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Home My WebLink About224-23 RESOLUTIONO` fQYF trf,` 4 4 M KgK�Ns�'y 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 224-23 File Number: 2023-1140 PLAYCORE WISCONSIN, INC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF BATTING CAGES FOR THE GARY HAMPTON SOFTBALL COMPLEX FROM PLAYCORE WISCONSIN, INC. D/B/A GAMETIME IN THE AMOUNT OF $168,727.72, PURSUANT TO AN OMNIA PARTNERS COOPERATIVE PURCHASING AGREEMENT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $8,440.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of batting cages for Gary Hampton Softball Complex from Playcore Wisconsin, Inc. d/b/a GameTime, including installation services, in the amount of $168,727.72, pursuant to an OMNIA Partners cooperative purchasing agreement, and further approves a project contingency in the amount of $8,440.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on October 17, 2023 Approve: Page 1 Attest: 01111111 fill,,/ Kara Paxton, City Clerk Treasurer z:FAYETlf bYL!_; M� i Al V � ; f0 q; CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 17, 2023 CITY COUNCIL MEMO 2023-1140 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff Alison Jumper, Director of Parks, Natural Resources and Cultural Affairs FROM: Lee Farmer, Recreation Superintendent DATE: SUBJECT: Approval of contract for batting cages at Gary Hampton Softball Complex RECOMMENDATION: Resolution to approve the purchase and installation of batting cages at Gary Hampton Softball Complex from Playcore Wisconsin, Inc d/b/a GameTime, pursuant to Omnia Cooperative Purchasing Program in the amount of $168,727.72 and $8,440 in project contingency, and approve an associated budget adjustment. BACKGROUND: Gary Hampton Softball Complex opened in the spring of 2000 and hosts youth softball leagues, adult softball leagues, youth and adult softball tournaments and youth baseball tournaments. The complex has seen several improvements over the years, including the installation of synthetic turf in 2019, but does not have batting cages. DISCUSSION: Batting cages are an integral amenity to both softball and baseball. The addition of batting cages to Gary Hampton Softball Complex will improve the complex amenities, allowing teams to utilize batting cages for community use, league practices and tournament play. This addition will make the complex more equitable to other sports complexes in our park system that have batting cages. BUDGET/STAFF IMPACT: The proposal to install batting cages at Gary Hampton Softball Complex will cost $168,727.72 and $8,440 in project contingency, including materials and labor, and is being funded through Park Land Dedication Funds in the NW Quadrant. ATTACHMENTS: SRF (#3), BA (#4), Gary Hampton Batting Cage - Quote (#5) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1140 Approval of contract for batting cages at Gary Hampton Softball Complex A RESOLUTION TO APPROVE THE PURCHASE OF BATTING CAGES FOR THE GARY HAMPTON SOFTBALL COMPLEX FROM PLAYCORE WISCONSIN, INC. D/B/A GAMETIME IN THE AMOUNT OF $168,727.72, PURSUANT TO AN OMNIA PARTNERS COOPERATIVE PURCHASING AGREEMENT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $8,440.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of batting cages for Gary Hampton Softball Complex from Playcore Wisconsin, Inc. d/b/a GameTime, including installation services, in the amount of $168,727.72, pursuant to an OMNIA Partners cooperative purchasing agreement, and further approves a project contingency in the amount of $8,440.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Lee Farmer Submitted By City of Fayetteville Staff Review Form 2023-1140 Item ID 10/17/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/26/2023 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Resolution to approve the purchase and installation of batting cages at Gary Hampton Softball Complex from Playcore Wisconsin, Inc d/b/a GameTime, pursuant to Omnia Cooperative Purchasing Program in the amount of $168,727.72 along with a 5% project contingency of $8,440 and to approve an associated budget adjustment. Budget Impact: 2250.520.9256-5806.00 Park Development Account Number Fund 02013.1802 Gary Hampton Softball Complex Improvmnts. Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 15,545.00 Is 15,545.00 $ 168,728.00 $ 161,623.00 8,440.00 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number PARKS &RECREATION (520) /Org2 2023 Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Request to recognize Park Land Dedication (PLD) funds from the Northwest quadrant of $161,623 to be used in addition to the $15,545 currently available in project 02013.1802 (Gary Hampton Softball Complex Improvements). This will provide $168,728 necessary to purchase and install batting cages and a 5% project contingency of $8,440. The work is to be completed by Playcore Wisconsin, Inc. d/b/a GameTime, pursuant to Omnia Cooperative Purchasing Program. COUNCIL DATE: ITEM ID#: 10/17/2023 2023-1140 Holly Black 9/26'/2023 9:12 RIn RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: CHKD/POSTED: TOTAL Account Number 161,623 161,623 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.202398 Account Name 2250.520.9256-5806.00 153,183 - 02013 1802 EX Improvements - Park 2250.520.9256-4419.00 2250.520.9256-5911.99 - 161,623 8,440 - 02013 02013 1802 RE 1802 EX Greenspace Fees - NW Contingency - Capital Project I of 1 GameTime c/o Cunningham Recreation PO Box 240981 GameTime Charlotte, NC 28224 800.438.2780 <i «� 704.525.7356 FAX Gary Hampton Batting Cage- Option 3 Fayetteville Parks and Recreation Attn: Alison Jumper 113 W. Mountain Street Fayetteville, AR 72701 Phone:479-444-3469 ajumper@fayetteville-ar.gov 2516 TURF GT-Impax - Performx Xtreme- Includes: Field Green color, backing: 5MM, Power Claw (5 gal), materials, freight, and installation. Note: To be installed over existing concrete (by others) 1 INSTALL MISC - Batting Cages & Install 2748 INSTALL MISC - Concrete Pad Complete 34x74 Pourous Concrete Sidewalk, Concrete Edging 5300 INSTALL MISC - Excavation, Grading, Dirt Work, and Site Restoration 1 INSTALL MISC - Drainage System, Swale, Drain Box 1 INSTALL MISC - Demolition of Trees & Stumps 1 INSTALL MISC - Utility Locate Private Line Hiring Locator 1 BONDS MISC - Performance & Payment Bonds Contract:OMNIA #2017001134 09/26/2023 Quote # 167010-01-03 Ship to Zip 72701 $14.04 $35,324.64 $37,375.00 $37,375.00 $23.46 $64,468.08 $1.54 $8,162.00 $11,112.00 $11,112.00 $8,025.00 $8,025.00 $1,050.00 $1,050.00 $3,211.00 $3,211.00 Sub Total $168,727.72 Comments * Site must be clear, level, free of obstructions, and accessible. Site should permit installation equipment access. Purchaser shall be responsible for unknown conditions such as buried utilities, tree stumps, bedrock or any concealed materials or conditions that may result in additional costs. * PlayCore Wisconsin, Inc, State of Arkansas Contractors License #0177400422 Page 1 of 3 C5EMMYIme GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX Gary Hampton Batting Cage- Option 3 GAMETIME - TERMS & CONDITIONS: 09/26/2023 Quote # 167010-01-03 • PRICING: Due to volitile economic demand, pricing is valid for 30 days. Pricing is subject to change. Request updated pricing when purchasing from quotes more than 30 days old. • TERMS OF SALE: For equipment & material purchases, Net 30 days from date of invoice for governmental agencies and those with approved credit. All others, full payment for equipment, taxes and freight up front. Balance for services & materials due upon completion or as otherwise negotiated upon credit application review. Pre -payment may be required for equipment orders totaling less than $5,000. Payment by VISA, MasterCard, or AMEX is accepted (If you elect to pay by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is shown as a separate line item and included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire without any additional fees.). Checks should be made payable to Playcore Wisconsin, Inc. d/b/a GameTime unless otherwise directed. Any order exceeding $300,000 will require progress payments during the course of completion. • CREDIT APPLICATION: Required for all non -governmental agencies and those entities who have not purchased from GameTime within the previous twelve calendar months. • FINANCE CHARGE: A 1.5% monthly finance charge (or maximum permitted by law) will be added to all invoices over 30 days past due. • CASH WITH ORDER DISCOUNT: Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer (EFT) are eligible for a 3% cash -with -order (CWO) discount. • ORDERS: All orders shall be in writing by purchase order, signed quotation or similar documentation. Purchase orders must be made out to Playcore Wisconsin, Inc. d/b/a GameTime. • FREIGHT CHARGES: Shipments shall be F.O.B. destination. Freight charges prepaid and added separately. • SHIPMENT: Standard Lead time is 10-12 weeks (some items may take longer) after receipt and acceptance of purchase order, credit application, color selections and approved drawings or submittals. • PACKAGING: All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during unloading and handling. • RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance of shipment. Any damage to packaging or equipment must be noted when signing delivery ticket. If damages are noted, receiver must submit a claim to Cunningham Recreation within 15 Days. Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt. • RETURNS: Returns are only available on shipments delivered within the last 60 days. A 25% (min.) restocking fee will be deducted from any credit due. Customer is responsible for all packaging & shipping charges. Credit is based on condition of items upon return. All returns must be in unused and merchantable condition. GameTime reserves the right to deduct costs associated with restoring returned goods to merchantable condition. Uprights & custom products cannot be returned. • TAXES: Sales tax is shown as a separate line item when included. A copy of your tax exemption certificate must be submitted at time of order or taxes will be added to your invoice. INSTALLATION CONDITIONS: • ACCESS: Site should be clear, level and allow for unrestricted access of trucks and machinery. • STORAGE: Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. Once equipment has delivered to the site, the owner is responsible should theft or vandalism occur unless other arrangements are made and noted on the quotation. • FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only. Customer shall be responsible for unknown conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in additional labor or materials cost. • UTILITIES: Installer will contact 811 to locate all public utilities prior to layout and excavation of any footer holes. Owner is responsible for locating any private utilities. • ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated in this quotation. If additional site work or specialized equipment is required, pricing is subject to change. Page 2 of 3 GameTime Go Cunningham Recreation PO Box 240981 GameTime Charlotte, NC 28224 800.438.2780 704.525.7356 FAX Gary Hampton Batting Cage- Option 3 ACCEPTANCE OF QUOTATION: Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. Accepted By (printed): Lioneld Jordan Title: Mayor Telephone: 479-575-8330 Fax: P.O. NUMber Purchase Amount: $168,727.72 SALES TAX EXEMPTION CERTIFICATE # (PLEASE PROVIDE A COPY OF CERTIFICATE) Sales erson's Signature Customer BILLING INFORMATION: Bill to: City of Fayetteville Parks and Recreation Contact: Alison Jumper Date: 10/17/2023 Address: 113 W Mountain St Address: City, State. Fayetteville, AR Zip: 72701 Tel: 479-444-3471 Fax: E-mail: ajumperQfayetteville-ar.gov SHIPPING INFORMATION: Ship to: Contact: Address: Address: City, State: Tel: E-mail: Fax: Zip: r � 09/26/2023 Quote # 167010-01-03 Page 3 of 3 GameTime do Cunningham Recreation 02/09/2024 PO Box 240981 Quote# (GameTime) Charlotte,NC 28224 167010-02-03 800.438.2780 rLo)CORE<—p-v 704.525.7356 FAX Gary Hampton Batting Cage - Change Order REV 2/9/24 Fayetteville Parks and Recreation Ship to Zip 72701 Attn:Alison Jumper 113 W.Mountain Street Fayetteville,AR 72701 Phone:479-444-3469 ajumper@fayetteville-ar.gov Quantity Part# Description Unit Price Amount 1 INSTALL MISC-Demolition of Existing Tree $1,050.00 $1,050.00 1 INSTALL MISC-Stump Removal and Recompact with Gravel $2,285.00 $2,285.00 1 INSTALL MISC-Re-Fill Excavating Sidewalk Compact and Sod $2,040.00 $2,040.00 1 INSTALL MISC-Additional French Drain Line $1,205.00 $1,205.00 1 BONDS MISC-Performance&Payment Bonds $133.00 $133.00 Contract:OMNIA #2017001134 Sub Total $6,713.00 Total $6,713.00 Comments 'INSTALLATION: Site must be dear,level,free of obstructions,and accessible. Site should permit installation equipment access.Purchaser shall be responsible for unknown conditions such as buried utilities,tree stumps,bedrock or any concealed materials or conditions that may result in additional costs. Change Order to GT Order 3297030(2023) Page 1 of 3 GameTime Go Cunningham Recreation 02/09/2024 PO Box 240981 Quote# GameTime Charlotte,NC 28224 167010-02-03 800.438.2780 l^ cc' 704.525.7356 FAX Gary Hampton Batting Cage - Change Order REV 2/9/24 GAMET1ME -TERMS&CONDITIONS: • PRICING:Due to volitile economic demand, pricing is valid for 30 days. Pricing is subject to change.Request updated pricing when purchasing from quotes more than 30 days old. • TERMS OF SALE:For equipment&material purchases, Net 30 days from date of invoice for governmental agencies and those with approved credit.All others,full payment for equipment,taxes and freight up front.Balance for services&materials due upon completion or as otherwise negotiated upon credit application review.Pre-payment may be required for equipment orders totaling less than$5,000. Payment by VISA,MasterCard,or AMEX is accepted(If you elect to pay by credit card,GameTime charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is shown as a separate line item and included in the total amount charged to your credit card. You have the option to pay by check,ACH or Wire without any additional fees.).Checks should be made payable to Playcore Wisconsin,Inc.d/b/a GameTime unless otherwise directed.Any order exceeding$300,000 will require progress payments during the course of completion. • CREDIT APPLICATION:Required for all non-governmental agencies and those entities who have not purchased from GameTime within the previous twelve calendar months. • FINANCE CHARGE:A 1.5%monthly finance charge(or maximum permitted by law)will be added to all invoices over 30 days past due. • CASH WITH ORDER DISCOUNT:Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer(EFT) are eligible for a 3%cash-with-order(CWO)discount. • ORDERS:All orders shall be in writing by purchase order,signed quotation or similar documentation.Purchase orders must be made out to Playcore Wisconsin,Inc.d/b/a GameTime. • FREIGHT CHARGES:Shipments shall be F.O.B.destination.Freight charges prepaid and added separately. • SHIPMENT:Standard Lead time is 10-12 weeks(some items may take longer)after receipt and acceptance of purchase order,credit application,color selections and approved drawings or submittals. • PACKAGING:All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during unloading and handling. • RECEIPT OF GOODS:Customer shall coordinate,receive,unload,inspect and provide written acceptance of shipment.Any damage to packaging or equipment must be noted when signing delivery ticket.If damages are noted,receiver must submit a claim to Cunningham Recreation within 15 Days.Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt. • RETURNS:Returns are only available on shipments delivered within the last 60 days.A 25%(min.)restocking fee will be deducted from any credit due.Customer is responsible for all packaging&shipping charges.Credit is based on condition of items upon return.All returns must be in unused and merchantable condition.GameTime reserves the right to deduct costs associated with restoring returned goods to merchantable condition.Uprights&custom products cannot be returned. • TAXES:Sales tax is shown as a separate line item when included.A copy of your tax exemption certificate must be submitted at time of order or taxes will be added to your invoice. INSTALLATION CONDITIONS: • ACCESS:Site should be clear,level and allow for unrestricted access of trucks and machinery. • STORAGE:Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. Once equipment has delivered to the site,the owner is responsible should theft or vandalism occur unless other arrangements are made and noted on the quotation. • FOOTER EXCAVATION:Installation pricing is based on footer excavation through earth/soil only.Customer shall be responsible for unknown conditions such as buried utilities(public&private),tree stumps,rock,or any concealed materials or conditions that may result in additional labor or materials cost. • UTILITIES:Installer will contact 811 to locate all public utilities prior to layout and excavation of any footer holes.Owner is responsible for locating any private utilities. • ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted.Price includes ONLY what is stated in this quotation.If additional site work or specialized equipment is required,pricing is subject to change. Page 2 of 3 GameTime do Cunningham Recreation 02/09/2024 PO Box 240981 Quote# .Gaim emunm Charlotte,NC 28224 167010-02-03 800.438.2780 •rTh" COI-QC«m,>..". 704.525.7356 FAX Gary Hampton Batting Cage - Change Order REV 2/9/24 ACCEPTANCE OF QUOTATION: Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. Accepted By(printed): Lioneld Jordan Title:Mayor Telephone: 479 575-8330 Fax: P.O.Number Date: 04/23/2024 Purchase Amount:$6,713.00 SALES TAX EXEMPTION CERTIFICATE#: (PLEASE PROVIDE A COPY OF CERTIFICATE) • Sale erson's Signature usto r Signature SICCING INFORMATION: Bill to: Contact: Address: Address: City,State: Zip: Tel: Fax: E-mail: SHIPPING INFORMATION: Ship to: Contact: Address: Address: City,State: Zip: Tel: Fax: E-mail: Page 3 of 3 PlayCore Wisconsin Inc Lee Farmer Submitted By City of Fayetteville Staff Review Form 2024-0245 Item ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/16/2024 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Approval of Change Order #1 in the amount of $6,713 to Contract #-2023-00000052 with PlayCore Wisconsin Inc, d/b/a Game Time for installation of batting cages at Gary Hampton Softball Complex. The change order funds are needed to add a French drain line to the batting cages and for additional site work that was not anticipated in the original contract. Budget Impact: 2250.520.9256-5806.00 Park Development Account Number Fund 02013.1802 Gary Hampton Softball Complex Project Number Project Title Budgeted Item? Yes Total Amended Budget $ 85,168.00 Expenses (Actual+Encum) $ 76,727.72 Available Budget $ 8,440.28 Does item have a direct cost? Yes Item Cost $ 6,713.00 Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget 1,727.28 V20221130 Purchase Order Number: 2023-00000856 Previous Ordinance or Resolution # 224-23 Change Order Number: Original Contract Number: Comments: #1 2023-00000052 Approval Date: 04/23/2024 CITY OF FAYETTEVILLE ARKANSAS TO: Lioneld Jordan, Mayor STAFF MEMO THRU: Susan Norton, Chief of Staff Alison Jumper, Parks, Natural Resources and Cultural Affairs Director FROM: Lee Farmer, Recreation Superintendent DATE: April 16, 2024 SUBJECT: Change Order #1 — Gary Hampton Batting Cages RECOMMENDATION: Approval of Change Order #1 in the amount of $6,713 to Contract #-2023-00000052 with PlayCore Wisconsin Inc, d/b/a Game Time for installation of batting cages at Gary Hampton Softball Complex. BACKGROUND: Resolution #224-23 was passed on October 17, 2023, for the purchase and installation of batting cages at Gary Hampton Softball Complex in the amount of $168,727.72 with a project contingency of $8,440. DISCUSSION: Change order #1 is needed to add a French drain line to the batting cages and associated site work that was not anticipated in the original contract. BUDGET/STAFF IMPACT: Funds are available for Change Order #1 in Project 0213.1802 GL Account 2250.520.9256- 5806.00. Attachments: Staff Review Form Change Order #1 Quote Resolution 224-23 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 O` fQYF trf,` 4 4 M KgK�Ns�'y 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 224-23 File Number: 2023-1140 PLAYCORE WISCONSIN, INC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF BATTING CAGES FOR THE GARY HAMPTON SOFTBALL COMPLEX FROM PLAYCORE WISCONSIN, INC. D/B/A GAMETIME IN THE AMOUNT OF $168,727.72, PURSUANT TO AN OMNIA PARTNERS COOPERATIVE PURCHASING AGREEMENT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $8,440.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of batting cages for Gary Hampton Softball Complex from Playcore Wisconsin, Inc. d/b/a GameTime, including installation services, in the amount of $168,727.72, pursuant to an OMNIA Partners cooperative purchasing agreement, and further approves a project contingency in the amount of $8,440.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on October 17, 2023 Approve: Page 1 Attest: 01111111 fill,,/ Kara Paxton, City Clerk Treasurer z:FAYETlf bYL!_; M� i Al V � ; f0 q; CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 17, 2023 CITY COUNCIL MEMO 2023-1140 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff Alison Jumper, Director of Parks, Natural Resources and Cultural Affairs FROM: Lee Farmer, Recreation Superintendent DATE: SUBJECT: Approval of contract for batting cages at Gary Hampton Softball Complex RECOMMENDATION: Resolution to approve the purchase and installation of batting cages at Gary Hampton Softball Complex from Playcore Wisconsin, Inc d/b/a GameTime, pursuant to Omnia Cooperative Purchasing Program in the amount of $168,727.72 and $8,440 in project contingency, and approve an associated budget adjustment. BACKGROUND: Gary Hampton Softball Complex opened in the spring of 2000 and hosts youth softball leagues, adult softball leagues, youth and adult softball tournaments and youth baseball tournaments. The complex has seen several improvements over the years, including the installation of synthetic turf in 2019, but does not have batting cages. DISCUSSION: Batting cages are an integral amenity to both softball and baseball. The addition of batting cages to Gary Hampton Softball Complex will improve the complex amenities, allowing teams to utilize batting cages for community use, league practices and tournament play. This addition will make the complex more equitable to other sports complexes in our park system that have batting cages. BUDGET/STAFF IMPACT: The proposal to install batting cages at Gary Hampton Softball Complex will cost $168,727.72 and $8,440 in project contingency, including materials and labor, and is being funded through Park Land Dedication Funds in the NW Quadrant. ATTACHMENTS: SRF (#3), BA (#4), Gary Hampton Batting Cage - Quote (#5) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1140 Approval of contract for batting cages at Gary Hampton Softball Complex A RESOLUTION TO APPROVE THE PURCHASE OF BATTING CAGES FOR THE GARY HAMPTON SOFTBALL COMPLEX FROM PLAYCORE WISCONSIN, INC. D/B/A GAMETIME IN THE AMOUNT OF $168,727.72, PURSUANT TO AN OMNIA PARTNERS COOPERATIVE PURCHASING AGREEMENT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $8,440.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of batting cages for Gary Hampton Softball Complex from Playcore Wisconsin, Inc. d/b/a GameTime, including installation services, in the amount of $168,727.72, pursuant to an OMNIA Partners cooperative purchasing agreement, and further approves a project contingency in the amount of $8,440.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Lee Farmer Submitted By City of Fayetteville Staff Review Form 2023-1140 Item ID 10/17/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/26/2023 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Resolution to approve the purchase and installation of batting cages at Gary Hampton Softball Complex from Playcore Wisconsin, Inc d/b/a GameTime, pursuant to Omnia Cooperative Purchasing Program in the amount of $168,727.72 along with a 5% project contingency of $8,440 and to approve an associated budget adjustment. Budget Impact: 2250.520.9256-5806.00 Park Development Account Number Fund 02013.1802 Gary Hampton Softball Complex Improvmnts. Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 15,545.00 Is 15,545.00 $ 168,728.00 $ 161,623.00 8,440.00 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number PARKS &RECREATION (520) /Org2 2023 Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Request to recognize Park Land Dedication (PLD) funds from the Northwest quadrant of $161,623 to be used in addition to the $15,545 currently available in project 02013.1802 (Gary Hampton Softball Complex Improvements). This will provide $168,728 necessary to purchase and install batting cages and a 5% project contingency of $8,440. The work is to be completed by Playcore Wisconsin, Inc. d/b/a GameTime, pursuant to Omnia Cooperative Purchasing Program. COUNCIL DATE: ITEM ID#: 10/17/2023 2023-1140 Holly Black 9/26'/2023 9:12 RIn RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: CHKD/POSTED: TOTAL Account Number 161,623 161,623 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.202398 Account Name 2250.520.9256-5806.00 153,183 - 02013 1802 EX Improvements - Park 2250.520.9256-4419.00 2250.520.9256-5911.99 - 161,623 8,440 - 02013 02013 1802 RE 1802 EX Greenspace Fees - NW Contingency - Capital Project I of 1 GameTime c/o Cunningham Recreation PO Box 240981 GameTime Charlotte, NC 28224 800.438.2780 <i «� 704.525.7356 FAX Gary Hampton Batting Cage- Option 3 Fayetteville Parks and Recreation Attn: Alison Jumper 113 W. Mountain Street Fayetteville, AR 72701 Phone:479-444-3469 ajumper@fayetteville-ar.gov 2516 TURF GT-Impax - Performx Xtreme- Includes: Field Green color, backing: 5MM, Power Claw (5 gal), materials, freight, and installation. Note: To be installed over existing concrete (by others) 1 INSTALL MISC - Batting Cages & Install 2748 INSTALL MISC - Concrete Pad Complete 34x74 Pourous Concrete Sidewalk, Concrete Edging 5300 INSTALL MISC - Excavation, Grading, Dirt Work, and Site Restoration 1 INSTALL MISC - Drainage System, Swale, Drain Box 1 INSTALL MISC - Demolition of Trees & Stumps 1 INSTALL MISC - Utility Locate Private Line Hiring Locator 1 BONDS MISC - Performance & Payment Bonds Contract:OMNIA #2017001134 09/26/2023 Quote # 167010-01-03 Ship to Zip 72701 $14.04 $35,324.64 $37,375.00 $37,375.00 $23.46 $64,468.08 $1.54 $8,162.00 $11,112.00 $11,112.00 $8,025.00 $8,025.00 $1,050.00 $1,050.00 $3,211.00 $3,211.00 Sub Total $168,727.72 Comments * Site must be clear, level, free of obstructions, and accessible. Site should permit installation equipment access. Purchaser shall be responsible for unknown conditions such as buried utilities, tree stumps, bedrock or any concealed materials or conditions that may result in additional costs. * PlayCore Wisconsin, Inc, State of Arkansas Contractors License #0177400422 Page 1 of 3 C5EMMYIme GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX Gary Hampton Batting Cage- Option 3 GAMETIME - TERMS & CONDITIONS: 09/26/2023 Quote # 167010-01-03 • PRICING: Due to volitile economic demand, pricing is valid for 30 days. Pricing is subject to change. Request updated pricing when purchasing from quotes more than 30 days old. • TERMS OF SALE: For equipment & material purchases, Net 30 days from date of invoice for governmental agencies and those with approved credit. All others, full payment for equipment, taxes and freight up front. Balance for services & materials due upon completion or as otherwise negotiated upon credit application review. Pre -payment may be required for equipment orders totaling less than $5,000. Payment by VISA, MasterCard, or AMEX is accepted (If you elect to pay by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is shown as a separate line item and included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire without any additional fees.). Checks should be made payable to Playcore Wisconsin, Inc. d/b/a GameTime unless otherwise directed. Any order exceeding $300,000 will require progress payments during the course of completion. • CREDIT APPLICATION: Required for all non -governmental agencies and those entities who have not purchased from GameTime within the previous twelve calendar months. • FINANCE CHARGE: A 1.5% monthly finance charge (or maximum permitted by law) will be added to all invoices over 30 days past due. • CASH WITH ORDER DISCOUNT: Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer (EFT) are eligible for a 3% cash -with -order (CWO) discount. • ORDERS: All orders shall be in writing by purchase order, signed quotation or similar documentation. Purchase orders must be made out to Playcore Wisconsin, Inc. d/b/a GameTime. • FREIGHT CHARGES: Shipments shall be F.O.B. destination. Freight charges prepaid and added separately. • SHIPMENT: Standard Lead time is 10-12 weeks (some items may take longer) after receipt and acceptance of purchase order, credit application, color selections and approved drawings or submittals. • PACKAGING: All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during unloading and handling. • RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance of shipment. Any damage to packaging or equipment must be noted when signing delivery ticket. If damages are noted, receiver must submit a claim to Cunningham Recreation within 15 Days. Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt. • RETURNS: Returns are only available on shipments delivered within the last 60 days. A 25% (min.) restocking fee will be deducted from any credit due. Customer is responsible for all packaging & shipping charges. Credit is based on condition of items upon return. All returns must be in unused and merchantable condition. GameTime reserves the right to deduct costs associated with restoring returned goods to merchantable condition. Uprights & custom products cannot be returned. • TAXES: Sales tax is shown as a separate line item when included. A copy of your tax exemption certificate must be submitted at time of order or taxes will be added to your invoice. INSTALLATION CONDITIONS: • ACCESS: Site should be clear, level and allow for unrestricted access of trucks and machinery. • STORAGE: Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. Once equipment has delivered to the site, the owner is responsible should theft or vandalism occur unless other arrangements are made and noted on the quotation. • FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only. Customer shall be responsible for unknown conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in additional labor or materials cost. • UTILITIES: Installer will contact 811 to locate all public utilities prior to layout and excavation of any footer holes. Owner is responsible for locating any private utilities. • ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated in this quotation. If additional site work or specialized equipment is required, pricing is subject to change. Page 2 of 3 GameTime c/o Cunningham Recreation PO Box 240981 GameTime Charlotte, NC 28224 800.438.2780 704.525.7356 FAX Gary Hampton Batting Cage- Option 3 ACCEPTANCE OF QUOTATION: Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. Accepted By (printed) Lioneld Jordan Title: Mayor Telephone: 479-575-8330 i= a x P.O. Numbei Date: 10/17/2023 Purchase Amount: $168,727.72 SALES TAX EXEMPTION CERTIFICATE # (PLEASE PROVIDE A COPY OF CERTIFICATE) l Saleoerson's Signature Customerignature BILLING INFORMATION: Bill to: City of Fayetteville Parks and Recreation Contact: Alison Jumper Address: 113 W Mountain St Address City, State: Fayetteville, AR Zip: 72701 Tel: 479-444-3471 Fax: E-mail ajumper@fayetteville-ar.00v SHIPPING INFORMATION: Ship to: Contact: Address: Address: City, State: Zip Tel: Fax: E-mail: 09/26/2023 Quote # 167010-01-03 Page 3 of 3 GameTime c/o Cunningham Recreation PO Box 240981 GameTime Charlotte, NC 28224 800.438.2780 <i «� 704.525.7356 FAX Gary Hampton Batting Cage - Change Order REV 2/9/24 Fayetteville Parks and Recreation Attn: Alison Jumper 113 W. Mountain Street Fayetteville, AR 72701 Phone: 479-444-3469 ajumper@fayetteville-ar.gov 1 INSTALL MISC - Demolition of Existing Tree 1 INSTALL MISC - Stump Removal and Recompact with Gravel 1 INSTALL MISC - Re -Fill Excavating Sidewalk Compact and Sod 1 INSTALL MISC -Additional French Drain Line 1 BONDS MISC - Performance & Payment Bonds Contract:OMNIA 42017001134 02/09/2024 Quote # 167010-02-03 Ship to Zip 72701 $1,050.00 $1,050.00 $2,285.00 $2,285.00 $2,040.00 $2,040.00 $1,205.00 $1,205.00 $133.00 $133.00 Sub Total $6,713.00 Comments "INSTALLATION: Site must be clear, level, free of obstructions, and accessible. Site should permit installation equipment access. Purchaser shall be responsible for unknown conditions such as buried utilities, tree stumps, bedrock or any concealed materials or conditions that may result in additional costs. Change Order to GT Order 3297030 (2023) Page 1 of 3 C5EMMYIme GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX Gary Hampton Batting Cage - Change Order REV 2/9/24 GAMETIME - TERMS & CONDITIONS: 02/09/2024 Quote # 167010-02-03 • PRICING: Due to volitile economic demand, pricing is valid for 30 days. Pricing is subject to change. Request updated pricing when purchasing from quotes more than 30 days old. • TERMS OF SALE: For equipment & material purchases, Net 30 days from date of invoice for governmental agencies and those with approved credit. All others, full payment for equipment, taxes and freight up front. Balance for services & materials due upon completion or as otherwise negotiated upon credit application review. Pre -payment may be required for equipment orders totaling less than $5,000. Payment by VISA, MasterCard, or AMEX is accepted (If you elect to pay by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is shown as a separate line item and included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire without any additional fees.). Checks should be made payable to Playcore Wisconsin, Inc. d/b/a GameTime unless otherwise directed. Any order exceeding $300,000 will require progress payments during the course of completion. • CREDIT APPLICATION: Required for all non -governmental agencies and those entities who have not purchased from GameTime within the previous twelve calendar months. • FINANCE CHARGE: A 1.5% monthly finance charge (or maximum permitted by law) will be added to all invoices over 30 days past due. • CASH WITH ORDER DISCOUNT: Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer (EFT) are eligible for a 3% cash -with -order (CWO) discount. • ORDERS: All orders shall be in writing by purchase order, signed quotation or similar documentation. Purchase orders must be made out to Playcore Wisconsin, Inc. d/b/a GameTime. • FREIGHT CHARGES: Shipments shall be F.O.B. destination. Freight charges prepaid and added separately. • SHIPMENT: Standard Lead time is 10-12 weeks (some items may take longer) after receipt and acceptance of purchase order, credit application, color selections and approved drawings or submittals. • PACKAGING: All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during unloading and handling. • RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance of shipment. Any damage to packaging or equipment must be noted when signing delivery ticket. If damages are noted, receiver must submit a claim to Cunningham Recreation within 15 Days. Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt. • RETURNS: Returns are only available on shipments delivered within the last 60 days. A 25% (min.) restocking fee will be deducted from any credit due. Customer is responsible for all packaging & shipping charges. Credit is based on condition of items upon return. All returns must be in unused and merchantable condition. GameTime reserves the right to deduct costs associated with restoring returned goods to merchantable condition. Uprights & custom products cannot be returned. • TAXES: Sales tax is shown as a separate line item when included. A copy of your tax exemption certificate must be submitted at time of order or taxes will be added to your invoice. INSTALLATION CONDITIONS: • ACCESS: Site should be clear, level and allow for unrestricted access of trucks and machinery. • STORAGE: Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. Once equipment has delivered to the site, the owner is responsible should theft or vandalism occur unless other arrangements are made and noted on the quotation. • FOOTER EXCAVATION: Installation pricing is based on Tooter excavation through earth/soil only. Customer shall be responsible for unknown conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in additional labor or materials cost. • UTILITIES: Installer will contact 811 to locate all public utilities prior to layout and excavation of any footer holes. Owner is responsible for locating any private utilities. • ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated in this quotation. If additional site work or specialized equipment is required, pricing is subject to change. Page 2 of 3 GameTime c/o Cunningham Recreation PO Box 240981 ca"I"@ %%Ie Charlotte, NC 28224 800.438.2780 h PLp come 704.525.7356 FAX Gary Hampton Batting Cage - Change Order REV 2/9/24 ACCEPTANCE OF QUOTATION: Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. Accepted By (printed): Lioneld Jordan Title: Mayor Telephone: 479-575-8330 Fax: P.O. NUmber Date: 04/23/2024 Purchase Amount: $6,713.00 SALES TAX EXEMPTION CERTIFICATE #: (PLEASE PROVIDE A COPY OF CERTIFICATE) n iie- �c,,le vLt- Sale erson's Signature ustomer Signature BILLING INFORMATION: Bill to: Contact: Address: Address: City, State Zip: Tel: Fax: E-mail: SHIPPING INFORMATION: Ship to: Contact: Address: Address: City, State: Zip: Tel: Fax: E-mail: 02/09/2024 Quote # 167010-02-03 Page 3 of 3 Playcore Wisconsin, INC Lee Farmer Submitted By City of Fayetteville Staff Review Form 2024-0093 Item ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/12/2024 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Approval of Change Order #1 in the amount of $6,713 with Playcore Wisconsin, Inc. D/B/A Gametime for Gary Hampton Softball Complex Batting Cages. 2250.520.9256-5806.00 Account Number 02013.1802 Project Number Budgeted Item? Yes Budget Impact: Park Development Capital Greenspace Fund Gary Hampton Softball Complex Project Title Total Amended Budget Expenses (Actual+Encum) Available Budget Does item have a direct cost? Yes Item Cost Is a Budget Adjustment attached? No Budget Adjustment Remaining Budget $ 585,168.00 $ 76,727.72 $ 508,440.28 $ 6,713.00 501,727.28 V20221130 Purchase Order Number: 2023-00000856 Previous Ordinance or Resolution # Res. # 224-23 Change Order Number: Original Contract Number: Comments: Approval Date: 02/14/2024 CITY OF FAYETTEVILLE ARKANSAS TO: Lioneld Jordan, Mayor STAFF MEMO THRU: Susan Norton, Chief of Staff Alison Jumper, Director of Parks, Natural Resources and Cultural Affairs FROM: Lee Farmer, Recreation Superintendent DATE: February 12, 2024 SUBJECT: Change Order #1- Gary Hampton Batting Cages RECOMMENDATION: Approval of Change Order #1 in the amount of $6,713 with Playcore Wisconsin, Inc. D/B/A Gametime for Gary Hampton Softball Complex Batting Cages. BACKGROUND: Resolution 224-23 was passed on October 17, 2023, for the purchase and installation of batting cages at Gary Hampton Softball Complex in the amount of $168,727.72 with a project contingency in the amount of $8,440. DISCUSSION: Change Order #1 is needed to complete additional site work that was not anticipated in the contractor's scope of work. The additional site work includes relocating the batting cage sidewalk for a better connection to the existing concourse, demolition of an existing tree, and additional drainage work. BUDGET/STAFF IMPACT: Funds for Change Order #1 are included in the Gary Hampton Batting Cage project contingency. Attachments: SRF: Gary Hampton Batting Cages Change Order #1 Gary Hampton Change Order #1 Quote Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 GameTime c/o Cunningham Recreation PO Box 240981 GameTime Charlotte, NC 28224 800.438.2780 <i «� 704.525.7356 FAX Gary Hampton Batting Cage - Change Order REV 2/9/24 Fayetteville Parks and Recreation Attn: Alison Jumper 113 W. Mountain Street Fayetteville, AR 72701 Phone: 479-444-3469 ajumper@fayetteville-ar.gov 1 INSTALL MISC - Demolition of Existing Tree 1 INSTALL MISC - Stump Removal and Recompact with Gravel 1 INSTALL MISC - Re -Fill Excavating Sidewalk Compact and Sod 1 INSTALL MISC -Additional French Drain Line 1 BONDS MISC - Performance & Payment Bonds Contract:OMNIA 42017001134 02/09/2024 Quote # 167010-02-03 Ship to Zip 72701 $1,050.00 $1,050.00 $2,285.00 $2,285.00 $2,040.00 $2,040.00 $1,205.00 $1,205.00 $133.00 $133.00 Sub Total $6,713.00 Comments "INSTALLATION: Site must be clear, level, free of obstructions, and accessible. Site should permit installation equipment access. Purchaser shall be responsible for unknown conditions such as buried utilities, tree stumps, bedrock or any concealed materials or conditions that may result in additional costs. Change Order to GT Order 3297030 (2023) Page 1 of 3 C5EMMYIme GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX Gary Hampton Batting Cage - Change Order REV 2/9/24 GAMETIME - TERMS & CONDITIONS: 02/09/2024 Quote # 167010-02-03 • PRICING: Due to volitile economic demand, pricing is valid for 30 days. Pricing is subject to change. Request updated pricing when purchasing from quotes more than 30 days old. • TERMS OF SALE: For equipment & material purchases, Net 30 days from date of invoice for governmental agencies and those with approved credit. All others, full payment for equipment, taxes and freight up front. Balance for services & materials due upon completion or as otherwise negotiated upon credit application review. Pre -payment may be required for equipment orders totaling less than $5,000. Payment by VISA, MasterCard, or AMEX is accepted (If you elect to pay by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is shown as a separate line item and included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire without any additional fees.). Checks should be made payable to Playcore Wisconsin, Inc. d/b/a GameTime unless otherwise directed. Any order exceeding $300,000 will require progress payments during the course of completion. • CREDIT APPLICATION: Required for all non -governmental agencies and those entities who have not purchased from GameTime within the previous twelve calendar months. • FINANCE CHARGE: A 1.5% monthly finance charge (or maximum permitted by law) will be added to all invoices over 30 days past due. • CASH WITH ORDER DISCOUNT: Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer (EFT) are eligible for a 3% cash -with -order (CWO) discount. • ORDERS: All orders shall be in writing by purchase order, signed quotation or similar documentation. Purchase orders must be made out to Playcore Wisconsin, Inc. d/b/a GameTime. • FREIGHT CHARGES: Shipments shall be F.O.B. destination. Freight charges prepaid and added separately. • SHIPMENT: Standard Lead time is 10-12 weeks (some items may take longer) after receipt and acceptance of purchase order, credit application, color selections and approved drawings or submittals. • PACKAGING: All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during unloading and handling. • RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance of shipment. Any damage to packaging or equipment must be noted when signing delivery ticket. If damages are noted, receiver must submit a claim to Cunningham Recreation within 15 Days. Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt. • RETURNS: Returns are only available on shipments delivered within the last 60 days. A 25% (min.) restocking fee will be deducted from any credit due. Customer is responsible for all packaging & shipping charges. Credit is based on condition of items upon return. All returns must be in unused and merchantable condition. GameTime reserves the right to deduct costs associated with restoring returned goods to merchantable condition. Uprights & custom products cannot be returned. • TAXES: Sales tax is shown as a separate line item when included. A copy of your tax exemption certificate must be submitted at time of order or taxes will be added to your invoice. INSTALLATION CONDITIONS: • ACCESS: Site should be clear, level and allow for unrestricted access of trucks and machinery. • STORAGE: Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. Once equipment has delivered to the site, the owner is responsible should theft or vandalism occur unless other arrangements are made and noted on the quotation. • FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only. Customer shall be responsible for unknown conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in additional labor or materials cost. • UTILITIES: Installer will contact 811 to locate all public utilities prior to layout and excavation of any footer holes. Owner is responsible for locating any private utilities. • ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated in this quotation. If additional site work or specialized equipment is required, pricing is subject to change. Page 2 of 3 GameTime clo Cunningham Recreation PO Box 240981 s Li f_ T/)r1B Charlotte, NC 28224 800.438.2780 704.525.7356 FAX Gary Hampton Batting Cage - Change Order REV 2/9/24 ACCEPTANCE OF QUOTATION: Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. Accepted By (printed): Lioneld Jordan Title: MAYOR Telephone: 479.444.3481 Fax: P.O. Number: 2023-00000856 Date: 2/12/24 Purchase Amount: $6,713.00 SALES TAX EXEMPTION CERTIFICATE t: (PLEASE PROVIDE A COPY OF CERTIFICATE) 05lesperson's Signature WCustomer BILLING INFORMATION: Bill to: Fayetteville Parks, Natural Resources and Cultural Affairs Contact: Lee Farmer Address: 1455 S Happy Hollow Rd Address: City, State: Fayetteville, AR Zip: 72701 E-mail: ifarmer@fayetteville-ar.gov SHIPPING INFORMATION: snip ro: Contact: Address Address City, State: Tel: E-mail: Fax: Zip. 02/09/2024 Quote # 167010-02-03 Page 3 of 3