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Home My WebLink About220-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 220-23 File Number: 2023-1089 BENCHMARK CONSTRUCTION OF NWA, INC. (CHANGE ORDER NO. 4): A RESOLUTION TO APPROVE CHANGE ORDER NO. 4 WITH BENCHMARK CONSTRUCTION OF NWA, INC. IN THE AMOUNT OF $23,351.20 FOR WORK ASSOCIATED WITH THE NELSON HACKETT BOULEVARD IMPROVEMENTS PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on May 17, 2022, the City Council approved a Resolution authorizing a contract with Benchmark Construction of NWA, Inc. for the construction of the Nelson Hackett Boulevard Improvements Project; and, WHEREAS, Change Order Number 4 is a reconciliation change order which changes the contract quantities to equal the actual constructed quantities for the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 4 with Benchmark Construction of NWA, Inc. in the amount of $23,351.20 for work associated with the Nelson Hackett Boulevard Improvements Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on October 17, 2023 Page 1 Attest: K r, Kara Paxton, City 'Cl&f Treasurer CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 17, 2023 CITY COUNCIL MEMO 2023-1089 TO: Mayor Jordan and City Council THRU: Chris Brown, Public Works Director Susan Norton, Chief of Staff FROM: Matt Casey, Engineering Design Manager DATE: SUBJECT: Approval of Change Order 4 with Benchmark Construction of NWA, Inc. for the Nelson Hackett Blvd. Improvements Project RECOMMENDATION: Staff recommends approval of Change Order 4 with Benchmark Construction of NWA, Inc. for the Archibald Yell Blvd. Improvements Project which will increase the contract amount by $23,351.20 and approval of a budget adjustment. BACKGROUND: On May 17, 2022, the City Council approved a contract with Benchmark Construction of NWA, Inc. for the construction of this project. Construction began in July of 2022 and is currently complete. DISCUSSION: After the bid was awarded to Benchmark Construction, their asphalt sub -contractor proposed a reduction in the unit cost price of asphalt overlay if we would consider a 1.5" overlay instead of a thinner 3/4" overlay of Archibald Yell from MLK Blvd. to Rock Street. Staff evaluated the condition of the existing asphalt and the cost of this proposal. It was determined that this change would be a good benefit to the City. This change was covered under change order #3 which left only $22,780.59 of contingency. Change Order 4 is a reconciliation change order which changes the contract quantities to equal the actual constructed quantities. This results in the final contract amount equaling the final project cost. During construction there were minor overruns and underruns of quantities due to unexpected site conditions. The attached change order form lists the overruns and underruns for each of the bid items for the project. Unfortunately, the increase in the construction cost with these changes resulted in the final cost being $570.61 over the remaining contingency amount approved by the City Council. BUDGET/STAFF IMPACT: The City Council approved a construction contingency of $300,000 for this project. Change Orders 1 -3 used $277,219.41 of the contingency. Change Order 4 will use the $22,780.59 remaining in contingency plus $570.61 from the 2019 Transportation Bond Funds. ACCOUNT PROJECT AMOUNT 4602.860.7221-5809.0046020.7221.1010 $ 23,351.20 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ATTACHMENTS: SRF (#3), BA (#4), Change Order signed by Benchmark (#5) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1089 Approval of Change Order 4 with Benchmark Construction of NWA, Inc. for the Nelson Hackett Blvd. Improvements Project A RESOLUTION TO APPROVE CHANGE ORDER NO. 4 WITH BENCHMARK CONSTRUCTION OF NWA, INC. IN THE AMOUNT OF $23,351.20 FOR WORK ASSOCIATED WITH THE NELSON HACKETT BOULEVARD IMPROVEMENTS PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on May 17, 2022, the City Council approved a Resolution authorizing a contract with Benchmark Construction of NWA, Inc. for the construction of the Nelson Hackett Boulevard Improvements Project; and, WHEREAS, Change Order Number 4 is a reconciliation change order which changes the contract quantities to equal the actual constructed quantities for the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 4 with Benchmark Construction of NWA, Inc. in the amount of $23,351.20 for work associated with the Nelson Hackett Boulevard Improvements Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Matt Casey Submitted By City of Fayetteville Staff Review Form 2032-1089 Item ID 10/3/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/7/2023 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Staff recommends approval of Change Order 4 with Benchmark Construction for the Archibald Yell Blvd. Improvements Project which will increase the contract amount by $23,351.20 and approval of a budget adjustment. Budget Impact: 4602.860.7221-5809.00 Streets Projects 2019 Bonds Account Number Fund 46020.7221.1010 Hwy 71B Corridor - Archibald Yell Safety Impr Project Number Project Title Budgeted Item? Yes Total Amended Budget $ 1,905,026.00 Expenses (Actual+Encum) $ 1,897,695.11 Available Budget $ 7,330.89 Does item have a direct cost? Yes Item Cost $ 23,351.20 Is a Budget Adjustment attached? Yes Budget Adjustment $ 23,352.00 Remaining Budget 1,331.69 V20221130 Purchase Order Number: 2022-424 Previous Ordinance or Resolution # 124-22 Change Order Number: 4 Approval Date: Original Contract Number: 2022-27 Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division ENGINEERING (621) Adjustment Number 2023 /Org2 Requestor: Matt Casey BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of Change Order 4 with Benchmark Construction for the Archibald Yell Blvd. Improvements Project which will increase the contract amount by $23,351.20. COUNCIL DATE ITEM ID# 10/3/2023 2023-1089 Nolly Black 91712023 72:34 PM Budget Division Date TYPE: D - (City Council) JOURNAL#: RESOLUTION/ORDINANCE I GLDATE: CHKD/POSTED: TOTAL Account Number - - Increase / (Decrease) Expense Revenue Prolect.Sub# Project Sub.Detl AT v.202388 Account Name 4602.860.7221-5809.00 23,352 - 46020 7221.1010 EX Improvements - Street 4602.860.7999-5899.00 (23,352) - 46020 7999 EX Unallocated - Budget K:\Engineering Design Services\Projects\BOND PROGRAM\2019 Bond Program\Archibald Yell Safety Improvements\Council and Committee Items\Change Order 4 RCO\2023-1089 BA Benchmark C04 Archibald Yell 1 of 1 CITY OF FAYETTEVILLE ARKANS ARKANAS Change Order No. 4 To Contractor: Benchmark Construction The Contract is changed as follows: CHANGE ORDER Contract Title: Archibald Yell Boulevard Improvements Date of Issuance September 6, 2023 ORDINANCE/RESOLUTION:124-22 Effective May 17, 2022 Bid item No. Bid Item Description Previous Estimated Quantity Unit of Measure Conctract Unit Price Revised Estimated Quantity Revised Unit Price Original Estimated Cost Revised Estimated Cost 8 Undercut and Backfill 600 CY S36.75 87 S36 75 S22,050.00 S3,197.25 9 Rock Excavation 10 CY S400.00 4.75 S400.00 S4,000.00 S1,900.00 14 6 inch Aggregate Base Course 1786 SY S45.04 1986 S45.04 S80,441.44 S89,449.44 16 Asphalt Concrete Hot Mix Binder Course (PG70-22) 314 TON S335.41 282 S335.41 S105,318.74 S94,585.62 17 Concrete Curb and Gutter (Type A, F-6") 1419 LF $73.60 1560 S73.60 S104,438.40 S114,816.00 18 Concrete Curb (Type A) 259 LF S64.36 0- S64,36 S16,669.24 S0.00 19 4 Inch Thick Concrete Sidewalk 539 SY $161.58 613 $161.58 S87,091.6'_ $99,048.54 20 6 Inch Thick Concrete Sidewalk 114 SY S159.12 262.84 $159.12 $18,139.68 S41,823.10 21 Concrete Driveway Aprons 65 SY S326.24 59.56 S326.24 $21,205.60 S19,430.85 22 Concrete Driveway 154 SY $251.56 194.67 $251.56 S38,740,24 S48,971.19 23 Solid Sod 902 SY S6.24 194.0 S6.24 S5,004.48 S12,105.60 24 Seeding 0.3 ACRE S9,896.04 0 S9,896.04 S2,968.81 $0.00 26 6 Inch Pavement Marking (Thermoplastic) 12703 LF S1.52 12769 S1.52 S19,308.56 S19,408.88 27 8 Inch Pavement Marking (Thermoplastic) 243 LF S3.47 38.9 S3.47 S84321 S1,349.83 28 12 inch Pavement Marking (Thermoplastic) 137 LF S13.86 133 $13.86 S1,898.82 $1,843.38 29 24 Inch PaN ement Marking (Thermoplastic, White) 708 LF $27.72 654 S27.72 $19,625.76 S18,128.88 30 lYield Lines (Thermoplastic) 12 LF S34.65 15 $34.65 $415.80 S519.75 31 Pavement Symbols Arrows, Thermoplastic) 16 $485.10 19 S485.10 $7,761.60 S9,216.90 32 Pavement Symbols ( Words, Thermoplastic) 7 EA S554.40 t0 $554.40 S3,880.80 $5,544.00 38 Cast 1n Place Detectable Warning 260 SF SI 17.44 274 $117.44 S30,534.40 $31178.56 39 Handicap Access Ramp 90 SY S134.36 159.28 S134.36 S12,092.40 S21,400.86 42 ACHM Pavement Permanent Repair 67 SY S388.08 142.5 $398.08 S26,001.36 S55,301.40 43 4 Inch Portland Cement Concrete Base 92 SY S137.51 99 $137.51 S12,650.92 S13,613.49 45 Drop Inlet Adjusted to Grade I EA $3,230.77 3 S3,230.77 $3,230.77 S9,692.31 46 Rumble Strips 1656 LF S34.65 1124.91 $34.65 S57,380.40 S38,978.13 47 lRaised Pavement Markers 364 EA $13.86 285 $13.86 S5,045.04 S3,950.10 48 6 Inch Concrete Sidewalk with Integral Retaining Wall 102 SY S540.99 III 1 1 $540.99 S55,180.98 S60,109.40 50 Cast in Place Concrete Retaining Wall 25 SF S105.91 69 S105.91 S2,647.75 S7,307.79 53 E-Net Cable (Exterior CAT 5c) 70 LF S5.54 67 S5.54 $397.80 S371.18 60 ITraffic Signal Cable (5c/14AWG) 1514 LF S2.59 1455 S2.59 $3,921.26 $3,768.45 62 Traffic Signal Cable (20c/14AWG) 430 LF $4 60 551 $4.60 S1,978.00 S2,534.60 63 Metrical Conductors in Conduit (1c/8, AWG, EGC) 481 LF S1.72 539 S1.72 S827.32 $927.08 64 Electrical Conductors in Conduit (Ic/12, AWG, EGC) 275 LF S0.86 220 $0.86 S236.50 5189.20 Page 1 of 2 Bid Item No. Bid hem Description Previous Estimated Quanlity Unit of Measure Conc[ract Unit Price Revised Estimated Quanlity Revived Unit Price Original Estimated Cost Revised Estimated Cost fi5 Electrical Conductors in Conduit (2ci6.AWG.EGC) 37 LF S516 51 S516 SIrX)92 S26316 66 Electrical Conduit for Luminaires 650 LF S230 766 S2 30 S1,495 00 S1,761 80 67 Galvanized Steel Conduit 14 LF S34.50 0 S34 50 S483 00 S0,00 68 von Metallic Conduit (2") 37 LF S25.30 56 S25 30 S936.10 S1,416.80 69 Non Metallic Conduit (Y) 460 LF S46.00 680 S46.00 S21.160.00 S31,280.00 70 Concrete Pull Box (Type 2) 4 EA S862-50 0 S86250 $3,450.00 SO-00 71 Concrete Pull Box (Type l HD) I EA S 1,437.50 0 31,437-50 S1,437 50 5000 72 Concrete Pull Box (Type 2 HD) 2 EA S 1,437.50 6 S 1,437.50 S2,875.00 S8,625.00 81 Video Cable 901 LF S4.60 766 S4.60 S4,144.60 S3,523 60 86 2" Non Metallic Conduit 1000 LF S 18.02 889 S18.02 518.020 00 S16,001.76 98 Howable Fill for Abandoned "ripe Lines 435 LF S16.52 400 516.52 S7,186.20 S6,608.00 99 8" PVC (SDR-26) Gravity Sewer 450 LF 597.02 457 S97.02 S43,659.00 544338.14 103 Compacted Class 7 Aggregate Base Coarse for Backfill 250 CY S92.08 265 S92.08 S23.020.00 524.401.20 104 Water and Sewer Undercut and Backfill 50 CY S360.40 0 S360.40 S18.020.00 SO.00 105 Water and Sewer Rock Excavation 100 CY S325.00 0 5325.00 S32,500.00 SO.00 107 Water Meter and Service Line Relocation 2 EA S3070.00 3 S3.070.00 S6.140-00 S9.210.00 127 lRiser CO #4: Manhole and Valve Box Rings 1 0 LS $0.00 1 $895.00 SO.00 S895.00 Summation of Cost $956,635.02 S979,986.22 Net Cost $23,351.20 The original Contract Price was $ 2,995,576.53 Net change by previously authorized change orders S 277,219.41 The Contract Price prior to this Change Order was S 3,272,795.94 The Contract Puce will be increased by S23J51.20 The new Contract Price utcluding this Change Order will be _ r _-- S 3,296,147.14 The Contract Time(s) will be increased by _ _ _ _ 0 calendar days Required dates of Completion as of the date of this Change Order therefore are: Substantial Completion _ _ _ 19-Apr-23 Final Completion 19-May-23 NOTE:This summary does not reflect changes in the Contract Price or Times(s) which hays been authorized by Work Changc DirectiNes not incomporated in this or previous Change Orders /Jf t Bc mark Cunst ctnun CiWVIOF FAY TTEV.ILL 17/2023 DATE BY / DATE Page 2 of 2