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Home My WebLink About225-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 225-23 File Number: 2023-1167 TITAN LAWN & LANDSCAPE, LLC (CONTRACT AMENDMENT NO. 2): A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE CONTRACT WITH TITAN LAWN AND LANDSCAPE, LLC TO INCREASE PAYMENTS FOR THE 2024 RENEWAL PERIOD BY 4.5%, AND TO INCREASE PAYMENTS FOR FUTURE ANNUAL RENEWALS BY 3% WHEREAS, on May 3, 2022, the City Council approved Resolution 94-22 and authorized a contract with Titan Lawn & Landscape, LLC for mowing services for Park and Public ROW areas and to provide hourly rates for Landscape Maintenance, Drainage, and Irrigation services; and WHEREAS, on March 21, 2023, the City Council approved Resolution 78-23 authorizing Amendment No. l to expand the scope of services to include trash removal from unsanctioned camps. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 2 to the contract with Titan Lawn and Landscape, LLC to increase payments for the 2024 renewal period by 4.5%, and to increase payments for future annual renewals by 3%. PASSED and APPROVED on October 17, 2023 Approve 1. Page 1 Attest: `{{{11itiFtI 1111 tzii Kara Paxton, City ClK Treasurer CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 17, 2023 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops Chris Brown, Public Works Director Susan Norton, Chief of Staff FROM: Byron Humphry, Parks Maintenance Superintendent DATE: CITY COUNCIL MEMO 2023-1167 SUBJECT: Approval of Contract Amendment #2 with Titan Lawn and Landscape, LLC to increase payments to the contractor in the 2024 renewal period by 4.5% with any future annual renewals increased by 3%. RECOMMENDATION: Staff recommends approval of contract amendment #2 with Titan Lawn and Landscape, LLC to increase payments to the contractor in the 2024 renewal period by 4.5% with any future annual renewals increased by 3%. BACKGROUND: On May 3, 2022, City Council approved resolution 94-22 to award RFP 22-03 and authorized a contract with Titan Lawn & Landscape LLC for mowing services for Park and Public ROW areas. The contract also provided hourly rates for Landscape Maintenance, Drainage, and Irrigation services. On March 21, 2023, City Council approved resolution 78-23 to approve Amendment #1 to provide a trash removal service scope in order to remove trash from unsanctioned camps. DISCUSSION: Since the original contract was approved, the contractor has utilized the original pricing for 2022 and 2023 with no increase. With rising costs due to inflation and expenses, the contractor has asked for a 4.5% increase to the contract in 2024 and a 3% increase for subsequent annual renewal periods. The contractor has performed quality and timely work since the inception of the contract. They have also been utilized by several other departments within the City to offset staff labor for mowing and other services. In addition, the City also amended the original contract in order to add a trash removal scope for unsanctioned camp cleanups, which the contractor has done an excellent job. The City has received excellent service from the contractor and the request in price is understandable and reasonable given the current inflation and state of the economy and work force shortage. This price increase is needed to maintain the contract and the services provided to multiple departments. BUDGET/STAFF IMPACT: Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 The current pricing in the contract with Titan Lawn & Landscape, LLC is: Landscape Maintenance $45/hr Mowing $35/hr Drainage $45/hr Irrigation $45/hr Trash Cleanup (Amendment #1) $67.50/hr These prices will increase by 4.5% in 2024 and 3% each year for any subsequent annual approvals. Each department that utilizes the contract budgets for this expense in their annual operating budget. These price increases will be subject to City Council approval of the annual budget. ATTACHMENTS: SRF (#3), Titan Lawn & Landscape Amendment #2 (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1167 Approval of Contract Amendment #2 with Titan Lawn and Landscape, LLC to increase payments to the contractor in the 2024 renewal period by 4.5% with any future annual renewals increased by 3%. A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE CONTRACT WITH TITAN LAWN AND LANDSCAPE, LLC TO INCREASE PAYMENTS FOR THE 2024 RENEWAL PERIOD BY 4.5%, AND TO INCREASE PAYMENTS FOR FUTURE ANNUAL RENEWALS BY 3% WHEREAS, on May 3, 2022, the City Council approved Resolution 94-22 and authorized a contract with Titan Lawn & Landscape, LLC for mowing services for Park and Public ROW areas and to provide hourly rates for Landscape Maintenance, Drainage, and Irrigation services; and WHEREAS, on March 21, 2023, the City Council approved Resolution 78-23 authorizing Amendment No. 1 to expand the scope of services to include trash removal from unsanctioned camps. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 2 to the contract with Titan Lawn and Landscape, LLC to increase payments for the 2024 renewal period by 4.5%, and to increase payments for future annual renewals by 3%. Page 1 Byron Humphry Submitted By City of Fayetteville Staff Review Form 2023-1167 Item ID 10/17/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/28/2023 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Approval of Contract Amendment #2 with Titan Lawn and Landscape, LLC to increase payments to the contractor in the 2024 renewal period by 4.5% with any future annual renewals increased by 3%. Multiple Account Number Project Number Budgeted Item? Yes Does item have a direct cost? No Is a Budget Adjustment attached? No Budget Impact: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Multiple Fund Project Title $ 394,335.37 $ 394,335.37 V20221130 Purchase Order Number: Previous Ordinance or Resolution # 94-22 Change Order Number: Approval Date: 5/3/2022 Original Contract Number: 2022-39 Comments: Financial section shows current Titan contract budget and expenses. City of Fayetteville Contract Amendment #2 Mowing Services Contract— Resolution 94-22 This contract amendment executed this 17 day of October , 2023, between the City of Fayetteville, Arkansas, and Titan Lawn & Landscape LLC In consideration of the mutual covenants contained herein, the parties agree as follows: 1 Upon budget approval by the City Council, the term of the Contract is renewable for three (3) additional one (1) year terms. For the 2024 renewal period, payments to the Contractor shall be increased by the amount of four and a half percent (4.5%) and any future renewal periods after 2024 shall be increased by the amount of three percent (3%). Renewals will be subject to budget approval from the annual budget from City Council. The Contract documents which comprise the contract between the City of Fayetteville and Titan Lawn & Landscape LLC shall include this Amendment and the following documents attached hereto, and made a part hereof for the remainder of the contract: A. Request for fee increase — Received from Roy Lovell 8.1.2023 WITNESS OUR HANDS THIS 17 DAY OF CONTRACTOR NAME By: Sig a e 'Po�j f,pyF_U_ - o VJAJJEtL Printed Contractor Name_& Title ATTEST'(Signoture) 1_'1 R&A fu il A, , WfA Compa Secretary (Printed Name) Business Address October �qlb A'\��"4ww City, State & Zip Code tt k'k, AR— qV 04 Date Signed: i) — ( - 01) 23 City of Fayetteville, AR Amendment #2: Resolution 94-22 Page 1 of 1 2023. CITY OF FA . EVILLE, By: I NELD R AN, Mayor ti:f:Flll/ TRF�N ,� a • •GPI Y FAYEI-TEVILI.r. ; ATTEST: (Signature) �'�j�' • ' p, N�' �' ;,fl,�Irsssii�� Kara Paxton, City Clerk Treasurer Date Signed: 10/17/2023