HomeMy WebLinkAbout222-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 222-23
File Number: 2023-1133
MCCLELLAND CONSULTING ENGINEERS, INC. (AMENDMENT NO. 3):
A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE ENGINEERING SERVICES AGREEMENT
WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE TOTAL AMOUNT OF $1,446,340.00 FOR
FINAL ENGINEERING DESIGN FOR THE WEST CORRIDOR WATER TRANSMISSION LINE PROJECT, AND
TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, in 2012, the City Council approved Resolution 120-12 to approve the contract with McClelland
Consulting Engineers to establish a preliminary alignment for waterline along the Western corridor and begin easement
acquisitions; and
WHEREAS, in 2021 the City Council approved Resolution 179-21 to increase funds for appraisals and acquisition
support; and
WHEREAS, in 2022 the City Council approved Resolution 200-22 to increase funds again for appraisals and
acquisition support; and
WHEREAS, Amendment No. 3 will allow the detailed design to progress from 30% to 100%, including all related
permitting and coordination with state and federal agencies.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 3 to the
Engineering Services Agreement with McClelland Consulting Engineers, Inc. in the total amount of $1,446,340.00 for
final engineering design for the West Corridor Water Transmission Line Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on October 17, 2023
Page 1
Resolution: 222-23
File Number.' 2023-1133
Page 2
Attest:
```���ttr irrrrrry
rr
Kara Paxton, City C rk Treasurer �r
(in�
u•�'`-
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 17, 2023
CITY COUNCIL MEMO
2023-1133
TO:
Mayor Jordan and City Council
THRU:
Susan Norton, Chief of Staff
FROM:
Tim Nyander, Utilities Director
DATE:
SUBJECT:
McClelland Consulting Engineers, Inc. - Amendment No. 3 for the West Water
Transmission Main Project
RECOMMENDATION:
Staff recommends approval of Amendment No. 3 in the amount of $1,446,340.00 to the Engineering Services
Agreement with McClelland Consulting Engineers, Inc. for Final Engineering Design for the West Corridor
Water Transmission Line Project, and approval of a budget adjustment.
BACKGROUND:
The City of Fayetteville owns and operates two parallel water transmission lines from Beaver Water District
(BWD) in Lowell that enter from the northeast corner of the City. These lines are a 36-inch pipe installed in
1967 and a 42-inch pipe installed in 1993. BWD intends to build a western water distribution point near HWY-
112 and the newly constructed Springdale Northern Bypass, HWY-612. This facility will supply a western water
transmission feed to all four customer cities, helping with hydraulics, critical redundancy, and overall utility
resiliency. Fayetteville's 11.3-mile connection to the proposed BWD facility has been identified in water master
plans for many years, but the timeline was previously unknown.
In 2012, the City of Fayetteville hired McClelland Consulting Engineers (MCE) to establish a preliminary
alignment for a waterline along this western corridor (Res. 120-12) and begin easement acquisitions. The
contract was amended in 2021 (Res. 179-21) to increase funds for appraisals and acquisition support and
again in 2022 to bring the design up to 30% (Res. 200-22).
DISCUSSION:
In July 2023 the Arkansas Department of Agriculture Natural Resources Division (ANRD) approved $85M of
low interest rate funding through the state's drinking water Revolving Loan Fund program. In July, the City
conducted a formal Engineering Selection Committee meeting (RFQ 23-05) and selected Garney to provide
CMAR services for the project.
Amendment No. 3 with McClelland will allow the detailed design to progress from 30% to 100%, including all
related permitting and coordination with state and federal agencies, coordination with Garvey during CMAR
preconstruction services, and release of early procurement specifications. A detailed scope and fee narrative
and schedule have been provided with the amendment document.
This amendment consists of $1,446,340.00 in engineering services, increasing the total contract amount from
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
$1,547,085.00 to $2,993,425.00.
BUDGET/STAFF IMPACT:
Budgeted Funds will be transferred from the Sanitary Sewer Rehabilitation account to the West Water
Transmission Line project to cover the cost of this item.
ATTACHMENTS: SRF (#3), BA (#4), Revised BA (#9), Amendment No. 3 - West Transmission Main - FINAL
(#5), 120-12 RESOLUTION (#6), 179-21 RESOLUTION (#7), 200-22 RESOLUTION (#8)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1133
McClelland Consulting Engineers, Inc. - Amendment No. 3 for the West Water Transmission
Main Project
A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE ENGINEERING SERVICES
AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE TOTAL
AMOUNT OF $1,446,340.00 FOR FINAL ENGINEERING DESIGN FOR THE WEST CORRIDOR
WATER TRANSMISSION LINE PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, in 2012, the City Council approved Resolution 120-12 to approve the contract with
McClelland Consulting Engineers to establish a preliminary alignment for waterline along the Western
corridor and begin easement acquisitions; and
WHEREAS, in 2021 the City Council approved Resolution 179-21 to increase funds for appraisals and
acquisition support; and
WHEREAS, in 2022 the City Council approved Resolution 200-22 to increase funds again for
appraisals and acquisition support; and
WHEREAS, Amendment No. 3 will allow the detailed design to progress from 30% to 100%, including
all related permitting and coordination with state and federal agencies.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No.
3 to the Engineering Services Agreement with McClelland Consulting Engineers, Inc. in the total
amount of $1,446,340.00 for final engineering design for the West Corridor Water Transmission Line
Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2023-1133
Item ID
10/17/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/29/2023 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Amendment No. 3 in the amount of $1,446,340.00 to the Engineering Services
Agreement with McClelland Consulting Engineers, Inc. for Final Engineering Design for the West Corridor Water
Transmission Line Project, and approval of a budget adjustment.
Budget Impact:
5400.720.5600-5314.00
Water & Sewer
Account Number Fund
18015.2201 West Water Transmision Line Project
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Project Title
Total Amended Budget $ 766,177.00
Expenses (Actual+Encum) $ 766,177.00
Available Budget
Item Cost $ 1,446,340.00
Budget Adjustment $ 1,446,340.00
Remaining Budget
V20221130
2021-460 Previous Ordinance or Resolution # 200-22
3 Approval Date:
2021-42
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
WATER SEWER (720)
/Org2
2023
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A budget adjustment is needed to transfer budgeted funds to the West Water Transmission Line Project for the final
engineering design for the West Corridor Water Transmission Line Project. Budgeted funds from the Water Impact Fee
Improvement Project will be transferred and utilized for a majority of the cost of this project. This project will increase
capacity and meets the requirements to utilize Impact Fee Budgeted Funds. Budgeted funds from the Water System
Rehabilitation and Replacement project will also be transferred to cover the cost of this project.
COUNCIL DATE:
ITEM ID#:
10/17/2023
2023-1133
Kevin Springer
912912023 70:57 Mn
Budget Division
TYPE:
JOURNAL#:
Date
D - (City Council)
RESOLUTION/ORDINANCE
I
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
1,792,680 1,792,680
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl
AT
v.202398
Account Name
5400.720.5600-5314.00
1,096,340
-
18015
2201
EX
Professional Services
5400.720.5600-6602.30
2300.720.9300-7602.40
-
1,096,340
1,096,340
-
18015
07002
2201
8015.2201
RE
EX
Transfer from Fund - Impact Fee
Transfers To Funds - Water & Sewer Fund
2300.720.9300-4999.99
5400.720.5600-5314.00
-
350,000
696,340
-
18015
2201
RE
EX
Use Fund Balance - Current
Professional Services
5400.720.5600-5808.00
2300.720.9300-5808.00
(350,000)
(400,000)
-
-
12009
07002
1
1
EX
EX
Improvements - Water Line
Improvements - Water Line
I of 1
Received By Shea Fankhouser 10/02/2023
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
/Org2 WATER SEWER (720)
2023
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A budget adjustment is needed to transfer budgeted funds to the West Water Transmission Line Project for the final
engineering design for the West Corridor Water Transmission Line Project. Budgeted funds from the Sanitary Sewer
Rehabilitation project will be transferred to cover the cost of this project.
COUNCIL DATE
ITEM ID#
10/17/2023
2023-1133
RESOLUTION/ORDINANCE
Budget Division Date
TYPE: D - (City Council)
JOURNAL#:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
- -
Increase / (Decrease)
Expense Revenue
Prolect.Sub#
Project Sub.Detl AT
v.202398
Account Name
5400.720.5600-5314.00
1,446,340 -
18015 2201 EX
Professional Services
5400.720.5700-5815.00
(1,446,340) -
02017 1 EX
Improvements - Sewer
C:\Users\jshelton\Desktop\Revised BA a 1 of 1
Amendment No. 3 to the Engineering Services Agreement for
Water Transmission Line Layout and Easement Acquisition
Date: 10/17/2023
WHEREAS, the CITY OF FAYETTEVILLE and McClelland Consulting Engineers, Inc.
(ENGINEER) entered into an Agreement for Professional Engineering Services
(AGREEMENT) on June 5, 2012; and,
WHEREAS, the CITY OF FAYETTEVILLE and ENGINEER entered into Amendment No. 1
to the AGREEMENT on July 6, 2021 to perform additional services outside of the scope of the
AGREEMENT; and,
WHEREAS, the CITY OF FAYETTEVILLE and ENGINEER entered into Amendment No. 2
to the AGREEMENT on September 6, 2022 to perform additional services outside of the scope
of the AGREEMENT; and,
WHEREAS, the CITY OF FAYETTEVILLE has requested that ENGINEER perform additional
services outside of the scope of the AGREEMENT, Amendment No. 1 and Amendment No. 2.
NOW THEREFORE, the following modifications will be made to the AGREEMENT to
include the additional services requested:
MODIFICATIONS:
1. Section 2.2.1 — the additional scope of services is included in the attached
Appendix "A- I".
2. Section 5.1.1 —the maximum not -to -exceed amount is increased from $1,547,085.00 to
$2,993,425.00. Modifications to compensation are included in the attached
Appendix "A-1".
IN WITNESS WHEREOF, the parties execute this Amendment No. 3, to be effective on the
date set out above.
McClelland Consulting Engineers, Inc. City of Fayetteville, Arkansas
BY: G Bti
Nicholas R. Batker, P.E.
Senior Associate
APPENDIX A-1 — SCOPE OF ADDITIONAL SERVICES
AMENDMENT NO. 3 TO THE ENGINEERING SERVICES AGREEMENT FOR THE
WEST CORRIDOR WATER TRANSMISSION MAIN
1.0 General
The ENGINEER is currently under contract with the CITY OF FAYETTEVILLE to perform
preliminary design services for the future 48-inch water transmission main extending from
Highway 112 (between Van Asche Drive and Truckers Drive) in Fayetteville to the future Beaver
Water District (BWD) pump station located north of the intersection of Highway 612 and Miller
Road in Springdale. The total length of this pipeline is approximately 59,700 linear feet, or 11.3
miles.
The CITY OF FAYETTEVILLE's goal is to have this pipeline installed and ready to be placed into
operation by the first quarter of 2026. In an effort to meet this deadline, the CITY OF
FAYETTEVILLE has recently selected a Construction Manager at -Risk (CMAR) to perform
preconstruction services, potential early materials procurement and/or work packages, and
overall construction management services.
In addition, the CITY OF FAYETTEVILLE recently accepted an $85 million loan for this project
from the Drinking Water State Revolving Loan Fund (DWSRF), administered by the Arkansas
Department of Agriculture, Natural Resource Division (ANRD). The loan must be closed including
first disbursement of funds on or before July 1, 2024 in order to obtain the 1.75% interest rate
offered.
In order to continue assisting the CITY OF FAYETTEVILLE with this project, the following scope
of additional services covers the effort required by the ENGINEER to complete the final design
phase for the water transmission main in order to meet the loan closing deadline and overall
project schedule. ENGINEER's services in this Amendment No. 3 shall meet the DWSRF program
requirements.
2.0 Scope of Additional Services
2.1 Project Management and Coordination
The ENGINEER will continue to provide project management and coordination
services to the CITY OF FAYETTEVILLE in this Amendment No. 3. The following
services are included in this task:
• Conduct progress meetings with the CITY OF FAYETTEVILLE and CMAR. At this
time, it is assumed that progress meetings will be held biweekly; however, the
ENGINEER is available to meet more frequently if required. A total of twenty-four
(24) progress meetings have been assumed for this scope.
• Attend up to three (3) Fayetteville Water & Sewer Committee meetings.
• Attend up to twelve (12) meetings with other stakeholders such as BWD,
Springdale Water Utilities, Arkansas Department of Transportation (ARDOT),
Washington County, Benton County and the cities of Tontitown, Springdale and
Elm Springs.
• Attend up to fifteen (15) meetings with property owners to assist in negotiating and
finalizing easements required for the project.
Appendix A-1 — Scope of Additional Services — West Corridor Water Transmission Main — Amendment No. 3
Page 1 of 7 9/24/2023
• Coordinate with ANRD on meeting DWSRF program requirements. This shall
include items such as Memorandum of Agreement preparation assistance, period
progress updates, etc.
• Prepare and submit invoices with monthly progress summaries. Up to twelve (12)
summaries are assumed.
2.2 Additional Surveying Services
As part of the Amendment No. 2 scope of work, the ENGINEER performed additional
topographic surveys to cover changes in alignment and/or grades that occurred since
the original project corridor topographic surveys were completed in 2013-2014.
Under this Amendment No. 3, the ENGINEER will perform necessary surveys to
complete the final design of the project and final easement acquisitions. Services shall
include:
• Additional mapping of surface features identified by the ENGINEER and/or CMAR
that are required to finalize the design drawings.
• Field ties to potholed utilities identified by the ENGINEER and/or CMAR.
• Staking of proposed permanent and/or temporary easements requested by the
property owner.
Project control points used to complete additional surveys will be shown for future use
during construction. The ENGINEER will contact Arkansas 811 and wait the allotted
48 hours prior to beginning the survey to allow time to have utilities field located. The
ENGINEER will coordinate with CMAR on field locating utilities not marked by
Arkansas 811 to minimize conflicts during construction.
2.3 Environmental Services
An Environmental Information Document (EID) will need to be prepared to satisfy
DWSRF requirements for the loan. Additional required items in conjunction with the
EID will include a cultural resources survey and may also include a Threatened &
Endangered (T&E) Species evaluation.
The ENGINEER will subcontract EID services and the T&E Species evaluation (if
determined to be required by ANRD) to FTN Associates Ltd. The ENGINEER will
subcontract the cultural resources survey to Flat Earth Archeology, LLC. Following is
a detailed scope of work for these items.
2.3.1 Environmental Information Document
This task will include the following:
• Assemble the documentation necessary for and completing the ANRD
Environmental Checklist & Information Document. This checklist/document
includes a variety of environmental topics, each of which will be
answered/discussed specific to the project.
• Coordinate with various agencies (e.g., US Fish & Wildlife Service,
Arkansas Historic Preservation Program, etc.) to comply with EID
requirements.
• Complete one (1) public meeting in accordance with EID requirements.
• Coordinate with ANRD regarding EID requirements specific to the project
and submittal. Address comments as necessary from ANRD and agencies
to obtain concurrence on the EID.
Appendix A-1 — Scope of Additional Services — West Corridor Water Transmission Main — Amendment No. 3
Page 2 of 7 9/24/2023
2.3.2 Cultural Resources Survey
This task will include the following:
Conduct a Phase I archeological survey covering the entire length of the
project within the limits of permanent and temporary easements. A
pedestrian survey will be performed utilizing shovel test excavations in 20-
meter intervals along transect(s) within the project limits to identify and
assess the status of any cultural deposits or features inside the project
limits.
Prepare the cultural resources report based on the background research
as well as the field work. The report will include information on any
archeological sites identified and recommendation for the proposed project
to be in compliance with federal and state regulations regarding cultural
resources. The exact locations of any significant prehistoric or historic
archeological sites found will be supplied to the OWNER for planning
purposes only, with the stipulation that their locations will not be part of any
document released to the public.
• All work will conform to the standards set for the State of Arkansas which
are described in A State Plan for the Conservation of Archeological
Resources in Arkansas (Davis, ed. 1982, amended 2010) and the
standards set by the U.S. Secretary of Interior's Standards and Guidelines
for Archeological and Historic Preservation.
Submit the cultural resources report to ANRD, Arkansas Historic
Preservation Program, and other agencies/tribes if required for review.
Respond to comments and/or questions if required to obtain concurrence
on the report.
• Phase II (significance testing, deep trenching, removal of cultural features,
etc.) and Phase III (site mitigation) are not included in this scope of work.
2.3.3 T&E Species Evaluation
If required as part of the agency coordination process of the EID, conduct a
T&E species evaluation and submit to ANRD and relevant agencies for review.
Address comments as necessary to obtain concurrence on the evaluation.
2.4 Additional Geotechnical Investigations
As part of the Amendment No. 2 scope of work, the ENGINEER performed a detailed
geotechnical investigation along the project alignment which included up to 81 borings,
laboratory testing and analysis and preparation of a geotechnical report.
Under this Amendment No. 3, the ENGINEER will perform additional geotechnical
borings, laboratory analysis and reporting for up to 15 additional boring locations.
Additional investigations may be required at trenchless crossings, major stream
crossings and other areas of concern that may be identified by the ENGINEER OR
CMAR. The methods of exploration, field services, laboratory analysis and reporting
shall be as outlined in Amendment No. 2.
Appendix A-1 — Scope of Additional Services — West Corridor Water Transmission Main — Amendment No. 3
Page 3 of 7 9/24/2023
2.5 Final Design
The ENGINEER will perform final design phase services as part of this Amendment
No. 3 and will utilize the following subconsultants to assist in completing scope items
in this task:
• Carollo Engineers — development of special details and technical
specifications for steel pipe and large diameter valves; and quality
control/quality assurance review of plans, specifications, surge analysis
and CMAR guaranteed maximum price (GMP)
• Coffman Engineers — development of plans, details and technical
specifications associated with the impressed current cathodic protection
system; and preparation of the final corrosion report
• Brown Engineers — development of plans, details and technical
specifications for electrical service required for the two (2) proposed
cathodic protection rectifier fields
• Bennett Trenchless Engineers — development of plans, details and
technical specifications for trenchless installations required on the project
• Black & Veatch — update the hydraulic surge analysis (previously
completed for BWD) of the proposed water transmission main system and
associated final report
In accordance with DWSRF requirements, selection of iron and steel products to be
used in this project shall be in compliance with the American Iron & Steel (AIS)
provisions as outlined on EPA's website: https://www.epa.gov/cwsrf/state-revolving-
fund-american-iron-and-steel-ais-requirement.
Following is a detailed breakdown of services to be provided during the final design
phase.
2.5.1 30% Design Review Workshop
• Conduct workshop with CITY OF FAYETTEVILLE and CMAR to review
30% design submittal
2.5.2 60% Design
The following items are included in the 60% Design Phase:
60% Plans
o Cover and general sheets
o Plan & profile sheets
o Trenchless installation plan & profile sheets
o Creek crossing details
o Existing utility protection details
o Standard project details
o Cathodic protection plans and details
o Electrical site plans, one -line diagrams and details
• 60% Technical Specifications
o Preliminary technical specifications with emphasis on spiral welded
steel pipe and large diameter valves
Appendix A-1 — Scope of Additional Services — West Corridor Water Transmission Main — Amendment No. 3
Page 4 of 7 9/24/2023
• Surge Analysis and Report
o Hydraulic surge analysis utilizing information obtained from the BWD
pump station surge analysis
o Brief summary report on findings
o Recommended minimum pipe thickness for design purposes
• Final Corrosion Report
• Technical Memorandum on Additional Design Considerations
o Connections to valves and other appurtenances
o Coatings for fittings and other appurtenances
o Sampling ports
o Internal and external access considerations
• 60% Design Review Workshop
o Conduct workshop with CITY OF FAYETTEVILLE and CMAR to review
60% design submittal
o Address comments from workshop
o Review and comment on CMAR's 60% GMP
• ADH Submittal/Coordination
o Address comments from ADH on 30% design submittal
o Submit 60% design package for review
o Address comments from ADH on 60% design submittal
o Obtain ADH conditional approval on potential Early Work Packages
(steel pipe, large diameter valves, trenchless installations)
2.5.3 90% Design
The following items are included in the 90% Design Phase:
• 90% Plans
o Same as 60% plans, except to a final review level
• 90% Technical Specifications
o Final review level technical specifications
• Roadway/Highway Crossing Permits
o ARDOT crossings
o City roadway crossings
o County roadway crossings
• 90% Design Review Workshop
o Conduct workshop with CITY OF FAYETTEVILLE and CMAR to review
90% design submittal
o Address comments from workshop
o Review and comment on CMAR's 90% GMP
• ADH Submittal/Coordination
o Submit 90% design package for review
o Address comments from ADH on 90% design submittal
o Obtain ADH approval on overall project
Appendix A-1 — Scope of Additional Services — West Corridor Water Transmission Main — Amendment No. 3
Page 5 of 7 9/24/2023
2.5.4 100% Design
The following items are included in the 100% Design Phase:
• 100% Plans
o Final signed and sealed plans for CMAR use in bidding/construction
of work packages
• 100% Technical Specifications
o Final signed and sealed specifications for CMAR use in
bidding/construction of work packages
2.5.5 Early Work Packages
It is anticipated that the CMAR will issue Early Work Packages in order to meet
the project schedule. Early Work Packages may include pipe procurement,
valve procurement, clearing and grubbing, and trenchless installations. As
such, the ENGINEER shall provide the following services in this task:
• Compilation of contract documents and submittal to ANRD for concurrence.
Note that ANRD standard contract forms for construction must be used. All
other contract documents shall be subject to approval by the CITY OF
FAYETTEVILLE and ANRD. CMAR shall be responsible for preparing bid
schedules for the Early Work Packages.
• Assist CMAR during the bidding phase of Early Work Packages:
o Respond to bidder's questions and requests for information (RFIs)
o Assist CMAR with the preparation of addenda
o Attend bid openings
o Review bid tabulations. CMAR shall be responsible for preparing bid
tabulations.
o Provide assistance to CITY OF FAYETTEVILLE on recommendation of
award on Early Bid Packages.
3.0 Project Deliverables
3.1 Environmental Reports — PDF and one (1) hard copy of each:
3.1.1 Draft EID
3.1.2 Final EID
3.1.3 Cultural Resources Survey Report
3.1.4 T&E Species Evaluation Report
3.2 Supplemental Geotechnical Report — PDF and (1) hard copy.
3.3 60% Design Submittal — PDF and one (1) hard copy of each:
3.3.1 60% Plans (11x17 hard copy)
3.3.2 60% Technical Specifications
3.3.3 Surge Analysis Report
3.3.4 Final Corrosion Report
3.3.5 TM on Additional Design Considerations
Appendix A-1 — Scope of Additional Services — West Corridor Water Transmission Main — Amendment No. 3
Page 6 of 7 9/24/2023
3.4 90% Design Submittal — PDF and one (1) hard copy of each:
3.4.1 90% Plans (22x34 hard copy)
3.4.2 90% Technical Specifications
3.4.3 Roadway and Highway Crossing Permits
3.5 100% Design Submittal — PDF and one (1) hard copy of each:
3.5.1 100% Sealed Plans
3.5.2 100% Sealed Technical Specifications
3.6 Other electronic files as requested by the CITY OF FAYETTEVILLE.
4.0 Compensation
In consideration of the performance of the foregoing services by the ENGINEER, the CITY OF
FAYETTEVILLE will by to the ENGINEER compensation as follows:
4.1 Compensation will be paid to the ENGINEER on the basis of ENGINEER's standard
hourly rates in effect at the time the work is performed, plus reimbursable expenses.
A task hour fee breakdown is provided as Appendix A-2. ENGINEER's current rate
schedule is attached hereto as Appendix A-3.
4.2 The maximum not -to -exceed for Amendment No. 3 will be $1,446,340.00.
4.3 The maximum not -to -exceed total contract amount is increased from $1,547,085.000
to $2,993,425.00
5.0 Project Schedule
The ENGINEER will begin work under Amendment No. 3 immediately upon receipt of a Notice to
Proceed (NTP). The overall anticipated project schedule is provided in Exhibit A.
6.0 Additional Future Services
Additional future services will include, but not be limited to the following:
Bid Phase Services for Primary Work Package(s); and
Construction Phase Services.
The scope for these future additional services will be defined by the ENGINEER and CITY OF
FAYETTEVILLE prior to completion of the services under this Amendment No. 3, and will be
authorized under future amendment(s) to this Agreement.
Appendix A-1 — Scope of Additional Services — West Corridor Water Transmission Main — Amendment No. 3
Page 7 of 7 9/24/2023
APPENDIX A-2
City of Fayetteville - West Corridor Water Transmission Main MCCLELLAND
Amendment No. 3 - Preliminary Design
Personnel Hour Fee Estimate CONSULTING
9/24/2023 murnwarnim ENGINEERS, INC.
Task Description
Sr. Project Project
Manager Manager
Structural
Engineer
Project
Engineer/
ner
'Designer
CAD/GIS
Technician
Reg. Land
Surveyor
Survey
Technician
Field
Survey
Crew
Lab
Tech I
Lab
Tech II
Geotech
Engineer
Extended Cost
Task 2.1 - Project Management and Coordination
Biweekly Progress Meetings 24 total assumed
48.00
48.00
48.00
$27,840.00
Water & Sewer Committee Meetings 3 total assumed
12.00
12.00
$5 280.00
Other Stakeholder Meetings 12 total assumed
24.00
24.00
6.00
$11,400.00
Property Owner Coordination/Meetings 15 assumed
60.00
30.00
$15 600.00
Coorindation with ANRD on DWSRF Program Requirements
4.00
32.00
4.00
$7,640.00
Monthlv Prowess Reports 12 total assumed
12.00
24.00
12.00
9 240.00
Subtotal Labor Hours / Fee - Task 2.11
100.00
1 200.00
0.00
100.00
1 0.00
1 0.00
0.00
1 0.00
1 0.00
0.00
1 0.00
$77,000.00
Estimated Reimbursable Expenses/Subconsultants
Mileage $1,000.00
Subtotal Reimbursable Expenses - Task 2.11
$1,000.00
Total Task 2.1 - Project Management and Coordination
1 100.00 200.00 0.00 1 100.00 1 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $78,000.00
Task 2.2 - Additional Surveying Services
Additional Mapping of Surface Features
30.00
$4,950.00
Field Ties to Potholed Utilities
40.00
$6 600.00
Easement Staking
30.00
$4,950.00
Drafting
5.00
20.00
9
$2 300.00
QA/QC
5.00
$700.00
Subtotal Labor Hours / Fee - Task 2.21
0.00
1 0.00
1 0.00
1 0.00
1 0.00
1 10.00
1 20.00
1 100.00
1 0.00
1 0.00
1 0.00
1 $19,500.00
Estimated Reimbursable Expenses/Subconsultants
Mileage
$500.00
Utility Locates Arku s
$500.00
Subtotal Reimbursable Expenses -Task 2.21
$1,000.00
Total Task 2.2 - Additional Survey Servicesl
0.00 1 0.00 1 0.00 1 0.00 1 0.00 1 10.00 1 20.00 1 100.00 1 0.00 1 0.00 1 0.00 1 $20,500.00
Task 2.3 - Environmental Services
Subconsultant Coordination
4.00
16.00
$4,040.00
Provide EID Info to Subconsultant
2.00
4.00
24.00
$4 620.00
Review EID and Coordinate with ANRD
4.00
8.00
8.00
$3,640.00
A enc Coordination
6.00
24.00
16.00
$8 300.00
Review Cultural Resources Survey Report
4.00
1 8.00
1
1 12.00
1
1
1
1
$4 200.00
Subtotal Labor Hours / Fee - Task 2.31
20.00
1 60.00
1 0.00
1 60.00
1 0.00
1 0.00
1 0.00
1 0.00
1 0.00
1 0.00
1 0.00
$24,800.00
Estimated Reimbursable Expenses/Subconsultants
Subconsulant - FTN Associates Ltd. Environmental Information Document
$10,000.00
Subconsulant - FTN Associates Ltd. T&E Species Survey) - only if required and authorized by City of Fayetteville
$30,000.00
Subconsulant - Flat Earth Archeology, LLC Cultural Resources Survey)
$30,000.00
Subtotal Reimbursable Expenses - Task 2.3 $70,000.00
Total Task 2.3 - Environmental Servicesl 20.00 1 60.00 1 0.00 1 60.00 1 0.00 1 0.00 0.00 0.00 0.00 0.00 0.00 1 $94,800.00
Task 2.4 - Additional Geotechnical Investigations
Geotech Exploration & Field Services
40.00
$4 000.00
Lab Testing & Analysis see below
$0.00
Geotech Reporting & Coordination
20.00
1 10.00
4 800.00
Subtotal Labor Hours / Fee - Task 2.41
0.00
1 0.00
1 0.00
1 0.00
1 0.00
1 0.00
1 0.00
1 0.00
1 40.00
1 20.00
1 10.00
1 $8,800.00
Estimated Reimbursable Expenses/Subconsultants
Equipment Mobilization/Demobilization assume 2 truck rig mob/demob 0 $300/EA; 2 track rig mob/demob Q $600/EA
$1,800.00
Boring Setup 15 bores @ $40/EA
$600.00
SPT Auger Drilling assumed 300 LF a $13/LF
$3,900.00
Water -Based Rock Coring Diamond Bit assumed 75 LF @ $40/LF
$3,000.00
In -House Laboratory Testing Moisture Content, Atterberg Limits, Gradation, Comp. Strength of Rock Cores
$1,500.00
Third Party Laboratory Testing Soil Resistivity, H, Sulfates, Chlorides, Sulfides, Redox Potential
$2,500.00
Pavement Patching assumed 4 patches a $35/EA
$140.00
Diamond Rock Bits assumed 2 bits P $650/EA
$1,300.00
Subtotal Reimbursable Expenses - Task 2.4
$14,740.00
Total Task 2.4 - Geotechnical Investigations
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 40.00 20.00 10.00 $23,540.00
Task 2.5 - Final Design
30 % Design Review/Kickoff Workshop with City and CMAR
10.00
10.00
10.00
$5 800.00
60% Design
60% Plans
100.00
240.00
60.00
340.00
640.00
$199 400.00
60% Technical Specifications
20.00
120.00
20.00
200.00
$59,400.00
Surge Analysis and Report Review and Coordination with Sub
10.00
40.00
40.00
$15,700.00
Final Corrosion Report Review and Coordination with Sub
10.00
20.00
20.00
$9,100.00
TM on Additional Design Considerations
10.00
20.00
40.00
$11,900.00
60% Design Review Workshop incl. address comments
20.00
20.00
40.00
40.00
1
$18,800.00
ADHSubmittal/Coordination
20.00
40.00
100.00
60.00
$33200.00
QA/QC
40.00
80.00
10.00
80.00
120.00
$51,400.00
90 % Design
90% Plans
80.00
160.00
20.00
240.00
440.00
$136,000.00
90 % Technical Specifications
20.00
80.00
5.00
160.00
$43,500.00
Roadway/Highway Crossing Permits
10.00
40.00
120.00
$26,900.00
90 % Design Review Workshop incl. address comments
20.00
20.00
40.00
$14,400.00
ADH Submittal/Coordination
20.00
40.00
100.00
60.00
$33,200.00
QA/QC
40.00
60.00
10.00
80.00
120.00
1
$47 600.00
100% Design
100% Plans
10.00
40.00
10.00
100.00
200.00
$47,900.00
100% Technical Specifications
10.00
40.00
5.00
80.00
$22,200.00
QA/QC
10.00
20.00
10.00
40.00
40.00
$18100.00
Early Work Packages
Compile Contract Documents and Obtain ANRD Concurrence
10.00
30.00
30.00
$12,400.00
Bid Phase Assistance (up to 4 EW Ps
50.00
100.00
1 10.00
100.00
60.00
1
$53 900.00
Subtotal Labor Hours / Fee - Task 2.51
520.00
1 1220.00
1 160.00
1960.00
1780.00
0.00
0.00
1 0.00
1 0.00
1 0.00
1 0.00
$860,800.00
Estimated Reimbursable Expenses/Subconsultants
Mileage
$1,000.00
Subconsultant- Coffman Engineers Corrosion Protection Design)
$38,200.00
Subconsultant - Brown Engineers Electrical
$6,500.00
Subconsultant- BennettTrenchlessEngineers TrenchlessDesign)
$100,000.00
Subconsultant- Black & Veatch (Surge Anal is
$20,000.00
Subconsultant- Carollo Technical Advisor/QAQC on TMs
$203,000.00
Subtotal Reimbursable Expenses - Task 2.5
$368,700.00
Total Task 2.5 - Final DesignJ
520.00 1220.00 160.00 1960.00 1780.00 0.00 0.00 0.00 0.00 1 0.00 1 0.00 $1,229,500.00
GRAND TOTAL AMENDMENT NO. 21 640.00 1480.00 160.00 2120.00 1780.00 10.00 20.00 100.00 40.00 1 20.00 1 10.00 $1,446,340.00
Page 1 of 1
APPENDIX A-3
MEEMcCLELLAND
CONSULTING
mmmmgmam ENGINEERS, INC.
8/7/2023
McCLELLAND CONSULTING ENGINEERS, INC.
*STANDARD HOURLY RATES
Chief Draftsman
$110 - $120
Clerical
$45 - $85
Construction Observer
$75 - $165
Draftsman
$70 - $120
Environmental Scientist/Designer
$125 - $145
Geotech Engineer
$125 - $200
GIS Technician
$80 - $140
HR/Payroll Admin
$75-$115
Landscape Architect
$95 - $200
Media Specialist
$85 - $120
Principal
$185 - $275
Project Accountant
$70 - $155
Project Designer - Intern
$50 - $80
Project Designer
$80 - $165
Project Engineer
$120 - $175
Project Manager
$130 - $210
Registered Land Surveyor
$100 - $175
Soils Lab Technician
$50 - $140
Specification Writer
$50 - $100
Sr. Project Manager
$160 - $250
Structural Engineer
$140 - $180
Survey (2 man or Robotic) Crew
$115 - $165
Survey (3 man) Crew
$150 - $200
Survey Field (1 Man or Rodman)
$45 - $120
Survey GPS
$75 - $135
Survey Technician
$65 - $110
Expenses
@ Cost
Mileage
.705/mi
* Standard Hourly Rates may be adjusted annually in accordance with
the normal salary review practices of McClelland Consulting Engineers.
City of Fayetteville - West Corridor Water Transmission Main
Amendment No. 3 - Preliminary Design
Preliminary Schedule -
9/ 1 /2023
EMcCLELLAND
CONSULTING
ammiz -my ENGINEERS, INC.
Project Phase
Easment Acquisition (Current Contract)
60% Design
' 1' • Design
RESOLUTION NO. 120-12
A RESOLUTION APPROVING A CONTRACT WITH MCCLELLAND
CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $388,600.00 FOR
WATER TRANSMISSION LINE LAYOUT AND EASEMENT ACQUISITION
RELATED TO A THIRD CONNECTION TO BEAVER WATER DISTRICT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract with McClelland Consulting Engineers, Inc. in the amount of $388,600.00 for water
transmission line layout and easement acquisition related to a third connection to Beaver Water
District. A copy of the contract is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 5t' day of June, 2012.
/_�» TOLVA a��i
an
ATTEST:
By: d c a- S.
SONDRA E. SMITH, City Clerk/Treasurer
`e,Nnntiirririvi
°
® m
FAYETTEVILLE o
G) °mow
"NA NSP.; j
s os'a'JVG +O�Ae,�',,,.
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 179-21
File Number: 2021-0436
MCCLELLAND CONSULTING ENGINEERS, INC. AMENDMENT NO. 1:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE ENGINEERING SERVICES
AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT
OF $261,000.00 FOR EASEMENT ACQUISITION SUPPORT FOR THE WEST WATER
TRANSMISSION LINE PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, on June 5th, 2012, the City Council approved Resolution No. 120-12, approving a
contract with McClelland Consulting Engineers, Inc. for the water transmission line layout and
easement acquisition related to a third connection to Beaver Water District; and
WHEREAS, Amendment No. I will provide the necessary funds to acquire the remaining 53
easements over the next 3 years.
THEREFORE, BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF
FAVETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment
No. 1 to the Engineering Services Agreement with McClelland Consulting Engineers, Inc. in the
amount of $261,000.00 for easement acquisition support for the West Water Transmission Line
Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 7/6/2021
Page 1 Printed on 717121
Resolution: 179-21
File Number: 2021-0436
Attest:
��y• CITY
�•r9�%
V. ,
'm-
Kara Paxton, City Clerk TreasLaer AYt l EV/LLE
C,0 COU,N````��
Page 2 Printed on 717121
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 200-22
File Number: 2022-0777
MCCLELLAND CONSULTING ENGINEERS, INC. AMENDMENT NO. 2:
A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE ENGINEERING SERVICES
AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT
OF $897,485.00 FOR PRELIMINARY ENGINEERING DESIGN FOR THE WEST CORRIDOR
WATER TRANSMISSION LINE PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, on June 5th, 2012, the City Council approved Resolution No. 120-12, approving a
contract with McClelland Consulting Engineers, Inc. for the water transmission line layout and
easement acquisition related to a third connection to Beaver Water District; and
WHEREAS, Amendment No. 2 will provide the necessary funds for preliminary design, permit
consulting services and associated coordination with state and federal agencies, geotechnical
investigations, and additional topographic surveys in the project corridor.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment
No. 2 to the Engineering Services Agreement with McClelland Consulting Engineers, Inc. in the
amount of $897,485.00 for preliminary engineering design for the West Corridor Water Transmission
Line Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 9/6/2022
Page 1 Printed on 917122
Resolution: 200-22
File Number: 2022-0777
Attest:
Fly —TEVJ
1.1,
Kara Paxton, City Clerk Treasurer C00 x,,' Q�-,,qzoo
Page 2 Printed on 917122