HomeMy WebLinkAbout219-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 219-23
File Number: 2023-1170
CROSSLAND HEAVY CONTRACTORS, INC. (BA CORRECTION):
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT FOR THE MIDTOWN CORRIDOR PROJECT
PHASE TWO - 2019 TRAILS BOND PROJECT
WHEREAS, in August 2022, the City Council approved a contract with Crossland Heavy Contractors, Inc. to provide
construction manager at risk pre -bidding services for the second phase of this project; and
WHEREAS, on September 19, 2023 the City Council approved a change order to the contract with Crossland Heavy
Contractors as well as a budget adjustment for the construction phase of the contract; and
WHEREAS, the budget adjustment approved along with the construction change order covered the entire Guaranteed
Maximum Price for the construction of the project plus contingency funded entirely from the Transportation Bond
Fund; and
WHEREAS, the budget adjustment was intended to include a portion of funding from the Trail Bond Program so a
new budget adjustment should be approved to reflect the proper funding sources for the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution, reflecting the proper funding sources for the Midtown Corridor Project Phase
Two.
PASSED and APPROVED on October 17, 2023
Approve / 0 : Attest:
C.
ioneld JordagL_-M or Kara Paxton, City lerl. Treasurer
Page 1
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 17, 2023
CITY COUNCIL MEMO
2023-1170
TO: Mayor Jordan and City Council
THRU: Chris Brown, Public Works Director
Susan Norton, Chief of Staff
FROM: Matt Casey, Engineering Design Manager
DATE:
SUBJECT: Approval of a Budget Adjustment for the Midtown Corridor Project Phase 2
RECOMMENDATION:
Staff recommends approval of budget adjustment for the Midtown Corridor Project Phase 2.
BACKGROUND:
The Midtown Corridor is a project in the 2019 Transportation Bond Program and includes several different
components. The corridor is 2.3 miles in length and runs in an east -west direction through a flat part of the
middle of the city from 1-49 at Porter to College Avenue at Poplar Street. The project includes vehicular
improvements along Stephen Carr Blvd. and Deane Street from the interstate to Garland Avenue the project
includes street improvements with new turn lanes and drainage as well as separated pedestrian and bicycle
facilities. The street, drainage pedestrian, and bicycle improvements will continue along Sycamore Street from
Garland Avenue to the Razorback Greenway. From the Greenway to College Avenue, the project will include
multi -use trail construction along the Poplar Street alignment. Finally, a connection to the south from Poplar
Street to Gregory Park was included in the design.
The first phase of this corridor included the improvements to Stephen Carr Blvd. and Deane Street from 1-49 to
the east side of the new fire station. Construction is complete for this phase.
In August of 2022, the City Council approved a contract with Crossland Heavy Contractors, Inc. to provide
construction manager at risk pre -bidding services for the second phase of this project. This phase includes the
remainder of the overall project scope.
On September 19, 2023, the City Council approved a change order to the contract with Crossland Heavy
Contractors as well as a budget adjustment. The change order was for the construction phase of the contract.
DISCUSSION:
The budget adjustment approved along with the construction change order included the entire Guaranteed
Maximum Price for the construction of the project plus the contingency to be funded from the Transportation
Bond Fund. This budget adjustment was intended to include a portion of the funding to be paid for from the
Trail Bond Program. Staff has prepared a budget adjustment to correct the previous budget adjustment and
provide the proper funding sources for the project.
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
The corridor improvements are funded by the Transportation Bond Program and the Trail Bond Program.
PURCHASE ORDER
DETAILS
G/L ACCT PROJECT AMOUNT
4702.860.7218-5809.00 46020.7218.1020
13,600,772.00
4703.860.7218-5814.05 46030.7218.1020
1,600,000.00
TOTAL
14,600,772.00
ATTACHMENTS: SRF (#3), BA (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1170
Approval of a Budget Adjustment for the Midtown Corridor Project Phase 2
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT FOR THE MIDTOWN CORRIDOR
PROJECT PHASE TWO - 2019 TRAILS BOND PROJECT
WHEREAS, in August 2022, the City Council approved a contract with Crossland Heavy Contractors,
Inc. to provide construction manager at risk pre -bidding services for the second phase of this project;
and
WHEREAS, on September 19, 2023 the City Council approved a change order to the contract with
Crossland Heavy Contractors as well as a budget adjustment for the construction phase of the contract;
and
WHEREAS, the budget adjustment approved along with the construction change order covered the
entire Guaranteed Maximum Price for the construction of the project plus contingency funded entirely
from the Transportation Bond Fund; and
WHEREAS, the budget adjustment was intended to include a portion of funding from the Trail Bond
Program so a new budget adjustment should be approved to reflect the proper funding sources for the
project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, reflecting the proper funding sources for the
Midtown Corridor Project Phase Two.
Page 1
Matt Casey
Submitted By
City of Fayetteville Staff Review Form
2023-1170
Item ID
10/17/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/28/2023 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of budget adjustment for the Midtown Corridor Project Phase 2.
Budget Impact:
4703.860.7218-5814.05
Trails Projects 2022 Bonds
Account Number Fund
46030.7218.1020 Midtown Corridor - Deane/Sycamore/Poplar
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$
1,673,310.00
$
1,557,479.33
115,830,67
$
1,600,000.00
$
1,600,000.00
e. 115,830.67
V20221130
Previous Ordinance or Resolution # 200-23
Approval Date:
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division ENGINEERING (621) Adjustment Number
2023 /Org2
Requestor: Matt Casey
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Correction to previously approved budget adjustment for the construction of the Midtown Corridor project.
(9/19/23 - Res 200-23; CivicClerk #2023-1026)
RESOLUTION/ORDINANCE
COUNCIL DATE
ITEM ID#
10/17/2023
2023-1170
Nolly Black
912EI2023 2:33 PM
Budget Division
TYPE:
JOURNAL#:
GLDATE:
CHKD/POSTED:
Date
D - (City Council)
TOTAL
Account Number
- -
Increase / (Decrease)
Expense Revenue
Prolect.Sub#
Project Sub.Detl
AT
v.202398
Account Name
4703.860.7218-5814.05
1,600,000 -
46030
7218.1020
EX
Improvements - Trails
4703.860.7999-5899.00
4702.860.7999-5899.00
4702.860.7218-5809.00
(1,600,000) -
1,600,000 -
(1,600,000) -
46030
46020
46020
7999
7999
7218.1020
EX
EX
EX
Unallocated - Budget
Unallocated - Budget
Improvements - Street
K:\Engineering Design Services\Projects\BOND PROGRAM\2019 Bond Program\Porter-Deane-Sycamore-Poplar\Council and
Committee Actions\Budget Adjustment Revision\2023-1 170 BA Midtown Revison 1 of 1