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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 213-23
File Number: 2023-1082
FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE POLICIES (RESOLUTION):
A RESOLUTION TO APPROVE THE REVIEWING AND UPDATING OF FAYETTEVILLE FIRE
DEPARTMENT ADMINISTRATIVE POLICIES
WHEREAS, the Fayetteville Fire Department is currently in the process of reviewing policies and updating as
necessary to make changes as recommended and to meet best practices while working through the Commission on Fire
Accreditation International accreditation process.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the following updated
Fayetteville Fire Department Administrative policies:
Section 100 General Information & Introduction: External Agency Relations;
Section 200 Safety, Health & Wellness: Injuries & Accidents;
Section 300 Training Prop -ram: Training Program;
Section 700 Emergency Operations: Emergency Vehicle Operations and Emergency Scene Operations.
All four such updated policies are listed and shown as an exhibit to this Resolution in the Agenda Packet.
PASSED and APPROVED on October 3, 2023
Attest:
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Page 1
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 3, 2023
TO: Mayor Jordan and City Council
THRU: Brad Hardin, Fire Chief
FROM: Granville Wynn, Financial Analyst - Fire
DATE:
SUBJECT: Fire Department Administrative Policies Approval
CITY COUNCIL MEMO
2023-1082
RECOMMENDATION:
Staff is requesting Council Approval adopting Fayetteville Fire Department Administrative Policies
BACKGROUND:
The Fayetteville Fire Department is currently in the process of reviewing policies and updating as necessary to
make changes as recommended and to meet best practices while working through the CFAI accreditation
process. Formatting changes are due to a prior change in policy management software.
DISCUSSION:
These are the Policies presented for Council Approval:
Section 100 General Information & Introduction
External Agency Relations
Section 200 Safety, Health & Wellness
Injuries & Accidents
Section 300 Training Program
Training Program
Section 700 Emergency Operations
Emergency Vehicle Operations
Emergency Scene Operations
BUDGET/STAFF IMPACT:
No Budget Impact with these Policies
ATTACHMENTS: SRF & FFD Administrative Policies (#3)
Mailing address:
113 W. Mountain Street www.faVetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
Y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1082
Fire Department Administrative Policies Approval
A RESOLUTION TO APPROVE THE REVIEWING AND UPDATING OF FAYETTEVILLE FIRE
DEPARTMENT ADMINISTRATIVE POLICIES
WHEREAS, the Fayetteville Fire Department is currently in the process of reviewing policies and
updating as necessary to make changes as recommended and to meet best practices while working
through the Commission on Fire Accreditation International accreditation process.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the following
updated Fayetteville Fire Department Administrative policies:
Section 100 General Information & Introduction: External Agency Relations;
Section 200 Safety, Health & Wellness: Injuries & Accidents;
Section 300 Training Program: Training Program;
Section 700 Emergency Operations: Emergency Vehicle Operations and Emergency Scene
Operations.
All four such updated policies are listed and shown as an exhibit to this Resolution in the Agenda
Packet.
Page 1
City of Fayetteville Staff Review Form
2023-1082
Item ID
10/3/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Brad Hardin 9/1/2023 FIRE (300)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff is requesting Council Approval adopting Fayetteville Fire Department Administrative Policies.
Budget Impact:
Account Number
Project Number
Budgeted Item? No Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Does item have a direct cost? No Item Cost
Is a Budget Adjustment attached? No Budget Adjustment
Remaining Budget
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Fund
Project Title
Previous Ordinance or Resolution #
Approval Date:
V20221130
CITY OF
FAYETTEVILLE
ARKANSAS
The following Administrative Polices are newly created documents. These policies have been
created to better organize and oversee the supporting Standard Operating Guidelines
(SOGs) that the Fayetteville Fire Department uses for day-to-day operations, emergency
operations, and carrying out the mission of the FFD.
These new Administrative Policies shall replace any prior approved Fayetteville Fire
Department Administrative Operating Polices (FFD AOPs).
Mailing Address
303 W. Center St. www.fayetteville-ar.gov
Fayetteville, AR 72701
New
Administrative Policy
(AP)
Fayetteville Fire Department
Administrative Policies
Emergency Scene Operations
Version 1
Created: July 26, 2023
Revised: August 31, 2023
SOG Reference:
All 700 Series
CFAI Reference:
5E, 5F, 5G, 5H, 51
Purpose
The purpose of this policy is to establish Standard Operations Guidelines (SOGs) for the
multitude of emergency scenarios the Fayetteville Fire Department (FFD) responds to.
1IA
CITY OF
FAYETTEVILLE
ARKANSAS
Scope
It is recognized by the department that every emergency call for assistance is unique, however
basic guiding principles and doctrines shall be established to serve as a foundation for the
efficient and effective management of emergency calls for service.
These guidelines are designed to provide a systematic and adaptable framework that enables
FFD personnel to respond swiftly and decisively to various emergencies, safeguarding lives,
property, and the environment.
SOGs are dynamic documents, one size does not fit all situations. Fire department personnel
are expected to adapt to changing on scene situations and make sound judgment calls based
on the applicable SOG(s), training, and experience.
Policy
By creating and maintaining comprehensive SOGs, the FFD strives to enhance its
preparedness and ability to adapt quickly to the ever -evolving challenges posed by various
emergency situations, including but not limited to structural fires, hazardous material incidents,
medical emergencies, natural disasters, and technical rescues.
The implementation of these guidelines shall promote coordination, communication, and
resource allocation, fostering a cohesive response across all levels of the department and
facilitating seamless integration with other first responders and agencies during calls for
mutual/automatic aid or large-scale regional incidents.
An SOG shall be developed regarding the review cycle for SOGs overseen by this
Administrative Policy and shall not exceed a 3-year cycle. All SOGs in this section may be
reviewed sooner if needed and updated to be in alignment with industry best practices,
technological advancements, and lessons learned from Post Incident Analysis sessions to
ensure their relevance and effectiveness in safeguarding the community, department
members, and maintaining the highest standard of emergency response.
The ultimate objective of this policy is to equip FFD members with the necessary tools and
knowledge to respond effectively and mitigate emergencies while maintaining the highest
standards of professionalism and commitment to the community we serve.
New
Administrative Policy
(AP)
Fayetteville Fire Department
Administrative Policies
Emergency Vehicle Operations
Version 3
Created: June 29, 2023
Revised: July 27, 2023
SOG Reference:
705, RM-04
CFAI Reference:
11A.3
Purpose
CITY OF
FAYETTEVILLE
ARKANSAS
The purpose of this policy is to establish safety guidelines for operating all Fayetteville Fire
Department (FFD) vehicles.
Policy
When operating a fire department vehicle, utmost care must be given to ensure safety. The
Driver/Operator (DO) of each fire department vehicle holds the sole responsibility for driving
in a safe and cautious manner. All vehicles must adhere to the regulations stated in Arkansas
Motor Vehicle Code, Title 27 Transportation. This code grants specific legal exceptions to
regular traffic rules, exclusively applicable to fire department and other emergency vehicles
during emergency responses. Specifically reference Subchapter 2, 27-51-202.
However, it is crucial to note that even during emergency response situations, drivers remain
accountable for driving attentively and responsibly with due regard for the safety of all
persons using the street.
Seat Belts
All FFD members are required to use seat belts when operating a city vehicle. Any person
riding as a passenger in a city vehicle is also required to use seat belts. The officer -in -charge
or Driver/Operator will confirm that all personnel and riders are on board, properly attired, and
have seat belts on before the vehicle is permitted to move. All personnel shall ride only in
regular seats provided with seat belts.
Emergency Response
When an emergency incident occurs, it is necessary to activate warning lights and sound
sirens in order to alert and request the right-of-way from other drivers, particularly at traffic
intersections. However, it is important to note that the use of sirens and warning lights does
not automatically grant the emergency vehicles the right-of-way. These warning devices
simply serve to request the right-of-way from other drivers, relying on their awareness of the
emergency vehicle's presence.
Emergency vehicle operators have the responsibility to take all possible measures to ensure
that their presence and intended actions are clearly communicated to other drivers. They
must also adopt a defensive driving approach to anticipate and prepare for unexpected and
inappropriate actions by other drivers. The use of lights and sirens is only authorized in
conjunction with emergency incidents and should not be employed unnecessarily. It is crucial
to avoid unnecessary emergency responses.
Fayetteville Fire Department
Administrative Policies
Emergency Vehicle Operations
Version 3
Created: June 29, 2023
Revised: July 27, 2023
SOG Reference:
705, RM-04
CFAI Reference:
11A.3
Speed
Fire Department vehicles are permitted to surpass the posted speed limits solely when
responding under favorable conditions to an emergency.
These conditions encompass light traffic, well -maintained roads, clear visibility, and dry
pavement. In such circumstances the Driver/Operator will adhere to current Arkansas
State Law as it applies to emergency vehicles exceeding the posted speed limit.
However, in less favorable conditions, the posted speed limit serves as the absolute
maximum speed allowed.
Operators of fire department vehicles are strictly prohibited from exceeding the posted
speed limit for any reason when passing through school zones.
When emergency vehicles need to travel in the center lane or oncoming traffic lanes,
Driver/Operators will adhere to current Arkansas State Law as it applies to those
actions.
Intersections
The driver of any authorized emergency vehicle when responding to an emergency call
upon approaching a red or stop signal or any stop sign shall slow down as necessary
for safety but may proceed cautiously past the red or stop sign or signal. Reference
Arkansas Motor Vehicle Code Title 27, Chapter 49, Subchapter 1 Section 27-49-109.
The driver may only proceed once they have ensured the safety of all oncoming traffic
in all lanes, with those vehicles yielding the right-of-way.
Backing
I WPM
CITY OF
FAYETTEVILLE
ARKANSAS
Operators shall avoid backing whenever possible. Where backing is unavoidable,
"backers or spotters" shall be used. If possible, two backers/spotters should be utilized,
one at the rear positioned on the driver side with a view of the driver side mirror and one
forward of the apparatus on the passenger side. The rear backer/spotter shall position
behind the backing apparatus and signal the apparatus operator of potential problems
in backing.
If no backer/spotter is available, the operator shall dismount and walk completely
around apparatus to determine if obstructions are present before backing. Appropriate
warning lights and illumination lights must be on when backing under any
circumstances.
2
Fayetteville Fire Department
Administrative Policies
Emergency Vehicle Operations
Version 3
Created: June 29, 2023
Revised: July 27, 2023
SOG Reference:
705, RM-04
CFAI Reference:
11A.3
Defensive Driving
While engaged in an emergency response, fire vehicles should try to avoid overtaking
or passing other emergency vehicles. If passing becomes necessary, it is imperative to
seek permission via radio communication.
Driving on or near an established emergency scene presents unique hazards, requiring
the operator to exercise utmost caution and remain vigilant, ready to respond to
unforeseen circumstances. Drivers must consider the potential risks their moving
vehicle poses to both on -scene personnel and spectators who may be preoccupied with
the emergency, unintentionally placing themselves in the path of a moving vehicle.
The officer -in -charge of the vehicle bears the responsibility for ensuring the overall
safety of all vehicle operations and ensuring compliance with this procedure.
Equipment Stored in the Cab
CITY OF
FAYETTEVILLE
ARKANSAS
Any equipment stored in the cab of a fire apparatus should be secured when possible
and mounted in an appropriate location when the vehicle is in motion. This includes
portable radios, PPE, tools, thermal cameras, or any other object that could cause injury
to company members during a vehicle accident or roll over. Any PPE stored in the cab
shall be free of debris prior to entering the cab.
Driving Record
All employees who operate a city -owned vehicle must possess a valid driver's license
issued by the state in which the employee resides regardless of rank.
In the event of a driver's license loss or revocation, employees are required to verbally
inform their supervisor within twenty-four (24) hours, followed by a subsequent written
notification to the Fire Chief via their chain of command within three (3) calendar days of
the incident. Furthermore, any traffic violation that may result in a loss of license must
be reported in writing within seven (7) calendar days to the Fire Chief via the chain of
command. All written notifications must be in memo form on the current Fayetteville Fire
Department letterhead.
Failure to notify the department of a change in driving status may result in disciplinary
action.
Accidents
All accidents shall be immediately reported to a Shift Commander and investigated by
the appropriate law enforcement agency. The Shift Commander or Operations Chief
shall be responsible for notifying other city departments and insurance agencies.
Department members should refer to City of Fayetteville Policy RM-04 for further
instructions.
K,
New
Administrative Policy
(AP)
Fayetteville Fire Department
Administrative Policies
External Agency Relations
Version 1
Created: March 24, 2023
Revised: July 27, 2023
SOG Reference:
119, 125, 128, 601, 602
CFAI Reference:
Category 10: External Systems Relationships
Purpose
��
CITY OF
FAYETTEVILLE
ARKANSAS
The purpose of this policy is to establish and govern guidelines for cooperation between the
Fayetteville Fire Department (FFD) and external agencies. Examples of such agencies are
neighboring professional and volunteer fire departments, Central Emergency Medical
Services (CEMS), The Arkansas Department of Emergency Management (ADEM), the
Fayetteville Police Department (FPD), the University of Arkansas Police Department (UAPD),
Washington Country Sherriff's Department (WCSO), and federal level departments or
agencies.
The FFD recognizes the importance of cooperation with external agencies in the event of
large-scale emergencies, disasters, or other incidents that require a coordinated response.
The department will work collaboratively with external agencies to ensure the safety of the
public, emergency responders, and property.
General Guidelines
The FFD will maintain open lines of communication with external neighboring professional &
volunteer fire departments, local law enforcement agencies, emergency medical services,
state level agencies, and federal agencies. When a multi -agency response is requested or
required the department shall follow National Incident Management System (NIMS) protocols.
The department will work cooperatively with outside agencies to ensure a coordinated
response to incidents and exchange information with other agencies as necessary to ensure
the safety of the public, emergency responders, and property.
Definitions
Mutual Aid Mutual aid agreements are agreements between two or more
jurisdictions to render assistance and resources to the other jurisdiction
when requested.
Automatic Aid Automatic aid that is pre -arranged between neighboring departments
covering a specific area along the jurisdictional boundary that provide for
automatic initial dispatch of both departments.
1. Typically referred as "Auto -Aid".
2. Resources are pre -identified for a planned response.
Fayetteville Fire Department
Administrative Policies
External Agency Relations
Version 1
Created: March 24, 2023
Revised: July 27, 2023
SOG Reference:
119, 125, 128, 601, 602
CFAI Reference:
Category 10: External Systems Relationships
Policy
Cooperation with neighboring professional and volunteer fire departments
1PA
CITY OF
FAYETTEVILLE
ARKANSAS
1. The FFD will cooperate with neighboring professional and volunteer fire departments
through established automatic and mutual aid agreements. The FFD will work to
maintain established agreements and seek to establish agreements with departments
that we do not currently have.
• Requests for mutual aid will be denied when the deployment of FFD resources
outside the City would severely compromise the safety of Fayetteville citizens.
2. The FFD will provide mutual aid assistance to neighboring fire departments as
requested, and neighboring departments will provide aid and assistance to the
Fayetteville Fire Department when requested. The FFD shall follow the Arkansas
Administrative Code that requires fire departments to provide aid to other fire
departments and the Statewide Mutual Aid Plan of the Arkansas Association of Fire
Chiefs.
3. Automatic Aid Agreements will be maintained by the Fayetteville Fire Department and
provided to the appropriate dispatch centers for following neighboring departments.
a.
Springdale
b.
Wedington
c.
Farmington
d.
Round Mountain
e.
Goshen
f.
Wheeler
g.
Johnson
h.
West Fork
i.
Elkins
2
Fayetteville Fire Department
Administrative Policies
External Agency Relations
Version 1
Created: March 24, 2023
Revised: July 27, 2023
SOG Reference:
119, 125, 128, 601, 602
CFAI Reference:
Category 10: External Systems Relationships
Cooperation with emergency medical services
The Fayetteville Fire Department will cooperate with outside emergency medical
services when aid is requested.
Cooperation with the state level agencies
1PA
CITY OF
FAYETTEVILLE
ARKANSAS
The Fayetteville Fire Department will cooperate with Arkansas state level agencies
when aid is requested.
Cooperation with local, state, and federal law enforcement agencies
1. The Fayetteville Fire Department will cooperate with law enforcement agencies when
aid is requested.
Documentation
The department will maintain documentation of all incidents involving cooperation with
outside agencies for the purposes of cost reimbursement, personnel exposure, injuries, and
legal proceedings.
Conclusion
The Fayetteville Fire Department is committed to working collaboratively with external
agencies to ensure a coordinated response to emergencies, disasters, and other incidents
that require a unified response.
3
New
Administrative Policy
(AP)
Fayetteville Fire Department
Administrative Policies
Injuries & Accidents
Version 1
Created: June 26, 2023
Revised: July 31, 2023
SOG Reference:
212, RM-04, HR-16
CFAI Reference:
11 A.7, 11 A.12
Purpose
IOM
CITY OF
FAYETTEVILLE
ARKANSAS
The purpose of this policy is to establish guidelines and procedures for reporting on-the-job
injuries and accidents involving members of the Fayetteville Fire Department (FFD) and FFD
vehicles/property. This policy ensures timely and accurate reporting of incidents to promote the
well-being of department personnel and the preservation of city vehicles and property. The FFD
will develop, maintain, and review Standard Operating Guidelines (SOGs) concerning
department/city owned vehicles involved in accidents and department members injured on
duty.
Scope
This policy applies to all Fayetteville Fire Department personnel regardless of rank or position.
Policy
All members, both uniformed and civilian, of the Fayetteville Fire Department are required to
adhere to the established Standard Operating Guidelines (SOGs) regarding the reporting of on-
the-job injuries.
All members, both uniformed and civilian, of the Fayetteville Fire Department are required to
adhere to the established Standard Operating Guidelines (SOGs) regarding the reporting of
accidents involving FFD/City of Fayetteville motor vehicles and equipment.
It is the responsibility of every member to promptly report any such incidents to their immediate
supervisor or Chief Officer, providing accurate and detailed information about the incident.
Adhering to this policy will ensure the safety and well-being of all personnel and facilitate timely
medical treatment, appropriate investigations, and necessary corrective actions.
Compliance with these guidelines is essential for maintaining a safe working environment and
supporting the department's risk management efforts.
New
Administrative Policy
(AP)
Fayetteville Fire Department
Administrative Policies
Training Program
Version 1
Created: February 23, 2023
Revised: August 31, 2023
SOG Reference:
All 300 Series
CFAI Reference:
Category 8: Training and Competency
Purpose
1PA
CITY OF
FAYETTEVILLE
ARKANSAS
The purpose of the Fayetteville Fire Department (FFD) Training Program is to provide a safe
and comprehensive training plan that addresses all areas of emergency response. This
program will provide training that addresses all hazards and is commensurate with real world
tasks that all uniformed members are expected to be proficient at performing.
Policy
This policy will address all training that will occur within Fayetteville Fire Department. The goal
of the training program is to prevent occupational deaths and injuries while increasing the
operational effectiveness during emergency responses.
The training program will address the knowledge, skills, and abilities required of the
Fayetteville Fire Department. Training will be based on NFPA standards, OSHA regulations,
local, state, federal regulations, current department Administrative Policies and/or Directives,
and current department Standard Operating Guidelines (SOGs).
Members shall be responsible for maintaining proficiency in knowledge and skills provided
through the training program.
Annual Planning
The Fayetteville Fire Department training program will be evaluated, on a yearly basis during
the annual planning session, for effectiveness and for compliance with NFPA standards,
federal OSHA regulations, local, state, federal regulations, current department Administrative
Policies and/or Directives, and current department Standard Operating Guidelines (SOGs).
Time constraints, manageability, and effectiveness of training as well as areas of deficiency
and improvement will also be evaluated.
The goals set forth by the annual planning session will be in support of the Fayetteville Fire
Department Mission & Vision Statement. The established goals and objectives will include
timelines for achievement, and a process of evaluation and feedback.
To locate areas of deficiency and improvement, feedback from both Company Officers and
Fire Administration is important to the success of the training program. During the planning
process evaluation criteria for both skills and knowledge should be established by the
Training Division using the identified standard, regulation, or policy.
The Fire Chief is the final authority on all training plans and activities and will provide final
approval prior to the publishing of the annual training plan.
Fayetteville Fire Department
Administrative Policies
Training Program
Version 1
Created: February 23, 2023
Revised: August 31, 2023
SOG Reference:
All 300 Series
CFAI Reference:
Category 8: Training and Competency
Disciplines
1OM
CITY OF
FAYETTEVILLE
ARKANSAS
It is recognized by the leadership and members of the Fayetteville Fire Department that the
performance of regularly scheduled training is essential to all personnel for mission success.
This training will include all disciplines conducted by various means throughout the course of
the year.
Company officers are responsible for conducting company training and other essential
training as necessary to ensure their crew members are proficient in the skills and knowledge
pertaining to their current position within the department.
Field Training Officers (FTOs) shall support and ensure that the training activities are
conducted within their respective disciplines. FTOs shall coordinate training with all other
required activities, complete necessary reports, assist the training division, and the Battalion
Chief of Training (BCT) in evaluating the overall effectiveness of the training program and its
instructors.
Various instructors, internal and external to the department, will be utilized to aid in
department training as well as instruct any assignments with specialized curriculum. All
instructors will have the certifications necessary or receive adequate training prior to assisting
with training in the department. All training received by instructors will be approved by the
BCT and documented upon completion. Instructors will also meet the requirements of the Fire
Chief as the Authority Having Jurisdiction prior to instruction.
All uniformed personnel will be trained to the operations level in all technical response
disciplines (hazardous materials, technical rescue, and swift water rescue).
Special Operation Section (SOS) members will be trained to technician level or higher. The
level of training and response will be determined by the Fire Chief as the Authority Having
Jurisdiction.
2
Fayetteville Fire Department
Administrative Policies
Training Program
Version 1
Created: February 23, 2023
Revised: August 31, 2023
SOG Reference:
All 300 Series
CFAI Reference:
Category 8: Training and Competency
Equipment
1PA
CITY OF
FAYETTEVILLE
ARKANSAS
Equipment utilized for training will primarily be the equipment used for daily emergency
responses. When possible, equipment dedicated for training will be stored at the Training
Center and will be used to keep apparatus in service during training sessions or to minimize
wear and tear on high expense equipment. Requests for additional or replacement
equipment will be evaluated during the budget process and prioritized by the Training
Division.
Stations shall each have a library that contains a foundation of materials established by the
Training Division. Additionally, stations will also have curriculum and publications pertaining
to their areas of response that are unique to their disciplines and areas of responsibility.
These libraries will be evaluated during the budget process and prioritized for updates and
replacement by the Training Division.
Continuing Education
Multiple disciplines, fields of expertise, and positions within the FFD require members to log
specific continuing education hours to maintain licenses and certifications.
SOG(s) shall be developed and maintained to address continuing education. In order for the
department to provide the level of service the city and citizens are accustomed to, and
operate at the highest safety level, continuing education shall be a driving factor of the yearly
training plan.
3