES 2,435 5,185 5,180 5,535 ICONTRACTUAL SERVICE 302.00 UNIFORMS AND PERSONAL EQUIP 150 520 515 810 II 310.00 UTILITIES 40,422 51,323 41,000 41,500 311.00 INSURANCE-VEHICLES & BUILD 2,795 3,080 3,080 2,463 311.01 INSURANCE-SELF 0 0 0 0 I 315.00 CONTRACT SERVICES 18,910 9,164 9,164 2,849 900.00 MISCELLANEOUS EXPENSE 0 100 100 200 I TOTAL CONTRACTUAL SERVICE 62,277 64,187 53,859 47,822 MAINTENANCE I 407.00 SMALL EQUIPMENT MAINTENANCE 0 100 100 100 TOTAL MAINTENANCE 0 100 100 100 II CAPITAL II801.00 FIXED ASSETS 0 1,350 1,350 1,400 TOTAL CAPITAL 0 1,350 1,350 1,400 ITOTAL JANITORIAL $ 76,215 $ 92,305 $ 81,972 $ 83,654 I I 191 ADMINISTRATIVE SERVICES DEPARTMENT BUILDING MAINTENANCE DIVISION JANITORIAL PROGRAM PERSONNEL SCHEDULE ' Number of 1989 Budgeted I Employees 1989 Custodian 2 $ 23 , 221 Overtime $ 1,891 1 EXPLANATION OF ACCOUNTS ' 101-142-5-203 . 00 CLEANING SUPPLIES Roll Towels $ 1, 326 Toilet Tissue 1, 020 Misc. Cleaning Supplies 2 .409 $ 4,755 101-142-5-204 . 00 CHEMICALS ' Ice Thaw $ 210 101-142-5-210. 00 MINOR EQUIPMENT ' Mop Bucket $ 42 Wringer 59 Mop Handle 26 Broom 10 Broom Push 10 I Mop Frame 17 Dust Mop Heads 68 Wet Mops 68 I Carpet Pad 32 Hand Vac 38 Miscellaneous Tools 200 $ 570 , 194 I II101-142-5-302 . 00 UNIFORMS & PERSONAL EQUIPMENT Uniforms $ 660 I Steel Toe Boots $ 150 810 I 101-142-5-310. 00 UTILITIES II Gas $ 7 , 222 Electric 28 , 808 Water 5 , 470 I $ 41, 500 I101-142-5-311. 00 INSURANCE BUILDING Property $ 1, 509 I Boiler & Machine 894 Important Papers 60 $ 2 , 463 II 101-142-5-315. 00 CONTRACT SERVICES IWindow Washing $ 825 Rug Rental 624 II Miscellaneous 1, 400 $ 2 , 849 I101-142-5-801. 00 FIXED ASSETS Carpet Extractor $ 1, 400 I II I I I I 1 1 CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT CITY CLERK DIVISION RECORDING OF RECORDS PROGRAM GOAL: To act as Recorder for City Board of Directors and Fire Pension Board. OBJECTIVE: To attend all City Board and Fire Pension Board meetings for the purpose of recording all official actions, and distribute accurate and timely agendas and minutes to the Boards, staff and general public. 1987 1988 1989 96% 97% 100% (materials distributed by deadline date) STRATEGY(S) : 1. Complete and distribute City Board agendas and minutes to appropriate parties at least four days in advance of regular Board meetings. ' 2 . Ensure that the Boards, staff and general public are kept informed of all meetings. ' 3 . Ensure that 100% of meetings are scheduled in a centralized manner. GOAL: To coordinate the procedure for appointing members to Citizen Boards, Committees and Commissions. , OBJECTIVE: To keep the general public aware of upcoming vacancies on citizens boards, committees, and commissions. 1987 1988 1989 ' 3 4 4 (number of term expiration dates) ' STRATEGY(S) : ' 1. Provide local advertisement four times yearly at least one month in advance of term expiration dates. 19 11 I II 2 . Notify current members in advance of term expiration dates and of the opportunity to apply for reappointment. I 3 . Keep an active file of applicants for one year from the time application is submitted, and confirm with applicants whether they wish to re-submit their applications when vacancies Ioccur. 4. Following appointments, notify all applicants of the Board' s decision. II OBJECTIVE: To provide the Board Nominating Committee with the information necessary to make appointments to I citizen boards, committees, and commissions. 1987 1988 1989 II3 4 4 (number of information packets sent IIto Board) STRATEGY(S) : II1 . Keep updated at least twice yearly a Master List of membership for all citizen boards, committees, and commissions, for distribution to Board and staff. 2 . Provide accurate information, four times yearly, to City Board, of members whose terms are due to expire, and of the Itimetable for the appointment process. 3 . Work with Board Nominating Committee to schedule meetings I when appointments are to be made, and to provide them with packets of applications each time. IIGOAL: To act as custodian of all official City records. IOBJECTIVE: To keep the Fayetteville Code of Ordinances updated. I1987 1988 1989 2 2 3 I (number of supplements published) I STRATEGY(S) : 1. Three times yearly, arrange for supplements to be printed to update the Code of Ordinances. II 197 OBJECTIVE: To process 100% of records presented to the division in accordance with a plan based on a survey of departmental needs. 1987 1988 1989 ' * 99% 100% (records accompanied by records storage form) STRATEGY(S Z: ' 1. Require that a completed "records storage form" accompany all records submitted to the division for storage. 2 . Using records storage form, check storage annually to determine the age of records in storage. 3 . Using records storage form, remove and destroy appropriate records on an annual basis, following approval by the City Board of Directors. OBJECTIVE: To review records retrieval software programs available for indexing agendas, minutes, ordinances and resolutions. 1987, 1988 1989 ' N/A N/A 100% (percentage of review completed) ' STRATEGY(S) : ' 1. When software program is available, to undergo an educational training program. 2 . If software can be installed in 1989, begin data entry into software program. 1 19 11 • II I FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 151 CITY CLERK DIVISION ACTIVITY 5 RECORDING & CUSTODIAN OF RECORDS PROGRAM IIACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I100.00 SALARIES AND WAGES $ 37,463 $ 42,658 $ 42,658 $ 46,008 103.00 OVERTIME 0 187 93 104 I 105.00 SOCIAL SECURITY TAXES 2,759 3,323 3,321 3,573 107.00 INSURANCE - LIFE 149 194 194 235 108.00 INSURANCE - HEALTH 2,080 2,709 2,719 3,125 109.00 PENSION CONTRIBUTION 1,368 2,109 1,475 2,720 IITOTAL PERSONNEL SALARIES 43,818 51,180 50,460 55,765 IMATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 7,318 11,200 11,179 10,841 I210.00 MINOR EQUIPMENT 51 340 300 168 TOTAL MATERIALS AND SUPPLIES 7,369 11,540 11,479 11,009 ICONTRACTUAL SERVICE 301.00 PUBLIC NOTIFICATION 8,641 6,667 6,667 7,334 I 303.00 PUBLICATIONS AND DUES 138 249 177 360 304.00 TRAVEL AND TRAINING 96 0 0 983 313.00 CODIFICATION 2,168 27,800 2,800 27,250 I 317.00 RECORDING FEES 614 874 3, 900 3,3001,000 318.00 ELECTION COST 0 300 3,000 900.00 MISCELLANEOUS EXPENSE 103 133 131 137 IITOTAL CONTRACTUAL SERVICE 11,759 39,023 13,975 40,064 MAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 4,078 6,448 5,549 5,789 ITOTAL MAINTENANCE 4,078 6,448 5,549 5,789 CAPITAL I 801.00 FIXED ASSETS 0 0 0 6,000 TOTAL CAPITAL 0 0 0 6,000 ITOTAL RECORDING OF RECORDS $ 67,024 $ 108,191 $ 81,463 $ 118,627 I I I 199 • 1 ADMINISTRATIVE SERVICES DEPARTMENT CITY CLERK DIVISION RECORDING & CUSTODIAN OF RECORDS PERSONNEL SCHEDULE Number of 1989 Budgeted I Employees 1989 City Clerk 1 $ 26, 063 Microfiche 1 12 , 472 City Clerk Intern/Work Study 1 7 , 473 3 $ 46, 008 I Overtime $ 104 EXPLANATION OF ACCOUNTS 101-151-5-200. 00 OFFICE SUPPLIES & PRINTING Microfilm/fiche Supplies $ 1, 143 Microfilm (case) 720 Office supplies 2 , 415 II Copy charges 5, 400 Stationery 105 Printer ribbons 504 , Envelopes (boxes) 126 Miscellaneous 428 $ 10, 841 101-151-5-301. 00 PUBLIC NOTIFICATION ' Ordinance Publication $ 7 , 334 101-151-5-303 . 00 PUBLICATIONS & DUES ' Handbook $ 40 IIMC dues 65 ACCRTA dues 15 I City Directory, including rollforward of 1988 Directory 140 Miscellaneous Pubs. 100 II $ 360 200 I 101-151-5-313 . 00 CODIFICATION ' Supplement $ 1, 500 Supplement 750 Recodification 25, 000 $ 27 , 250 101-151-5-317.00 RECORDING FEES Circuit Clerk $ 1, 000 11 101-151-5-401. 00 OFFICE MACHINE MAINTENANCE IBM Typewriter $ 200 Lanier Insight 82 ' IBM Quietwriter 184 Microx & Duplicator 2 , 181 File Search, Jacket 1, 387 Kodak Repairs 1,755 $ 5, 789 11 101-151-5-801. 00 FIXED ASSETS Reader Printer $ 6, 000 11 201 CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT PURCHASING DIVISION PROCUREMENT PROGRAM GOAL: To provide the City of Fayetteville, and all subdivision, a highly cost effective, efficient, and professional procurement system. OBJECTIVE: To increase the utilization of State Term Contracts ' by 5% in relation to the total number of purchase orders issued annually for cost reduction purpose only. 1987 1988 1989 2% 3% 5% I STRATEGY(S) : ' 1 . To request that the City of Fayetteville, Board of Directors request authority in resolution form for the City through the Purchasing Office be allowed to participate in state contracts. 2 . Establish communication with the office of State Purchasing so that the Purchasing Office will be made award of all contracts and changes. 3 . Implement a filing system within the Purchasing Department , for state contracts pertinent to the City of Fayetteville' s procurement needs. 4. To identify specific commodities which may be purchased in bulk quantities under state contracts on a regular basis. OBJECTIVE: To advertise bid and award formal bid requests over $2, 500. 00 within 8 weeks after receipt of bid package, 100% of the time except for rejections or cancellations. 1987 1988 1989 75% 75% 100% (To award 100% of bids within 8 ' weeks) STRATEGY(S) : I 1 . To revise and implement administrative policies and procedures on (A) Purchasing pre-bid procedure (B) Purchasing ' 202 I I bid opening procedures (C) Purchasing formal bid procedures (D) Purchasing pre-bid conferences which will expedite the formal bid procedure. II2 . To advertise all formal bids in a timely manner. I 3 . To encourage all Department Heads and Supervisors to attend all bid openings which pertain to their specific department. II OBJECTIVE: To revise and implement a new purchasing policies and procedures manual. STRATEGY(S) : I1 . Collect and compile material. I 2 . Evaluate this material. 3 . Select and edit material so evolved policies has citywide I applicability. 4. Make a draft of policy and policy and procedure manual . I 5 . Circulate draft to other Department Heads and Supervisors. Ask for suggestions, etc. II 6. Rewrite and resubmit on basis that document now reflects participation by all concerned. II 7. Submit documents to Assistant City Manager for suggestions, stamp of approval and signature. 8. Forward to City Manager for signature to make document an I official city statement of purchasing objectives and policies. I OBJECTIVE: To issue purchase orders within 2 days after receipt of purchase request, 100% of the time. I1987 1988 1989 65% 75% 100% ISTRATEGY(S) : 1 . Revise and implement an administrative policy and procedure Ion proper preparation of a purchase request. 2 . Request the addition of a buyer which would be responsible Ifor monitoring and inputting the check request. I 1 2 0 ;3 II FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 161 PURCHASING DIVISION II ACTIVITY 5 PROCUREMENT PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 16,004 S 23,340 S 28,463 S 22,492 II 105.00 SOCIAL SECURITY TAXES 1,306 1,639 2,242 1,780 107.00 LIFE INSURANCE 49 72 72 76 108.00 INSURANCE - HEALTH 493 584 845 802 I 109.00 PENSION CONTRIBUTION 1,058 617 1,750 1,205 TOTAL PERSONNEL SALARIES 18,910 26,252 33,372 26,355 II MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES AND PRINTING 1,773 6,328 4,100 4,784 I 210.00 MINOR EQUIPMENT 0 760 760 783 TOTAL MATERIALS AND SUPPLIES 1,773 7,088 4,860 5,567 I CONTRACTUAL SERVICE 301.00 PUBLIC NOTIFICATION 0 200 200 200 I 303.00 PUBLICATIONS AND DUES 155 1,119 1,119 742 304.00 TRAVEL AND TRAINING 102 1,500 1,000 1,500 310.01 TELEPHONE EXPENSE 1,071 1,450 1,900 1,500 900.00 MISCELLANEOUS EXPENSE 0 800 400 800 TOTAL CONTRACTUAL SERVICE 1,328 5,069 4,619 4,742 I MAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 0 275 200 200 I 402.00 RADIO MAINTENANCE 0 90 0 0 TOTAL MAINTENANCE 0 365 200 200 I TOTAL PROCUREMENT $ 22,011 S 38,774 S 43,051 S 36,864 I I I II 20 .E ' ADMINISTRATION SERVICES DEPARTMENT PURCHASING DIVISION PROCUREMENT PROGRAM ' PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 Purchasing Officer .70 $ 20,492 Workstudy 2 , 000 .70 $ 22 ,492 EXPLANATION OF ACCOUNTS ' 101-161-5-200. 00 OFFICE SUPPLIES & PRINTING ' Xerox Copies $ 3 , 246 Misc. Projects Printing Needs 1, 395 Miscellaneous Supplies 143 $ 4 ,784 101-161-5-210. 00 MINOR EOUIPMENT Computer Software $ 300 Calculator 210 Miscellaneous 273 $ 783 ' 101-161-5-303 . 00 PUBLICATIONS AND DUES Purchasing Mgmt. Assoc'n 125 National Institute of ' Government Purchasing 225 Misc. Publications 297 NIGP Chapter Dues 95 ' $ 742 ' 101-161-5-304 . 00 TRAVEL & TRAINING Procurement Seminars $ 1, 500 205 II CITY OF FAYETTEVILLE I ADMINISTRATIVE SERVICES DEPARTMENT PURCHASING DIVISION SUPPORT OPERATIONS PROGRAM II GOAL: To establish a management information system that collects and quantifies routine procurement data of the II Purchasing Department. OBJECTIVE: To increase the amount of routine procurement data I input into the new computer system by 15% of all available procurement data, so that usage and I historical values may be established for user informational purposes. 1987 1988 1989 II 7% 7% 15% (To input 15% of all available data) II STRATEGY(S) : I 1. Maintain a current and up-to-date vendor' s list. 2 . Establish computerized numerical bid and quotation lists. I 3 . Attend computer purchasing seminars and courses which aid in the education and manipulation of current procurementII software. 4. Establish and maintain a current and ongoing procurement IIlibrary of reports for staff and user information. OBJECTIVE: To decrease the number of emergency orders by 40%. II1987 1988 1989 15% 25% 40% II (Reduce emergency Purchase Orders by 40%) I STRATEGY(S) : 1. To revise and implement an administrative policy and I procedure for emergency procurement of City' s commodities and services. II2 . Incorporate these procedures in purchasing manual for distribution to all City employees. I 2O II 1 GOAL: To maintain and achieve a level of professional knowledge and expertise that will meet the demands of public procurement for the City of Fayetteville. 1 OBJECTIVE: To acquire the highest certification offered in the purchasing profession. 1988 1989 ' Recertification (P.P.B. ) Certified Purchasing Professional Public Buyer Certified Public 1 Purchasing Officer (50%) ( 100%) 1 STRATEGY(S) : 1 . To attend courses and seminars to fulfill all requirements toward the certification of both the Certified Purchasing Manager and the Certified Public Purchasing Officer. 1 1 1 i i 1 i 1 1 1 1 207 I FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT I DIVISION 162 PURCHASING DIVISION ACTIVITY 5 SUPPORT SERVICES PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 6,260 $ 6,635 S 6,635 $ 44,751 103.00 OVERTIME 0 0 0 2,243 105.00 SOCIAL SECURITY TAXES 527 517 904 3,568 107.00 LIFE INSURANCE 21 31 36 162 I 108.00 INSURANCE - HEALTH 211 250 365 2,323 109.00 PENSION CONTRIBUTION 498 265 853 516 TOTAL PERSONNEL SALARIES 7,518 7,698 8,793 53,563 I MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 2,939 3,363 3,363 1,922 210.00 MINOR EQUIPMENT 0 0 0 200 TOTAL MATERIALS AND SUPPLIES 2,939 3,363 3,363 2,122 I CONTRACTUAL SERVICE II 301.00 PUBLIC NOTIFICATION 50 150 150 150 303.00 PUBLICATIONS AND DUES 95 438 438 440 II304.00 TRAVEL AND TRAINING 235 700 700 700 310.01 TELEPHONE EXPENSE 453 796 796 796 900.00 MISCELLANEOUS EXPENSE 153 400 400 400 TOTAL CONTRACTUAL SERVICE 986 2,484 2,484 2,486 MAINTENANCE I 401.00 OFFICE MACHINE MAINTENANCE 0 100 100 100 TOTAL MAINTENANCE 0 100 100 100 111 CAPITAL I 801.00 FIXED ASSETS 0 0 0 2,900 TOTAL CAPITAL 0 0 0 2,900 1 TOTAL SUPPORT OPERATIONS $ 11,443 $ 13,645 $ 14,740 $ 61,171 II I I 209 I I I ADMINISTRATIVE SERVICES DEPARTMENT PURCHASING DIVISION SUPPORT OPERATION PROGRAM IPERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 I Purchasing Officer . 30 $ 8,782 Buyer 1.00 20, 598 Accounting Clerk I 1. 00 15, 371 I3. 30 $ 44,751 1 EXPLANATION OF ACCOUNTS I I • 101-162-5-200. 00 OFFICE SUPPLIES & PRINTING Xerox Copies $ 1, 512 I Printing 410 $ 1, 922 I101-162-5-304 . 00 PUBLICATIONS AND DUES I Consumer Report Procurement $ 65 Procurement Books 250 Miscellaneous Dues 125 I $ 440 101-162-5-303 . 00 TRAVEL & TRAINING ISupervisor/Mgmt Training $ 700 I101-162-5-801. 00 FIXED ASSETS I Personal Computer and Accessories $ 2 , 900 I I I 20 9 CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT DATA PROCESSING DIVISION APPLICATIONS PROGRAM GOAL: To provide the most efficient and effective support services available for users. OBJECTIVE: To set up an information clearinghouse for City Staff so that all communications with software houses are to be cleared through the Data Processing Division. 1987 1988 1989 25% 60% 75% 1 (percentage of end users that cleared their communication with Software houses with the Data Processing Division) STRATEGY(S) : 1. To review and analyze automated devices and determine their most efficient usage within the City. 2 . To ensure that if an emergency request for information occurs, it will be placed in the job queue to be done in sequence with other emergencies. 3 . Have users compile a list of problems that they routinely experience so that they may be addressed. 4. Review problems and exchange information at least once a month with the users group. 5. Review systems and update with new enhancements for speed as new methods arise. OBJECTIVE: To serve as a research and analysis resource for staff by researching new automation ideas. I 1987 1988 1989 1 2 2 (number of automation ideas reviewed) ' 1 210 I ISTRATEGY(S) : 1. To continue to compile as much of the Data Processing I literature relating to new innovations as can be obtained. This relates to software and hardware for both PC' s and the mainframe. GOAL: To move the Municipal Court System to the System 36. IOBJECTIVE: To move the final remaining applications to the IBM System 36. I1987 1988 1989 Ii 10 3 (systems converted to the System I36) STRATEGY(S) : I 1 . To install the JAMS municipal court system on the Public Safety System 36. I 2 . Convert to the new municipal court system by August 31, 1989. 3 . Write and implement Hotel, Motel, Restaurant system on the System 36. 4. Write and implement Parking Tickets either on the System 36 or on a PC. 5 . Assess where outside expertise would facilitate the Iconversion process, and utilize as appropriate. I GOAL: To provide the most efficient solutions to end user problems. I OBJECTIVE: To set up communication channels for end user problems. I1987 1988 1989 4 4 12 I (user group meetings) I I 21 .1. 1 STRATEGY(S) : 1. Continue to work with Cameo to customize the software to our needs. 2 . Reform the user group to meet once a month or more often if needed, to develop a course of action for their data processing problems. 3 . Continue to receive feedback from staff regarding problems or suggestions for program improvement. 1 I 1 21 ') I II FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT II DIVISION 171 DATA PROCESSING DIVISION ACTIVITY 5 APPLICATION SUPPORT PROGRAM I PERSONNEL SALARIES ACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 II 100.00 SALARIES AND WAGES $ 49,507 53,988 51,618 $ 55,226 105.00 SOCIAL SECURITY TAXES 3,657 4,282 3,877 4,516 107.00 LIFE INSURANCE 134 154 154 154 108.00 INSURANCE - HEALTH 1,977 2,062 2,062 2,062 II109.00 PENSION CONTRIBUTION 1,787 3,066 1,798 3,288 TOTAL PERSONNEL SALARIES 57,062 63,552 59,509 65,246 IIMATERIALS AND SUPPLIES II 210.00 MINOR EQUIPMENT 1,450 16,424 16,328 1,600 TOTAL MATERIALS AND SUPPLIES 1,450 16,424 16,328 1,600 ICONTRACTUAL SERVICE 304.00 TRAVEL AND TRAINING 310 3,000 307 750 I 314.00 PROFESSIONAL SERVICES 425 6,000 6,000 11,000 TOTAL CONTRACTUAL SERVICE 735 9,000 6,307 11,750 CAPITAL - MISCELLANEOUS II801.00 FIXED ASSETS 0 24,800 24,800 0 TOTAL CAPITAL - MISCELLANEOUS 0 24,800 24,800 0 I TOTAL APPLICATION SUPPORT $ 59,247 113,776 106,944 $ 78,596 I I I I I I 21 '3 ADMINISTRATIVE SERVICES DEPARTMENT DATA PROCESSING DIVISION APPLICATION SUPPORT PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 Data Processing Supervisor . 90 $ 32,548 I Programmer/System Analyst .90 22, 678 1.80 55, 226 I EXPLANATION OF ACCOUNTS 101-171-5-304 . 00 TRAVEL & TRAINING Workshops $ 750 I 101-171-5-314 . 00 PROFESSIONAL SERVICES ' For custom programming & aide I in bringing up applications on the new computer. $ 11, 000 214 ' CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT DATA PROCESSING DIVISION ' OPERATIONS PROGRAM GOAL: To provide training in computer use to improve the efficiency of staff personnel. OBJECTIVE: To ensure that personnel are trained in the use of City microcomputers. ' 1987. 1988 1989 40% 50% 50% ' (increase in percentage of staff trained in microcomputer use from preceding year) STRATEGY(S) : 1. Educate the Division Heads, through the Policies and Procedures that have been written for Data Processing, to instruct their employees to use available resources before ' contacting Data Processing on problems. The resources are Cameo Manuals and key individuals in their area. ' 2 . Have Data Processing staff continue to field microcomputer questions and problems instead of the Data Processing Supervisor. 3 . To develop a plan and recommendation regarding devising and implementing a training program for hardware and software which will cover both the use of the System 36 and the ' personal computers. OBJECTIVE: To ensure that Data Processing Staff is trained in ' microcomputer and mainframe use in order that they may assist users with computer problems and questions. ' 1987 1988 1989 100 150 200 (number of training hours) STRATEGIES: 1 . When available and relevant, attend a minimum of two 111 workshops and/or seminars to keep up to date. 21 c. I 2 . Continue to update Data Processing staff knowledge on latest I improvements on hardware and software by studying specific manuals, and through searching for solutions to problems by use of technical manuals and the use of technical support. I 3 . To implement a procedure whereby Data Processing staff is to address problems before they come to the supervisor. I GOAL: To provide the most efficient and effective support services available for users. I OBJECTIVE: To ensure proper maintenance of hardware and I software. 1987 1988 1989 IIN/A 75% 75% (percentage of hardware under I maintenance contract) STRATEGIES: I 1. Where cost effective, maintenance contracts on all hardware will be acquired as old machines are replaced. I 2 . Maintain off premises storage of software programs and data file backup tapes in case of a fire or other mishap. 3 . Acquire software maintenance contracts with Cameo, Chiefs, I and Mayoras & Hittle in order to assure upgrades to latest release of software. II GOAL: To move trouble calls from Data Processing Supervisor I to Data Processing staff. OBJECTIVE: To continue the procedure of having the end user I call on the Data Processing Staff instead of the Supervisor. 1987 1988 1989 10% 40% 60% I (number of end users calling the Data Processing staff instead of I the Data Processing Supervisor) I 216 I ISTRATEGIES: 1 . Continue training of personnel so they may handle a larger I variety of questions and problems from users. 2 . Implement and enforce the policies of the Data Processing Department regarding training and the answering of user' s I questions. This will allow the Data Processing staff more time to complete their assigned tasks. 3 . Continue to implement the procedure whereby Data Processing Istaff is to address problems before they come to the supervisor. I OBJECTIVE: To ensure that there is continued computer availability to the users so they may complete their tasks in a more efficient and effective IImanner. 1987 1988 1989 II 10% 8% 8% (percentage of time that computers I are not available) STRATEGIES: I1 . Compile a maintenance log on all hardware upgrades to the System 36. I2 . Continue the staff self-training to help them become more self sufficient in the use of the PC' s and the System 36. I 3 . To install on the System 36 another 358 megabytes of disk space and another 2 megabytes of main memory, and add two more communication ports to give more access to remote Iusers. 4. To monitor the System 36 and anticipate increased usage such I that upgrades or purchase plans for a new system will be made before the situation becomes critical. I 5. To develop a strategy of efficient computer resource management to maximize utilization of the existing system so that need of a new system is not eminent. 1 I 1 217 II II FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 172 DATA PROCESSING DIVISION IIACTIVITY 5 OPERATIONS PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED IIPERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 21,203 S 24,853 $ 25,504 $ 27,031 103.00 OVERTIME 115 2,198 1,000 3,164 II105.00 SOCIAL SECURITY TAXES 1,504 1,966 1,966 2,309 107.00 LIFE INSURANCE 52 78 78 81 108.00 INSURANCE - HEALTH 918 1,063 1,063 1,375 II109.00 PENSION CONTRIBUTION 1,003 1,214 1,214 1,319 TOTAL PERSONNEL SALARIES 24,795 31,372 30,825 35,279 II MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES AND PRINTING 8,296 12,000 12,000 17,111 II 210.00 MINOR EQUIPMENT 52 200 0 200 TOTAL MATERIALS AND SUPPLIES 8,348 12,200 12,000 17,311 II CONTRACTUAL SERVICE 303.00 PUBLICATIONS AND DUES 270 809 400 809 II 304.00 TRAVEL AND TRAINING 35 2,000 2,000 2,000 309.01 COMPUTER LEASE 79,341 135,732 135,732 135,732 311.00 INSURANCE - VEHICLES & BLDGS 203 118 118 118 II 314.00 PROFESSIONAL SERVICES 0 3,000 3,000 10,000 900.00 MISCELLANEOUS EXPENSE 69 200 200 200 TOTAL CONTRACTUAL SERVICE 79,918 141,859 141,450 148,859 I MAINTENANCE II 401.00 OFFICE MACHINE MAINTENANCE 23,966 47,964 40,000 34,871 416.00 SOFTWARE MAINTENANCE 0 0 0 17,076 TOTAL MAINTENANCE 23,966 47,964 40,000 51,947 II CAPITAL - MISCELLANEOUS I 801.00 FIXED ASSETS 6,936 2,900 2,827 31,570 TOTAL CAPITAL - MISCELLANEOUS 6,936 2,900 2,827 31,570 I TOTAL OPERATIONS $ 143,963 S 236,295 S 227,102 $ 284,966 I I 21Q I I ADMINISTRATIVE SERVICES DEPARTMENT DATA PROCESSING DIVISION OPERATIONS PROGRAM I PERSONNEL SCHEDULE Number of 1989 Budgeted IEmployees 1989 Data Processing Supervisor . 10 $ 3 , 616 Programmer/System Analyst . 10 2, 520 IComputer Operator/Input 1. 00 15, 895 Part Time 5, 000 1.20 $ 27, 031 I Overtime $ 3 , 164 II I EXPLANATION OF ACCOUNTS I101-172-5-200. 00 OFFICE SUPPLIES & PRINTING Xerox Copies $ 339 11 Ribbons 2 , 852 3812 Supplies 1, 200 12 X 8 1/2 820 I 14 7/8 X 11 ipt Paper 8,986 9 1/2 X 11 Laser Perf. 1, 364 Floppies & Mag. Tape 1, 160 Miscellaneous 390 II $ 17 , 111 II 101-172-5-210. 00 MINOR EQUIPMENT Calculator $ 200 I 101-172-5-303 . 00 PUBLICATIONS & DUES IDr Dobb's Journal $ 30 Tech Journal 15 I 2 PC Magazines Off shelF 112 BYTE 23 DPMA 55 I Computers in Accounting 40 Infoworld 27 ICMA 138 Database Advisor 45 I PC-SIG 24 I11 0 PC Magazine 30 II PC Resources 20 Datanetwork/34/36 65 SYS36 Magazine 65 ' Bulletin Board $ 120 $ 809 101-172-5-304 . 00 TRAVEL & TRAINING Travel for Procurement of New Computer & Training in Operations $ 2 , 000 1 101-172-5-309. 01 COMPUTER LEASE ' Lease Maintenance $135,732 101-172-5-311. 00 INSURANCE Insurance $ 118 II 101-172-5-314. 00 PROFESSIONAL SERVICES ' For Custom Programming & Aide in Bringing up Ap- plications on the New I Computer $ 10, 000 101-172-5-401. 00 OFFICE MACHINE MAINTENANCE IBM Maintenance $ 16, 002 ' PC Maintenance-Non Cont 6, 000 Microdata License for I Chip in CPU 1, 272 Microdata Emergency-No Maint. Contract 5, 000 Maintain Burster 500 I Maintenance Contract for 28 PS2 PC's 4,704 Maintenance Contract for I 8 Printers 1, 000 Halon Fire Extinguisher Maintenance Contract 393 $ 34 , 871 220 101-172-5-416. 00 SOFTWARE MAINTENANCE Cameo Maintenance $ 7 , 500 Chiefs Maintenance 6, 300 JAMS Maintenance 3 , 276 $ 17, 076 ' 101-172-5-900. 00 MISCELLANEOUS Expense $ 200 101-172-5-801. 00 FIXED ASSETS 356 Megabytes of Disk $ 22 , 030 Carryforward of Replacement PC for Fire Department 2 , 200 2 Meg Memory Card 7 , 340 $ 31, 570 221 CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT CUSTOMER ACCOUNTING AND COLLECTION DIVISION METER READING PROGRAM GOAL: To provide the most effective meter reading process possible. ' OBJECTIVE: To reduce the number of hours spent processing , meter read data by 10% per week during 1989 . 1987 1988 1989 65% 65% 55% (percentage of hours spent ' processing meter reads) STRATEGY(S) : ' 1 . Implement and perfect a computerized meter reading management system that will eliminate manual entry of meter reads into computer system. 2 . Install the necessary equipment at the Operations Center to eliminate travel time spent by meter personnel delivering and receiving meter read information. 3 . Install automatic touch-read devices on 200 water meters for testing purposes. If determined that the system will substantially reduce manual time spent reading meters and inaccurate reads, install another 500 devices. , 4. Perform register maintenance on all meters that cannot be easily read. OBJECTIVE: To perform a complete re-route of all meter reading routes by 1992, completing 10% of the re-route in 1989 and 30% each following year. , 1987, 1988 1989 N/A N/A 10% ' (percentage of re-route completed) STRATEGY(S) : 1 . Consult with City personnel that are involved with the reading and billing of water meter reads to consider the needs of every division concerned. 2 2 ') 1 2 . Review records over the past three years to determine the projected growth rate for each meter reading cycle. 1 3 . Determine new boundaries for each meter reading cycle based on projected growth. ' 4. Determine routing methods for walking and riding routes to minimize distance between meter locations. 5. Begin mapping out the new reading routes based on routing study information so that 30% of the accounts may be placed in new route order in 1990. 11 I 221 I FUND 540 - WATER AND SEWER ADMINISTRATIVE SERVICES DEPARTMENT I DIVISION 181 CUSTOMER ACCOUNTING & COLLECTION DIVISION ACTIVITY 5 METER READING PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 81,234 S 74,066 S 72,000 $ 77,805 I 103.00 OVERTIME 4,992 5,868 8,368 7,147 105.00 SOCIAL SECURITY TAXES (6) 6,047 6,047 6,353 106.00 COST ALLOCATION 19,650 26,627 26,627 24,984 111 107.00 LIFE INSURANCE 14 289 289 307 108.00 INSURANCE - HEALTH 0 4,672 4,400 4,808 109.00 PENSION EXPENSE 0 3,553 3,450 3,649 I 111.00 WORKERS' COMPENSATION 0 3,933 2,648 2,586 TOTAL PERSONNEL SALARIES 105,884 125,055 123,829 127,639 I MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES AND PRINTING 47 400 400 150 210.00 MINOR EQUIPMENT 256 1,410 1,208 888 TOTAL MATERIALS AND SUPPLIES 303 1,810 1,608 1,038 I CONTRACTUAL SERVICES 302.00 UNIFORM & PERSONAL EQUIPMENT 1,062 1,816 1,766 2,113 I 304.00 TRAVEL AND TRAINING 59 3,150 500 2,650 311.00 INSURANCE-VEHICLES AND BUILD 178 0 0 0 311.01 INSURANCE-SELF 0 1,000 850 1,200 I 314.00 PROFESSIONAL SERVICES 0 1,500 1,500 0 331.00 MOTOR POOL CHARGES 0 18,530 18,530 17,260 TOTAL CONTRACTUAL SERVICES 1,299 25,996 23,146 23,223 I MAINTENANCE I 400.00 BUILDING AND GROUNDS MAINT 35 289 276 236 402.00 RADIO MAINTENANCE 2,908 2,599 2,599 2,696 I 403.00 VEHICLE AND MACHINE MAINT 10,710 5,500 4,900 5,710 TOTAL MAINTENANCE 13,653 8,388 7,775 8,642 TOTAL OPERATIONS AND MAINTENANCE II BEFORE DEPRECIATION 121,139 161,249 156,358 160,542 DEPRECIATION I 800.00 DEPRECIATION EXPENSE 3,699 3,700 668 1,000 I TOTAL DEPRECIATION 3,699 3,700 668 1,000 TOTAL METER READING S 124,838 $ 164,949 S 157,026 $ 161,542 I 221 II II ADMINISTRATIVE SERVICES DEPARTMENT CUSTOMER ACCOUNTING & COLLECTION DIVISION IIMETER READING PROGRAM PERSONNEL SCHEDULE INumber of 1989 Budgeted Employees 1989 IIAss't W&S Service Superintendent . 35 $ 8, 946 Water Service Representative .40 7, 187 Meter Maintenance Supervisor .29 6, 840 I Meter Maintenance Worker .28 4,761 Meter Reader 3 . 08 48,418 Bonus . 1, 653 II 4 .40 $ 77 ,805 IIOvertime $ 7, 147 I EXPLANATION OF ACCOUNTS I540-181-5-200. 00 OFFICE SUPPLIES & PRINTING Meter Reading Cards $ 50 II Miscellaneous Supplies $ 100 150 II540-181-5-210. 00 MINOR EQUIPMENT Meter Reading Tubes $ 404 I Mueller Multi-Wrench 102 Various Hand Tools 140 Miscellaneous Equipment 242 I $ 888 I540-181-5-302 . 00 UNIFORMS & PERSONAL EQUIPMENT Uniform Rental $ 912 Uniform Tee Shirts 140 I Uniform Caps 40 Overshoes 128 Insulated Coveralls 200 I Rain Coats 80 Safety Boots 340 Work Jackets 208 I Miscellaneous Equipment 65 $ 2 , 113 II 22 , 1 540-181-5-304 . 00 TRAVEL & TRAINING ' Rollforward to cover additional training needed for Electronic Meter Reading System $ 2 , 650 II 540-181-5-402 . 00 RADIO MAINTENANCE , Radio Maint. Contract $ 2, 336 II Battery Replacement 300 Misc. Part Replacement 60 $ 2 , 696 I 1 1 I 2 2P II IICITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT CUSTOMER ACCOUNTING AND COLLECTION DIVISION IICUSTOMER SERVICE PROGRAM I GOAL: To provide customer services correctly as requested and when requested. IOBJECTIVE: To maintain the current number of eight special requests taken daily for field service. I1987 1988 1989 5 8 8 11 (number of field service requests scheduled daily) ISTRATEGY(S) : II 1. Review meter reading reports to determine if information has already been obtained for the request and possible avoid unnecessary field trips. I 2 . Assign overflow of special requests for field service to other meter personnel. II 3 . Review operations to determine if the number of special requests taken daily for field service can be increased in 1990. IIOBJECTIVE: To analyze various utility charges and increase the number of accounts by 2% that are being charged correctly for all services received. I1987 1988 1989 I95% 97% 99% (percentage of accounts that are I verified for accuracy) STRATEGY(S) : I 1. Coordinate with the Inspection Department all construction accounts that are being finalized in order to assess additional utility charges. I2 . Review construction reports to ensure appropriate utility charges are being assessed to each construction account. II 22 " 3 . Monitor water and sewer tap logs to ensure that these customers are being billed for services rendered. 4. Conduct a yearly review of the billing master to ensure that the correct rates and charges are billed to each account. 5. Assign meter and maintenance personnel to perform on site inspections where sewer is available to locate customers that are hooked on to City sewer lines but are not being billed. This action would be taken if sewer service could not be determined by any other method. I GOAL: To provide the most effective meter reading process possible. OBJECTIVE: To increase the number of hours spent on meter I maintenance and customer service projects by 20% in 1989 by the addition of one Customer Service Representative position. ' 1987 1988 1989 57% 47% 67% t (percentage of work hours spent on customer service and meter maintenance) STRATEGY(S: I 1 . Assign a Customer Service representative to handle the daily turn on and turn off orders, meter reports, and test orders. I 2 . Designate another Customer Service representative to work on the E911 project and house numbering full time. 3 . Schedule one Customer Service representative to assist with delinquent accounts, E911 project, and turn on and turn off orders. 4. Assign Meter Maintenance personnel to repair and test more meters by reducing the amount of time that is spent reading meters. 1 I 22Q , II IIFUND 540 - WATER AND SEWER ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 182 CUSTOMER ACCOUNTING & COLLECTION DIVISION ACTIVITY 5 CUSTOMER SERVICE PROGRAM IIACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 IIPERSONNEL SALARIES II 100.00 SALARIES AND WAGES 103.00 OVERTIME S 93,525 $ 100,775 S 92,000 $ 112,857 10,965 19,632 17,000 16,672 105.00 SOCIAL SECURITY TAXES (7) 9,055 8,200 9,688 106.00 COST ALLOCATION 18,600 31,017 31,017 32,078 II 107.00 INSURANCE - LIFE 27 398 320 453 108.00 INSURANCE - HEALTH 0 6,368 5,800 6,924 109.00 PENSION EXPENSE 0 4,138 3,400 4,378 I111.00 WORKERS' COMPENSATION 0 3,260 2,109 2,185 TOTAL PERSONNEL SALARIES 123,110 174,643 159,846 185,235 IMATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES AND PRINTING 3,491 14,004 13,686 14,111 210.00 MINOR EQUIPMENT 788 2,477 1,986 1,805 TOTAL MATERIALS AND SUPPLIES 4,279 16,481 15,672 15,916 ICONTRACTUAL SERVICES I 302.00 UNIFORM & PERSONAL EQUIPTMENT 990 1,468 1,418 2,223 303.00 PUBLICATIONS AND DUES 205 255 105 375 304.00 TRAVEL AND TRAINING 0 270 270 110 II 305.00 POSTAGE 49,463 56,120 56,120 58,930 306.00 DATA PROCESSING CHARGES 74,880 0 0 0 307.00 AUDIT EXPENSE 3,531 21,312 10,517 16,312 310.01 TELEPHONE EXPENSE 2,496 3,760 3,440 4,076 II 311.01 INSURANCE-SELF 1,917 1,000 0 1,200 319.00 BAD DEBT EXPENSE 38,970 40,200 35,000 42,210 331.00 MOTOR POOL CHARGES 0 17,680 16,000 17,564 I 333.00 COLLECTION EXPENSE 2,348 5,000 4,500 5,250 347.00 BAD DEBT - ACCTS. RECEIVABLE BILLING 0 200 790 800 900.00 MISCELLANEOUS EXPENSE 46 400 240 420 ITOTAL CONTRACTUAL SERVICES 174,848 147,665 128,400 149,470 MAINTENANCE I 400.00 BUILDING AND GROUNDS MAINT 7 111 111 124 401.00 OFFICE MACHINE MAINTENANCE 0 150 50 150 1 403.00 VEHICLE AND MACHINE MAINT 10,528 5,250 5,250 5,487 TOTAL MAINTENANCE 10,535 5,511 5,411 5,761 ITOTAL OPERATIONS AND MAINTENANCE BEFORE DEPRECIATION 312,770 344,300 309,329 356,382 11 22 r r FUND 540 - WATER AND SEWER ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 182 CUSTOMER ACCOUNTING & COLLECTION DIVISION ACTIVITY 5 CUSTOMER SERVICE PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 DEPRECIATION 40-41802-105 DEPRECIATION EXPENSE 2,664 3,000 104 500 r TOTAL DEPRECIATION 2,664 3,000 104 500 TOTAL CUSTOMER SERVICE $ 315,434 S 347,300 S 309,433 $ 356,882 23=-iS = r r r r r r r r r r r r 23i0 r II IIADMINISTRATIVE SERVICES DEPARTMENT CUSTOMER ACCOUNTING & COLLECTION DIVISION I CUSTOMER SERVICE PROGRAM IPERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 W&S Service Superintendent .50 $ 11,949 I Ass't W&S Service Superintendent .50 12 ,780 Water Service Representative 2 .44 46, 500 Meter Maintenance Supervisor . 06 1,415 I Meter Maintenance Worker . 04 681 Meter Reader . 68 11, 203 Clerk\Typist 2 .00 23, 905 I Call Back Pay 1, 825 Bonus 2 , 599 6.22 $112 , 857 IIOvertime $ 16, 672 I II EXPLANATION OF ACCOUNTS 540-182-5-200. 00 OFFICE SUPPLIES & PRINTING IBatch Control Utility Billing Pads $ 100 I File Maintenance Forms 480 Refund Check Envelope 100 Cashier Reports 50 I Fund Reports 50 Cashier Coupons 80 Utility Acct Control 80 I Printer Ribbons 480 Promise Notes 23 Utility Bills 2 , 800 Cut-off Notices 1, 050 I Past Due Notices 2 ,800 Blank Checks 1, 000 3-Part Paper 3 ,700 II Field Notes 40 Meter Information Cards 256 E-911 Info Cards 500 I Xerox Copies 165 Envelopes 73 II V , I Blue Print Paper 26 , 3-Ring Binders 70 Hanging File Folders 35 Legal Pads-Yellow 24 11 Calendar Refills 16 Miscellaneous supplies 113 $ 14 , 111 , 540-182-5-210. 00 MINOR EQUIPMENT Padlocks $ 480 11 J-288 Locking Devise (3/4" Angle Valve) 490 J-288 Locking Devise (1" Angle Valve) 114 Various Tools 591 IIMiscellaneous Equipment 130 $ 1, 805 540-182-5-302 . 00 UNIFORMS & PERSONAL EQUIPMENT Uniform Rental $ 1, 022 Uniform Tee Shirts 140 Uniform Caps 40 Overshoes 128 Insulated Coveralls 200 Work Jackets 208 Safety Boots 340 II Rain Coats 80 Rubber Gloves 40 Miscellaneous Equipment 25 I $ 2 , 223 540-182-5-303 . 00 PUBLICATIONS & DUES City Directory, includes 1988 rollforward $ 300 ' AWWA Membership Fee 55 State Water & Waste water License Renewal Fee 20 II$ 375 540-182-5-305. 00 POSTAGE ' Mailing Water Bills, Past Due Notices & Miscellaneous Mailing $ 58, 930 1 232 I/ 540-182-5-310. 00 TELEPHONE EXPENSE Telephone Charges for Meter Offices & Meter Shop $ 3 ,276 1-Telephone Line for Com- puter Link 600 Additional Extension 50 Electronic Phone 150 $ 4, 076 I 540-182-5-319 . 00 BAD DEBT EXPENSE Bad Debt Expense $ 42 , 210 I 540-182-5-900. 00 MISCELLANEOUS EXPENSE ' House Numbers $ 170 Reimbursement to Water Customers for Unnecessary Plumber Service Calls to Check for Leak 210 Miscellaneous I 40 $ 420 I 11 I 1 233 I CITY OF FAYETTEVILLE 11 ADMINISTRATIVE SERVICES DEPARTMENT CUSTOMER ACCOUNTING AND COLLECTION DIVISION METER MAINTENANCE PROGRAM I GOAL: To provide the most effective meter maintenance possible. OBJECTIVE: To increase the number of new style water meters in the system by replacement of old style meters to 100% by the end of 1989. 1987 1988 1989 96% 98% 100% (percentage of completion rate of , old style meter replacement) STRATEGY(S) : , 1 . Review meter reports and identify the old style meters that require replacement. I 2 . Schedule replacement of old style meters with new style meters when meter personnel are not needed to perform other duties, such as reading meters, performing customer service jobs, or performing break down maintenance. 3 . Sell old style meters at highest obtainable price. I OBJECTIVE: To maintain water meter efficiency by continuing to develop a maintenance schedule for all active meters. 1987 1988 1989 50 0 150 (number of meters pulled for testing I purposes) STRATEGY(S) : 1 1 . Schedule the removing, testing, and installing of 150 water meters to be used for testing procedures. ' 2 . Records testing results and maintenance required on all water meters used in the test sample for future review. 3 . Review hi to exception reports on a weekly basis to identify water meters that have no usage or abnormally low usage and schedule replacement for these meters. , 234 I I I I I ADMINISTRATIVE I SERVICES 1 I DEPARTMENT I I 1 I 1 1989 I ANNUAL BUDGET I AND I WORK PROGRAM I I I I I I I CITY OF FAYETTEVILLE, ARKANSAS I ORGANIZATIONAL STRUCTURE Administrative Services Department I ADM. SERVICES DEPARTMENT I Assistant City Manager SCOTT C. LINEBAUGH , I ASST. CITY MGR. DIVISION PERSONNEL DIVISION FINANCE DIVISION BUILDING MAINT. DIVISION 1 I CITY CLERK DIVISION PURCHASING DIVISION DATA PROCESSING DIVISION CUST. ACCT/COLL. DIVISION 1 SHOP DIVISION MUNICIPAL COURT DIVISION ANIMAL SERVICES DIVISION MISCELLANEOUS DIVISION I I I ADMINISTRATIVE SERVICES DEPARTMENT Revised 1988 expenditures are projected to be $5, 869, 630, a ' decrease of $515, 200 versus Budget. The decrease reflects reductions in capital purchases in Shop as well as rollforward items in Shop, Revenue Collections, Municipal Court, and Customer ' Accounting and Collection divisions. The workers compensation expense for the General Fund was less than budgeted, as well as a lower use of contractual services in all divisions. ' Proposed 1989 expenditures are $115, 020 greater than 1988 Budgeted amounts, reflecting cost-of-living adjustments in salaries and additions of one Buyer and 1/2 Maintenance Clerk, ' fixed asset rollforwards, System 36 enhancements and other capital additions, and related depreciation charges, partially offset by reductions in contractual services and projected fund transfers. 11 I I ' 12? ADMINISTRATIVE SERVICES DEPARTMENT 1988 REVISED VS. 1989 PROPOSED BUDGET , Budget Proposals: The proposed budget for the Administrative Services Department is $6, 499,850 - an increase of $630,220 over 1988 revised expenditures. A comparison of Administrative Service' s 1989 budget rec� ommendations with its 1988 revised expenditures is presented below. 1988 1989 REVISED PROPOSED DIFFERENCE EXPENDITURES EXPENDITURES ' Personnel Salaries $ 1, 787,017 $ 2, 055,919 $ 268, 902 Materials and Supplies 519,234 515, 640 (3, 594) Contractual Services 1, 047, 602 1, 104,000 56, 398 Maintenance 124, 793 137, 078 12,285 Depreciation 616, 101 647, 500 31, 399 , Debt Service 0 0 0 Transfer 922, 615 796,013 (126, 602) Capital 852,268 1,243, 700 391, 432 TOTAL $ 5, 869, 630 $ 6, 499, 850 $ 630,220 II 11 1 12 - 1 I ADMINISTRATIVE SERVICES DEPARTMENT II1988 BUDGETED VS. 1989 PROPOSED BUDGET Budget Proposals: Administrative Services Department is composed of I Finance (Accounting & Audit, Budget & Research, Internal Auditing, Revenue Collection, and Utility Billing) , City Clerk, Personnel, Purch- asing, Data Processing, Municipal Court, Miscellaneous, Building Maint- ' enance, Customer Accounting and Collections (Meter) , Animal Shelter, and Shop. The 1989 proposed budget for this department is $6, 499,850 - ar increase of $115,020 over 1988 budgeted expenditures. A comparison of IAdministrative Service' s 1989 budget recommendations with its 1988 budgeted expenditures is presented below. I 1988 1989 BUDGETED PROPOSED DIFFERENCE EXPENDITURES EXPENDITURES IIPersonnel Salaries $ 1,880, 727 $ 2,055,919 $ 175, 192 Materials and Supplies 528, 742 515, 640 (13, 102 ) I Contractual Services 1,209,278 1, 104,000 137,078 (105,278) Maintenance 143, 434 (6, 356) Depreciation 617,015 647,500 30, 485 Debt Service 0 0 0 I Transfer 895, 130 796,013 (99, 117) Capital 1, 110,504 1,243, 700 133, 196 IITOTAL $ 6, 384, 830 $ 6, 499, 850 $ 115, 020 I II II II II I I 11 I 125 II GENERAL ADMINISTRATION DEPARTMENT PROGRAM SUMMARY I Program Program ACTUAL BUDGETED REVISED BUDGETED NUmber Name 1987 1988 1988 1989 II ASSISTANT CITY MANAGER DIVISION 110 Assistant City Manager $ 76,284 $ 94,368 $ 92,184 $ 108,779 IITOTAL ASSISTANT CITY MANAGER 76,284 94,368 92,184 108,779 PERSONNEL DIVISION II 121 Administration 125,496 232,447 183,190 227,403 122 Employee Development 13,465 51,305 37,293 66,130 123 Recruitment and Selection 15,577 46,552 41,580 49,450 II TOTAL PERSONNEL 154,538 330,304 262,063 342,983 II FINANCE DIVISION 131 Accounting and Audit 188,101 247,945 208,269 226,500 II 132 Payroll 13,578 14,950 14,298 24,184 133 Budget and Research 60,832 97,949 96,949 102,064 134 Utility Billing 50,988 52,792 53,040 54,617 135 Revenue Collection 112,224 162,001 128,137 156,892 II 136 Internal Auditing 0 29,116 28,804 30,367 TOTAL FINANCE 425,723 604,753 529,497 594,624 II BUILDING MAINTENANCE DIVISION II 141 General Maintenance 87,353 116,459 109,313 100,138 142 Janitorial 76,216 92,305 81,972 83,654 TOTAL BUILDING MAINTENANCE 163,569 208,764 191,285 183,792 II CITY CLERK DIVISION II 151 Recording 8 Custodian of Records 67,026 108,191 81,463 118,627 TOTAL CITY CLERK 67,026 108,191 81,463 118,627 II PURCHASING DIVISION ' 161 Procurement 22,011 38,774 43,051 36,864 162 Support Operation 11,442 13,645 14,740 61,171 TOTAL PURCHASING 33,453 52,419 57,791 98,035 II II II 123 II II GENERAL ADMINISTRATION DEPARTMENT IIPROGRAM SUMMARY Program Program ACTUAL BUDGETED REVISED BUDGETED IINumber Name 1987 1988 1988 1989 IDATA PROCESSING DIVISION 171 Application Support 59,247 113,776 106,944 78,596 I 172 Operations 143,963 236,295 227,102 284,966 TOTAL DATA PROCESSING 203,210 350,071 334,046 363,562 IICUSTOMER ACCOUNTING & COLLECTION DIVISION 181 Meter Reading 124,838 164,949 157,026 161,542 I 182 Customer Service 315,434 347,300 309,433 109,341 356,882 183 Meter Maintenance 85,691 111,091 123,311 184 Capital Expenditures 27 92,315 73,765 71,134 II TOTAL CUSTOMER ACCOUNTING 8 COLLECTION 525,990 715,655 649,565 712,869 ' 191 SHOP DIVISION Vehicle Maintenance 727,221 1,397,697 1,351,317 1,477,965 192 Capital Expenditures 0 846,844 658,212 1,083,112 ITOTAL SHOP 727,221 2,244,541 2,009,529 2,561,077 I MUNICIPAL COURT DIVISION 201 Criminal Case 49,240 69,912 56,571 72,463 202 Probation 8 Fine Collection 19,821 29,831 25,246 30,254 II203 Small Claims 8 Civil Case 42,198 49,178 48,730 67,640 TOTAL MUNICIPAL COURT 111,259 148,921 130,547 170,357 II ANIMAL SHELTER DIVISION II 271 PATROL/EMERGENCY RESPONSE 39,679 81,244 80,084 73,502 272 ANIMAL CONTROL 72,129 109,400 93,572 38,533 TOTAL ANIMAL SHELTER 111,808 190,644 173,656 112,035 II MISCELLANEOUS DIVISION 660 Miscellaneous 1,350,922 1,336,199 1,354,248 1,136,866 ITOTAL MISCELLANEOUS 1,350,922 1,336,199 1,354,248 1,136,866 II TOTAL ADMINISTRATIVE SERVICES ' DEPARTMENT $ 3,951,003 $ 6,384,830 $ 5,865,874 $ 6,503,606 II 127 II II DEPARTMENT: ADMINISTRATIVE SERVICES PERSONNEL SUMMARY II ' 89 1987 1988 1989 PAY TITLE EMPLOYEES EMPLOYEES EMPLOYEES GRADE II Assistant City Manager 0. 00 1. 00 1. 00 N/A Administrative Services Director 1. 00 0. 00 0. 00 29 IIData Processing Supervisor 1. 00 1. 00 1. 00 22 Ass 't Admin. Services Director 0. 00 0. 00 1. 00 21 Special Projects Officer 1. 00 1. 00 0. 00 21 Accounting Supervisor 1. 00 1. 00 1. 00 20 II Budget Coordinator 1. 00 1. 00 1. 00 19 Purchasing Officer 1. 00 1. 00 1. 00 19 Maintenance Superintendent 1. 00 1. 00 1. 00 19 W&S Service Superintendent 0.00 0. 00 1. 00 18 II Personnel Officer 1. 00 1. 00 1. 00 18 Business Office Manager 1. 00 1.00 0. 00 17 IIComputer Programmer/Analyst 1. 00 1. 00 1. 00 17 Asst. Vehicle Maint. Spt. 1. 00 1. 00 1. 00 16 Internal Auditor/Grants Acct. 0. 00 1. 00 1. 00 16 Water Service Superintendent 1. 00 1. 00 0. 00 16 IIAssistant Office Manager 0. 00 0. 00 1. 00 15 Asst. W&S Service Superintendent 0. 00 0. 00 1. 00 15 Buyer 0. 00 0. 00 1. 00 14 I City Clerk 1. 00 1. 00 1. 00 14 City Nurse 0. 00 1. 00 1. 00 13 Equipment Mechanic III 1. 00 1. 00 1. 00 13 IIPreventive Maint. Leadworker 1. 00 1. 00 1. 00 13 Meter Maintenance Supervisor 1.00 1. 00 1. 00 13 Accounting Clerk III 0. 00 1. 00 1. 00 12 Municipal Court Clerk 1.00 1. 00 1. 00 12 II Animal Shelter Director 1. 00 1. 00 1. 00 12 Research/Performance Analyst 0.00 1. 00 1. 00 12 Equipment Mechanic II 2 . 00 2 . 00 2 . 00 11 11Auto Service Mechanic II 1. 00 1. 00 1. 00 11 Carpenter II 1. 00 1. 00 1. 00 11 Accounting Clerk II 2 . 50 3 . 00 3 . 00 10 I Personnel Technician 0. 00 1. 00 1. 00 10 Water Service Representative 2 . 00 3 . 00 3 . 00 10 Carpenter I 1. 00 1. 50 1. 50 9 IIAccounting Clerk I 4. 00 5. 00 4 . 00 8 Administrative Intern 1. 00 2 . 00 2 . 00 8 Warehouse Manager 1. 00 1. 00 1. 00 8 Equipment Mechanic I 1. 00 1. 00 1. 00 8 II Meter Maintenance Worker 1. 00 1. 00 1. 00 8 Meter Reader 4 . 00 4 . 00 4 . 00 7 Court Services Officer 1. 00 1. 00 1. 00 6 IIComputer Input Operator 1. 00 1. 00 1. 00 6 Animal Control Officer 1. 00 2 . 00 2 . 00 6 I 12S II II II DEPARTMENT: ADMINISTRATIVE SERVICES II PERSONNEL SUMMARY ' 89 1987 1988 1989 PAY 1 TITLE EMPLOYEES EMPLOYEES EMPLOYEES GRADE Deputy Court Clerk 5.00 5.00 5.00 5 City Clerk Intern (Part Time) 1. 00 1. 00 1. 00 4 11 Maintenance Clerk " 0.00 0. 00 1. 00 4 Clerk/Typist 3 . 00 4 . 50 4 . 00 4 Switchboard/Receptionist 1. 00 1. 00 1. 00 3 I Custodian 1. 00 2 . 00 2 . 00 3 Clerk/Cashier 4 . 00 4 . 00 4 . 00 3 Shelter Operator 1.00 1. 00 1. 00 3 IMicrofilm/Microfiche Operator 1. 00 1. 00 1. 00 1 59.50 72 . 00 73 . 50 II II II II II 11 II II II 1 II I I FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 110 ASSISTANT CITY MANAGER DIVISION ACTIVITY 5 ASSISTANT CITY MANAGER PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I 100.00 SALARIES AND WAGES $ 59,165 S 65,235 $ 65,308 $ 84,448 105.00 SOCIAL SECURITY TAXES 3,725 6,686 4,829 5,876 I 107.00 INSURANCE - LIFE 126 266 266 235 108.00 INSURANCE - HEALTH 1,609 3,125 3,125 2,812 109.00 PENSION CONTRIBUTION 2,739 2,931 2,931 3,432 I TOTAL PERSONNEL SALARIES 67,364 78,243 76,459 96,803 MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 1,383 1,400 1,400 1,400 210.00 MINOR EQUIPMENT 844 2,650 2,650 500 I TOTAL MATERIALS AND SUPPLIES 2,227 4,050 4,050 1,900 CONTRACTUAL SERVICE II 303.00 PUBLICATIONS AND DUES 1,041 1,535 1,535 1,570 I 304.00 TRAVEL AND TRAINING 2,957 4,990 4,990 4,500 305.00 POSTAGE 0 0 0 0 311.00 INSURANCE-VEHICLES & BUILD 0 0 0 0 331.00 MOTOR POOL CHARGES 0 1,500 1,500 2,856 I 900.00 MISCELLANEOUS EXPENSE 164 400 400 400 TOTAL CONTRACTUAL SERVICE 4,162 8,425 8,425 9,326 MAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 375 400 400 400 403.00 VEHICLE & MACHINE MAINT 2,156 350 350 350 TOTAL MAINTENANCE 2,531 750 750 750 I CAPITAL 801.00 FIXED ASSETS 0 2,900 2,500 0 I TOTAL CAPITAL 0 2,900 2,500 0 TOTAL ASSISTANT CITY MANAGER $ 76,284 $ 94,368 $ 92,184 $ 108,779 I IIADMINISTRATIVE SERVICES DEPARTMENT ASSISTANT CITY MANAGER DIVISION IIASSISTANT CITY MANAGER PROGRAM PERSONNEL SCHEDULE INumber of 1989 Budgeted Employees 1989 1 Assistant City Manager 1 $ 52 , 000 Administrative Services Intern 2 27,248 Contingency 10% 5, 200 II 3 $ 84, 448 II EXPLANATION OF ACCOUNTS 101-110-5-200. 00 OFFICE SUPPLIES & PRINTING IIMiscellaneous Office Supplies $ 1, 400 II101-110-5-210. 00 MINOR EQUIPMENT II Calculator $ 150 Miscellaneous 350 $ 500 II101-110-5-303 . 00 PUBLICATIONS & DUES Arkansas Gov't Finance Off. Dues $ 50 1 Board Room Reports 60 Wall Street Journal 200 GFOA Dues 300 I ICMA Yearbook 75 ALMA Dues 150 Public Risk Managers 80 I Municipal League Handbook 55 ICMA Dues (Assoc. ) 350 Miscellaneous 250 $ 1, 570 I101-110-5-304 . 00 TRAVEL & TRAINING GFOA Conferences and Seminars $ 2 , 000 I Accounting Courses 550 AGFOA - Municipal League Meetings 340 City Meetings 100 I Miscellaneous 1, 510 $ 4, 500 II 131 CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT PERSONNEL DIVISION ADMINISTRATION PROGRAM GOAL: To perfect employee records to reflect accurate performance and history of an employee throughout their employment. OBJECTIVE: To maintain a completely defensible employee record through timely supervisor documentation. 1987 1988 1989 , 50% 75% 90% (percentage of cases that are completely defensible 11 based on employee personnel records through timely supervisor documentation) ' STRATEGY(S) : 1 . Provide each current employee and any new employee with copy of new Personnel Policy. 2 . Conduct training seminars on new Personnel Policy to fully , inform every employee on proper employee conduct. 3 . Monitor supervisory documentation to assure that all rules and regulations are followed in disciplinary procedures. 4. Continue to update employee orientation program to fully inform new employees of policies and procedures and any changes that are made to existing program. 5. Provide confidence in proper file maintenance by continuing , to install better methods. OBJECTIVE: To increase employee data base and reporting system through use of new computer system. 1987 1988 1989 ' N/A 50% 100% (percentage of system being utilized) STRATEGY(S) : 1 . Input all employee data into new computer. I 132 2 . Design thorough reporting system on employee activity through use of new software. 3 . To ensure the effective use of personnel system to help reduce absenteeism, use of sick leave, etc. , by better tracking of occurrences. OBJECTIVE: To reduce the possibility of litigation due to the lack of proper documentation of federally mandated laws in employees personnel files. 1987 1988 1989 N/A 60% 100% (percentage of personnel files meeting federal requirements) STRATEGY(S) : 1. Affirm that all immigration reform documents are properly filled out. 2 . Continually monitor COBRA documentation that we properly notify all personnel on their rights to benefits. ' 3 . Assure that all areas of Section 89 of (Tax Reform Act of 1986) are met and documented. • I I I I/ r I 133 II FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 121 PERSONNEL DIVISION ACTIVITY 5 ADMINISTRATION PROGRAM II ACTUAL BUDGETED ESTIMATED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 18,207 $ 15,666 $ 17,148 $ 22,833 102.00 EXTRA SERVICE LEGAL ETC 0 2,800 1,988 0 , 103.00 OVERTIME 0 300 72 466 105.00 SOCIAL SECURITY TAXES 1,278 1,369 1,348 1,816 107.00 INSURANCE - LIFE 47 52 52 86 II 108.00 INSURANCE - HEALTH 378 417 417 1,146 109.00 PENSION CONTRIBUTION 482 803 703 884 110.00 UNEMPLOYMENT INS 4,341 6,000 6,000 12,620 111.00 WORKERS' COMP. PREMIUM TAX 97,993 191,580 151,021 182,990 TOTAL PERSONNEL SALARIES 122,724 218,987 178,749 222,841 MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 1,793 9,672 1,740 1,796 II 210.00 MINOR EQUIPMENT 0 375 0 0 TOTAL MATERIALS AND SUPPLIES 1,793 10,047 1,740 1,796 II CONTRACTUAL SERVICE 303.00 PUBLICATIONS AND DUES 701 1,138 892 892 304.00 TRAVEL AND TRAINING 148 1,575 1,674 1,674 TOTAL CONTRACTUAL SERVICE 849 2,713 2,566 2,566 III MAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 130 700 135 200 1 TOTAL MAINTENANCE 130 700 135 200 I PERSONNEL ADMINISTRATION $ 125,497 $ 232,447 $ 183,190 $ 227,403 I 1 I 13 ,w I I ADMINISTRATION SERVICES DEPARTMENT PERSONNEL DIVISION I ADMINISTRATION PROGRAM IPERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 I Personnel Officer .50 $ 14 , 746 Personnel Technician .50 8 , 087 1.00 $ 22 , 833 1 Overtime $ 466 IEXPLANATION OF ACCOUNTS I 101-121-5-200. 00 OFFICE SUPPLIES & PRINTING ICopies $ 510 Personnel Action Sheets 400 Envelopes 500 I Miscellaneous 386 $ 1,796 I101-121-5-303 . 00 PUBLICATION & DUES I EEO Manual $ 281 NOARK Personnel Assoc. 40 IPMA Dues 60 FLSA Sub. 153 I Mun. Wkr. Bul. 39 Immigration Reform 150 City and State 15 I Miscellaneous 154 $ 892 I 101-121-5-304 . 00 TRAVEL & TRAINING IIPMA Conferences & Seminars $ 1, 575 Annual EEO Conf. 60 Stress Mngt. Sem. 39 I $ 1, 674 I 135 1 CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT PERSONNEL DIVISION EMPLOYEE DEVELOPMENT PROGRAM GOAL: To ascertain that all employee recognition programs are administered in the fairest and most equitable manner possible. OBJECTIVE: Implement a bonus system which is fair and equitable to ALL employees. 1987 1988 1989 1 25% 75% 100% (percentage of design plan completed) STRATEGY(S) : 1 . Review current evaluations of exempt personnel to assure they I are awarded bonus in timely fashion. 2 . Distribute current information on bonus system to all 1 eligible employees. 3 . Hold at least quarterly meetings with bonus committee to discuss any new proposals or changes. OBJECTIVE: Administer an employee of the quarter program which has employee support and trust. 1987 1988 1989 N/A 25% 75% (percentage of program implemented) STRATEGY(S) : 1 . Review current and past successes and failures to better analyze program. 2 . Periodic contact with other organizations with employee of the quarter programs. 3 . Through deliberations with awards committee find better ways of administering employee of the quarter program. I 13 f3 I I OBJECTIVE: Implement a merit system based on performance standards to reward employees who perform satisfactorily. I1987 1988 1989 I N/A 50% 75% (percentage toward completion of system) STRATEGY(S) : I 1. Provide training seminars for all supervisory personnel on merit system. I2 . Follow-up program to assure all departmental employees understand the new merit system. I3 . Monitor merit program to assure that it is properly implemented. IOBJECTIVE: Implement a substance abuse program to assure that we are hiring the most qualified candidates for employment and assist current employees who have I drug related problems. 1987 1988 1989 IN/A N/A 50% (percentage of implementation during year) STRATEGY(S) : 1. Install a complete substance abuse program based on current Iinformation and experience. 2 . Personnel will investigate services currently being provided Iand will explore changing EAP provider. 3 . Increase the activity required to promote the employee assistance program. I OBJECTIVE: Formalize the supervisory training y program. I1987 1988 1989 N/A 75% 100% I (percentage of achievement toward supervisory proficiency after. training) ISTRATEGY(S) : 1. Identify particular areas of training needed by supervisors. I I 1 :, Ih 2 . Install training program that will be ongoing and will have continuity in purpose. 3 . Evaluate program to assure that we are meeting the needs of supervisors and management. OBJECTIVE: To continue to upgrade the in-house nursing program to aid employees in filing health insurance claims, aid employees in workmen' s compensation injuries and administering the City' s safety program. 1987 1988 1989 N/A $50,000 $75,000 (potential savings in WCC premiums) STRATEGY(S) : 1. ' Review Workmen' s Compensation claims to confirm that all are job-related. 2 . Have qualified person interview any questionable cases before ' allowing payment. 3 . Continue to visit sites that are a safety concern and council ' with employees on proper safety procedures. 4. Prepare statistical reports on savings of premiums. ' 5 . Assist all employees on health insurance and dental claims filing. ' 6. Continue to audit billings (BC, Dental, Life) for discrepancies. 7 . Continue to re-screen all applicants before making hiring decisions. 8. To reduce the amount of hours spent by the City Nurse 50% of working in the Personnel Office. 1 I 139 , II II FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT I DIVISION 122 PERSONNEL DIVISION ACTIVITY 5 EMPLOYEE DEVELOPMENT PROGRAM I ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 7,647 $ 7,833 $ 8,574 $ 11,578 I 103.00 OVERTIME 0 150 150 233 105.00 SOCIAL SECURITY TAXES 599 675 673 920 107.00 INSURANCE - LIFE 23 26 26 34 I 108.00 INSURANCE - HEALTH 189 209 209 572 109.00 PENSION CONTRIBUTION 241 402 352 442 I TOTAL PERSONNEL SALARIES 8,698 9,295 9,984 13,779 MATERIALS AND SUPPLIES II200.00 OFFICE SUPPLIES & PRINTING 126 700 549 591 TOTAL MATERIALS AND SUPPLIES 126 700 549 591 IICONTRACTUAL SERVICE I 304.00 TRAVEL AND TRAINING 12 1 25,000 15,000 35,000 315.00 CONTRACT SERVICES ,903 3,260 3,260 3,260 329.00 EMPLOYEE RECOGNITION 2,726 13,000 8,500 13,500 900.00 MISCELLANEOUS EXPENSE 0 50 0 0 IITOTAL CONTRACTUAL SERVICE 4,641 41,310 26,760 51,760 I TOTAL EMPLOYEE DEVELOPMENT S 13,465 S 51,305 $ 37,293 $ 66,130 xx xxx == xxx xxx= xxxxx II II II II II II I LI V K ',' ADMINISTRATIVE SERVICES DEPARTMENT PERSONNEL DIVISION EMPLOYEE DEVELOPMENT PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted ' Employees 1989 Personnel Officer .25 $ 7, 373 Personnel Technician .26 4 . 205 .51 $ 11,578 , Overtime $ 233 EXPLANATION OF ACCOUNTS ' 101-122-5-200.00 OFFICE SUPPLIES & PRINTING ' Copies $ 1001 Poster Program 91 IPMA Super. Exam 400 $ 5911 101-122-5-304. 00 TRAVEL AND TRAINING City Training Program $ 25, 000, Carry Forward 1988 Balance 10, 000 $ 35, 0001 101-122-5-315. 00 CONTRACT SERVICES Employee Assistance Program $ 3 , 260 101-122-5-329 . 00 EMPLOYEE RECOGNITION ' City Picnic $ 3 , 500 Employee of Month (Awards) 10, 000 $ 13 , 500 11f2 ' CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT PERSONNEL DIVISION ' RECRUITMENT AND SELECTION PROGRAM ' GOAL: To affirmatively recruit and refer the best qualified applicants on an equal opportunity basis to fill vacant positions. OBJECTIVE: To fill vacant positions by establishing a job bidding policy that will be fair to all interested individuals. 1987 1988 1989 N/A N/A 100% (percentage of program completed) STRATEGY(S) : 1 . Design a job bidding policy that will clearly identify those ' who are eligible to advance to a better position. 2 . Establish a time frame for communication of policy. ' 3 . Identify what positions will be filled by this new job bidding policy. OBJECTIVE: To increase minorities in the applicant pool by 5%. 1987 1988 1989 N/A 1% 5% ' STRATEGY(S) : 1. Continue to discuss the need for minority applicants with the Employment Security Division, local minority groups, and civic groups. 2 . Promote the fact that we have hired minorities into ' management positions this last year. 3 . Continue with the contacts of minority organizations at the University of Arkansas. 1 141 OBJECTIVE: To assure all Civil Service Commission rules and regulations are adhered to in all phases of recruitment for Police and Fire. 1987 1988 1989 N/A 100% 100% STRATEGY(S) : ' 1. Maintain current close liaison with Civil Service Commission in regard to testing guidelines. 2 . Reissue rules and regulations as necessary to keep up with changes in policy. ' 3 . Work with the University of Arkansas in establishing an assessment center for testing of applicants for Police and Fire. 1 J— II FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT I DIVISION 123 ACTIVITY 5 PERSONNEL DIVISION RECRUITMENT AND SELECTION PROGRAM I ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 7,740 $ 24,817 S 25,640 $ 29,831 II 103.00 OVERTIME 0 150 150 233 105.00 SOCIAL SECURITY TAXES 605 2,025 1,926 2,358 107.00 INSURANCE - LIFE 23 129 91 106 I 108.00 INSURANCE - HEALTH 189 1,355 1,008 1,395 109.00 PENSION CONTRIBUTION 241 1,256 351 1,557 I TOTAL PERSONNEL SALARIES 8,799 29,732 29,166 35,480 MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 471 700 1,773544 600 210.00 MINOR EQUIPMENT 0 525 575 IITOTAL MATERIALS AND SUPPLIES 471 2,475 1,069 1,175 CONTRACTUAL SERVICE I301.00 PUBLIC NOTIFICATION 1,852 6,250 6,250 6,250 314.00 PROFESSIONAL SERVICES 4,443 8,045 5,045 6,545 ' 900.00 MISCELLANEOUS EXPENSE 12 50 50 0 TOTAL CONTRACTUAL SERVICE 6,307 14,345 11,345 12,795 II TOTAL RECRUITMENT AND SELECTION S 15,577 S 46,552 S_ 41,580 $ 49,450 == ____ = I I • I I I I I 14`). ADMINISTRATIVE SERVICES DEPARTMENT 1 PERSONNEL DIVISION RECRUITMENT & SELECTION PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted II Employees 1989 City Nurse 1.00 $ 18, 576 I Personnel Officer .25 7, 373 Personnel Technician . 24 3 ,882 II 1.49 $ 29 ,831 Overtime $ 233 II EXPLANATION OF ACCOUNTS 101-123-5-200. 00 OFFICE SUPPLIES & PRINTING ' Copies $ 480 I Miscellaneous 120 $ 600 101-123-5-210. 00 MINOR EQUIPMENT ' Exam Table $ 275 Misc. Nursing Supplies 300 I $ 575 11 101-123-5-301. 00 PUBLIC NOTIFICATION Notice of Vacancy $ 6, 250 4r1 ' 101-123-5-314 . 00 PROFESSIONAL SERVICES Physicals (new emp) . (Including Drug Screening) Police & Fire $ 1, 795 Physicals (15@ 150 ea) 2 , 500 Psychological Screening (Police, Fire,Jailers & Matrons) 2 , 250 $ 6, 545 I CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT FINANCE DIVISION ACCOUNTING AND AUDIT PROGRAM GOAL: To provide accurate and timely financial reports and statements to the Board, Administration and the program managers. OBJECTIVE: To provide error-free monthly expenditure ledgers to management and operating departments within seven (7) days of month-end, error-free financial statements within twelve ( 12 ) work days of month- end, and error-free quarterly financial statements within statements within twenty work days of month- end. 1987 1988 1989 12 12 12 ' (number of months which financial reports were distributed to operating departments within 7 days of month-end) 1987 1988 1989 11 11 12 , (number of months which financial statements were distributed within 12 work days of month-end) STRATEGY(S) : 1 . To thoroughly review reports before presentation, and correct any errors. 2 . To give employees extensive training to avoid repetitive mistakes. 3 . To use microfiche readers and screen inquiry capabilities to provide financial information to departments in an efficient manner. , 1 � `' 11 II OBJECTIVE: To reduce the average number of journal entries required to correct errors to no more than 35 per month. II1987 1988 1989 II44 42 35 (average number of correcting journal entries per month) IISTRATEGY(S) : I 1. To send at least 50% of all staff in 1989 to training classes and seminars geared toward improving the division' s overall accounting skills. II2 . To provide monthly internal training sessions for accounting personnel . II 3 . Continue to update and maintain detailed procedures manuals for all positions, and general policies and procedures for the entire program. I GOAL: To maximize cash availability and investment earnings IIthrough management of short-term cash balance. OBJECTIVE: To create cash flow projections for the fiscal year IIby converting the annual budget to a cash budget. 1987 1988 1989 INo No Yes ISTRATEGY(S) : 1. To prepare a long-term cash flow projection based on total revenues and expenses per fund. I 2 . To have all major purchases scheduled through the Purchasing Division. I3 . To have all major purchases scheduled by the end of the current year for each week of the next year. I4. To schedule all anticipated receipts of major revenue by the end of the current year for each week of the next year. 1 5 . To continually monitor and update weekly cash flow projections. I 1 147 I OBJECTIVE: To maintain average daily uninvested cash in City IIbank accounts at no more than 4% of total portfolio book value. 1987 1988 1989 I 4.2% 4.0% 4.0% ' (percentage of uninvested cash in City bank accounts to total portfolio book value) I STRATEGY(S) : 1 . To utilize cash flow projections to assist in investing funds I long-term and short term. 2 . Invest idle funds weekly or daily as required to maintain I relatively small balances. OBJECTIVE: To ensure that the portfolio investment yield IIobtained by the City is equal to or higher than yields offered by local banks on 30-day CD' s. 1987 1988 1989 I N/A .50% . 50% II(average difference in investments awarded and 30-day CD rates) STRATEGY(S) : 11 1 . Use longer term cash forecasting whenever longer term IIinvestments offer attractive yields. 2 . Take bids on T-bills as well as CD' s. I 3 . Compare rates received to rates in the Wall Street Journal . 4. Periodically check rates received outside the City. ' 5 . When taking bids also quote rates on 30-day CD' s. 6. Review and update the City' s investment policy. I GOAL: To maintain accounting records in accordance with I Generally Accepted Accounting Procedures (GAAP) for Municipal Governments. I 148 II II II OBJECTIVE: To maintain the financial information system in accordance with good accounting practices as evidenced by a "clean" opinion from the external I auditors. 1987 1988 1989 IYes Yes Yes II (attainment of a "clean" opinion from the external auditors) STRATEGY(S) : II1. Review all literature addressing GAAP, and review, reclassify, and report properly all transactions in I accordance with these principles. 2 . Respond to all suggestions received from the Government I Finance Officers Association (GFOA) review committee. 3 . Respond to all findings in the external auditor' s management and compliance letters. IOBJECTIVE: To complete annual audit and annual audit management letter by the 3rd week in May. II1987 1988 1989 IIJuly 17 June 6 May 15 (date of audit report and management letter) ISTRATEGY(S) : I 1. Coordinate timing and planning of audit with external auditors. I2 . Prepare audit schedules in a timely manner. 3 . Assist the external auditors in any way necessary in the I performance of the audit. GOAL: To ensure that the City is, and always continues to be, I in sound fiscal condition. I II 1 1 4 S I OBJECTIVE: To have no lapses of financial control. I 1987 1988 1989 0 0 0 I (number of material audit problems ' cited by external audit) $10, 676.50 0 0 (dollar values of losses through I theft or misappropriation) STRATEGY(S) : I 1 . Address any suggestions made by the external auditors or IIinternal studies concerning internal control . 2 . To assist the Internal Audit Program in conducting internal control studies in outlying areas. II OBJECTIVE: To prepare a Comprehensive Annual Financial Report which meets requirements to receive the Certificate I of Conformance for financial reporting. 1987 1988 1989 II No Yes Yes (achievement of GFOA Certificate of11 Conformance for financial reporting) STRATEGY(S) : II 1 . To strengthen reporting requirements to make sure that all requirements are met to achieve the GFOA Certificate of ' Conformance. 2 . To prepare a CAFR according to the GFOA standards to be submitted to the GFOA review committee. I OBJECTIVE: To maintain unlocated differences in reconciliation of City checking accounts at zero. I 1987 1988 1989 0 0 0 I (value of unlocated differences in I reconciliation of checking accounts) II 150 1 ' STRATEGY(S) : 1. Maintain strict security on all checks. 2 . Maintain strict accountability on check signing log, to make sure that all checks signed are recorded on the general 11 ledger. 3 . Maintain system of internal control which adequately segregates duties between accounting, data entry, and physical custody. I I I 151 II I FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 131 FINANCE DIVISION IIACTIVITY 5 ACCOUNTING AND AUDIT PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 II 100.00 SALARIES AND WAGES $ 110,934 S 144,023 S 144,023 S 144,528 102.00 EXTRA SERVICE 0 1,600 1,600 1,600 111 103.00 OVERTIME 9,907 12,873 12,873 10,582 105.00 SOCIAL SECURITY TAXES 8,582 11,877 11,877 11,934 107.00 INSURANCE - LIFE 359 623 587 567 I 108.00 INSURANCE - HEALTH 5,063 10,098 6,000 8,601 109.00 PENSION CONTRIBUTION 314 726 717 2,582 112.00 LESS REVENUE SHARING 0 0 0 0 TOTAL PERSONNEL SALARIES 135,159 181,820 177,677 180,394 I MATERIALS AND SUPPLIES 1 200.00 OFFICE SUPPLIES AND PRINTING 5,135 8,952 8,919 9,681 210.00 MINOR EQUIPMENT 1,216 1,808 1,347 900 II TOTAL MATERIALS AND SUPPLIES 6,351 10,760 10,266 10,581 CONTRACTUAL SERVICE I 301.00 PUBLIC NOTIFICATION 1,306 1,425 1,340 1,425 303.00 PUBLICATIONS AND DUES 481 560 495 900 I 304.00 TRAVEL AND TRAINING 2,146 2,875 2,159 2,480 307.00 AUDIT EXPENSE 38,767 41,500 8,448 29,655 314.00 PROFESSIONAL SERVICES 0 1,500 1,500 0 900.00 MISCELLANEOUS EXPENSE 236 300 300 400 TOTAL CONTRACTUAL SERVICE 42,936 48,160 14,242 34,860 , MAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 830 655 485 665 I TOTAL MAINTENANCE 830 655 485 665 CAPITAL I 801.00 FIXED ASSETS 2,826 5,350 4,599 0 II803.00 EXPENDITURES FOR FURNITURE 0 1,200 1,000 0 TOTAL CAPITAL 2,826 6,550 5,599 0 I FINANCE $ 188,101 $ 247,945 $ 208,269 $ 226,500 1 150 III 1 I ADMINISTRATIVE SERVICES DEPARTMENT FINANCE DIVISION ACCOUNTING & AUDIT PROGRAM 1 SCHEDULE IPERSONNEL Number of 1989 Budgeted Employees 1989 1 Accounting Supervisor 1. 00 $ 26,453 Clerk III .85 15, 278 1 Clerk II 3 . 00 47, 804 Clerk I 2 .20 32 , 815 Clerk/Typist 1.00 11,880 1 Part-time/Workstudy 8, 528 Overtime Worked as Straight Time 1, 500 8. 05 $144 , 528 1 Extra Services (Cover for Maternity Leave) $ 1, 600 IOvertime $ 10, 582 1 I EXPLANATION OF ACCOUNTS 101-131-5-200. 00 OFFICE SUPPLIES & PRINTING 1 Copies 2, 811 Computer Supplies 3 , 570 1 Miscellaneous 2 , 000 Printing of CAFR 1, 300 $ 9 , 681 1 101-131-5-210. 00 MINOR EQUIPMENT 1 Calculator $ 170 Bookcase 280 II Miscellaneous $ 450 900 101-131-5-301. 00 PUBLIC NOTIFICATION II Balance sheet Publications $ 1,425 II 1 153 I 101-131-5-303 . 00 PUBLICATIONS AND DUES , NWA Chapt. of CPA's $ 10 AICPA 55 11 State Society CPA' s 90 AGFOA Membership 50 GFOA Membership 70 IIMiscellaneous 250 GFOA CAFR Fee 375 $ 900 101-131-5-304 . 00 TRAVEL & TRAINING Accounting Staff Training $ 1,400 II AGFOA Meetings 950 Miscellaneous 130 II$ 2 .480 101-131-5-307 . 00 AUDIT EXPENSE ' General Fund Audit Expense $ 29, 655 101-131-5-401. 00 OFFICE MACHINE MAINTENANCE Check Signer Maintenance $ 300 Calculator Repair 165 Typewriter Repair 200 II $ 665 r 1 I 11 154 11 II I CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT FINANCE DIVISION ' PAYROLL PROGRAM IIGOAL: To process payroll checks accurately and efficiently. OBJECTIVE: To maintain the number of payroll checks which have II to be rewritten because of payroll errors at a relatively low rate. 11 1987 1988 1989 .015% . 40% . 40% II (percent of payroll checks which have to be rewritten because of payroll errors) 11 STRATEGY(S) : I 1. To utilize a system whereby calculations are done by computer, as opposed to hand calculations. II 2 . To give proper instruction through written policies and procedures to division heads on procedures for preparing timesheets. This should eliminate errors which occur at the point of entry from timesheets. II 3 . To utilize thorough check procedures on reports before actual checks are written. IIOBJECTIVE: To maintain record of processing all bi-weekly payrolls, and monthly police and fire pension II checks on time. 1987 1988 1989 II100% 100% 100% (percent of checks processed on II time) STRATEGY(S) : II1. To utilize a system whereby most procedures are done automatically by the computer. 1 2 . Make sure that all divisions are aware through written policies and procedures of time deadlines on turning in payroll information, and process all payrolls according to II schedule. II 155 3 . Have detailed written procedures and a cross-trained backup ' person to process payroll and police and fire pension checks in case of the absence of the payroll clerk. 1 1 I 11 11 11 156 ' I FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT I DIVISION 132 FINANCE DIVISION ACTIVITY 5 PAYROLL PROGRAM I ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 9,422 $ 9,583 $ 9,583 $ 17,064 I 103.00 OVERTIME 966 1,181 1,181 1,741 105.00 SOCIAL SECURITY TAXES 739 814 814 1,413 107.00 INSURANCE - LIFE 36 42 40 62 I 108.00 INSURANCE - HEALTH 252 750 550 1,089 109.00 PENSION CONTRIBUTION 0 0 0 160 I TOTAL PERSONNEL SALARIES 11,415 12,370 12,168 21,529 MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 1,637 2,115 1,775 2,055 210.00 MINOR EQUIPMENT 451 260 150 250 ITOTAL MATERIALS AND SUPPLIES 2,088 2,375 1,925 2,305 CONTRACTUAL SERVICE I304.00 TRAVEL AND TRAINING 0 125 125 250 TOTAL CONTRACTUAL SERVICE 0 125 125 250 IIMAINTENANCE I401.00 OFFICE MACHINE MAINTENANCE 75 80 80 100 TOTAL MAINTENANCE 75 80 80 100 ITOTAL PAYROLL $ 13,578 S 14,950 $ 14,298 $ 24,184 I I I I I I 157 ADMINISTRATIVE SERVICES DEPARTMENT FINANCE DIVISION PAYROLL PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted II Employees 1989 Accounting Clerk I .80 $ 11, 551 II Account Clerk III . 15 2, 696 Work Study 2 , 624 Overtime Worked as Straight Time 193 .95 $ 17, 064 Overtime $ 1,741 EXPLANATION OF ACCOUNTS 101-132-5-200. 00 OFFICE SUPPLIES & PRINTING ' Payroll Checks $ 1,400' W2 Forms 230 Copies 225 Miscellaneous 20011 $ 2 , 05511 101-132-5-210. 00 MINOR EQUIPMENT I Miscellaneous S 250 11 101-132-5-304 . 00 TRAVEL & TRAINING I Payroll Course S 250 101-132-5-401. 00 OFFICE MACHINE MAINTENANCE IICheck Signing Machine S 100 11 158 CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT FINANCE DIVISION BUDGET AND RESEARCH -PROGRAM GOAL: To conduct investigations and handle special projects which support the overall goals of the City. OBJECTIVE: To conduct special projects on specific issues as requested by the Assistant City Manager, maintaining the same number as in 1988. 1987 1988 1989 69 76 76 (number of projects completed) ' STRATEGY(S) : 1. After receiving a request for a report on a specific project, identify the nature and scope of the request and set up a timetable for completion. 2 . To conduct investigation in the most effective manner possible, using computer support when feasible, and prepare report for review. 3 . To keep all projects organized, indexed on the P.C. , and completed as accurately as possible. ' OBJECTIVE: To ensure that the percentage of special projects that are to be completed on time and accurately, maintaining a 98% completion ratio. 1987 1988 1989 95% 98% 98% (66/69) (74/76) (74/76) (percentage completed on time and accurately) STRATEGY(S): 1 . Upon receiving assignment, a timetable for completion of the project with due dates established for each phase is to be completed. 2 . To conduct investigation, complete the assignment within one day of deadline, and present summary of findings to the 159 Administrative Services Director to ensure accuracy of findings. 3 . To write report as clearly and as concisely as possible to avoid potential re-writes. OBJECTIVE: To finish the efficiency reviews in the Administrative Services Department and to develop a prioritized list and conduct investigations. 1987 1988 1989 I N/A 50% 100% (percentage completed) 1 STRATEGY(S) : 1. To develop a prioritized list of investigations of the Administrative Services Department, with a corresponding timetable with due dates. ' 2 . To conduct the investigation and develop a report to be distributed to both the Assistant City Manager and the corresponding Division Head; the report will include a set of recommendations for improvements. GOAL: To provide accurate projections of City revenues and expenditures. i OBJECTIVE: To monitor Departmental activities' expenditure and performance levels to ensure that total actual expenditures do not exceed the adjusted budget. 1987 1988 1989 239 215 193 11 (reduction by 10% of total number of11 budget adjustments) STRATEGY(S) : 1 1 . To review expenditure and revenue reports with projected monthly split out reports. 2 . To review with Department and Division Heads any discrepancies found and report and address any problem areas within thirty (30) working days; this report will include counseling and any recommended changes needed in procedures. I 160 I ' 3 . To prepare quarterly financial statements with budget status reports no later than the 15th working day of the following month for the Assistant City Manager. 4. To prevent incidents of unauthorized expenditures for capital outlays. tOBJECTIVE: To continue to develop and refine a forecasting system for the 5-Year Plan which will allow Divisions to monitor short or long-term revenues and expenditures and which will allow for forecasting information to be readily obtained by Administration. ' 1987 1988 1989 10 50 65 (percentage completed of having an established forecasting system for 5-Year Plan in place) STRATEGY(S) : 1. To complete the creation of back history of at least two (2 ) years in the new computer' s data base system for revenues and one (1) year for expenditures. 2 . To incorporate an established amount of historical data in the 5-Year Plan, based on an analysis of data found in other 5-Year documents. 3 . To institute a plan that will develop and refine an established forecasting process by the beginning of the 5- Year Plan. 4. To develop a computerized report on the mainframe which will give a variance of actual expenditures to estimates proposed in the 5-Year Plan. GOAL: To conduct the City' s budget and financial processes in a timely manner. I OBJECTIVE: To keep all budget staff activities on time schedules, compiling the necessary schedules that will demand the least amount of employee time. I 1 161 I 1987 1988 1989 11 13 20 25 (increase by 25% the number of I working days given to Division Heads to complete budgets) STRATEGY(SZ: II 1. To inform all Divisions which supply information for the IIbudget preparation manual at least thirty (30) days in advance of their deadline dates. 2 . To have compiled and printed the 1990 Budget Preparation I schedule by May 1, 1989. 3 . To complete, print and present the City Manager' s 1990 BudgetII Proposal to the Board of Directors by November 15, 1989. 4. To report to the Assistant City Manager concerning the completion of each step in the budget process and the date on II which it was completed. 5 . To have 100% of all information and data necessary prepared I and ready for distribution prior to each Division Head meeting. I 6. To schedule meetings for all new Department and Division Heads with exceptionally complicated programs during periods of the day that will allow for more time and fewer II interruptions (eg. , early morning, late afternoon, etc. ) . 7 . To compile any and all positive and negative feedback on the new budget schedules. 11 GOAL: To develop and implement programs which will improve the efficiency and effectiveness of designated divisions and departments of the City of Fayetteville. 1 OBJECTIVE: To complete the implementation of the Maintenance Management System for the Department of Public Works. II 1987 1988 1989 I 5% 80% 100% (percentage completed in 1989) 1 1 16 ._ II I STRATEGY(S1: 1. To closely monitor the operation of the Maintenance Management System and the Work Order System during the year. 2 . To develop and implement a method of measuring actual work accomplishment for Airport and Sanitation, whose needs cannot be ergonomically met by the Work Order System. OBJECTIVE: To initiate, develop and begin the implementation of a program to measure and improve productivity in the Administrative Services Department. 1987 1988 1989 N/A N/A 25% (percentage of program completed in 1989) STRATEGY(S) : 1 . To research and determine appropriate methods of measurement of current performance. 2 . To initiate performance measurement in all Divisions of the Administrative Services Department, and specifically, begin the development of a performance standards system. 3 . To determine economic and effective methods of improving current practices, including measurement of actual improvement. I I I I I I 163 I I FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 133 FINANCE DIVISION ACTIVITY 5 BUDGET AND RESEARCH PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I 100.00 SALARIES AND WAGES S 48,905 $ 69,253 S 69,253 $ 77,178 103.00 OVERTIME 0 1,900 1,900 1,093 105.00 SOCIAL SECURITY TAXES 3,551 5,481 5,481 5,985 107.00 INSURANCE - LIFE 167 268 268 278 108.00 INSURANCE - HEALTH 1,853 3,125 3,125 3,126 109.00 PENSION CONTRIBUTION 1,558 1,830 1,830 2,511 TOTAL PERSONNEL SALARIES 56,034 81,857 81,857 90,171 MATERIALS AND SUPPLIES II 200.00 OFFICE SUPPLIES & PRINTING 3,215 6,074 5,074 6,938 210.00 MINOR EQUIPMENT 394 1,373 1,373 450 TOTAL MATERIALS AND SUPPLIES 3,610 7,447 6,447 7,388 II CONTRACTUAL SERVICE 303.00 PUBLICATIONS AND DUES 260 3,210 3,210 3,575II 304.00 TRAVEL AND TRAINING 929 760 760 830 TOTAL CONTRACTUAL SERVICE 1,190 3,970 3,970 4,405 II MAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 0 100 100 100 I TOTAL MAINTENANCE 0 100 100 100 CAPITAL - MISCELLANEOUS II 801.00 FIXED ASSETS 0 3,375 3,375 0 803.00 FURNITURE & FIXTURES 0 1,200 1,200 0 II TOTAL CAPITAL - MISCELLANEOUS 0 4,575 4,575 0 TOTAL BUDGET AND RESEARCH $ 60,833 $ 97,949 $ 96,949 $ 102,064 II I 16 4I II IFUND 540 - WATER AND SEWER ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 183 CUSTOMER ACCOUNTING & COLLECTION DIVISION ACTIVITY 5 METER MAINTENANCE PROGRAM I ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 II100.00 SALARIES AND WAGES $ 36,602 $ 33,548 $ 33,548 $ 38,650 103.00 OVERTIME 1,465 5,114 5,114 5,380 I 103.00 SOCIAL SECURITY TAXES (4) 8,8 2,910 2,910 3,297 106.00 COST ALLOCATION 67 11,856 11,856 11,990 107.00 LIFE INSURANCE 9 120 120 132 108.00 INSURANCE - HEALTH 0 1,710 1,710 2,140 I 109.00 PENSION EXPENSE 0 1,879 1,879 2,065 111.00 WORKERS' COMPENSATION 0 1,759 1,324 1,152 ITOTAL PERSONNEL SALARIES 46,940 58,896 58,461 64,806 MATERIALS AND SUPPLIES I200.00 OFFICE SUPPLIES 87 169 159 177 210.00 MINOR EQUIPMENT 218 1,861 1,592 2,670 I 216.00 CONSTRUCTION MATERIALS 3,676 9,693 5,948 7,080 TOTAL MATERIALS AND SUPPLIES 3,982 11,723 7,699 9,927 ICONTRACTUAL SERVICES 302.00 UNIFORM & PERSONAL EPUIPTMENT 672 1,036 933 1,074 II 303.00 PUBLICATIONS & DUES 157 50 50 50 304.00 TRAVEL AND TRAINING 50 100 100 750 311.01 INSURANCE - SELF 437 0 0 0 I331.00 MOTOR POOL CHARGES 0 2,448 800 2,958 TOTAL CONTRACTUAL SERVICES 1,315 3,634 1,883 4,832 IIMAINTENANCE 400.00 BUILDING AND GROUNDS MAINT 0 398 298 411 II 403.00 VEHICLE AND MACHINE MAINT 379 1,000 400 900 407.00 MAINTENANCE OF SMALL EQUIP 39 125 100 135 ITOTAL MAINTENANCE 418 1,523 798 1,446 TOTAL OPERATIONS & MAINTENANCE BEFORE DEPRECIATION 52,655 75,776 68,841 81,011 II DEPRECIATION II40-41803-105 DEPRECIATION EXPENSE 33,037 35,315 40,500 42,300 TOTAL DEPRECIATION 33,037 35,315 40,500 42,300 IITOTAL METER MAINTENANCE $ 85,692 $ 111,091 $ 109,341 $ 123,311 II 235 11 ADMINISTRATIVE SERVICES DEPARTMENT CUSTOMER ACCOUNTING & COLLECTION DIVISION METER MAINTENANCE PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted I Employees 1989 Ass't W&S Service Superintendent . 15 $ 3 , 834 II Water Service Representative . 16 2 , 773 Meter Maintenance Supervisor . 65 15, 329 Meter Maintenance Worker . 68 11, 561 11 Meter Reader . 24 4 , 093 Bonus 1, 060 1. 88 $ 38 , 650 • Overtime $ 5 , 380 II EXPLANATION OF ACCOUNTS 540-183-5-210.00 MINOR EQUIPMENT Hole Saw Bits $ 100 Long Handle Shovel 72 Bed Liners 1, 600 Tool Boxes 600 Other Equipment 298 11 $ 2 , 670 540-183-5-216. 00 CONSTRUCTION MATERIALS 1 Warehouse Materials (Resetters, Lids, Meter Boxes, & Pipe Fittings) $ 1, 500 1" Plugs (Plastic) 135 I Bolts & Nuts 120 6" W-2000 Chamber Exchange 450 3" & 4" Flanges Cast Iron Spools 190 Monitor Cover RML-11 Extra Heavy Lid 240 II Meter Replacement Parts, Meter Gaskets & Meter Adapters 3 , 900 I Acetylene 60 Oxygen 30 Welding Rods 30 Paint 25 II 2" Gate Valves (Replacement) 330 Miscellaneous Materials 70 $ 7 , 080 23(.' 1 I540-183-5-302 . 00 UNIFORMS & PERSONAL EQUIPMENT Uniform Rental 456 I Uniform Tee-Shirts 70 Uniform Caps 20 Overshoes 64 I Insulated coveralls 100 Work jackets 104 Safety Boots 170 I Rain coats 40 Rubber Gloves 20 Miscellaneous Equipment 30 $ 1, 074 I II540-183-5-303 . 00 PUBLICATIONS & DUES Meter Maintenance Manuals $ 50 I I 540-183-5-304. 00 TRAVEL & TRAINING Training Seminars $ 650 Miscellaneous Training 100 I $ 750 I540-183-5-400. 00 BUILDING & GROUNDS MAINTENANCE Hand Towels $ 26 I Hand Soap 32 Floor Sweep 18 Heating System Maintenance 75 Plumbing Maintenance 60 I Fire Extinguisher Maint. 50 Heating System Upgrade, (Rollforward portion) 100 I Miscellaneous Supplies 50 $ 411 • II II II II 237 FUND 540 - WATER & SEWER ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 184 CUSTOMER ACCOUNTING & COLLECTION DIVISION ACTIVITY 5 CAPITAL EXPENDITURES PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED , CAPITAL 1987 1988 1988 1989 801.00 FIXED ASSETS S 0 $ 32,925 $ 32,925 $ 3,950 1 811.00 WATER METERS 27 59,390 40,840 67,184 TOTAL CAPITAL EXPENDITURES S 27 $ 92,315 $ 73,765 $ 71,134 __ ==== = = ===== I 1 I I I 1 I 233 1 I ADMINISTRATIVE SERVICES DEPARTMENT CUSTOMER ACOUNTING & COLLECTION DIVISION ' CAPITAL EXPENDITURES PROGRAM EXPLANATION OF ACCOUNTS 540-184-5-801. 00 FIXED ASSETS Submergible Pump $ 650 Electronic Locator 800 ' AC/DC Welder/Generator 2 , 500 $ 3 ,950 ' 540-184-5-811. 00 WATER METERS 5/8"x3/4" Water Meter P.D. $ 21, 000 200 Touch Read Registers, (Rollforward) 10, 000 1" Water Meter P.D. 2 , 275 ' 1 1/2" Water Meter P.D. 2 ,700 2" Water Meter Turbo 1, 550 2" Meter Strainer 625 ' 3" Water Meter Turbo 1, 365 3" Fire Hydrant Meter 430 3" Meter Strainer 504 4" Meter Turbo 850 ' 4" Meter Strainer 225 Generator Remote P.D. 220 Generator Remote Turbo 300 ' Touch Read Meter Registers & Chamber Replacements 25, 000 Generator Remote Compound 140 $ 67 , 184 23 .E I CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT CITY SHOP DIVISION MOTOR POOL PROGRAM GOAL: To computerize, to the fullest extent possible, all Shop functions. OBJECTIVE: To have complete costs related to operation of vehicles as well as maintenance recording and charging of vehicle usage. 1987 1988 1989 N/A 80% 100% (percentage of computerization of motor pool charges and maintenance records) STRATEGY(S) : 1. To generate complete vehicle history through cost per ' mile/hour per unit. 2 . To maintain recording of miles/hours each unit is operated by division/operator. 3 . To generate maintenance costs per mile/hour for life cycle , costing. 4. To generate accurate failure rates and costs, preventive maintenance scheduling, and backlog and deferred work on vehicles. OBJECTIVE: To ensure an ongoing computerized parts inventory ' by January 30, 1989 . 1987 1988 1989 60% 75% 100% STRATEGY(S) : 1 . To make weekly stock orders by minimum/maximum levels. ' 2 . To maintain daily running cost of inventory and control . 3 . To reduce down-time by immediate parts control and ordering when needed for vehicle repairs. 2 44 C 4. To have a complete listing of vendors of specialized parts by name, cost, and location. OBJECTIVE: To build computer files of life history and maintain cost control of equipment and vehicles. Data is to include, but not be limited to: ' accurate failure rates, preventative maintenance scheduling, life cycle costing, cost of repairs, individual efficiency, cost accounting per ' mile/hour, inventory control/parts ordering, report writing. ' 1987 1988 1989 40% 60% 100% ' (percentage of files created) STRATEGY(S) : ' 1. To ensure daily input of maintenance records for each unit. 2 . To develop a system for life cycle costing of equipment. 3 . To maintain complete daily inventory functions, including costs, and inventory additions/subtractions. 4. To ensure daily accumulations of hours/miles of equipment for billing to user departments. GOAL: To ensure that the City' s Motor Pool is operated and managed as efficiently and effectively as possible. OBJECTIVE: To allocate the total cost of purchasing and ' maintaining the City' s fleet, ensuring the motor pool is operating as cost effectively as possible. 1987 1988 1989 N/A 60% 95% ' (percentage of Motor Pool efficiency) ' STRATEGY(S) : 1. Improve fleet operations by reporting to user departments the ' true cost of operating and maintaining their fleet. 2 . To report to users the capital need to replace their equipment. 241 I 3 . To ensure, through the budget process, that funds are I available for equipment replacement. 4. To verify periodically, in conjunction with the Budget I Coordinator, that the motor pool charges are covering expenses and replacement costs. 5 . To set up Motor Pool costing, utilizing Cameo Software I package. OBJECTIVE: To maintain and 85% productivity rate per mechanic, I while minimizing cost per mile/hour of repairs of equipment. 1987 1988 1989 I 82 .5% 85% 86% II(Shop productivity rate by percentage) STRATEGY(S): 1. To maintain a computerized preventative maintenance program, I where each unit is scheduled weekly as hours or miles is met of P.M. service. 2 . Continue specialized training on new equipment purchased and I existing equipment. 3 . To ensure pooling of equipment at shop for availability of I repairs. 4. To schedule repairs from daily vehicle condition cards. I OBJECTIVE: To reduce vehicle and equipment road calls or emergency breakdowns by 3%. I 1987 1988 1989 1 .2 .9 . 7 I (average road calls per day) STRATEGY(S) : I 1 . To develop a plan that will help ensure 100% use of vehicle I condition cards by operators for reporting defects at return to pool of equipment. 2 . To reduce downtime, ensure a timely change-out of all bias I ply tires to steel belted radial . 3 . To continue training of P.M. mechanic . I I 24 9 I II4. To develop a schedule which will ensure the continuation of specialized mechanic training. I5. To reduce down time of maintenance crews and operators by 2%. OBJECTIVE: To maintain cost of parts inventory to an Iacceptable level per vehicle/equipment unit. 1987 1988 1989 I $247. 00 $300.00 $350.00 I (take total inventory figure and divide by amount of vehicles to get parts inventory. $50, 000 divided by 250 vehicles=$200.00 per vehicle) ISTRATEGY(S) : I 1. To work with Purchasing to develop a procedure for quick reference parts pricing supplied by vendors. I 2 . Continue to bid fleet items such as filters, fuel oil, tires, etc. 3 . Reduce obsolete parts with equipment replacements. I4. Remove from inventory such expendable items $2 . 50 or under and charge each repair a flat rate. (Example: nuts, bolts, I washers, cotter keys, fittings, electric tape, electric terminals, rust solvents, spray paints, etc. ) I OBJECTIVE: To continue utilization of Fleet Management Advisory Committee, consisting of Coordinator of Vehicle Maintenance and fleet user Division Heads, meet once a month for the purpose of ensuring a Ito proper level of communication/coordination between the garage and user Divisions. I1987 1988 1989 N/A 40% 100% I (percentage of monthly meetings held for year) ISTRATEGY(S) : 1. To review maintenance and cost to operate equipment on a Iquarterly basis. 2 . To resolve service problems between the user departments and I shop to reduce down time and expense to user divisions. I 24 ? I 3 . To gather user division ideas on new equipment for future II needs. GOAL: To maintain time loss on the job related injuries of O. I OBJECTIVE: To provide a quality, efficient and safe work I environment for the maintenance personnel. 1987 1988 1989 I 0 0 0 (on the job injuries) I STRATEGY(S) : II1. To continue safety training monthly on a departmental level (training and equipment must be of maintenance department orientation) . I 2 . To continue to purchase safety and cleaning equipment for a cleaner and safer work environment. I 3 . To continue to replace worn out equipment with better lifting equipment to better help reduce and prevent on- the-job I accidents and injuries. 4. To follow up on safety training with spot checks of equipment and tools. I 5 . To continue to contact other municipalities for safety data and training material. I GOAL: Prepare all vehicles and equipment specifications for I 1989 replacements by April 30, 1989. OBJECTIVE: To insure 15% standardization of equipment and I vehicles. 1987 1988 1989 I 10% 25% 15% STRATEGY(S) : I 1. To generate specifications for equipment and vehicles approved for purchase for standardization of City fleet. I I 24 2 . To update equipment and vehicles to the most advanced technology for the user departments to complete their tasks in a timely and efficient manner. 3 . To cut overall costs of maintenance by standardization of parts and training. OBJECTIVE: To cut overall costs of maintenance by standardization of parts. 1987. 1988 1989 ' 3% 5% 5% (percentage of parts standardized) ' STRATEGY(S) : 1. Eliminate double inventory stocking of like parts. 2 . Order, as much as possible, all units with like components. (Example: engines, transmissions, etc. ) 1 1 245 II FUND 970 - SHOP ADMINISTRATIVE SERVICES DEPARTMENT II DIVISION 191 SHOP DIVISION ACTIVITY 5 VEHICLE MAINTENANCE PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED I 1987 1988 1988 1989 PERSONNEL I 100.00 SALARIES AND WAGES S 189,043 S 213,159 $ 190,750 $ 217,868 103.00 OVERTIME 2,834 5,956 9,400 6,225 II 105.00 SOCIAL SECURITY TAXES 13,757 18,105 15,728 16,663 106.00 COST ALLOCATION 25,122 27,879 27,879 54,529 107.00 LIFE INSURANCE 533 764 720 726 II108.00 INSURANCE-HEALTH 9,517 12,294 9,930 11,147 109.00 PENSION CONTRIBUTION 10,235 14,348 11,622 12,744 111.00 WORKERS COMP INSURANCE 4,304 4,311 4,311 14,727 II TOTAL PERSONNEL SALARIES 255,345 296,816 270,340 334,629 MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 1,077 3,607 1,890 3,287 202.00 SHOP SUPPLIES 2,383 6,661 6,342 4,995 II203.00 CLEANING SUPPLIES 2,139 4,104 3,856 3,730 210.00 MINOR EQUIPMENT 2,259 4,078 3,617 3,103 213.00 GASOLINE 79,381 92,700 90,000 102,000 II213.01 DIESEL FUEL 60,686 72,700 72,100 73,000 214.00 PARTS, OIL, & ACCESSORIES 264,862 200,000 208,000 200,000 217.00 SAFETY DEVICES 0 100 100 100 IITOTAL MATERIALS AND SUPPLIES 412,788 383,950 385,905 390,215 CONTRACTUAL SERVICES II 302.00 UNIFORMS & PERSONAL EQUIPMENT 2,681 3,670 3,670 3,880 303.00 PUBLICATIONS AND DUES 151 200 210 200 II304.00 TRAVEL AND TRAINING 3,799 4,500 4,500 7,060 305.00 POSTAGE 0 100 100 500 306.00 DATA PROCESSING 7,620 0 0 0 I 307.00 AUDIT EXPENSE 939 1,200 1,200 1,600 309.00 LEASE EXPENSE 0 17,650 16,850 19,900 310.00 UTILITIES 13,120 20,000 19,950 20,000 310.01 TELEPHONE EXPENSE 1,329 2,000 1,990 2,000 I 311.00 INSURANCE-VEHICLES & BUILDINGS 1,149 19,102 2,350 2,500 311.01 INSURANCE-SELF 251 1,000 500 1,000 315.00 CONTRACT SERVICES 0 30,177 32,557 48,300 II 330.00 EQUIPMENT CHARGES 27 0 0 0 331.00 MOTOR POOL CHARGES 0 5,000 5,000 11,153 372.00 SALES TAX ON INV. ITEMS 0 0 2,800 3,500 II900.00 MISCELLANEOUS EXPENSE 165 200 200 200 TOTAL CONTRACTUAL SERVICE 31,231 104,799 91,877 121,793 II 243 I II FUND 970 - SHOP ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 191 SHOP DIVISION IIACTIVITY 5 VEHICLE MAINTENANCE PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED II1987 1988 1988 1989 MAINTENANCE II400.00 BUILDINGS & GROUND MAINT. 3,203 9,682 7,100 ' 7,600 401.00 OFFICE MACHINE MAINTENANCE 0 200 110 200 402.00 RADIO MAINTENANCE 868 20,450 14,500 15,708 II 403.00 VEHICLE & MACHINE MAINTENANCE 6,714 6,200 6,200 3,620 407.00 MAINTENANCE OF SMALL EQUIPMENT 245 600 456 500 IITOTAL MAINTENANCE 11,030 37,132 28,366 27,628 TOTAL OPERATION & MAINTENANCE BEFORE I DEPRECIATION 710,394 822,697 776,488 874,265 DEPRECIATION II 800.00 DEPRECIATION EXPENSE 16,829 575,000 574,829 603,700 TOTAL DEPRECIATION 16,829 575,000 574,829 603,700 IGRAND TOTAL SHOP FUND $ 727,224 $ 1,397,697 $ 1,351,317 $ 1,477,965 II I II II II I I ADMINISTRATIVE SERVICES DEPARTMENT , SHOP DIVISION VEHICLE MAINTENANCE PROGRAM I PERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 Maintenance Superintendent 1. 00 $ 31, 066 Asst. Maintenance Superintendent 1. 00 28, 779 Equipment Mechanic III 1. 00 24 , 942 il Equipment Mechanic II 2 .00 45, 570 Preventive Maintenance Leadworker 1. 00 24 , 942 Equipment Mechanic I 1.00 16, 768 Auto Service Mechanic II 1. 00 14 , 630 II Warehouse Manager 1.00 19, 674 Maintenance Clerk 1. 00 11, 497 10. 00 $217, 868 I Overtime $ 6, 225 1 EX PLANATION OF ACCOUNTS I I 970-191-5-200. 00 OFFICE SUPPLIES 11 Vehicle Condition Cards $ 350 Copies 198 ' Adding Machine Tape 82 Shop Work Orders 1, 200 Miscellaneous 650 I Computer paper 405 Printer ribbons 312 Diskettes 90 $ 3 , 287 111 I 970-191-5-202 . 00 SHOP SUPPLIES Acetylene $ 740 I Oxygen 740 Welding Rods 350 Paper Towels 250 ' 24S II IParts Cleaner 415 Car Wash Soap 1,200 Fender Covers/Rags Rental 300 II Miscellaneous 1, 000, $ 4 , 995 I970-191-5-203 .00 CLEANING SUPPLIES I Floor Dri $ 410 Paper Towels 448 Tissue 560 Deodorant Blocks 80 I Lava Soap 384 Hand Cleaner 731 Floor Soap 433 I Mops/Broom 184 Miscellaneous 500 $ 3 ,730 II 970-191-5-210. 00 MINOR EOUIPMENT I H.D. Creepers $ 152 Chair 221 Computer workstation 468 II H.D. Trouble Lites 280 3/4 Impact Wrench 369 3/8 Air Hose 222 I 1/2 Air Hose 232 1 Tire Maul 35 Misc. Small Handtools 170 II Drill Index 216 Plier sets 160 1/2 impact wrench 160 3/8 Air Rachet 130 I Cordless Drill 150 Miscellaneous 138 S 3 , 103 I I970-191-5-302 . 00 UNIFORMS/PERSONAL EQUIPMENT Uniform Rental $ 2 , 620 Coveralls 495 I Safety Shoes 765 $ 3 , 880 I970-191-5-309.00 LEASE EXPENSE I AP 5610 Tractor/Mower $ 3 , 000 AP Mower 16 ' 1, 200 249 1510 Tractor/Mower 1,75011 AP Bucket 1, 00011 AP L/G Tractor 1, 000 Parks Tractor/ Mower 10,200 W/S 4200 Tractor/Mower 1,750' $ 19 ,900 970-191-5-315. 00 CONTRACT SERVICES Repairs Contracted Out $ 48, 300 II 970-191-5-400. 00 BUILDING/GROUND MAINTENANCE ' A/C Repair $ 600 I Heater Repair 400 Electrical Repair 1, 200 Light Bulbs 800 Door Repair 2 , 500 II Plumbing Repair 200 Waste Oil Service 500 Hoot. Equipment 1, 000 II 400 $ 7 , 600 11 2 5 5, FUND 970 - SHOP ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 192 SHOP DIVISION ACTIVITY 5 CAPTIAL EXPENDITURES PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED CAPITAL OUTLAY 1987 1988 1988 1989 ' 801.00 FIXED ASSETS $ 0 S 50,970 S 26,920 S 131,667 802.00 VEHICLES AND EQUIPMENT 0 795,874 631,292 926,695 ' 804.00 BUILDING COSTS 0 0 0 24,750 TOTAL CAPITAL S 0 S 846,844 S 658,212 S 1,083,112 25 I ADMINISTRATIVE SERVICES DEPARTMENT II SHOP DIVISION CAPITAL EXPENDITURES PROGRAM I EXPLANATION OF ACCOUNTS I 970-192-5-801. 00 FIXED ASSETS I Rollforward Hot Water Pressure Washer $ 4,875 II Rollforward Underground Leak Detector 11, 948 Office Desk 624 ' Drive thru equipment washer 80, 000 Air Compressor 10, 000 Mechanics-Tool box/Tools 10, 000 IIShop air compressor 4 , 220 Portable air compressor 10, 000 $131, 667 II 970-192-5-802 . 00 VEHICLE AND EOUIPMENT Police cars (8) , replacement $111, 112 ' Intermediate pickup (2) meter replacement 22 , 400 ' Rollforward 40, 000 Lb. Lowboy Trailer 9 , 683 Sewer rodding machine, replacement 11, 000 , Police van, replacement 21, 000 Tandum axle Dump Truck, Sewer replacement 62 , 000 ' Salt spreader (2) , Street replacement 21, 000 3/4 Ton Animal control unit I replacement 21, 500 High pressure wash truck, Sewer addition 112 , 000 1 Ton Dump Truck, crew cab I Street replacement 18 , 000 10 Wheel Dump Truck, Sewer replacement 62 , 000 I Heavy duty backhoe, Street replacement 68, 000 4 X 4 Bronco, Fire replace. 19, 000 , Mechanical Street Sweeper, Street addition 110, 000 200 Gallon Crack & Joint I II 252 Filling machine, Street Addition 25, 000 I Truck mounted self-contained Pot hole patching machine, Street Addition 75, 000 Heavy Duty Backhoe, W & S addition 68, 000 3/4 Ton Service Truck (2) , W & S addition 30, 000 ' Hydraulic Bucket Machine/ Truck, W & S addition 60, 000 $926, 695 970-192-5-804 . 00 BUILDING COSTS Pole Building with Security Fence for Vehicle storage ,$ 24 ,750 I r ' 25 ;? CITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT MUNICIPAL COURT DIVISION CRIMINAL PROGRAM GOAL: To provide a forum for the fair and prompt resolution of all criminal cases. OBJECTIVE: Reduce the number of FTA warrants issued on traffic tickets by 20%. 1987 1988 1989 ' 702 1, 110 (est. ) 888 (number of FTA warrants issued on ' traffic tickets) STRATEGY(S) : ' 1 . Discuss with the Municipal Court of Longview, Texas, the details and results of their procedures concerning FTA warrants. 2 . Develop a fine schedule on traffic tickets and add a statement of such on traffic tickets ordered by the Police Department. 3 . Train all personnel in the procedures to be followed. , 4. Monitor the results of "fine scheduling" quarterly. OBJECTIVE: Assure adequate training to aid clerks in knowledge ' of their job requirements. 1987 1988 1989 ' 0 0 3 (number of all clerks certified) STRATEGY(S) : ' 1 . Send at least two clerks to each of the certification workshops offered. 2 . Sent at least two clerks to Municipal Clerk' s Association meetings. This will inform them of all new legislation concerning Municipal Court. 3 . Provide in-house training for clerks in the other programs of Municipal Court. , 254 t II IOBJECTIVE: Ensure a more timely and efficient criminal case operation via the computer system. II1987 1988 1989 0 0 100% II (percent of conversion to System 36 completed) ISTRATEGY(S) : 1 . Work with Data Processing Division and the provider of the IIcourt software to work out any problems with the software. 2 . Send two Criminal Program Clerks to training sessions on the I new system. 3 . Run both systems parallel for a minimum of 35 days. II4. Convert over to the IBM System 36. II OBJECTIVE: Reduce the time between arraignment and trial dates by 30 days. 1987 1988 1989 II60 90 60 I (number of days between arraignment and trial) ISTRATEGY(S) : 1 . Meet with the Municipal Judge and the City Prosecutor to finalize a plan to reduce the time between arraignment and Itrial . 2 . Train all clerks in the new procedures. II3 . Monitor the trial settings weekly. I I 11 II I 5 25 �. I FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT I DIVISION 201 MUNICIPAL COURT DIVISION ACTIVITY 5 CRIMINAL CASE PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 37,966 S 42,460 $ 42,460 $ 37,926 103.00 OVERTIME 5 217 217 1,800 105.00 SOCIAL SECURITY TAXES 2,690 3,240 3,240 3,028 107.00 INSURANCE - LIFE 156 227 227 182 108.00 INSURANCE - HEALTH 2,648 3,125 3,125 2,709 109.00 PENSION CONTRIBUTION 1,658 1,853 1,853 2,276 TOTAL PERSONNEL SALARIES 45,124 51,122 51,122 47,921 I MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 1,206 1,055 1,398 2,291 210.00 MINOR EQUIPMENT 322 140 140 0 219.00 MUNICIPAL LAB EXPENSE 1,786 3,000 3,000 5,000 I TOTAL MATERIALS AND SUPPLIES 3,314 4,195 4,538 7,291 CONTRACTUAL SERVICE 303.00 PUBLICATIONS AND DUES 60 60 60 60 304.00 TRAVEL AND TRAINING 617 750 650 3,350 900.00 MISCELLANEOUS EXPENSE 36 144 60 144 TOTAL CONTRACTUAL SERVICE 713 954 770 3,554 I MAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 90 141 141 197 , TOTAL MAINTENANCE 90 141 141 197 II CAPITAL 801.00 FIXED ASSETS 0 13,500 0 13,5001 TOTAL CAPITAL 0 13,500 0 13,500 TOTAL CRIMINAL CASE S 49,240 $ 69,912 S 56,571 $ 72,463 II 1 I I 2 5,.' I II 11 ADMINISTRATIVE SERVICES DEPARTMENT MUNICIPAL COURT DIVISION CRIMINAL CASE PROGRAM IPERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 I Municipal Court Clerk .50 $ 10, 013 Deputy Court Clerk 2.00 27 , 913 2 .50 $ 37 , 926 IIOvertime $ 1, 800 1 EXPLANATION OF ACCOUNTS II 101-201-5-200. 00 OFFICE SUPPLIES & PRINTING II 2nd Floor Copies $ 510 Envelopes 625 Warrants (pad) 60 I Payslips 250 A/C Cards 115 Warrants (comp) 225 II Data Binders 95 Dockets (comp) 210 Miscellaneous supplies 201 II $ 2 , 291 I101-201-5-219. 00 MUNICIPAL LAB EXPENSE Intoximeter exp. Helium, Repairs, II Simulator jars, Solution, Dist. Water, etc. $ 3 , 500 Drug Testing 1, 500 11 $ 5 , 000 I' 101-201-5-304 . 00 TRAVEL & TRAINING Miscellaneous seminars $ 150 l Rollforward JAMS Training 3 , 000 Annual Clerks Meetings 200 $ 3 , 350 II II 257 I ADMINISTRATIVE SERVICES DEPARTMENT MUNICIPAL COURT DIVISION CRIMINAL CASE PROGRAM PERSONNEL SCHEDULE ' Number of 1989 Budgeted Employees 1989 I Municipal Court Clerk .50 $ 10, 013 Deputy Court Clerk 2 . 00 27 , 913 II 2. 50 $ 37, 926 Overtime $ 1, 800 II EXPLANATION OF ACCOUNTS I 101-201-5-200. 00 OFFICE SUPPLIES & PRINTING I 2nd Floor Copies $ 510 Envelopes 625 Warrants (pad) 60 Payslips 250 A/C Cards 115 Warrants (comp) 225 II Data Binders 95 Dockets (comp) 210 Miscellaneous supplies 201 $ 2 , 291 101-201-5-219 . 00 MUNICIPAL LAB EXPENSE 1 Intoximeter exp. Helium, Repairs, Simulator jars, Solution, I Dist. Water, etc. $ 3 , 500 Drug Testing 1 , 500 $ 5, 000 II 101-201-5-304 . 00 TRAVEL & TRAINING I Miscellaneous seminars $ 150 Rollforward JAMS Training 3 , 000 11 Annual Clerks Meetings 200 $ 3 , 350 101-201-5-810 . 00 FIXED ASSETS Rollforward JAMS Software $ 13 , 500 11 25 CITY OF FAYETTE.'VILLE ADMINISTRATIVE SERVICES DEPARTMENT MUNICIPAL COURT DIVISION PROBATION/FINE COLLECTIONS PROGRAM ' GOAL: To provide effective probation and fine collection services for Municipal Court. OBJECTIVE: To ensure a more timely and efficient fine collection operation via the computer system. 1987 1988 1989 0 0 100% ' (% of "bad debt" accounts converted to System 36) STRATEGY(S) : 1. Work with Data Processing to devise an effective "bad debt" program. 2 . To train the Court Services Officer in the operation of the ' program. 3 . To convert the "bad debt" accounts to the new program. 4. To send the collection agency delinquent accounts on a regular basis. I 1 I 1 I 1 25P II FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT IIDIVISION 202 MUNICIPAL COURT DIVISION ACTIVITY 5 PROBATION AND FINE COLLECTION PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED II PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 13,497 S 14,384 S 14,384 S 15,737 II 103.00 OVERTIME 0 263 263 165 105.00 SOCIAL SECURITY TAXES 966 1,115 1,115 1,193 107.00 LIFE INSURANCE 56 62 62 64 II108.00 INSURANCE - HEALTH 1,098 1,146 1,146 1,146 109.00 PENSION CONTRIBUTION 770 875 875 944 TOTAL PERSONNEL SALARIES 16,387 17,845 17,845 19,249 I MATERIALS AND SUPPLIES II200.00 OFFICE SUPPLIES & PRINTING 288 496 859 1,005 TOTAL MATERIALS AND SUPPLIES 288 496 859 1,005 II CONTRACTUAL SERVICE 302.00 UNIFORMS & PERSONAL EQUIPMENT 367 425 0 0 I 303.00 PUBLICATIONS AND DUES 30 65 55 0 304.00 TRAVEL AND TRAINING 360 1,000 987 0 333.00 COLLECTION EXPENSE 2,389 10,000 5,500 10,000II TOTAL CONTRACTUAL SERVICE 3,146 11,490 6,542 10,000 1 TOTAL PROBATION AND FINE COLLECTION S 19,821 $ 29,831 S 25,246 S 30,254 m II II II I 11 II II ,0 ' ADMINISTRATIVE SERVICES DEPARTMENT MUNICIPAL COURT. DIVISION PROBATION & FINE COLLECTION PROGRAM ' PERSONNEL SCHEDULE ' Number of 1988 Budgeted Employees 1988 Court Services Officer 1 $ 15, 737 Overtime $ 165 I EXPLANATION OF ACCOUNTS ' 101-202-5-200. 00 OFF ICE SUPPLIES & PRINTING Misc. Office Supplies $ 50 2nd Floor Copies 600 Business cards 30 2 Pt. Public Semce contract (NCR) 85 3 Pt. P.S. Assignment (NCR) 90 3 Pt. Criminal Summons (NCR) 150 $ 1, 005 101-202-5-333 . 00 COLLECTION EXPENSE Expense for Collection ' Agency - Municipal Court Bad Debt $ 10, 000 t 1 26 f I CITY OF FAYETTEVILLE I ADMINISTRATIVE SERVICES DEPARTMENT MUNICIPAL COURT DIVISION SMALL CLAIMS/CIVIL PROGRAM I GOAL: To provide an effective Small Claims/Civil court to serve the needs of Washington County. I OBJECTIVE: Ensure a more timely and efficient Small I Claims/Civil operation by means of the computer system. 1987 1988 1989 III 0 0 100% (percentage of conversion to System II 36 completed) . STRATEGY(S) : I 1. Work with Data Processing Division and the provider of the I Court software to work out any problems with the software. 2 . Send two Small Claims/Civil Clerks to training sessions on I the new system. 3 . Run both systems parallel for a minimum of 30 days. 4. Convert to the System 36. I OBJECTIVE: Assure adequate training to aid clerks in knowledge of their job and job requirements. 1987 1988 1989 I 0 0 3 (number of clerks certified) I STRATEGY(S) : 1 . Sent at least two clerks to all certification workshops I offered. 2 . Send at least two clerks to Municipal Clerk' s Association I meetings. This will better inform them of all new legislation concerning Municipal Courts. I 3 . Provide in-house training to train clerks in other programs of Municipal Court. I 262 1 II I FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 203 MUNICIPAL COURT DIVISION ACTIVITY 5 SMALL CLAIMS & CIVIL CASE PROGRAM IACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 II100.00 SALARIES AND WAGES S 29,676 S 38,514 S 38,514 $ 51,860 103.00 OVERTIME 14 242 242 1,650 105.00 SOCIAL SECURITY TAXES 2,058 2,926 2,926 4,069 II107.00 INSURANCE - LIFE 121 186 186 246 108.00 INSURANCE HEALTH 1,765 2,499 2,499 2,916 109.00 PENSION CONTRIBUTION 800 890 890 2,328 ITOTAL PERSONNEL SALARIES 34,435 45,257 45,257 63,069 IIMATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 1,047 1,634 2,114 2,169 I 210.00 MINOR EQUIPMENT 1,148 420 345 425 TOTAL MATERIALS AND SUPPLIES 2,195 2,054 2,459 2,594 IICONTRACTUAL SERVICE 303.00 PUBLICATIONS AND DUES 0 60 60 60 I 304.00 TRAVEL AND TRAINING 0 700 570 1,000 900.00 MISCELLANEOUS EXPENSE 0 25 25 0 IITOTAL CONTRACTUAL SERVICE 0 785 655 1,060 MAINTENANCE II 401.00 OFFICE MACHINE MAINTENANCE 228 282 182 294 II TOTAL MAINTENANCE 228 282 182 294 I CAPITAL 801.00 FIXED ASSETS 5,340 800 177 623 IITOTAL CAPITAL 5,340 800 177 623 TOTAL SMALL CLAIMS & CIVIL CASES S 42,198 $ 49,178 S 48,730 S 67,640 II II II II 263 i ADMINISTRATIVE SERVICES DEPARTMENT MUNICIPAL COURT DIVISION SMALL CLAIMS & CIVIL CASE PROGRAM PERSONNEL SCHEDULE 1 Number of 1989 Budgeted 1 Employees 1989 Municipal Court Clerk .50 $ 10, 013 Deputy Court Clerk 3 . 00 41, 847 1 3 . 50 $ 51, 860 Overtime $ 1, 650 1 EXPLANATION OF ACCOUNTS i 101-203-5-200. 00 OFFICE SUPPLIES & PRINTING Copies (paper) $ 560 1 Executions 110 Civil Summons 150 File Folders 210 1 Envelopes (size 10) 400 Misc. Supplies 349 Claim form (3 pt NCR) 160 1 City Letterhead 110 Typewriter Ribbons 120 $ 2 , 169 101-203-5-304 . 00 TRAVEL & TRAINING 1 Court Clerk Certification Workshops $ 750 Mun Ct. Clerk Ass 'n. Meetings 250 $ 1, 000 1 101-203-5-801. 00 FIXED ASSETS Rollforward Emulator Board $ 623 1 1 1 261 1 I ICITY OF FAYETTEVILLE ADMINISTRATIVE SERVICES DEPARTMENT ANIMAL SERVICES DIVISION IPATROL/EMERGENCY RESPONSE PROGRAM I GOAL: To provide essential animal services to the City through licensing animals, enforcing City animal ordinances and providing emergency and rescue services. II OBJ ECTIVE: To increase the number of licensed animals in the City by 10%.I 1987 1988 1989 I 1050 1155 1271 (number of tags sold) ISTRATEGY(S) : I 1. To patrol the City to locate animals in violation of City ordinances. 2 . To require staff to educate the public regarding City animal I ordinances and the importance of animal license in locating lost animals. I 3 . To require that City tags be purchased by every citizen adopting an animal from the Shelter. 4. To continue to pursue the cooperation of area veterinarians I so that tags will be sold at the time an animal is vaccinated for rabies. I OBJECTIVE: To provide 24 hours emergency response 95% of the time. I1987 1988 1989 100 100 100 I (percentage of objective reached) STRATEGY(S) : I1 . To have an officer on call at all times. I 2 . To have officer dispatched by Central Dispatch during the Shelter Operator' s off-duty hours. I 3 . To maintain bad weather gear for trucks and officers so that inclement weather does not hinder operations. I 267 I OBJECTIVE: To investigate all citizen complaints. I 1987 1988 1989 95 (est. ) 100 100 I (percentage of citizen complaints investigated) I STRATEGY(S) : 1. To have Shelter Operator maintain log of all complaints and ' response to complaint. 2 . To require investigating officer to maintain log and submit I log to Director weekly. 3 . To issue a warning for the first offense and a citation for I the second offense. OBJECTIVE: To increase the number of stray animals picked up I in the City by 10%. 1987 1988 1989 I 950 1140 1254 STRATEGY(S) : I 1 . To investigate all complaints of animals at large. 2 . To maintain regular patrols to pick up at-large animals. I OBJECTIVE: To respond to 75% of dispatched calls within the I standard response time of two hours. 1987 1988 1989 I 65% 75% 75% (percentage of calls answered within IItwo hours) STRATEGY(S) : I 1 . To have calls dispatched at all times, either by Shelter Operator or by Central Dispatch. I 2 . To maintain radio and phone logs so that response time can be measured. 3 . To maintain regular patrol hours between 8:00 a.m. and 8: 00 p.m. and an officer on call at all other times. I 26 I II I FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 271 ANIMAL CONTROL DIVISION ACTIVITY 5 PATROL/EMERGENCY RESPONSE PROGRAM IIACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I100.00 SALARIES AND WAGES S 22,932 S 41,480 $ 41,480 $ 39,240 103.00 OVERTIME 4,334 9,277 9,277 7,860 I 105.00 SOCIAL SECURITY TAXES 1,953 3,685 3,685 3,308 107.00 INSURANCE - LIFE 60 176 176 182 108.00 INSURANCE-HEALTH 1,212 2,709 2,709 2,396 109.00 PENSION CONTRIBUTION 0 0 500 548 IITOTAL PERSONNEL SALARIES 30,491 57,327 57,827 53,534 I MATERIALS AND SUPPLIES 210.00 MINOR EQUIPMENT 1,163 0 1,786 1,098 ITOTAL MATERIALS AND SUPPLIES 1,163 0 1,786 1,098 CONTRACTUAL SERVICE I 302.00 UNIFORMS AND PERSONAL EQUIPMENT 1,052 0 405 498 304.00 TRAVEL AND TRAINING 1,488 0 1,579 1,450 II 311.00 INSURANCE-VEHICLE AND BUILDINGS 160 0 0 0 311.01 INSURANCE - SELF 0 500 500 500 314.00 PROFESSIONAL SERVICES 147 0 135 207 II 331.00 MOTOR POOL CHARGES 0 0 12,800 11,520 371.00 ANIMAL SHELTER CONTRACT 0 23,417 0 0 900.00 MISCELLANEOUS EXPENSE 179 0 400 0 II TOTAL CONTRACTUAL SERVICE 3,025 23,917 15,819 14,175 MAINTENANCE II 402.00 RADIO MAINTENANCE 521 0 602 546 403.00 VEHICLE AND MACHINE MAINTENANCE 4,363 0 3,932 3,960 II407.00 MAINTENANCE OF SMALL EQUIPMENT 115 0 118 189 TOTAL MAINTENANCE 5,000 0 4,652 4,695 II TOTAL PATROL/EMERGENCY RESPONSE $ 39,679 $ 81,244 $ 80,084 $ 73,502 I II II I 267 ADMINISTRATIVE SERVICES DEPARTMENT ANIMAL CONTROL DIVISION PATROL/EMERGENCY RESPONSE PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted ' Employees 1989 Animal Shelter Director .50 $ 9, 129 Animal Service Officer 1. 00 14,436 Animal Service Officer 2. 00 13,855 Call Back Pay 1, 820 3 .50 $ 39, 240 Overtime $ 7,860 I EXPLANATION OF ACCOUNTS 101-271-5-315. 00 CONTRACT SERVICES ' The contract will include all materials and supplies, contractual services, maint- enance, and capital expenses. These expenses are separated on the detail for your information. $ 19 . 968 I 268 II ICITY OF FAYETI'EV I LLE ADMINISTRATIVE SERVICES DEPARTMENT ANIMAL SERVICES DIVISION I SHELTER PROGRAM I GOAL: To provide a sanitary, efficiently run facility for holding animals and processing adoptions, and to provide a humane euthanasia procedure to deal with excess II animals. OBJECTIVE: To maintain the number of routine cleaning of the' kennel area at 12 per week. 1987 1988 1989 II10 12 12 I (number of cleanings per week) STRATEGY(S) : II 1. To schedule caretakers to ensure that staff is available seven days per week. I 2 . To schedule daily work so that the entire shelter is cleaned by 10:00 a.m. and cleaned again before closing. I 3 . To assign a caretaker to regularly patrol the kennel area to clean dirty rooms and cages as needed. OBJECTIVE: To provide optimal care for all animals housed by Ichecking the condition of the animals at least eight times per day. I1987 1988 1989 2 3 8 I (average number of times runs were checked per day) IISTRATEGY(S) : 1 . To feed proper rations based on age, body weight, and Iphysical condition. 2 . To provide potable water at all times. 3 . To observe each animal regularly for signs of illness, distress, injury, cleanliness, and other conditions requiring I attention. I 26 II OBJECTIVE: To maintain a 25% adoption and reclaimed rate. I 1987 1988 1989 25% 25% 25% I (adoption and reclaimed rate) II STRATEGY(S) : 1. To keep animals clean and well groomed. I 2 . To keep kennel area clean and orderly. 3 . To provide courteous assistance to prospective adopters. I 4. To encourage responsible animal ownership and sensitivity to IIanimal needs by participating in humane programs such as presenting programs in elementary schools, TV appearances by the staff, programs at the Juvenile Detention Center and by training students from the Greenland Learning Center and the II Northwest Arkansas Juvenile Training Program. 5 . To organize a corps of volunteers to aid the staff in II educational presentations. OBJECTIVE: To increase the number of staff members trained to IIhumanely administer euthanasia to animals by 25%. 1987 1988 1989 I 2 3 5 (number of trained euthanasia IItechnicians) STRATEGY(S) : I 1 . To ensure that each euthanasia technician attends at least one seminar per year conducted by The Humane Society of the I United States. 2 . To provide supervised euthanasia to give hands-on training. 3 . To conduct necropsies for demonstration purposes to train II technicians in proper procedures and demonstrate proper injection sites. I 4. To record each employee' s progress in mastering proper and humane euthanasia techniques. I 5 . To provide stress counseling for euthanasia technicians. I 270 II II FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 272 ANIMAL CONTROL DIVISION ACTIVITY 5 ANIMAL SHELTER PROGRAM II ACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 , 1988 1989 IPERSONNEL SALARIES I 100.00 SALARIES AND WAGES $ 24,023 $ 19,239 $ 19,239 $ 20,854 102.00 EXTRA SERVICES 0 500 500 500 103.00 OVERTIME 2,547 771 771 695 105.00 SOCIAL SECURITY TAXES 1,932 1,526 1,526 1,672 107.00 INSURANCE - LIFE 116 114 114 118 108.00 INSURANCE-HEALTH 2,104 1,563 1,563 1,563 109.00 PENSION CONTRIBUTION 0 500 500 548 ITOTAL PERSONNEL SALARIES 30,723 24,213 24,213 25,950 IMATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES AND PRINTING 721 0 2,740 1,882 203.00 CLEANING SUPPLIES 1,068 0 1,154 705 I 204.00 CHEMICALS 1,875 0 882 960 205.00 DOG FOOD & SUPPLIES 1,224 0 2,200 1,500 210.00 MINOR EQUIPMENT 244 0 917 0 IITOTAL MATERIALS AND SUPPLIES 5,132 0 7,893 5,047 I CONTRACTUAL SERVICE 301.00 PUBLIC NOTIFICATION 77 0 416 140 302.00 UNIFORMS AND PERSONAL EQUIPMENT 355 0 366 0 I 310.00 UTILITIES 1,332 0 3,000 3,000 310.01 TELEPHONE EXPENSE 990 0 1,260 1,200 311.00 INSURANCE-VEHICLE AND BUILDINGS 72 0 148 150 I 311.01 INSURANCE - SELF 0 0 500 500 315.00 CONTRACT SERVICES 2,538 0 1,670 1,190 371.00 ANIMAL CONTROL CONTRACT 0 19,587 0 0 ITOTAL CONTRACTUAL SERVICE 5,364 19,587 7,360 6,180 IMAINTENANCE 400.00 BUILDINGS AND GROUND MAINT 1,396 0 1,050 1,000 402.00 RADIO MAINTENANCE 488 0 602 356 I TOTAL MAINTENANCE 1,884 0 1,652 1,356 I I I 2 71 1 FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 272 ANIMAL CONTROL DIVISION ACTIVITY 5 ANIMAL SHELTER PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED ' 1987 1988 1988 1989 801.00 FIXED ASSETS 555 0 2,454 0 804.00 BUILDING COST 28,471 65,600 50,000 0 TOTAL CAPITAL 29,026 65,600 52,454 0 ANIMAL CONTROL $ 72,129 $ 109,400 $ 93,572 $ 38,533 1 1 1 i 1 1 1 1 1 1 1 1 272 1 PUBLIC SAFETY DEPARTMENT ANIMAL CONTROL DIVISION ANIMAL SHELTER PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 Animal Shelter Director . 50 $ 9, 129 Shelter Operator 1.00 11,725 1. 50 $ 20,854 ' Extra Services $ 500 Overtime $ 695 EXPLANATION OF ACCOUNTS 101-272-5-315. 00 CONTRACT SERVICES The contract will include all materials and supplies, contractual services, maint- enance and capital expenses. These expenses are separated on the detail for your information. $ 12 , 583 I 272 I II FUND 101 - GENERAL ADMINISTRATIVE SERVICES DEPARTMENT DIVISION 660 MISCELLANEOUS DIVISION IIACTIVITY 5 MISCELLANEOUS PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED IIPERSONNEL 1987 1988 1988 1989 105.00 PENSION CONTRIBUTION 4,555 S 4,050 $ 500 S 0 TOTAL PERSONNEL SALARIES 4,555 4,050 500 0 I CONTRACTUAL SERVICE 320.00 T BILL HANDLING FEES 810 500 500 500 325.00 MUSIC FESTIVAL 3,500 0 0 0 I 368.00 HEADSTART ASSISTANCE 5,000 0 0 0 369.00 CHILDREN'S HOUSE DRAINAGE 3,000 0 0 0 370.00 PLANNING MANAGEMENT FEES 0 423,994 423,994 332,992 900.00 MISCELLANEOUS EXPENSE 557,212 0 0 0 I TOTAL CONTRACTUAL SERVICE 569,522 424,494 424,494 333,492 MAINTENENCE I 410.00 TOWER MAINTENANCE & UPKEEP 5,178 7,525 4,000 5,000 II TOTAL MAINTENENCE 5,178 7,525 4,000 5,000 TRANSFER I 601.00 TRANSFER TO ARTS CENTER 368,674 285,802 285,802 294,140 602.00 TRANSFER SALES TAX TO P. WORKS 150,000 0 0 0 605.00 TRANSFER C.E.M.S. 0 48,000 48,000 50,000 607.00 TRANSFER TO CITY ADV & PROMOTION 145,000 150,000 150,000 0 609.00 CITY HOSPITAL LEASE 0 299,015 326,500 339,560 II613.00 TRANSFER TO REPLACEMENT FUND 107,993 112,313 112,313 112,313 TOTAL TRANSFER 771,667 895,130 922,615 796,013 IICAPITAL 801.00 FIXED ASSETS 0 5,000 2,639 2,361 1 TOTAL CAPITAL 0 5,000 2,639 2,361 11 TOTAL MISCELLANEOUS $ 1,350,921 $ 1,336,199 $ 1,354,248 $ 1,136,866 II 2 7 A 11 I ADMINISTRATIVE SERVICES DEPARTMENT ' MISCELLANEOUS DIVISION MISCELLANEOUS PROGRAM iEXPLANATION OF ACCOUNTS 101-660-5-370. 00 PLANNING MANAGEMENT FEES General Fund Fees for Planning Management Services $332 , 992 101-660-5-410. 00 TOWER MAINTENANCE & UPKEEP 11 Maintenance and Upkeep $ 5, 000 ' 101-660-5-601. 00 TRANSFER TO ARTS CENTER Amount to Cover Require ' Debt Service on the Arts Center Bonds $294 , 140 101-660-5-605. 00 TRANSFER TO CEMS I Citys Contribution for Operating Expenses $ 50, 000 11 101-660-5-609 . 00 CITY HOSPITAL LEASE 10% of estimated 1987 ' Sales Tax to Fund new Construction of the City Hospital $339, 560 ' 101-660-5-613 . 00 TRANSFER TO REPLACEMENT FUND ' Reflects an Amount Set Aside for Capital Purchases of the General Fund $112 , 313 101-660-5-801. 00 FIXED ASSETS Rollforward Motorola Pagers $ 2 , 361 27.E I I I I I I POLICE I DEPARTMENT I I 1 I i 1989 I ANNUAL BUDGET i AND I WORK PROGRAM I I 1 I I I I CITY OF FAYETTEVILLE, ARKANSAS I ORGANIZATIONAL STRUCTURE Police Department I POLICE DEPARTMENT I Police Chief RICHARD WATSON I I POLICE DIVISION I I I Support Services Program Jail Program Patrol/Warrant Program I I Crime Prev/Training Prog I Drug Enforcement Program Investigation Program I I I I I POLICE DEPARTMENT Revised 1988 expenditures are projected to be $2, 016, 263, or $160, 056 below Budget. This improvement results from decreases in contractual services, principally self-insurance and utilities; and improved management of personnel which resulted in lower overtime premiums. In 1989, Proposed expenditures are $2,549,628 -- an increase of ' $373 , 309 over 1988 Budget. Personnel accounts for 70% of this increase, principally due to the grant-funded drug enforcement program. Cost-of-living adjustments and the addition of one Sergeant in the training division and one police officer in the detective division also contribute to this increase. The City has changed its contributions to the Fayetteville Police Pension Plan from 6% to 9% to help the plan become actuarially sound. The Jail Program shows a contract to utilize the Washington County Jail and closing the City Jail. The City would only keep a short term holding cell. The training budget has been ' increased to maintain the best level of trained police officers the City can provide. There are offsetting federal and state grants in the amount of $192, 638 to cover part of this increase. 11 11 I I I I I I 1 27� I POLICE DEPARTMENT 1988 BUDGETED VS. 1989 PROPOSED BUDGET Budget Proposals: The proposed budget for the Police Department is $2,549,628 - an increase of $373,309 over 1988 budgeted expenditures. II A comparison of the Police Department' s 1989 budget recommendations with its 1988 budgeted expenditures is presented below. 1988 1989 BUDGETED PROPOSED DIFFERENCE EXPENDITURES EXPENDITURES Personnel Salaries $ 1,635,527 $ 1,911,252 $ 275, 725 Materials and Supplies 58,735 88,802 30,067 II Contractual Services 362,361 433,425 71,064 Maintenance 75,435 58,222 (17,213) Depreciation 0 0 0 Capital 44,261 57,927 13,666 II TOTAL $ 2, 176,319 $ 2,549, 628 $ 373,309 11 I/ I 11 I I I 1 277 1 11 POLICE DEPARTMENT II1988 REVISED VS. 1989 PROPOSED BUDGET Budget Proposals: The proposed budget for the Police Department is I $2,549,628 - an increase of $533,365 over 1988 revised expenditures. A comparison of the Police Department' s 1989 budget recommendations with its 1988 revised expenditures is presented below. I1988 1989 REVISED PROPOSED DIFFERENCE IEXPENDITURES EXPENDITURES Personnel Salaries $ 1,536, 120 $ 1,911,252 $ 375, 132 II Materials and Supplies 56, 181 88,802 32,621 Contractual Services 334, 174 433,425 99,251 Maintenance 59,338 58,222 (1, 116) II Depreciation 0 0 0 Capital 30,450 57,927 27,477 TOTAL $ 2,016,263 $ 2,549, 628 $ 533,365 II II II 11 II II I 11 I II II II 278 POLICE DEPARTMENT PROGRAM SUMMARY Program ACTUAL BUDGETED REVISED PROPOSED Nam• 1987 1988 1988 1989 ' Support Services $ 323,961 $ 365,230 $ 316,826 $ 414,521 Crime Prevention/Training 36,215 36,633 35,233 58,640 Jail 112,823 156,330 136,826 132,374 Drug Enforcement 0 80,538 75,324 179,993 Patrol/Narrant 1,144,788 1,337,905 1,278,079 1,503,730 Investigation 127,375 199,683 173,975 260,37011 TOTAL $ 1,745,162 $ 2,176,319 $ 2,016,263 $ 2,549,628 I I I I r 1 1 I I 279 1 II II DEPARTMENT: POLICE II PERSONNEL SUMMARY '89 1987 1988 1989 PAY I TITLE EMPLOYEES EMPLOYEES EMPLOYEES GRADE Police Chief 1.00 1.00 1. 00 25 Assistant Police Chief 1.00 1.00 1.00 21 IPolice Captain 1.00 1.00 1.00 19 Lieutenant 5.00 5.00 4.80 17 Sergeant 6.00 8.00 9.00 15 II Police Officer 36.00 38.00 39.00 11 11 Secretary 3.00 3 .00 4.00 7 Dispatch/Typist 1.60 1.60 1.60 7 ICivilian Jailor 1.00 3 .00 3 .00 6 Clerk Matron 3.12 3.10 3 .10 5 Clerk Typist 1.00 1.00 1.00 4 Custodian 1.00 0.00 0. 00 3 IICook 1.00 0.00 0.00 N/A 61.72 65.70 68.50 II ========= I II I I I I I I I 280 II CITY OF FAYEITEVILLE I POLICE DEPARTMENT POLICE DIVISION SUPPORT SERVICES PROGRAMII CAI: To maintain and improve an efficient and professional police organization. II OBJECTIVE: To ensure subordinate personnel acquire a variety II of managerial skills and techniques. 1987 1988 1989 1 108 200 250 (hours of training) I STRATEGY(S) : II 1 . To involve middle management and first line supervisors in traditional "top-management-only" tasks, i.e. , purchasing procedures, budget procedures, organization goal setting and IIdivision planning. 2 . To provide additional management training to all supervisors. II OBJECTIVE: Continually train existing clerical personnel for all clerical job functions division-wide. 1987 1988 1989 II 2 3 4 , (1987) Two clerks cross-trained on computer data entry and reception duties. II (1988) Secretary cross-trained on payroll. Two employees learned court reports. I (1989) Secretary to be cross-trained on payroll. One employee to learn court report. Two employees to learn global IIsearches in CHIEFS. STRATEGY(S) : II 1. Periodically shift duties between various clerical personnel to ensure the division' s ability to provide consistent public services in the event of job vacancies and worker absences. I II 281 1 11 2. To continue promotion of better employee morale through continued cross-training so all employees understand their own job function and the job functions of others which will 1 allow them to relate how each job function contributes to overall division goals. I r 11 I I I I I r 1 I I I 1 282 I FUND 101 - GENERAL POLICE DEPARTMENT DIVISION 290 POLICE DIVISION ACTIVITY 5 SUPPORT SERVICES PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED I 1987 1988 1988 1989 PERSONNEL SALARIES I 100.00 SALARIES AND WAGES S 76,672 $ 101,901 $ 94,850 S 126,559 101.00 NON-UNIFORMED PERSONNEL 111,077 110,454 99,446 119,354 103.00 OVERTIME 1,403 2,000 2,000 2,904 104.00 OVERTIME NON-UNIFORM PERSONNEL 1,893 4,167 3,155 6,095 105.00 SOCIAL SECURITY TAXES 7,735 8,690 8,490 9,534 107.00 INSURANCE - LIFE 636 724 550 793 108.00 INSURANCE - HEALTH 9,627 12,233 7,850 11,822 109.00 PENSION CONTRIBUTION 7,263 9,743 7,915 15,919 I TOTAL PERSONNEL SALARIES 216,306 249,912 224,256 292,980 MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 11,883 14,699 14,699 18,944 203.00 CLEANING SUPPLIES 2,284 2,997 2,755 2,796 204.00 CHEMICALS 156 322 322 322 210.00 MINOR EQUIPMENT 4,094 4,463 4,463 3,538 TOTAL MATERIALS AND SUPPLIES 18,417 22,481 22,239 25,600 1 CONTRACTUAL SERVICE 301.00 PUBLIC NOTIFICATION 0 269 225 449 I 302.00 UNIFORMS & PERSONAL EQUIPMENT 1,466 1,659 1,659 1,755 303.00 PUBLICATIONS AND DUES 1,182 1,050 739 1,498 304.00 TRAVEL AND TRAINING 1,153 2,770 2,575 5,040 305.00 POSTAGE 414 1,660 1,660 1,833 310.00 UTILITIES 23,323 25,061 18,950 18,450 310.01 TELEPHONE EXPENSE 15,702 18,486 18,500 17,537 311.00 INSURANCE-VEHICLES & BUILDING 6,123 2,500 2,400 1,495 311.01 INSURANCE-SELF 3,421 10,790 750 10,750 311.02 INSURANCE-PERSONAL LIABILITY 6,828 5,263 5,263 3,900 314.00 PROFESSIONAL SERVICES 0 250 170 250 315.00 CONTRACT SERVICES 2,131 2,138 2,138 2,308 329.00 EMPLOYEE RECOGNITION 4,612 2,300 2,300 2,300 I 331.00 MOTOR POOL CHARGES 0 3,927 3,190 5,304 900.00 MISCELLANEOUS EXPENSE 114 250 185 250 TOTAL CONTRACTUAL SERVICE 66,469 78,373 60,704 73,119 I MAINTENANCE 400.00 BUILDINGS & GROUND MAINT. S 3,425 $ 3,885 $ 3,690 S 4,710 401.00 OFFICE MACHINE MAINTENANCE 544 945 945 970 402.00 RADIO MAINTENANCE 210 579 350 579 283 I IFUND 101 - GENERAL POLICE DEPARTMENT DIVISION 290 POLICE DIVISION ACTIVITY 5 SUPPORT SERVICES PROGRAM IACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 1 403.00 VEHICLE & MACHINE MAINT 1,217 1,615 635 1,080 407.00 SMALL EQUIPMENT MAINTENANCE 229 300 250 300 TOTAL MAINTENANCE 5,625 7,324 5,870 7,639 CAPITAL - MISCELLANEOUS I801.00 FIXED ASSETS 17,144 7,140 3,757 15,183 ITOTAL CAPITAL - MISCELLANEOUS 17,144 7,140 3,757 15,183 TOTAL SUPPORT SERVICES $ 323,961 $ 365,230 $ 316,826 $ 414,521 3SSYi3Z4=222 32222222222 2 Z= I II I I I I I I I 284 I POLICE DEPARTMENT 11 POLICE DIVISION SUPPORT SERVICES PROGRAM PERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 II Uniformed Chief of Police 1.00 $ 41, 167 II Assistant Chief of Police 1.00 33,774 Lieutenant 1.00 29,370 1 Sergeant .40 9,437 Retirement Sick Leave 12,231 Bonus 580 3.00 $126, 559 II Overtime - Uniformed $ 2,904 Non-Uniformed I Secretary 2.00 $ 31, 673 Clerk Typist 1.00 13,222 I Clerk Matron 3.00 45,719 Dispatch/Clerk 1.60 22,440 Part-Time 4,650 II Bonus 1,650 111 7.60 $119, 354 Overtime - Non-Uniformed $ 6, 095 II II EXPLANATION OF ACCOUNTS 11 101-290-5-200.00 OFFICE SUPPLIES & PRINTING Arrest Forms $ 618 II Bic Pens 111 Binders, R&R Books 738 Brn 9X12 Envelopes, Gummed 248 II CID Forms 380 Citations 289 Complaint Cards 136 11 Complaint Reports 453 Computer Paper 739 Daily Worksheets 166 il IBM ribbons, corr. tapes etc. 2, 069 Letterhead 110 Liquid Paper 125 II 285 I II I Manila Envelopes/Prisoners 295 No. 10 Envelopes 539 Official Police Notebooks 244 I Overtime/Comp Time (pink) 129 Post It Notes (3X3) 126 Receipts (Bond & Fine) 291 Receipts (Photocopy) 186 Supervisor Business Cards 139 Transparent Tape #810 197 Vertical Pocket Files 121 I ° Wheelwriter 5 Correcting Tape 521 Wheelwriter 5 Ribbons 595 Window Envelopes 539 I Xerox - paper, ink etc. 1,812 Xerox Rental 4,296 Yellow Pads 250 II Miscellaneous 2 .482 $ 18,944 I101-290-5-203.00 CLEANING SUPPLIES Air Fresh 80 I Toilet Paper 360 Paper Towels 365 Hand Soap 104 Trash Bags 175 IIGlass Cleaner 57 Damp Mop 61 All Purpose Cleaner 37 I Floor Mats/Mop Heads (rentals) 882 Miscellaneous 675 2 .796 Is 101-290-5-204.00 CHEMICALS I Ice Melt $ 96 Fire Extinguishers 226 $ 322 I 101-290-5-210.00 MINOR EQUIPMENT IWastebaskets $ 63 Earmikes 469 Staplers 74 I Stapler, Electric 135 Postage Scale Chip 40 Metal Shelving (upstairs) 268 I Chairmats 110 Desk Chairs 566 CRT Table 544 I 3 1/2" Diskettes 87 I 288 8" Floppy Discs 110 ' Cutting board, Heavy Duty 472 Batteries, STX Portables 180 Filing Cabinets 420 ' $ 3 .538 101-290-5-301.00 PUBLIC NOTIFICATION 50% Civil Service Ad $ 269 Advertising Bids ° 180 ' $ 449 101-290-5-302.00 UNIFORM & PERSONAL EOUIPMENT ' Chief $ 425 IIAssistant Chief 425 Lieutenant 425 Dispatch/Clk Uniform Rentals 480 $ 1,755 II 101-290-5-303.00 PUBLICATIONS AND DUES City Directories, including 1988 Rollforward $ 438 APCO 50 1 IACP 350 Lawbooks 325 Miscellaneous 175 ' PDR 80 National Tactical Assoc. 80 S 1.498 ' 101-290-5-304.00 TRAVEL & TRAINING Administration Trips $ 900 ' ALETA Trips 480 Guest Meals 170 Education Assistance 1,200 CHIEFS/QUERY Training 1,840 Little Rock Meetings 450 S 5. 040 101-290-5-305.00 POSTAGE P.O. Box Rental $ 120 I Accident Reports (NWARPC) 264 Record Checks 100 ' 287 1 I Correspondence 750 Fingerprint Cards 45 Miscellaneous 110 II Meter Rental 184 Evidence Mail 260 $ 1.833 I101-290-5-310.00 UTILITIES IAll FPD $ 18.450 101-290-310.01 TELEPHONE EXPENSE IAll Telephones $ 17.537 101-290-5-311.00 INSURANCE - VEHICLES & BUILD. Building, Police, 140 W. Rock $ 610 I Building, Phone, 140 W. Rock 197 Boiler, Police, 140 W. Rock 240 Bldg, Interim CH, 115 S.Church 448 S 1.495 I101-290-5-311.01 INSURANCE - SELF I All FPD Units $ 8,750 Adjuster Fees 500 Deductibles 1.500 I $ 10.750 101-290-5-311.02 INSURANCE - PERSONAL LIAB. I Markel, Law Enforcement $ 2,477 Arkansas Municipal League 1,223 Contingency 200 I $ 3 .900 101-290-5-314.00 PROFESSIONAL SERVICES I __ . Office Visits $ 250 I101-290-5-315.00 CONTRACT SERVICES I Htg/AC Maint. Contract $ 963 Flr/Carpet Cleaning Contract 1, 175 Kitchen Fire Exting. Fees 170 I $ 2.308 I II 288 101-290-5-400.00 BLDG. & GROUNDS MAINT. AC Repairs $ 740 Bulletin Board Construction 150 Carpentry Work 482 II Electric Repair/Modification 400 Light Bulbs 106 Paint 210 II Lot/Building Exterior 107 Pest Control Service 720 Plumbing Repairs 605 Window Replacement 290 AC Replacement 900 S 4.710 101-290-5-401.00 OFFICE MACHINE MAINTENANCE Transcriber/Lanier $ 110 II Transcriber/Omni 110 IBM Sel II #26-7213479 125 I IBM Sel II #26-7079991 125 IBM Wheelwriters 500 $ 970 101-290-5-801.00 FIXED ASSETS Personal computers (2) w/ emulation boards $ 4,900 Htg/AC Controller, ' Rollforward 3, 383 Computer terminal for IBM system 36 2,900 ' Emergency Power Generator 4 .000 S 15. 183 1 289 ' CITY OF FAYETTEVILLE POLICE DEPARTMENT POLICE DIVISION CRIME PREVENTION/TRAINING PROGRAM GOAD: To maintain an overall crime rate in Fayetteville which is below the preceding five (5) year average. ' OBJECTIVE: To reduce the number of motor-vehicle thefts by 10% in 1989. 1987 1988 1989 105 153 138 ' (number of vehicle thefts) STRATEGY(S) : ' 1. Utilize the news media to advocate "Car Branding" of vehicles which is a method of etching vehicle serial numbers on all ' window glasses. 2. Meet with new area car dealers to examine possibilities of "Car Branding" vehicles they sell. 3 . Produce public service announcements to alert citizens of vehicle theft prevention techniques. 4. Make quarterly press releases detailing year-to-date totals of vehicle thefts reported and causative factors. 5. Utilize films and educational materials in crime prevention contacts with citizen groups. ' OBJECTIVE: To reduce the number of larceny/thefts by 5% in 1989. ' 1987 1988 1989 1352 1366 1298 (number of larceny/thefts) STRATEGY(S) : 1 1. Use computerized crime analysis to help identify particular types of larceny/thefts which are the most frequent. 2. Provide monthly updates of crime totals and categories to the patrol/warrant division. 290 3 . Provide public information via the news media on larceny/theft prevention techniques. 4. Establish three (3) additional "Neighborhood Watch" groups. ' • 1 1 1 291 I I FUND 101 - GENERAL POLICE DEPARTMENT DIVISION 291 POLICE DIVISION ACTIVITY 5 CRIME PREVENTION/TRAINING PROGRAM IACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I 100.00 SALARIES AND WAGES S 24,415 S 27,126 S 26,625 $ 42,729 103.00 OVERTIME 960 2,103 1,970 3,189 105.00 SOCIAL SECURITY TAXES 0 0 0 170 I 107.00 INSURANCE - LIFE 67 74 69 115 108.00 INSURANCE - HEALTH 1,287 1,375 850 2,063 109.00 PENSION CONTRIBUTION 1,497 1,573 1,573 4,304 ITOTAL PERSONNEL SALARIES 28,225 32,251 31,087 52,570 I MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES AND PRINTING 281 180 150 107 201.00 CRIME PREVENTION SUPPLIES 1,578 1,584 1,584 2,667 I 210.00 MINOR EQUIPMENT 137 554 554 522 TOTAL MATERIALS AND SUPPLIES 1,996 2,318 2,288 3,296 ICONTRACTUAL SERVICE 302.00 UNIFORMS & PERSONAL EQUIP 450 510 510 510 II 304.00 TRAVEL AND TRAINING 76 323 323 1,749 305.00 POSTAGE 40 302 302 302 311.02 INS - PERSONAL LIABILITY 656 598 598 0 ITOTAL CONTRACTUAL SERVICE 1,222 1,733 1,733 2,561 IMAINTENANCE 400.00 BUILDINGS & GROUND MAINT. 32 30 30 88 401.00 OFFICE MACHINE MAINTENANCE 90 95 95 125 I 402.00 RADIO MAINTENANCE 0 206 0 0 TOTAL MAINTENANCE 122 331 125 213 ICAPITAL ' 801.00 FIXED ASSETS 4,649 0 0 0 TOTAL ASSETS 4,649 0 0 0 I POLICE $ 36,213 S 36,633 S 35,233 S 58,640 aaaaaa SB=aaaaaaaaa aaaaaa=2=Zaa aaaaaaaa0aa= I 292 I POLICE DEPARTMENT ' POLICE DIVISION CRIME PREVENTION/TRAINING PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted II Employees 1989 Lieutenant .20 $ 5,842 ' Sergeant .60 14,156 Police Officer 1.00 21, 649 Bonus 1, 082 --- 1.20 $ 42.729 II Overtime $ 3 , 189 II EXPLANATION OF ACCOUNTS 101-291-5-200.00 OFFICE SUPPLIES & PRINTING Business Cards (500ct) 33 I 35mm Slide Film 24 Exp. 33 Developing Slide Film 41 II$ 107 101-291-5-201.00 CRIME PREVENTION SUPPLIES Crime Prevention Booklets $ 1,492 Neighborhood Watch Signs 225 FHS Ad 40 Film Rental/Purchases 510 I Drug I.D. Handbook 108 Marijuana Odor I.D. Incense 25 Pencils, Crime Prev. Logo 242 Dial-A-Drug Wheel 20 II Controlled Substances Chart 5 S 2 . 667 101-291-5-210.00 MINOR EQUIPMENT , Pencil Sharpener $ 16 I Stapler 11 Video Tape, VHS 96 Extension Cord, 25 Ft. 12 293 I I Chair, Desk Type 283 Chair Mat 104 S 522 101-291-5-302.00 UNIFORMS & PERSONAL EQUIPMENT ILieutenant $ 85 Patrolman 425 I S 510 101-291-5-304.00 TRAVEL & TRAINING IALETA Schools $ 630 Instructor Fees 119 Miscellaneous Training Trips 175 INCPI Retraining 825 S 1.749 II101-291-5-305. 00 POSTAGE I Film Rental Return $ 52 Citizen/Business Mailouts 250 $ 302 II101-291-5-400.00 BUILDING & GROUNDS MAINT. Electrical Repairs, etc. $ 45 II Bulletin Board 43 $ 88 I II II I II I II II 29A 1 CITY OF FAYETTEVILLE POLICE DEPARTMENT POLICE DIVISION JAIL PROGRAM 2W: To promote better efficiency of the Jail operation. OBJECTIVE: To fully implement computerized on-line booking of prisoners in the CHIEFS computer system. ' 1987 1988 1989 0 0 2500 ' (number of computer bookings) STRATEGY(S) : 1. Train all jailers in the data entry procedures for the arrest module in CHIEFS software. 2. Train all supervisors in the proper procedures for arrest data input to enable them to properly supervise jailers' work. OBJECTIVE: Enable civilian jailers to make arrests for warrants within the police facility. 1987 1988 1989 ' 0 0 500 (number of warrant arrests) ' STRATEGY(S) : 1. Certify civilian jailers as "Specialized Police Personnel" through Arkansas Commission on Standards and Training which gives authority to arrest persons in the police facility. 295 ' I I FUND 101 - GENERAL POLICE DEPARTMENT DIVISION 292 POLICE DIVISION ACTIVITY 5 JAIL PROGRAM IACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I100.00 SALARIES AND WAGES $ 58,337 S 61,974 $ 61,974 $ 15,156 101.00 NON-UNIFORMED PERSONNEL 20,034 38,421 34,500 42,287 103.00 OVERTIME 2,964 5,037 3,150 850 I106'.00 OVERTIME NON-UNIFORM 147 7,250 3,900 4,883 105.00 SOCIAL SECURITY TAXES 1,358 3,817 3,450 3,542 107.00 INSURANCE - LIFE 236 390 280 225 I 108.00 INSURANCE - HEALTH 4,542 7,276 3,325 3,666 109.00 PENSION CONTRIBUTION 7,348 10,419 8,460 1,171 ITOTAL PERSONNEL SALARIES 94,967 134,584 119,039 71,780 MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 685 109 109 108 206.00 FOOD 6,596 T,980 5,8T5 8,024 210.00 MINOR EQUIPMENT 930 2,985 2,985 1,810 ITOTAL MATERIALS AND SUPPLIES 8,211 11,074 8,969 9,942 CONTRACTUAL SERVICE I 302.00 UNIFORMS & PERSONAL EQUIP 1,363 2,449 1,890 1,085 304.00 TRAVEL AND TRAINING 0 390 390 570 I 311.02 INS-PERSONAL LIABILITY 2,438 2,093 2,093 0 315.00 CONTRACT SERVICES 0 3,334 2,750 48,239 900.00 MISCELLANEOUS EXPENSE 168 620 550 241 I TOTAL CONTRACTUAL SERVICE 3,968 8,886 7,673 50,135 MAINTENANCE II400.00 BUILDINGS & GROUND MAINT. 1,500 1,691 1,050 392 401.00 OFFICE MACHINE MAINTENANCE 90 95 95 125 IITOTAL MAINTENANCE 1,590 1,786 1,145 517 ICAPITAL 801.00 FIXED ASSETS 4,087 0 0 0 ITOTAL CAPITAL 4,087 0 0 0 POLICE S 112,823 S 156,330 S 136,826 S 132,374 I ...========= _I I 296 POLICE DEPARTMENT POLICE DIVISION JAIL PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted I Employees 1989 UNIFORM Lieutenant .40 $ 11,844 I Bonus 580 Sick Leave Payout 2,732 11 .40 $ 15.156 Overtime $ 850 in NON - UNIFORM Civilian Jailer 3.00 $ 40,557 ' Matron . 10 1.730 3.10 $ 42.287 11 Overtime__ $ 4,8 8 3 ' EXPLANATION OF ACCOUNTS ' 101-292-5-200.00 OFFICE SUPPLIES & PRINTING Property Tags $ 40 Film 68 II S 108 101-292-5-206.00 FOOD ' Food $ 6, 634 Paper Plates 400 IIPlastic Forks 240 Plastic Spoons 240 Paper Hot/Cold Cups 350 Condiments/Sugar, Etc. 80 II Condiments/Salt, Etc. 80 S 8.024 2 9'' - II I 101-292-5-210.00 MINOR EQUIPMENT Video Brackets/Wall Mount $ 34 I Video Camera 490 Video Monitor 295 Microwave Oven 165 II Gun Locker 485 Trash Bags 90 Rubber Gloves 26 CPR Masks 35 _ - Janitorial Cart 190 $ 1.810 II101-292-5-302.00 UNIFORMS & PERSONAL EQUIPMENT II Lieutenant $ 170 Jailer Uniform Rental 885 Matron Uniform Rentals 30 1.085 Is 101-292-5-304.00 TRAVEL & TRAINING II Jailer Training $ 300 Juvenile Procedures 270 $ 570 1 101-292-5-315.00 CONTRACT SERVICES II Jail Fire Alarm System $ 414 Contract Painting 875 Prisoner Holding Fees 46.950 II S 48.239 101-292-5-900.00 MISCELLANEOUS EXPENSE IKitchen Utensils $ 81 Various Supplies 160 I $ 241 I I II I 298 CITY OF FAYETTEVILLE POLICE DEPARTMENT POLICE DIVISION DRUG ENFORCEMENT PROGRAM ' CAL: To reduce the abuse of illegal drugs. OBJECTIVE: To increase the number of felony arrests for drug law violations by 50%. ' 1987 1988 1989 11 73 110 ' (number of felony arrests) STRATEGY(S) : 1. Apply for Federal and State Grants to fund a drug law enforcement program. 2. Assign three (3) additional Detectives and one Secretary to work in drug enforcement. 3 . Ensure our drug law enforcement program interacts with all Local, Federal and State law enforcement agencies to prevent any duplication of efforts. 1 r I I 11 I 299 ' I I FUND 101 - GENERAL POLICE DEPARTMENT DIVISION 293 POLICE DIVISION ACTIVITY 5 DRUG ENFORCEMENT PROGRAM IACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 IPERSONNEL SALARIES 100.00 SALARIES AND WAGES S 0 S 17,267 $ 17,267 S 67,317 I 101.00 NON-UNIFORMED PERSONNEL 0 3,644 3,644 15,526 103.00 OVERTIME 0 2,759 2,759 11,145 104.00 OVERTIME NON-UNIFORM 0 548 548 799 I 105.00 SOCIAL SECURITY TAXES 0 410 410 1,730 107.00 INSURANCE - LIFE 0 64 64 257 108.00 INSURANCE - HEALTH 0 1,068 1,068 4,271 I 109.00 PENSION CONTRIBUTION 0 2,484 2,484 9,319 TOTAL PERSONNEL SALARIES 0 28,244 28,244 110,364 IMATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 0 3,536 3,536 3,843 I210.00 MINOR EQUIPMENT 0 7,204 7,204 9,204 TOTAL MATERIALS AND SUPPLIES 0 10,740 10,740 13,047 ICONTRACTUAL SERVICE 302.00 UNIFORMS & PERSONAL EQUIP 0 0 0 1,275 I 303.00 PUBLICATIONS AND DUES 0 390 390 390 304.00 TRAVEL AND TRAINING 0 0 0 2,235 305.00 POSTAGE 0 0 0 450 I 307.00 AUDIT EXPENSE 0 0 600 6,6000 308.00 RENT 0 6,600 ,6 8,000 310.00 UTILITIES 0 300 300 1,200 310.01 TELEPHONE EXPENSE 0 3,950 3,950 6,798 I 311.00 INSURANCE-VEH & BUILDINGS 0 1,000 1,000 1,000 311.01 INSURANCE-SELF 0 0 0 1,200 311.02 INS-PERSONAL LIABILITY 0 0 0 1,968 I 315.00 CONTRACT SERVICES 0 1,070 1,070 1,880 331.00 MOTOR POOL CHARGES 0 394 394 1,575 900.00 MISCELLANEOUS EXPENSE 0 2,954 2,954 2,954 ITOTAL CONTRACTUAL SERVICE 0 16,658 16,658 37,525 MAINTENANCE I400.00 BUILDINGS & GROUND MAINT. 0 0 0 1,066 401.00 OFFICE MACHINE MAINTENANCE 0 0 0 400 I 402.00 RADIO MAINTENANCE 0 0 0 680 403.00 VEHICLE & MACHINE MAINT. 0 141 141 572 ITOTAL MAINTENANCE 0 141 141 2,718 I 300 FUND 101 - GENERAL POLICE DEPARTMENT ' DIVISION 293 POLICE DIVISION ACTIVITY 5 DRUG ENFORCEMENT PROGRAM ' ACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 CAPITAL 801.00 FIXED ASSETS 0 24,755 19,541 16,339 ' TOTAL CAPITAL 0 24,755 19,541 16,339 TOTAL DRUG ENFORCEMENT $ 0 $ 80,538 S 75,324 $ 179,993 • I I I I 301 1 II II POLICE DEPARTMENT POLICE DIVISION DRUG ENFORCEMENT PROGRAM I PERSONNEL SCHEDULE INUMBER OF 1989 BUDGETED EMPLOYEES 1989 IISergeant 2.00 $ 45,206 Police Officer 1.00 21,028 I/ Bonus 1,083 3 .00 $ 67,317 I EXPLANATION OF ACCOUNTS II 101-293-5-200.00 OFFICE SUPPLIES & PRINTING ICopy paper, 8 1/2 X 11, Reams $ 186 (Xerox) Envelopes-Manila 294 II Envelopes, #10 160 File Folders, Hanging Type, 12 Doz 131 Wastebaskets 114 II Ribbons, (Typewriter) -24 204 Ribbons, (Correcting Typewriter) -18 100 Ribbons, (Computer Printer) -24 300 I Xerox, Dry Ink #1012 238 Xerox, Copy Cartridge #1012 593 Miscellaneous 1.523 $ 3 ,843 II 101-293-5-210.00 MINOR EOUIPMENT IBatteries $ 302 Bluelight, dashmount 73 1 Calculator (2) 199 Chairs, Desk, Sec. , etc. 880 Clocks, Batteries Wall (2) 84 Computer diskettes, software, etc. 1,216 II Desk, metal (4) 800 Earmikes, portable radio type (2) 430 File cabinets (2) 470 I Flashlights, Rechargeable (4) 530 Recorders, Microcassette (3) 435 Storage cabinet, metal 256 Tables, various sizes & uses (6) 885 II I 302 Tapes, microcassette (48) 84 , Telephones, desk (4) 420 Typing stand (2) 140 MIscellaneous 2 .000 IIS 9.204 101-293-5-302.00 UNIFORMS & PERSONAL EQUIPMENT ' Sergeant (2) $ 850 Officer 425 S 1.275 101-293-5-307.00 AUDIT EXPENSE I Federally required audit for grant application $ 8 . 000 II 101-293-5-801.00 FIXED ASSETS File cabinet, fireproof, locking (2) $ 1,800 Copy machine 2,225 II Rollforward, Motorola Portable Radio 5,214 Motorola 800 MHz portable radio(2) 5,350 IBM Wheelwriter 950 ' Surveillance equipment 800 S 16.339 I I I I 1 3'0 3 11 I II 1 CITY OF FAYETTEVILLE POLICE DEPARTMENT POLICE DIVISION IPATROL/WARRANT PROGRAM In GOAL: To promote increased efficiency in the patrol/warrant 111 program. I OBJECTIVE: To increase the number of warrants served by 5% above the 1988 level. II1987 1988 1989, 3,480 3,825 4,016 I (number of warrants served) STRATEGY(S) : I1. Utilizing the CHIEFS Computer System, provide the larger Northwest Arkansas Police agencies with a bi-monthly printout Iof active arrest warrants held by our department. 2. Explore the legal implications of establishing a program of tenant information exchange with landlords of large apartment 11 complexes to aid in locating wanted persons. 3. Utilize computer printouts of caller' s names who access the I911 phone system for comparison with the active warrant file. 4. Develop a method of targeting persons with multiple active Iwarrants to be given intensified investigative follow-up. OBJECTIVE: To decrease patrol units' average arrival time to citizen calls for service. I1987 1988 1989 IN/A 12 min. 11 min. (average arrival time) ISTRATEGY(S) : 1. Analyze existing patrol beat assignments and redefine their I geographical boundaries based upon several considerations such as: 1) level of calls for service, 2) high-crime incidence areas, 3) geographical size and physical barriers Ilimiting response. 2. Utilize computer analysis of calls-for-service to examine patrol staffing needs. 304 1 3 . Discontinue the use of "rover" units. Assign all patrol units to a specific geographical beat to enhance computer 11 aided dispatch' s ability to assign the closest officer to calls-for-service. 1 1 i 1 1 1 1 i 1 1 1 1 1 1 1 1 305 1 I II FUND 101 - GENERAL POLICE DEPARTMENT DIVISION 294 POLICE DIVISION ACTIVITY 5 PATROL/WARRANT PROGRAM IACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I100.00 SALARIES AND WAGES S 762,835 $ 840,798 S 824,575 S 922,329 101.00 NON-UNIFORMED PERSONNEL (592) 0 0 0 I 103.00 OVERTIME 36,112 61,091 47,700 70,023 105.00 SOCIAL SECURITY TAXES 1,161 3,002 2,100 4,806 107.00 INSURANCE - LIFE 2,110 2,452 1,750 2,740 108.00 INSURANCE - HEALTH 36,046 41,220 28,500 42,808 1 109.00 PENSION CONTRIBUTION 77,654 86,194 86,000 117,769 TOTAL PERSONNEL SALARIES 915,326 1,034,757 990,625 1,160,475 IMATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 870 2,449 2,449 2,577 II 204.00 CHEMICALS 269 416 400 416 205.00 DOG FOOD & SUPPLIES 1,869 2,998 2,998 3,190 210.00 MINOR EQUIPMENT 2,317 2,730 2,730 24,763 ITOTAL MATERIALS AND SUPPLIES 5,325 8,593 8,577 30,946 ICONTRACTUAL SERVICE 302.00 UNIFORMS & PERSONAL EQUIPMENT 31,992 44,567 44,567 63,308 304.00 TRAVEL AND TRAINING 4,474 10,664 10,000 22,296 II 305.00 POSTAGE 795 875 875 298 311.02 INSURANCE - PERSONAL LIABILITY 21,417 28,059 28,059 27,302 315.00 CONTRACT SERVICES 6,641 6,705 6,705 6,705 I 331.00 MOTOR POOL CHARGES 0 143,817 138,450 127,070 900.00 MISCELLANEOUS EXPENSE 147 240 240 346 I TOTAL CONTRACTUAL SERVICE 65,466 234,927 228,896 247,325 MAINTENANCE I 400.00 BUILDINGS & GROUND MAINTENANCE 263 1,245 1,245 1,305 401.00 OFFICE MACHINE MAINTENANCE 451 760 760 625 402.00 RADIO MAINTENANCE 1,170 6,885 6,885 8,730 I 403.00 VEHICLE & MACHINE MAINTENANCE 78,489 49,147 39,500 31,581 406.00 RADAR MAINTENANCE 1,030 902 902 1,552 I TOTAL MAINTENANCE 81,403 58,939 49,292 43,793 CAPITAL I 801.00 FIXED ASSETS 0 77,268689 689 21,191 802.00 VEHICLES AND EQUIPMENT 0 0 0 IITOTAL CAPITAL 77,268 689 689 21,191 TOTAL PATROL/WARRANT PROGRAM $ 1,144,787 $ 1,337,905 $ 1,278,079 S 1,503,730 ==aassasaaas ======saaaa= =s====a=saes =_=====ssas= II 306 1 POLICE DEPARTMENT POLICE DIVISION PATROL/WARRANT PROGRAM PERSONNEL SCHEDULE i Number of 1989 Budgeted Employees 1989 Captain 1.00 $ 33, 194 ° Lieutenant 3.00 88, 430 II Sergeant 5.00 126, 382 Police Officer 32.00 632, 427 Early Officer Replacement 17, 069 Bonus 17, 168 Retirement Settlement 7, 659 41.00 $922 , 329 Overtime $ 70, 023 EXPLANATION OF ACCOUNTS 101-294-5-200.00 OFFICE SUPPLIES & PRINT ING Uniform Traffic Tickets $ 1, 450 I Film, 35mm, 24 ct, ASA100 135 Fingerprint Lifters, 1 1/2x2 72 Fingerprint Lifters, 2x4 62 Evidence Bags 62 Mugshot Film (665) 500 35mm Film Developing 225 Tow Warning Stickers 71 $ 2 , 577 101-294-5-205.00 DOG FOOD & SUPPLIES Dog Food $ 990 Vet Care 814 Heartworm Pills 110 Insect Repellent 140 Dog House Material 150 Pet Tabs 127 Scratch Pants 100 Jute Cuffs 150 II Crimps ( .32) 192 Miscellaneous 417 $ 3 , 190 I 307 I I 101-294-5-210.00 MINOR EOUIPMENT I Storage Cabinet/Metal $ 293 Flashlight Bulbs (S1-20) 252 Flashlight Battery (S1-20) 408 I Recorders Micro-Cassette 408 STX Portable Batteries 480 Wall Lockers 574 I Rol-a-Tape Measure 220 Desk Chair SGT Office 389 Flashlights 657 Desk, LT's Office 489 I File Cabinet, LT's Office 495 Tables 632 Fatigues, 30 Prs. , SOT 1,800 II Smoke Grenades, 25, SOT 950 Flash-Bangs, 50, SOT 750 9 MM Magazines (MP-5) , 30, SOT 1,200 I .45 Magazines, 20, SOT 200 Rapelling Rope (250 Ft. ) , 3 , SOT 1,125 Load Bearing Vests, 10, SOT 700 Rapelling Seats, 6, SOT 240 Boots, 10, SOT 990 Gas Masks, 10, SOT 650 Hats, 10, SOT 100 I Goggles, 10, SOT 170 Nomex Gloves, 10, SOT 250 Light Mounts (MP-5) , 5, SOT 500 Figure Eights, 10, SOT 250 I Carabiners, 10, SOT 100 Rope & Straps, 7, SOT 65 Flashlights (SL-20Ex) , 10, SOT 990 I Earmikes, 6, SOT 2,400 Binoculars, 2, SOT 150 Pen Lights, 4, SOT 40 I Uniform Patches, 25, SOT 188 Balaclavas (Flame Retardant) , 6, SOT 174 Gear Pouches, 25, SOT 450 Cases (Assault Rifles) , 5, SOT 325 I Recoil Suppressor, SOT 125 CS Teargas (37 MM) , 20, SOT 500 Teargas Grenades, 12, SOT 248 I Shooting Glasses, 10, SOT 200 Throwbag (Rope) , 3, SOT 45 Knives (Gerber Cmd 1) , 10, SOT 550 1 Beepers, 6, SOT 1, 680 Sight Adjustment Tool, 2, SOT 80 Dual-A-Tron Targets, 100, SOT 100 Benelli 12 Gauge, Semi-Automatic, SOT 418 I Miscellaneous 763 $ 24,763 I I 308 101-294-5-302.00 UNIFORMS & PERSONAL EQUIPMENT Officers $ 17,850 II Personnel Turnover (6) 15,252 Uniforms & Personal Equipment I (Rollforward) 17,900 PR-24 Monadnock Batons 425 Ammo 11.881 $ 63 .308 II 101-294-5-304.00 TRAVEL & TRAINING ALETA Basic Classes $ 9,394 Radar Course 1,015 IIRadar Refresher 210 Instructor Development 580 Warrant Officer Trips 240 K-9 Trips 480 ' Special Operation Team 6, 300 Mid-South Summer School 165 Auto Theft 150 I Missing Children Conference 1, 375 Firearms Instructor 290 Escort Meals 147 Motels, Meals, etc. 1.950 I $ 22.296 101-294-5-311.02 INSURANCE-PERSONAL LIABILITY Markel, Law Enforcement $ 17,338 I Arkansas Municipal League 8,564 Contingency 1.400 $ 27 . 302 II 101-294-5-315.00 CONTRACT SERVICES School Crossing Guards $ 6,000 Flr/cpt Cleaning Contract 705 I $ 6.705 101-294-5-900.00 MISCELLANEOUS EXPENSE 1 Test Kits/Amphet.-Heroin $ 75 Test Kits/Marijuana 126 ' Test Kits/Cocaine 70 Miscellaneous Expenses 75 _ _ $ 346 111 309 I101-294-5-400.00 BLDGS & GRDS MAINTENANCE II Library Shelving $ 175 Plumbing Repairs 190 Electrical Repairs 150 Window Replacement 290 I Squadroom Closet Work 175 Bulletin Board 70 Sheetrock, Upstairs 164 - Sheetrock, Tape, Mud, Etc. 50 Paint, Upstairs 41 $ 1.305 I101-294-5-402.00 RADIO MAINTENANCE I Motorola Contract $ 6,863 Portable/Mobile Repair 1,250 Portables (late 88/early 89) 462 I Mobiles (late 88/early 89) 155 S 8.730 I101-294-5-406.00 RADAR . INTENANCE Mixer Diodes $ 270 II Power Cords 90 Digital Boards 140 Analog Boards 244 I Display/Audio Boards 218 Lock Release Switches 100 K-Band Power Sender Units 490 $ 1.552 I I101-294-5-801.00 FIXED ASSETS Portable Radios, 6, SOT $ 16,200 I Throw Phone, SOT 1,800 H&K MP-5 Model A-3 Submachine Guns, 2, SOT 1,550 Steyr SSG PII .308 Sniper Rifle I with Scope & Mount, SOT 1, 641 $ 21. 191 I I I II 310 CITY OF FAYETTEVILLE POLICE DEPARTMENT POLICE DIVISION INVESTIGATION SERVICES PROGRAM ' Gam: To ensure all felony cases reported to the Detective Division are adequately investigated in a timely manner. OBJECTIVE: To reduce by 20% the average number of cases per detective and reduce the time lapse between receiving initial reports and initiating follow-up investigation by two (2) days. 1987 1988 1989 434 482 386 ' (average cases per Detective) 1987 1988, 1989 7 day 7 day 5 day ' (average time lag) STRATEGY(S) : ' 1. Add an additional Detective to the Detective Division to reduce the ratio of caseload per Detective, which will allow time for more thorough investigations, and reduce the time lag between when a crime is initially reported and when follow-up investigation may begin. ' 2 . Ensure all Detectives interact with the Crime Prevention Division to better educate the public on crime prevention techniques. 3 . Ensure all Detectives interact with surrounding local, state, and federal law enforcement agencies to identify and apprehend traveling criminals involved in criminal activity within Fayetteville. 311 I IFUND 101 - GENERAL POLICE DEPARTMENT DIVISION 295 POLICE DIVISION 111 ACTIVITY 5 INVESTIGATION SERVICES PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 IPERSONNEL SALARIES I 100.00 SALARIES AND WAGES 101.00 NON-UNIFORMED PERSONNEL S 80,118 f 104,100 f 97,500 S 133,442 9,857 13,519 13,519 30,386 103.00 OVERTIME 7,351 14,100 13,500 23,481 104.00 OVERTIME NON-UNIFORM 0 2,006 850 2,056 I105.00 SOCIAL SECURITY TAXES 661 1,453 1,150 2,719 107.00 INSURANCE LIFE 278 383 350 526 108.00 INSURANCE - HEALTH 4,681 7,161 3,500 8,458 109.00 PENSION CONTRIBUTION 8,713 13,057 12,500 22,015 TOTAL PERSONNEL SALARIES 111,660 155,779 142,869 223,083 IMATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 213 1,684 1,684 2,809 I210.00 MINOR EQUIPMENT 2,771 1,845 1,684 3,162 TOTAL MATERIALS AND SUPPLIES 2,984 3,529 3,368 5,971 ICONTRACTUAL SERVICE I 302.00 UNIFORMS & PERSONAL EQUIP 1,699 4,348% 4,348 2,210 304.00 TRAVEL AND TRAINING 1,905 1, 5 1,965 2,755 303.00 PUBLICATIONS AND DUES 0 0 0 120 305.00 POSTAGE 336 350 350 350 I 311.02 INS - PERSONAL LIABILITY 2,804 2,891 2,891 3,900 314.00 PROFESSIONAL SERVICES 118 250 250 250 315.00 CONTRACT SERVICES 564 640 640 1,540 I 331.00 MOTOR POOL CHARGES 0 1,7169,274 6,000 9,792 900.00 MISCELLANEOUS EXPENSE 2,066 2,066 1,843 TOTAL CONTRACTUAL SERVICE 9,143 21,784 18,510 22,760 I MAINTENANCE I 400.00 BUILDINGS & GROUND MAINT. (500) 550 550 735 401.00 OFFICE MACHINE MAINTENANCE 338 380 380 670 402.00 RADIO MAINTENANCE 0 2,086 750 408 I 403.00 VEHICLE & MACHINE MAINT 1,743 3,813 1,000 1,444 407.00 MAINT. OF SMALL EQUIPMENT 0 85 85 85 TOTAL MAINTENANCE 1,581 6,914 2,765 3,342 I I 312 FUND 101 - GENERAL POLICE DEPARTMENT DIVISION 295 POLICE DIVISION ACTIVITY 5 INVESTIGATION SERVICES PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 CAPITAL 801.00 FIXED ASSETS 2,009 11,677 6,463 5,214 ' TOTAL CAPITAL 2,009 11,677 6,463 5,214 POLICE S 127,376 $ 199,683 S 173,975 $ 260,370 sas:: .... ma. 1 1 1 1 313 II II POLICE DEPARTMENT POLICE DIVISION INVESTIGATION SERVICES PROGRAM PERSONNEL SCHEDULE INumber of 1989 Budgeted Employees 1989 IIUniformed Lieutenant .20 $ 5,922 I Sergeant 1.00 22 , 603 Police Officer 5.00 103 , 262 Sick Leave Payout 1, 365 I Bonus 290 6.20 $133 , 442 IOvertime $ 23 , 481 I Non-Uniformed Secretary 2 $ 30, 386 II Overtime $ 2 , 056 II IEXPLANATION OF ACCOUNTS I101-295-5-200.00 OFFICE SUPPLIES & PRINTING Evidence Bags $ 80 I Crime Scene Barrier Tape 45 Film Developing 525 Latent Print Powder 35 Sodium Sulphite 32 I 35mm Film 1600 ASA 90 High Contrast Print Paper 75 High Contrast RC 5x7 45 I Film Developer (gal) 25 Film & Supplies 1, 472 35mm T-Max, 400 ASA 74 I 3-Ring Binders 34 Plastic Bags, Check 40 Scissors 21 Fingerprint Lifters 216 I $ 2, 809 I 314 101-295-5-210.00 MINOR EQUIPMENT Phone Lines, Modifications $ 250 Desk Chairs (2) 566 I Fingerprint Supplies 185 Rubber Gloves 120 Tuff Cuffs 115 Pagers (2) 600 I Bushnell Spotting Scope 125 Darkroom Supplies 471 Miscellaneous S 730 $ 3 . 162 101-295-5-302.00 UNIFORM & PERSONAL EOUIPMENT Police Officers $ 2. 210 I 1-295-5-304.00 TRAVEL & TRAINING Major Investigations $ 780 ALETA Schools 625 Travel, out-of-state 1.350 II $ 2 .755 101-295-5-311.02 INSURANCE-PERSONAL LIABILITY Markel, Law Enforcement $ 2,477 I Arkansas Municipal League 1,223 Contingency 200 $ 3 .900 I 101-295-5-314.00 PROFESSIONAL SERVICES ' Doctor-Assisted Interviews $ 250 101-295-5-315.00 5-5-315.00 CONTRACT SERVICES Htg/AC Maint. Contract $ 170 II Flr/Carpet Cleaning Contract 470 Self-Storage Rental Space 900 S 1,540 315 ' 101-295-5-900.00 MISCELLANEOUS EXPENSE Unexpected Admin. Expense $ 75 ' Drug ID Kits/Cocaine 116 Drug ID Kits/Marijuana 152 Covert Operations 1,500 $ 1.843 ' 101-295-5-400.00 BLDG. & GROUNDS MAINT. Bulletin Boards $ 135 ' Lightbulbs 17 Plumbing Repairs 48 Partition Construction 125 Door and Hardware 110 Repair Leaks 300 S 735 101-295-5-401.00 OFFICE MACHINE MAINTENANCE ' Typewriters $ 375 Copy Machine Repairs 85 Camera Repairs 110 Recording Equipment Repairs 100 670 1 101-295-5-801.00 FIXED ASSETS ' Rollforward Motorola Portable Radios $ 5,214 1 316 I I I I I I I I I I I I I I I I I I I FIRE � DEPARTMENT 1 1 1 1 I 1989 1 ANNUAL BUDGET AND ' WORK PROGRAM 1 1 1 I I I CITY OF FAYETTEVILLE, ARKANSAS ORGANIZATIONAL STRUCTURE Fire Department I FIRE DEPARTMENT I Fire Chief MICKEY JACKSON I I FIRE DIVISION I I I Prevention Program Training Program Hydrant Charges Program I I Operations Program Hazardous Mat. Program I FIRE DEPARTMENT ' The 1989 Proposed expenditures of $1, 791,889 reflect a $151,421 increase over the 1988 Budget. There is an increase in personnel salaries of $85,849 which is in part due to having six ' firefighters eligible for retirement. Upon retirement, firefighters receive three additional months salary if they have 60 accrued days of sick leave as well as any accrued vacation. An increase in contractual services of $62, 147 also accounts for a large element of the difference. Eighty-seven percent of the difference in contractual services is due to the addition of a Hazardous Materials Program in 1989. The City' s contribution to the Bi-County Haz-Mat Team is $48,380. r I 1 11 I I 1 I I I 1 31'7 FIRE DEPARTMENT 1988 REVISED VS. 1989 PROPOSED BUDGET Budget Proposals: The proposed budget for the Fire Department is $1,791,889 - an increase of $184, 669 over 1988 revised expenditures. II A comparison of the Fire Department' s 1989 budget recommendations with its 1988 revised expenditures is presented below. 1 1988 1989 REVISED PROPOSED DIFFERENCE EXPENDITURES EXPENDITURES Personnel Salaries $ 1,326, 767 $ 1,463,819 $ 137,052 Materials & Supplies 19,347 22,332 2,985 Contractual Services 117,419 183,958 66,539 Maintenance 30, 125 36,950 6,825 Depreciation 0 0 0 Capital 113,562 84,830 (28, 732) TOTAL $ 1,607,220 $ 1,791,889 $ 184, 669 1 I I 1 I I 318 ' I FIRE DEPARTMENT 1988 BUDGETED VS. 1989 PROPOSED BUDGET Budget Proposals: The proposed budget for the Fire Department is ' $1,791,889 - an increase of $151,421 over 1988 budgeted expenditures. A comparison of the Fire Department' s 1989 budget recommendations with its 1988 budgeted expenditures is presented below. 1988 1989 BUDGETED PROPOSED DIFFERENCE EXPENDITURES EXPENDITURES Personnel Salaries $ 1,377,970 $ 1,463,819 $ 85,849 Materials & Supplies 19,822 22,332 2,510 Contractual Services 121,811 183, 958 62, 147 Maintenance 31,215 36,950 5, 735 Depreciation 0 0 0 Capital 89,650 84,830 (4,820) TOTAL $ 1, 640,468 $ 1, 791,889 $ 151,421 ------------ I I 1 1 I I 319 II FIRE DEPARTMENT PROGRAM SUMMARYII Program ACTUAL BUDGETED REVISED PROPOSED Name 1987 1988 1988 1989 I Prevention $ 37,152 $ 64,795 $ 52,774 $ 74,757 Operations 1,682,523 1,521,449 1,500,299 1,598,491 IITraining 41,274 39,224 39,147 40,596 Hazardous Materials 0 0 0 63,045 Hydrant Charges 22,000 15,000 15,000 15,000 TOTAL $ 1,782,949 $ 1,640,468 $ 1,607,220 $ 1,791,889 II II II II 1 II 1 1 II II II II II 320 1 II I DEPARTMENT: FIRE II PERSONNEL SUMMARY ' 89 1987 1988 1989 PAY ilTITLE EMPLOYEES EMPLOYEES EMPLOYEES GRADE Fire Chief 1.00 1.00 1.00 24 Assistant Fire Chief 1.00 1.00 1.00 20 IIFire Captain 3.00 3. 00 3 .00 16 Fire Marshall 1.00 1.00 1.00 16 Fire Training Officer 1.00 1.00 1.00 16 IAssistant Fire Marshall 1.00 1.00 1.00 13 Fire Lieutenant 9.00 9.00 9. 00 13 Firefighter 37.00 37.00 36. 00 10 IClerk/Typist 0.00 0. 00 1. 00 4 54.00 54.00 54.00 II I I I II I I I I I 321 CITY OF FAYETTEVILLE FIRE DEPARTMENT FIRE DIVISION FIRE PREVENTION PROGRAM ' GOAL: Achieve zero fire-life loss in residential occupancies in 1989 in the City of Fayetteville. 1987 1988 1989 0 0 0 OBJECTIVE: Randomly inspect a minimum of 60 apartment units ' for properly operating smoke detectors and to eliminate serious fire hazards. 1987 1988 1989 83 75 60 STRATEGY(S) : 1. Make available to four targeted family groups (elderly, low income, handicapped, and families with small children) and to install at least 24 smoke alarms by the end of the year. 2. Select apartment units for inspection, assign inspections to fire prevention bureau and fire company personnel, and work with apartment dwellers and owners to correct hazards found. ' OBJECTIVE: Make available to the public via various media at least one each week, public education messages yearly pertaining to the residential fire life-loss problem nationally with advice on how our citizens can protect themselves from this hazard. 1987 1988, 1989 29 52 52 ' STRATEGY(S) : 1. Utilize the local newspaper, radio, and TV media to help get across our fire prevention message to home dwellers, with special emphasis on the need for working and maintaining smoke detectors in the home (at least four (4) each month) . 2 . Make presentation to the adult and civic clubs and other organizations to reinforce the residential fire/life problems to the community. 322 3. Repeat home fire safety programs for all Fayetteville elementary school students, K through third grade, with emphasis during National Fire Prevention Week. GOAL: To assure that Group A - Assembly Occupancies of the ' City are safe for citizens while entertaining themselves. OBJECTIVE: To conduct at least 48 Assembly Occupancy inspections during 1989, half of which will be the nightclub spots. To conduct a follow-up inspection ' at each of these occupancies to assure compliance with recommended corrections. 1987 1988 1989, 11 10 48 ' (initial) 7 9 48 ' (follow-up) ' STRATEGY(S) : 1. Select Assembly to be inspected on basis of occupant load potential; emphasize adequacy and viability of exits. ' 2. Schedule inspections with management, perform inspections, make fire prevention pamphlets available for employees, discuss needed corrections, perform follow-ups. (follow-up 30 to 45 days later) ' 3. Monitor on performance graph monthly inspections and follow- ups. 11 323 I FUND 101 - GENERAL FIRE DEPARTMENT I DIVISION 301 FIRE DIVISION ACTIVITY 5 PREVENTION PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 28,206 $ 48,530 $ 36,980 S 58,010 II 107.00 INSURANCE - LIFE 84 124 124 130 108.00 INSURANCE - HEALTH 1,464 2,292 2,292 2,292 109.00 PENSION CONTRIBUTION 0 4,707 4,236 4,928 I TOTAL PERSONNEL SALARIES 29,754 55,653 43,632 65,360 MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 395 500 500 515 I 207.00 FIRE PREVENTION SUPPLIES 4,980 5,267 5,267 5,482 TOTAL MATERIALS AND SUPPLIES 5,375 5,767 5,767 5,997 CONTRACTUAL SERVICE I 302.00 UNIFORMS & PERSONAL EQUIP 265 800 800 800 II304.00 TRAVEL AND TRAINING 652 750 750 750 311.00 INSURANCE-VEHICLES & BUILD 373 0 0 0 311.01 INSURANCE - SELF 0 500 500 500 I TOTAL CONTRACTUAL SERVICE 1,290 2,050 2,050 2,050 MAINTENANCE I 401.00 OFFICE MACHINE MAINTENANCE 158 400- 400 600 403.00 VEHICLE & MACHINE MAINTENANCE 575 925 925 750 II TOTAL MAINTENANCE 733 1,325 1,325 1,350 TOTAL PREVENTION $ 37,152 $ 64,795 $ 52,774 S 74,757 II =.*g=z====a= ____======== I I I 324 II IFIRE DEPARTMENT FIRE DIVISION PREVENTION PROGRAM I PERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 I Fire Marshal 1 $ 27,767 Assistant Fire Marshal 1 21,312 Retirement settlement 6,942 Bonus 1.989 I 2 $ 58.010 IEXPLANATION OF ACCOUNTS I101-301-5-200.00 OFFICE SUPPLIES & PRINTING Printed Forms $ 200 Typing Supplies 200 Misc. Office Supplies 115 $ 515 I 1-301-5-20 .00 ION SUPPLIES 10 7 FIRE PREVENT II NFPA Brochures $ 1,800 Byrnes Fire Cards 75 Film Comm. Video 225 I Hines Co. Handouts 600 Nat. Imprint - Prev. Books 600 Singleton - Prev. Pens 500 I Franklin Products 700 Home Safety - Coloring Books 300 L & R Engravers - Badges 450 Miscellaneous Prev. Supplies 232 I $ 5.482 I101-301-5-302. 00 UNIFORMS & PERSONAL EQUIPMENT Uniforms S 800 I I I 325 CITY OF FAYETTEVILLE FIRE DEPARTMENT FIRE DIVISION OPERATIONS PROGRAM GOAL: To respond to all reported fire emergencies quickly and with adequate resources to control each fire with minimal loss. OBJECTIVE: To maintain an average response time of four minutes or less for the first-in company on fire responses within the City. , 1987 1988 1989 3.55 3.22* <4.00 ' * average through July 31 STRATEGY(S) : 1. Maintain and improve quick response station selective call radio alerting system. 2 . Implement computer aided dispatch in the Central Dispatch Center enabling faster and more accurate transmission of alarms upon receipt. OBJECTIVE: To control 95% of all fires in 3/4 hour or less. ' 1987 1988 1989 98.3% 100%* >95% , * percentage through July 31 1. Continue training program with emphasis on keeping skills of veteran employees sharp and honing the skills of younger (newer) employees. 2 . Emphasize aggressive initial attack philosophy and strong Command Organization for all working fires. OBJECTIVE: To stop 50% of all working structural fires short of a total loss. ' 1987 1988 1989 82 .9% 100%* >50% ' * percentage through July 31 326 STRATEGY(S) : ' 1. Continue training program with emphasis on keeping skills of veteran employees sharp and honing the skills of younger (newer) employees. ' 2. Emphasize aggressive initial attack philosophy and strong Command Organization for all working fires. ' OBJECTIVE: To achieve minimum manning of 13 personnel on duty per shift, 3 persons on Truck 1, 1 on Engine 1, 2 on Engine 2, 2 on Engine 3/AF 3, 2 on Engine 4, 2 ' on Engine 5 and 1 Shift Commander. 1987 1988 1989, ' 12 13 13 STRATEGY(S) : 1. Allow maximum of (two) 2 persons per shift to be on vacation at any time. 2. If more than three (3) persons are off (vacation and sick leave) , off-duty personnel will be retained on overtime basis ' to meet the manning objective. (shifts presently have 16 persons assigned per shift) ' GOAL: To eliminate the problem of locating fire hydrants during fires. OBJECTIVE: To inspect and trim weeds, brush, etc. , around an average of 75 hydrants per month from April 1 through December 31. 1987 1988 1989 99.8 89.7* >75 (number of hydrants checked per month) * through July 31, 1988 STRATEGY(S).: ' 1. To furnish each fire company with adequate tools to keep areas around hydrants clean. 2. To assign each station officer the responsibility for meeting this objective monthly and recording the number of hydrants checked by each company each month. 327 OBJECTIVE: To paint all newly installed hydrants in the City with retroflective paint and to repaint approximately 1/3 of the hydrants in the City not painted in 1988 (300) , nor in several years which are losing their reflectivity. (April 1 through October 31) 1987 1988 1989 2 42* >50 , (average number of hydrants painted per month) * through July 31, 1988 STRATEGY(S) : 1. To continue our agreement with the Municipal Court to assign ' public service work in lieu of fines and/or jail terms to certain individuals who will paint fire hydrants under supervision of a fire department overseer. , 2 . To continue our agreement with the Water Department to furnish the paint for this project; Fire Department will furnish brushes and other necessary supplies. goAD: To maintain familiarity among Fire Department personnel with the buildings in their respective response districts through pre-fire planning/company inspections. OBJECTIVE: To perform an average of 72 company pre-fire planning inspections each month from February 1 through October 31. 1987 1988 1989 (records 80* 75 ' indefinite) (average number of pre-fire ' inspections per month) * through July 31, 1988 STRATEGY(S) : 1. Each company will perform an average of one company pre-fire planning inspection on each shift each week (three (3) per week per company) . 325 II I FUND 101 - GENERAL FIRE DEPARTMENT DIVISION 302 FIRE DIVISION ACTIVITY 5 OPERATIONS PROGRAM IIACTUAL BUDGETED REVISED BUDGETED 1987 1988 1988 1989 IPERSONNEL SALARIES I 100.00 SALARIES AND WAGES 101.00 NON-UNIFORMED $ 941,235 $ 1,096,138 S 1,056,000 f 1,110,000 3,105 3,300 3,300 15,646 103.00 OVERTIME 48,168 43,664 43,664 65,915 105.00 SOCIAL SECURITY 833 2,500 2,500 4,556 I 107.00 INSURANCE - LIFE 2,888 2,874 2,874 3,401 108.00 INSURANCE - HEALTH 51,813 53,467 50,500 58,015 109.00 PENSION CONTRIBUTION 83,161 92,000 96,000 102,792 ITOTAL PERSONNEL SALARIES 1,131,203 1,293,943 1,254,838 1,360,325 MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 461 900 900 1,445 203.00 CLEANING SUPPLIES 3,030 2,975 3,500 3,860 I 204.00 CHEMICALS 2,030 2,125 2,125 2,400 210.00 MINOR EQUIPMENT 4,177 3,270 3,270 2,940 218.00 MINOR EQUIPT-FIREFIGHTING 721 3,710 2,710 3,000 I TOTAL MATERIALS AND SUPPLIES 10,419 12,980 12,505 13,645 CONTRACTUAL SERVICE I 301.00 PUBLIC NOTIFICATION 0 325 325 325 302.00 UNIFORMS & PERSONAL EQUIP 24,249 24,625 24,625 30,150 I 303.00 PUBLICATIONS AND DUES 1,168 790 790 1,000 304.00 TRAVEL AND TRAINING 184 800 800 2,250 310.00 UTILITIES 27,143 31,530 29,900 31,600 I 310.01 TELEPHONE EXPENSE 13,449 13,564 13,564 13,000 311.00 INSURANCE-VEHICLES & BUILD 3,308 2,848 1,700 3,380 311.01- INSURANCE-SELF 0 1,000 1,000 1,000 329.00 EMPLOYEE RECOGNITION 1,900 5,090 5,090 2,500 I 331.00 MOTOR POOL CHARGES 0 15,614 14,000 20,986 900.00 MISCELLANEOUS EXPENSE 1,822 600 600 150 IITOTAL CONTRACTUAL SERVICE 73,223 96,786 92,394 106,341 MAINTENANCE I 400.00 BUILDINGS & GROUND MAINT. 4,307 5,090 4,000 4,700 401.00 OFFICE MACHINE MAINTENANCE 293 150 150 150 402.00 RADIO MAINTENANCE 12,861 6,975 6,975 11,200 I 403.00 VEHICLE & MACHINE MAINT 17,391 15,975 15,975 17,600 407.00 SMALL EQUIPMENT MAINTENANCE 1,674 1,500 1,500 1,500 I TOTAL MAINTENANCE 36,526 29,690 28,600 35,150 I 329 FUND 101 - GENERAL FIRE DEPARTMENT ' DIVISION 302 FIRE DIVISION ACTIVITY 5 OPERATIONS PROGRAM ACTUAL BUDGETED REVISED BUDGETED 1987 1988 1988 1989 CAPITAL - MISCELLANEOUS 801.00 FIXED ASSETS S 160,683 S 13,050 S 8,370 S 4,800 111 802.00 VEHICLES AND EQUIPMENT 270,469 75,000 103,592 78,230 TOTAL CAPITAL - MISCELLANEOUS 431,152 88,050 111,962 83,030 ' TOTAL OPERATIONS S 1,682,523 $ 1,521,449 S 1,500,299 $ 1,598,491 mass==s===s= =====a==:a== , 1 330 II II FIRE DEPARTMENT FIRE DIVISION OPERATIONS PROGRAM IIPERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 I Uniformed Fire Chief 1 $ 39, 951 Assistant Fire Chief 1 32, 388 II Captain 3 77, 800 Lieutenant 9 209, 688 Firefighter 36 674, 424 II Early Officer Replacement 25, 951 Retirement settlement 30, 945 Bonus 18,853 II 50 $1, 110, 000 Overtime $ 65, 915 I Non-Uniformed Clerk/Typist 1 $ 12 , 646 I Summer Intern 1 3 , 000 2 $ 15, 646 II EXPLANATION OF ACCOUNTS II 101-302-5-200. 00 OFFICE SUPPLIES & PRINTING ICopies $ 745 Misc. Supplies 700 $ _ 1,445 II 101-302-5-203 .00 CLEANING SUPPLIES ISuperior Linen $ 1,935 Southland Supply 825 I Acme Janitorial 250 Miscellaneous 600 IGA 250 $ 3 , 860 II II II 331 101-302-5-204.00 CFEMICALS I AFFF Foam Concentrate $ 2,000 —_- Hazardous Material Pigs 400 $ 2.400 II 101-302-5-210.00 MINOR EOUIPMENT Minitors $ 1,500 , Apparatus Signs 200 Weed Cutting supplies 240 Painting Supplies 250 II Misc. Minor Equipment 700 $ 2.940 101-302-5-218.00 FIREFIGHTING EQUIPMENT SCBA Harness Kits $ 1,275 I Nozzles 700 Crash Crew Suits 1.025 $ 3.000 II 101-302-5-302.00 UNIFORMS & PERSONAL EQUIPMENT ' Uniforms $ 20, 000 Protective Clothing Replacement 5,950 I Turnover 4.200 $ 30. 150 101-302-5-303.00 PUBLICATIONS & DUES International Ass'n of Fire Chiefs Dues $ 200 Ark. Ass'n of Fire Chiefs 120 II Ark State Firefighter's Ass'n 530 NFPA Dues 150 $ 1.000 I 101-302-5-304.00 TRAVEL & TRAINING ARK Ass'n of Fire Chiefs I Conv-Newport $ 200 Southwest Fire Chiefs 300 International Assn. of Fire Chiefs 1,000 ' Misc. Seminars & Travel Reimb. 750 $ 2 ,250 332 II I101-302-5-310.00 UTILITIES Water $ 2,500 I Gas 12, 600 Electricity 16.500 $ 31.600 I I 101-302-5-329.00 EMPLOYEE RECOGNITION Banquet for Fire Dept. Recogn. $ 1,500 Twenty year watches 1.000 IIS 2 .500 I101-302-5-400.00 BUILDING & GROUNDS MAINTENANCE Kitchen Repairs $ 700 II Htg. , A/C, Plumbing 1,000 Fixture Maint. 1,500 Misc. Bldg. Repairs/Maint. 1, 000 I $ 4.200 101-302-5-402.00 RADIO MAINTENANCE I Share of 800MHz Maint. Contract $ 6,300 Personal Alerting System Maint. 3,500 Station Alerting System Maint. 600 I Radio Maint. Supplies 500 Portable Radio Batteries 300 S 11.200 II101-302-5-801.00 FIXED ASSETS I Replacement Fire Hose $ 4,800 I101-302-5-802.00 VEHICLES & EQUIPMENT IIFire Truck Payment $ 78.230 II II II 333 CITY OF FAYETTEVILLE FIRS DEPARTMENT FIRE DIVISION TRAINING PROGRAM GOAL: To maintain an active training program for the department through a structured program of classes, drills and study materials. OBJECTIVE: To provide a safety class one per month for each member of the department on different subjects. 1987 1988 1989 1 12 12 12 (number of safety classes conducted) STRATEGY(S) : , 1. These classes may be reading materials, films, videos or slides. 2. May be conducted by either Chiefs, Training Officer, or Shift officers. OBJECTIVE: To train and test rookie fire fighters employed between March 1, 1988 to March 1, 1989 at Firefighter I level of certification by the Arkansas Fire Academy by the end of 1989. 1987 1988 1989 4 1 6 STRATEGY(S) : ' 1. To ensure that each candidate has adequate instruction and instructional materials to qualify him/her to challenge the test. 2 . To provide additional instruction and reschedule a test for inadequate score. OBJECTIVE: To train and test all fire fighters certified at Fire Fighter I level in 1988 to Fire Fighter II level of certification by the Arkansas Fire Academy. 1987 1988 1989 ' 6 7 4 ' 334 rSTRATEGY(S) : 1. To ensure that each candidate has adequate instruction and instructional materials to qualify him/her to challenge the test. ' 2 . Provide additional instruction and reschedule a test for an inadequate score. OBJECTIVE: To provide CPR recertification for all members of the department. 1987 1988 1989 57 56 53 STRATEGY(S) : 1. Certification to level "C", American Heart Association ' Standards. 2. Provide refresher course for current personnel and complete course. IOBJECTIVE: To provide airport personnel with a monthly response drill and one hot drill during the year. ' 1987 1988 1989 36* 36 36 * These are simulated emergency response drills routinely conducted monthly for each Aircraft/Rescue crew at Fire Station #3 in conjunction with FAA ' recommendations. STRATEGY(SZ: 11 1. Conduct three (3) drills each month (1 per shift) in conjunction with FAA tower. 11 2. Evaluate for response time, performance, etc. , and plan and train on improvements where indicated. OBJECTIVE: To provide each member of the department (except Station three & prevention personnel) with a minimum of two outside drills and One High-Rise Drill. 11 335 1987 1988 1989 Outside Drills 18 20 18 High-Rise Drills 6 6 6 STRATEGY(S) : ' 1. Conduct drills with apparatus and different companies to get more hands on practice of apparatus, fire streams, hose evolutions and standard operating procedures. 2. All outside drills are monitored by Chief Officers, Training Officers or Shift officers. OBJECTIVE: To achieve an average of 24 hours Hazardous Materials training for each member of the department as required by S.A.R.A. 1986. 1987 1988 1989 ' 8-10 24 24 STRATEGY(S) : i 1. Purchase training materials, videos, slides, workbooks etc. coordinated with other area departments as to not duplicate so departments can exchange and reduce costs. I 1 I 1 336 ' I FUND 101 - GENERAL FIRE DEPARTMENT DIVISION 303 FIRE DIVISION ACTIVITY 5 TRAINING PROGRAM I ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 111 100.00 SALARIES AND WAGES S 22,634 S 25,557 $ 25,557 $ 27,922 107.00 INSURANCE - LIFE 51 63 63 65 I 108.00 INSURANCE - HEALTH 1,012 1,147 1,070 1,146 109.00 PENSION CONTRIBUTION 1,254 1,607 1,607 1,676 TOTAL PERSONNEL SALARIES 24,951 28,374 28,297 30,809 IMATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 172 200 200 200 204.00 CHEMICALS 0 875 875 900 TOTAL MATERIALS AND SUPPLIES 172 1,075 1,075 1,100 ' CONTRACTUAL SERVICE I 302.00 UNIFORMS & PERSONAL EQUIP 294 400 400 400 303.00 PUBLICATIONS AND DUES 90 575 575 575 304.00 TRAVEL AND TRAINING 4,848 6,300 6,300 5,000 I 311.01 INSURANCE - SELF 0 500 500 500 900.00 MISCELLANEOUS EXPENSE 9 200 200 212 TOTAL CONTRACTUAL SERVICE 5,241 7,975 7,975 6,687 I MAINTENANCE 1 407.00 SMALL EQUIPMENT MAINT. 97 200 200 200 111 TOTAL MAINTENANCE 97 200 200 200 CAPITAL I801.00 FIXED ASSETS 0 1,600 1,600 1,800 802.00 VEHICLES & EQUIPMENT 10,813 0 0 0 ITOTAL CAPITAL 10,813 1,600 1,600 1,800 I TOTAL TRAINING S 41,274 S 39,224 S 39,147 $ 40,596 2222C sz=Li=Z=UU 322========. =======2222 I I 1 337 FIRE DEPARTMENT FIRE DIVISION TRAINING PROGRAM PERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 Training. Officer 1 S 27.922 11 gXPLANATION OF ACCOUNTS 101-303-5-204.00 CHEMICALS II Foam Dry Chemical/Training S 900 101-303-5-303.00 PUBLICATIONS & DUES ISFSI $ 100 II American Heart Ass'n 75 Training Manuals 400 S 575 II 101-303-5-304.00 TRAVEL & TRAINING ' National Fire Academy $ 2,400 I Aircraft Fire Rescue 1,000 Misc. Other Schools 500 Training Supplies 1. 100 S 5.000 II 101-303-5-801.00 FIXED ASSETS I CPR Training Manikins $ 1.800 11 338 1 ICITY OF FAYETTEVILLE FIRE DEPARTMENT FIRE DIVISION HAZARDOUS MATERIALS EMERGENCIES RESPONSE TEAM PROGRAM ' Gam: To furnish three Fayetteville Eire Department employees to the Washington-Benton Counties Hazardous Materials Emergencies Response Team, who will also comprise our "in-house" Haz-Mat Team in Fayetteville. 11 OBJECTIVE: To have three Fayetteville Fire Department personnel qualified for membership on the regional team at its inception, on or about January 1, 1989. 11 1987 1988 1989, I 0 0 3 (Personnel qualified for Regional Team Membership) 11 STRATEGY(SZ: 11 1. To furnish documentation of training and other qualifications of Fayetteville Fire Department members to Northwest Arkansas Metro Fire Chiefs' Association preparatory to implementing the regional team. 2. To assign 3 Firefighters to the regional team and to be the Fayetteville Fire Department' s in-house team. 3. To continue the necessary training for these people to keep them on a current basis with the other members of the 11 regional team. 4. To secure pay incentives for the extraordinary amount of training time, drill time, and hazardous duty that will be required of the team members. I I I 339 I FUND 101 - GENERAL FIRE DEPARTMENT I DIVISION 304 FIRE DIVISION ACTIVITY 5 HAZARDOUS MATERIALS PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 0 $ 0 $ 0 $ 3,600 ' 103.00 OVERTIME 0 0 0 2,100 105.00 SOCIAL SECURITY 0 0 0 158 109.00 PENSION CONTRIBUTION 0 0 0 1,467 1 TOTAL PERSONNEL SALARIES 0 0 0 7,325 MATERIALS AND SUPPLIES I 218.00 MINOR EQUIPMENT - FIREFIGHTING 0 0 0 1,590 I TOTAL MATERIALS AND SUPPLIES 0 0 0 1,590 CONTRACTUAL SERVICE I 302.00 UNIFORMS & PERSONAL EQUIP 0 0 0 900 303.00 PUBLICATIONS & DUES 0 0 0 48,630 304.00 TRAVEL & TRAINING 0 0 0 1,850 314.00 PROFESSIONAL SERVICES 0 0 0 2,500 TOTAL CONTRACTUAL SERVICE 0 0 0 53,880 1 MAINTENANCE 407.00 SMALL EQUIPMENT MAINTENANCE 0 0 0 250 I TOTAL MAINTENANCE 0 0 0 250 I TOTAL HAZARDOUS MATERIALS PROGRAM S 0 $ 0 S 0 S 63,045 I I I 1 I 340 I FIRE DEPARTMENT FIRE DIVISION HAZARDOUS MATERIALS PROGRAM I EXPLANATION OF ACCOUNTS 101-304-5-100.00 SALARIES & WAGES Incentive Pay for Regional and Local Haz-Mat Team Membership $ 3, 600 I 101-304-5-103 .00 OVERTIME $ 2 , 100 I 101-304-5-218.00 FIREFIGHTING/HAZARDOUS MATERIAL EMERGENCY EQUIPMENT Portable Radio on Haz-Mat System $ 1,200 -_ - Absorbent Devices for Spills 390 $ 1.590 ' 101-304-5-302.00 PERSONAL EOUIPMENT ' Disposable Suits for Minor Incidents $ 900 101-303-5-303. 00 PUBLICATIONS & DUES City's Share of Bi-Count Haz-Mat Team, at $1.22 per Capita $ 48, 380 Int'l Ass'n of Haz-Mat Specialists (IAHMS) Lib. Materials 250 $ 48, 630 I I I 341 I 1 FUND 101 - GENERAL FIRE DEPARTMENT DIVISION 310 HYDRANT CHARGES DIVISION I ACTIVITY 5 HYDRANT CHARGES PROGRAM ACTUAL BUDGETED REVISED BUDGETED 111 CONTRACTUAL SERVICE 1986 1987 1987 1988 339.00 HYDRANT CHARGES $ 22,000 S 15,000 S 15,000 $ 15,000 TOTAL CONTRACTUAL SERVICE 22,000 15,000 15,000 15,000 I TOTAL HYDRANT CHARGES $ 22,000 S 15,000 S 15,000 S 15,000 aasisiassaaa I I I I 1 I I I I I I I 342 I i � PLANNING 1 MANAGEMENT � DEPARTMENT 1 1 1 1 I 1989 1 ANNUAL BUDGET � AND ' WORK PROGRAM 1 1 1 1 1 CITY OF FAYETTEVILLE ARKANSAS 1 ORGANIZATIONAL STRUCTURE Planning Management Department PLANNING gqMGMMqTTm. DEVARTMENT PlannJOHNMgmttRELLrector 1 - PLANNING MGMT DIR. DIV. I PLANNING DIVISION --{ Pl. Mgmt. Dir. Program 1 --1 Permits/Code Enf. Program 1 --� Boards/Committees Program 1 INSPECTION DIVISION ENGINEERING DIVISION Operations/Admin. Program 1 -� Permits Program --� Inspections Program - 1 Plans & Specif. Program ' --� Violations Program --1 Right of Way Program 1 --� Public Constr. Program 1 --1 Capital Program 1 1 1 1 PLANNING MANAGEMENT Revised expenditures are $201,974 less than 1988 budgeted expenditures. This difference is attributed to, in part, the fact that the director was not hired until mid year. The rollforward of the ground control/aerial photo project, the new zoning ordinance, and other growth and development regulations projects also contributed to the variance. The 1989 Proposed budget is $162,076 less than the 1988 Budget. The main reduction is in professional services for the General Land Use Plan and the performance measurement system. I I I I 11 I I 11 r I 343 I PLANNING MANAGEMENT DEPARTMENT 1988 REVISED VS. 1989 PROPOSED BUDGETII Budget Proposals: The proposed budget for the Planning Management Department is $931,597 - an increase of $39,898 over 1988 revisedII expenditures. A comparison of Planning Management' s 1989 budget recommendations with its 1988 revised expenditures is presented below. 1988 1989 II REVISED PROPOSED DIFFERENCE EXPENDITURES EXPENDITURESII Personnel Salaries $ 506,467 $ 597, 691 $ 91,224 Materials and Supplies 12,312 19,371 7,059 II Contractual Services 310, 679 287,750 (22,929) II Maintenance 6,946 9, 175 2,229 Depreciation 17, 110 17,610 500 11 Debt Service 0 0 0 Capital 38, 185 0 (38, 185) II TOTAL $ 891, 699 $ 931,597 $ 39,898 I I II II 11 I/ II 1 II II II 344 II 11 II PLANNING MANAGEMENT DEPARTMENT 1988 BUDGETED VS. 1989 PROPOSED BUDGET II Budget Proposals: Planning Management Department is composed of the Planning Management Director, Engineering, Inspection, Planning, Community Development, and Project Management. The 1989 proposed budget for this Department is $931,597 - a decrease of $162,076 under 1988 I budgeted expenditures. A comparison of Planning Management' s 1989 budget recommendations is presented below. II 1988 1989 II BUDGETED PROPOSED DIFFERENCE EXPENDITURES EXPENDITURES Personnel Salaries $ 547,005 $ 597, 691 $ 50, 686 II Materials and Supplies 17, 753 19,371 1, 618 Contractual Services 419,386 287, 750 (131, 636) Maintenance 10,244 9, 175 (1,069) 11 Depreciation 9,000 17, 610 8, 610 Debt Service 0 0 0 Capital 90,285 0 (90,285) IITOTAL $ 1,093, 673 $ 931,597 $ __ (162,076) II II 11 11 II II I II II 1 345 I PLAMIING MANAGEMENT DEPARTMENT PROGRAM SUMMARYI Program Program ACTUAL BUDGETED REVISED PROPOSED Number Nemo 1987 1988 1988 1989 PLANNING MANAGEMENT DIRECTOR DIVISION 220 Planning Management Director $ 0 f 50,980 $ 32,428 $ 73,208 11 TOTAL PLANNING MANAGEMENT DIRECTOR 0 50,980 32,428 73,208 PLANNING DIVISION II 230 Permits A Cods Enforecrosnt 56,825 177,643 97,343 113,011 232 Boards A Committees 29,179 29,079 24,209 24,569 1 TOTAL PLANNING DIVISION 86,004 206,722 121,552 137,580 INSPECTION DIVISION II 240 Permits 24,277 34,058 34,958 43,739 241 Inspection 86,169 119,620 122,830 149,817 II 242 Violations 20,546 40,248 41,248 53,434 TOTAL INSPECTION DIVISION 130,992 193,926 199,036 246,990 ENGINEERING DIVISION 222 Operations A Admin. 101,428 392,122 345,676 250,969 221 Plans I Specification 89,385 114,076 111,910 123,506 223 Right of Noy 32,736 49,304 44,812 49,987 224 Public Cansturction 36,177 42,143 36,285 49,357 225 Capital 0 44,400 0 0 II TOTAL ENGINEERING DIVISION 259,726 642,045 538,683 473,819 TOTAL PLAMIING MANAGEMENT DEPARTMENT • 476,722 $ 1,093,673 $ 891,699 $ 931,597 I =====ass== = ___ ===a ====xx=xaaxa ==xxxaaaaaaa I I I I 1 I 346 II II DEPARTMENT: PLANNING MANAGEMENT 11 PERSONNEL SUMMARY '89 1988 1989 PAY IITITLE EMPLOYEES EMPLOYEES GRADE Planning Management Director 1.00 1. 00 N/A il City Engineer 1.00 1.00 24 Staff Engineer 1.00 1.00 23 Inspection Superintendent 1.00 1. 00 20 Engineering Technician II 1.00 1. 00 16 II Project Coordinator 2 .00 0.00 16 Community Development Coordinator 1. 00 1. 00 15 Building Inspection/Land Agent 1.00 1. 00 15 II City Codes Inspector 2 .00 2.00 14 Draftsman II 1.00 1.00 12 Community Development Technician 0.00 1.00 12 Draftsman I 1.00 1. 00 9 IISecretary 1.00 1.00 7 Property and Sign Inspector 1.00 1.00 6 Planning Clerk 1.00 1. 00 6 11 Inspection Clerk 1.00 1.00 4 17.00 16. 00 II __ II II II II II II II II 347 I I FUND 971 - PLANNING MANAGEMENT SERVICES PLANNING MANAGEMENT DEPARTMENT DIVISION 220 PLANNING MANAGEMENT DIRECTOR DIVISION ACTIVITY 5 PLANNING MANAGEMENT DIRECTOR PROGRAM I/ ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 0 S 35,477 $ 20,769 S 42,000 105.00 SOCIAL SECURITY TAXES 0 2,825 1,560 3,154 106.00 COST ALLOCATION 0 0 0 16,567 107.00 LIFE INSURANCE 0 102 51 107 108.00 INSURANCE - HEALTH 0 1,146 417 833 I 109.00 PENSION CONTRIBUTION 0 1,830 1,241 2,520 TOTAL PERSONNEL SALARIES 0 41,380 24,038 65,181 , MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 0 1,000 750 750 I 210.00 MINOR EQUIPMENT 0 2,050 1,800 250 TOTAL MATERIALS AND SUPPLIES 0 3,050 2,550 1,000 CONTRACTUAL SERVICE 303.00 PUBLICATIONS AND DUES 0 1,000 1,000 900 304.00 TRAVEL AND TRAINING 0 1,500 2,540 2,225 320.00 T-BILL HANDLING FEES 0 300 200 500 331.00 MOTOR POOL CHARGES 0 1,500 750 2,652 900.00 MISCELLANEOUS EXPENSE 0 200 200 200 TOTAL CONTRACTUAL SERVICE 0 4,500 4,690 6,477 MAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 0 200 200 200 I 403.00 VEHICLE & MACHINE MAINT 0 350 200 350 TOTAL MAINTENANCE 0 550 400 550 I CAPITAL 801.00 FIXED ASSETS 0 1,500 750 0 1 TOTAL MAINTENANCE 0 1,500 750 0 TOTAL PLANNING MANAGEMENT DIRECTOR S 0 $ 50,980 S 32,428 $ 73,208 111 ====xUUSi=i3 S S sma= =IC= I I 348 I ' PLANNING MANAGEMENT DEPARTMENT PLANNING MANAGEMENT DIRECTOR DIVISION PLANNING MANAGER DIRECTOR PROGRAM PERSONNEL SCHEDULE ' Number of 1989 Budgeted Employees 1989 Planning Management Director 1 $ 40, 000 ' Contingency 2 . 000 1 $ 42,000 EXPLANATION OF ACCOUNTS 971-220-5-303. 00 PUBLICATIONS & DUES ' APA Membership $ 140 APA Planners Advisory Service Membership 350 Urban Land Inst. Membership 260 Nat. Trust for Historic Preservation Membership 75 ' Books & Additional Membership 75 $ 900 971-220-5-304.00 TRAVEL & TRAINING National APA Conference $ 1, 100 State/Regional Conferences 900 ' University Course 225 $ 2 .225 ' 971-220-5-331.00 MOTOR POOL CHARGES Yearly Usage $ 2, 652 ' 349 I CITY OF FAYETPEVILLE PLANNING MANAGEMENT DEPARTMENT CITY ENGINEERING DIVISION PLANS AND SPECIFICATIONS PROGRAM I GOAL: To review and approve plans and specifications of private subdivisions and developments which fall under the City's jurisdiction for the purpose of ensuring compliance with City standards. .. t OBJECTIVE: To review all plans and specifications within two (2) weeks after date of submission. ' 1987 1988 1989 80% 90°% 100% ' (percentage of plans reviewed within two (2) weeks of submission) STRATEGY(SI : 1. Develop a detailed checklist to be utilized in the review of the plans. 2. Keep a log noting each subdivision, the date the plans were , received and the date of the review letter. GOAL: To provide a limited capability to develop in-house plans, specifications and construction management services for the benefit of other departments. OBJECTIVE: To increase the number and quality of in-house designs produced by the Engineering Division. lagZ 1988 1989 18 21 25 STRATEGY(S) : 1. Identify 25 projects for in-house design. 2 . Schedule those projects for the year. , 3 . Schedule meetings with the affected department heads to discuss the work scope and schedule. , 350 ' OBJECTIVE: To expand our knowledge and expertise in the area of Public Works Engineering. ' 1987 1988 1989 1 2 3 (number of seminars attended) STRATEGY(S) : 1. Attend at least three (3) technical and/or management seminars during the year. I 1 351 I FUND 971 - PLANNING MANAGEMENT SERVICE PLANNING MANAGEMENT DEPARTMENT I DIVISION 221 CITY ENGINEERING DIVISION ACTIVITY 5 PLANS AND SPECIFICATIONS PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 55,658 $ 68,725 $ 67,700 $ 72,771 II 105.00 SOCIAL SECURITY TAXES 4,542 5,548 5,100 5,779 106.00 COST ALLOCATION 13,347 25,570 25,570 27,918 I 107.00 INSURANCE - LIFE 170 183 183 252 108.00 INSURANCE - HEALTH 2,397 2,642 2,600 2,536 109.00 PENSION CONTRIBUTION EMPLOYER 4,688 4,107 4,107 4,186 111.00 WORKERS' COMP. PREMIUM TAX 1,597 3,295 3,000 3,500 I TOTAL PERSONNEL SALARIES 82,399 110,070 108,260 116,942 MATERIAL AND SUPPLIES I 200.00 OFFICE SUPPLIES AND PRINTING 853 1,297 900 2,100 I 210.00 MINOR EQUIPMENT 563 252 250 265 TOTAL MATERIALS AND SUPPLIES 1,416 1,549 1,150 2,365 CONTRACTUAL SERVICES I 304.00 TRAVEL AND TRAINING 0 1,200 1,200 1,200 I 310.00 TELEPHONE EXPENSE 1,150 1,197 1,250 1,315 331.00 MOTOR POOL CHARGES 0 0 0 1,374 900.00 MISCELLANEOUS 0 60 50 60 TOTAL CONTRACTUAL SERVICES 1,150 2,457 2,500 3,949 I MAINTENANCE I 403.00 VEHICLE & MACHINE MAINTENANCE 0 0 0 250 TOTAL MAINTENANCE 0 0 0 250 I TOTAL ENGINEERING OPERATIONS & I MAINTENANCE BEFORE DEPRECIATION (SCHEDULE B) 84,965 114,076 111,910 123,506 DEPRECIATION 800.00 DEPRECIATION EXPENSE 4,420 0 0 0 IITOTAL PLANS & SPECIFICATIONS S 89,385 $ 114,076 $ 111,910 $ 123,506 _ =====:=:::: I I 352 I II I PLANNING MANAGEMENT DEPARTMENT CITY ENGINEERING DIVISION PLANS & SPECIFICATIONS PROGRAM IPERSONNEL SCHEDULE I - Number of 1989 Budgeted Employees 1989 City Engineer .50 $ 19,926 II Staff Engineer .85 29,284 Draftsman II .50 11, 139 Draftsman I .50 9,414 I Bonus — 3. 008 2.35 $ 72,771 IIEXPLANATION OF ACCOUNTS I 971-221-5-200.00 OFFICE SUPPLIES & PRINTING Xerox Copies $ 560 I Print Paper 740 Miscellaneous 40 Drafting Supplies 230 Filter Cart Ammonia 30 I Pen Refill Points 200 Plotter pens 300 $ 2.100 I 971-221-5-210.00 MINOR EOUIPMENT IMiscellaneous $ 150 Stakes 50 Chaining pins 50 I Flagging 15 -- $ 265 I971-221-5-304.00 TRAVEL & TRAINING I Drainage Seminar $ 1.200 971-221-5-310.01 TELEPHONE EXPENSE IMaintenance Contract $ 75 Calls 1.240 I $ 1.315 I I 353 r CITY OF FAYETTEVILLE PLANNING MANAGEMENT DEPARTMENT CITY ENGINEERING DIVISION OPERATIONS AND ADMINISTRATION PROGRAM GOAL: To provide services and engineering support for other departments and divisions that meet their need and to do so in a timely manner. OBJSCTIV$: To develop a system that will provide fo r better and more effective communications between the Engineering Staff and the other departments. ' 1987 1988 1989 N/A 90% 100% ' (requests answered or information provided to other departments within one (1) week or with a set schedule) STRATEGY(S) : ' 1. To meet with department or division personnel to discuss possible needs for the year. 2. To keep an accurate record of the date requests are received and the date the request was satisfied. MAL: To maintain a mapping system which will meet the needs of other City departments and divisions as well as the needs of the general public. OBJECTIVE: To have the appropriate maps revised in response to new construction within 60 days of project completion. 1987 1988 1989 N/A 90% 100% ' STRATEGY(S): 1. To require developers to submit as-built plans within 30 days of the project completion or final approval by the City. 2. To keep accurate records of the dates projects are completed and the date "as-built" plans are submitted to the City. 354 II II3 . To make the Drafting Department aware of the status of all projects so they can schedule their time accordingly. I OBJECTIVE: To revise the City limit and zoning maps within 30 days of a change. I 1987 1988 1989 N/A 80% 100% ISTRATEGY(S) : I 1. Develop a special form for the City Clerk which will provide the needed information for Drafting. II 2 . Keep an accurate record of the date of such changes and the dates of map revision. OBJECTIVE: To begin the process of converting our mapping to I the computer system. 1987 1988 1989 IIN/A 0 10 (square miles of City mapping Iconverted to the computer system) STRATEGY(S) : I1. Take sealed Bids for the digitizing of 10 square miles of the City. II2 . Utilize a private firm to aid us in the conversion to the computer mapping. IIGOAL: To provide the City with direction in the area of planned growth of all facilities and the recommendation IIof financing alternatives. II OBJECTIVE: To develop or to aid in the development of long range master plans for the expansion of City facilities. I1987 1988 1989 0 2 2 I (number of Master Plans either started or completed during the IIyear) 355 STRATEGY(S) : ' 1. To prepare an RFP for the Master Plan for the sewer system. 2 . To prepare an RFP for Master Plan for drainage improvements. ' 3. To continue to provide input to the City' s consultant in connection with the 20 Year General Plan. 4. Prepare an RFP for a Sewer System Rehabilitation Study. 11 1 356 I I FUND 971 - PLANNING MANAGEMENT SERVICE PLANNING MANAGEMENT DEPARTMENT DIVISION 222 CITY ENGINEER DIVISION ACTIVITY 5 OPERATIONS & ADMINISTRATION PROGRAM I ACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 IPERSONNEL SALARIES I 100.00 SALARIES AND WAGES $ 36,775 $ 45,413 $ 44,601 f 47,448 105.00 SOCIAL SECURITY TAXES 2,790 3,590 3,350 3,769 106.00 COST ALLOCATION 8,960 16,918 16,918 18,988 107.00 INSURANCE - LIFE 109 117 117 134 I 108.00 INSURANCE - HEALTH 1,680 1,848 1,848 1,734 109.00 PENSION CONTRIBUTION EMPLOYER 1,622 2,697 2,600 2,739 111.00 WORKERS' COMPENSATION 981 1,985 122 1,803 ITOTAL PERSONNEL SALARIES 52,917 72,568 69,556 76,615 MATERIALS & SUPPLIES ' 200.00 OFFICE SUPPLIES AND PRINTING 1,219 1,486 1,460 1,365 210.00 MINOR EQUIPMENT 164 1,500 1,500 1,200 ITOTAL MATERIALS & SUPPLIES 1,383 2,986 2,960 2,565 ICONTRACTUAL SERVICES 303.00 PUBLICATIONS AND DUES 1,485 2,130 1,500 1,340 304.00 TRAVEL AND TRAINING 2,144 2,920 1,500 2,100 I 308.00 RENT 6,375 6,375 6,375 6,375 310.01 TELEPHONE EXPENSE 1,465 1,523 1,650 1,750 311.01 INSURANCE - SELF 0 500 500 500 I 315.00 PROFESSIONAL SERVICES 33,634 249,390 215,000 149,000 331.00 MOTOR POOL CHARGES 0 0 0 1,374 900.00 MISCELLANEOUS 45 345 200 100 I TOTAL CONTRACTUAL SERVICES 45,148 263,183 226,725 162,539 MAINTENANCE 403.00 VEHICLE & MACHINE MAINTENANCE 57 0 0 250 ITOTAL MAINTENANCE 57 0 0 250 CAPITAL I801.00 FIXED ASSETS 0 37,435 37,435 0 804.00 BUILDING COSTS 0 6,950 0 0 ITOTAL CAPITAL 0 44,385 37,435 0 I I 357 FUND 971 - PLANNING MANAGEMENT SERVICE PLANNING MANAGEMENT DEPARTMENT DIVISION 222 CITY ENGINEER DIVISION ACTIVITY 5 OPERATIONS & ADMINISTRATION PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED ' 1987 1988 1988 1989 TOTAL OPERATION AND MAINTENANCE ' BEFORE DEPRECIATION 99,505 383,122 336,676 241,969 DEPRECIATION ' 800.00 DEPRECIATION EXPENSE 1,924 9,000 9,000 9,000 TOTAL ENGINEERING AND OPERATIONS S 101,429 S 392,122 S 345,676 $ 250,969 & ADMINISTRATION "'s"'=a=' ' 1 358 , II IIPLANNING MANAGEMENT DEPARTMENT CITY ENGINEERING DIVISION IIOPERATIONS & ADMINISTRATION PROGRAM PERSONNEL SCHEDULE IINumber of 1989 Budgeted Employees 1989 ICity Engineer .50 $ 19,926 Staff Engineer .15 5, 168 Draftsman II .50 11, 139 I Draftsman I .50 9, 414 Bonus 1, 801 1.65 $ 47,448 II EXPLANATION OF ACCOUNTS 11 II971-222-5-200. 00 OFFICE SUPPLIES & PRINTING Xerox Copies $ 90 1 Print Paper 330 Miscellaneous 320 Stationery 95 USGS Maps 250 II Outside printing 200 Roll Carrier Strips 80 $ 1, 365 I 971-222-5-210.00 MINOR EOUIPMENT IMiscellaneous $ 100 2 Power Packs 1, 100 Is 1, 200 971-222-5-303 .00 PUBLICATIONS & DUES I AWWA Dues $ 800 WCPF Dues 85 AWPA Dues 295 II Ark Water Manager Dues 35 NW District AWWA 50 Contractors data report 75 II $ 1, 340 II I 359 1 971-222-5-304.00 TRAVEL AND TRAINING ' Misc. Conferences $ 600 Technical Seminars 1.500 III 2.100 971-222-5-310.01 TELEPHONE EXPENSE ' Maintenance Contract $ 75 Call Charges 1. 675 II S 1.750 971-222-5-314.00 PROFESSIONAL SERVICES , Ground Control/Aerial Photo $ 98,000 , Health Dept Fee 2, 000 Operations RPT 8,000 Dam permits 1, 000 Water System Study II(Rollforward) 15, 000 Water Loss Study 25. 000 $149.000 1 I 360 ' ' CITY OF FAYEZTE'VILLE PLANNING MANAGEMENT DEPARTMENT CITY ENGINEERING DIVISION RIGHT-OF-WAY ACQUISITION PROGRAM GOAL: To acquire property for the City in a cost-effective and timely manner consistent with appropriate governmental regulations. OBJECTIVE: To become more professional and efficient as a Land nd Agent. ' 1987, 1988 1989 ' 3 courses 4 courses 5 courses STRATEGY(S) : 11 1. Continue taking real estate and job related courses at the University of Arkansas. 2 . Become an active member of the International Right-of-Way Association (IRWA) . 3. Attend a five (5) day IRWA class on negotiation and appraisal of right-of-ways. 4. Begin to prepare and organize records of City properties and ' right-of-ways. 5. Develop policies and areas of responsibilities indicating acquisition activities during planning, engineering and contracting of City projects. 361 I FUND 971 - PLANNING MANAGEMENT SERVICE PLANNING MANAGEMENT DEPARTMENT I DIVISION 223 CITY ENGINEERING DIVISION ACTIVITY 5 RIGHT OF WAY ACQUISITION PROGRAM I ACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 21,235 $ 26,168 $ 25,636 $ 26,837 I 105.00 SOCIAL SECURITY TAXES 1,554 1,975 1,925 2,131 106.00 COST ALLOCATION 5,283 9,741 9,741 9,741 I 107.00 INSURANCE - LIFE 65 56 56 64 108.00 INSURANCE - HEALTH 1,098 1,120 1,120 1,146 109.00 PENSION CONT EMPLOYER 1,411 1,578 1,578 1,533 111.00 WORKERS' COMP. PREMIUM TAX 577 1,462 0 1,780 1 TOTAL PERSONNEL SALARIES 31,223 42,100 40,056 43,232 MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES AND PRINT 284 528 250 625 I 210.00 MINOR EQUIPMENT 0 86 86 60 TOTAL MATERIALS AND SUPPLIES 284 614 336 685 CONTRACTUAL SERVICES I 304.00 TRAVEL AND TRAINING 0 1,960 1,600 1,350 I 308.00 RENT 500 500 500 500 310.01 TELEPHONE EXPENSE 328 365 400 420 331.00 MOTOR POOL 0 2,500 1,410 2,750 I 900.00 MISCELLANEOUS 0 50 50 50 TOTAL CONTRACTUAL SERVICES 828 5,375 3,960 5,070 MAINTENANCE I 403.00 VEHICLE & MACHINE MAINT 401 1,215 460 1,000 I TOTAL MAINTENANCE 401 1,215 460 1,000 TOTAL ADMINISTRATION & ENGINEERING $ 32,736 $ 49,304 $ 44,812 $ 49,987 I 1 I I 362 1 II IPLANNING MANAGEMENT DEPARTMENT CITY ENGINEERING DIVISION RIGHT OF WAY ACQUISITION PROGRAM II PERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 I Building Inspector/Land Agent Bonus 1.00 $ 25,559 1,278 1.00 S 26.837 I EXPLANATION OF ACCOUNTS II II971-223-5-200.00 OFFICE SUPPLIES & PRINTING Xerox Copies $ 375 Miscellaneous 130 II File Folders 60 Hanging Folders 60 $ 625 II 971-223-5-210.00 MINOR EQUIPMENT IIDesk Pad $ 30 Miscellaneous 30 S 60 II 971-223-5-304.00 TRAVEL & TRAINING IAcquisition Seminar $ 200 U of A Classes 850 IInternational R/W School 300 $ 1.350 II II I II 1 363 II CITY OF FAYETTEVILLE ' PLANNING MANAGEMENT DEPARTMENT CITY ENGINEERING DIVISION PUBLIC CONSTRUCTION ADMINISTRATION PROGRAM II GOAL: To monitor capital improvement projects in such a way to IIensure that they are constructed in a timely and cost effective manner, consistent with City standards and the needs of the general public. II OBJECTIVE: To inspect all private construction projects at least once per week to ensure the improvements are being installed in accordance with the approved II plans and specifications. 1987 1988 1989 II 95% 98% 100% II(percentage of private developments inspected at least once per week) STRATEGY(S) : I 1. Require that accurate and detailed notes be kept of each site visit. II 2 . To develop standard procedures from existing ordinances and regulations to guide developers in the installation and II testing of improvements. OBJECTIVE: Provide for supplemental review of all plans and IIspecifications by the staff Engineer and Engineer Technician ( Inspector) . 1987 1988 1989 II 0 0 100% (percentage of plans and I specifications reviewed by the staff Engineer and Engineer Technician) ' STRATEGY(S1: 1. Develop a procedure for the review of plans and II specifications which involve all of the Engineering staff. 2 . Develop a checklist to be used by each reviewer which covers IItheir particular project interest. 1 364 II 1 ' OBJECTIVE: To work closely with the private engineers and contractors during project construction to ensure good communication between the City and the 11 developer. 1987 1988 1989 - - 80% (percentage of private developer projects where the City has participated in either pre- construction or post-construction conferences) STRATEGY(S) : 1. Make a pre-construction conference with the City a requirement of the project approval process. 2. Make contact with the Project Engineer on a regular basis during the construction of the project so that we are aware of any problems that may be developing. 3 . Schedule a final meeting with the engineer and the contractor to discuss the project and any problems that could be avoided in the future. i 1 1 i 1 1 1 1 1 365 I FUND 971 - PLANNING MANAGEMENT SERVICE PLANNING MANAGEMENT DEPARTMENT I DIVISION 224 CITY ENGINEERING DIVISION ACTIVITY 5 PUBLIC CONSTRUCTION ADMINISTRATION PROGRAM ACTUAL BUDGETED REVISED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 23,196 S 22,073 S 21,510 $ 24,198 103.00 OVERTIME 0 0 0 2,825 105.00 SOCIAL SECURITY TAXES 1,535 1,666 1,615 2,029 106.00 COST ALLOCATION 7,351 8,203 8,203 9,683 I 107.00 INSURANCE - LIFE 51 56 56 64 108.00 INSURANCE - HEALTH 1,098 1,120 1,120 1,146 109.00 PENSION CONTRIBUTION 1,150 1,331 1,290 1,452 111.00 WORKER'S COMPENSATION 0 1,233 61 1,670 II TOTAL PERSONNEL SALARIES 34,381 35,682 33,855 43,067 MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES AND PRINTING 252 220 220 180 I 210.00 MINOR EQUIPMENT 0 0 0 150 TOTAL MATERIALS AND SUPPLIES 252 220 220 330 CONTRACTUAL SERVICES 304.00 TRAVEL AND TRAINING 361 1,950 1,000 1,200 I 310.01 TELEPHONE EXPENSE 56 427 0 250 311.01 SELF INSURANCE 0 0 0 500 331.00 MOTOR POOL 0 2,500 710 2,960 111 900.00 MISCELLANEOUS 0 150 50 50 TOTAL CONTRACTUAL SERVICES 417 5,027 1,760 4,960 MAINTENANCE 403.00 VEHICLE AND MACHINE MAINT. 1,127 1,214 450 1,000 I TOTAL MAINTENANCE 1,127 1,214 450 1,000 TOTAL ADMINISTRATION & ENGINEERING $ 36,177 $ 42,143 $ 36,285 $ 49,357 1 1 I I I 36f I iPLANNING MANAGEMENT DEPARTMENT CITY ENGINEERING DIVISION PUBLIC CONSTRUCTION ADMINISTRATION PROGRAM }PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 Engineering Technician II 1 $ 24. 198 EXPLANATION OF ACCOUNTS 971-224-5-200.00 OFFICE SUPPLIES & PRINTING Xerox Copies $ 120 Miscellaneous 60 180 971-224-5-304.00 TRAVEL AND TRAINING AWWPCA Conference $ 400 Cont. Mgmt. Seminar 600 Seminars (Miscellaneous) 200 $ 1.200 11 971-224-5-310.00 TELEPHONE EXPENSE Miscellaneous S 250 11 I r I 367 CITY OF FAYETTEVILLE PLANNING MANAGEMENT DEPARTMENT PLANNING DIVISION PERMITS AND CODE ENFORCEMENT PROGRAM GOAL: To process all land development requests and inquiries in a professional and timely manner. OBJECTIVE: Streamline administrative procedures for handling development proposals which are ultimately referred to Boards, Commissions and Committees. STRATEGY(S) : I 1. Eliminate the informal "word of mouth" manner in which requests are processed by creating a "paper trail" beginning with letters acknowledging receipt of applications through professional staff reports to appointed entities. 2. Reduce to one day the amount of time taken to establish files ' on requests. 3 . Establish a "same day" callback system for public inquiries ' except those cases which must be referred to the City Attorney for a legal opinion. 4. Identify options to individuals proposing to develop land and advise them of procedures which apply to each option. 5. Ensure Planning Division approval of building permit I applications within one day after they are referred from the Inspections Division. 6. Work closely with the Inspections Division to ensure that Certificate of Occupancy items are either approved within one day or that the property owner is advised of deficiencies within one day. GOAL: To ensure that all reported zoning and other code 11 violations are enforced in a timely and thorough manner. OBJECTIVE: Document thoroughlyall reported violations from CT the public and other City staff. STRATEGY(S) : , 1. Conduct an initial inquiry of potential violations within one day after they are reported. 11 368 1 2. Establish a photographic record of violations throughout the enforcement process. 1 3 . Provide summaries of documented violations for submittal to the City Attorney' s office within one week of receipt of reported violations. 1 4. Refer code violations to other departments or divisions if they are not within the enforcement responsibility of the Planning Division. 1 1 1 1 1 I 1 1 1 1 i 1 1 369 I FUND 971 - PLANNING MANAGEMENT SERVICES PLANNING MANAGEMENT DEPARTMENT I DIVISION 230 PLANNING DIVISION ACTIVITY 5 PERMITS & CODE ENFORCEMENT PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 35,980 S 14,691 S 14,000 S 19,000 I 102.00 EXTRA SERVICES 3,825 6,500 2,180 0 103.00 OVERTIME 63 1,890 150 600 105.00 SOCIAL SECURITY TAXES 2,838 3,909 1,226 1,472 , 106.00 COST ALLOCATION 0 21,436 21,436 5,241 107.00 INSURANCE - LIFE 124 159 56 61 108.00 INSURANCE - HEALTH 1,983 2,452 900 1,146 109.00 PENSION 870 2,058 1,801 0 111 111.00 WORKMANS COMP INSURANCE 0 0 0 67 TOTAL PERSONNEL SALARIES 45,683 53,095 41,749 27,587 I MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 721 2,400 700 2,000 i 210.00 MINOR EQUIPMENT 0 0 0 1,550 211.00 SIGNS 0 400 0 0 I TOTAL MATERIALS AND SUPPLIES 721 2,800 700 3,550 CONTRACTUAL SERVICE I 301.00 PUBLIC NOTIFICATION 768 5,000 3,300 2,700 303.00 PUBLICATIONS AND DUES 91 300 300 300 304.00 TRAVEL AND TRAINING 350 700 250 700 314.00 PROFESSIONAL SERVICES 9,000 112,800 49,014 75,614 900.00 MISCELLANEOUS EXPENSE 32 450 150 160 TOTAL CONTRACTUAL SERVICE 10,241 119,250 53,014 79,474 MAINTENANCE I 400.00 BUILDINGS & GROUND MAINT. 0 200 200 200 401.00 OFFICE MACHINE MAINTENANCE 180 200 180 200 1 TOTAL MAINTENANCE 180 400 380 400 TOTAL OPERATIONS & MAINTENANCE I BEFORE DEPRECIATION 56,825 175,545 95,843 111,011 DEPRECIATION I 800.00 DEPRECIATION EXPENSE 0 0 1,500 2,000 TOTAL DEPRECIATION 0 0 1,500 2,000 I PLANNING S 56,825 S 175,545 S 97,343 S 113,011 I 221=5ii=iii 370 I PLANNING MANAGEMENT DEPARTMENT PLANNING DIVISION PERMITS AND CODE ENFORCEMENT PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 Planning Clerk 1 $ 13,096 Work Study/Part Time 5.904 $ 19.000 Overtimes. $ 600 EXPLANATION OF ACCOUNTS 971-230-5-200.00 OFFICE SUPPLIES & PRINTING — Xerox Copies $ 1,000 Misc.Office Supplies 1.000 $ 2.000 971-230-5-210.00 MINOR EOUIPMENT Rezoning, Large Scale Development,& Conditional Use Variance Signs $ 250 Filing Cabinets 1. 300 $ 1,550 971-230-5-301. 00 PUBLIC NOTIFICATION Newspaper Notices for Planning Board Agendas & Listing of Legal Descrip- tions Rezoning & Variances $ 2,700 1 971-230-5-303 .00 PUBLICATIONS & DUES- Planning Magazines City & Town, Zoning Bulletin, Land Use Laws S 300 1 371 I 971-230-5-304.00 TRAVEL & TRAINING I Planning Seminar $ 500 Miscellaneous 200 I $ 700 971-230-5-314.00 PROFESSIONAL SERVICES I Land Use Plan $ 75.614 i I I I I I 1 I I I 1 I I I 372 I CITY OF FAYETTEVILLE PLANNING MANAGEMENT DEPARTMENT PLANNING DIVISION BOARDS AND COMMITTEES PROGRAM ' GOAL: To ensure and promote the future development of the City of Fayetteville in accordance with sound urban planning principles. OBJECTIVE: Complete the new updated General Plan which will guide the physical growth of the City to the year 2005. 1988 1989 ' 80% 100% 1STRATEGY(S) : (percentage completed) 1. Ensure that all appropriate City departments and divisions understand the Plan by preparing informational materials explaining the Plan' s intent and purpose. 2. Establish an annual review process in which each City department reviews and submits recommendations for updating sections of the Plan that are applicable to the operations of their department. 3 . Ensure that the major provisions of the Plan are in harmony with the City' s Five-Year Capital Improvements Program (CIP) and that annual updates to the General Plan and CIP do not conflict with each other. 4. Promote the Plan by making it available to the private sector (developers, realtors, business entities and industrial prospects, etc. ) and by making available appropriate staff to 1 conduct presentations on the Plan at business and civic club meetings. 1 5. Encourage the City to support the provisions of the Plan through preparation of sound urban planning recommendations on rezonings, conditional uses, zoning variances, site plans and other development proposals which are generated by the private sector. OBJECTIVE: Provide a series of new and updated development regulatory ordinances in order to promote high quality urban development. I ' 373 1988 1989 1 10% 100% (percentage completed) ' STRATEGY(S1: 1. Provide a new zoning ordinance which substantially enhances the City' s ability to encourage appropriate development in applicable zoning districts and which enhances the City' s ability to successfully administer zoning provisions addressing nonconforming uses, PUD' s, Historic District zoning and conditional uses, etc. 2 . Prepare amendments to the City' s Subdivision Regulations which are in harmony with the new zoning ordinance. 3 . Prepare a new Grading Ordinance using in-house staff rather than Plan Group consultants. 4. Prepare a Tree Protection Ordinance. I 5. Prepare a Landscaping ordinance. 6. Review other City development policies and propose new policies addressing areas such as annexation. 7. Prepare a new Transportation Plan and integrate the Plan recommendations with the new General Plan and the Five-Year Capital Improvements Program. GOAL: Provide a maximum level of professional staff services to the City Planning Commission, Board of Adjustments/Sign Appeals and other appointed entities. OBJECTIVE: Assist the Boards and Commissions in carrying out their duties which are prescribed by City Code and State Statutes. 1988 1989 60% 100% ' (staff services project percentage completed) STRATEGY(S) : 1. Prepare written reports with supporting data, maps and professional recommendations on all agenda items for the City Planning Commission and Board of Adjustments/Sign Appeals. 374 I ' 2 . Ensure that agenda packets are distributed to all Board/Commission members at least five days in advance of all regular meetings. ' 3 . Ensure that appropriate staff attend all applicable Board/Commission meetings. ' 4. Respond to routine requests for special information on non- agenda items by Board/Commission members within one working day. 5. Respond to complex requests for special non-agenda information by Board/Commission members within five working days. OBJECTIVE: Provide materials and opportunities in the area of continuing education for Board/Commission members. 1988 1989 ' 0 At least 3 events (special presentations, conferences, ' etc. ) STRATEGY(S) : ' 1. Provide information to Board/Commission members from City Planning periodicals which address issues pertinent to Fayetteville. i2. Inform Board/Commission members of local, regional, and state meetings and events which might further their understanding Iof urban planning. 3. Ensure that Board/Commission members have an opportunity to view videos and slide presentations prepared by organizations such as the APA, ULI and National Trust. I 11 375 I FUND 971 - PLANNING MANAGEMENT SERVICES PLANNING MANAGEMENT DEPARTMENT I DIVISION 232 PLANNING DIVISION ACTIVITY 5 BOARDS AND COMMITTEES ACTUAL BUDGETED ESTIMATED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 12,969 $ 13,131 $ 13,000 $ 13,862 I 103.00 OVERTIME 526 2,080 250 800 105.00 SOCIAL SECURITY TAXES 954 1,240 995 1,101 106.00 COST ALLOCATION 0 7,291 7,291 5,547' 107.00 INSURANCE - LIFE 56 62 62 64 108.00 INSURANCE - HEALTH 1,098 1,146 1,000 1,146 109.00 PENSION 0 866 0 0 111.00 WORKMANS COMP INSURANCE 0 0 61 49 TOTAL PERSONNEL SALARIES 15,603 25,816 22,659 22,569 MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 1,640 2,808 700 1,050 I 210.00 MINOR EQUIPMENT 52 80 50 50 TOTAL MATERIALS AND SUPPLIES 1,692 2,888 750 1,100 I CONTRACTUAL SERVICE 301.00 PUBLIC NOTIFICATION 2,629 0 0 0 314.00 PROFESSIONAL SERVICES 9,000 0 0 0 900.00 MISCELLANEOUS EXPENSE 3 200 100 100 TOTAL CONTRACTUAL SERVICE 11,632 200 100 100 II MAINTENANCE 400.00 BUILDINGS & GROUND MAINT. 72 0 0 0 401.00 OFFICE MACHINE MAINTENANCE 180 175 0 100 TOTAL MAINTENANCE 252 175 0 100 I TOTAL OPERATIONS & MAINTENANCE I BEFORE DEPRECIATION 29,179 29,079 23,509 23,869 DEPRECIATION I 800.00 DEPRECIATION EXPENSE 0 0 700 700 TOTAL DEPRECIATION 0 0 700 700 I PLANNING $ 29,179 $ 29,079 $ 24,209 S 24,569 I 373 ' PLANNING MANAGEMENT DEPARTMENT PLANNING DIVISION BOARDS & COMMITTEES PROGRAM PERSONNEL SCHEDULE ' Number of 1989 Budgeted Employees 1989 ' Secretary- 1 $ 13 .862 Overtime--- $ 800 ' EXPLANATION OF ACCOUNTS ' 971-232-5-200. 00 OFFICE SUPPLIES & PRINTING Xerox Copies $ 900 Miscellaneous Office Supplies 50 Printer Ribbons 100 -- $ 1.050 377 CITY OF FAYETTEVILLE PLANNING MANAGEMENT DEPARTMENT INSPECTION DIVISION PERMITS PROGRAM GOAL: To continue developing an inspection program so that Building Codes and Ordinances are complied with 100% of the time. The Department makes inspections to ensure that State, Federal and Local codes are enforced. OBJECTIVE: To process and issue an anticipated 2900 permits in 1989. , 1987 1988 1989 3250 3000 2900 , STRATEGY(S) : 1. Allocate 1913 man hours to permit program. 2 . Provide permit procedure information to contractors, architects, engineers and other interested persons. 1 1 378 ' I FUND 971 - PLANNING MANAGEMENT SERVICE PLANNING MANAGEMENT DEPARTMENT DIVISION 240 INSPECTION DIVISION ACTIVITY 5 PERMITS PROGRAM IACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I100.00 SALARIES AND WAGES S 18,999 S 20,724 S 20,724 $ 21,737 105.00 SOCIAL SECURITY TAXES 1,417 1,638 1,638 1,728 106.00 COST ALLOCATION 0 6,160 6,160 8,696 I 107.00 INSURANCE - LIFE 68 77 77 80 108.00 INSURANCE HEALTH 852 912 912 912 109.00 PENSION CONTRIBUTION 1,179 868 868 1,260 I 111.00 WORKERS COMPENSATION 0 0 0 1,449 TOTAL PERSONNEL SALARIES 22,515 30,379 30,379 35,862 IMATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 1,077 1,254 1,254 4,108 I210.00 MINOR EQUIPMENT 10 50 50 80 TOTAL MATERIALS AND SUPPLIES 1,088 1,304 1,304 4,188 ICONTRACTUAL SERVICE 301.00 PUBLIC NOTIFICATION 252 100 100 100 I311.01 INSURANCE-SELF 0 666 666 686 331.00 MOTOR POOL CHARGE 0 945 945 1,260 900.00 MISCELLANEOUS EXPENSE 37 210 210 200 ITOTAL CONTRACTUAL SERVICE 289 1,921 1,921 2,246 IMAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 30 75 75 79 403.00 VEHICLES & EQUIPMENT MAINTENANCE 355 379 379 464 I TOTAL MAINTENANCE 385 454 454 543 I TOTAL OPERATION & MAINTENANCE 24,277 34,058 34,058 42,839 BEFORE DEPRECIATION IDEPRECIATION 800.00 DEPRECIATION EXPENSE 0 0 900 900 ITOTAL INSPECTION $ 24,277 S 34,058 $ 34,958 S 43,739 saaaaasaaasa 370 PLANNING MANAGEMENT DEPARTMENT BUILDING INSPECTION DIVISION PERMITS PROGRAM PERSONNEL SCHEDULE , Number of 1989 Budgeted I Employees 1989 Inspection Supervisor .46 $ 15,190 Clerk Typist .46 5,796 ' Bonus __.- 751 .92 $ 21.737 EXPLANATION OF ACCOUNTS ' 971-240-5-200.00 OFFICE SUPPLIES & PRINTING Build Permits, Approx. $ 231 Sign Permits, Approx. 105 IIReceipts 61 Envelopes 45 Xerox 459 Paper 59 II Inspection Cards 70 Mechanical Permits 155 Micro-film bldg. plans 2,650 Miscellaneous 210 Site Cards 63 $ 4 . 108 , 971-240-5-301.00 PUBLIC NOTIFICATION Advertise for variances $ 100 1 i 1 380 ' CITY OF FAYETTEVILLE PLANNING MANAGEMENT DEPARTMENT INSPECTION DIVISION INSPECTIONS PROGRAM ' GOAL: To continue developing an inspection program so that Building Codes and Ordinances are complied with 100% of the time. The Department makes inspections to ensure that State, Federal and Local Codes are enforced. OBJECTIVE: To enforce compliance with the building, ' electrical, plumbing, housing, property, and sign codes by making 9,000 inspections in 1989. ' 1987 1988 1989 9037 9100 9000 STRATEGY(S) : 1. Allocate 6,260 man hours to inspection program. ' 2. Update inspection check lists so that all inspectors check the same items. ' 3. Provide technical information to inspectors when needed. 4. Review each inspector' s assignment to ensure that each ' inspector has the time to make a quality inspection. 5. Continue inspection follow-up to ensure that inspections have been made as specified on check lists. GOAL: To continue our public education program for ' construction personnel and general public. ' OBJECTIVE: To provide eight (8) hours of code information to contractors and general public. ' 1987 1988 1989 8 hrs. 8 hrs. 8 hrs. ' STRATEGY(S) : 1. Have public meetings to present educational programs. ' 2. Provide new information to contractors as codes and technology changes occur. 381 I FUND 971 - PLANNING MANAGEMENT SERVICE PLANNING MANAGEMENT DEPARTMENT I DIVISION 241 INSPECTION DIVISION ACTIVITY 5 INSPECTION PROGRAM ACTUAL BUDGETED REVISED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 59,292 S 61,246 S 61,246 S 64,999 I 102.00 EXTRA SERVICES 8,607 10,717 10,717 11,253 105.00 SOCIAL SECURITY TAXES 4,627 5,419 5,419 5,811 106.00 COST ALLOCATION 0 17,821 17,821 30,514 I 107.00 INSURANCE - LIFE 196 283 283 261 108.00 INSURANCE - HEALTH 2,898 3,564 3,564 3,564 109.00 PENSION CONTRIBUTION 2,890 3,308 3,308 3,950 II111.00 WORKERS COMPENSATION 0 0 0 5,113 TOTAL PERSONNEL SALARIES 78,509 102,358 102,358 125,465 I MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 398 736 736 1,200 II 210.00 MINOR EQUIPMENT 330 736 736 638 TOTAL MATERIALS AND SUPPLIES 728 1,472 1,472 1,838 II CONTRACTUAL SERVICE 303.00 PUBLICATIONS AND DUES 401 585 585 585 II 304.00 TRAVEL AND TRAINING 3,193 2,900 2,100 3,000 311.01 INSURANCE-SELF 0 666 666 686 331.00 MOTOR POOL 0 7,770 7,770 10,360 I 900.00 MISCELLANEOUS EXPENSE 10 270 270 72 TOTAL CONTRACTUAL SERVICE 3,604 12,191 11,391 14,703 II MAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 64 75 75 79 I 402.00 RADIO MAINTENANCE 651 460 460 499 403.00 VEHICLES & EQUIPMENT MAINTENANCE 2,612 3,064 3,064 3,223 TOTAL MAINTENANCE 3,328 3,599 3,599 3,801 I TOTAL OPERATION & MAINTENANCE 86,170 119,620 118,820 145,807 I BEFORE DEPRECIATION DEPRECIATION IDEPRECIATION EXPENSE 0 0 4,010 4,010 TOTAL INSPECTION $ 86,170 $ 119,620 $ 122,830 $ 149,817 II sax= ass== _====►s===== I 382 I II IIPLANNING MANAGEMENT DEPARTMENT INSPECTIONS DIVISION I INSPECTIONS PROGRAM PERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 I Inspection Supervisor .42 $ 13,869 City Codes Inspector 1.54 34,973 Property & Sign Inspector .60 8,302 I Clerk Typist .45 5,670 Bonus 2. 185 3.01 S 64.999 II Extra Services $ 11.253 II EXPLANATION OF ACCOUNTS II971-241-5-200.00 OFFICE SUPPLIES & PRINTING I Inspection Slips $ 120 Xerox 268 Paper 33 — Computer Paper 150 Miscellaneous 629 $ 1.200 11 971-241-5-210. 00 MINOR EQUIPMENT IFlashlights $ 176 Radio Battery 180 II Typing Ball 27 Film 100 GFI Tester 65 Miscellaneous 90 I $ 638 I II I II 3843 I 971-241-5-303.00 PUBLICATIONS & DUES I SBCCI (Membership & dues) $ 100 Ark. Cpt SBCCI Dues 60 II Ark. Plb. Insp. License 125 Ark. Plb. Insp. Dues 25 Ark. Cpt. Int. Elec Ass'n 20 I Code Books 225 Electrical Journal 30 $ 585 I 971-241-5-304.00 TRAVEL & TRAINING I Ark. Plumbing School $ 800 One TAEI Meeting 450 I Three Ark. Cpt. SBCCI 450 Ark. Cpt. SBCCI School 800 Research & Ed Confer. 500 $ 3 . 000 I I I II I I I I I I 384 I ' CITY OF FAYETTEVILLE PLANNING MANAGEMENT DEPARTMENT INSPECTION DIVISION VIOLATIONS PROGRAM GOAL: To continue developing an inspection program so that Building Codes and Ordinances are complied with 100% of the time. The department makes inspections to ensure that State, Federal and Local codes are enforced. OBJECTIVE: To verify that all violations are corrected by ' making 4,500 inspections. 1987 1988 1989 ' 4920 4900 4500 STRATEGY(S) : 1. Allocate 3,910 man hours to violation program. ' 2. Monitor complaints and code violations to ensure that corrective action is being taken. 3 . Review inspectors' work report to determine that re- inspections were made. 1 385 I FUND 971 - PLANNING MANAGEMENT SERVICE PLANNING MANAGEMENT DEPARTMENT I DIVISION 242 INSPECTION DIVISION ACTIVITY 5 VIOLATIONS PROGRAM ACTUAL BUDGETED REVISED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 13,873 S 20,381 S 20,381 $ 21,714 I 102.00 EXTRA SERVICES 2,571 3,201 3,201 3,362 105.00 SOCIAL SECURITY TAXES 1,105 1,738 1,738 1,891 I 106.00 COST ALLOCATION 0 5,951 5,951 10,035 107.00 INSURANCE - LIFE 43 98 98 99 108.00 INSURANCE - HEALTH 626 1,208 1,208 1,208 109.00 PENSION CONTRIBUTION 820 980 980 1,171 I 111.00 WORKERS COMPENSATION 0 0 0 1,691 TOTAL PERSONNEL SALARIES 19,038 33,557 33,557 41,171 I MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 265 870 870 1,750 I TOTAL MATERIALS AND SUPPLIES 265 870 870 1,750 CONTRACTUAL SERVICE I 301.00 PUBLIC NOTIFICATION 17 100 100 100 I 311.01 INSURANCE-SELF 0 666 666 686 315.00 CONTRACT SERVICES 0 2,000 2,000 5,000 331.00 MOTOR POOL 0 1,786 1,786 2,380 900.00 MISCELLANEOUS EXPENSE 0 66 66 66 I TOTAL CONTRACTUAL SERVICE 17 4,618 4,618 8,232 MAINTENANCE I 401.00 OFFICE MACHINE MAINTENANCE 30 75 75 79 I 402.00 RADIO MAINTENANCE 608 424 424 461 403.00 VEHICLES & EQUIPMENT MAINTENANCE 588 704 704 741 TOTAL MAINTENANCE 1,226 1,203 1,203 1,281 I TOTAL OPERATION & MAINTENANCE 20,547 40,248 40,248 52,434 BEFORE DEPRECTION I DEPRECIATION 800.00 DEPRECIATION EXPENSE 0 0 1,000 1,000 I TOTAL INSPECTION $ 20,547 S 40,248 S 41,248 S 53,434 I 38P I ' PLANNING MANAGEMENT DEPARTMENT INSPECTIONS DIVISION VIOLATIONS PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 Inspection Supervisor .12 $ 3,963 City Codes Inspector .46 10, 447 Property/Sign Inspector .40 5, 535 Clerk Typist .09 1, 134 ' Bonus 635 1.07 $ 21, 714 Extra Services $ 3 , 362 EXPLANATION OF ACCOUNTS 971-242-5-200. 00 OFFICE SUPPLIES & PRINTING ' Xerox Copies $ 482 Miscellaneous Supplies 213 Paper 59 Slide presentation 850 ' Violation Forms 146 $ 1, 750 971-242-5-315.00 CONTRACT SERVICES ' Clean-up & Demolition of Condemned Property $ 5, 000 387 I I I I I I I I I I I I 1 I I I I I 1 I I I I I PUBLIC 1 I WORKS I DEPARTMENT I I I I 1 1989 1 ANNUAL BUDGET i AND I WORK PROGRAM 1 I I I I I I CITY OF FAYETTEVILLE, ARKANSAS ORGANIZATIONAL STRUCTURE Public Works Department I PUBLIC WORKS DEPARTMENT I Public Works Director MIKE BATIE I PW DIRECTOR DIVISION AIRPORT DIVISION PUBLIC MAINT. DIVISION STREET DIVISION I I WATER & SEWER DIVISION SANITATION DIVISION WASTEWATER TRTMT DIVISION PARKS DIVISION II TRAFFIC DIVISION WATER SUPPLY DIVISION TRANS/DISTRIB. DIVISION SEWER MAINT/COLL DIVISION I I I II 1 PUBLIC WORKS DEPARTMENT ' Revised expenditures are $6,846,627 less than 1988 Budgeted expenditures. $2,465,329 is attributable to a city-wide water and sewer mains improvement program implementation late in the year; ' plans are to continue this program in 1989 with funding through a W & S revenue bond issue. Another $2,258,934 decrease in pollution control administration reflects depreciation not ' expensed because the plant was on-line late in 1988. Other principal differences include roliforwards in airport, street construction, and tank maintenance, favorable contract negotiations for landfill, and lower utilities than anticipated. The 1989 Proposed Budget is presented at $9,885,691 more than the 1988 Budget. Debt service for water and sewer is increased by $11,364, 740 due to anticipated bond issues. Plans for funding through a W&S revenue bond issue have decreased water and sewer mains construction by 1,902,700. The Street Fund expenses are ' lower in 1989 because revenues will not cover any asphalt overlays or street construction; therefore, these expenses are funded through the proposed capital improvement sales tax bond issue. Negotiation on the landfill contract in the City' s favor is the primary reason for the $158,000 decrease in the proposed sanitation budget. The water supply division has a significant increase due to a projected rate increase from the Beaver Water District. I I I I t 388 PUBLIC WORKS DEPARTMENT ' 1988 REVISED VS. 1989 PROPOSED BUDGET Budget Proposals: The 1989 proposed budget for the Public Works Depart- ment is $30,292, 124 - an increase of $16,732,318 over 1988 revised expenditures. A comparison of Public Works' 1989 budget recommendation with its 1988 estimated expenditures is presented below. 1988 1989 REVISED PROPOSED DIFFERENCE I EXPENDITURES EXPENDITURES Personnel Salaries $ 2,843,232 $ 3,269, 181 $ 425,949 Materials and Supplies 462,333 408,447 (53,886) , Contractual Services 6,763,510 8,892,380 2, 128,870 Maintenance 198,569 150,878 (47, 691) Depreciation 1,469,582 3,400,306 1,930, 724 Debt Service 516,422 2, 198,923 1,682,501 Transfers 307,042 9,680,000 9,372,958 Capital 999, 116 2,292,009 1,292,893 TOTAL $ 13,559,806 $ 30,292, 124 $ 16, 732,318 II 389 I r I I I 1 I i II I PUBLIC WORKS DEPARTMENT 1988 BUDGETED VS. 1989 PROPOSED BUDGET I Budget Proposals: Public Works Department is composed of Public Works Director, Water Supply, Airport, Public Maintenance, Street, Trans- mission and Distribution, Sewer Maintenance and Collection, Parks, II Sanitation, Pollution Control Plant, Public Construction, and Debt Service. The 1989 proposed budget for this department is $30,292, 124 - an increase of $9,885, 691 over 1988 budgeted expenditures. A compar- ' ison of Public Works 1989 budget recommendations with its 1988 budgeted expenditures is presented belo4. I 1988 1989 PRO POSED OPOSED DIFFERENCE EXPENDITURES EXPENDITURES IPersonnel Salaries $ 3,015, 138 $ 3,269, 181 $ 254,043 Materials and Supplies 504, 713 408, 447 (96,266) Contractual Services 8, 166,982 8,892,380 725,398 1 Maintenance 249,598 150,878 (98, 720) Depreciation 3,272,393 3,400, 306 127,913 Debt Service 516,472 2, 198,923 1,682,451 I Transfers 307,042 9,680,000 9,372,958 Capital 4,374,095 2,292,009 (2,082,086) I TOTAL $ 20,406,433 $ 30,292, 124 $ 9,885, 691 I II II II I I II I I 390 I PUBLIC WORKS DEPARTMENT ' PROGRAM SUMMARY Program ACTUAL BUDGETED REVISED PROPOSED IIName 1987 1988 1988 1989 PUBLIC WORKS DIRECTOR DIVISION IIPublic Works Director 0 60,607 • 68,965 * 56,774 $ 73,828 TOTAL PUBLIC WORKS DIRECTOR 60,607 68,965 56,774 73,828 II HATER SUPPLY DIVISION Neter Purchased 1,442,800 1,484,178 1,572,734 2,306,260 II TOTAL HATER SUPPLY DIVISION 1,442,800 1,484,178 1,572,734 2,306,260 AIRPORT DIVISION II Administration 303,058 337,956 322,149 314,282 Janitorial 69,297 74,260 72,723 76,490 IIBuilding & Grounds Maintenance 563,728 613,575 672,879 683,900 Capital Expenditures 1,005,381 684,855 51,303 722,315 TOTAL AIRPORT DIVISION 1,941,464 1,710,646 1,119,054 1,796,987 II PUBLIC MAINTENANCE DIVISION II Administration 126,715 181,035 173,750 155,390 TOTAL PUBLIC MAINTENANCE 126,715 181,035 173,750 155,390 II STREET DIVISION Street Maintenance Administration 184,277 267,906 250,825 333,823 II Meint. of Right of Hay 158,511 212,123 200,885 188,328 Street Maintenance 793,894 900,248 881,783 828,200 Drainage Maintenance 158,599 347,663 333,968 227,617 1 TOTAL STREET DIVISION 1,295,281 1,727,940 1,667,461 1,577,968 II TRANSMISSION I DISTRIBUTION DIVISION Hater Mains Maintenance 524,431 562,830 526,967 554,985 IIFire Hydrants IIValves 59,982 60,119 53,801 109,863 Tank Maintenance 2,230 184,514 109,967 184,803 Pumping Equipment Maintenance 20,697 39,640 22,999 44,570 Meter Maintenance 51,120 58,962 55,908 67,840 II Maintenance of Dams 21,024 15,684 27,793 29,366 Growth Area Mains Maintenance 22,485 24,362 22,796 30,149 Maintenance Farmington Ni Greenland 4,366 10,980 15,408 20,838 II TOTAL TRANSMISSION A DISTRIBUTION 706,335 957,091 835,639 1,042,414 II 391 I II II PUBLIC WORKS DEPARTMENT PROGRAM SUMMARY I Program ACTUAL BUDGETED REVISED PROPOSED Name 1987 1988 1988 1989 I SEWER MAINTENANCE i COLLECTION DIVISION Sewer Mein Maintenance 570,847 541,999 477,918 732,039 Pumping Equipment Maintenance 62,531 86,833 55,472 0 IIMaintenance Farmington & Greenland 1,844 4,886 4,886 10,693 TOTAL SEWER MAINTENANCE & COLLECTION 635,222 633,718 538,276 742,732 II HATER & SEWER DIVISION Administration 566,898 1,256,310 1,217,751 1,137,352 IITOTAL HATER & SEWER 566,898 1,256,310 1,217,751 1,137,352 ISANITATION DIVISION Operations i Admin. 240,790 271,939 269,717 295,926 Commercial Pickup 195,282 363,171 244,787 264,848 II Residential Pickup 578,196 645,289 520,304 780,850 Brush Service 17,620 27,26b 17,277 0 Landfill 500,724 1,016,733 578,342 824,773 I Capital Expenditures 0 0 0 0 TOTAL SANITATION DIVISION 1,532,612 2,324,397 1,630,427 2,166,397 IIPOLLUTION CONTROL PLANT DIVISION Administration 1,687,678 4,289,569 2,030,635 4,218,000 IITOTAL POLLUTION CONTROL PLANT 1,687,678 4,289,569 2,030,635 4,218,000 II PARKS DIVISION Administration 59,481 63,823 64,105 72,424 Shimming Pool 79,442 75,343 75,496 80,030 II Athletics 27,536 29,807 29,615 34,517 Recreation Center-Trans. 108,797 118,633 120,195 110,292 Library 309,235 205,459 205,436 214,918 I Lake Maintenance 66,107 60,556 60,010 51,178 Park Maintenance 265,832 288,541 282,533 262,093 Ballfield Maintenance 110,294 103,645 103,251 91,209 IITOTAL PARKS DIVISION 1,026,724 945,807 940,641 916,661 II TRAFFIC DIVISION Administration & Enforcement 40,050 52,205 49,960 53,661 Engineering a Planning 20,925 46,006 43,524 45,568 II Traffic Control & Parking Meter 162,899 213,648 197,991 186,971 1 392 II PUBLIC WORKS DEPARTMENT PROGRAM SUMMARY11 Program ACTUAL BUDGETED REVISED PROPOSED IIName 1987 1988 1988 1989 TOTAL TRAFFIC DIVISION 223,874 311,859 291,475 286,200 II STREET DEPARTMENT DIVISION Street Construction 776,000 666,000 169,670 518,100 II Sidewalk Construction 0 0 0 0 Construction of Drainage Structures 181,901 26,500 26,500 0 TOTAL STREET DEPARTMENT DIV. 957,901 692,500 196,170 518,100 I TRANSMISSION i DISTRIBUTION DIVISION II Cap. Neter Mains Program 87,277 1,646,600 331,400 563,800 Capital Expenditures 1,942 27,850 20,500 57,303 Hater Connections 100,304 133,031 103,078 133,934 IIRural Hater Correction 5,909 9,659 4,479 10,079 TOTAL TRANSMISSION I DISTRIBUTION 195,432 1,817,140 459,457 765,116 II SEVER MAINTENANCE i COLLECTION DIVISION Sewer Mains Construction 929,242 1,385,200 235,071 564,500 IICapital Expenditure 6,551 42,500 32,000 58,888 Sewer Connections 89,153 91,568 76,481 114,581 TOTAL SEWER MAINTENANCE i COLLECTION 1,024,946 1,519,268 343,552 737,969 II HATER i SEWER DIVISION II Debt Service 484,975 486,010 486,010 11,850,750 TOTAL HATER i SEVER DIVISION 484,975 486,010 486,010 11,850,750 II TOTAL PUBLIC WORKS DIVISION $ 13,909,464 $ 20,406,433 $ 13,559,806 $ 30,292,124 II =a=amaa===== a== ======== =__========= sax=====____ I I I 393 I I I DEPARTMENT: PUBLIC WORKS I PERSONNEL SUMMARY '89 1987 1988 1989 PAY ITITLE EMPLOYEES EMPLOYEES EMPLOYEES GRADE Public Works Director 1.00 1.00 1. 00 N/A Project Coordinator 1.00 1.00 0. 00 N/A ICity Engineer 1.00 0.00 0. 00 24 Ass't Public Works Director 1.00 1.00 1. 00 24 Parks & Recreation Director 1.00 1.00 1. 00 23 I Staff Engineer 1.00 0.00 0. 00 23 Solid Waste Mgmt. Administrator 0. 00 0.00 1. 00 23 Airport Manager 1.00 1.00 , 1. 00 20 IPlanning Director 0.50 0.00 0. 00 20 Sanitation Superintendent 1. 00 1.00 0. 00 19 Utilities Superintendent 1.00 1.00 1. 00 18 Traffic Superintendent 1.00 1.00 1. 00 18 IStreet Superintendent 1.00 1.00 1. 00 18 Ass't Airport Manager 1.00 1.00 1.00 17 Engineering Technician II 1.00 0.00 0. 00 16 Ass't Sanitation Superintendent 1.00 1.00 1. 00 16 II Ass't Utilities Superintendent 1.00 1.00 1. 00 16 Ass't Maint. Superintendent 1. 00 1. 00 1.00 16 IPump Station Maintenance Chief 1.00 1.00 1. 00 16 Ass't Parks & Rec. Director 1.00 1.00 1. 00 16 Assistant Superintendent 0. 00 1.00 1. 00 16 Land Agent/Building Inspector 1.00 0.00 0. 00 15 IHorticulturist 1.00 1.00 1.00 14 Field Service Supervisor 0.00 0.00 1.00 14 Public Works Supervisor 11.00 12.00 11. 00 13 IProgram Director - Athletics 1. 00 1.00 1. 00 13 Drafter II 1. 00 0.00 0.00 12 Engineering Technician I 1. 00 2.00 4 . 00 11 Tender Truck Operator 5.00 5.00 5. 00 10 I Maintenance Worker III 6.00 6.00 6. 00 10 Sanitation Leadworker 12.00 11.00 11. 00 9 Drafter I 1.00 0.00 0. 00 9 IWarehouse Manager 1. 00 1.00 1. 00 8 Head Airport Custodian 1. 00 1.00 1. 00 8 Sanitation Truck Driver 10. 00 11.00 11.00 8 IMaintenance Worker II 10.00 11.00 11. 00 8 Secretary 3.00 2.00 2 .00 7 Planning Clerk 1. 00 0.00 0. 00 6 Receptionist/Bookkeeper 0.50 0.00 0. 00 6 I Maintenance Worker I 20.00 19.00 19. 00 5 Dock Operator 2.00 2 .00 0. 00 4 Clerk/Typist 3.00 2.00 2 .50 4 ILaborer 5.00 5.00 4 . 00 3 Custodian 1.00 1.00 1. 00 3 I I 39 I DEPARTMENT: PUBLIC WORKS PERSONNEL SUMMARY I '89 1987 1988 1989 PAY TITLE EMPLOYEES EMPLOYEES EMPLOYEES GRADE I Parking Enforcement (Part-Time) 1.00 1.00 1.00 2 TOTAL PERMANENT POSITIONS 117.00 110.00 108.50 I PART-TIME/TEMPORARY POSITIONS (Not Graded/Not Part of Pay Plan) I Aquatics Director 1.00 1. 00 1.00 Arts & Crafts Instructor 1.00 1.00 1.00 Assistant Pool Manager 1.00 1.00 1. 00 II Basket Attendant 2 .00 2.00 2 . 00 Batting Cage Attendant 1.00 1.00 1.00 Cashier 2.00 2 .00 2. 00 I Children's Theater Supervisor 1. 00 1. 00 0. 00 Concession Manager 2.00 2. 00 2.00 Concession Worker 5.50 7.50 7.50 I Groundskeeper (Summer) 6.00 6.00 6. 00 Laborer (Summer) 1.00 1.00 5. 00 Lifeguard Instructor 8.50 8.50 8.50 Playground Supervisor 2.00 2 . 00 2 .00 I Pool Manager 1.00 1.00 1. 00 R-O-W Maint. Worker (Part Time) 2.00 2.00 2.00 Special Programs Supervisor 1.00 1.00 1.00 I Tennis Instructor 1.00 1.00 1.00 Trip Supervisor 1.00 1.00 1.00 TOTAL PART-TIME/TEMPORARY 40.00 42.00 45.00 I I I I I I 395 I II IFUND 210 - STREET PUBLIC WORKS DEPARTMENT DIVISION 360 PUBLIC WORKS DIRECTOR DIVISION IIACTIVITY 5 DIRECTOR PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL 1987 1988 1988 1989 I100.00 SALARIES AND WAGES $ 46,279 $ 45,000 $ 35,000 $ 48,400 105.00 SOCIAL SECURITY TAXES 2,987 3,290 2,827 3,833 I 107.00 INSURANCE - LIFE 85 1,0 103 80 108 108.00 INSURANCE - HEALTH 98 1,146 796 1,146 109.00 PENSION CONTRIBUTION 0 2,700 1,980 2,640 111.00 WORKERS' COMP. INSURANCE 851 2,521 3,036 3,036 I TOTAL PERSONNEL 51,300 54,760 43,719 59,163 IMATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES AND PRINTING 447 959 750 750 I210.00 MINOR EQUIPMENT 1,833 750 750 750 TOTAL MATERIALS AND SUPPLIES 2,280 1,709 1,500 1,500 1 CONTRACTUAL SERVICES 303.00 PUBLICATIONS & DUES 792 1,241 1,000 1,000 I 304.00 TRAVEL AND TRAINING 232 2,700 2,000 2,000 308.01 OFFICE RENT 5,004 5,000 5,000 5,000 310.01 TELEPHONE EXPENSE 17 500 400 400 311.00 INSURANCE - VEHICLE & BUILD 80 0 0 0 II 311.01 SELF INSURANCE 0 500 500 500 320.00 T-BILL HANDLING FEES 375 0 400 300 331.00 MOTOR POOL CHARGES 0 1,250 1,250 2,650 I900.00 MISCELLANEOUS EXPENSE 16 200 200 200 TOTAL CONTRACTUAL SERVICES 6,516 11,391 10,750 12,050 IMAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 0 105 105 115 I 402.00 RADIO MAINTENANCE 391 450 450 450 403.00 VEHICLE & MACHINE MAINTENANCE 119 550 250 550 I TOTAL MAINTENANCE 510 1,105 805 1,115 TOTAL PUBLIC WORKS DIRECTOR $ 60,606 $ 68,965 S 56,774 S 73,828 II ssxsssssssss = sza=:= II 1 II 396 II PUBLIC WORKS DEPARTMENT I PUBLIC WORKS DIRECTOR DIVISION PUBLIC WORKS DIRECTOR PROGRAM PERSONNEL SCHEDULE II Number of 1989 Budgeted II Employees 1989 Public Works Director 1.00 $ 44,000 Contingency 4.400 II 1.00 S 48,400 II EXPLANATION OF ACCOUNTS I 210-360-5-200.00 OFFICE SUPPLIES & PRINTING I Copies $ 159 Computer Supplies 300 Miscellaneous 291 II S 750 210-360-5-210.00 MINOR EQUIPMENT II Computer Programs $ 500 II File Cabinet 250 S 750 210-360-5-303 .00 PUBLICATIONS & DUES American Water Works Assoc. $ 48 I American Public Works Assoc. 150 American Institute for Design 25 Computer Aided Design Society 50 I Civil Eng. Book Club 250 Computer Book Club 150 Eng. News Record 68 ' Miscellaneous 259 S 1, 000 IN 210-360-5-304.00 TRAVEL & TRAINING ' Municipal League Meeting $ 700 I Research Travel 300 2 Public Works Seminars 1,000 S 2 .000 II 39'7 II FUND 540 - WATER & SEWER 0 & M PUBLIC WORKS DEPARTMENT DIVISION 380 WATER SUPPLY DIVISION ' ACTIVITY 5 WATER PURCHASED PROGRAM OPERATIONS ACTUAL BUDGETED ESTIMATED BUDGETED ' LABOR AND EXPENSES 1987 1988 1988 1989 312.00 PURCHASED WATER $ 1,386,440 $ 1,425,000 $ 1,503,141 $ 2,236,260 ' TOTAL OPERATIONS 1,386,440 1,425,000 1,503,141 2,236,260 ' TOTAL WATER SUPPLY AND TREATMENT BEFORE DEPRECIATION 1,386,440 1,425,000 1,503,141 2,236,260 DEPRECIATION 800.00 DEPRECIATION EXPENSE 56,360 59,178 69,593 70,000 TOTAL WATER SUPPLY AND TREATMENT $ 1,442,800 $ 1,484,178 $ 1,572,734 $ 2,306,260 ■ ::::r=rr ' 398 PUBLIC WORKS DEPARTMENT ' WATER SUPPLY DIVISION WATER PURCHASED PROGRAM EXPLANATION OF ACCOUNTS ' 540-380-5-312 .00 PUB CHASED WATER 3, 666 Million Gallons @ $610 per Million S2.236,260 • 1 399 11 IICITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT AIRPORT DIVISION I ADMINISTRATION PROGRAM I GOAL: Continue Airside and Landside growth in accordance with the Twenty Year Master Plan. IOBJECTIVE: Based aircraft at the field have already exceeded projections made in the Master plan. We will strive to keep growth at this level. I1987 1988 1989 I 55 61 71* (number of based aircraft) I * contingent on new hangar facilities STRATEGY(S) : I 1. To provide adequate facilities for all aircraft based at the field; at the present all T-hangar units are full with a waiting list of aircraft. II2. To maintain a full service F. B. O. to meet the needs of general and commercial aviation. II 3 . To strive to keep rental fees and rates as low as economically feasible. I OBJECTIVE: Complete projects as they are selected, approved, required and funded by the FAA. I 1987 1988 1989 5 0* 2 II (number of completed projects) * several ongoing/incomplete ISTRATEGY(S) : 1. To maintain a current list of projects as approved and the I order and expected dates of completion. 2. To monitor contractor' s progress and compliance with specified completion date. II3 . To strictly adhere to liquidated damage clauses in all contracts. II II 400 4. To verify through FAA inspection, completion of projects. a OBJECTIVE: Add new items not listed in the Master Plan as their need becomes apparent. 1987 1988 1989. 2 3 2 ' STRATEGY(S) : 1. When notified by various tenants or when notified by FAA personnel that certain changes or projects are needed, they will be evaluated and, if warranted, placed in the Master plan. GOAL: Maintain high degree of safety at Drake Field , OBJECTIVE: Obtain information on safety through publications, ' attending safety seminars, and conferences that pertain to this goal. 1987 1988 1989 ' 0 0 0 (number of aircraft accidents) STRATEGY(S) : ' 1. To continue to update our library to make sure we are obtaining the latest information on improved or new developments in safety equipment. Continue to receive publications from FAA, AAAE, NFPA, and Part 150 Advisory Circulars. 2 . To continue communications with local, state, and federal government agencies in efforts to obtain radar for Northwest Arkansas. ' 3 . To continue to monitor the FAA schedule of the installation of MLS for Fayetteville. ' 4. To attend seminars and conferences pertaining to safety. OBJECTIVE: Provide qualified personnel on line for emergency decisions concerning the field. 11 401 1 II II 1987 1988 1989 1 1 1 II (number of full emergency plan exercises) I12 12 12 I (number of drills) STRATEGY(S) : II 1. To ensure that emergency plans as required by the FAA for emergencies as they pertain to Fayetteville Municipal Airport are retained in our Airport Operations Manual. These are I distributed to all tenants operating on the airport. Revisions are made to that manual when necessary to keep all tenants informed of any change in emergency procedures or I change in any personnel with responsibility to make emergency decisions. Outlined by FAA 139.55. 2. To exercise our ARFF fire crew at least one time per month. I3. To exercise our full emergency plan at least one time per year to make sure that our plan is effective and that the II personnel in charge have received efficient training to make emergency decisions at the Fayetteville Airport. IIOBJECTIVE: To ensure ongoing staff training by means of monthly safety meetings. An Airport Safety Committee has been formed. Staff intends to use this avenue for suggestions for needed improvements I or potential hazards and solutions as they pertain to safety. I 1987 1988 1989 12 12 12 I (number of safety meetings held) STRATEGY(S) : I1. To have guest speakers at safety meetings to address pertinent safety issues. 2. Hold at least three Safety Committee Meetings per year with recommendations acted on accordingly. I OBJECTIVE: To develop a safety newsletter (this would be a monthly publication sent to all our tenants) . I II 402 1987 1988 1989 ' 0 12 12 (number of newsletters to be published) ' STRATEGY(S Z: 1. The personal computer will allow us to cost effectively produce this item. 2. Data for letter will be obtained from various articles and ' publications related to aviation. Also tenants will be solicited. ' 3 . Newsletter will inform all tenants of safety hazards which may result from airport construction projects. : Maximize revenue while minimizing expenses. OBJECTIVE: At all times abide by FAA rules and regulations concerning rights of exclusivity and fair market charges. This will insure compliance for continued grant funding. 1987 1988 1989 ' 0 4 3 (number of properties to be ' appraised) STRATEGY(S) : ' 1. To continue to receive FAA Advisory Circulars. 2. To use appraiser' s and consultants data in order to determine , fair market values. OBJECTIVE: To continue training of staff to keep pace with , changes in FAA regulations and transportation industry. 1987 1988 1989 96 100 104 ' (hours of training) 11 403 STRATEGY(S) : 1. To attend various seminars and conferences when it is felt 11 they will offer training for our staff. 2. To review circulars and trade magazines to gain insight into new ideas and information on how and where we might obtain additional facts. I 3. To attend all State Aeronautics Commission Meetings to keep us abreast of local trends. OBJECTIVE: Encourage full fuel usage by airlines. ' 1987 1988 1989 6 7 7 (number of fueling agreements to be maintained) STRATEGY(S) : ' 1. To increase storage capacity of fuel farm as needed. Set up meetings between airlines and Fixed Base Operator (FBO) . Be as helpful as possible in negotiations between airlines and the FBO. 2. To gather information from other airports of similar size ' with airlines/FBO contracts. 3 . To enforce our rules and regulations regarding the quality of the fuel farm, tender trucks, fuel handlers to assure the ' airlines that they have the best or equal quality fueling facilities in their system. ' OBJECTIVE: To create a standard survey form for each different lease to be renewed on the airport. This will enable complete and current area rate surveys which can be used to formulate, with other information, ' fair market charges. 1987 1988 1989 ' 0 7 4 ' (number of surveys to be done) STRATEGY(S) : ' 1. To list in detail questions which pertain to the type being addressed. This will be performed at least three months prior to our lease renewal date. 1 40 4 I 2 . To have questions formatted, typed, and mailed to airports of II similar enplanement activity state and nationwide. 3 . To gather and evaluate data as soon as possible upon its IIarrival. 4. To make comparisons and formulate rates. II5. To use data for computation of lease rates. II OBJECTIVE: Continue an "Example Lease File" which was initiated in January 1987. Comparison of leases at IIother airport facilities with those used at Drake Field will enable us to note changes that occur across the area, thus staying abreast of market trends. I 1987 1988 1989 4 7 4 1 (number of leases to be obtained) IISTRATEGY(S) : 1. Requests for leases will be sent on items that are unlike any II current Airport agreement (such as a new service offered, i.e. , red cap/shoe shine stand) . Older agreements that might be in need of updates/consideration payable might also be IIsolicited. Gam: To continue to be the second largest air carrier airport I in Arkansas. OBJECTIVE: Maintain current level of scheduled air carrier I service and, as demand dictates, increase facilities to accommodate more and/or larger I aircraft required to meet this need. 1987 1988 1989 95,000 107,000 120,000 I (number/enplaned passengers) I STRATEGY(S) : 1. To continue to provide adequate facilities for air carriers I both in the terminal and on the field. II 405 II II II2. When need dictates, work within City and FAA guidelines for the renovations and enlargement of facilities. 11 3 . Make effort to keep operation levels high enough to maintain our fully staffed, 100% federally funded control tower and flight services. IIOBJECTIVE: Create a competitive environment in which our air carriers can operate in the most cost effective I manner possible. In turn, this will reflect in fares and services offered to the public. I 1987 1988 2989 5 5 5 II (number of commuter carriers) 1 0 0 I (expanded fuel storage/decreased airline operating costs) I STRATEGY(S) : 1. To curtail operation and maintenance expenses. Air carrier II rental rates and landing fees are directly related to 0 & M expenditures. II 2. To ensure provisions made for adequate fueling facilities. This directly relates to carrier' s overhead. 3. To charge equal rates to all carriers operating from our I facility. OBJECTIVE: Continue efforts to capture the market we are I presently losing to the "hub" in Tulsa, Oklahoma. Estimates are 50% of Northwest Arkansas' enplaning market departs from that airport. II1987 1988 1989 95,000 107,000 120,000 II (number/enplaned passengers) I STRATEGY(S) : 1. To use advertising media, such as: radio spots, television commercials, newspaper ads, trade magazine advertisements, II brochures. This will aid in making the public aware of services offered from Fayetteville Municipal Airport (funds will be sought from the Advertising & Promotion Commission Ifor this item) . II 406 I 2 . To ensure that adequate facilities for parking, restaurants, car rentals, limousine services, and air carrier services are provided. 3 . To rename airport "Fayetteville Regional Airport. " 1 OBJECTIVE: Establish tracking system on all levels of use. 1987 1988 1989 10 10 10 , (number of graphs maintained) STRATEGY(S) : , 1. To conduct a flow chart showing upward and downward trends on a monthly basis in all levels of use. OBJECTIVE: Promote general aviation use in special events and news media. I 1987 1988 1989 1 1 1 ' (number of air shows) STRATEGY(S) : 1. Provide information on our general aviation facilities available to area organizations to be included in their informational packets they mail; to continue our annual Air Show and possibly adding additional events to the Air Show, such as home-built aircraft fly-ins and fly-in breakfast. 2. To prepare a news release at every opportunity to better inform the citizens of the facilities and services available at the Fayetteville Municipal Airport. 11 1 407 ' I IFUND 555 - AIRPORT 0. 8 M. PUBLIC WORKS DEPARTMENT DIVISION 390 AIRPORT DIVISION IACTIVITY 5 ADMINISTRATION PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 IPERSONNEL SALARIES I 100.00 SALARIES AND WAGES 103.00 OVERTIME $ 64,461 S 68,776 $ 68,776 S 74,145 0 235 0 250 105.00 SOCIAL SECURITY TAXES 4,744 5,339 5,339 5,717 106.00 COST ALLOCATION 11,803 19,310 19,310 17,649 I107.00 INSURANCE - LIFE 242 268 268 281 108.00 INSURANCE-HEALTH 2,520 2,814 2,814 2,814 109.00 PENSION CONTRIBUTION 4,070 4,064 4,064 4,426 I 110.00 UNEMPLOYMENT INSURANCE 2,951 2,029 2,029 0 111.00 WORKERS COMP PREMIUM TAX 1,985 3,493 3,493 4,917 ITOTAL PERSONNEL SALARIES 92,776 106,328 106,093 110,199 MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES AND PRINTING 784 900 900 1,000 210.00 MINOR EQUIPMENT 0 332 332 300 ITOTAL MATERIALS AND SUPPLIES 784 1,232 1,232 1,300 CONTRACTUAL SERVICES I302.00 UNIFORMS AND PERSONAL EQUIPMENT 1,202 1,517 1,517 1,677 303.00 PUBLICATIONS AND DUES 1,048 1,455 1,230 1,305 304.00 TRAVEL AND TRAINING 4,780 6,500 5,750 3,150 I 307.00 AUDIT EXPENSE 277 5,000 3,400 5,000 309.00 LEASE EXPENSE 64,740 64,752 64,752 64,752 310.00 UTILITIES 57,050 68,598 60,000 63,018 I 310.01 TELEPHONE EXPENSE 3,102 3,926 3,400 3,926 311.00 INSURANCE-VEHICLE AND BUILDINGS 6,353 3,750 3,750 3,898 311.01 INSURANCE-SELF 500 500 500 500 314.00 PROFESSIONAL SERVICES 1,700 8,000 8,000 2,000 I315.00 CONTRACT SERVICES 2,692 2,843 2,843 2,724 331.00 MOTOR POOL CHARGES 0 3,000 1,800 2,652 334.00 AIR SHOW 17,999 23,500 22,490 14,302 1 900.00 MISCELLANEOUS 8,418 800 800 300 TOTAL CONTRACTUAL SERVICES 169,861 194,141 180,232 169,204 IMAINTENANCE 401.00 OFFICE MACHINE MAINTENANCE 90 645 290 645 I 402.00 RADIO MAINTENANCE 526 658 475 658 403.00 VEHICLE AND MACHINE MAINT 1,295 735 735 703 TOTAL MAINTENANCE 1,911 2,038 1,500 2,006 I 408 I FUND 555 - AIRPORT 0. & M. PUBLIC WORKS DEPARTMENT I DIVISION 390 AIRPORT DIVISION ACTIVITY 5 ADMINISTRATION PROGRAM I ACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 I DEBT SERVICE EXPENSE 7-501.00 INTEREST EXPENSE 32,478 29,326 29,326 27,016 I 7-502.00 PAYING AGENTS FEES 500 450 400 471 7-504.00 BOND DISCOUNT AMORTIZATION 686 686 686 686 TOTAL DEBT SERVICE EXPENSE 33,664 30,462 30,412 28,173 I TOTAL OPERATIONS, MAINTENANCE AND DEBT ' SERVICE BEFORE DEPRECIATION 298,996 334,201 319,469 310,882 DEPRECIATION I 800.00 DEPRECIATION EXPENSE 4,061 3,755 2,680 3,400 TOTAL DEPRECIATION 4,061 3,755 2,680 3,400 1 TOTAL ADMINISTRATION $ 303,057 $ 337,956 $ 322,149 $ 314,282 I ssssssssssas : we s ssssss: I I I I I I 409 I II IPUBLIC WORKS DEPARTMENT AIRPORT DIVISION ADMINISTRATION PROGRAM IIPERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 II Airport Manager 1.00 $ 32, 621 Assistant Airport Manager 1.00 24,224 Secretary 1.00 17. 300 3.00 $ 74. 145 IIOvertime. $ 250 II EXPLANATION OF ACCOUNTS I/ 555-390-5-210.00 MINOR EQUIPMENT Legal File Cabinet $ 180 I = Shelves 120 $ 300 II 555-390-5-302.00 UNIFORMS & PERSONAL EQUIPMENT IIUniforms $ 1, 372 Miscellaneous-goggles etc. 50 I Boots 255 $ 1,677 II555-390-5-303. 00 PUBLICATIONS & DUES I AAAE Dues $ 350 AAOA Dues 110 SEL Dues 30 I Airports '88 345 Aeronautical Charts 70 Special Assessments (AAAE) 400 $ 1.305 I I II 410 I 555-390-5-304.00 TRAVEL & TRAINING Employee Educational Benefit $ 800 Educational Benefit Rollfwd. 450 11 Misc./State Aeronautics 700 AAAE Conference 1,200 $ 3 .150 • 555-390-5-307.00 AUDIT EXPENSE Airport portion of annual Audit costs $ 5. 000 11 555-390-5-309.00 LEASE EXPENSE "T" Hangar $ 45,360 II Hanger 19, 392 $ 64,752 I 555-390-5-310.00 UTILITIES Airside lighting in accordance with Part 139 Certificate- OBS lights Terminal heating, cooling, water, & power $ 63 , 018 555-390-5-310. 01 TELEPHONE EXPENSE Telephone lines, Bills, & answering service charges for airport office operations $ 3 .926 555-390-5-311.00 INSURANCE-VEHICLE & BUILDING I Boiler $ 650 Old Terminal Bldg. 386 Flight Service 281 II New Terminal Bldg. 1, 174 West Side Exec. Hanger 340 10 unit T-Hanger 350 13 unit T-Hanger 350 East Side Maint. Hanger 367 $ 3,898 411 I ' 555-390-5-314.00 PROFESSIONAL SERVICES Misc. Engineering Services on ' Bids on Future Construction Projects $ 2 .000 I 555-390-5-315.00 CONTRACT SERVICES ' Muzak $ 420 Fire Alarm 504 Copier Agreement 2,400 Less Revenue produced <600> $ 2 .724 555-390-5-334.00 NON-PROFIT EVENT 1 Airshow creates interest in Aviation-shows the public our Facility and is an excellent Public Relations tool. All proceeds annually are de- dicated to next years event. $ 14. 302 1 1 I I 412 I CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT AIRPORT DIVISION JANITORIAL PROGRAM : To maintain building appearance with current staff level, maximizing work efficiency in light of increased passenger traffic. OBJECTIVE: To further control the cost of operations (passenger traffic has almost . doubled since terminal was opened in 1980) . 98 1988 1989, 1080 1200 1300 (number of completed public service hours) STRATEGY(S) : 1. To continue staff scheduling of vacations and holidays so that overtime is held to a minimum. 2. To work with Municipal Court to utilize personnel (public service workers) to the fullest extent possible. Hours in 1988 totaled half that of full time Airport custodian (which amounts to a considerable cost savings) . 3 . As necessary, shift rescheduling to nights when passenger traffic is decreased for heavier cleaning activities. I t 1 I I 1 413 I IPUBLIC WORKS DEPARTMENT FUND 555 - AIRPORT 0 & M AIRPORT DIVISION DIVISION 391 JANITORIAL PROGRAM I ACTIVITY 5 ACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I100.00 SALARIES AND WAGES $ 43,382 S 42,668 $ 42,668 $ 45,506 103.00 OVERTIME 1,564 2,189 2,189 2,475 I 105.00 SOCIAL SECURITY TAXES 2,387 3,492 3,492 3,365 106.00 COST ALLOCATION 7,406 6,915 6,915 10,861 107.00 INSURANCE - LIFE 156 174 174 183 108.00 INSURANCE-HEALTH 2,388 2,585 2,585 2,585 I 109.00 PENSION CONTRIBUTION 1,587 1,719 1,719 1,814 111.00 WORKERS COMP PREMIUM TAX 1,352 2,159 2,159 0 ITOTAL PERSONNEL SALARIES 60,222 61,901 61,901 66,789 MATERIALS AND SUPPLIES I 203.00 CLEANING SUPPLIES 6,027 8,059 8,059 8,059 210.00 MINOR EQUIPMENT 99 100 100 100 ITOTAL MATERIALS AND SUPPLIES 6,126 8,159 8,159 8,159 CONTRACTUAL SERVICES I315.00 CONTRACT SERVICES 2,790 3,200 2,200 1,067 TOTAL CONTRACTUAL SERVICES 2,790 3,200 2,200 1,067 IMAINTENANCE II407.00 SMALL EQUIPMENT MAINTENANCE 159 200 200 200 TOTAL MAINTENANCE 159 200 200 200 II TOTAL OPERATIONS, MAINTENANCE AND DEBT SERVICE BEFORE DEPRECIATION 69,297 73,460 72,460 76,215 I DEPRECIATION 800.00 DEPRECIATION EXPENSE 0 800 263 275 1 TOTAL DEPRECIATION 0 800 263 275 I TOTAL JANITORIAL $ 69,297 $ 74,260 $ 72,723 $ 76,490 ___=====a=s= =s====s=s=ss =___=====ss= I I I 414 PUBLIC WORKS DEPARTMENT AIRPORT DIVISION JANITORIAL PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 I Head Custodian .80 $ 14,853 Maintenance Worker I 1.00 15,694 II 1. 00 14,233 Bonus _ _ 726 2.80 $ 45,506 II $ 2 .475 EXPLANATION OF ACCOUNTS 555-391-5-203.00 CLEANING SUPPLIES Rental Mops, Towels $ 1,248 II Paper Products Misc. 3,619 Chemicals -Misc. 2,457 Can liners & Trash bags 735 $ 8. 059 555-391-5-315.00 CONTRACT SERVICES Carpet Cleaning in Terminal I Bldg. $ 1.067 I I 415 ' CITY OF FAYE'TTEVILLE PUBLIC WORKS DEPARTMENT AIRPORT DIVISION ' BUILDINGS AND GROUNDS MAINTENANCE PROGRAM ' GOAl,: To pass annual inspection to retain F.A.R. Part 139 Operating Certificate. ' OBJECTIVE: To maintain airside lighting and pavement areas in accordance with established regulations. ' 1987 1988 1989 365 365 365 ' (Number of inspections performed) STRATEGY(S) : 1. To conduct daily inspections of runway, taxiways and lighting to determine work required. Daily records will be kept of ' these inspections and work necessary will be noted and completed as soon as possible. ' 2. NOTAMS will be issued through the flight service station on any item that cannot be immediately corrected. 3. All airside area will be mowed in a fashion that will discourage habitation of wildlife and birds. i 416 I FUND 555 - AIRPORT 0. & M. PUBLIC WORKS DEPARTMENT 111 DIVISION 392 AIRPORT DIVISION ACTIVITY 5 BUILDING & GROUNDS MAINTENANCE ACTUAL BUDGETED REVISED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES & WAGES S 22,263 S 22,268 $ 22,268 S 23,127 I 103.00 OVERTIME 990 1,318 1,318 1,476 105.00 SOCIAL SECURITY TAXES 1,285 1,822 1,822 1,725 106.00 COST ALLOCATION 3,934 3,673 3,673 5,430 I 107.00 INSURANCE - LIFE 67 74 74 77 108.00 INSURANCE•HEALTH 974 1,063 1,063 1,063 109.00 PENSION CONTRIBUTION 997 1,093 1,093 1,160 I 111.00 WORKERS COMP INSURANCE 673 1,118 1,118 0 TOTAL PERSONNEL SALARIES 31,183 32,429 32,429 34,058 I MATERIALS AND SUPPLIES 204.00 CHEMICALS 2,592 3,150 3,150 3,150 I 210.00 MINOR EQUIPMENT 154 225 225 1,720 212.00 SIGNS 120 150 150 150 1 TOTAL MATERIALS AND SUPPLIES 2,866 3,525 3,525 5,020 I CONTRACTUAL SERVICES 309.00 LEASE EXPENSE 6,750 0 0 O 314.00 PROFESSIONAL SERVICES 1,000 1,000 1,000 1,000 315.00 CONTRACT SERVICES 3,030 3,307 3,307 3,300 I 330.00 EQUIPMENT CHARGES 19 1,500 1,500 1,500 331.00 MOTOR POOL CHARGES 0 24,050 14,150 18,944 TOTAL CONTRACTUAL SERVICES 10,799 29,857 19,957 24,744 I MAINTENANCE 400.00 BUILDINGS AND GROUNDS MAINT 28,934 34,950 34,950 30,350 II 402.00 RADIO MAINTENANCE 59 100 100 100 403.00 VEHICLE AND MACHINE MAINT 3,817 1,437 1,437 1,428 I 405.00 LIGHTING EQUIPMENT MAINTENANCE 1,845 2,500 2,500 3,000 407.00 SMALL EQUIPMENT MAINTENANCE 62 200 200 200 TOTAL MAINTENANCE 34,717 39,187 39,187 35,078 I TOTAL OPERATIONS, MAINTENANCE AND DEBT SERVICE BEFORE DEPRECIATION 79,565 104,998 95,098 98,900 I DEPRECIATION 800.00 DEPRECIATION EXPENSE 484,163 508,577 577,781 585,000 I TOTAL DEPRECIATION 484,163 508,577 577,781 585,000 I TOTAL BUILDING AND GROUNDS MAINTENANCE S 563,728 $ 613,575 S 672,879 S 683,900 _________:__ =====s====== =====ii===s= __=====sass= 417 PUBLIC WORKS DEPARTMENT AIRPORT DIVISION ' BUILDING & GROUNDS MAINTENANCE PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 Head Custodian .20 $ 3,713 Maint. Worker 1.00 15,693 Bonus 181 Groundskeeper (summer) 1.00 3,540 2.20 $ 23 . 127 ' Overtime $ 1,476 EXPLANATION OF ACCOUNTS ' 555-392-5-204.00 CHEMICALS Herbicide $ 2,500 Fire Ext. Refills 200 ' Ice Thaw 300 Misc. 150 S 3 , 150 ' 555-392-5-210.00 MINOR EQUIPMENT ' Extra Ad display cases 1,000 Lawnmower 352 Weedeater 368 ' $ 1.720 ' 555-392-5-315. 00 CONTRACT SERVICES Pest Control $ 420 Arkansas Portables 1,080 ' HVAC Contract 1.800 $ 3 , 300 418 555-392-5-330.00 EQUIPMENT CHARGES Street Sweeper Needed for Taxiway ' & Apron Cleaning $ 1,500 555-392-5-331.00 MOTOR POOL CHARGES International Tractor $ 4,555 I 1510 Tractor 2,538 5610 Tractor 6,520 ' Lawn and Graden 2,475 Pickup Truck 2.856 $ 18 .944 555-392-5-400.00 BLDGS & GROUNDS MAINT. , Fence Clearance & Repair $ 2,000 Clear Zone Tree Removal 1,000 ' Snow removal 6,500 Automatic Door Maint. 4,000 Hanger Doors & Autor Gates 2,500 Boiler door Repair 1,400 II Fire Alarm System 450 Parking Area Lights 1, 500 Asphalt / crack sealing 2,000 ' Miscellaneous 9, 000 $ 30, 350 1 1 419 ' II FUND 555 - AIRPORT 0. 8 M. PUBLIC WORKS DEPARTMENT DIVISION 393 AIRPORT DIVISION ACTIVITY 5, 7 CAPITAL EXPENDITURES PROGRAM I ACTUAL BUDGETED ESTIMATED BUDGETED CAPITAL OUTLAY 1987 1988 1988 1989 I315.00 CONTRACT SERVICES S 0 S 235,680 $ 25,000 S 102,618 801.00 FIXED ASSETS 1,669 12,175 6,000 27,225 I 804.00 BUILDING COSTS 2,250 65,000 20,303 35,600 814.00 APRON EXPANSION 207,999 0 0 0 815.00 DRAINAGE PROJECT 50,812 0 0 0 816.00 RUNWAY/TAXIWAY (09) 676,211 0 0 0 I 818.00 RENOVATE WHITE HANGAR 8,991 0 0 0 819.00 FUEL FARM 43,984 0 0 0 820.00 04 GRANT EXPENDITURES 13,000 3,000 0 3,000 II 820.02 07 GRANT EXPENDITURES 465 0 0 0 518,87 821.00 OBSTRUCTION STUDY 0 369,000 0 2 ***.** 1989 GRANT 0 0 0 x 35,000 I TOTAL CAPITAL S 1,005,381 S 684,855 $_ 51,303_ $ 722,315 saris ===a=sass=== I I I I I I I I I I I 420 PUBLIC WORKS DEPARTMENT AIRPORT DIVISION CAPITAL EXPENDITURES PROGRAM EXPLANATION OF ACCOUNTS , 555-393-5-315.00 CONTRACT SERVICES Beacon & Sign Project (Federal IIReimb. - 95%) $ 98, 618 Grass Runway - Still Awaiting Air Spacing from FAA for IConstruction Approval (State Reimb. 50%) 4 , 000 $102, 618 11 555-393-5-801.00 FIXED ASSETS Renovation of Heating/Air Conditioning in Terminal $ 27, 225 555-393-5-804.00 BUILDING COST ' Floor Covering Replacement - Tile & Carpet $ 31, 000 I Guttering 4 , 600 $ 35, 600 555-393-7-820.00 GRANT 04 (PART 150) Grant Project - Final Part to be Made Upon FAA Acceptance (FAA review ongoing) $ 3 , 000 555-393-7-821.00 OBSTRUCTION STUDY Obstruction Study & Removal $518, 872 II 555-393-5-***.** 1989 GRANT MATCH Funds to Match Possible 1989 State and Federal Grants $ 35, 000 ' 421 I IICITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT I PUBLIC WORKS MAINTENANCE DIVISION ADMINISTRATION PROGRAM I MAL: To ensure the health, safety and welfare of the citizens of Fayetteville by coordinating and administrating in the most cost effective manner the maintenance of the I City' s facilities including streets, drainage, right-of- ways, parks, water distribution and sewer collection systems and other public areas. IIOBJECTIVE: Improve the quality and quantity of the work performed by the maintenance divisions by I establishing performance standards and operational procedures. II 1987 1988 1989 N/A 20% 100% complete I (percentage of operational procedures) STRATEGY(S) : 1. Utilize the standards, techniques, and activity work plan developed for the department under the maintenance management I system and implement the work order system. 2. Monitor all work programs to up-date and improve the performance standards. I3. Establish priority needs for maintenance, replacement or rehabilitation of the various types of infrastructure by II completing system inventories and present condition evaluations. OBJECTIVE: Administer and manage all budgeted projects to I ensure they are completed and constructed to the approved specifications and within the division' s budget. I1987 1988 1989 II22 32 unknown 9/1/88 (number of budgeted maintenance projects) I I 422 II STRATEGY(S).: I 1. Schedule all projects on a yearly time table and coordinate maintenance projects with infrastructure rehabilitation IIprojects. 2 . Monitor contract milestones so maintenance work can be scheduled to correspond at the proper time with contractII work. 3 . Enter all projects on the maintenance project management IIprogram and produce a monthly status report. 4. Prepare bid specifications for contract work or purchases IIrequiring bidding. COAL: Provide efficient and effective customer service in all II maintenance divisions. OBJECTIVE: To respond to all citizen complaints, claims, I problems, service requests, and questions in a prompt and courteous manner. I 1987 1988 1989 II1560 1440 9/1/88 100% (number of requests per year) I STRATEGY: 1. Provide written guidelines for office personnel responding to II phone requests and inquiries from the public. 2 . Ensure that field personnel having contact with citizens11 requesting service are courteous, friendly and informed on all policies and procedures. 3 . Ensure all Priority I Service Requests are completed within II 24 hours according to service requests standards. 4. Provide field procedure and work standard handbook for all II Public Works Supervisors. 5. Investigate and recommend settlement on all claims filed in II conjunction with Public Works activities and jurisdiction. OBJECTIVE: Monitor all water and sewer service connection IIorders to ensure the most economical method of providing customer service. II 423 1 1 1987 1988 1989 1 403 402 9/1/88 250 (est. ) (water service connections) 1 1987 1988 98 1 236 233 9/1/88 250 (eat. ) (sewer service connections) STRATEGY(S) : 1. Field-check problem areas to limit the number of taps issued in areas that do not have service available. 2. Follow operating procedures on all tap orders. r3. Schedule taps in chronological order by zone to eliminate customer conflicts. 1 4. Assure compliance with all necessary State and County permits. 1 1 1 1 1 i 1 1 1 424 I FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT I DIVISION 400 PUBLIC MAINTENANCE DIVISION ACTIVITY 5 ADMINISTRATION PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED I PERSONNEL 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 75,964 $ 96,525 S 94,723 S 105,657 I 103.00 OVERTIME 480 450 900 560 105.00 SOCIAL SECURITY TAXES 5,947 7,944 7,472 8,302 106.00 COST ALLOCATION 19,836 37,457 37,457 0 I 107.00 INSURANCE - LIFE 251 330 330 343 108.00 INSURANCE - HEALTH 3,838 4,584 4,584 4,583 109.00 PENSION CONTRIBUTION 6,277 5,000 4,410 6,339 111.00 WORKERS COMP INSURANCE 1,625 4,934 4,934 6,311 TOTAL PERSONNEL 114,218 157,224 154,810 132,095 MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES AND PRINTING 1,982 4,235 4,235 4,235 210.00 MINOR EQUIPMENT 330 385 385 400 TOTAL MATERIALS AND SUPPLIES 2,312 4,620 4,620 4,635 I CONTRACTUAL SERVICES 301.00 PUBLIC NOTIFICATION 42 100 100 100 302.00 UNIFORMS & PERS. EQUIPMENT 220 495 495 525 111 303.00 PUBLICATIONS & DUES 473 637 250 620 304.00 TRAVEL AND TRAINING 956 1,790 1,500 3,140 I 308.00 RENT 6,375 6,375 6,375 6,375 310.01 TELEPHONE EXPENSE 117 3,100 350 1,100 311.00 INSURANCE-VEHICLES & BUILD 22 0 0 0 I 311.01 SELF INSURANCE 500 1,000 1,000 1,000 331.00 MOTOR POOL 0 4,094 3,000 4,080 900.00 MISCELLANEOUS EXPENSE 146 300 150 300 TOTAL CONTRACTUAL SERVICES 8,851 17,891 13,220 17,240 I MAINTENANCE I 401.00 OFFICE MACHINE MAINTENANCE 90 200 200 200 402.00 RADIO MAINTENANCE 0 0 0 120 403.00 VEHICLE & MACHINE MAINT 1,244 1,100 900 1,100 TOTAL MAINTENANCE 1,334 1,300 1,100 1,420 TOTAL PUBLIC MAINTENANCE ADMINISTRATION S 126,715 $ 181,035 S 173,750 S 155,390 I =2========22 i=i= ===si= ====I=== === I 425 I II IPUBLIC WORKS DEPARTMENT PUBLIC MAINTENANCE DIVISION ADMINISTRATION PROGRAM IIPERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 Maintenance Superintendent 1 $ 39,821 IAssistant Maintenance Superintendent 1 32, 166 Engineering Technician I 1 18, 699 Secretary 1 14.971 II 4 $105. 657 IIOvertime $ 560 IIEXPLANATION OF ACCOUNTS II 540-400-5-200.00 OFFICE SUPPLIES & PRINTING IICopies 1st Floor $ 650 Copies 2nd Floor 350 Copies 3rd Floor 600 II Printing 1,250 Supplies 285 Misc. Supplies 50 I Notebooks/Binders 150 Develope Pictures/Film 500 Computer Disk 150 I Computer Paper 250 $ 4.235 II 540-400-5-210.00 MINOR EQUIPMENT Miscellaneous $ 150 II Camera Date Back 100 Storage Cabinet 150 $ 400 II540-400-5-302.00 UNIFORMS & PERSONAL EQUIPMENT I Safety Boots $ 255 Coveralls 165 Rainsuits 105 II $ 525 II 426 540-400-5-303.00 PUBLICATIONS & DUES ' American Public Works Assoc. $ 125 Ark Water & Waste Water Mgmt. 70 Operator Lincease 40 NWAW & PCA 50 Miscellaneous 130 I American Concrete Institute 105 A. I. A. 100 $ 620 540-400-5-304.00 TRAVEL & TRAINING APWA Seminars $ 1, 000 Sewer Rehab Workshop 400 Pavement Management 540 II University of Arkansas 1.200 $ 3 . 140 11 I 1 I I 1 I I I 1 427 ' CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT ' STREET DIVISION ADMINISTRATION PROGRAM GOAD: To administer an efficient and effective street maintenance program, by providing safe and adequate streets and drainage ways for the citizens' everyday ' use. OBJECTIVE: Improve the operational efficiency of the division ' by implementing the maintenance management systems for all maintenance activities. ' 1987 1988 1989, N/A 20% 100% (percentage of standards complete) STRATEGY(S1: ' 1. Complete all facilities inventories, activity descriptions, and work units. 2. Implement the new maintenance management system. ' 3 . Monitor the management system and improve the performance standards. OBJECTIVE: Reduce workers compensation claims and increase safety practices on all jobs and activities. 1987 1988 1989 12 12 14 (safety meetings and special ' programs on safety) STRATEGY(S) : 1. Provide monthly safety meetings using the Departmental Safety Handbook. 2 . Start all performance standards with safety procedures. 3. Provide two (2) special safety programs on occupational hazards. 4. Stress operator knowledge and safety on all equipment. I ' 428 OBJECTIVE: Supervise and manage all maintenance projects and activities to ensure proper and timely construction and completion within the 1988 approved budgeted funds. , STRATEGY(S) : 1. Schedule all projects in a yearly, monthly, and weekly format , to correspond with other infrastructure projects. 2. Coordinate contract projects and inspect for the City of Fayetteville all street maintenance contract work. 3 . Instruct all Public Works supervisors to implement cost accounting procedures on each project on a daily basis. 4. Maximize the use of alternate activities scheduling during periods of adverse weather conditions. OBJECTIVE: To reduce the response time to citizen' s requests. 1987 1988 1989 9 7 5 (days taken to respond to Priority II requests) STRATEGY(S) : 1. Establish a computer generated scheduling and request program. 2 . Inform citizens of what can be done and when it will be accomplished. 3. Apply all operational procedures and policies to the service requests. ' 4. Establish the priority rating of each request using a field service representative or other qualified division personnel. I 429 I IPUBLIC WORKS DEPARTMENT FUND 210 - STREET STREET DIVISION DIVISION 410 STREET MAINTENANCE ADMINISTRATION PROGRAM IACTIVITY 5 ACTUAL BUDGETED REVISED BUDGETED 1987 1988 1988 1989 IPERSONNEL I 100.00 SALARIES AND WAGES 103.00 OVERTIME $ 26,943 f 28,378 S 28,378 $ 47,442 0 0 0 350 105.00 SOCIAL SECURITY TAXES 2,080 2,230 2,230 3,679 106.00 COST ALLOCATION 2,978 10,843 10,843 5,194 I 107.00 INSURANCE - LIFE 93 103 93 171 108.00 INSURANCE-HEALTH 755 833 748 1,979 109.00 PENSION CONTRIBUTION 1,089 1,141 1,127 1,191 I 110.00 UNEMPLOYMENT INSURANCE 0 51 738 2,713 0 111.00 WORKERS COMP INSURANCE 9 1,585 1,436 2,055 ITOTAL PERSONNEL 34,457 45,851 47,568 62,061 MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 229 1,440 1,440 1,440 217.00 SAFETY DEVICE 258 2,500 2,500 2,500 ITOTAL MATERIALS AND SUPPLIES 487 3,940 3,940 3,940 CONTRACTUAL SERVICES I 301.00 PUBLIC NOTIFICATION 22 500 500 500 302.00 UNIFORMS AND PERSONAL EQUIP 65 11,130 11,130 12,425 303.00 PUBLICATIONS AND DUES 74 100 100 100 I 304.00 TRAVEL AND TRAINING 158 1,000 500 1,000 306.00 DATA PROCESSING 1,800 0 0 0 307.00 AUDIT EXPENSE 1,432 1,900 1,155 1,900 I 310.00 UTILITIES 129,288 149,862 133,000 154,358 310.01 TELEPHONE EXPENSE 3,305 3,675 3,675 3,800 311.00 INSURANCE-VEHICLES & BUILD 696 500 216 225 311.01 INSURANCE-SELF 526 1,000 1,000 1,500 314.00 PROFESSIONAL SERVICES 4,806 21,381 21,381 79,284 331.00 MOTOR POOL CHARGES 0 4,000 4,000 5,100 900.00 MISCELLANEOUS EXPENSE 51 500 500 500 ITOTAL CONTRACTUAL SERVICES 142,223 195,548 177,157 260,692 II II I 430 I PUBLIC WORKS DEPARTMENT I FUND 210 - STREET STREET DIVISION DIVISION 410 STREET MAINTENANCE ADMINISTRATION PROGRAM ACTIVITY 5 , ACTUAL BUDGETED REVISED BUDGETED 1987 1988 1988 1989 MAINTENANCE I 400.00 BUILDINGS AND GROUNDS MAINT 1,501 3,000 3,000 3,000 401.00 OFFICE MACHINE MAINTENANCE 0 100 100 100 I 402.00 RADIO MAINTENANCE 4,125 2,852 2,852 2,830 403.00 VEHICLES & EQUIPMENT MAINT 1,483 1,050 1,050 1,200 TOTAL MAINTENANCE 7,109 7,002 7,002 7,130 I CAPITAL 801.00 FIXED ASSETS 0 15,565 15,158 0 TOTAL CAPITAL 0 15,565 15,158 0 1 TOTAL STREET MAINTENANCE ADMINISTRATION $ 184,276 S 267,906 $ 250,825 S 333,823 sass usss:um= ass==mass=o= 1 I I I I II II I 431 I I 11 PUBLIC WORKS DEPARTMENT STREET DIVISION IISTREET MAINTENANCE ADMINISTRATION PROGRAM IPERSONNEL SCHEDULE Number of 1989 Budgeted I Employees 1989 Street Superintendent 1 $ 31,266 I Engineering Tech 1 2 16, 176 $ 47,442 11 1 EXPLANATION OF ACCOUNTS II210-410-5-200. 00 OFFICE SUPPLIES & PRINTING Copies $ 300 11 Printing & Work Orders 300 Computer Supplies 590 Miscellaneous 250 $ 1.440 II 210-410-5-217.00 SAFETY DEVICES IITraffic Cones $ 575 Barricades "A" Frame 770 I Flagging 25 Barricade Lumber & Paint 200 Warning Signs 700 Flags/Vests 85 II Batteries 145 $ 2,500 . I210-410-5-302 . 00 UNIFORM & PERSONAL EQUIPMENT Steel Toe Safety Boots $ 1,870 I Insulated Coveralls 819 Overshoes 420 Rainsuit 756 II Hard Hat/Liner 315 Uniform Jackets 693 Uniform Rental 7,552 I $ 12 .425 I 432 I 210-410-5-304.00 TRAVEL & TRAINING Selected Seminars 1 Safety Training $ 1, 000 210-410-5-310.00 UTILITIES Arkansas Western Gas $ 3,590 II Ozarks Electric 24,900 Swepco 125,489 City of Fayetteville 379 ' $154,358 210-410-5-314.00 PROFESSIONAL SERVICES I Planning Management Fees $ 79,284 I I 433 ' I ICITY OF FAYE7TEVILLE PUBLIC WORKS DEPARTMENT II STREET DIVISION RIGHT-OF-WAY MAINTENANCE PROGRAM II GOAL: To maintain all public street right-of-ways in an aesthetically pleasing and safe condition at all times. IIOBJECTIVE: To reduce the number of complaints and sight distance obstructions due to unsightly grass, weeds, or tree limbs. I1987 1988 1989 ' 37 25 15 (est. ) (complaints received) ISTRATEGY(S) : I 1. Hand trim around signs and power poles. 2. Hand trim and prune grass and trees at intersections. I 3 . Spray herbicides to control growth in areas not accessible with tractor/mower. 4. Remove dead trees as needed. OBJECTIVE: To reduce overgrown weeds and tall grass on street right-of-ways. I1987 1988 1989 II 5 8 10 (est. ) (number of times routes mowed) ISTRATEGY(SZ: 1. Mow established routes. I2 . Hand trim around signs and power poles. I3 . Hand trim and prune obstructions at intersections. 4. Spray herbicides to control growth in areas not accessible I with tractor/mower. 5. Remove dead trees as needed. I I 434 I PUBLIC WORKS DEPARTMENT FUND 210 - STREET STREET DIVISION DIVISION 411 MAINTENANCE OF RIGHT OF WAY PROGRAM ACTIVITY 5 ACTUAL BUDGETED REVISED BUDGETED PERSONNEL 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 100,786 $ 110,106 $ 110,106 $ 97,498 1 103.00 OVERTIME 153 683 683 824 106.00 COST ALLOCATION 8,823 8,823 8,823 16,198 110.00 UNEMPLOYMENT INSURANCE 951 1,320 1,320 0 111.00 WORKERS' COMP INSURANCE 0 8,076 7,363 7,001 TOTAL PERSONNEL 110,713 129,008 128,295 121,521 I MATERIALS AND SUPPLIES 204.00 CHEMICALS 2,137 5,000 5,000 5,000 I 210.00 MINOR EQUIPMENT 1,399 1,590 1,590 1,590 216.00 CONSTRUCTION MATERIALS 83 100 100 0 TOTAL MATERIALS AND SUPPLIES 3,619 6,690 6,690 6,590 1 CONTRACTUAL SERVICES I 302.00 UNIFORMS AND PERSONAL EQUIPMENT 2,485 0 0 0 315.00 CONTRACT SERVICES 0 525 0 0 II330.00 EQUIPMENT CHARGES 41,389 65,000 65,000 59,317 TOTAL CONTRACTUAL SERVICES 43,874 65,525 65,000 59,317 MAINTENANCE I 403.00 VEHICLES & EQUIPMENT MAINTENANCE 0 10,000 0 0 407.00 MAINT OF SMALL EQUIP 305 900 900 900II TOTAL MAINTENANCE 305 10,900 900 900 TOTAL PUBLIC WORKS $ 158,511 $ 212,123 $ 200,885 $ 188,328 a======== == _ = I II I II 435 II 1 1 PUBLIC WORKS DEPARTMENT STREET DIVISION MAINTENANCE OF RIGHT OF WAY PROGRAM II 1 PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 IPublic Works Supervisor .85 $ 20,215 Maint. Worker III .25 5,069 1 Maint. Worker II 1.60 29,494 Maint. Worker I 1.20 18,358 Part time summer 6,888 I Benefits 15, 170 Bonus 2 .304 3 .90 S 97.498 I 1 EXPLANATION OF ACCOUNTS 1 210-411-5-204.00 CHEMICALS Weed Control S 5.000 1 210-411-5-210.00 MINOR EQUIPMENT IPruners $ 40 Weedeaters 800 I Weedeater Blades 400 Chain Saw 350 S 1.590 I I I I I I 436 CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT STREET DIVISION STREET MAINTENANCE PROGRAM MAL: To maintain the public streets of Fayetteville in the best possible condition, free from defects and safety hazards. OBJECTIVE: To maintain the gravel streets in a manner to reduce the number of pot holes and wash outs. 1987 m8 1989 r 120 160 160 (est. ) (miles of gravel streets bladed each year) STRATEGY(S) : 1. Blade the 40 miles (approx. ) of gravel streets four (4) times per year. ' 2. Schedule gravel road maintenance by zones and in conjunction with other maintenance activities. 3 . Develop a dust control procedure for high use gravel streets and implement this technique on streets that have a high average daily traffic count; proposed technique: chip and seal. OBJECTIVE: To up-grade the condition of the paved streets in Fayetteville. 1987 ;988 1989 3 .9 3.5 3 .8 (miles of streets resurfaced) STRATEGY(S) : 1. Utilize contract services for large overlays. ' 2. Utilize City forces for small overlays and spot repairs. 3 . Utilize new techniques and materials to reduce construction costs and increase street life. OBJECTIVE: To reduce the defects in Fayetteville streets. ' 437 ' 1987 1988 1989 ' 40 103 100% (number of street cuts repaired) STRATEGY(S) : 1. Identify and classify road surface defects. 2. Determine the cause of pavement failure and schedule proper maintenance technique. 3. Schedule permanent repairs based on a priority need determined by location, hazard probability, and maintenance zone. ' OBJECTIVE: To improve the appearance of Fayetteville' s streets. ' 1987 1988 1989 285 380 600 (lane miles of streets swept per month) STRATEGY(S) : 1. Sweep the 600 lane miles once per month. 2 . Schedule crews to remove heavy accumulations of gravel, etc. , as necessary. ' 3. Run sweeper on two (2) 8-hour shifts. OBJECTIVE: To reduce the complaints due to pot holes. ' 1987 1988, 1989 41 30 23 ' (requests for patching) ' STRATEGY(S) : 1. Identify and classify problem by the service request Priority ' I, II, or III procedure. 2 . Schedule Priority I hazards for immediate repair and emergency call-out if necessary. 3. Schedule a two-man crew to perform routine pot hole patching on a bi-weekly basis. 438 I FUNS 210 - STREET PUBLIC WORKS DEPARTMENT I DIVISION 412 STREET DIVISION ACTIVITY 5 STREET MAINTENANCE PROGRAM ACTUAL BUDGETED REVISED BUDGETED I PERSONNEL 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 236,026 S 201,817 S 201,817 $ 278,821 103.00 OVERTIME 7,118 9,350 9,350 9,458 106.00 COST ALLOCATION 25,255 0 0 47,984 111.00 WORKERS' COMP INSURANCE 0 14,318 13,053 21,046 I TOTAL PERSONNEL 268,399 225,485 224,220 357,309 MATERIALS AND SUPPLIES I 204.00 CHEMICALS 0 8,600 8,600 8,600 210.00 MINOR EQUIPMENT 721 1,365 1,365 1,565 I 215.00 HOT MIX, ASPHALT, AND GRAVEL 242,754 139,709 139,709 60,000 216.00 CONSTRUCTION MATERIALS 46,604 52,500 52,500 9,835 TOTAL MATERIALS AND SUPPLIES 290,079 202,174 202,174 80,000 I CONTRACTUAL SERVICES 302.00 UNIFORMS AND PERSONAL EQUIPMENT 2,798 0 0 0 315.00 CONTRACT SERVICES 1,900 338,589 338,589 25,500 330.00 EQUIPMENT CHARGES 230,718 111,800 111,800 360,391 I 900.00 MISCELLANEOUS EXPENSE 0 0 0 0 TOTAL CONTRACTUAL SERVICES 235,416 450,389 450,389 385,891 I MAINTENANCE 403.00 VEHICLES & EQUIPMENT MAINTENANCE 0 17,200 0 0 I TOTAL MAINTENANCE 0 17,200 0 0 CAPITAL I 801.00 FIXED ASSETS 0 0 0 5,000 I 810.00 EASEMENTS 0 5,000 5,000 0 TOTAL CAPITAL 0 5,000 5,000 5,000 I GRAND TOTAL PUBLIC WORKS S 793,894 $ 900,248 S 881,783 S 828,200 sea=xmsssas= I I 439 II II PUBLIC WORKS DEPARTMENT STREET DIVISION IISTREET MAINTENANCE PROGRAM I PERSONNEL SCHEDULE Number of 1989 Budgeted Employees I1989 Public Works Supervisor 1.55 $ 36,863 Maint. Worker III 4.50 91,207 I Maint. Worker II 2.50 43,787 Maint. Worker I 3.40 48,490 Part time summer 1,722 I Emergency Call Back Bonus 1.00 1,820 6,609 Fringe Benefits 48.323 12.95 $278.821 II s IEXPLANATION OF ACCOUNTS I210-412-5-204.00 CHEMICALS I Rock Salt $ 8.600 210-412-5-210.00 MINOR EOUIPMENT IStreet Brooms $ 100 Chain Saws 350 I Saw Repair Parts 100 3 Gal. Sprayers 105 Pitch Forks 60 Shovels 300 I Misc. Hand Tools 250 Water Jugs 200 Pick & Matix 100 I $ 1,565 I210-412-5-215.00 HOT MIX. ASPHALT. & GRAVEL Materials Required for Projects $ 60.000 I II 440 I 210-412-5-216.00 CONSTRUCTION MATERIALS I Materials Required I for Projects $ 9.835 I 21-412-5-801.00 FIXED ASSETS 204 Directional Traffic I Counters $ 5.000 I I I I I I I I I I I I 441 ' CITY OF FAYE'TTEVILLE PUBLIC WORKS DEPARTMENT ' STREET DIVISION DRAINAGE MAINTENANCE PROGRAM ' GOAL: To ensure drainage systems on public right-of-ways and improved drainage systems accepted by the City are free of uncontrolled growth and blockages. OBJECTIVE: To reduce the number of requests for ditch ' cleaning. 1987 1988 1989 ' 79 65 40 (est. ) STRATEGY(S) : ' 1. Conduct a system inventory to identify needed repairs. 2 . Utilize herbicides on newly accepted Wedington Drainage Project to control unwanted plant growth. 3. Schedule ditch cleaning activities by zone and present condition evaluation. 4. Continue to inventory drainage system conditions and needs. ' OBJECTIVE: To reduce the number of flooding incidents due to plugged or blocked drainage structures. ' 1987 1988 1989 50 104 104 (est. ) ' (drainage structures checked for blockages) ' STRATEGY(S) : 1. Check all 104 drainage structures for blockages a minimum of one time a year. ' 2. Inspect and clean, if needed, all major drainage structures prior to seasonal rains. 3. Respond to all Priority I drainage requests immediately during periods of inclement weather conditions. 4. Inspect and report problem areas to property inspection if trash, debris and other objects cause continued and chronic drainage problems. i ' 442 I PUBLIC WORKS DEPARTMENT I FUND 210 - STREET STREET DIVISION DIVISION 413 DRAINAGE MAINTENANCE PROGRAM ACTIVITY 5 I ACTUAL BUDGETED REVISED BUDGETED PERSONNEL 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 76,535 S 141,000 S 141,000 $ 92,723 I 103.00 OVERTIME 207 1,100 1,100 1,114 106.00 COST ALLOCATION 13,144 13,144 13,144 15,405 111.00 WORKERS' COMP INSURANCE 0 10,135 9,240 6,656 I TOTAL PERSONNEL 89,886 165,379 164,484 115,898 MATERIALS AND SUPPLIES I 210.00 MINOR EQUIPMENT 419 445 445 445 I 215.00 HOT MIX, ASPHALT, AND GRAVEL 814 6,863 6,863 2,000 216.00 CONSTRUCTION MATERIALS 18,783 23,564 23,564 13,950 TOTAL MATERIALS AND SUPPLIES 20,016 30,872 30,872 16,395 I CONTRACTUAL SERVICES 302.00 UNIFORMS AND PERSONAL EQUIPMENT 2,470 0 0 0 I 315.00 CONTRACT SERVICES 0 50,412 50,412 10,250 330.00 EQUIPMENT CHARGES 46,227 83,200 83,200 85,074 TOTAL CONTRACTUAL SERVICES 48,697 133,612 133,612 95,324 I MAINTENANCE I 403.00 VEHICLES & EQUIPMENT MAINTENANCE 0 12,800 0 0 TOTAL MAINTENANCE 0 12,800 0 0 I CAPITAL 810.00 EASEMENTS 0 5,000 5,000 0 TOTAL CAPITAL 0 5,000 5,000 0 I GRAND TOTAL PUBLIC WORKS $ 158,599 $ 347,663 S 333,968 $ 227,617 === === 22= ====z= ===== ======= I I I 443 I IPUBLIC WORKS DEPARTMENT STREET DIVISION DRAINAGE MAINTENANCE PROGRAM II PERSONNEL SCHEDULE INumber of 1989 Budgeted Employees 1989 I Public Works Supervisor .60 $ 14,270 Maint. Worker III 1.25 25,353 Maint. Worker II .90 15,933 I Maint. Worker I Bonus 1.40 20,211 2,171 Fringe_Benefits 14,785 II 4.15 $ 92,723 IIEXPLANATION OF ACCOUNTS I210-413-5-210.00 MINOR EOUIPMENT Shovels $ 100 Pitch Forks 70 I Pick & Matrix 75 Misc. Hand Tools 200 $ 445 II 210-413-5-215.00 HOT MIX. ASPHALT. & GRAVEL IMaterials Required for Projects $ 2,000 I210-413-5-216.00 CONSTRUCTION MATERIALS I Materials Required for Project $ 13.950 II210-413-5-315.00 CONTRACT SERVICES II Projects and Emergency Repairs $ 10,250 I210-413-5-330.00 EQUIPMENT CHARGES Charges for Drainage Maint. Vehicles $ 85,074 444 CITY OF FAYEITEVILLE ' PUBLIC WORKS DEPARTMENT WATER TRANSMISSION & DISTRIBUTION DIVISION WATER MAINS MAINTENANCE PROGRAM ' GOAL: To minimize customer service interruptions and water loss through effective leak detection and timely repair. OBJECTIVE: To repair all leaks in an efficient and effective11 manner. 1987 1988 89 ' 374 400 350 (est. ) (leaks repaired) ' STRATEGY(S) : 1. To prioritize leaks based on: ' a) severity of the leak b) size of the line 2. Prioritize repairs based on: a) large leaks (make immediate repair) ; pull personnel from other jobs or call back personnel if after hours. b) medium leaks (schedule for same day) ; repair as personnel become available; call back personnel if after work hours. c) small leaks (schedule for repair within five , working days Large lines (6" diameter to 36" diameter) will receive priority over small lines (3/4" diameter to 4" diameter) . OBJECTIVE: To identify problem areas and forward to the Maintenance and Engineering Office for replacement evaluation. 1987 1988 1989, ' 0 100 125-150 (miles surveyed) ' STRATEGY(S): 1. To record all water leaks by location using the maintenance management system and leak location map. 445 ' 2. Record the cause of leak (corrosion/stress/damage by contractor, etc. ) . 3. Tabulate data yearly and forward to City Engineer for replacement evaluations. 4. Continue by contract a leak detection and water loss survey. 1 446 I FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT I DIVISION 431 TRANSMISSION & DISTRIBUTION DIVISION ACTIVITY 5 WATER MAINS MAINTENANCE PROGRAM ACTUAL REVISED REVISED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 98,298 S 107,628 S 88,000 S 91,765 I 103.00 OVERTIME 17,794 17,514 14,000 18,525 106.00 COST ALLOCATION 18,600 39,443 39,443 33,668 a. TOTAL PERSONNEL SALARIES 134,692 164,585 141,443 143,958 MATERIALS AND SUPPLIES 1 216.00 CONSTRUCTION MATERIALS 36,090 44,000 40,000 37,000 TOTAL MATERIALS AND SUPPLIES 36,090 44,000 40,000 37,000 I CONTRACTUAL SERVICES 308.03 RENT OF EQUIPMENT 0 1,000 500 1,000 I 311.01 INSURANCE-SELF 9,754 10,000 12,000 8,000 315.00 CONTRACT SERVICES 114 5,000 2,500 2,500 I 330.00 EQUIPMENT CHARGES 45,281 30,790 24,771 44,774 TOTAL CONTRACTUAL SERVICES 55,149 46,790 39,771 56,274 I TOTAL OPERATIONS AND MAINTENANCE BEFORE DEPRECIATION 225,931 255,375 221,214 237,232 DEPRECIATION 800.00 DEPRECIATION EXPENSE 298,500 307,455 305,753 317,753 I TOTAL WATER MAINS MAINTENANCE $ 524,431 S 562,830 S 526,967 $ 554,985 1 I I I I I 44' I II IPUBLIC WORKS DEPARTMENT WATER TRANSMISSION & DISTRIBUTION DIVISION WATER MAINS MAINTENANCE PROGRAM II PERSONNEL SCHEDULE II Number of 1989 Budgeted I Employees 1989 PublicWorks Supervisor 1.20 $ 27,788 Maint. Worker II 1.25 23, 018 II Maint. Worker I 1.70 22,189 Call Back Pay 1,825 Bonus 2,706 I Fringe Benefits 14,239 4.15 $ 91,765 Overtime $ 18,525 II EXPLANATION OF ACCOUNTS I 540-431-5-216.00 CONSTRUCTION MATERIALS IITo cover expenses for pipe, pipe fitting, gravel, asphalt, concrete and other supplies I necessary to repair water mains $ 37, 000 I540-431-5-308.03 RENT OF EQUIPMENT I Rental of specialized equipment $ 1,000 II540-431-5-311.01 INSURANCE-SELF To cover damage claims I due to water mains breaks $ 8,000 I540-431-5-315.00 CONTRACT SERVICES To pay for contract service such as concrete repairs, Imachine work $ 2.500 II I 448 CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT WATER TRANSMISSION AND DISTRIBUTION DIVISION FIRS HYDRANT AND VALVE MAINTENANCE PROGRAM GOAL: To ensure operability and flow design are met for all water valves and fire hydrants. OBJECTIVE: (Valves) Static and dynamic analysis of each valve. Locate and attempt to operate every valve, once a year, within the City of Fayetteville' s transmission lines. Non-operative valves will be system analyzed and only necessary valves will be scheduled for replacement. 1987 1988, 1989 76 21 17 (est. ) (valve repair) STRATEGY(S) : 1. Locate "lost" valves. 2. Permanently mark valves to be identified and shown on the computer mapping system. 3 . Schedule and log valve maintenance. ' 4. Schedule valve repair and valve box raising. OBJECTIVE: (Hydrants) Impedances matching of interacting ' devices and calculation of mechanical potential drops at fluid branches and end systems. Check, once a year, the operation, volume, and the flow rate of each fire hydrant belonging to the City of Fayetteville. Low volume and low flow rates hydrants will be analyzed and scheduled for hydrant ' and/or line replacement 1987 1988 1989 107 62 44 (est. ) (hydrant repairs) ' STRATEGY(S) : 1. Permanently mark hydrants to be identified and shown on the computer mapping system. 449 ' 2. Schedule and log hydrant maintenance. 3. Schedule hydrant replacement and water main replacement. 4. Schedule hydrant repairs as identified by the Fire Department during operational checks. OBJECTIVE: (Hydrants) To provide the necessary maintenance to ensure operability of all hydrants. 1987 1988 1989 N/A 107 100 (eat. ) (hydrant repairs) ' STRATEGY(S1: 1. Schedule repairs to correct problems identified by Eire Department hydrant inspections. 2 . Educate City departments in fire hydrant use to eliminate problems as a result of improper operation. I 450 I FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT I DIVISION 432 TRANSMISSION & DISTRIBUTION DIVISION ACTIVITY 5 FIRE HYDRANTS AND VALVES PROGRAM ACTUAL BUDGETED REVISED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 25,352 $ 19,184 $ 18,000 $ 52,008 I 103.00 OVERTIME 601 838 838 1,506 106.00 COST ALLOCATION 7,971 7,178 7,178 16,374 TOTAL PERSONNEL SALARIES 33,924 27,200 26,016 69,888 I MATERIALS AND SUPPLIES ' 216.00 CONSTRUCTION MATERIALS 11,721 20,900 14,959 20,041 TOTAL MATERIALS AND SUPPLIES 11,721 20,900 14,959 20,041 I CONTRACTUAL SERVICES 330.00 EQUIPMENT CHARGES 8,769 6,284 7,258 14,366 I TOTAL CONTRACTUAL SERVICES 8,769 6,284 7,258 14,366 TOTAL OPERATIONS AND MAINTENANCE BEFORE DEPRECIATION 54,414 54,384 48,233 104,295 DEPRECIATION 800.00 DEPRECIATION EXPENSE 5,568 5,735 5,568 5,568 I TOTAL FIRE HYDRANTS AND VALVES $ 59,982 $ 60,119 $ 53,801 $ 109,863 aasasaasaasa eaasaaaaaaa= 1 I I I I 451 I i PUBLIC WORKS DEPARTMENT TRANSMISSION & DISTRIBUTION DIVISION FIRE HYDRANTS & VALVES PROGRAM ' PERSONNEL SCHEDULE Number of 1989 Budgeted ' Employees 1989 Pump Chief .57 $ 15,525 Public Works Supervisor .25 5,790 ' Maint. Worker II .87 15,999 Maint. Worker I .37 4,874 Bonus 1,754 Fringe Benefits 8.066 2.06 $ 52, 008 11 Overtime $ 1.506 EXPLANATION OF ACCOUNTS ' 540-432-5-216.00 CONSTRUCTION MATERIAL L Rollforward Reflective Paint $ 3,041 Funds to cover material expenses for fire hydrant and valve maintenance 16.374 $ 20, 041 1 1 452 CITY OF FAYETTEVILLE ' PUBLIC WORKS DEPARTMENT WATER TRANSMISSION AND DISTRIBUTION DIVISION TANK MAINTENANCE PROGRAM ' GOAL: To ensure the integrity of all water storage tanks. OBJECTIVE: To maintain the interior and exterior coating and/or paint system of all water storage tanks. 1987 1988 1989 0 1 1 (proposed) (contract tank painting for year - six tanks X one inspection per year) STRATEGY(S) : 1. Inspect tanks yearly for coating and/or paint failures. 2. Repair minor failures. ' 3 . Contract major coating repair or overall painting. OBJECTIVE: To ensure the proper water levels and proper ' operation of warning lights. 1987 1988 1989 I 24 24 24 (inspections - six tanks X 4 1 inspections per year) STRATEGY(S) : , 1. Visually check tank levels against automatic recording equipment on a quarterly basis. ' 2. To visually check warning lights for proper operation quarterly. ' 3. Budget and complete altitude valve maintenance. 1 453 11 I IFUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT DIVISION 433 TRANSMISSION & DISTRIBUTION DIVISION ACTIVITY 5 TANK MAINTENANCE PROGRAM I ACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I100.00 SALARIES AND WAGES $ 1,038 S 3,293 $ 2,000 S 3,399 106.00 COST ALLOCATION 556 1,250 1,250 1,070 ITOTAL PERSONNEL SALARIES 1,594 4,543 3,250 4,469 MATERIALS AND SUPPLIES I 216.00 CONSTRUCTION MATERIALS 101 3,600 600 3,600 ITOTAL MATERIALS AND SUPPLIES 101 3,600 600 3,600 CONTRACTUAL SERVICES I315.00 CONTRACT SERVICES 0 175,500 105,500 175,000 330.00 EQUIPMENT CHARGES 535 871 617 1,734 ITOTAL CONTRACTUAL SERVICES 535 176,371 106,117 176,734 TOTAL TANK MAINTENANCE $ 2,230 S 184,514 S 109,967 $ 184,803 Issassssssss= I I I I I I I I 454 1 PUBLIC WORKS DEPARTMENT TRANSMISSION & DISTRIBUTION DIVISION TANK MAINTENANCE PROGRAM 1 PERSONNEL SCHEDULE Number of 1989 Budgeted 1 Employees 1989 Pump Chief .06 $ 1,634 Maint. Worker II .06 1, 102 1 Bonus 135 Fringe Benefits 528 . 12 $ 3 . 399 1 EXPLANATION OF ACCOUNTS 1 540-433-5-216.00 CONSTRUCTION MATERIALS 1 Construction Materials $ 2,000 Altitude Valve 1, 600 1 $ 3 , 600 540-433-5-315.00 CONTRACT SERVICES 1 Rollforward Markham St. Tank Painting $ 75,000 1 Exterior Painting of the Methodist Assembly Water Storage Tank. 100, 000 II $175, 000 1 1 1 i 1 1 455 11 ' CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT WATER TRANSMISSION AND DISTRIBUTION PUMPING EQUIPMENT MAINTENANCE PROGRAM ' GOAL: To maintain high quality water service to Fayetteville and the surrounding dependent communities. OBJECTIVE: To eliminate pump down time. 1987 1988 12021 3 0 1 (limit pump failures to one per year) STRATEGY(S) : 1. Collect and record all data on the pump installation and pumping equipment. ' 2. Observe the pumping installation and monitor pumps daily. Monitoring may be a combination of electrical consumption, water levels, pump pressures on both suction and discharge side, bearing temperature, visual fuse inspections, as well as voltage and amperage readings. 3. Perform routine maintenance as needed on lubrication, packing, seals, shaft bearings, and couplings. 4. Repair and/or replace the duty pump as conditions indicate putting the auxiliary pumps in operation. 5. Investigate remote electrical monitoring in conjunction with sewer pumping telemetry. I I I 456 II FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT I DIVISION 434 TRANSMISSION & DISTRIBUTION DIVISION ACTIVITY 5 PUMPING EQUIPMENT MAINTENANCE PROGRAM ACTUAL BUDGETED REVISED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 11,523 $ 19,264 S 9,000 $ 19,902 I 103.00 OVERTIME 60 510 510 1,015 106.00 COST ALLOCATION 3,800 7,210 7,210 6,266 TOTAL PERSONNEL SALARIES 15,383 26,984 16,720 27,183 MATERIALS AND SUPPLIES I 216.00 CONSTRUCTION MATERIALS 2,809 5,350 3,000 8,350 TOTAL MATERIALS AND SUPPLIES 2,809 5,350 3,000 8,350 I CONTRACTUAL SERVICES 315.00 CONTRACT SERVICES 1,177 1,500 1,500 1,500 330.00 EQUIPMENT CHARGES 1,328 5,806 1,779 7,537 TOTAL CONTRACTUAL SERVICES 2,505 7,306 3,279 9,037 I TOTAL PUMPING EQUIPMENT MAINTENANCE S 20,697 S 39,640 S 22,999 $ 44,570 I I I I I 1 I 1 457 I PUBLIC WORKS DEPARTMENT TRANSMISSION & DISTRIBUTION DIVISION PUMPING EQUIPMENT MAINTENANCE PROGRAM PERSONNEL SCHEDULE INumber of 1989 Budgeted Employees 1989 ' Pump Chief .35 $ 9,533 Maint. Worker II .35 6,428 Bonus 788 11 Fringe Benefits 3 , 153, .70 $ 19,902 ' Overtime $ 1. 015 EXPLANATION OF ACCOUNTS ' 540-434-5-216.00 CONSTRUCTION MATERIALS For Repair Parts such as Seals, Impellers, Packing $ 8,350 1 540-434-5-315. 00 CONTRACT SERVICES To Contract Services such as Machine Work $ 1,500 540-434-5-330.00 EQUIPMENT CHARGES ' To Cover Equipment Charges $ 7. 537 I r 458 CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT WATER TRANSMISSION AND DISTRIBUTION DIVISION METER MAINTENANCE MAL: To provide reliable water service through timely repair of damaged equipment. OBJECTIVE: To replace damaged components in a manner which ' will minimize service interruptions to customers. 1987 1988 1989 , 363 347 350 (est. ) (meter service repairs) STRATEGY(S) : 1. Coordinate with the Meter Division to prioritize needed , repairs. 2 . Replace broken yokes, and shut-offs which create a "water I off" condition within eight hours. 3 . To schedule meter box replacement on an "as needed" basis. I I 11 459 I I FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT DIVISION 435 TRANSMISSION AND DISTRIBUTION DIVISION ACIVITY 5 METER MAINTENANCE PROGRAM IACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I100.00 SALARIES AND WAGES S 26,714 $ 28,881 S 28,881 S 29,630 103.00 OVERTIME 1,360 1,671 1,671 1,996 106.00 COST ALLOCATION 6,488 10,798 10,798 9,329 IITOTAL PERSONNEL SALARIES 34,562 41,350 41,350 40,955 IMATERIALS AND SUPPLIES 216.00 CONSTRUCTION MATERIALS 7,479 6,000 9,000 10,000 ITOTAL MATERIALS AND SUPPLIES 7,479 6,000 9,000 10,000 CONTRACTUAL SERVICES I330.00 EQUIPMENT CHARGES 9,079 11,612 5,558 16,885 IITOTAL CONTRACTUAL SERVICES 9,079 11,612 5,558 16,885 TOTAL METER MAINTENANCE S 51,120 $ 58,962 $ 55,908 S 67,840 iurn saaasassssa I I I I I I I I I 460 PUBLIC WORKS DEPARTMENT TRANSMISSION & DISTRIBUTION DIVISION METER MAINTENANCE PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted ' Employees 1989 Public Works Supervisor .40 $ 9,262 Maint. Worker II .50 9,204 Maint. Worker I .45 5,895 Bonus 770 Fringe Benefits 4 ,499 I 1. 35 $ 29,630 Overtime $ 1,996 I EXPLANATION OF ACCOUNTS r 540-435-5-216.00 CONSTRUCTION MATERIAL I To Cover Materials Expended in the Repair of Meters-Tubing Pipe Fittings $ 10, 000 540-435-5-330.00 EQUIPMENT CHARGES To Cover Motor Pool I Charges $ 16,885 I I 1 1 461 CITY OF FAYEZTEVILLE PUBLIC WORKS DEPARTMENT ' TRANSMISSION AND DISTRIBUTION DIVISION MAINTENANCE OF DAMS PROGRAM GOAL: To ensure the structural integrity and appearance of Lake Fayetteville and Lake Sequoyah Dams. fOBJECTIVE: To monitor the internal condition of the dam. 1987 12a1 ' 4 4 4 (check monitoring points four (4) times per year) ' STRATEGY(S) : 1. Monitor and record seepage rates. 2. Evaluate records to determine flow changes. OBJECTIVE: To maintain the appearance of the dams. 1987 1988 1989, 4 4 4 • (check dam four (4) times per year) ' STRATEGY(S) : 1. Inspect and schedule mowing and clean-up with appropriate support division. i 462 I FUND 540 - WATER & SEWER 0&M PUBLIC WORKS DEPARTMENT II DIVISION 437 TRANSMISSION AND DISTRIBUTION DIVISION MAINTENANCE OF DAMS PROGRAM I ACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 II 100.00 SALARIES AND WAGES S 722 S 1,098 $ 500 S 1,133 106.00 COST ALLOCATION 124 417 417 357 TOTAL PERSONNEL SALARIES 846 1,515 917 1,490 MATERIALS AND SUPPLIES I 216.00 CONSTRUCTION MATERIALS 0 100 0 100 TOTAL MATERIALS AND SUPPLIES 0 100 0 100 I CONTRACTUAL SERVICES I 330.00 EQUIPMENT CHARGES 127 1,625 617 1,516 TOTAL CONTRACTUAL SERVICES 127 1,625 617 1,516 I TOTAL OPERATIONS AND MAINTENANCE BEFORE DEPRECIATION 973 3,240 1,534 3,106 I DEPRECIATION 800.00 DEPRECIATION 20,051 12,444 26,259 26,260 I TOTAL MAINTENANCE OF DAMS S 22,970 S 22,164 S 30,861 S 29,366 s=se I I I I I I _ I 463 I PUBLIC WORKS DEPARTMENT TRANSMISSION & DISTRIBUTION DIVISION MAINTENANCE OF DAMS PROGRAM PERSONNEL SCHEDULE ' Number of 1989 Budgeted Employees 1989 Pump Chief .02 $ 545 ' Maint. Worker II .02 367 Bonus 45 Fringe Benefits 176 .04 $ 1, 133 EXPLANATION OF ACCOUNTS 540-437-5-216. 00 CONSTRUCTION MATERIAL To Cover Misc. Materials Needed to Keep Monitoring Points Operating $ 100 ' 540-437-5-330. 00 EOUIPMENT CHARGES To Cover Equipment Charges $ 1, 516 464 I FUND 540 - WATER & SEWER 0&M PUBLIC WORKS DEPARTMENT I DIVISION 438 TRANSMISSION AND DISTRIBUTION DIVISION GROWTH AREA MAINS MAINTENANCE PROGRAM I ACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I 100.00 SALARIES AND WAGES $ 3,330 $ 5,930 $ 4,000 S 6,174 103.00 OVERTIME 1,696 1,786 1.786 1,996 I 106.00 COST ALLOCATION 1,576 2,179 2,179 1,944 TOTAL PERSONNEL SALARIES 6,602 9,895 7,965 10,114 MATERIALS AND SUPPLIES 216.00 CONSTRUCTION MATERIALS 1,173 1,000 1,000 1,000 I TOTAL MATERIALS AND SUPPLIES 1,173 1,000 1,000 1,000 CONTRACTUAL SERVICES I 330.00 EQUIPMENT CHARGES 2,628 2,467 1,831 7,035 TOTAL CONTRACTUAL SERVICES 2,628 2,467 1,831 7,035 I TOTAL OPERATIONS AND MAINTENANCE I BEFORE DEPRECIATION 10,403 13,362 10,796 18,149 DEPRECIATION 800.00 DEPRECIATION EXPENSE 12,082 11,082 12,000 12,000 I TOTAL GROWTH AREA MAINS MAINTENANCE S 22,485 $ 24,444 $ 22,796 $ 30,149 I I I I I I 465 I PUBLIC WORKS DEPARTMENT TRANSMISSION & DISTRIBUTION DIVISION GROWTH AREA MAINS MAINTENANCE PROGRAM PERSONNEL SCHEDULE ' Number of 1989 Budgeted Employees 1989 Public Works Supervisor .10 $ 2,348 Maintenance Worker II .05 938 Maintenance Worker I .12 $ 1,645 ' Bonus 161 Fringe_Benefits 1,082 .27 S 6, 174 ' Overtime S 1,996 ' EXPLANATION OF ACCOUNTS ' 540-438-5-216.00 CONSTRUCTION & MATERIALS ' Miscellaneous Construction & Materials S 1,000 540-438-5-330.00 EOUIPMENT CHARGES ' Funds to Cover Equipment Charges $ 7,035 I ' 466 I FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT I DIVISION 439 TRANSMISSION & DISTRIBUTION DIVISION ACITIVITY 5 MAINTENANCE FARMINGTON & GREENLAND PROGRAM ACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 1,770 S 3,559 S 5,500 S 7,227 I 103.00 OVERTIME 326 256 2,000 1,506 106.00 COST ALLOCATION 772 1,314 1,314 1,170 TOTAL PERSONNEL SALARIES 2,868 5,129 8,814 9,903 1 MATERIALS AND SUPPLIES I 216.00 CONSTRUCTION MATERIALS 412 1,400 1,400 1,400 TOTAL MATERIALS AND SUPPLIES 412 1,400 1,400 1,400 I CONTRACTUAL SERVICES 311.01 INSURANCE-SELF 0 500 500 500 I 315.00 CONTRACT SERVICES 0 500 500 500 330.00 EQUIPMENT CHARGES 1,086 1,451 2,694 7,035 I TOTAL CONTRACTUAL SERVICES 1,086 2,451 3,694 8,035 TOTAL OPERATIONS AND MAINTENANCE I BEFORE DEPRECIATION 4,366 8,980 13,908 19,338 DEPRECIATION I 800.00 DEPRECIATION 0 2,000 1,500 1,500 TOTAL MAINT. FARMINGTON AND GREENLAND $ 4,366 $ 10,980 S 15,408 S 20,838 I I I I I 467 ' PUBLIC WORKS DEPARTMENT TRANSMISSION & DISTRIBUTION DIVISION MAINTENANCE - FARMINGTON & GREENLAND PROGRAM I PERSONNEL SCHEDULE ' Number of 1989 Budgeted Employees 1989 Public Works Supervisors .10 $ 2,348 ' Maintenance Worker II .10 1,846 Maintenance Worker I .12 1, 615 Bonus 190 Fringe Benefits 1,228 .32 $ 7,227 ' Overtime $ 1,506 EXPLANATION OF ACCOUNTS ' 540-439-5-216.00 CONSTRUCTION MATERIALS Materials needed to maintain ' lines in Farmington and Greenland $ 1,400 540-439-5-311.01 SELF INSURANCE ' Funds to Cover Damage to Private Property due to Water Line Breaks S 500 540-439-5-315.00 CONTRACT SERVICES Funds to Cover Contract Services such as Concrete Repairs S 500 540-439-5-330.00 EQUIPMENT CHARGES ' Funds to Cover Equipment Charges $ 7,035 468 CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT WATER AND SEWER DIVISION SEWER MAIN MAINTENANCE PROGRAM ' GOAL: To provide compliance with all permits and administrative orders by preventing the loss of ! wastewater from the system while reducing inflow and infiltration. OBJECTIVE: To repair sewer system deficiencies in an efficient and effective manner. , 1987 1988 1989 N/A 2% 20% , (repair sewer system deficiencies) 1987 1988 1989 ' 13 20 55 (est. ) ' (no. of sewer spills and overflows) STRATEGY(S) : ' 1. Rod, 3clean, televise and evaluate 20% of the sewer collection system. I 2 . Schedule for rehabilitation and repair the results of the evaluation with a target work quantity of 50 main miles. 3 . Schedule for repair the manholes found deficient within the evaluation area (mini-system) with a target work quantity of 55 manhole repairs. , 4. Log and record both manually and electronically know system deficiencies. ' 5. Log and notify all regulatory agencies in event of sewer spills and overflows. 6. Purchase equipment. 7. Continue training in the latest rehab techniques. ' 8. Evaluate various techniques and move into the work plan.: 469 ' OBJECTIVE: To establish, develop, and implement a cost effective work program. ' 1986 1987 1988 0 0 20 I (number of main line repairs) ' STRATEGY(S) : 1. Prioritize known problem areas based on the McClelland study. 2. Divide the sewer system into "mini systems" . 3. Develop a systematic approach to pinpoint problem areas. 4. Establish procedures for repair. 5. Document all work performed in the operation and maintenance of the rehab program to meet grant requirements. ' GOAL: To maintain a continuous flow of wastewater through a series of pumping stations. ' OBJECTIVE: To limit sewer backups and spills due to pumping equipment failure. ' 1987 1988 1989, 16 7 2 (failures per year) ' STRATEGY(S) : 1. Collect and record all data on the pump installation and pumping equipment. 2. Contract with O.M. I . to observe the pumping installation and monitor pumps on a 24-hour basis. Monitoring may be a combination of electrical consumption, water levels, pump pressures on both suction and discharge side bearing temperature, visual fuse inspections, as well as voltage and ' amperage readings. 3 . Assist O.M. I . in routine maintenance as needed on lubrication, packing, seals, shaft bearings and couplings. 4. Assist O.M. I . in the repair and/or replace the duty pump as conditions indicate putting the auxiliary pumps in operation. ' 470 I 5. Install electronic telemetry in all sewer lift stations with I the monitors located at the Pollution Control Plant. 1 I I I I I I I • I I I I I 471 I I IFUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT DIVISION 441 SEWER MAINTENANCE & COLLECTION DIVISION IACTIVITY 5 SEWER MAIN MAINTENANCE PROGRAM ACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I100.00 SALARIES AND WAGES $ 68,909 S 121,072 S 80,000 S 127,652 103.00 OVERTIME 14,618 14,659 13,000 19,001 I 106.00 COST ALLOCATION 127,170 11,051 11,051 44,9%57 TOTAL PERSONNEL SALARIES 210,697 146,782 104,051 191,620 I MATERIALS AND SUPPLIES 204.00 CHEMICALS 6,111 8,945 8,000 64,200 I 216.00 CONSTRUCTION MATERIALS 4,964 18,500 10,000 20,000 TOTAL MATERIALS AND SUPPLIES 11,075 27,445 18,000 84,200 ICONTRACTUAL SERVICES 308.03 RENT OF EQUIPMENT 0 1,000 250 1,000 1 311.01 INSURANCE-SELF 8,420 25,000 25,000 29,715 315.00 CONTRACT SERVICES 0 1,500 1,500 10,000 330.00 EQUIPMENT CHARGES 36,197 47,355 17,895 85,214 ITOTAL CONTRACTUAL SERVICES 44,617 74,855 44,645 125,929 TOTAL OPERATIONS AND MAINTENANCE BEFORE DEPRECIATION 266,389 249,082 166,696 401,749 DEPRECIATION ' 800.00 DEPRECIATION EXPENSE 304,457 292,917 311,222 330,290 I TOTAL SEWER MAIN MAINTENANCE S 570,846 $ 541,999 S 477,918 $ 732,039 :::.:==::=== m:: :__ I I I I I I A72 PUBLIC WORKS DEPARTMENT , SEWER MAINTENANCE & COLLECTION DIVISION SEWER MAINS MAINTENANCE PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 II Public Works Supervisor 2.10 $ 49,249 Engineering Tech. I .50 8,459 Maintenance Worker II 1.10 16,470 Maintenance Worker I 2 .45 31,763 Call Back Pay 1,825 I Bonus 1,962 Fringe Benefits 17.924 6. 15 $127,652 Overtime $ 19.001 EXPLANATION OF ACCOUNTS 540-441-5-204.00 CHEMICALS Odor Control Chemicals $ 44,200 II Chemicals for Vents Installed in the Outflow Line near the Plant 20,000 $ 64,200 540-441-5-216.00 CONSTRUCTION MATERIALS Pipe, Fitting, Gravel, ' and Concrete $ 20,000 540-441-5-308.03 RENT OF EOUIPMENT Rental of specialized Equipment Needed to Complete Repairs $ 1.000 ' 473 I 540-441-5-311.01 SELF INSURANCE ' Funds to Cover Damage to Private Property due to Sewer Back-Ups S 29.715 540-441-5-315.00 CONTRACT SERVICES Concrete Work, etc. S 10.000 ' 540-441-5-330.00 EQUIPMENT CHARGES Equipment Charges include Repair, Maintenance, Gas, ' Oil, & Replacement Cost. S 85.214 I I 474 CITY OF FAYETTEVILLE ' PUBLIC WORKS DEPARTMENT SEWER MAINTENANCE AND COLLECTION DEPARTMENT SEWER PUMPING EQUIPMENT PROGRAM GOAL: To maintain a continuous flow of wastewater through a series of pumping stations. OBJECTIVE: To limit sewer backups and spills due to pumping I equipment failure. ,287 1988 1989 ' 16 7 2 (failures per year) STRATEGY(S) : 1. Collect and record all data on the pump installation and pumping equipment. 2 . Contract with O.M. I . to observe the pumping installation and monitor pumps on a 24 hour basis. Monitoring may be a combination of electrical consumption, water levels, pump pressures on both suction and discharge side bearing temperature, visual fuse inspections, as well as voltage and amperage readings. 3 . Assist O.M. I . in routine maintenance as needed on lubrication, packing, seals, shaft bearings, and couplings. 4. Assist O.M. I . in the repair and/or replace the duty pump as i conditions indicate putting the auxiliary pumps in operation. 5. Install electronic telemetry in all sewer lift stations with ' the monitors located at the Pollution Control Plant. I 475 I IFUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT DIVISION 442 SEWER MAINTENANCE & COLLECTION DIVISION IACTIVITY 5 PUMPING EQUIPMENT MAINTENANCE PROGRAM ACTUAL BUDGETED REVISED BUDGETED PUMPING EQUIPMENT 1987 1988 1988 1989 IPERSONNEL SALARIES I 100.00 SALARIES AND WAGES $ 27,959 $ 31,349 $ 28,000 $ 0 103.00 OVERTIME 1,221 510 810 0 106.00 COST ALLOCATION 6,705 11,728 11,728 0 ITOTAL PERSONNEL SALARIES 35,885 43,587 40,538 0 MATERIALS AND SUPPLIES I216.00 CONSTRUCTION MATERIALS 12,519 20,590 5,000 0 ITOTAL MATERIALS AND SUPPLIES 12,519 20,590 5,000 0 CONTRACTUAL SERVICES I 315.00 CONTRACT SERVICES 517 4,000 1,000 0 330.00 EQUIPMENT CHARGES 5,114 10,160 7,362 0 ITOTAL CONTRACTUAL SERVICES 5,631 14,160 8,362 0 TOTAL OPERATIONS AND MAINTENANCE IBEFORE DEPRECIATION 54,035 78,337 53,900 0 DEPRECIATION 800.00 DEPRECIATION EXPENSE 8,496 8,496 1,572 0 TOTAL PUMPING EQUIPMENT MAINTENANCE $ 62,531 $ 86,833 $ 55,472 $ 0 I I I I 1 I 476 II PUBLIC WORKS DEPARTMENT I SEWER MAINTENANCE & COLLECTION DIVISION PUMPING EQUIPMENT MAINTENANCE PROGRAM II This function is now being performed by OMI and is included in their contract. I II II II II II II II II II II I/ II II 477 I I IFUND 540- WATER & SEWER PUBLIC WORKS DEPARTMENT DIVISION 444 SEWER MAINTENANCE & COLLECTION DIVISION ACTIVITY 5 MAINTENANCE FARMINGTON & GREENLAND PROGRAM IACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 1 100.00 SALARIES AND WAGES $ 690 $ 1,175 $ 1,675 f 3,717 103.00 OVERTIME 319 223 223 491 I106.00 COST ALLOCATION 463 0 0 1,170 TOTAL PERSONNEL SALARIES 1,472 1,398 1,898 5,378 IMATERIALS AND SUPPLIES 216.00 CONSTRUCTION MATERIALS 98 2,000 1,500 2,000 ITOTAL MATERIALS AND SUPPLIES 98 2,000 1,500 2,000 CONTRACTUAL SERVICES I 315.00 CONTRACT SERVICES 0 500 500 500 330.00 EQUIPMENT CHARGES 274 988 988 2,815 ITOTAL CONTRACTUAL SERVICES 274 1,488 1,488 3,315 I TOTAL MAINT - FARMINGTON & GREENLAND f 1,844 $ssssass:sass 4,886 $ 4,886 f 10,693 ============ I I I I I I 478 I PUBLIC WORKS DEPARTMENT SEWER MAINTENANCE & COLLECTION DIVISION MAINTENANCE - FARMINGTON & GREENLAND PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 , Public Works Supervisor .07 $ 1,586 11 Maintenance Worker II .07 1,281 Maintenance Worker I .02 250 Bonus 68 IIFringe Benefits 532 . 16 $ 3 .717 EXPLANATION OF ACCOUNTS 540 444 5 216.00 CONSTRUCTION MATERIA L Material needed to maintain I sewer mains and manholes $ 2 .000 540-444-5-315.00 CONTRACT SERVICES 11 Concrete work and machine IIwork S 500 I I 479 I ' CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT WATER AND SEWER DIVISION ADMINISTRATION AND INVENTORY PROGRAM ' CAL: (Water) To ensure the adequate delivery of potable water of approved quality at the established pressures, and in the quantities and at the rates of flow that the customer desires. OBJECTIVE: To operate the water and sewer system 24 hours per I day, 365 days per year in an effective and professional manner. ' 1987 1988 1989 3,390 3,475 3,579 ' (millions of gallons of water per year) STRATEGY(S) : 1. Implement the new maintenance management system. 2. To utilize the maintenance management system for cost accounting, work orders and scheduling. 3. Prioritize and schedule jobs in the most effective manner. 4. Continue the water leak detection program and implement an aggressive sewer rehabilitation program. ' 5. Treat every customer complaint as an aid to assuring water quality standards are met. 6. Sample the water distribution system once a month at 52 different locations for bacteria and chlorine residual. OBJECTIVE: To promote the safety and health of every employee; to provide the safest possible working conditions, and to provide a safe environment for the public that uses our services. STRATEGY(S) : 1. Study all working areas to detect and eliminate or control physical/environmental hazards which contribute to accidents. ' 2. Review all operating methods and practices. r 1 480 I 3. Continue to develop new and improved safety procedures to address special hazards encountered in the Water and Sewer Division. 4. Educate, instruct, train and discipline to minimize human , factors which contribute to accidents. 5. Thoroughly investigate every accident for cause analysis. , GOAL: (Inventory) To maintain an adequate inventory of needed materials and supplies to properly repair and maintain water distribution and sewer collection facilities. OBJECTIVE: To stock the proper quantities and types of items to best supply work requirements with minimum dollar investment. STRATEGY(S) : 1. Standardize inventory items where possible. 2 . Monitor usage to allow projections of proper stock levels. 3 . Continually research and evaluate new products. 4. Use competitive bidding and yearly contracts where semi- precious metals (copper and brass) are not involved; copper and brass should be on a bid quote system due to market fluctuations. ' 5. Implement the computer inventory and purchase system. GOAL: To ensure the health and welfare of the community' s families, businesses and institutions by maintaining the components of the wastewater system to assure ' uninterrupted wastewater collection and transportation to the wastewater treatment plant. I OBJECTIVE: Operate the water and sewer system 24 hours per day, 365 days per year in an effective and professional manner. 1987 1988 1989 3,005 3, 102 3, 195 1 (millions of gallons of wastewater per year) r 481 I ' STRATEGY(S) : 1. Implement the new maintenance management system. 2. To utilize the maintenance management system for cost accounting, work orders and scheduling. 3. Prioritize and schedule jobs in most effective manner. 4. Implement an aggressive sewer rehabilitation program. 5. Treat every customer complaint as an aid to assuring quality standards are met. . 11 OBJECTIVE: To promote the safety and health of every employee, to provide the safest possible working conditions and to provide a safe environment for the public that uses our services. STRATEGY(S) : 1. Study all working areas to detect and eliminate or control physical/environmental hazards which contribute to accidents. 2. Review all operating methods and practices. 3 . Continue to develop new and improved safety procedures to address special hazards encountered in the Water and Sewer Division. 4. Educate, instruct, train and discipline to minimize human factors which contribute to accidents. ' 5. Thoroughly investigate every accident for cause analysis. 1 1 I ' 482 I FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT DIVISION 471 WATER & SEWER DIVISION ACTIVITY 5 WATER & SEWER ADMINISTRATION ACTUAL BUDGETED REVISED BUDGETED I 1987 1988 1988 1989 PERSONNEL SALARIES I 100.00 SALARIES AND WAGES S 97,066 S 86,056 S 86,056 S 129,207 103.00 OVERTIME 212 500 1,500 850 105.00 SOCIAL SECURITY TAXES 0 6,700 4,000 9,837 106.00 COST ALLOCATION 20,824 20,868 20,868 27,255 107.00 LIFE INSURANCE 24 313 313 354 I 108.00 INSURANCE-HEALTH 0 3,830 3,830 4,687 109.00 PENSION CONTRIBUTION 0 4,900 4,900 6,408 110.00 UNEMPLOYMENT INSURANCE 2,647 1,014 1,650 0 111.00 WORKERS COMP INSURANCE 0 0 43,720 50,713 TOTAL PERSONNEL SALARIES 120,773 124,181 166,837 229,311 I MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES AND PRINTING 1,010 950 950 1,200 I 203.00 CLEANING SUPPLIES 789 1,100 1,100 800 210.00 MINOR EQUIPMENT 9,731 12,337 12,337 14,765 217.00 SAFETY DEVICES 1,403 2,000 2,000 3,550 1 TOTAL MATERIALS AND SUPPLIES 12,933 16,387 16,387 20,315 I CONTRACTUAL SERVICE 302.00 UNIFORMS & PERSONAL EQUIPMENT 8,629 13,791 13,791 15,110 I 304.00 TRAVEL AND TRAINING 1,607 4,820 4,500 3,250 309.00 LEASE EXPENSE 0 500 0 500 310.00 UTILITIES 165,644 213,000 150,000 183,000 ' 310.01 TELEPHONE EXPENSE 2,965 3,650 3,650 3,750 311.00 INSURANCE-VEHICLES & BUILDING 9,913 1,463 1,463 4,753 311.01 SELF-INSURANCE 0 1,000 0 1,000 I 314.00 PROFESSIONAL SERVICES 0 3,335 3,335 500 320.00 T-BILL HANDLING FEES 1,440 1,000 1,000 1,000 321.00 WATER IN LIEU OF TAXES 77,095 89,100 89,217 100,665 I 321.01 SEWER IN LIEU OF TAXES 91,578 118,530 126,292 127,800 330.00 EQUIPMENT CHARGES 0 1,100 1,400 1,304 331.00 MOTOR POOL CHARGES 0 11,500 11,500 12,886 346.00 INVENTORY ADJUSTMENTS (2,014) 150 150 150 370.00 PLANNING MANAGEMENT FEES 0 583,083 583,083 380,562 372.00 SALES TAX ON INVENTORY ITEMS 0 2,500 2,500 2,500 900.00 MISCELLANEOUS EXPENSE 106 1,500 1,500 500 TOTAL CONTRACTUAL SERVICE 356,963 1,050,022 993,381 839,230 I 483 I II I FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT DIVISION 471 WATER & SEWER DIVISION ACTIVITY 5 WATER & SEWER ADMINISTRATION IACTUAL BUDGETED REVISED BUDGETED 1987 1988 1988 1989 1 MAINTENANCE I 400.00 BUILDINGS AND GROUNDS MAINT. 1,084 5,934 4,000 4,200 401.00 OFFICE MACHINE MAINTENANCE 38 100 100 150 402.00 RADIO MAINTENANCE 5,517 4,300 4,300 4,400 II 403.00 VEHICLE MAINTENANCE 7,560 3,600 3,000 3,496 407.00 MAINTENANCE OF SMALL EQUIPMENT 954 1,250 1,250 1,250 II TOTAL MAINTENANCE 15,153 15,184 12,650 13,496 TOTAL W&S ADMIN. & INVENTORY BEFORE IDEPRECIATION 505,822 1,205,774 1,189,255 1,102,352 DEPRECIATION II800.00 DEPRECIATION EXPENSE 61,075 53,036 28,496 35,000 II TOTAL W&S ADMIN. AND INVENTORY $ 566,897 $ 1,258,810 $ 1,217,751 $ 1,137,352 sass..ssas:s I I I I I I I I I 484 1 PUBLIC WORKS DEPARTMENT PUBLIC MAINTENANCE DIVISION WATER & SEWER ADMINISTRATION PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted I Employees 1989 Utilities Superintendent 1.00 $ 29,787 I Assist. Utilities Superintendent 1.00 27,438 Field Service Supervisor 1.00 24,943 Warehouse Manager 1.00 18,766 I Engineering Tech 1 1.50 24,635 Bonus - 3. 638 5.50 $129.207 Overtime_ S 850 1 I EXPLANATION OF ACCOUNTS 540-471-5-210.00 MINOR EQUIPMENT Tapping Machine Bits $ 4,000 II Service Truck Supplies 1,800 Shovels & Tools 1,350 Service Plugs 250 Ratchet Rods & Bits 500 Water Coolers 250 Harness and Ropes 1,590 II File Cabinets 600 Microwave Oven 475 T.V. Inspection Accessories 3, 000 ' Miscellaneous 950 $ 14,765 540-471-5-217.00 SAFETY DEVICES Traffic Cones & Warning Signs $ 2,000 II Barricades 750 Miscellaneous 800 ' $ 3,550 I 485 II II540-471-5-302.00 UNIFORMS & PERSONAL EQUIPMENT II Steel Toe Boots $ 2,125 Insulated Coveralls 1,375 Hard Hat/Liner 275 Jackets & Caps 825 II Overshoes & Rainsuits 2,050 Uniform Rentals 7,460 Miscellaneous 1.000 11 -- - $ 15. 110 I540-471-5-304.00 TRAVEL & TRAINING N.W.A. Dist. Meeting $ 450 I Ark. Water Works Annual Conference/School 3 @ 500.00 1,500 I License Renewal 70 Eye Protection 410 Electrical Safety 410 I Trench Safety 410 $ 3.250 I540-471-5-311.00 INSURANCE - VEHICLE & BUILDINGS I Dwelling Frame House 2105 Pump Station $ 79 Filter Plant 50 N. Summit 267 Chemical Bldg. 104 N. Summit 267 Pump House I 210 W. 24th 76 Transmitter Bldg 121 E. Skyline 65 1 Office Bldg S. Cato Springs 362 Supply Bldgs N. Cato Springs 404 I Frame House Wyman RD (PCP) 183 Office Building/Lab I Old (PCP) 1,492 Office Building/Lab New (PCP) 907 I New Equipment Storage (PCP) 468 Two Hay Barns I (PCP) 183 $ 4.753 I 486 540-471-5-400.00 BUILDING & GROUNDS MAINTENANCE 1 Plumbing, Electric Heat & AC Maintenance $ 2,600 I Yard Gate Repair 500 Miscellaneous Expense 1. 100 S 4.200 i i I I 487 1 I IICITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT I SANITATION DIVISION OPERATIONS & ADMINISTRATION PROGRAM 1 GOAL: Provide citizens with complete disposal system. I OBJECTIVE: Provide specialized disposal services to the public, such as after hours and weekend dumping, and semi-hazardous waste disposal. I1987 1988 1989 0 12 12 II (100%) (100%) IISTRATEGY(S) : 1. Advertise in paper what hours and dates area will be open. I 2. Develop a handout which provides information concerning location of dumping area. I 3 . Monitor dumping area and ensure that all drop-offs are placed in the proper location. I 4. Develop a systematic method of disposing of semi-hazardous waste by breaking into categories the content and degree of risk, and the recommended disposal method. Gam: Ensure the most cost effective procedures are in use. IOBJECTIVE: Perform yearly route review and regular equipment review. I1987 1988 1989 2 2 2 I (100%) (100%) (100%) I2 2 2 1 (100%) (100%) (100%) (trucks placed per week) I 488 1 1987 1988 1989 ' 90 90 90 (100%) (100%) (100%) (Spring and Fall Clean-up -- loads hauled) ' STRATEGY(SZ: 1. Work with Chamber of Commerce concerning dates and what areas ' will be picked up. 2 . Educate citizens of the sanitation ordinances through public service announcements and other information sources. 3 . Get as much enthusiasm as possible started with civic groups and different community organizations by making written literature available and through other media sources. 4. Encourage citizens to take advantage of Spring and Fall ' Clean-up and Fill-a-Trucks. 5. Conduct a semi-annual route audit that takes into consideration the number of stops versus the number of houses, changes in terrain, percentage by the curb and by the house, and the amount of foliage (bagged leaves) in an area. 6. Maintain a running list of cul-de-sacs and dead end streets to fine tune any route adjustments. 7. Make it mandatory that all drivers utilize maintenance check lists provided with each vehicle on a daily basis. 8. Institute a mandatory policy that all trucks be washed twice ' a week in the fall and winter and three times a week in the Spring and Summer. OBJECTIVE: Reduce accident down-time by 7%. 1987 1988 1989 7 20 10 (number of personal accidents) ' 50% +30% 50% (percent cut) 1 489 ' I STRATEGY(S) : 1. Monitor injury rates and determine major causes of injuries. 2. Ensure that the usage of protective clothing such as cut- resistant gloves and steel-toed boots is understood by all employees to be mandatory. 3 . Include discussions and presentations of causes of injuries and their avoidance as a part of monthly crew safety meeting. 4. Identify potential modifications of equipment and processes which could reduce accidents and injuries. I I i I I I I I I I I I 490 I FUND 550 - SANITATION PUBLIC WORKS DEPARTMENT I DIVISION 500 SANITATION DIVISION ACTIVITY 5 OPERATIONS & ADMINISTRATION ACTUAL BUDGETED REVISED BUDGETED I SANITATION SERVICE OPERATIONS 1987 1988 1988 1989 PERSONNEL SALARIES I 100.00 SALARIES AND WAGES $ 59,325 S 66,578 $ 62,014 $ 70,804 I 103.00 OVERTIME 0 384 384 478 105.00 SOCIAL SECURITY TAXES 4,416 5,702 4,666 5,898 106.00 COST ALLOCATION 11,450 25,101 25,101 21,043 107.00 LIFE INSURANCE 209 268 100 281 I 108.00 HEALTH INSURANCE 2,206 2,812 1,450 3,125 109.00 PENSION CONTRIBUTION 7,068 3,635 4,005 3,653 110.00 UNEMPLOYMENT INSURANCE 3,234 2,490 8,063 10,340 I 111.00 WORKERS COMP INSURANCE 42,337 31,424 24,381 44,068 TOTAL PERSONNEL SALARIES 130,245 138,394 130,164 159,690 I MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 1,160 2,863 2,200 3,325 I 203.00 CLEANING SUPPLIES 1,655 2,761 2,700 3,184 210.00 MINOR EQUIPMENT 272 0 0 0 TOTAL MATERIALS AND SUPPLIES 3,088 5,624 4,900 6,509 I CONTRACTUAL SERVICES 302.00 UNIFORMS AND PERSONAL EQUIPMENT 688 688 671 762 I 303.00 PUBLICATIONS AND DUES 197 640 610 425 304.00 TRAVEL AND TRAINING 362 1,000 9,100 3,000 I 305.00 POSTAGE 10,500 12,075 12,075 13,283 306.00 DATA PROCESSING 26,000 0 0 0 307.00 AUDIT EXPENSE 2,539 4,725 4,400 2,500 I 310.00 UTILITIES 3,553 5,100 5,290 5,600 310.01 TELEPHONE EXPENSE 1,270 1,680 1,234 1,800 311.00 INSURANCE-VEHICLES & BUILDING 2,364 3,190 3,190 200 311.01 INSURANCE-SELF 1,185 5,000 4,500 5,000 I 314.00 PROFESSIONAL SERVICES 0 5,610 5,610 14,871 319.00 BAD DEBT EXPENSE 0 1,600 1,250 1,800 320.00 T-BILL HANDLING 150 1,000 975 1,100 I 321.02 SANITATION IN LIEU OF TAXES 50,275 51,783 46,000 53,000 331.00 MOTOR POOL CHARGES 0 17,550 17,550 7,126 333.00 COLLECTION EXPENSE 0 800 700 1,000 I 900.00 MISCELLANEOUS EXPENSE 219 4,406 4,400 500 TOTAL CONTRACTUAL SERVICE 99,302 116,847 117,555 111,967 I 491 I IFUND 550 - SANITATION PUBLIC WORKS DEPARTMENT DIVISION 500 SANITATION DIVISION IACTIVITY 5 OPERATIONS & ADMINISTRATION ACTUAL BUDGETED REVISED BUDGETED SANITATION SERVICE OPERATIONS 1987 1988 1988 1989 IMAINTENANCE 400.00 BUILDING & GROUNDS MAINTENANCE 43 1,600 1,400 1,875 401.00 OFFICE MACHINE MAINTENANCE 90 150 125 225 402.00 RADIO MAINTENANCE 758 465 425 500 I 403.00 VEHICLE & MACHINE MAINT 1,626 1,059 1,088 1,100 407.00 NAINT OF SMALL EQUIPMENT 0 800 800 800 TOTAL MAINTENANCE 2,518 4,074 3,838 4,500 I TOTAL SANITATION OPERATIONS & I MAINTENANCE BEFORE DEPRECIATION (SCHEDULE B) 235,152 264,939 256,457 282,666 ' DEPRECIATION I800.00 DEPRECIATION EXPENSE 5,639 7,000 13,260 13,260 TOTAL DEPRECIATION EXPENSE 5,639 7,000 13,260 13,260 TOTAL OPERATIONS & ADMINISTRATION $ 240,791 S 271,939 S 269,717 S 295,926 ii=iiEiUNUMS =ZSI I I I I I I I 492 PUBLIC WORKS DEPARTMENT SANITATION DIVISION OPERATIONS & ADMINISTRATION PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 IISolid Waste Mgmt. Administrator 1.00 $ 33,406 Assistant Superintendent 1.00 27,437 Clerk/Typist .50 7, 066 ' Bonus__ 2.895 2.50 $ 70.804 Overtime $ 478 II EXPLANATION OF ACCOUNTS 550-500-5-200.00 OFFICE SUPPLIES & PRINTING Ribbons $ 276 I Calc. Tapes 105 Telephone Message Books 161 Envelopes & Letterhead 203 II Xerox copies 2,250 Miscellaneous 330 $ 3 . 325 550-500-5-203.00 CLEANING SUPPLIES , Restroom Cleaners & Supplies $ 863 Floor Cleaner 1, 124 ' Razorback Uniform Mats 915 Buffing Pads 44 Mops & Brooms 238 $ 3. 184 550-500-5-302 .00 UNIFORMS & PERSONAL EOUIPMENT Rain Gear $ 132 , Boots 170 Coveralls 144 Overshoes and Caps 69 493 ' Gloves 247 762 ' 550-500-5-303.00 PUBLICATION & DUES Public Works Association $ 95 ' City Directory 105 Civil Defense 75 Miscellaneous 150 S 425 ' 550-500-5-304.00 TRAVEL & TRAINING For different management, supervisor seminars S 3 .000 550-500-5-314. 00 PROFESSIONAL SERVICES Shots-Typhoid, Diphtheria, Tetanus, Hepatitis, for 34 people $ 14.871 550-500-5-400.00 BLDG & GROUNDS MAINT. ' Heater Repair Cords $ 550 Fence Repair 600 ' Paint 125 Roof Repair 600 S 1,875 1 I 49 CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT SANITATION DIVISION COMMERCIAL PICKUP PROGRAM GOAL: Provide commercial area with complete disposal system. OBJECTIVE: Implement yearly study of new container designs. 1987 1988 1989 22 22 22 , (reflects containers placed) STRATEGY(S) : ' 1. To ensure that an appropriate number of containers are kept on hand at all times. 2 . To determine the most sanitary container available by conducting a survey of vendors. ' 3 . To develop a brochure to help educate the commercial establishment on how containers are beneficial both to them and the City, as well as proper usage and placement of container. OBJECTIVE: Implement tire and other separable material disposal program. 1987 1988 1989 18 24 24 (number of loads) ' 75% 100% 100% (reflects percentage that should be hauled) ' STRATEGY(S) : 1. Advertise in the paper the location and times available so that the public will be fully informed. 2 . Have truck available at same location once a month. 3 . Have an appropriate type of container available for the disposal of hazardous materials. 11 495 II IFUND 550 - SANITATION PUBLIC WORKS DEPARTMENT DIVISION 501 SANITATION DIVISION ACTIVITY 5 COMMERCIAL PICKUP PROGRAM I ACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I100.00 SALARIES AND WAGES $ 71,413 $ 77,959 $ 62,000 $ 80,891 103.00 OVERTIME 3,981 12,728 8,500 9,621 I 105.00 SOCIAL SECURITY TAXES 5,381 6,582 5,000 6,798 106.00 COST ALLOCATION 12,723 17,081 17,081 22,418 107.00 LIFE INSURANCE 260 248 110 264 108.00 HEALTH INSURANCE 4,132 8,323 1,900 3,960 I109.00 PENSION CONTRIBUTION 2,997 3,920 3,362 4,094 TOTAL PERSONNEL SALARIES 100,887 126,841 97,953 128,046 ICONTRACTUAL SERVICES I 302.00 UNIFORMS AND PERSONAL EQUIPMENT 2,239 4,741 22 4,700 5,280 331.00 MOTOR POOL CHARGES 0 0,528 130,000 115,561 900.00 MISCELLANEOUS EXPENSE 0 0 0 0 ITOTAL CONTRACTUAL SERVICE 2,239 225,269 134,700 120,841 MAINTENANCE I402.00 RADIO MAINTENANCE 1,303 890 800 0 403.00 VEHICLE AND MACHINE MAINTENANCE 64,115 10,171 11,334 15,961 I TOTAL MAINTENANCE 65,418 11,061 12,134 15,961 • I TOTAL SANITATION OPERATIONS & MAINTENANCE BEFORE DEPRECIATION (SCHEDULE B) 168,544 363,171 244,787 264,848 IDEPRECIATION 800.00 DEPRECIATION EXPENSE 26,738 0 0 0 ITOTAL SANITATION SERVICE OPERATIONS $ 195,282 $ 363,171 $ 244,787 $ 264,848 II _=====a===== ____======I= I I II I 496 1 PUBLIC WORKS DEPARTMENT SANITATION DIVISION COMMERCIAL PICK UP PROGRAM PERSONNEL SCHEDULE 1 Number of 1989 Budgeted ' Employees 1989 Tender Truck Operator 2.50 $ 51,265 Lead Person .50 9,836 II Truck Driver .50 9,383 Laborer .50 7, 116 Bonus 3 ,291 II $ 80,891 Overtime $ 9. 621 EXPLANATION OF ACCOUNTS 550-501-5-302.00 UNIFORMS & PERSONAL EOUIPMENT ' Uniforms $ 1,888 I Boots 680 Raincoats 352 Coveralls 384 Gloves 988 I Jackets, Overshoes and Caps 988 $ 5,280 1 1 1 1 1 1 497 ' CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT SANITATION DIVISION RESIDENTIAL PICKUP PROGRAM ' GOAL: To provide the citizens of Fayetteville a timely and efficient residential collection service. ' OBJECTIVE: To reduce the average monthly missed garbage complaints by 6%. 1987 1988 1989 18 16 16 STRATEGY(S) : ' 1. To establish a recognition system for crews for achieving their objective of controlling missed collections. 2. To reduce absenteeism through policy and management techniques. 3. To conduct follow-up investigations by the supervisor of each missed collection complaint. 4. To hold supervisors accountable for missed collections in their routes. 1 498 FUND 550 - SANITATION PUBLIC WORKS DEPARTMENT I DIVISION 502 SANITATION DIVISION ACTIVITY 5 RESIDENTIAL PICKUP PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 268,650 $ 261,137 $ 261,137 $ 275,338 I 103.00 OVERTIME 30,839 42,630 21,000 42,211 105.00 SOCIAL SECURITY TAXES 21,420 21,426 20,769 23,848 I 106.00 COST ALLOCATION 51,083 56,056 56,056 74,173 107.00 LIFE INSURANCE 902 968 400 990 108.00 HEALTH INSURANCE 15,385 15,454 9,000 15,016 109.00 PENSION CONTRIBUTION 11,017 8,984 8,120 8,704 II111.00 WORKER COMP INSURANCE 0 0 0 0 TOTAL PERSONNEL SALARIES 399,296 406,655 376,482 440,280 II MATERIALS AND SUPPLIES 210.00 MINOR EQUIPMENT 2,022 2,435 650 2,679 I TOTAL MATERIALS AND SUPPLIES 2,022 2,435 650 2,679 CONTRACTUAL SERVICES I 302.00 UNIFORMS AND PERSONAL EQUIPMENT 7,002 13,600 13,500 15,165 I 319.00 BAD DEBT EXPENSE 2,095 0 0 0 330.00 EQUIPMENT CHARGES 1,025 14,160 12,000 0 331.00 MOTOR POOL 0 193,575 102,000 308,626 TOTAL CONTRACTUAL SERVICE 10,122 221,335 127,500 323,791 I MAINTENANCE I 402.00 RADIO MAINTENANCE 2,475 1,742 2,032 0 403.00 VEHICLE AND MACHINE MAINT 95,730 13,122 13,640 14,100 I TOTAL MAINTENANCE 98,205 14,864 15,672 14,100 TOTAL RESIDENTIAL PICKUP BEFORE DEPREC 509,645 645,289 520,304 780,850 I DEPRECIATION 800.00 DEPRECIATION EXPENSE 68,551 0 0 0 I TOTAL RESIDENTIAL PICKUP $ 578,196 $ 645,289 $ 520,304 $ 780,850 I _========s== =m===a====== =_=====_===_ _= __ I 499 1 1 1 PUBLIC WORKS DEPARTMENT SANITATION DIVISION RESIDENTIAL PICK UP PROGRAM IIPERSONNEL SCHEDULE Number of 1989 Budgeted 1 _ Employees 1989 Lead Person 7.00 $133,190 Truck Driver 7.00 111,035 I Laborer 1.40 16,797 Temporary Summer Help 7,700 Bonus__ 6. 616 I 15.40 $275.338 Overtime $ 42.211 I EXPLANATION OF ACCOUNTS 1 550-502-5-210.00 MINOR EQUIPMENT ITote Barrels (50) $ 2,041 Pitch Forks (10) 290 Shovels (12) 348 I $ 2. 679 1 550-502-5-302.00 UNIFORMS & PERSONAL EQUIPMENT Uniforms (23) $ 5,428 1 Raincoats (23) 1, 012 Coveralls (23) 1, 104 Boots (23) 1,955 Gloves (92) 2,841 I Jackets, Overshoes, and Caps 1, 196 Turnover 1, 629 $ 15. 165 1 550-502-5331.00 MOTOR POOL CHARGES 1 Leasing the equipment to provide Residential Trash Pick-up from the 1 Motor Pool $ 322 .726 I I 500 I FUND 550 - SANITATION PUBLIC WORKS DEPARTMENT I DIVISION 503 SANITATION SERVICE DIVISION ACTIVITY 5 BRUSH SERVICE PROGRAM I ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 7,214 S 6,134 $ 4,950 S 0 1 103.00 OVERTIME 48 1,030 800 0 105.00 SOCIAL SECURITY TAXES 522 454 300 0 106.00 COST ALLOCATION 951 1,163 1,163 0 107.00 LIFE INSURANCE 36 31 22 0 108.00 HEALTH INSURANCE 642 573 400 0 TOTAL PERSONNEL SALARIES 9,413 9,385 7,635 0 MATERIALS AND SUPPLIES I 210.00 MINOR EQUIPMENT 100 762 500 0 TOTAL MATERIALS AND SUPPLIES 100 762 500 0 I CONTRACTUAL SERVICES 302.00 UNIFORMS AND PERSONAL EQUIP 246 613 550 0 I 330.00 EQUIPMENT CHARGES 0 1,248 1,100 0 331.00 MOTOR POOL CHARGES 0 14,270 6,500 0 I TOTAL CONTRACTUAL SERVICE 246 16,131 8,150 0 MAINTENANCE I 402.00 RADIO MAINTENANCE 1,086 0 0 0 403.00 VEHICLE AND MACHINE MAINTENANCE 4,862 987 992 0 I TOTAL MAINTENANCE 5,948 987 992 0 TOTAL SANITATION OPERATIONS & I MAINTENANCE BEFORE DEPRECIATION (SCHEDULE B) 15,707 27,265 17,277 0 I DEPRECIATION 800.00 DEPRECIATION EXPENSE 1,913 0 0 0 I TOTAL BRUSH SERVICES $ 17,620 S 27,265 S 17,277 $ 0 z= ===mesa=ssss =====.asses= ==========s= I 501 I IPUBLIC WORKS DEPARTMENT SANITATION SERVICE DIVISION I BRUSH SERVICE PROGRAM I This program is no longer used. Brush is picked up on all regular routes. I I I I I I I I I I I I I I 502 CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT SANITATION DIVISION LANDFILL PROGRAM GOAL: To maintain a landfill contract that is the most advantageous to the City as possible. OBJECTIVE: To explore all reasonable landfill options ' available and encourage the most competitive bids from owners of local landfills. 1987 1988 1989 , N/A 1 1 (number of studies) STRATEGY(SZ: ' 1. To determine the farthest haul distance that would be feasible by conducting a survey of sanitation departments in the four state area. 2 . To determine if a transfer station is a feasible and advantageous option for the City to explore. 3 . To ensure that all bidders understand that all landfills will be required to meet all regulations implemented by the Department of Pollution Control and Ecology. 11 503 I IFUND 550 - SANITATION PUBLIC WORKS DEPARTMENT DIVISION 504 SANITATION DIVISION ACTIVITY 5 LANDFILL PROGRAM I ACTUAL BUDGETED ESTIMATED BUDGETED SANITATION SERVICE OPERATIONS 1987 1988 1988 1989 IPERSONNEL SALARIES I 100.00 SALARIES AND WAGES 103.00 OVERTIME $ 156,026 $ 193,324 S 180,000 $ 198,884 10,364 38,167 18,500 36,460 105.00 SOCIAL SECURITY TAXES 11,954 16,606 15,000 16,729 106.00 COST ALLOCATION 30,705 42,267 42,267 55,753 I 107.00 LIFE INSURANCE 509 675 375 696 108.00 HEALTH INSURANCE 8,770 15,524 8,700 10,400 109.00 PENSION CONTRIBUTION 6,235 7,771 7,000 7,826 ITOTAL PERSONNEL SALARIES 224,563 314,334 271,842 326,748 CONTRACTUAL SERVICES I 316.00 SOLID WASTE DISPOSAL 130,372 365,700 135,000 225,343 330.00 EQUIPMENT CHARGES 0 8,580 7,000 9,000 I331.00 MOTOR POOL CHARGES 0 309,603 150,000 248,582 TOTAL CONTRACTUAL SERVICE 130,372 683,883 292,000 482,925 I MAINTENANCE 403.00 VEHICLE AND MACHINE MAINTENANCE 97,678 18,416 14,500 15,100 I TOTAL MAINTENANCE 97,678 18,416 14,500 15,100 ITOTAL SANITATION OPERATIONS & MAINTENANCE BEFORE DEPRECIATION II (SCHEDULE B) 452,613 1,016,633 578,342 824,773 DEPRECIATION I800.00 DEPRECIATION EXPENSE 48,111 0 0 0 TOTAL SANITATION SERVICE I OPERATIONS S 500,724 $ 1,016,633 $ 578,342 E 824,773 = ===___ ====_=====__ _== I I I 504 PUBLIC WORKS DEPARTMENT SANITATION DIVISION LANDFILL PROGRAM PERSONNEL SCHEDULE ' Number of 1989 Budgeted Employees 1989 Tender Truck Operator 2.50 $ 51,265 Lead Person 3.50 66,919 Truck Driver 3.50 56, 966 Laborer 1.10 14 , 315 Temporary Summer Help 3, 300 Bonus 6, 119 10. 60 $198,884 Overtime $ 36,460 EXPLANATION OF ACCOUNTS 550-504-5-316.00 SOLID WASTE DISPOSAL Landfill Contract $225, 343 1 1 505 ' I FUND 540 - WATER 8 SEWER PUBLIC WORKS DEPARTMENT I DIVISION 510 WASTEWATER TREATMENT DIVISION ACTIVITY 5 CONTRACT PROGRAM I CONTRACT SERVICES ACTUAL BUDGETED ESTIMATED BUDGETED 1987 1988 1988 1989 328.00 CH2M HILL CONTRACT COMI) $ 1,554,071 $ 2,029,569 $ 1,910,000 $ 2,200,000 I 311.00 INSURANCE-VEHICLES 8 BUILDINGS 2,603 60,000 7,000 18,000 TOTAL CONTRACT SERVICES 1,556,674 2,089,569 1,917,000 2,218,000 ITOTAL CONTRACT SERVICES AND CAPITAL BEFORE DEPRECIATION 1,556,674 2,089,569 1,917,000 2,218,000 IDEPRECIATION I800.00 DEPRECIATION EXPENSE 131,004 2,000,000 113,635 2,000,000 ITOTAL WASTEWATER TREATMENT DIVISION $ 1,687,678 $ 4,089,569 $ 2,030,635 $ 4,218,000 I I I I I I I I I I 506 PUBLIC WORKS DEPARTMENT WASTEWATER TREATMENT DIVISION CONTRACT PROGRAM EXPLANATION OF ACCOUNTS 540-510-5-328.00 CH2M HILL CONTRACT Funds to cover the operational ' contract for the plant, and monitoring and operation of the sewer lift stations; also direct cost paid by the City will be charged here $2,200,000 507 ' CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT PARKS AND RECREATION DIVISION ' ADMINISTRATION PROGRAM To meet the recreational needs of the citizens of Fayetteville, Arkansas. ' OBJECTIVE,: To improve the efficiency of the Parks and Recreation Division through updated management techniques. 1987 1988 1989 3 5 5 STRATEGY(S) : 1. To require management personnel to attend at least one professional meeting associated with their area of expertise and require that they submit a written report to staff ' members who may benefit from the information. 2. To hold bi-monthly staff meetings to update management ' personnel with policies and procedures for the Parks Division and the Public Works Department, as well as other matters that may arise where management input is needed. ' OBJECTIVE: To improve public relations for the Parks systems. 1987 1988 1989, ' 7 18 18 ' (number of presentations given) STRATEGY(S) : ' 1. To present the Parks video on Open Channel and to civic groups. ' 2. To publish weekly summer park event schedule in the Northwest Arkansas Times. 3. To seek input from the elementary school P.T.O. ' s. 4. To continue to present park programs to civic groups and other interested groups. 5. To create a public picnic package, i .e. , portable picnic tables, grills, and sports equipment, that will be available to the public. 508 II OBJECTIVE: To develop a recreational assessment package that II will establish the recreational needs in Fayetteville, Arkansas, and make this information available to citizens of the City. I 1987 1988 1989 0 1 1 I (number of studies; the last study focusing on recreational assessment IIwas conducted 15 years ago) STRATEGY(S) : II 1. To enlist volunteers from the University of Arkansas and other interested citizens in surveying the City for existing IIrecreational programs and facilities. 2. To package this information and make it available to the general public. I 3 . To study this information within the Parks Division to determine the needs and interests of the people as well as IIprogram duplication. 4. To use this information in planning parks and recreational IIprograms for the future. OBJECTIVE: To provide evaluation package for ALL park programs which will include items such as participation I input, program budget, instructor rating, etc. 1987 1988 1989 II 3 10 10 (number of program evaluation packages) I STRATEGY(S) : 1. To conduct in-service training programs to acquaint staff I with the evaluation package. 2. To distribute the package to all recreational staff and I conduct the evaluations. 3 . To involve management staff in evaluating the package and II implement change, where needed. 4. Conduct a comparative analysis of evaluation results from I previous years. 1 509II 1 ' OBJECTIVE: To maintain the 1988 level of park volunteers in 1989. ' 1987 1988 1989 192 192 192 ' (volunteer level) STRATEGY(S) : II1. To distribute letters to all University of Arkansas Campus organizations and clubs, and to service organizations in the ' community, stressing the need for volunteers and acquainting them with possible projects. 2. To distribute "Recognition Awards" to all volunteers. 1 1 510 I FUND 101 PUBLIC WORKS DEPARTMENT ' DIVISION 520 PARKS DIVISION ACTIVITY 5 ADMINISTRATION PROGRAM ACTUAL BUDGETED REVISED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 42,161 $ 44,845 S 44,845 S 50,922 I 105.00 SOCIAL SECURITY TAXES 3,033 3,516 3,516 3,904 107.00 INSURANCE - LIFE 186 235 235 249 I 108.00 INSURANCE-HEALTH 2,109 2,865 2,865 2,865 109.00 PENSION CONTRIBUTION 1,607 2,032 1,682 1,830 TOTAL PERSONNEL SALARIES 49,095 53,493 53,143 59,770 I MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 999 1,161 1,161 4,161 I 210.00 MINOR EQUIPMENT 607 417 299 0 TOTAL MATERIALS AND SUPPLIES 1,606 1,578 1,460 4,161 I CONTRACTUAL SERVICE 301.00 PUBLIC NOTIFICATION 0 50 50 50 I 303.00 PUBLICATIONS AND DUES 355 325 325 310 304.00 TRAVEL AND TRAINING 1,773 5,280 5,280 3,325 I 310.01 TELEPHONE EXPENSE 960 1,050 1,050 1,050 311.00 INSURANCE-VEHICLES & BUILDING 271 201 201 0 314.00 PROFESSIONAL SERVICES 2,323 0 750 0 331.00 MOTOR POOL CHARGES 0 1,250 1,250 3,162 I 900.00 MISCELLANEOUS EXPENSE 105 150 150 150 TOTAL CONTRACTUAL SERVICE 5,788 8,306 9,056 8,047 I MAINTENANCE 400.00 BUILDING & GROUNDS MAINTENANCE (343) 0 0 0 I 401.00 OFFICE MACHINE MAINTENANCE 250 146 146 146 403.00 VEHICLE & MACHINE MAINTENANCE 496 300 300 300 TOTAL MAINTENANCE 402 446 446 446 I CAPITAL - MISCELLANEOUS I 801.00 FIXED ASSETS 2,589 0 0 0 TOTAL CAPITAL - MISCELLANEOUS 2,589 0 0 0 I TOTAL ADMINISTRATION $ 59,479 $ 63,823 S 64,105 $ 72,424 :_ :::::::_::2= ______:_:::: I I 511 II II PUBLIC WORKS DEPARTMENT I PARKS DIVISION ADMINISTRATION PROGRAM PERSONNEL SCHEDULE' Number of 1989 Budgeted Employees 1989 IParks & Recreation Director 1 $ 12,588 Assistant Parks & Recreation Director 1 26,837 I Clerk/Typist 1 11.497 $3 50,922 1 EXPLANATION OF ACCOUNTS II 101-520-5-200.00 OFFICE SUPPLIES AND PRINTING II Copies $ 300 Paper & Envelopes 289 I Diskettes 80 Park Brochures 3, 000 Miscellaneous Supplies 492 I $ 4. 161 II 101-520-5-303 .00 PUBLICATIONS AND DUES 1988 AR Parks and I Recreation Dues $ 75 Tree Surgeon License & Pest Control Certification 135 II 1988 National Institute on Parks and Ground Management 100 $ 310 II101-520-5-304.00 TRAVEL & TRAINING I Rec. Liab. Seminars $ 250 UCS Meetings 75 National Parks and I Recreation Meeting 2,500 AR State Parks and Recreation Meeting 500 i ---. $ 3.325 I 512 CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT PARKS AND RECREATION DIVISION SWIMMING POOL PROGRAM ' GOAL: To operate the Municipal Pool in a safe, sanitary, and well-supervised recreational manner. OBJECTIVE: To establish an intensive staff training program ' through five days of in-service, prior to pool opening and through weekly staff meetings. 1987 1988 1989 ' 5 5 5 (in-service) STRATEGY(S) : ' 1. To review, evaluate, and improve lifeguard water rescue skills on a monthly basis. 2 . To review and evaluate pool operations, rules, procedures and emergency procedures and make all necessary updates and changes needed. ' 3 . To provide in-service training for pool cashiers, basket attendants, and concession workers. ' 4. To provide pool manuals and aquatic manuals to all personnel. 5. To provide in-service training for swimming lesson ' instructors. OBJECTIVE: To provide a more diversified aquatics program, based upon the evaluation of the 1988 pool season. 98 1988 1989 4 4 5 (number of programs) ' STRATEGY(S) : 1. To study results of 1988 season to determine whether or not ' new programs are needed. I 513 11 I IFUND 101 PUBLIC WORKS DEPARTMENT DIVISION 521 PARKS DIVISION ACTIVITY 5 SWIMMING POOL PROGRAM IACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 1 100.00 SALARIES AND WAGES $ 36,353 $ 37,329 S 37,149 $ 42,275 103.00 OVERTIME 0 0 180 0 105.00 SOCIAL SECURITY TAXES 2,506 2,804 2,804 3,175 ITOTAL PERSONNEL SALARIES 38,858 40,133 40,133 45,450 IMATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES AND PRINTING 339 450 450 450 I 203.00 CLEANING SUPPLIES 463 508 508 534 204.00 CHEMICALS 5,541 5,410 5,075 5,600 208.00 CONCESSION SUPPLIES 10,370 12,378 13,800 13,800 210.00 MINOR EQUIPMENT 1,262 797 491 993 ITOTAL MATERIALS AND SUPPLIES 17,975 19,543 20,324 21,377 ICONTRACTUAL SERVICE 302.00 UNIFORMS AND PERSONAL EQUIPMENT 186 311 180 205 310.00 UTILITIES 6,779 6,938 6,938 7,000 I310.01 TELEPHONE EXPENSE 639 983 900 900 311.00 INSURANCE - VEHICLES & BUILDINGS 299 300 300 312 311.01 INSURANCE - SELF 89 90 0 90 I 315.00 CONTRACT SERVICES 10,044 1,100 681 411 330.00 EQUIPMENT CHARGES 176 300 300 300 900.00 MISCELLANEOUS EXPENSE 25 150 109 15 ITOTAL CONTRACTUAL SERVICE 18,238 10,172 9,408 9,233 MAINTENANCE I 400.00 BUILDINGS & GROUND MAINTENANCE 4,239 4,940 5,143 3,890 401.00 OFFICE MACHINE MAINTENANCE 0 80 64 80 1 415.00 LANDSCAPE MAINTENANCE 132 475 424 0 TOTAL MAINTENANCE 4,370 5,495 5,631 3,970 ITOTAL SWIMMING POOL PROGRAM $ 79,442 $ 75,343 S 75,496 S 80,030 ____________ =___===__=_= __=____=__ I I I 514 II PUBLIC WORKS DEPARTMENT II PARKS DIVISION SWIMMING POOL PROGRAM PERSONNEL SCHEDULE I Number of 1989 Budgeted IIEmployees 1989 Pool Manager 1.00 $ 4,000 Ast. Pool Manager 1.00 3, 000 II Aquatics Director 1.00 2,500 Life Guard/Instructor 8.50 20, 000 Cashier 2.00 2,550 II Basket Attendant 2.00 2,925 Concession Worker 2.50 4,030 Substitutes 1,270 ' Maint. Pool Charges for Pump Repair 2.000 18.00 $ 42 .275 11 , EXPLANATION OF ACCOUNTS II 101-521-5-200.00 OFFICE SUPPLIES & PRINTING Cash register tape $ 65 II Staff Manual 115 Season Passes 45 IIAcquatic manuals 45 Miscellaneous Office Supplies 160 Copies 20 $ 450 II 101-521-5-203. 00 CLEANING SUPPLIES I Miscellaneous Cleaning Supplies and Tools $ 72 ' Toilet Tissue 82 Paper Towels 36 Trash Liners 66 Sparkle 72 II Disinfectant 85 Soap 34 Glass Cleaner 10 ' Deck Brushes/Plungers 27 Wasp Spray 30 Muriatic Acid 20 , 515 II II101-521-5-204.00 CHEMICALS Gas Chlorine $ 3,905 I Granular Chlorine 1,210 Soda Ash 465 Muriatic Acid 20 ' $ 5. 600 101-521-5-208.00 CONCESSION SUPPLIES IPopcorn $ 200 Pizza 2,500 II Hot dog Buns 150 Yogurt 1,200 Cokes/Cups 3,000 I Ice Cream 1, 100 Candy 3 ,800 Hot dog/Sausage 1,300 Miscellaneous 550 I $13 .800 II101-521-5-210. 00 MINOR EQUIPMENT Keys $ 12 II Ring Buoy 41 Recharge Fire Extinguisher 30 Underwater lights & Inlets 800 II Signs 60 Vacuum Hose 50 $ 993 II 101-521-5-302.00 UNIFORMS IT-Shirts $ 108 Whistles/Lanyards 43 Sun Visors 54 ' $ 205 II101-521-5-310. 00 UTILITIES City Water $ 2,700 11 SWEPCO 4.300 $ 7.000 I 1 II 516 101-521-5-311.00 INSURANCE VEHICLE & BUILDING , Pool Pump Room $ 69 Office 243 ' $ 312 101-521-5-315.00 CONTRACT SERVICES Pest Control 48 II Burglar Alarm 363 S 411 101-521-5-400.00 BUILDINGS & GROUNDS MAINTENANCE IIMiscellaneous maintenance $ 445 Thompson's Water Seal 220 Electric Work 400 II Paint & Supplies 600 Safestride Paint 30 Plumbing 400 Polyurethane 45 Light Bulbs 50 Filter System Valves 800 IISoda Ash Pump 600 Replace Sand Filters Main Pump 300 $ 3.890 1 I I 517 , CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT PARKS AND RECREATION DIVISION ATHLETIC PROGRAM 11 GOAD: To provide a wide range of recreational activities for the citizens of Fayetteville. OBJECTIVE: To cooperate with special interest and hobby groups by meeting with each group at least once during 1989, at which time the group will be asked to present a report of group activities to the Parks and Recreation Advisory Board. 1987 1988 1,989, 15 16 16 (number of interest groups) STRATEGY(S) : 1. To meet with model airplane, remote control car, archery, soccer, baseball, beagle, and horseback riding groups to consider requests, review agreements, and policies. 2. To meet with special interest groups which seek assistance to determine if their request is merited or to determine the level of interest in the particular activity. OBJECTIVE: To maintain the 1988 level of program participants ' in 1989. 1987 1988 89 (See attachment) STRATEGY(S) : 1. To maintain and seek to improve the quality of facilities and programs. 2. To continue to provide the highest quality of leadership possible. 11 3 . To review the staff program evaluation package. OBJECTIVE: To fund and develop a new series of programs and events that originated from Youth Center and Parks Division requests. 518 II 1987 1988 :989 ' (series of events) II STRATEGY(SI : II 1. To host at least four (4) special events and four (4) summer outdoor seminars (Turkey Trot Run, Hunter' s Safety Course, Easter Egg Hunt, Baseball Clinic, etc. II 2. Host a Volunteer Coaches Effectiveness Training Program. I Parks Program Participation Summary Attached Athletic Program Program II 1987 1988 1989 Industrial League ' Basketball 25-300* 30-360* 300 Church League IIBasketball 8-96 12-120 150 Co-Ed Volleyball 12-144* 16-192 150 II Men' s Slowpitch Softball (summer) 62-1,240 76-1,520 1,400 Men' s Fastpitch II Softball (Summer) 7-126 6-108 100 Women' s Slowpitch II Softball (Summer) 24-480 20-400 24-480 Slowpitch Softball (Fall) II 58-1,044 65-1,300 70-1,260 Women' s Aerobics 12-150 12-150 12-150 II Belly Dance 8-96 8-96 8-96 Judo 3-225 3-250* 3-250 II Karate 4-250 4-250* 4-300 Turkey Trot 43 77 Soccer 70-900 900* I Baseball Leagues, T-Ball through Babe Ruth 63-910 62-896 70-1,050 II 519 I 1 Girl' s Softball, ages 8-18 21-315 20-300 23-350 ' Summer Tennis 100 100 100 Summer Playground 50 60 75 11 (Jefferson & Asbell) Summer Hot Lunches (Jefferson) 132 (avg. ) Summer Arts and Crafts 50-2,500 50-2,500 50-2,500 * Estimated 1 I 1 1 I 1 1 1 1 1 1 1 11 520 I FUND 101 - GENERAL PUBLIC WORKS DEPARTMENT DIVISION 522 PARKS DIVISION ACTIVITY 5 ATHLETICS PROGRAM ACTUAL BUDGETED REVISED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 24,181 $ 25,611 $ 25,611 $ 29,479 III 105.00 SOCIAL SECURITY TAXES 1,384 1,905 1,905 2,214 107.00 INSURANCE - LIFE 93 102 102 108 108.00 INSURANCE-HEALTH 1,098 1,146 1,146 1,146 109.00 PENSION CONTRIBUTION 427 444 444 1,160 TOTAL PERSONNEL SALARIES 27,183 29,208 29,208 34,107 MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 162 172 172 175 1 TOTAL MATERIALS AND SUPPLIES 162 172 172 175 CONTRACTUAL SERVICE 1 900.00 MISCELLANEOUS EXPENSE 191 427 235 235 , TOTAL CONTRACTUAL SERVICE 191 427 235 235 TOTAL ATHLETICS PROGRAM $ 27,536 S 29,807 S 29,615 $ 34,517 I I I I I I 521 1 1 PUBLIC WORKS DEPARTMENT PARKS DIVISION ATHLETICS PROGRAM I PERSONNEL SCHEDULE Number of 1989 Budgeted ' Employees 1989 League Director 1 $ 7,928 1 Playground Supervisor 2 4,424 Arts & Crafts Instructor 1 2,212 Trip Supervisor 1 2,212 Special Project Supervisor 1 4,543 Tennis Instructor 1 3,000 Dance Instructor 1 4,000 Bonus _ 1. 160 11 8 $ 29.479 EXPLANATION OF ACCOUNTS ' 101-522-5-200.00 OFFICE SUPPLIES & PRINTING Misc. Office Supplies & Printing $ 175 I I I I 522 CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT PARKS AND RECREATION DIVISION RECREATION CENTER TRANSFERS PROGRAM 11 GOAL: To serve as a secondary source of funding to agencies that receive their primary funding from contributions and United Fund. OBJECTIVE: To continue to cooperate by providing financial 11 assistance to certain agencies/groups (Adult Center, Youth Center, Square Gardens, EOA) involved in making recreation programs/facilities available to the public. 98 1988 1989 1 Youth Center 69,383 69,383 72,356 Adult Center 22,441 24,000 24,000 Square Gardens 15,000 15,000 15,000 EOA 750 750 750 STRATEGY(S) : 1 1. To maintain the same operational financial support to the Adult Center as in 1988. 1 2 . To increase the financial support by 3% to the Youth Center from 1988. , 3 . To maintain the same financial support to the Square Gardens as in 1988. 4. To maintain the same financial support to the EOA as in 1988. 5. Provide new transportation vehicle to the Adult Center. 1 6. To renovate the Youth Center Swimming Pool. 7. To construct a building addition to the Youth Center. ' 11 I I 523 1 I FUND 101 - GENERAL PUBLIC WORKS DEPARTMENT DIVISION 523 PARKS DIVISION ACTIVITY 5 RECREATION CENTER-TRANSFERS PROGRAM ACTUAL BUDGETED REVISED BUDGETED 1987 1988 1988 1989 ' 338.00 AIR MUSEUM EXPENSE S 1,223 $ 0 $ 1,562 $ 1,609 900.00 MISCELLANEOUS 750 750 750 0 413.00 TRANS. FOR SQUARE GARDEN MAINT. 15,000 15,000 15,000 15,300 618.00 TRANS. FOR YOUTH & ADULT CENTER 91,824 102,883 102,883 93,383 TOTAL RECREATION CENTER $ 108,797 $ 118,633 $ 120,195 $ 110,292 sssssssssass I r 1 1 I 1 I I i 1 I 1 524 I PUBLIC WORKS DEPARTMENT PARKS DIVISION RECREATION CENTER TRANSFERS PROGRAM I EXPLANATION OF ACCOUNTS 1 101-523-5-338.00 AIR MUSEUM EXPENSE Insurance $ 883 , Winterization 300 Miscellaneous 426 $ 1. 609 11 101-523-5-413 .00 SQUARE GARDENS MAINTENANCE I This is the City's Contribu- tion for Maintenance of Flower Beds on the Square. $ 15,300 101-523-5-618.00 YOUTH & ADULT CENTER TRANSFER Transfer to Youth Center for II1989 Operations $ 69,383 Transfer to Adult Center for 1988 Operations 24 . 000 $ 93, 383 II r I I I I 525 I I FUND 101 PUBLIC WORKS DEPARTMENT DIVISION 524 PARKS DIVISION ACTIVITY 5 LIBRARY PROGRAM 1 ACTUAL BUDGETED REVISED BUDGETED CONTRACTUAL SERVICE 1987 1988 1988 1989 311.00 INSURANCE-VEHICLES & BUILDING $ 1,227 $ 1,300 S 1,277 $ 1,300 ' 620.00 TRANSFER TO LIBRARY BOARD 177,909 204,159 204,159 213,618 804.00 TRANS TO LIBRARY BOARD BUILDING 130,099 0 0 0 TOTAL CONTRACTUAL SERVICE 309,236 205,459 205,436 214,918 $ 309,236 $ 205,459 $ 205,436 S 214,918 suss ::sasssaa:ss I I I I I I I E I 1 I r 526 11 PUBLIC WORKS DEPARTMENT PARKS DIVISION LIBRARY PROGRAM I EXPLANATION OF ACCOUNTS I 101-524-5-311.00 INSURANCE - VEHICLES & BUILDING , This is the building insurance on the library $ 1,300 101-524-5-620.00 TRANSFER TO LIBRARY BOARD I This is a 5.3% increase over the 1988 budget to be used by the Library Board for 1989 operations. $213 ,618 I I I/ I 11 I I 1 I 527 I I CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT PARKS AND RECREATION DIVISION LAKES RECREATION PROGRAM GOAL: To provide a wide variety of recreational opportunities for the Fayetteville community. 11 OBJECTIVE: To continue improvements to the Lakes in the 'four major areas. 2987 1988 1989 1 2 2 (number of projects) STRATEGY(S) : 1 1. To obtain population records of fish at the three (3) lakes from the Arkansas Game and Fish Commission. 2 . To continue water quality studies at Lake Fayetteville by working with the Environmental Study Center. 11 3 . To maintain the existing maintenance level on existing boat docks. 4. To seek means of providing better service to the public. I 1 I 1 I I 1 528 I FUND 101 - GENERAL PUBLIC WORKS DEPARTMENT DIVISION 525 PARKS DIVISION ACTIVITY 5 LAKE MAINTENANCE PROGRAM ACTUAL BUDGETED REVISED BUDGETED I PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 43,794 S 38,098 $ 36,871 S 400 I 103.00 OVERTIME 0 0 2,907 0 105.00 SOCIAL SECURITY TAXES 984 2,862 2,987 0 107.00 INSURANCE - LIFE 112 124 62 0 1 108.00 INSURANCE-HEALTH 1,922 2,292 1,146 0 109.00 PENSION CONTRIBUTION 825 2,286 1,143 0 III TOTAL PERSONNEL SALARIES 47,638 45,662 45,116 400 1 MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 581 600 600 630 203.00 CLEANING SUPPLIES 450 500 500 500 210.00 MINOR EQUIPMENT 2,021 1,725 1,725 575 I TOTAL MATERIALS AND SUPPLIES 3,051 2,825 2,825 1,705 CONTRACTUAL SERVICE I 310.00 UTILITIES 5,154 5,250 5,250 5,320 310.01 TELEPHONE EXPENSE 635 726 726 726 I 311.00 INSURANCE-VEHICLES & BUILDING 331 298 298 310 315.00 CONTRACT SERVICES 0 0 0 36,817 330.00 EQUIPMENT CHARGES 336 1,400 1,400 1,400 900.00 MISCELLANEOUS EXPENSE 21 50 67 50 TOTAL CONTRACTUAL SERVICE 6,477 7,724 7,741 44,623 MAINTENANCE 400.00 BUILDINGS AND GROUNDS MAINTENANCE 2,242 4,245 4,228 4,350 I 407.00 MAINTENANCE OF SMALL EQUIPMENT 0 100 100 100 TOTAL MAINTENANCE 2,242 4,345 4,328 4,450 1 CAPITAL - MISCELLANEOUS 801.00 FIXED ASSETS 585 0 0 0 1 804.00 BUILDING COSTS 6,114 0 0 0 TOTAL CAPITAL - MISCELLANEOUS 6,699 0 0 0 1 TOTAL LAKE MAINTENANCE S 66,108 $ 60,556 S 60,010 S 51,178 _____=====m= _____====. I 529 I 1 ' PUBLIC WORKS DEPARTMENT PARKS DIVISION LAKE MAINTENANCE PROGRAM 1 EXPLANATION OF ACCOUNTS 101-525-5-200.00 OFFICE SUPPLIES & PRINTING Lake Recreation Permits S 630 101-525-5-210.00 MINOR EQUIPMENT tPush Mower at Lake Fay. $ 475 Signs 100 101-525-5-311.00 INSURANCE-VEHICLE & BUILDING Lake Sequoyah Boat Dock $ 127 Lake Wilson 70 Lake Fay. Boat Dock 113 S 310 101-525-5-400.00 BUILDING & GROUNDS MAINTENANCE Lily Pad Control $ 1,200 Road & Parking Lot gravel 1,000 1 Fire Extinguisher Repair 75 Lake Sequoyah Boatdock Repair 1, 500 Lake Fay. Boatdock Repair 500 Lake Wilson Service Call 75 11 $ 4 . 350 I ' 530 CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT PARKS AND RECREATION DIVISION PARKS MAINTENANCE PROGRAM COAL: To provide a pleasant environment for outdoor play and picnicking in the community. To beautify the City through improved green spaces incorporated in and around the City. OBJECTIVE: To continue to provide a good system of parks for the citizens of Fayetteville. 1987 1988 1989 13 14 16 I (requests made before PRAB and Public Meetings) I STRATEGY(S) : 1. To study recommendations carefully based upon recreational I assessment. 2. To prepare a list of recommendations based on public meetings with school P.T.O. organizations and civic groups, and to implement these recommendations when possible. 3 . To ensure that requests made by special interest groups to the Parks and Recreation Advisory Board will be given careful consideration and will be implemented if deemed to be needed and/or justifiable. 1 4. To hold a series of public meetings soliciting public input for the development of Gulley Park. I OBJECTIVE: To maintain the Parks according to the devised standards set by the Park Priority System. 1987 1988 1989 0 100% 100% (Parks under new system) STRATEGY(S) : I 1. To maintain Priority I parks that are extensively used with a high degree of visibility to the public as outlined by the Park Priority System. 11 531 2. To maintain Priority II parks at a moderately high level of maintenance, as outlined by the Parks Priority System. ' 3 . To maintain Priority III parks which are associated with locations of low levels of development and low levels of visitation as outlined by the Parks Priority System. ' OBJECTIVE: To improve safety and maintenance of Priority I Parks by five (5%) percent. STRATEGY(S) : 1. To utilize DWI program for assistance. ' 2. To utilize the Parks Volunteers Program. 3. To ensure monthly park visitation by Park management. 4. To ensure a monthly maintenance check and reports. I 532 I FUND 101 - GENERAL PUBLIC WORKS DEPARTMENT I DIVISION 526 PARKS DIVISION ACTIVITY 5 PARK MAINTENANCE PROGRAM I ACTUAL BUDGETED REVISED BUDGETED 1987 1988 1988 1989 I PERSONNEL SALARIES 100.00 SALARIES AND WAGES $ 112,340 $ 114,016 $ 114,016 S 119,391 I 103.00 OVERTIME 4,175 4,638 4,638 4,500 105.00 SOCIAL SECURITY TAXES 66 8,873 8,873 9,342 107.00 INSURANCE - LIFE 0 412 412 433 I 108.00 INSURANCE-HEALTH 0 5,940 5,940 6,252 109.00 PENSION CONTRIBUTION 0 5,026 5,026 5,216 TOTAL PERSONNEL SALARIES 116,581 138,905 138,905 145,134 I MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES 0 0 0 84 I 203.00 CLEANING SUPPLIES 1,058 1,288 1,288 1,578 204.00 CHEMICALS 2,614 2,700 2,627 1,025 II210.00 MINOR EQUIPMENT 5,626 5,740 5,740 5,567 TOTAL MATERIALS AND SUPPLIES 9,298 9,728 9,655 8,254 I CONTRACTUAL SERVICE 302.00 UNIFORMS AND PERSONAL EQUIPMENT 2,463 2,682 2,682 3,227 I 310.00 UTILITIES 12,678 16,434 16,434 16,434 310.01 TELEPHONE EXPENSE 465 774 774 774 311.00 INSURANCE-VEHICLES & BUILDINGS 814 529 529 550 311.01 INSURANCE-SELF 1,119 500 500 500 III 315.00 CONTRACT SERVICES 4,436 3,332 3,332 2,832 330.00 EQUIPMENT CHARGES 34,553 62,413 62,413 52,622 I TOTAL CONTRACTUAL SERVICE 56,528 86,664 86,664 76,939 MAINTENANCE I 400.00 BUILDINGS AND GROUNDS MAINTENANCE 12,878 15,000 15,000 19,354 402.00 RADIO MAINTENANCE 1,259 2,868 2,868 963 I 403.00 VEHICLE & MACHINE MAINTENANCE 21 0 0 0 407.00 MAINTENANCE OF SMALL EQUIPMENT 729 1,200 1,200 1,500 415.00 LANDSCAPE MAINTENANCE 4,980 5,007 5,007 4,850 I TOTAL MAINTENANCE 19,867 24,075 24,075 26,667 533 I I FUND 101 - GENERAL PUBLIC WORKS DEPARTMENT DIVISION 526 PARKS DIVISION ACTIVITY 5 PARK MAINTENANCE PROGRAM ACTUAL BUDGETED REVISED BUDGETED ' 1987 1988 1988 1989 CAPITAL - MISCELLANEOUS ' 801.00 FIXED ASSETS 0 5,760 4,924 0 804.00 BUILDING COSTS 3,735 0 0 0 805.00 LAND ACQUISITION 13,125 18,310 18,310 0 ' 806.00 MISCELLANEOUS PARK IMPROVEMENTS 46,700 5,099 0 5,099 TOTAL CAPITAL • MISCELLANEOUS 63,560 29,169 23,234 5,099 TOTAL PARK MAINTENANCE S 265,833 $ 288,541 $ 282,533 S 262,093 93363JiiOSSS ZS==J 1 1 534 II PUBLIC WORKS DEPARTMENT II PARKS DIVISION PARK MAINTENANCE PROGRAM II PERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 Park Horticulturist 1 $ 19,073 II Maintenance Worker I 5 56, 160 Public Works Supervisor 1 23,183 ' Green Thumb Worker 1 8,300 Summer Workers 3 10, 100 City Maintenance Pool 2.575 II11 $119,391 Overtime $ 4,500 II EXPLANATION OF ACCOUNTS I 101-526-5-203.00 CLEANING SUPPLIES II Rags, Emp. Linen $ 250 ' Cleaners and Soap 310 Towels & Paper 412 Trash Can Liners 400 I Cleaning tools 206 $ 1,578 101-526-5-204.00 CHEMICALS I Herbicides $ 750 ' Insecticides 75 Fertilizer 200 $ 1. 025 I 101-526-5-210.00 MINOR EQUIPMENT I Tennis Nets $ 412 Hoses 200 ' Redwood Benches 500 Bike Rack 200 Window Exhaust Fan 100 , 535 II I Trash Cans 400 Cookout Grill 600 Trash Can Holders 300 I Misc. Hand Tools 500 Lawnmower 500 Weedeater 500 II Power Tools 400 Refrigerator 125 Basketball Rims 150 Steel Basketball Nets 180 I Storage Lockers 500 $ 5,567 II101-526-5-302.00 UNIFORMS & PERSONAL EQUIPMENT I Safety Equipment 250 Boots 375 Uniform Rentals 1,700 Coveralls 320 II Lawn Safety Signs 45 Jackets 252 Miscellaneous 35 I T-Shirts & Caps 250 $ 3 .227 II101-526-5-311.00 INSURANCE-VEHICLE & BUILDINGS I Wilson Park Office & Storage $ 83 Asbell Gym 354 WIlson Park restrooms 113 I $ 550 I101-526-5-315.00 CONTRACT SERVICES Closing Gates at lake Fay l South & Finger Park $ 832 Pest/Termite Control 500 Misc. Concrete Work 1,500 I $ 2.832 I101-526-5-400.00 BUILDING & GROUNDS MAINTENANCE Bulb Fixtures $ 1,500 I Tree Service 3,500 Playground Repair 2,000 Sand, Gravel, Concrete 2,000 Paint 1, 000 I 536 Wilson Park Maintenance 1,500 II Miscellaneous Repairs 1,454 Gregory Park Fence 1,000 Building/Fence Repair 2, 000 I Spring Park opening 700 Wilson Park Tennis Backboard 500 Square Garden Sprinklers 400 Stool Flush Valve 1,200 Drinking Fountain Faucets 600 $ 19.354 101-526-5-415.00 LANDSCAPE MAINTENANCE ' Mulch $ 500 Seed 800 Plant Material 2,000 Edging 500 Rebar 50 ' Miscellaneous 1.000 $ 4.850 101-526-5-806.00 MISCELLANEOUS PARKS IMPROVEMENTS ' Rollforward Wilson Park IIUnderground Utilities $ 5. 099 1 537 ' CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT PARKS AND RECREATION DIVISION BALLFIELD MAINTENANCE PROGRAM MAL: To develop and improve fields and facilities. OBJECTIVE: To maintain all ballfields as required in Priority I Parks Standards. 1987 1988 1989, ' 12 12 12 ' (number of monthly inspections) STRATEGY(S) : ' 1. To make monthly facility safety and maintenance reports. 2 . To utilize the Volunteer Program, DWI, and Green Thumb programs to assist in ballfield maintenance and preparation. OBJECTIV$: To improve safety conditions at the ballfield, using three strategies. 1987 1988 1989 ' No records No records 150 (number of facility inspections) ' STRATEGY(S) : Ii. To replace signs to warn spectators of possible hazards. 2. To enforce designated warm-up areas. ' 3. To install safety fencing between Fields 2 and 3 at Lake Fayetteville. ' 4. Provide additional spectator seating at Asbell and Walker Park. 538 I FUND 101 - GENERAL PUBLIC WORKS DEPARTMENT DIVISION 527 PARKS DIVISION ACTIVITY 5 BALLFIELD MAINTENANCE PROGRAM I ACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 I 100.00 SALARIES AND WAGES S 20,234 $ 19,613 S 19,613 S 22,400 103.00 OVERTIME 832 1,020 1,020 947 I 105.00 SOCIAL SECURITY TAXES 987 1,302 1,302 1',754 TOTAL PERSONNEL SALARIES 22,053 21,935 21,935 25,101 MATERIALS AND SUPPLIES I 203.00 CLEANING SUPPLIES 916 1,000 1,002 1,010 I 204.00 CHEMICALS 0 0 500 2,700 208.00 CONCESSION SUPPLIES 10,643 10,600 10,600 11,242 210.00 MINOR EQUIPMENT 1,495 2,765 2,765 1,750 I TOTAL MATERIALS AND SUPPLIES 13,054 14,365 14,867 16,702 CONTRACTUAL SERVICE I 309.00 LEASE EXPENSE 630 825 825 850 310.00 UTILITIES 6,152 15,357 15,357 15,357 I 311.00 INSURANCE VEHICLES & BUILDINGS 0 251 251 264 311.01 INSURANCE SELF 0 150 150 150 315.00 CONTRACT SERVICES 4,852 8,400 8,400 500 330.00 EQUIPMENT CHARGES 10,113 10,562 9,503 13,785 I TOTAL CONTRACTUAL SERVICE 21,747 35,545 34,486 30,906 MAINTENANCE 400.00 BUILDINGS AND GROUNDS MAINTENANCE 8,876 17,300 16,800 12,350 I 403.00 VEHICLE & MACHINE MAINTENANCE 0 400 4 0 407.00 MAINTENANCE OF SMALL EQUIPMENT 157 500 1,559 1,500 415.00 LANDSCAPE MAINTENANCE 2,696 3,100 3,100 4,650 TOTAL MAINTENANCE 11,729 21,300 21,463 18,500 CAPITAL - MISCELLANEOUS I 801.00 FIXED ASSETS 5,859 0 0 0 804.00 BUILDING COST 21,290 3,500 3,500 0 I 806.00 MISC. PARK IMPROVEMENTS 14,563 7,000 7,000 0 TOTAL CAPITAL - MISCELLANEOUS 41,711 10,500 10,500 0 S 110,294 S 103,645 S 103,251 $ 91,209 Sz===zuu== = =217L= =3=3=4 ======szsss7 =======Sz=== I 539 II II PUBLIC WORKS DEPARTMENT PARKS DIVISION BALLFIELD MAINTENANCE PROGRAM II PERSONNEL SCHEDULE IINumber of 1989 Budgeted Employees 1989 I Grounds Keepers (summer) 3.00 $ 10, 100 Batting Cage Operator 1.00 1,250 Concession Manager 1.00 2,950 I Maintenance Pool Charges 3,300 Concession Workers 6.00 4,800 11.00 S 22 ,400 IIOvertime S 947 II EXPLANATION OF ACCOUNTS I - - - SUPPLIES 101 527 5 203.00 CLEANING SUPP S E II Trash Can Liners $ 875 Toilet Paper 135 S 1, 010 I 101-527-5-208.00 CONCESSION SUPPLIES ICokes $ 3,740 Chips 182 Hot Dogs 943 I Sausage 553 Candy 2,309 Cups 2,028 I Hot Dog Buns 202 Yogurt 504 Popcorn 636 I Coffee/Tea 40 Miscellaneous 105 S 11.242 II 101-527-5-210.00 MINOR EQUIPMENT Trash Cans $ 300 I Hand Tools 300 Line Stripers 300 Exhaust Fans 300 I Miscellaneous 300 540 Lake Fay. Exhaust Fan 100 ' Infield Drags 150 $ 1,750 101-527-5-309.00 LEASE EXPENSE Charges $ 850 1 101-527-5-311.00 INSURANCE-VEHILCE & BUILDING Lake Fay. Restroom $ 113 II Concession Stand Asbell Park 71 Concession Stand Lake Fay. 80 II 264 101-527-5-315. 00 CONTRACT SERVICES Pest Control $ 500 101-527-5-400.00 BUILDING & GROUNDS MAINTENANCE , Miscellaneous Equipment $ 500 Fence Repair 2 , 000 Electrical Repair 1, 000 II Fixtures/Bulbs 1, 000 Plumbing Repair 2 , 000 Sand, Gravel, Topsoil 1, 000 General Repairs 3 , 000 Water Meter & Tap 1, 050 Playground Replacements 800 $ 12 , 350 II 101-527-5-415.00 LANDSCAPE MAINTENANCE , Grass seed $ 800 Sod, Sprigs 3 , 000 , Soil Additives 500 Shade Trees 350 $ 4 , 650 in 541 II IICITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT TRAFFIC DIVISION IIADMINISTRATION AND ENFORCEMENT PROGRAM IIMAL: Increase revenue of on and off street parking. IIOBJECTIVE: Increase parking in gated parking lots by 5%. 1987 1988 1989 I 145 160 168 (number of spaces rented in parking lots) I STRATEGY(S) : 1. Advertise gated parking lots available in the downtown I business district through Newspaper ads. 2. Send mail-outs twice yearly describing gated parking lots to IIdowntown businesses. OBJECTIVE: Ensure the City receives 100% of all revenue I deposited in parking meters. 1987 1988 1989 I N/A 700 0 (number of meters without audit capabilities) ISTRATEGY(S) : II 1. Replace 700 mechanical meters with electronic solid state meters with audit capabilities. I GOAL: To provide fair and accurate parking within the controlled parking district. IOBJECTIVE: Reduce the number of inaccurate meter complaints by 5%. II1987 1988 1989 70 66.5 63 I (number of inaccurate meter complaints) I 1 542 I STRATEGY(S) : I 1. Educate the public about the governing ordinances concerning parking meters and parking tickets. 2. Test all parking meter timers with solid state timing meter to determine which meters are inaccurate. I OBJECTIVE: Reduce turn around time for repairing reported broken meters. 1.987 1988 1989 5 3 2 I (average number of days to respond) STRATEGY(S) : 1. To give meter repair forms to maintenance crew on a daily basis. 2. Train Maintenance Worker I to enable him to make repairs. I I I I I I I I I I 543 I FUND 101 - GENERAL PUBLIC WORKS DEPARTMENT I DIVISION 530 TRAFFIC DIVISION ACTIVITY 5 ADMINISTRATION & ENFORCEMENT PROGRAM I ACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 24,325 $ 22,890 $ 21,692 $ 22,739 I 102.00 EXTRA SERVICES 180 400 400 520 103.00 OVERTIME 0 150 0 0 105.00 SOCIAL SECURITY TAXES 1,780 1,739 1,728 1,708 I 107.00 INSURANCE - LIFE 68 61 61 64 108.00 INSURANCE - HEALTH 878 833 833 833 109.00 PENSION CONTRIBUTION 408 0 0 0 ITOTAL PERSONNEL SALARIES 27,640 26,073 24,714 25,864 MATERIALS AND SUPPLIES I200.00 OFFICE SUPPLIES & PRINTING 858 4,152 3,397 816 210.00 MINOR EQUIPMENT 90 250 219 245 ITOTAL MATERIALS AND SUPPLIES 948 4,402 3,616 1,061 CONTRACTUAL SERVICE I 302.00 UNIFORMS 0 0 0 128 303.00 PUBLICATIONS AND DUES 153 300 300 440 I 304.00 TRAVEL AND TRAINING 74 200 100 0 305.00 POSTAGE 1,521 2,100 2,100 4,200 311.00 INSURANCE - VEHICLES & BUILDINGS 80 0 0 0 I 311.01 INSURANCE - SELF 0 500 500 500 315.00 CONTRACT SERVICES4,368 7,385 7,385 7,125 319.00 BAD DEBT EXPENSE 4,141 10,000 10,000 10,000 331.00 MOTOR POOL CHARGES 0 750 750 3,806 I 900.00 MISCELLANEOUS 7 20 20 20 TOTAL CONTRACTUAL SERVICE 10,344 21,255 21,155 26,219 IMAINTENANCE I 401.00 OFFICE MACHINE MAINTENANCE 90 90 90 90 402.00 RADIO MAINTENANCE 365 183 183 142 403.00 VEHICLE & MACHINE MAINTENANCE 685 202 202 285 II TOTAL MAINTENANCE 1,139 475 475 517 TOTAL ADMINISTRATION & ENFORCEMENT $ 40,071 S 52,205 $ 49,960 S 53,661 ass=sea=sass I 5 4 A PUBLIC WORKS DEPARTMENT TRAFFIC DIVISION ADMINISTRATION & ENFORCEMENT PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted II Employees 1989 Clerk Typist 1.00 $ 12,311 II Parking Enforcement - Part Time 1.00 10.428 2.00 $ 22.739 Extra Services $ 520 II EXPLANATION OF ACCOUNTS 101-530-5-210.00 MINOR EOUIPMENT Electric Stapler $ 125 II Chair Mat 80 Electric Surge Suppressor 40 $ 245 ' 101-530-5-305.00 POSTAGE i Emery Freight $ 600 IISummons Postage 3 .600 $ 4.200 11 101-530-5-315.00 CONTRACT SERVICES First Federal Parking Lot $ 10,200 Less Employee Contribution (3 .075) $ 7. 125 • 1 545 ' CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT TRAFFIC DIVISION ENGINEERING AND PLANNING PROGRAM ' GOAL: To ensure safe conditions for pedestrians and traffic on all public streets based on sound engineering practices. ' OBJECTIVE: To reduce the number of improperly posted speed limit signs. 1987 1988 1989 6 25 25 (number of 85th percentile speed studies) STRATEGY(S) : 1. To conduct inventory of speed limits currently posted on all public streets. ' 2. To make a master street map with all speed limit zones posted. 3. To check 1988 accident reports to determine number of accidents where speeds are contributing factor. ' 4. To study at least 25 locations and post properly. 5. To work with Police Department to begin an organized speed limit enforcement program. OBJECTIVE: To reduce the number of faded (failed reflection) stop signs. 1987 1988, 1989 ' 100 163 230 (number of faded signs changed-out) STRATEGY(S) : 1. To conduct inventory of stop signs to determine condition of ' face reflection. 2. To assign new rating and determine replacement priority. 3. To purchase and replace at least 230 stop signs. 546 1 OBJECTIVE: To increase traffic signal timing efficiency. 1987 1988 1989 1 5 5 ' (number of traffic signal studies made with new FHWA high capacity software) STRATEGY(S) : 1. To conduct volume counts to determine traffic signals with five highest volumes. (provided Interval Traffic Counters are in 1989 Budget) 2. To conduct detailed studies to determine optimum time and settle for most efficient operation. 3. To conduct feasibility study and determine preliminary cost for a closed loop computer control system. GOAL: To improve efficiency and safety of Traffic Division operations. OBJECTIVE: To decrease accidents in Traffic Department work force. 1 1987 1988 1989 4 2 1 ' (number of reported accidents) 8 12 12 (number of safety programs conducted) 1 STRATEGY(S) : 1. To conduct monthly work safety seminars. ' 2. To evaluate entire work area and equipment for obvious safety hazards. 3 . To start loss time calendar. OBJECTIVE: To reduce turn around for request and complaints received from the public and Department Heads. I 1 547 1987 1988 1989 7 3 2 (average days to answer request) ' STRATEGY(S) : 1. To utilize new computer to file and catalog all complaints ' and requests.2. To designate one-day day per week for field inspection and evaluation of request and complaints. ' 3. To follow-up each request and complaint with phone call or written letter in three working days. ' OBJECTIVE: To improve traffic maintenance service call turn around time. ' 1987 1988, 1989 N/A 5 4 ' (average number of working days for service call turn around time) ' STRATEGY(S) : 1. To redesign service call forms for better record keeping. ' 2. To record and tabulate completion dates for monthly reports. 3 . To designate one day per week for service call work orders. t 548 Il FUND 101 - GENERAL PUBLIC WORKS DEPARTMENT I DIVISION 531 TRAFFIC DIVISION ACTIVITY 5 ENGINEERING & PLANNING PROGRAM ACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 15,120 S 30,691 S 30,691 S 31,466 I 102.00 EXTRA SERVICES 0 500 500 500 105.00 SOCIAL SECURITY TAXES 1,148 2,444 2,444 2,496 I 107.00 INSURANCE - LIFE 52 102 102 108 108.00 INSURANCE - HEALTH 625 1,146 1,146 1,146 109.00 PENSION CONTRIBUTION 817 1,699 1,699 1,775 TOTAL PERSONNEL SALARIES 17,761 36,582 36,582 37,491 I MATERIALS AND SUPPLIES I 200.00 OFFICE SUPPLIES & PRINTING 8 1,600 1,430 100 210.00 MINOR EQUIPMENT 0 550 50 600 I TOTAL MATERIALS AND SUPPLIES 8 2,150 1,480 700 CONTRACTUAL SERVICE I 303.00 PUBLICATIONS AND DUES 512 454 454 429 304.00 TRAVEL AND TRAINING 1,156 2,440 640 3,040 311.01 INSURANCE - SELF 327 500 500 500 331.00 MOTOR POOL CHARGES 0 3,000 3,000 2,640 900.00 MISCELLANEOUS EXPENSE 56 80 80 80 TOTAL CONTRACTUAL SERVICE 2,051 6,474 4,674 6,689 MAINTENANCE ' 401.00 OFFICE MACHINE MAINTENANCE 0 50 50 50 402.00 RADIO MAINTENANCE 335 183 183 143 I 403.00 VEHICLE & MACHINE MAINTENANCE 769 567 555 495 TOTAL MAINTENANCE 1,103 800 788 688 TRAFFIC S 20,924 S 46,006 S 43,524 S 45,568 ====a======= = ____=====ms= ____________ I I I I 549 I I I PUBLIC WORKS DEPARTMENT TRAFFIC DIVISION ENGINEERING & PLANNING PROGRAM IEMPLOYEES SCHEDULE I Number of 1989 Budgeted Employees 1989 Traffic Supervisor 1.00 $ 29,987 II Bonus 1.479 $ 31.466 Extra Services $ 500 I EXPLANATION OF ACCOUNTS I101-531-5-210.00 MINOR EQUIPMENT II Software $ 500 Misc. Hand Tools 10 $ 600 I 101-531-5-303. 00 PUBICATIONS & DUES ICity Directory $ 65 Amer. Public Works Ass'n 46 I Int. Municipal Signal Ass'n 80 Nat'l Parking Ass'n 150 Movite 13 ITE Signal Design 75 I _. $ 429 I101-531-5-304. 00 TRAVEL & TRAINING I Mileage $ 540 Georgia Tech Course 2.500, $ 3 . 040 II I 550 CITY OF FAYETTEVILLE PUBLIC WORKS DEPARTMENT TRAFFIC DIVISION TRAFFIC CONTROL & PARKING METER MAINTENANCE PROGRAM ' GOAL: To maintain and improve the safety and efficiency of Fayetteville streets to the motoring and pedestrian public. ' OBJECTIVE: Reduce the possibility of conflicting signals or lack of signals at signalized intersections. ' an 1988 1989 9 5 3 (number of non-NEMA conflict monitors) STRATEGY(S).: 1. To reduce the number of existing Non-NEMA conflict monitors with state of the art NEMA standard monitors. 2 . To test all conflict monitors two times this year. OBJECTIVE: Reduce the number of signalized intersections that do not meet the manual on Uniform Traffic Control Devices standards. , 1987 1988 98 7 6 5 (number of nonconforming signalized intersections) ' STRATEGY(S) : 1. To upgrade one existing non-MUTCD standard traffic signal to a conforming condition. 2. To install all new traffic signals by established MUTCD ' standards. OBJECTIVE: Improve safety and visibility of school children and other pedestrians in crosswalks. 551 ' ' 1987 1988 1989 33 48 60 (number of properly signed crosswalks) ' 1987 1988 1989, 0 20 38 (number of crosswalks with thermoplastic) STRATEGY(S) : 1. To increase the number of properly signed crosswalks (properly signed by division of Ped Xing or School Xing) 2. To continue use of thermoplastic pavement markings to replace painted crosswalks. ' OBJECTIVE: To continue the educational process of personnel to help ensure the proper installation and maintenance of traffic signals, signs, parking meters and other devices. 1987 1988 1989 1 2 2 (number of employees attending certification ' schools) STRATEGY(S) : 1. To sent two employees to I .M.S.A. certification schools. ' Public Works Supervisor: Level I sign and markings certification school Maintenance Worker I . Level I signal certification school 552 I FUND 101 - GENERAL PUBLIC WORKS DEPARTMENT II DIVISION 532 TRAFFIC DIVISION ACTIVITY 5 TRAFFIC CONTROL & PARKING METER MAINTENANCE PROGRAM ACTUAL BUDGETED REVISED BUDGETED I 1987 1988 1988 1989 PERSONNEL SALARIES I 100.00 SALARIES AND WAGES S 53,395 S 48,657 $ 39,153 S 47,349 I 103.00 OVERTIME 0 389 0 389 105.00 SOCIAL SECURITY TAXES 48 478 2,979 0 107.00 INSURANCE - LIFE 29 0 164 0 108.00 INSURANCE - HEALTH 350 0 1,666 0 II 109.00 PENSION CONTRIBUTION 408 2,500 2,140 0 TOTAL PERSONNEL SALARIES 54,230 52,024 46,102 47,738 MATERIALS AND SUPPLIES 200.00 OFFICE SUPPLIES & PRINTING 39 155 155 81 II 202.00 SHOP SUPPLIES 157 273 195 200 203.00 CLEANING SUPPLIES 139 192 168 160 204.00 CHEMICALS 354 268 168 85 II 210.00 MINOR EQUIPMENT 542 400 400 350 211.00 STREET MARKING MATERIAL 1,031 5,178 4,380 4,135 212.00 SIGNS 24,159 22,610 22,610 24,200 I 217.00 SAFETY DEVICES 356 360 250 368 TOTAL MATERIALS AND SUPPLIES 26,777 29,436 28,326 29,579 CONTRACTUAL SERVICE I 302.00 UNIFORMS & PERSONAL EQUIPMENT 682 714 773 880 I 303.00 PUBLICATIONS AND DUES 0 100 0 100 304.00 TRAVEL AND TRAINING 827 3,781 2,750 1,200 305.00 POSTAGE 28 80 60 100 I 308.03 RENT OF EQUIPMENT 70 270 270 270 310.00 UTILITIES 22,688 24,196 22,000 23,100 311.00 INSURANCE - VEHICLES & BUILDINGS 366 367 367 382 311.01 INSURANCE - SELF 292 1,150 1,900 2,000 I 315.00 CONTRACT SERVICES 16,496 20,670 19,520 13,011 330.00 EQUIPMENT CHARGES 9,471 2,000 7,128 16,006 331.00 MOTOR POOL CHARGES 0 4,318 0 0 I 900.00 MISCELLANEOUS EXPENSE 19 100 100 100 TOTAL CONTRACTUAL SERVICE 50,938 57,746 54,868 57,149 I II I 553- I I FUND 101 - GENERAL PUBLIC WORKS DEPARTMENT DIVISION 532 TRAFFIC DIVISION ACTIVITY 5 TRAFFIC CONTROL & PARKING METER MAINTENANCE PROGRAM IACTUAL BUDGETED REVISED BUDGETED 1987 1988 1988 1989 IMAINTENANCE 400.00 BUILDING AND GROUNDS MAINTENANCE 716 660 660 540 I402.00 RADIO MAINTENANCE 490 596 896 585 403.00 VEHICLE & MACHINE MAINTENANCE 0 1,600 50 0 404.00 TRAFFIC CONTROL MAINTENANCE 13,989 18,238 14,227 13,270 407.00 MAINTENANCE OF SMALL EQUIPMENT 286 250 50 100 TOTAL MAINTENANCE 15,481 21,344 15,883 14,495 ICAPITAL - MISCELLANEOUS 801.00 FIXED ASSETS 15,473 53,098 52,812 38,010 I TOTAL CAPITAL - MISCELLANEOUS 15,473 53,098 52,812 38,010 II TOTAL TRAFFIC CONTROL AND PARKING METER MAINTENANCE PROGRAM S 162,899 S 213,648 S 197,991 S 186,971 I I I I I I I I I 554 I PUBLIC WORKS DEPARTMENT ' TRAFFIC DIVISION TRAFFIC CONTROL & PARKING METER MAINTENANCE PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted Employees 1989 III Works Supervisor 1.00 $ 23,383 Maintenance Worker I 1.00 12,474 Summer Help 4,023 II Benefits 6, 310 Bonus 1, 159 2.00 $ 47 . 349 Overtime $ 389 EXPLANATION OF ACCOUNTS 101-532-5-202.00 SHOP SUPPLIES Oxygen $ 70 II Acetylene 75 Weld Rod 55 II$ 200 101-532-5-210.00 MINOR EQUIPMENT ' Hand Tools $ 250 Miscellaneous Parts 100 $ 350 101-532-5-211. 00 STREET MARKER MATERIAL ' Paint $ 900 ' Thinner 110 Brushes 25 Thermoplastic 3 . 100 $ 4. 135 1 555 11 II II101-532-5-212.00 SIGNS Sign $ 18,000 I Posts 2,000 Brackets 2,700 Sheeting 1.500 S 24.200 II101-532-5-217.00 SAFETY DEVICES Poison Ivy shots $ 70 II Boots 170 Gloves 44 Safety Glasses 20 I First Aid Kit 50 Vest 14 S 368 I 101-532-5-302 .00 UNIFORMS & PERSONAL EQUIP. IIUniforms $ 780 Coveralls 100 II $ 880 I 101-532-5-303 .00 PUBLICATIONS & DUES I.M.S.A. Dues S 100 II I 101-532-5-304.00 TRAVEL & TRAINING I.M.S.A. $ 1. 200 II101-532-5-315.00 CONTRACT SERVICES I Striping $ 11,961 Square 1,000 N.W. Times 50 1 $ 13 . 011 II II II ' 556 II 101-532-5-404.00 TRAFFIC MAINTENANCE I Signal $ 8,000 Sign 700 , Raw material 350 Parking 1,220 Unknown Damage 3.000 , $ 13 .270 101-532-5-801.00 FIXED ASSETS II Township & Old Wire Traffic IISignal $ 17,405 Township & Gregg Traffic Sig. 17,405 4-Phase Cntroller (2) 2, 000 IIConflict Monitor Tester 1.200 $ 38. 010 I II II II II II 11 II I II II 557 1 I I FUND 210 - PUBLIC WORKS PUBLIC WORKS DEPARTMENT DIVISION 550 STREET DEPARTMENT DIVISION ACTIVITY 5 STREET CONSTRUCTION PROGRAM I ACTUAL BUDGETED ESTIMATED BUDGETED CONTRACTUAL SERVICES 1987 1988 1988 1989 I314.00 PROFESSIONAL SERVICES 47,000 93,500 36,570 7,100 315.00 CONTRACT SERVICES 683,000 423,000 100,000 365,000 I332.00 UTILITY RELOCATION 16,000 115,000 0 127,500 TOTAL CONTRACTUAL SERVICES 746,000 631,500 136,570 499,600 illCAPITAL 810.00 EASEMENTS 30,000 34,500 33,100 18,500 ITOTAL CAPITAL 30,000 34,500 33,100 18,500 ITOTAL STREET CONSTRUCTION S 776,000 S 666,000 S 169,670 S 518,100 I I I I I I 1 I I I 558 PUBLIC WORKS DEPARTMENT STREET DIVISION STREET CONSTRUCTION PROGRAM EXPLANATION OF ACCOUNTS 210-550-5-314.00 PROFESSIONAL SERVICES Intersection Improvement Township & Old Wire Rd. (Carryforward) $ 1, 100 ' Appleby Road (Carryforward) 6. 000 $ 7. 100 210 550 5 315.00 CONTRACT SERVICES , North Gregg Ave. Improvement Final Payment State Project # Z-142-1 (Rebudget) $ 80, 000 Crossover Rd. Signalization Final Payment State Project # 4923 (Rebudget) 25,000 North St. Reconstruction (RailRoad Tracks to Gregg) (Rebudget) 45,000 Intersection Improvement Township to Old Wire Rd. 65,000 II Appleby Rd. (Sunny Lane to Gregg) (Carryforward) 150,000 $365,000 I 210-550-5-332 .00 UTILITY RELOCATION North St. at Railroad Track (Rebudget) $120, 000 Appleby Road (Carryforward) 7 .500 II $127. 500 210-550-5-810.00 EASEMENTS North Street (Rebudget) $ 15, 000 Appleby Road (Carryforward) 3,500 II 18 ,500 559 I IFUND 210 - PUBLIC WORKS PUBLIC WORKS DEPARTMENT DIVISION 552 STREET DIVISION ACTIVITY 5 CONSTRUCTION OF DRAINAGE STRUCTURES PROGRAM I ACTUAL BUDGETED ESTIMATED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 7,741 $ 0 $ 0 $ 0 106.00 COST ALLOCATION 841 0 0 0 ITOTAL PERSONNEL SALARIES 8,582 0 0 0 MATERIALS AND SUPPLIES 215.00 HOT MIX, ASPHALT, AND GRAVEL 6,674 0 0 0 216.00 CONSTRUCTION MATERIALS 14,645 0 0 0 ITOTAL MATERIALS AND SUPPLIES 21,319 0 0 0 CONTRACTUAL SERVICES II 315.00 CONTRACT SERVICES 147,000 26,500 26,500 0 330.00 EQUIPMENT CHARGES 5,000 0 0 0 ITOTAL CONTRACTUAL SERVICES 152,000 26,500 26,500 0 I TOTAL CONST. OF DRAINAGE STRUCTURES $ 181,901 S 26,500 S 26,500 S ss 0 sasssss.2 I 560 I FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT II DIVISION 560 TRANSMISSION AND DISTRIBUTION DIVISION ACTIVITY 5 CAPITAL WATER MAINS PROGRAM CAPITAL I ACTUAL BUDGETED ESTIMATED BUDGETED WATER MAINS CONSTRUCTION 1987 1988 1988 1989 PERSONNEL SALARIES I 100.00 SALARIES AND WAGES S 7,702 S 3,000 S 0 S 3,000 I 106.00 COST ALLOCATION 433 0 0 0 TOTAL PERSONNEL SALARIES 8,135 3,000 0 3,000 MATERIALS & SUPPLIES 1 216.00 CONSTRUCTION MATERIALS 664 10,000 0 10,000 I TOTAL MATERIALS & SUPPLIES 664 10,000 0 10,000 CONTRACTUAL SERVICES I 314.00 PROFESSIONAL SERVICE 0 200,000 0 12,000 315.00 CONTRACT SERVICES 69,317 1,429,100 331,400 521,800 I 330.00 EQUIPMENT CHARGES 9,161 1,000 0 1,000 TOTAL CONTRACTUAL SERVICES 78,478 1,630,100 331,400 534,800 I CAPITAL 810.00 EASEMENTS 0 3,500 0 16,000 I TOTAL CAPITAL 0 3,500 0 16,000 TOTAL CAPITAL WATER MAINS CONSTRUCTION S 87,277 S 1,646,600 S 331,400 $ 563,800 1 ===s = as===.==sss= ass==ass==== I I I I I 561 I PUBLIC WORKS DEPARTMENT WATER TRANSMISSION AND DISTRIBUTION DIVISION CAPITAL WATER MAINS PROGRAM EXPLANATION OF ACCOUNTS 11 540-560-5-100.00 Salaries and Wages Maintenance Crew to Construct Small Projects as Needed $ 3 .000 ' 540-560-5-216.00 CONSTRUCTION MATERIALS Pipe and Fittings for Small Projects $ 10.000 540-560-5-314.00 PROFESSIONAL SERVICES ' Construction Management of State Job #R40068, Hwy. 71 $ 12 .000 540-560-5-315.00 CONTRACT SERVICES Hwy. 71, Job #R40068 Water Relocation, 62% (Rebudget) $282,500 North Street Relocation, 95% Reimbursable (Rebudget) 60,000 Poplar Street Bridge Relocation, 80% Reimbursable (Rebudget) 22, 000 ' Farmington/Greenland Water Improvements (Carryforward) 51,700 Water Line Oversizing 50,000 Water Line Replacement, Green- land Improvement, Parker Street - Rush to Airport 25, 600 ' Farmington Water Improvements 30,000 $521.800 11 I 562 FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT ' DIVISION 561 WATER TRANSMISSION AND DISTRIBUTION DIVISION CAPITAL EXPENDITURES PROGRAM ACTUAL BUDGETED ESTIMATED BUDGETED 1 CAPITAL 1987 1988 1988 1989 801.00 FIXED ASSETS S 1,942 S 27,850 $ 20,500 S 57,303 , TOTAL CAPITAL EXPENDITURES $ 1,942 S 27,850 S 20,500 S 57,303 sass: ssssssasssss I I 1 563 ' 1 PUBLIC WORKS DEPARTMENT WATER TRANSMISSION & DISTRIBUTION DIVISION CAPITAL EXPENDITURES PROGRAM 1 EXPLANATION OF ACCOUNTS 1 540-561-5-801.00 FIXED ASSETS Variable Frequency B Drive/ ' Booster - Hwy 45E. Rollforward $ 8,000 Venturi Tube 2,000 Pressure Transducer 2,500 ' Water Tapping Machine 11,500 Shell Cutters 1,758 Hole Hog 9, 000 ' Office Desk 600 Portable Radio 3, 000 Cut Off Saw 950 Telemetry Monitor Water Tank 995 24" Backhoe Bucket 2,000 Leak Detector 15. 000 $ 57, 303 I 1 I 1 1 1 i 1 1 1 564 1 CITY OF FAYE9TEVILLE PUBLIC WORKS DEPARTMENT WATER TRANSMISSION AND DISTRIBUTION DIVISION WATER CONNECTION PROGRAM 1 GOAL: To provide water service connections in a prompt and cost effective manner in accordance with the adopted policies and procedures concerning service connections. OBJECTIVE: To reduce water connection waiting period and cost overruns. 1987 1988. 1989 1 N/A 403 425 (est. ) 11 (connections per year) STRATEGY(S) : 1 1. Field check each "Service Connection Order" . 2. Apply for necessary State and County permits. 1 3. Have utilities located before crew moves to job site. 4. Estimate equipment, manpower, and material requirements. 5. Schedule taps in chronological order (group by zone when possible) . 6. Utilize maintenance information and work order system. 1 1 1 i 1 1 565 1 I IFUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT DIVISION 562 TRANSMISSION AND DISTRIBUTION DIVISION ACTIVITY 5 WATER CONNECTIONS PROGRAM ICAPITAL - WATER SERVICE CONNECTIONS ACTUAL BUDGETED ESTIMATED BUDGETED IPERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 39,703 S 52,203 $ 40,000 $ 53,485 I 103.00 OVERTIME 0 1,412 500 1,501 106.00 COST ALLOCATION 10,165 19,546 19,546 16,841 TOTAL PERSONNEL SALARIES 49,868 73,161 60,046 71,827 IMATERIALS AND SUPPLIES I 216.00 CONSTRUCTION MATERIALS 35,216 40,500 30,000 40,500 TOTAL MATERIALS AND SUPPLIES 35,216 40,500 30,000 40,500 ICONTRACTUAL SERVICES 315.00 CONTRACT SERVICE 0 500 500 500 I 330.00 EQUIPMENT CHARGES 15,220 18,870 12,532 21,107 TOTAL CONTRACTUAL SERVICES 15,220 19,370 13,032 21,607 1 TOTAL WATER SERVICE CONNECTIONS S 100,304 $ 133,031 S 103,078 S 133,934 I I I I I I 1 566 11 PUBLIC WORKS DEPARTMENT TRANSMISSION & DISTRIBUTION DIVISION WATER CONNECTIONS PROGRAM PERSONNEL SCHEDULE Number of 1989 Budgeted , Employees 1989 Public Work Supervisor .81 $ 18,762 ' Maint. Worker II .75 13,794 Miant. Worker I .90 11, 682 Bonus 1, 323 II Fringe Benefits 7.924, 2.46 $ 53 .485 EXPLANATION OF ACCOUNTS ,540-562-5-216.00 CONSTRUCTION MATERIAL ' Material to Make Water IIService Connections $ 40.500 540-562-5-315.00 CONSTRACT SERVICE , Contract Services for Concrete Work S 500 , 540-562-5-330.00 EQUIPMENT CHARGES To Expense Motor Pool , Charges $ 21. 107 I I I 567 , I 1 FUND 540 - WATER SEWER PUBLIC WORKS DEPARTMENT DIVISION 563 TRANSMISSION AND DISTRIBUTION ACTIVITY 5 RURAL WATER CONNECTION PROGRAM ICAPITAL - RURAL WATER CONNECTIONS ACTUAL BUDGETED ESTIMATED BUDGETED IPERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES S 2,574 $ 3,847 $ 1,000 S 3,875 103.00 OVERTIME 99 223 223 474 I 106.00 COST ALLOCATION 711 1,442 1,442 1,220 TOTAL PERSONNEL SALARIES 3,384 5,512 2,665 5,569 IMATERIALS AND SUPPLIES I 216.00 CONSTRUCTION MATERIALS 1,652 2,500 1,000 2,500 TOTAL MATERIALS AND SUPPLIES 1,652 2,500 1,000 2,500 1 CONTRACTUAL SERVICES 315.00 CONTRACT SERVICES 0 0 0 500 I 330.00 EQUIPMENT CHARGES 873 1,647 814 1,510 TOTAL CONTRACTUAL SERVICES 873 1,647 814 2,010 ITOTAL RURAL WATER CONNECTIONS $ 5,909 S 9,659 $ 4,479 S 10,079 iiiiiiiiiii7 iiiiiii=iiii iiiiiii=isii I I I I I I I I I 56S PUBLIC WORKS DEPARTMENT TRANSMISSION & DISTRIBUTION DIVISION RURAL WATER CONNECTION PROGRAM PERSONNEL SCHEDULE I Number of 1989 Budgeted Employees 1989 II Public Works Supervisor .07 $ 1, 651 Maint. Worker II .07 1,272 11 Maint. Worker I .02 250 Bonus 81 Fringe Benefits 621 . 16 $ 3,875 II i EXPLANATION OF ACCOUNTS 540-563-5-216.00 CONSTRUCTION MATERIAL ' Material Expenses for Making Water Service Connections S 2,500 II 11 I 1 569 ' I FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT DIVISION 570 SEWER MAINTENANCE & COLLECTION DIVISION ACTIVITY 5 SEWER MAINS CONSTRUCTION PROGRAM I CAPITAL ACTUAL BUDGETED ESTIMATED BUDGETED SEWER MAINS 1987 1988 1988 1989 IPERSONNEL SALARIES I 100.00 SALARIES AND WAGES f 1,942 $ 1,000 S 0 $ 1,000 106.00 COST ALLOCATION 494 0 0 0 TOTAL PERSONNEL SALARIES 2,436 1,000 0 1,000 IMATERIALS & SUPPLIES I216.00 CONSTRUCTION MATERIALS 1,735 3,000 0 3,000 TOTAL MATERIALS & SUPPLIES 1,735 3,000 0 3,000 ICONTRACTUAL SERVICES 315.00 CONTRACT SERVICES 913,515 1,376,700 234,571 555,000 330.00 EQUIPMENT CHARGES 1,735 500 0 500 TOTAL CONTRACTUAL SERVICES 915,250 1,377,200 234,571 555,500 ICAPITAL 810.00 EASEMENTS 9,821 4,000 500 5,000 ITOTAL CAPITAL 9,821 4,000 500 5,000 ITOTAL SEWER MAINS CONSTRUCTION f 929,242 $ 1,385,200 S 235,071 $ 564,500 I I I I I I 570 PUBLIC WORKS DEPARTMENT SEWER MAINTENANCE & COLLECTION DIVISION SEWER MAINS CONSTRUCTION PROGRAM 1 EXPLANATION OF ACCOUNTS ' 540-570-5-100. 00 SALARIES & WAGES ' Maintenance Crew to Construct Small Projects as Needed $ 1, 000 11 540-570-5-216.00 CONSTRUCTION MATERIALS Pipe and Fittings for Small Projects $ 3 ,000 I 540-570-5-315.00 CONTRACT SERVICES Relocate along Hwy. 71 - State Project #R40068 $130, 000 North Street Relocation 15, 000 I Poplar St. Bridge Relocation 31, 000 Brophy Street/Highland Ave./ Shadowridge Carryforward 20, 000 Dickson Street/West End/East- wood/Storer Carryforward 24, 000 II Green Valley Carryforward 30, 000 Odor Control - Installation of Special Equipment 80,000 II Lift Station Rehab per OMI Contract 225, 000 $555, 000 540-570-5-810. 00 EASEMENTS ' Relocation along Hwy. 71 $ 2,500 Poplar Street 24500 $ 5, 000 I 571 1 FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT DIVISION 571 SEWER MAINTENANCE & COLLECTION CONSTRUCTION PROGRAM ' ACTIVITY 5 CAPITAL EXPENDITURES ACTUAL BUDGETED ESTIMATED BUDGETED CAPITAL 1987 1988 1988 1989 801.00 FIXED ASSETS $ 6,551 S 42,500 S 32,000 S 40,188 810.00 BUILDING COST 0 0 0 18,700 TOTAL CAPITAL EXPENDITURES S 6,551 $ 42,500 S 32,000 S 58,888 mamaaaaaaa aasaaaa aaaa I I I 57, PUBLIC WORKS DEPARTMENT SEWER MAINTENANCE AND COLLECTION DIVISION CAPTIAL EXPENDITURES PROGRAM EXPLANATION OF ACCOUNTS 540-571-5-801.00 FIXED ASSETS Gas Detectors (2) $ 5,000 II Sewer Tapping Machine 8, 000 ARAP/Escape Supplied Airline Respirator 1,500 12 Volt DC Air Blower (2) 1,400 Portable Radio 3,000 Hydraulic Cutters 1,500 II Concrete Saw 6, 000 Rollforward 12 Volt DC Pump 2,288 Trench Box 10, 000 I Wench Powered Tripod 1,500 MI $ 40, 188 540-571-5-810.00 BUILDING COSTS I Reroof Pump Building - Summit $ 700 Reroof Old Filter Plant 18 . 000 $ 18.700 I 1 1 573 CITY OF FAYEVILLE PUBLIC WORKS DEPARTMENT ' SEWER MAINTENANCE AND COLLECTION DIVISION SEWER CONNECTIONS PROGRAM GOAL: To provide sewer service connections in a prompt and cost effective manner. ' OBJECTIVE: To reduce sewer connection waiting period and cost overruns. ' 1987 1988 1989 236 233 250 (est. ) ' (connections per year) STRATEGY(S) : 1. Field check each "Service Connection Order" . 2. Apply for necessary State and County permits. 3. Have utilities located before crew moves to job site. ' 4. Estimate equipment, manpower, and material requirements. ' S. Schedule taps in chronological order (group by zone when possible) . 6. Utilize maintenance information and work order system. 574 I FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT I DIVISION 572 SEWER MAINTENANCE & COLLECTION DIVISION ACTIVITY 5 SEWER CONNECTIONS PROGRAM ACTUAL BUDGETED REVISED BUDGETED PERSONNEL SALARIES 1987 1988 1988 1989 100.00 SALARIES AND WAGES $ 45,397 S 30,000 $ 30,000 S 56,563 I 103.00 OVERTIME 1,210 999 750 948 106.00 COST ALLOCATION 7,570 20,699 20,699 17,810 I TOTAL PERSONNEL SALARIES 54,177 51,698 51,449 75,321 MATERIALS AND SUPPLIES 111 216.00 CONSTRUCTION MATERIALS 16,658 20,000 14,000 20,000 I TOTAL MATERIALS AND SUPPLIES 16,658 20,000 14,000 20,000 CONTRACTUAL SERVICE II 315.00 CONTRACT SERVICES 534 1,000 1,000 1,000 II330.00 EQUIPMENT CHARGES 17,784 18,870 10,032 18,260 TOTAL CONTRACTUAL SERVICE 18,318 19,870 11,032 19,260 II TOTAL SEWER CONNECTIONS $ 89,153 $ 91,568 $ 76,481 $ 114,581 sasasassssas aassss I I I I I I I I 575 ' PUBLIC WORKS DEPARTMENT SEWER MAINTENANCE & COLLECTION DIVISION SEWER CONNECTIONS PROGRAM PERSONNEL SCHEDULE ' Number of 1989 Budgeted Employees 1989 Public Works Supervisor .90 $ 20,810 ' Maint. Worker II .81 14,925 Maint. Worker I .85 11, 073 Bonus 1,461 Fringe Benefits 8,294 2.56 $ 56,563 ' Overtime $ 948 EXPLANATION OF ACCOUNTS 540-572-5-216.00 CONSTRUCTION MATERIAL Material expenses for making sewer service connections $ 20,000 540-572-5-330.00 EQUIPMENT CHARGES ' To expense Motor Pool Charges $ 18,260 576 I FUND 540 - WATER & SEWER PUBLIC WORKS DEPARTMENT I DIVISION 680 WATER AND SEWER DIVISION ACTIVITY 7 DEBT SERVICE PROGRAM II ACTUAL BUDGETED ESTIMATED BUDGETED 111 DEBT SERVICE 1987 1988 1988 1989 502.00 PAYING AGENTS FEES S 1,000 S 1,000 S 1,000 S 2,000 I 501.00 INTEREST EXPENSE 350,457 351,492 351,492 715,232 504.00 BOND DISCOUNT AMORTIZATION 20,718 20,718 20,718 20,718 505.00 BOND ISSUANCE AMORTIZATION 10,800 10,800 10,800 10,800 I 506.00 BOND ISSUANCE COST 0 0 0 220,000 622.00 TRANSFER TO DEBT SERVICE 102,000 102,000 102,000 102,000 ***.** TRANSFER TO CONSTRUCTION FUND 0 0 0 9,680,000 ***.** TRANSFER TO '89 DEBT SERVICE 0 0 0 1,100,000 I TOTAL WATER MAIN CONSTRUCTION $ 484,975 S 486,010 $ 486,010 $ 11,850,750 =:saris... saxaa:ZZZ. I II II II II I I II I II II 577 I 1 I II I II I I APPENDIX I I I 1 I 1 1989 i ANNUAL BUDGET I AND WORK PROGRAM I I 1 I I I I 1 I I I I I I I I I I I I I I I GLOSSARY ACCOUNT GROUP. A self-balancing set of accounts which are not a ' fund or a fiscal entity. General Fixed Assets Account Group and General Long-Term Debt Account Group are such examples. ' ACCOUNTING SYSTEM. Records and procedures that discover, record, classify, and report information on the financial position and operations of a governmental unit or any of its funds. ' ACCRUED EXPENSE. An expense incurred during the current accounting period but which are not payable until a subsequent accounting period. ' ACCRUED REVENUE. Revenue earned during the current accounting period but which are not to be collected until a subsequent ' accounting period. AD VALOREM. A basis for levy of taxes upon property based on value. AGENCY FUND. A fund consisting of resources received and held by the governmental unit as an agent for others. ' APPROPRIATION. An authorization granted by the board to incur liabilities for specific purposes. ' ASSETS. Probable future economic benefits obtained or controlled by a particular entity as a result of past transactions or events. ' BOARD-DESIGNATED FUND. Funds created to account for assets set aside by the Board for a specific purpose. BOND. A written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, called the maturity date(s) , together with periodic interest at a specified rate. BOND DISCOUNT. The excess of the face value of a bond over the price for which it is acquired or sold. BOND PREMIUM. The excess of the price at which a bond is acquired or sold over its face value. BONDED DEBT. The portion of indebtedness represented by outstanding bonds. ' BUDGET. A financial operating plan consisting of estimates of proposed expenditures for a given period and the proposed means of financing them. 578 BUDGET CONTROL. The control or management of the approved Budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. BUDGET DOCUMENT. The instrument used by the budget-making ' authority to present a comprehensive financial program to the appropriating body. BUDGET MESSAGE. A general discussion of the proposed budget as presented in writing by the City Manager to the Board of Directors. The message contains an explanation of the principal budget items and recommendations regarding the financial policy for the coming year. CAPITAL IMPROVEMENT FUND. A fund created to accumulate revenues , from current taxes levied for major repairs and maintenance to fixed assets of a nature not specified at the time the revenues are levied. CAPITAL OUTLAY. Expenditures that result in the acquisition of or addition to fixed assets. , CAPITAL PROJECTS FUND. A fund created to account for all resources to be used for the acquisition or construction of designated fixed assets. CONSTRUCTION WORK IN PROGRESS. The cost of construction work that , has been started but not yet completed. CONTRACTUAL SERVICE. An agreement to perform a service or task by external organizational units. A group of accounts which cover the above as well as travel and training and other miscellaneous services. CONTINGENT FUND. Funds set aside to provide for unforeseen ' expenditures of uncertain amounts. DEBT SERVICE. The amount of money necessary to pay interest on an outstanding debt, the principal of maturing material serial bonds, and the required contributions to a sinking fund for term bonds. DEBT SERVICE FUND. A fund established to finance and account for ' the payment of interest and principal on all general obligation debt, serial and term, other than that payable exclusively from special assessments and revenues from fiduciary and proprietary funds. DEPARTMENT. Departments are the major organizational subdivisions. They have a broad overall purpose. The City of Fayetteville has been reorganized into six Departments: General Administration, Administrative Services, Police, Fire, Public Works, and Planning Management. Each Department has a Director who reports to the City Manager (who is also the Director of General Administration) . Two of the Departments, Administrative r,. w/ ' Services and Public Works, have activities in more than one fund. DIVISION. Divisions are the major functional sub-divisions and correspond roughly to the departmental hierarchy formerly used by the City. Each Division has been assigned to one of the Departments according to the type of activity it performs. For example, the Traffic Division is part of the Public Works Department. In addition, each Division has developed a statement of Goals and Objectives and strategies for obtaining them. ' ENCUMBRANCE. An account used to record the estimated amount of contracts, salary commitments and purchase orders that are chargeable to an appropriation. ' ENTERPRISE FUND. A fund established to finance and account for the acquisition, operation, and maintenance of governmental ' facilities and services which are entirely or predominantly self- supporting by user charges. ' ENTITLEMENT. The amount of payment to which a state or local government is entitled as determined by the federal government pursuant to an allocation formula contained in applicable statues. EXPENDITURE. Accounts which are kept on either the accrual basis or modified accrual basis of accounting and designates the cost of goods delivered or services rendered, whether paid or unpaid, ' including expenses and capital outlays. EXPENSE. Charges incurred for operation, maintenance, interest, and other charges that will benefit the current year. FIDUCIARY FUND. Any fund held by a governmental unit as an agent or trustee. FISCAL PERIOD. Any period at the end of which a governmental unit determines its financial position and the results of its ' operations. FISCAL YEAR. A 12-month period of time to which the annual budget ' applies and at the end of which a governmental unit determines its financial position and the results of its operations. FIXED ASSET. Long-term assets that are intended to be held or ' used, such as land, buildings, machinery, furniture, and other equipment. ' FRANCHISE TAX. Fees levied on a corporation in return for granting a privilege sanctioning a monopoly or permitting the use of public property, usually subject to regulation set by the governing body. FUND. A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together ' with all related liabilities and residual equities, or balances, 580 and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE. Fund equity available for appropriation. FUND EQUITY. The excess of assets over liabilities. A portion of the equity may be reserved or designated; the remainder is Fund Balance. GENERAL FIXED ASSETS ACCOUNT GROUP. A self-balancing group of accounts set up to account for the general fixed assets of a governmental unit. GENERAL FUND. A fund used to account for all transactions of a ' governmental unit that are not accounted for in another fund. GENERAL LONG-TERM DEBT ACCOUNT GROUP. A self-balancing group of accounts set up to account for long-term debt which is legally payable form general revenues. GOAL. A goal is a statement of desired conditions to be maintained or achieved through the efforts of an organization. Actual total achievement may be impossible, but the goal is a standard against which to measure progress toward ideal conditions. A goal is a definition of results toward which the work of the organization is directed. GOVERNMENTAL FUND. A generic classification adopted by the National Council on Governmental Accounting to refer to all funds other than proprietary and fiduciary funds. General fund, special revenue funds, capital projects funds, debt service funds, and special assessment funds are all examples of governmental fund types. GRANT. A contribution by one governmental unit to another unit. The contribution is usually made to aid in the support of a specified function or for the acquisition or construction of fixed assets. INCOME. A term used to represent the excess of revenues earned ' over the expenses incurred in carrying on a enterprise operation. INTERFUND LOAN. A loan made by one fund to another. ' INTERFUND TRANSFER. An amount transferred from one fund to another. INTERGOVERNMENTAL REVENUE. Revenue from other governments. Grants, entitlements, and shared revenues are types of intergovernmental revenue. INTERNAL SERVICE FUND. A fund established to finance and account for services and commodities furnished by a designated department 581 ' to other departments. Amounts expended by the fund are reestablished from either operating earnings or by transfers from other funds. INVESTMENT. Securities held for the production of income in the form of interest and dividends. LIABILITY. Probable future sacrifices of economic benefits arising from present obligations of a particular entity to transfer assets or provide services to other entities in the future as a result of past transactions or events. LINE-ITEM. A detailed classification of an expense or expenditure classified by object within each Division. LINE-ITEM BUDGET. A budget featuring things to be purchased. By ' relating appropriations to commodities, line-item budgets represent a "shopping-list" approach to allocation problems. This approach is believed to express official and citizen interest in ' the values of economy and control. Also known as traditional budgeting. LONG-TERM DEBT. Debt with a maturity of more than one year after ' the date of issuance. MODIFIED ACCRUAL BASIS. Governmental funds use the modified ' accrual basis of accounting. Revenues are recognized in the period in which they become both available and measurable. Expenditures are recognized at the time a liability is incurred. MUNICIPAL BOND. A bond issued by a state or local government. NET INCOME. A term used in governmental enterprise to designate the excess of total revenues over total expenses. NONOPERATING EXPENSE. Proprietary fund expenses incurred in performance of activities not directly related to supplying the basic service by a governmental enterprise. NONOPERATING INCOME. Proprietary fund income that is not derived from the basic operations of such enterprises. OBJECT CODE. Expenditure classification according to the types of items purchased or services obtained; for example, personnel services, materials & supplies, contractual service, and capital. ' OBJECTIVE. An objective is a decision about the amount of progress to be made within a specified period of time. It states in measurable and quantitative terms the results to be achieved ' within a specified time and plans the incremental steps to achieve the goal. OPERATING TRANSFER. Legally authorized interfund transfers from a ' fund receiving revenue to the fund that makes expenditures. 11 582 ORDINANCE. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. PERFORMANCE BUDGET. A budget which relates appropriations to work loads. By featuring unit measures, performance budgets are believed to express official and citizen interest in the managerial value of efficiency. PROGRAM. Operating units within a Division. Each program represents a specific type of activity within its Division aimed at providing a service for which the City is responsible. PROGRAM BUDGET. A budget which relates appropriations to goals. Budgetmakers practicing this approach strive to appropriate sums to non-organization, goal-oriented cost centers. Program budgeting is believed to express official and citizen interest in planning and in the effective use of resources PROPRIETARY FUND. Sometimes referred to as "income-determination" or "commercial-type" funds. Examples are enterprise and internal service funds. RESERVE. An account that records a portion of the fund equity that must be segregated for some future use and which is not available for further appropriation or expenditure. RESERVE FOR ENCUMBRANCE. A segregation of a portion of fund 111 equity in the amount of encumbrances outstanding. RESIDUAL EQUITY TRANSFERS. Additions to or deductions from the beginning fund balance of governmental funds. RETAINED EARNINGS. The accumulated earnings of an enterprise or internal service fund that have been retained in the fund and that are not reserved for any specific purpose. REVENUE. Additions to fund financial resources other than from interfund transfers and debt issue proceeds. SPECIAL ASSESSMENT FUND. A fund set up to finance and account for the construction of improvements or provision of services that are to be paid from, wholly or in part, from special assessments levied against benefited property. SPECIAL REVENUE FUND. A fund established to account for revenues from specific taxes or other earmarked revenue sources that by law are designated to finance particular functions or activities of government. STRATEGY. A strategy is a plan for achieving a specified II 583 I ' objective. While the objective states the desired results to be achieved, the strategy states the means for achieving these results. The strategy should state and quantify the resources to be devoted to the project. TAX. A compulsory charge levied by a governmental unit for the purpose of raising revenue. These revenues are used to pay for services or improvements provided for the general public benefit. UNRESERVED FUND BALANCE. The amount remaining in a fund that is not designated for some future use and which is available for further appropriation or expenditure. UNRESTRICTED FUND. Funds that are established to account for assets or resources which may be utilized at the discretion of the Board. USER CHARGE. A charged levied against users of a service or purchasers of a product of an enterprise or internal service funds. I I I 584 II INDEX I 11 1988 Budgeted Vs. 1989 Proposed Budget: ' Administrative Services Department 125 Fire Department 319 General Administration Department 94 IIPlanning Management 345 Police Department 277 Public Works Department 390 1988 Revised Vs. 1989 Proposed Budget: Administrative Services Department 124 II Fire Department 318 General Administration Department 93 IIPlanning Management 344 Police Department 278 Public Works Department 389 Advertising and Promotion Fund: IIFund Balance 17 Revenue and Expenditure Summary 18 Airport: IIAdministration 400 Buildings and Grounds Maintenance 416 Capital Expenditures 420 I Janitorial 413 Airport Fund: Expenditure Summary 53 Fund Balance 49 IIRevenue Detail 50 Airport Fund - Revenues & Expenditures XXXIX Airport Operations and Maintenance Fund: Expenditure Summary 56 II Fund Balance 54 Revenue Detail 55 I Airport Replacement Fund: Fund Balance 57 Revenue and Expenditure Summary 58 Airport Revenue Bond Fund: , Fund Balance 59 Revenue and Expenditure Summary 60 Animal Services: IIAnimal Shelter 269 Patrol/Emergency Response 265 Arts Center Bond Fund: IIFund Balance 23 Revenue and Expenditure Summary 24 Arts Center Project Fund 27 Assistant City Manager 130II Bond Indebtedness XXX Budget Adjustment Procedures XIX Budget Document XVII II 585 II II I Budget Process XVIII Building Maintenance: General Maintenance 183 II Janitorial Capital Ex 191 Expenditures XLII Capital Improvement Construction Fund: II Fund Balance 33 Revenue and Expenditure Summary 34 City Attorney - Legal 100 City Engineering: il Operations & Administration 354 Plans and Specifications 350 Public Construction Administration 364 II Right-of-Way Acquistion 361 City Manager 97 City Manager's Letter I I City Organizational Structure XVI City Prosecutor: Circuit Court Cases 107 Municipal Court Cases 103 I Combined Statement - Governmental Fund Types IX Communications - Central Dispatch Center 114 Continuing Education Center Fund: II Expenditure Summary 63 Fund Balance 61 Revenue Detail 62 Customer Accounting & Collection: II Capital 238 Customer Service 227 Meter Maintenance 234 I Meter Reading 222 Data Processing: Applications 210 II Operations 215 Debt Service Requirements to Maturity XXXI Economic Development 111 Finance: I Accounting and Audit 146 Budget and Research 159 Internal Auditing 179 II Payroll 155 Revenue Collection 171 Utility Billing 167 I Fire: Hazardous Materials Emergencies Response 339 Hydrant Charges 342 Operations 326 11 Prevention 322 Training 334 Fire Pension Fund: I Fund Balance 88 Revenue and Expense Summary 89 Fund Equity - All Fund Types XXIX II II 586 1 a IIGener 1 Fund: Expenditure Summary 9 Fund Balance 1 Revenue Detail 3 11 General Fund - Revenues & Expenditures XXXVII Getting to Know Our City XV Glossary 578 II Governmental Revenues by Source XXXIV Industrial Park Fund: Fund Balance 64II Revenue and Expense Summary 65 Inspection: Inspections 381 Permits 378 Violations 385 Maintenance Fund: I Fund Balance 84 Revenue and Expense Summary 85 Major Fund Expenditures XXXVI Miscellaneous - General Fund 274 II Municipal Court: Criminal Cases 254 Probation & Fine Collection 259 I Small Claims & Civil Cases 262 Municipal Judge 109 Municipal Judge Retirement: II Fund Balance 90 Revenue and Expense Summary 91 Off Street Parking Fund: Fund Balance 19II Revenue and Expenditure Summary 20 Parks: Administration 508 IIAthletics Program 518 Ballfield Maintenance 538 Lake Maintenance 528 I Library 526 Park Maintenance 531 Recreation Center-Transfers 523 Swimming Pool 513I/ Personnel: Administration 132 Employee Development 136 I Recruitment & Selection 141 Personnel Summary: Administrative Services Department 128 I Fire Department 321 General Administration Department 96 Planning Management 347 Police Department 280 I Public Works Department 394 Personnel Variation Summary XXI II 587 II I 1 Planning: Boards and Committees 373 Permits & Code Enforcement 368 II Planning Management - Planning Management Director 348 Planning Management Fund: Expenditure Summary 83 II Fund Balance 81 Revenue Detail 82 Police: II Crime Prevention/Training 290 Drug Enforcement 299 Investigation Services 311 Jail 295 I Patrol/Warrant 304 Support Services 281 Police Pension Fund: 1 Fund Balance 86 Revenue and Expense Summary 87 Program Summary: Administrative Services Department 126 II Fire Department 320 General Administration Department 95 Planning Management 346 II Police Department 279 Public Works Department 391 Public Maintenance - Administration 422 I Public Works Director 396 Replacement Funds: Fund Balance 31 Revenue and Expenditure Summary 32 II Revenues & Expenses - All Fund Types XXXIII Sales Tax Bond Fund: Fund Balance 25 I Revenue and Expenditure Summary 26 Sales Tax Construction Fund: Fund Balance 46 II Revenue and Expenditure Summary 47 Sanitation Fund: Expenditure Summary 77 Fund Balance 73 I Revenue and Expense Summary 74 Revenue Detail 75 Sanitation Fund - Revenues & Expenditures XLI I Sanitation: Brush Service 501 Commercial Pickup 495 Landfill 503 Operations & Administration 488 Residential Pickup 498 Sewer: I Capital Expenditures 572 Pumping Equipment Maintenance 475 Sewer Connections 574 IISewer Main Maintenance 469 II 588 I Sewer Mains Construction 57011 Sewer Plant Construction Fund: Expenditure Summary 39 Fund Balance 37 Revenue Detail 38 Sewer Sales Tax Fund: 21 Fund Balance 22 IIRevenue and Expenditure Summary Shop: 251 Capital Vehicle Maintenance 240II Shop Fund: Expenditure Summary 80 Fund Balance 78 II Revenue Detail 79 Statement of Percentage Changes XXII Street Fund: IIExpenditure Summary 13 Fund Balance 16 Revenue Detail 14 Street Fund - Revenues & Expenditures XXXVIII I Street: 560 Construction of Drainage Structures Drainage Maintenance 442 Right-of-Way Maintenance 434 Street Construction 558 Street Maintenance 437 Street Maintenance Adminstration 428II Traffic: Administration & Enforcement 542 Control & Parking Meter Maintenance 55111 Engineering & Planning 546 User Fees By Service XXXV Wastewater Treatment - Contract 506 I Water & Sewer - Administration & Inventory 480 Water: Capital Expenditures 563 Capital Water Mains 561 Fire Hydrants and Valves 449 Growth Area Mains Maintenance 465 Maintenance Farmington & Greenland 467 Maintenance of Dams 462 II Meter Maintenance 459 Pumping Equipment Maintenance 456 IIRural Water Connection 568 Tank Maintenance 453 Water Connections 565 Water and Sewer - Debt Service 577 Water and Sewer Fund: Capital Revenue and Expense Summary 68 Expenditure Summary 72 I Fund Balance 66 Revenue and Expense Summary 67 Revenue Detail 69 II 589 II ' Water and Sewer Fund - Revenues & Expenditures XL Water and Sewer Revenue Construction Fund: Fund Balance 42 1 Revenue and Expenditure Summary 43 Water Supply 398 Where the Money Comes/Goes XXVIII I 1 I 1 I I I I 590 i