HomeMy WebLinkAbout221-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 221-23
File Number: 2023-1088
INGRAM MICRO, INC. (SERVICE CONTRACT):
A RESOLUTION TO APPROVE A THREE YEAR RENEWAL OF THE CITY'S NUTANIX SERVER SOFTWARE
LICENSE FOR THE NOLAND AND WEST SIDE WATER RESOURCE RECOVERY FACILITIES WITH
INGRAM MICRO INC. FOR THE TOTAL AMOUNT OF $63,732.11 PLUS APPLICABLE TAXES, TO APPROVE
A PROJECT CONTINGENCY IN THE AMOUNT OF $10,000.00, AND TO APPROVE A BUDGET
ADJUSTMENT
WHEREAS, Nutanix is the software that runs the device servers at the wastewater treatment facilities; and
WHEREAS, Ingram Micro submitted a quote for a 3-year renewal of Nutanix server software that will operate the
device servers, provide support service, and security updates for both wastewater treatment facilities through November
2026.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a 3-year renewal of the City's
Nutanix server software license for the total amount of $63,732.11 plus applicable taxes with Ingram Micro Inc., and
further approves a project contingency in the amount of $10,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on October 17, 2023
Approveo
Page 1
Attest:
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ITY
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Kara Paxton, City le Treasurer-57
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CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 17, 2023
CITY COUNCIL MEMO
2023-1088
TO:
Mayor Jordan and City Council
THRU:
Susan Norton, Chief of Staff
FROM:
Tim Nyander, Utilities Director
DATE:
SUBJECT:
Ingram Micro Inc. — Nutanix Server Software Renewal for Noland and West Side
Wastewater Treatment Facilities
RECOMMENDATION:
Staff recommends approval of the renewal of Nutanix server software license renewal for the Noland and West
Side Water Resource Recovery Facilities from Ingram Micro Inc. in the amount of $63,732.11 plus applicable
taxes, approval of a project contingency in the amount of $10,000.00, and approval of a budget adjustment.
BACKGROUND:
Nutanix is the software that runs the device servers at the wastewater treatment facilities, it's the heart of the
SCADA system and it runs the City's VTScada software. It communicates with all of the control devices in the
field, allows for operators to see the status of devices at the treatment facilities from a software interface. A
software support contract and security updates are included with the Nutanix server software renewal.
DISCUSSION:
Ingram Micro submitted a quote in the amount of $63,732.11 plus applicable taxes for a 3-year renewal of
Nutanix server software. This will operate the device servers, provide support service, and security updates for
both wastewater treatment facilities through November 2026.
Staff recommends a 3-year renewal of Nutanix server software renewal in the amount of $63,732.11 plus
applicable taxes from Ingram Micro Inc., approval of a project contingency in the amount of $10,000.00, and
approval of a budget adjustment.
BUDGET/STAFF IMPACT:
A budget adjustment is attached to move funds from the Plant Pumps and Equipment account to the WWTP
Contract — Direct Purchases accounts within the Water & Sewer fund which will cover the cost of the 3-year
software renewal.
ATTACHMENTS: SRF Ingram Micro - Nutanix software (#3), BA Ingram Micro - Nutanix software (#4), Quote
from Ingram Micro (#5), Quote from Arrow Electronics (#6), Quote from AVT Technology Solutions (#7)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1088
Ingram Micro Inc. — Nutanix Server Software Renewal for Noland and West Side Wastewater
Treatment Facilities
A RESOLUTION TO APPROVE A THREE YEAR RENEWAL OF THE CITY'S NUTANIX
SERVER SOFTWARE LICENSE FOR THE NOLAND AND WEST SIDE WATER RESOURCE
RECOVERY FACILITIES WITH INGRAM MICRO INC. FOR THE TOTAL AMOUNT OF
$63,732.11 PLUS APPLICABLE TAXES, TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $10,000.00, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, Nutanix is the software that runs the device servers at the wastewater treatment
facilities; and
WHEREAS, Ingram Micro submitted a quote for a 3-year renewal of Nutanix server software that will
operate the device servers, provide support service, and security updates for both wastewater treatment
facilities through November 2026.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a 3-year renewal
of the City's Nutanix server software license for the total amount of $63,732.11 plus applicable taxes
with Ingram Micro Inc., and further approves a project contingency in the amount of $10,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2023-1088
Item ID
10/17/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/21/2023 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of the renewal of Nutanix server software license renewal for the Noland and West
Side Water Resource Recovery Facilities from Ingram Micro Inc. in the amount of $63,732.11 plus applicable taxes,
approval of a project contingency in the amount of $10,000.00, and approval of a budget adjustment.
Budget Impact:
5400.730.5110-5328.01
5400.730.5120-5328.01
Water and Sewer
Account Number Fund
N/A N/A
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? Yes
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 49,012.00
$ 31,647.92
5 17,364.08
$ 79,945.99
$ 79,946.00
17,364.09
V20221130
Purchase Order Number:
Change Order Number:
Original Contract Number:
Previous Ordinance or Resolution #
Approval Date:
Comments: Taxes are estimated at $6,213.88, the estimated total cost is $69,945.99 plus a contingency of
$10,000.00.
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
WASTEWATER TREATMENT (730)
/Org2
2023
Requestor: Shea Fankhouser
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A budget adjustment is needed in the Water & Sewer fund's budget to move funds from the Plant Pumps and Equipment
account to the WWTP Direct Purchases accounts within Division 730. This budget adjustment will allow for the cost of the
Nutanix server software renewal to be split between Programs 5110 and 5120.
COUNCIL DATE: 10/17/2023
ITEM ID#: 2023-1088
Holly Black
912212023 5:56 RIn
RESOLUTION/ORDINANCE
Budget Division Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
- -
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl AT
v.202388
Account Name
5400.730.5110-5328.01
39,973 -
EX
WWTP Contract - Direct Purchases
5400.730.5120-5328.01
5400.730.5800-5801.00
39,973 -
(79,946)
EX
02069 1 EX
WWTP Contract - Direct Purchases
Fixed Assets
1 of 1
IRLOPAM:
Thank you for contacting Ingram Micro. We value your business greatly and will continue to deliver the services you need to retain it. This quote is not intended to represent the entire conversation; only what was relevant to th
solution you requested. We make every effort to provide a complete and correct solution. However, the accuracy of the solution provided is dependent on the information
gathered. If relevant information is not provided by our
customer, Ingram Micro cannot be held responsible. We urge you to review this quote fully, to ensure it reflects all of your required specifications. If you have additional questions, please contact your designated Ingram Micro
contact. Remember to reference your Quote Number.
Call reference # • • :r :r.
To ensure fastest and most accurate processing of your order,
Quote: QUO-16859580-W1Y8D6 -0
please provide the quote# at the time of purchase
Name: Nutanix - CTO QUOTE - XQ-2106957
Customer Name:JACOBS TECHNOLOGY INC
Currency: US Dollar
Effective From: 9/15/2023
Send Date: 09/15/2023
Vendor Bid Expiry Date:11/26/2023
End User Name: City of Fayetteville - AR
Special Pricing Information: Special Pricing NumbekQ-2106957 Start Date: 9/15/2023 Expiry Date: 11/26/2023
Customer Question:
Nutanix
Solution Comments:
'AII Nutanix POs must have End User PO#, Contact Name, Phone
Number and Email Address for processing.
'Shipping Estimate - Charges are subject to change based on current shipping rates and Customers are responsible for freight.
-$275 per platform for standard 3 day shipping.
-$325 per platform for expedited 2 day shipping
-$450 per platform for expedited overnight shipping
'AII orders related to this quote are non -cancelable and non -returnable.
Item #
SKU
Manufacturer
Mfr. Part #
City
Description and Product Into
Discount*'
Avail. Qty
MSRP
Ext MSRP
Price
Ext Price
Comments
RENEWAL LICS SLIC
SN#:
Product stocked by manufacturer.
20SW000146462
1
9HH792
NUTANIX
R-SW-AOS-
1
Delivery times vary.
0
$197,752.00
$197,752.00
$56,578.80
$56,578.80
Term: 11/27/2023
STR-PRD
Country of Origin: (None)
4:00:00 PM thru
Weight: 0.00
11/26/2026 4:00:00
Dim Weight: 0.00
PM
RENEWAL LICS SLIC
Product stocked by manufacturer.
SN#:
R-L-CORES-
Delivery times vary.
LIC-00931671 Term:
2
9HH793
NUTANIX
STR-PRD
96
0
$0.01
$0.96
$0.01
$0.96
11/27/2023 4:00:00
Country of Origin: (None)
PM thru 11/26/2026
Weight: 0.00
4:00:00 PM
Dim Weight: 0.00
RENEWAL LICS SLIC
Product stocked by manufacturer.
SN#:
R-L-
Delivery times vary.
LIC-00931672 Tenn:
3
9HH794
NUTANIX
FLASHTIB-
11
0
$0.01
$0.11
$0.01
$0.11
11/27/2023 4:00:00
STR-PRD
Country of Origin: (None)
PM thru 11/26/2026
Weight: 0.00
4:00:00 PM
Dim Weight: 0.00
NUTANIX PROD HW SUP RNWL
SN#:
Svcs
20FM6L260022,
Product stocked by manufacturer.
20FM6L260044
4
7TU986
NUTANIX
RS-HW-PRD-
2
Delivery times vary.
0
$4,033.03
$8,066.06
$3,576.12
$7,152.24
Term: 11/27/2023
MY
Country of Origin: (None)
4:00:00 PM thru
Weight: 0.00
11/26/2026 4:00:00
Dim Weight: 0.00
PM
Products/
NO
$205,819.13
$63,732.11
services
Total
Total
I
I$63,732.11
Purchase this for $63,732.
11 or lease
for $2,230.62
per month.
M
Pricing & Ordering Information
For specific pricing and to order the above products, you may
• Call the Ingram Micro Sales department at 1.800.456.8000
Your PO number ' End user company name
Your fax number ' End user address
Shipping instructions ' End user contact
End user PO number ' End user contact email address
End user license, contract or authorization number ' End user contact phone number
End user contact fax number
Thank you for your order!
This offer to sell the listed product(s) is subject to product availability and Ingram Micro's standard terms and conditions that are published httos:Hoorp.inarammicro.com/en-us/legal/sales tagxices are subject to change without
notice. Please contact the Ingram Micro Sales desk at 1.800.456.8000 if you have any additional questions.
• Leasing Information
Win more opportunities by offering your customers flexible financing solutions with Ingram Micro Financial Solutions.
• Learn more about Ingram Micro Leasing Program
• Contact a leasing specialist today at 877-877-0035 or emaifinancialsolutions(rDingrammicro.com
Calculate the leasing terms for your end user by visiting the Xvanteoe Finance Calculator
Arrow Quote
Arrow Quote#:SWS14877577-V1 Reseller: JAC0B3 TECHNOLOGY INC-1042402 ISR: Srlkantlan, Suwarna
Suppller Opp#: OPTY40798278
Contrac[Start Date:
27-140-23
Quote Name: NUTANIX_Jaoobs Technology Inc_City of Entl USedst: Cary of Fayegevllk -AR 18R Phone:
Suppler Quote#: XQ-2108482
Con— End 0—
26-NOV-26
Fayetteville -AR-Renewal Nov 2023 Arrow 2.0_XQ-2108482
Quote Currency: USD Reglon: US End User State/Province:
Supplier Contract No:
Billing Fmquency:
Quote Expiration Oats: 26-hlo/ 3 Quote Ganamtion-158EP-29 Sag—.:
End USar Att#tFAt:
R—HerOpportunity Nomb—
Notes:
t
RSW-AOSSTR-PRD
Subscription Renewal, Acropolis AOS starter
20SW00014fi462
a1
1112]2023
11/26I2026
1,096
$19],]52.00
$19],]52.00
$19],]52.00
]0.]9%
$5],]89.82
$5],]89.82
Software License Production Sofiwam Suppod
Service
2
R-L-CORESSTR-PRD
Subscription Renewal, Acropolis AOS Starter
LIC-00931671
96
11YP/2023
11/28/2026
1,W6
soon
Woo
$0.W
$0.00
Software Licansa Production Sofiwme Suppod
Service for 1 CPU core
3
R-L-FLASHTIB-STR-PRD
Subscription Renewal, Acropolis AOS sooner
LIC-00931812
11
11YP/2023
11/28/2026
1,W6
soon
Woo
$0.W
$0.00
Software Licansa Production Software Suppod
Service for 1 TO of flash
4
RS-HW-PRD-MY
2MT Production Level Mul9 Year HW Support
MFM61260022
1
11YP/2023
11/28Y2026
1,098
$4,033.03
$4,033.03
$4,033.03
9.46%
$3,651AI
$3,651Al
Renewal for Nutanu HCI appliance
5
RS-HW-PRD-MY
24!7 Production Level Multi Year HW Support
20FM6L260044
1
11/27/2023
11/26/2026
11.6
$4,033.03
$4.033.03
$4.033.03
9.46%
$3,651.41
$3,651.41
Renewal for Nutanix HCl appliance
Total
$205,318.08
$85,012.84
Legal Notification: This is a computer generated document, no signature is required.
ARROWS TERMS AND CONDITIONS OF SALE
Arrow's Terms and Conditions are located at httos://www.arrow.wm/entleaal/temsof-use
This order is hereby governed by Arrow's Terms and Conditions of Sale Unless there is a signed agreement between the parties, in which case
the signed agreement shall govem.
The Arrow's Terms and Conditions of Sale can be accessed in additional languages:
• English: httos://www.arrow.wm/entlegal/temsand-mnditionsof-sale
• Spanish: httos://www.amow.wm/es-mx/lecagterms-and-conditions-of-sale
• French Canadian: httos://www.arrow.comRr-fr/leaal/terms-and-conditions-of-sale
Tech Datd /
9/15/2023
Mayo Miller
Jacobs Space Exploration Group
AVT Technology Solutions, LLC Quotation #: 125363215-1
410 E Rivulon Blvd. Suite 201 Request #: 14588581-14904242
Gilbert, AZ, 85297 Expiration Date: 11/26/2023
Thank you for your inquiry. We are pleased to provide you with this quote, which is not an order or offer to sell.
Until you issue a purchase order and AVT Technology Solutions LLC ("AVT TS") or Tenva TS Canada ULC ("Tenva"),
which are wholly owned subsidiaries of Tech Data Corporation, accepts it, there is no contract for sale.
Unless you have an existing agreement with AVT TS or Tenva, this quote is governed by the commercial terms of sale
located at https://tdcontent.techdata.com/content/visitor/abouttd/conditions.aspx. This summary section and all attachments
are incorporated to form the entire quotation and supersede all prior communications between the parties, regardless of form.
Further, AVT TS and Tenva are not responsible for compliance with regulations, requirements or obligations associated with
any contract resulting from this quotation.
Some Tech Data Vendors require that our customers agree to certain terms before we can sell the Vendors' Products. By
submitting a purchase order to Tech Data, you are acknowledging, as an authorized representative of your company, that you
have read and agree to be bound and abide by any applicable terms located at https://tdcontent.techdata.com/reseller/secure/
commerce/promos/vendor-pass. aspx
Orders may be returned via: R2O referencing "14588581-14904242" or by way of your normal ordering process
This quote has been prepared by:
Tod Tussey
Tod.Tussey@tdsynnex.com
+14809363106
Make it Easy for your Client to buy the Solution they need; Give Them a Way to Pay! Contact our Financing Specialists to
leverage our variety of Financing Solutions. Call 1-800-307-4588 or email financingteam@techdata.com to discuss options
and request an End User proposal for the entire project.
Any and all products contained in this quote are non -cancelable and non -returnable ("NCNR"). Customer agrees that by
issuing a purchase order against this quote, Customer forfeits its ability to cancel the order or return any of the products.
Quote #: XQ-2108462
XQ-2108462-City of Fayetteville - AR Renewal Nov 2023 JacobsAVT 2.0-City of Fayetteville - AR
https://www.techdata.com/channelconnection Page 1 of 11
Tech Datd /
Oppty ID: OPTY-00798278
Start DatejjaZ/2023 End Date 11/26/2026
Quotation Summary:
NUTANIX
QUOTE
Subtotal:
Quote Total:
AVT Technology Solutions, LLC Quotation #: 125363215-1
410 E Rivulon Blvd. Suite 201 Request #: 14588581-14904242
Gilbert, AZ, 85297 Expiration Date: 11/26/2023
$64,394.93
$64,394.93
$64,394.93
Applicable sales taxes and Environmental Fees(where applicable) are not included.(If Hawaii excise taxes are applicable,
rates are as follows, .05% for Wholesale transactions and 4% for Retail transactions)
Your quotation details are referenced on the following pages.
/www.techdata.com/channelconnection Page 2 of 11
Tech Data AVT Technology Solutions, LLC Quotation #: 125363215-1
P410 E Rivulon Blvd. Suite 201 Request #: 14588581-14904242
Gilbert, AZ, 85297 Expiration Date: 11/26/2023
Quoted For:
Jacobs Space Exploration Group
620 Discovery Dr NW Ste 140
Huntsville, AL 35806-2816
NUTANIX
End User:
CITY OF FAYETTEVILLE
113 W Mountain St
FAYETTEVILLE, AR 72701-6069
Currency: USD
Line Qty Part Number Service Serial #Description Unit List Ext List Unit Price Ext Price Start Date End Date Product Type
No.
1 1 R-SW-AOS- 20SW0001464 SUBSCRIPTI $197,752.00 $197,752.00 $57,168.17 $57,168.17 l 1/27/2023 11/26/2026 Software
STR-PRD 62 ON
RENEWAL,
ACROPOLIS
(AOS)
STARTER
SOFTWARE
LICENSE & P
RODUCTION
SOFTWARE
SUPPORT
SERVICE
https://www.techdata.com/channelconnection Page 3 of 11
Tech Data AVT Technology Solutions, LLC Quotation #: 125363215-1
P410 E Rivulon Blvd. Suite 201 Request #: 14588581-14904242
Gilbert, AZ, 85297 Expiration Date: 11/26/2023
Line Qty Part Number Service Serial #Description Unit List Ext List Unit Price Ext Price Start Date End Date Product Type
No.
2 96 R-L-CORES-
STR-PRD
LIC-00931671 SUBSCRIPTI
ON
RENEWAL,
ACROPOLIS
(AOS)
STARTER
SOFTWARE
LICENSE & P
RODUCTION
SOFTWARE
SUPPORT
SERVICE FOR
1 CPU CORE
$0.00 $0.00 $0.00 $0.00 11/27/2023 11/26/2026 Software
https://www.techdata.com/channelconnection Page 4 of 11
Tech Data AVT Technology Solutions, LLC Quotation #: 125363215-1
P410 E Rivulon Blvd. Suite 201 Request #: 14588581-14904242
Gilbert, AZ, 85297 Expiration Date: 11/26/2023
Line Qty Part Number Service Serial #Description
No.
3 11 R-L-
LIC-00931672 SUBSCRIPTI
FLASHTIB-
ON
STR-PRD
RENEWAL,
ACROPOLIS
(AOS)
STARTER
SOFTWARE
LICENSE & P
RODUCTION
SOFTWARE
SUPPORT
SERVICE FOR
1 TIB OF
FLASH
4 2 RS-HW-PRD- 20FM6L26002 24/7 PRODUC
MY
2,20FM6L2600TION LEVEL
44 MULTI YEAR
HW SUPPORT
RENEWAL
FOR
NUTANIX
HCI
APPLIANCE
Unit List Ext List Unit Price
$0.00 $0.00 $0.00
Ext Price Start Date End Date Product Type
$0.00 11/27/2023 11/26/2026 Software
$4,033.03 $8,066.06 $3,613.38 $7,226.76 11/27/2023 11/26/2026 Services
https://www.techdata.com/channelconnection
Page 5 of 11
Tech Data AVT Technology Solutions, LLC Quotation #: 125363215-1
P410 E Rivulon Blvd. Suite 201 Request #: 14588581-14904242
Gilbert, AZ, 85297 Expiration Date: 11/26/2023
Line Qty Part Number Service Serial #Description Unit List Ext List
No.
Subtotal: $205,818.06
Solution Total: $205,818.06
Category Ext List Ext Price
Total Services: $8,066.06 $7,226.76
Total Software: $197,752.00 $57,168.17
Total: $205,818.06 $64,394.93
Unit Price Ext Price Start Date
$64,394.93
$64,394.93
End Date Product Type
https://www.techdata.com/channelconnection Page 6 of 11
Tech Datd /
Quotation Summary:
NUTANIX
QUOTE
Subtotal:
Quote Total:
AVT Technology Solutions, LLC Quotation #: 125363215-1
410 E Rivulon Blvd. Suite 201 Request #: 14588581-14904242
Gilbert, AZ, 85297 Expiration Date: 11/26/2023
Customer, by its signature below, places its order to TS for the products and services in this Quote.
By Purchase Order Number
(authorized signature)
Name Special Pricing/Promo #
(please print)
Title Payment Terms
Date Authorization
$64,394.93
$64,394.93
$64,394.93
Orders may be returned via: R20 referencing "14588581-14904242" or by way of your normal ordering process
/www.techdata.com/channelconnection Page 7 of 11
Tech Data � AVT Technology Solutions, LLC Quotation #: 125363215-1
P410 E Rivulon Blvd. Suite 201 Request #: 14588581-14904242
Gilbert, AZ, 85297 Expiration Date: 11/26/2023
The End User and Shipping Information on this page will assist AVT Technology Solutions LLC, and its
subsidiaries ("TS" or "Advanced Solutions") in arranging for delivery of your order. The Order Information will
let TS know the value add and promotions you believe apply to this order, and the payment program you request.
TS' approval of your requested payment program will be communicated in accordance with the procedures that
apply to such program. Please complete the information on this page and return it with your order.
End User Information Shipping Information
Name: Name:
Address: Address: —
Contact Name:
Contact Name:
Contact Phone:
Contact Phone:
Email Address:
Email Address:
Freight Delivery Method:
Special Shipping Comments:
Inside Delivery Information
Delivery Hours?
_AM to _PM
Will the customer's dock accomodate a 48 foot trailer?
Yes/No
Is there a loading dock?
Yes/No
If no loading dock, is Liftgate Truck required?
Yes/No
If no loading dock, is Ramp required?
Yes/No
Is the computer room located on the main floor?
Yes/No
If not on main floor, what floor?;
_ Floor(1 st, 2nd, etc.)
If not on main floor, is an elevator available?
Yes/No
If not on main floor, is a stair climber required?
Yes/No
/www.techdata.com/channelconnection Page 8 of 11
Tech Datd /
Are special floor coverings required?
Is Yes, type of floor?
AVT Technology Solutions, LLC
410 E Rivulon Blvd. Suite 201
Gilbert, AZ, 85297
Quotation #: 125363215-1
Request#:14588581-14904242
Expiration Date: 11/26/2023
Yes/No
https://www.techdata.com/channelconnection Page 9 of 11
Tech Data j AVT Technology Solutions, LLC
P410 E Rivulon Blvd. Suite 201
Gilbert, AZ, 85297
Quotation #: 125363215-1
Request#:14588581-14904242
Expiration Date: 11/26/2023
https://www.techdata.com/channelconnection Page 10 of 11
Tech Data � AVT Technology Solutions, LLC
P410 E Rivulon Blvd. Suite 201
Gilbert, AZ, 85297
AVT's Return Policy
Quotation #: 125363215-1
Request #: 14588581-14904242
Expiration Date: 11/26/2023
-If TS made an error on your order, we will give you an RMA to return it at your request.
-Customer convenience returns will be considered on a case by case basis.
-When you know you have product to return, ask for the RMA as soon as you can. The quicker we work together on the issue, the more
likely we will achieve a successful resolution together.
-We request that the product is returned within 14 days in order to mitigate risk for TS and our partners.
-When opening packages from TS, please take care to retain packaging in the event that a return becomes necessary.
-Please put the RMA number on the shipping label of the outside carton when returning product. We cannot accept returns without an
RMA number clearly marked.
-TS reserves the right to charge a restocking or handling fee.
-TS' workmanship on integrated orders is warranted for one full year from date of shipment.
How to Request an RMA:
You can request an RMA by emailing your request to the TS Return Support Center at ATS-RSC-TS@techdata.com, or by submitting a
request on Channel Connection.
https://www.techdata.com/channelconnection Page 11 of 11
Jacobs Engineering Nutanix Reimbursement Agreement
City of Fayetteville Staff Review Form
2023-1183
Item ID
N/A ARCHIVED
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Tim Nyander 11/28/2023 WATER SEWER (720)
Submitted By Submitted Date Division/Department
Action Recommendation:
Staff recommends approval of and the Mayor's signature on the attached agreement to allow the City to reimburse
Jacobs Engineering for the Nutanix server software renewals in the amount of$63,732.11 plus applicable taxes,
pursuant to Resolution 221-23.
Budget Impact:
5400.730.5110-5328.01 5400.730.5120-
5328.01 Water and Sewer
Account Number Fund
N/A N/A
Project Number Project Title
Budgeted Item? Yes Total Amended Budget $ 1,037,345.00
Expenses(Actual+Encum) $ 453,486.34
Available Budget $ 583,858.66
Does item have a direct cost? Yes Item Cost $ 69,945.99
Is a Budget Adjustment attached? No Budget Adjustment
Remaining Budget $ 513,912.67
V20221130
Purchase Order Number: Previous Ordinance or Resolution# 221-23
Change Order Number: Approval Date: 11/29/2023
Original Contract Number:
Comments: Taxes are estimated at$6,213.88,the estimated total cost is$69,945.99.
CITY OF
FAYETTEVILLE STAFF MEMO
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Susan Norton, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE: November 28, 2023
SUBJECT: Jacobs Engineering — Nutanix Server Software 3-Year Renewal
RECOMMENDATION:
Staff recommends approval of and the Mayor's signature on the attached agreement to allow
the City to reimburse Jacobs Engineering for the Nutanix server software renewals in the
amount of$63,732.11 plus applicable taxes, pursuant to Resolution 221-23.
BACKGROUND:
City Council Resolution 221-23 approved the renewal of the Nutanix support contract for three
additional years through November 2026. Ingram Micro Inc. provided the lowest quote (QUO-
16859580-W1Y8D6 -0) and was selected to acquire the support contract.
DISCUSSION:
After the City issued a purchase order. Ingram Micro Inc. stated that they can only sell Nutanix
support contracts through resellers and are not able to sell the support directly to the City.
Jacobs Technology Inc. is a reseller and can procure the renewal contract through Ingram Micro
Inc. at no additional cost and no markup to the City. The City would procure through Jacobs
Technology Inc., and Jacobs would deal directly with Ingram Micro.
The total cost to renew the licenses for three years through Jacobs Technology Inc. as a
reseller is $63,732.11 plus applicable taxes (estimated to be $6.213.88). Jacobs will provide the
City an invoice after both parties have signed the attached Nutanix Software Renewals—
VVWRF agreement.
BUDGET/STAFF IMPACT:
The current purchase order to Ingram Micro. Inc. will be voided, and the City will pay Jacobs
directly for the 3-year renewal. Funds are available in the WWTP Contract— Direct Purchases
accounts within the Water & Sewer fund.
Attachments:
Resolution 221-23
Ingram Micro, Inc. Quote
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
F A'r f,l
ellSr
f•
‘T9KArIS►
113 West Mountain Street
Fayetteville,AR 72701
(479)575-8323
Resolution: 221-23
File Number: 2023-1088
INGRAM MICRO,INC.(SERVICE CONTRACT):
A RESOLUTION TO APPROVE A THREE YEAR RENEWAL OF THE CITY'S NUTANIX SERVER SOFTWARE
LICENSE FOR THE NOLAND AND WEST SIDE WATER RESOURCE RECOVERY FACILITIES WITH
INGRAM MICRO INC.FOR THE TOTAL AMOUNT OF$63,732.11 PLUS APPLICABLE TAXES,TO APPROVE
A PROJECT CONTINGENCY IN THE AMOUNT OF $10,000.00, AND TO APPROVE A BUDGET
ADJUSTMENT
WHEREAS,Nutanix is the software that runs the device servers at the wastewater treatment facilities;and
WHEREAS, Ingram Micro submitted a quote for a 3-year renewal of Nutanix server software that will operate the
device servers,provide support service,and security updates for both wastewater treatment facilities through November
2026.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a 3-year renewal of the City's
Nutanix server software license for the total amount of$63,732.11 plus applicable taxes with Ingram Micro Inc., and
further approves a project contingency in the amount of$10,000.00.
Section 2: That the City Council of the City of Fayetteville,Arkansas hereby approves a budget adjustment,a copy of
which is attached to this Resolution.
PASSED and APPROVED on October 17,2023
Approved{ Attest: ``0 'R K rri�'',/one Jordan aybr Kara Paxton,Cqtrk Treasurer t• z
.'
Page 1
I&CRAM
Thank you to contacting Ingram Micro We value your business greatly and crlf continue to delver the services you need to retain it This quote is not intended to represent the entire conversation;only what vies relevant to the solution
you requested We make every effort to provide a complete and correct solution.However.the accuracy of the solution provided is dependent on the information gathered.If relevant information rs not provided by our customer.Ingram
Micro cannot be held responsible We urge you to review this quote fully to ensure it reflects all of your required specifications.If you have additional questions.please contact your designated Ingram Micro contact.Remember to
r reference your Quote Number.
Call reference a QUO-16859580-WiY8D6
To ensure fastest and most accurate processing of your order,please provide the quotes at the time of purchase
Quote:QUO-16859580-W1Y8D6-0
Name:Nutanix-CTO QUOTE•XQ-2106957
Customer Name:JACOBS TECHNOLOGY INC ------------ -- - _-- ------- - -
Currency:US Dollar
Effective From:9/15/2023
Send Date:09/152023
Vendor Bid Expiry Date:1126;2023
End User Name:City of Fayetteville AR
Special Pricing Information:Special Pricing Number:X0.2106957 Start Date:9/152023 Expiry Date:11/262023
Customer Question:
Nutamx
Solution Comments:
•AN Nutana POs must have End User POR.Contact Name.Phone Number and Email Address for processing.
'Shipping Estimate-Charges are subject to change based on current shipping rates and Customers are responsible for freight.
-5275 per platform for standard 3 day shipping
-$325 per platform for expedited 2 day shipping
-5450 per platform for expedited overnight shipping
'All orders related to this quote are non-cancelable and non-retumable.
Item a SKU Manufacturer: Mfr.Part a at, ! Descrlpdon and Product Info Discount•• i Avail.sty MSRP } E1d IMP Price I Eat Prism Comments--
1 RENEWAL LICS SLIC • :
•
Shia
205W000146462
R$WA06 I Term 1127r2023
1 • 9HH792 NUTANIX 1 0 M7 752
STR-PRD ,752001 5197, 00 E56,578.80, $58,578.80 4 00.00 PM thN
Country of Orger(None)
l Weight 000 1 1126202640000
Dm WegM 000 I PM
RENEWAL LICS SLIC
SNP
R14t3RES • • LIC-00931671 Term:
2 911M93 NUTANIX STRFRD 96 0 S0.01 S0.96 $0.011 S0.96 112720234:00:00
Country Of Orgm INone) PM tau 11262026
i ( WegM 000 i i 40000 PM
Den Weight 0 00 i i I I i
RENEWAL LICS SLIC
•
•
. ! ( /+... I i SN#
R.I.- I I LIC-00931672 Term
3 9Hi1:94 NUTANIX FLASHTI& 111 0 S001 SO it: S001 $011 1127202340000
STR-PRO Country of Orgn.(Norse) PM thru 11260026
Weight.000 ' 40000PM
! Om WegM 0.00
1 I INUTANIX PROD HW SUP RNWL 1
SVCS I Shia
20FM6L260022,
RSIIW-PRO- 20F M6L260044
4 /1U9136 51)741w5 MY 2 -�,i 0I 34,03303 S8.066.06 93,576.12 $7,152.24 Term 11272023
1I Country of Orga.(None) I 4 00 00 PM Inru
Weight 000 I • 11262026 4 00 00
Om Weight.000 j PM
i
Products/ 110i 9205.819.131 963,732.11
• Services I
-- Total i _.
royal , I 563,73211
Purchase this for S63,732.11 or lease for$2,230.62 per month. ,
Pricing&Ordering Information -
For specific pricing and to order the above products,you may
• Call the Ingram Micro Sales department at 1.800 456 8000
•Your PO number •End user company name
•Your fax number •End user address
•Shipping instruction •End user contact
•End user PO number •End user contact email address
•End user scene.contract or aulhonzaeon number •End user contact phone number
•End user contact fax number
Thank you for your order!
This offer to sell the listed product(sl is subject 10 product availabkry and Ingram Micros standard terms and conditions that are published on htflx$llCOtD.ingranaricro.com/en-usitoga0sales tac
notice Please contact the Ingram Micro Sales desk at 1 860 456 8000 if you have any additional questions
•Leasing Information
Win more opportunities by offering your customers flexible financing solutions with Ingram Micro Fnancial Solutions.
• Learn more about Ingram Micro Leasing Program
• Caned a leaning specialist today at 877-877-0035 or email finaneralsoluhunsanorammicro corn
• Cskimk the leasng as,,is run,old use,ty vlung tee xvsniaoe Feran(e CuLi.exor
Nutanix Software Renewals — WWRF
PREPARED FOR: City of Fayetteville
COPY TO: Tim Nyander—Utilities Director, City of Fayetteville
PREPARED BY: Mayo Miller—CH2M
DATE: 21 November, 2023
Background
The servers at the wastewater treatment facilities operate with Nutanix software.These servers are the
core of the SCADA system and communicate with devices that control the treatment process.The
software support contract is set to expire on 26 November 2022 and needs renewed.A new support
contract is required to allow support and security updates on the Nutanix servers.
Scope
City Council Resolution 221-23 approved the renewal of the Nutanix support contract for three
additional years through November 2026. Ingram Micro Inc. provided the lowest quote(QUO-
16859580-W1Y8D6-0)and was selected to acquire the support contract. However, Ingram Micro Inc.
can only sell Nutanix support contracts through resellers and are not able to sell the support directly to
the City.Jacobs Technology Inc. is a reseller and can procure the renewal contract through Ingram Micro
Inc. at no additional cost and no markup to the City.The City would procure through Jacobs Technology
Inc.,and Jacobs would deal directly with Ingram Micro.
Pricing
The total cost to renew the licenses for three years through Jacobs Technology Inc. as a reseller is
$63,732.11 plus applicable taxes (estimated to be$6,213.88).Jacobs will provide the City an invoice
after both parties have signed.
Attachments
City Council Resolution 221-23;Ingram Micro Inc. Quote:QUO-16859580-W1Y8D6-0
City of Fayetteville, Arkansas
I
By: .,�i-1 By:
Na e: Lioneld Jord n Name:
Title: Mayor Title:
Date: 11/29/2023 Date:
CH2M
lU.
By: By:
Name: Greg Weeks Name:
Title: Director of Operations Title:
Date: 11/27/20231 Date: