HomeMy WebLinkAbout224-23 RESOLUTIONO` fQYF trf,`
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 224-23
File Number: 2023-1140
PLAYCORE WISCONSIN, INC. (PURCHASE AGREEMENT):
A RESOLUTION TO APPROVE THE PURCHASE OF BATTING CAGES FOR THE GARY HAMPTON
SOFTBALL COMPLEX FROM PLAYCORE WISCONSIN, INC. D/B/A GAMETIME IN THE AMOUNT OF
$168,727.72, PURSUANT TO AN OMNIA PARTNERS COOPERATIVE PURCHASING AGREEMENT, TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $8,440.00, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of batting cages for
Gary Hampton Softball Complex from Playcore Wisconsin, Inc. d/b/a GameTime, including installation services, in the
amount of $168,727.72, pursuant to an OMNIA Partners cooperative purchasing agreement, and further approves a
project contingency in the amount of $8,440.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on October 17, 2023
Approve:
Page 1
Attest: 01111111 fill,,/
Kara Paxton, City Clerk Treasurer z:FAYETlf bYL!_; M�
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CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 17, 2023
CITY COUNCIL MEMO
2023-1140
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
Alison Jumper, Director of Parks, Natural Resources and Cultural Affairs
FROM: Lee Farmer, Recreation Superintendent
DATE:
SUBJECT: Approval of contract for batting cages at Gary Hampton Softball Complex
RECOMMENDATION:
Resolution to approve the purchase and installation of batting cages at Gary Hampton Softball Complex from
Playcore Wisconsin, Inc d/b/a GameTime, pursuant to Omnia Cooperative Purchasing Program in the amount
of $168,727.72 and $8,440 in project contingency, and approve an associated budget adjustment.
BACKGROUND:
Gary Hampton Softball Complex opened in the spring of 2000 and hosts youth softball leagues, adult softball
leagues, youth and adult softball tournaments and youth baseball tournaments. The complex has seen several
improvements over the years, including the installation of synthetic turf in 2019, but does not have batting
cages.
DISCUSSION:
Batting cages are an integral amenity to both softball and baseball. The addition of batting cages to Gary
Hampton Softball Complex will improve the complex amenities, allowing teams to utilize batting cages for
community use, league practices and tournament play. This addition will make the complex more equitable to
other sports complexes in our park system that have batting cages.
BUDGET/STAFF IMPACT:
The proposal to install batting cages at Gary Hampton Softball Complex will cost $168,727.72 and $8,440 in
project contingency, including materials and labor, and is being funded through Park Land Dedication Funds in
the NW Quadrant.
ATTACHMENTS: SRF (#3), BA (#4), Gary Hampton Batting Cage - Quote (#5)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1140
Approval of contract for batting cages at Gary Hampton Softball Complex
A RESOLUTION TO APPROVE THE PURCHASE OF BATTING CAGES FOR THE GARY
HAMPTON SOFTBALL COMPLEX FROM PLAYCORE WISCONSIN, INC. D/B/A GAMETIME
IN THE AMOUNT OF $168,727.72, PURSUANT TO AN OMNIA PARTNERS COOPERATIVE
PURCHASING AGREEMENT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT
OF $8,440.00, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of
batting cages for Gary Hampton Softball Complex from Playcore Wisconsin, Inc. d/b/a GameTime,
including installation services, in the amount of $168,727.72, pursuant to an OMNIA Partners
cooperative purchasing agreement, and further approves a project contingency in the amount of
$8,440.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Lee Farmer
Submitted By
City of Fayetteville Staff Review Form
2023-1140
Item ID
10/17/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/26/2023 PARKS & RECREATION (520)
Submitted Date Division / Department
Action Recommendation:
Resolution to approve the purchase and installation of batting cages at Gary Hampton Softball Complex from
Playcore Wisconsin, Inc d/b/a GameTime, pursuant to Omnia Cooperative Purchasing Program in the amount of
$168,727.72 along with a 5% project contingency of $8,440 and to approve an associated budget adjustment.
Budget Impact:
2250.520.9256-5806.00
Park Development
Account Number Fund
02013.1802 Gary Hampton Softball Complex Improvmnts.
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 15,545.00
Is 15,545.00
$ 168,728.00
$ 161,623.00
8,440.00
Previous Ordinance or Resolution #
Approval Date:
V20221130
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
PARKS &RECREATION (520)
/Org2
2023
Requestor: Alan Bearden
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Request to recognize Park Land Dedication (PLD) funds from the Northwest quadrant of $161,623 to be used in addition to
the $15,545 currently available in project 02013.1802 (Gary Hampton Softball Complex Improvements). This will provide
$168,728 necessary to purchase and install batting cages and a 5% project contingency of $8,440. The work is to be
completed by Playcore Wisconsin, Inc. d/b/a GameTime, pursuant to Omnia Cooperative Purchasing Program.
COUNCIL DATE:
ITEM ID#:
10/17/2023
2023-1140
Holly Black
9/26'/2023 9:12 RIn
RESOLUTION/ORDINANCE
Budget Division Date
TYPE: D - (City Council)
JOURNAL#:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
161,623 161,623
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl AT
v.202398
Account Name
2250.520.9256-5806.00
153,183 -
02013
1802 EX
Improvements - Park
2250.520.9256-4419.00
2250.520.9256-5911.99
- 161,623
8,440 -
02013
02013
1802 RE
1802 EX
Greenspace Fees - NW
Contingency - Capital Project
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GameTime c/o Cunningham Recreation
PO Box 240981
GameTime Charlotte, NC 28224
800.438.2780
<i «� 704.525.7356 FAX
Gary Hampton Batting Cage- Option 3
Fayetteville Parks and Recreation
Attn: Alison Jumper
113 W. Mountain Street
Fayetteville, AR 72701
Phone:479-444-3469
ajumper@fayetteville-ar.gov
2516
TURF
GT-Impax - Performx Xtreme-
Includes: Field Green color, backing: 5MM, Power Claw (5 gal), materials, freight, and
installation.
Note: To be installed over existing concrete (by others)
1
INSTALL
MISC - Batting Cages & Install
2748
INSTALL
MISC - Concrete Pad Complete 34x74 Pourous Concrete Sidewalk, Concrete Edging
5300
INSTALL
MISC - Excavation, Grading, Dirt Work, and Site Restoration
1
INSTALL
MISC - Drainage System, Swale, Drain Box
1
INSTALL
MISC - Demolition of Trees & Stumps
1
INSTALL
MISC - Utility Locate Private Line Hiring Locator
1
BONDS
MISC - Performance & Payment Bonds
Contract:OMNIA
#2017001134
09/26/2023
Quote #
167010-01-03
Ship to Zip 72701
$14.04 $35,324.64
$37,375.00 $37,375.00
$23.46 $64,468.08
$1.54 $8,162.00
$11,112.00 $11,112.00
$8,025.00 $8,025.00
$1,050.00 $1,050.00
$3,211.00 $3,211.00
Sub Total $168,727.72
Comments
* Site must be clear, level, free of obstructions, and accessible. Site should permit installation equipment access. Purchaser shall be
responsible for unknown conditions such as buried utilities, tree stumps, bedrock or any concealed materials or conditions that may
result in additional costs.
* PlayCore Wisconsin, Inc, State of Arkansas Contractors License #0177400422
Page 1 of 3
C5EMMYIme
GameTime c/o Cunningham Recreation
PO Box 240981
Charlotte, NC 28224
800.438.2780
704.525.7356 FAX
Gary Hampton Batting Cage- Option 3
GAMETIME - TERMS & CONDITIONS:
09/26/2023
Quote #
167010-01-03
• PRICING: Due to volitile economic demand, pricing is valid for 30 days. Pricing is subject to change. Request
updated pricing when purchasing from quotes more than 30 days old.
• TERMS OF SALE: For equipment & material purchases, Net 30 days from date of invoice for governmental agencies and those with
approved credit. All others, full payment for equipment, taxes and freight up front. Balance for services & materials due upon completion or
as otherwise negotiated upon credit application review. Pre -payment may be required for equipment orders totaling less than $5,000.
Payment by VISA, MasterCard, or AMEX is accepted (If you elect to pay by credit card, GameTime charges a 2.50%
processing fee that is assessed on the amount of your payment. This fee is shown as a separate line item and
included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire
without any additional fees.). Checks should be made payable to Playcore Wisconsin, Inc. d/b/a GameTime unless otherwise
directed. Any order exceeding $300,000 will require progress payments during the course of completion.
• CREDIT APPLICATION: Required for all non -governmental agencies and those entities who have not purchased from GameTime within the
previous twelve calendar months.
• FINANCE CHARGE: A 1.5% monthly finance charge (or maximum permitted by law) will be added to all invoices over 30 days past due.
• CASH WITH ORDER DISCOUNT: Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer (EFT)
are eligible for a 3% cash -with -order (CWO) discount.
• ORDERS: All orders shall be in writing by purchase order, signed quotation or similar documentation. Purchase orders must be made out to
Playcore Wisconsin, Inc. d/b/a GameTime.
• FREIGHT CHARGES: Shipments shall be F.O.B. destination. Freight charges prepaid and added separately.
• SHIPMENT: Standard Lead time is 10-12 weeks (some items may take longer) after receipt and acceptance of purchase order, credit
application, color selections and approved drawings or submittals.
• PACKAGING: All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during
unloading and handling.
• RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance of shipment. Any damage to
packaging or equipment must be noted when signing delivery ticket. If damages are noted, receiver must submit a claim to Cunningham
Recreation within 15 Days. Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or
discrepancy in quantities received within 60 days of receipt.
• RETURNS: Returns are only available on shipments delivered within the last 60 days. A 25% (min.) restocking fee will be deducted from
any credit due. Customer is responsible for all packaging & shipping charges. Credit is based on condition of items upon return. All returns
must be in unused and merchantable condition. GameTime reserves the right to deduct costs associated with restoring returned goods to
merchantable condition. Uprights & custom products cannot be returned.
• TAXES: Sales tax is shown as a separate line item when included. A copy of your tax exemption certificate must be submitted at time of
order or taxes will be added to your invoice.
INSTALLATION CONDITIONS:
• ACCESS: Site should be clear, level and allow for unrestricted access of trucks and machinery.
• STORAGE: Customer is responsible for providing a secure location to off-load and store the equipment during the installation process.
Once equipment has delivered to the site, the owner is responsible should theft or vandalism occur unless other arrangements are made
and noted on the quotation.
• FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only. Customer shall be responsible for
unknown conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in
additional labor or materials cost.
• UTILITIES: Installer will contact 811 to locate all public utilities prior to layout and excavation of any footer holes. Owner is responsible for
locating any private utilities.
• ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated
in this quotation. If additional site work or specialized equipment is required, pricing is subject to change.
Page 2 of 3
GameTime Go Cunningham Recreation
PO Box 240981
GameTime Charlotte, NC 28224
800.438.2780
704.525.7356 FAX
Gary Hampton Batting Cage- Option 3
ACCEPTANCE OF QUOTATION:
Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.
Accepted By (printed): Lioneld Jordan Title: Mayor
Telephone: 479-575-8330 Fax:
P.O. NUMber
Purchase Amount: $168,727.72
SALES TAX EXEMPTION CERTIFICATE #
(PLEASE PROVIDE A COPY OF CERTIFICATE)
Sales erson's Signature Customer
BILLING INFORMATION:
Bill to: City of Fayetteville Parks and Recreation
Contact: Alison Jumper
Date: 10/17/2023
Address: 113 W Mountain St
Address:
City, State. Fayetteville, AR Zip: 72701
Tel: 479-444-3471 Fax:
E-mail: ajumperQfayetteville-ar.gov
SHIPPING INFORMATION:
Ship to:
Contact:
Address:
Address:
City, State:
Tel:
E-mail:
Fax:
Zip:
r �
09/26/2023
Quote #
167010-01-03
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