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HomeMy WebLinkAbout213-23 RESOLUTION� OF FAYFT,f �! 4 4 �i• ,RKA NS�'S 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 213-23 File Number: 2023-1082 FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE POLICIES (RESOLUTION): A RESOLUTION TO APPROVE THE REVIEWING AND UPDATING OF FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE POLICIES WHEREAS, the Fayetteville Fire Department is currently in the process of reviewing policies and updating as necessary to make changes as recommended and to meet best practices while working through the Commission on Fire Accreditation International accreditation process. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the following updated Fayetteville Fire Department Administrative policies: Section 100 General Information & Introduction: External Agency Relations; Section 200 Safety, Health & Wellness: Injuries & Accidents; Section 300 Training Prop -ram: Training Program; Section 700 Emergency Operations: Emergency Vehicle Operations and Emergency Scene Operations. All four such updated policies are listed and shown as an exhibit to this Resolution in the Agenda Packet. PASSED and APPROVED on October 3, 2023 Attest: ♦♦�� G�'ER K%Al ITY --- ` Cis f7, 1 'Gnw ara Paxton, City Clerk reasurer sy • -.060 ii14 11ONt` 0 ,��♦♦ Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 3, 2023 TO: Mayor Jordan and City Council THRU: Brad Hardin, Fire Chief FROM: Granville Wynn, Financial Analyst - Fire DATE: SUBJECT: Fire Department Administrative Policies Approval CITY COUNCIL MEMO 2023-1082 RECOMMENDATION: Staff is requesting Council Approval adopting Fayetteville Fire Department Administrative Policies BACKGROUND: The Fayetteville Fire Department is currently in the process of reviewing policies and updating as necessary to make changes as recommended and to meet best practices while working through the CFAI accreditation process. Formatting changes are due to a prior change in policy management software. DISCUSSION: These are the Policies presented for Council Approval: Section 100 General Information & Introduction External Agency Relations Section 200 Safety, Health & Wellness Injuries & Accidents Section 300 Training Program Training Program Section 700 Emergency Operations Emergency Vehicle Operations Emergency Scene Operations BUDGET/STAFF IMPACT: No Budget Impact with these Policies ATTACHMENTS: SRF & FFD Administrative Policies (#3) Mailing address: 113 W. Mountain Street www.faVetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1082 Fire Department Administrative Policies Approval A RESOLUTION TO APPROVE THE REVIEWING AND UPDATING OF FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE POLICIES WHEREAS, the Fayetteville Fire Department is currently in the process of reviewing policies and updating as necessary to make changes as recommended and to meet best practices while working through the Commission on Fire Accreditation International accreditation process. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the following updated Fayetteville Fire Department Administrative policies: Section 100 General Information & Introduction: External Agency Relations; Section 200 Safety, Health & Wellness: Injuries & Accidents; Section 300 Training Program: Training Program; Section 700 Emergency Operations: Emergency Vehicle Operations and Emergency Scene Operations. All four such updated policies are listed and shown as an exhibit to this Resolution in the Agenda Packet. Page 1 City of Fayetteville Staff Review Form 2023-1082 Item ID 10/3/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Brad Hardin 9/1/2023 FIRE (300) Submitted By Submitted Date Division / Department Action Recommendation: Staff is requesting Council Approval adopting Fayetteville Fire Department Administrative Policies. Budget Impact: Account Number Project Number Budgeted Item? No Total Amended Budget Expenses (Actual+Encum) Available Budget Does item have a direct cost? No Item Cost Is a Budget Adjustment attached? No Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: Fund Project Title Previous Ordinance or Resolution # Approval Date: V20221130 CITY OF FAYETTEVILLE ARKANSAS The following Administrative Polices are newly created documents. These policies have been created to better organize and oversee the supporting Standard Operating Guidelines (SOGs) that the Fayetteville Fire Department uses for day-to-day operations, emergency operations, and carrying out the mission of the FFD. These new Administrative Policies shall replace any prior approved Fayetteville Fire Department Administrative Operating Polices (FFD AOPs). Mailing Address 303 W. Center St. www.fayetteville-ar.gov Fayetteville, AR 72701 New Administrative Policy (AP) Fayetteville Fire Department Administrative Policies Emergency Scene Operations Version 1 Created: July 26, 2023 Revised: August 31, 2023 SOG Reference: All 700 Series CFAI Reference: 5E, 5F, 5G, 5H, 51 Purpose The purpose of this policy is to establish Standard Operations Guidelines (SOGs) for the multitude of emergency scenarios the Fayetteville Fire Department (FFD) responds to. 1IA CITY OF FAYETTEVILLE ARKANSAS Scope It is recognized by the department that every emergency call for assistance is unique, however basic guiding principles and doctrines shall be established to serve as a foundation for the efficient and effective management of emergency calls for service. These guidelines are designed to provide a systematic and adaptable framework that enables FFD personnel to respond swiftly and decisively to various emergencies, safeguarding lives, property, and the environment. SOGs are dynamic documents, one size does not fit all situations. Fire department personnel are expected to adapt to changing on scene situations and make sound judgment calls based on the applicable SOG(s), training, and experience. Policy By creating and maintaining comprehensive SOGs, the FFD strives to enhance its preparedness and ability to adapt quickly to the ever -evolving challenges posed by various emergency situations, including but not limited to structural fires, hazardous material incidents, medical emergencies, natural disasters, and technical rescues. The implementation of these guidelines shall promote coordination, communication, and resource allocation, fostering a cohesive response across all levels of the department and facilitating seamless integration with other first responders and agencies during calls for mutual/automatic aid or large-scale regional incidents. An SOG shall be developed regarding the review cycle for SOGs overseen by this Administrative Policy and shall not exceed a 3-year cycle. All SOGs in this section may be reviewed sooner if needed and updated to be in alignment with industry best practices, technological advancements, and lessons learned from Post Incident Analysis sessions to ensure their relevance and effectiveness in safeguarding the community, department members, and maintaining the highest standard of emergency response. The ultimate objective of this policy is to equip FFD members with the necessary tools and knowledge to respond effectively and mitigate emergencies while maintaining the highest standards of professionalism and commitment to the community we serve. New Administrative Policy (AP) Fayetteville Fire Department Administrative Policies Emergency Vehicle Operations Version 3 Created: June 29, 2023 Revised: July 27, 2023 SOG Reference: 705, RM-04 CFAI Reference: 11A.3 Purpose CITY OF FAYETTEVILLE ARKANSAS The purpose of this policy is to establish safety guidelines for operating all Fayetteville Fire Department (FFD) vehicles. Policy When operating a fire department vehicle, utmost care must be given to ensure safety. The Driver/Operator (DO) of each fire department vehicle holds the sole responsibility for driving in a safe and cautious manner. All vehicles must adhere to the regulations stated in Arkansas Motor Vehicle Code, Title 27 Transportation. This code grants specific legal exceptions to regular traffic rules, exclusively applicable to fire department and other emergency vehicles during emergency responses. Specifically reference Subchapter 2, 27-51-202. However, it is crucial to note that even during emergency response situations, drivers remain accountable for driving attentively and responsibly with due regard for the safety of all persons using the street. Seat Belts All FFD members are required to use seat belts when operating a city vehicle. Any person riding as a passenger in a city vehicle is also required to use seat belts. The officer -in -charge or Driver/Operator will confirm that all personnel and riders are on board, properly attired, and have seat belts on before the vehicle is permitted to move. All personnel shall ride only in regular seats provided with seat belts. Emergency Response When an emergency incident occurs, it is necessary to activate warning lights and sound sirens in order to alert and request the right-of-way from other drivers, particularly at traffic intersections. However, it is important to note that the use of sirens and warning lights does not automatically grant the emergency vehicles the right-of-way. These warning devices simply serve to request the right-of-way from other drivers, relying on their awareness of the emergency vehicle's presence. Emergency vehicle operators have the responsibility to take all possible measures to ensure that their presence and intended actions are clearly communicated to other drivers. They must also adopt a defensive driving approach to anticipate and prepare for unexpected and inappropriate actions by other drivers. The use of lights and sirens is only authorized in conjunction with emergency incidents and should not be employed unnecessarily. It is crucial to avoid unnecessary emergency responses. Fayetteville Fire Department Administrative Policies Emergency Vehicle Operations Version 3 Created: June 29, 2023 Revised: July 27, 2023 SOG Reference: 705, RM-04 CFAI Reference: 11A.3 Speed Fire Department vehicles are permitted to surpass the posted speed limits solely when responding under favorable conditions to an emergency. These conditions encompass light traffic, well -maintained roads, clear visibility, and dry pavement. In such circumstances the Driver/Operator will adhere to current Arkansas State Law as it applies to emergency vehicles exceeding the posted speed limit. However, in less favorable conditions, the posted speed limit serves as the absolute maximum speed allowed. Operators of fire department vehicles are strictly prohibited from exceeding the posted speed limit for any reason when passing through school zones. When emergency vehicles need to travel in the center lane or oncoming traffic lanes, Driver/Operators will adhere to current Arkansas State Law as it applies to those actions. Intersections The driver of any authorized emergency vehicle when responding to an emergency call upon approaching a red or stop signal or any stop sign shall slow down as necessary for safety but may proceed cautiously past the red or stop sign or signal. Reference Arkansas Motor Vehicle Code Title 27, Chapter 49, Subchapter 1 Section 27-49-109. The driver may only proceed once they have ensured the safety of all oncoming traffic in all lanes, with those vehicles yielding the right-of-way. Backing I WPM CITY OF FAYETTEVILLE ARKANSAS Operators shall avoid backing whenever possible. Where backing is unavoidable, "backers or spotters" shall be used. If possible, two backers/spotters should be utilized, one at the rear positioned on the driver side with a view of the driver side mirror and one forward of the apparatus on the passenger side. The rear backer/spotter shall position behind the backing apparatus and signal the apparatus operator of potential problems in backing. If no backer/spotter is available, the operator shall dismount and walk completely around apparatus to determine if obstructions are present before backing. Appropriate warning lights and illumination lights must be on when backing under any circumstances. 2 Fayetteville Fire Department Administrative Policies Emergency Vehicle Operations Version 3 Created: June 29, 2023 Revised: July 27, 2023 SOG Reference: 705, RM-04 CFAI Reference: 11A.3 Defensive Driving While engaged in an emergency response, fire vehicles should try to avoid overtaking or passing other emergency vehicles. If passing becomes necessary, it is imperative to seek permission via radio communication. Driving on or near an established emergency scene presents unique hazards, requiring the operator to exercise utmost caution and remain vigilant, ready to respond to unforeseen circumstances. Drivers must consider the potential risks their moving vehicle poses to both on -scene personnel and spectators who may be preoccupied with the emergency, unintentionally placing themselves in the path of a moving vehicle. The officer -in -charge of the vehicle bears the responsibility for ensuring the overall safety of all vehicle operations and ensuring compliance with this procedure. Equipment Stored in the Cab CITY OF FAYETTEVILLE ARKANSAS Any equipment stored in the cab of a fire apparatus should be secured when possible and mounted in an appropriate location when the vehicle is in motion. This includes portable radios, PPE, tools, thermal cameras, or any other object that could cause injury to company members during a vehicle accident or roll over. Any PPE stored in the cab shall be free of debris prior to entering the cab. Driving Record All employees who operate a city -owned vehicle must possess a valid driver's license issued by the state in which the employee resides regardless of rank. In the event of a driver's license loss or revocation, employees are required to verbally inform their supervisor within twenty-four (24) hours, followed by a subsequent written notification to the Fire Chief via their chain of command within three (3) calendar days of the incident. Furthermore, any traffic violation that may result in a loss of license must be reported in writing within seven (7) calendar days to the Fire Chief via the chain of command. All written notifications must be in memo form on the current Fayetteville Fire Department letterhead. Failure to notify the department of a change in driving status may result in disciplinary action. Accidents All accidents shall be immediately reported to a Shift Commander and investigated by the appropriate law enforcement agency. The Shift Commander or Operations Chief shall be responsible for notifying other city departments and insurance agencies. Department members should refer to City of Fayetteville Policy RM-04 for further instructions. K, New Administrative Policy (AP) Fayetteville Fire Department Administrative Policies External Agency Relations Version 1 Created: March 24, 2023 Revised: July 27, 2023 SOG Reference: 119, 125, 128, 601, 602 CFAI Reference: Category 10: External Systems Relationships Purpose �� CITY OF FAYETTEVILLE ARKANSAS The purpose of this policy is to establish and govern guidelines for cooperation between the Fayetteville Fire Department (FFD) and external agencies. Examples of such agencies are neighboring professional and volunteer fire departments, Central Emergency Medical Services (CEMS), The Arkansas Department of Emergency Management (ADEM), the Fayetteville Police Department (FPD), the University of Arkansas Police Department (UAPD), Washington Country Sherriff's Department (WCSO), and federal level departments or agencies. The FFD recognizes the importance of cooperation with external agencies in the event of large-scale emergencies, disasters, or other incidents that require a coordinated response. The department will work collaboratively with external agencies to ensure the safety of the public, emergency responders, and property. General Guidelines The FFD will maintain open lines of communication with external neighboring professional & volunteer fire departments, local law enforcement agencies, emergency medical services, state level agencies, and federal agencies. When a multi -agency response is requested or required the department shall follow National Incident Management System (NIMS) protocols. The department will work cooperatively with outside agencies to ensure a coordinated response to incidents and exchange information with other agencies as necessary to ensure the safety of the public, emergency responders, and property. Definitions Mutual Aid Mutual aid agreements are agreements between two or more jurisdictions to render assistance and resources to the other jurisdiction when requested. Automatic Aid Automatic aid that is pre -arranged between neighboring departments covering a specific area along the jurisdictional boundary that provide for automatic initial dispatch of both departments. 1. Typically referred as "Auto -Aid". 2. Resources are pre -identified for a planned response. Fayetteville Fire Department Administrative Policies External Agency Relations Version 1 Created: March 24, 2023 Revised: July 27, 2023 SOG Reference: 119, 125, 128, 601, 602 CFAI Reference: Category 10: External Systems Relationships Policy Cooperation with neighboring professional and volunteer fire departments 1PA CITY OF FAYETTEVILLE ARKANSAS 1. The FFD will cooperate with neighboring professional and volunteer fire departments through established automatic and mutual aid agreements. The FFD will work to maintain established agreements and seek to establish agreements with departments that we do not currently have. • Requests for mutual aid will be denied when the deployment of FFD resources outside the City would severely compromise the safety of Fayetteville citizens. 2. The FFD will provide mutual aid assistance to neighboring fire departments as requested, and neighboring departments will provide aid and assistance to the Fayetteville Fire Department when requested. The FFD shall follow the Arkansas Administrative Code that requires fire departments to provide aid to other fire departments and the Statewide Mutual Aid Plan of the Arkansas Association of Fire Chiefs. 3. Automatic Aid Agreements will be maintained by the Fayetteville Fire Department and provided to the appropriate dispatch centers for following neighboring departments. a. Springdale b. Wedington c. Farmington d. Round Mountain e. Goshen f. Wheeler g. Johnson h. West Fork i. Elkins 2 Fayetteville Fire Department Administrative Policies External Agency Relations Version 1 Created: March 24, 2023 Revised: July 27, 2023 SOG Reference: 119, 125, 128, 601, 602 CFAI Reference: Category 10: External Systems Relationships Cooperation with emergency medical services The Fayetteville Fire Department will cooperate with outside emergency medical services when aid is requested. Cooperation with the state level agencies 1PA CITY OF FAYETTEVILLE ARKANSAS The Fayetteville Fire Department will cooperate with Arkansas state level agencies when aid is requested. Cooperation with local, state, and federal law enforcement agencies 1. The Fayetteville Fire Department will cooperate with law enforcement agencies when aid is requested. Documentation The department will maintain documentation of all incidents involving cooperation with outside agencies for the purposes of cost reimbursement, personnel exposure, injuries, and legal proceedings. Conclusion The Fayetteville Fire Department is committed to working collaboratively with external agencies to ensure a coordinated response to emergencies, disasters, and other incidents that require a unified response. 3 New Administrative Policy (AP) Fayetteville Fire Department Administrative Policies Injuries & Accidents Version 1 Created: June 26, 2023 Revised: July 31, 2023 SOG Reference: 212, RM-04, HR-16 CFAI Reference: 11 A.7, 11 A.12 Purpose IOM CITY OF FAYETTEVILLE ARKANSAS The purpose of this policy is to establish guidelines and procedures for reporting on-the-job injuries and accidents involving members of the Fayetteville Fire Department (FFD) and FFD vehicles/property. This policy ensures timely and accurate reporting of incidents to promote the well-being of department personnel and the preservation of city vehicles and property. The FFD will develop, maintain, and review Standard Operating Guidelines (SOGs) concerning department/city owned vehicles involved in accidents and department members injured on duty. Scope This policy applies to all Fayetteville Fire Department personnel regardless of rank or position. Policy All members, both uniformed and civilian, of the Fayetteville Fire Department are required to adhere to the established Standard Operating Guidelines (SOGs) regarding the reporting of on- the-job injuries. All members, both uniformed and civilian, of the Fayetteville Fire Department are required to adhere to the established Standard Operating Guidelines (SOGs) regarding the reporting of accidents involving FFD/City of Fayetteville motor vehicles and equipment. It is the responsibility of every member to promptly report any such incidents to their immediate supervisor or Chief Officer, providing accurate and detailed information about the incident. Adhering to this policy will ensure the safety and well-being of all personnel and facilitate timely medical treatment, appropriate investigations, and necessary corrective actions. Compliance with these guidelines is essential for maintaining a safe working environment and supporting the department's risk management efforts. New Administrative Policy (AP) Fayetteville Fire Department Administrative Policies Training Program Version 1 Created: February 23, 2023 Revised: August 31, 2023 SOG Reference: All 300 Series CFAI Reference: Category 8: Training and Competency Purpose 1PA CITY OF FAYETTEVILLE ARKANSAS The purpose of the Fayetteville Fire Department (FFD) Training Program is to provide a safe and comprehensive training plan that addresses all areas of emergency response. This program will provide training that addresses all hazards and is commensurate with real world tasks that all uniformed members are expected to be proficient at performing. Policy This policy will address all training that will occur within Fayetteville Fire Department. The goal of the training program is to prevent occupational deaths and injuries while increasing the operational effectiveness during emergency responses. The training program will address the knowledge, skills, and abilities required of the Fayetteville Fire Department. Training will be based on NFPA standards, OSHA regulations, local, state, federal regulations, current department Administrative Policies and/or Directives, and current department Standard Operating Guidelines (SOGs). Members shall be responsible for maintaining proficiency in knowledge and skills provided through the training program. Annual Planning The Fayetteville Fire Department training program will be evaluated, on a yearly basis during the annual planning session, for effectiveness and for compliance with NFPA standards, federal OSHA regulations, local, state, federal regulations, current department Administrative Policies and/or Directives, and current department Standard Operating Guidelines (SOGs). Time constraints, manageability, and effectiveness of training as well as areas of deficiency and improvement will also be evaluated. The goals set forth by the annual planning session will be in support of the Fayetteville Fire Department Mission & Vision Statement. The established goals and objectives will include timelines for achievement, and a process of evaluation and feedback. To locate areas of deficiency and improvement, feedback from both Company Officers and Fire Administration is important to the success of the training program. During the planning process evaluation criteria for both skills and knowledge should be established by the Training Division using the identified standard, regulation, or policy. The Fire Chief is the final authority on all training plans and activities and will provide final approval prior to the publishing of the annual training plan. Fayetteville Fire Department Administrative Policies Training Program Version 1 Created: February 23, 2023 Revised: August 31, 2023 SOG Reference: All 300 Series CFAI Reference: Category 8: Training and Competency Disciplines 1OM CITY OF FAYETTEVILLE ARKANSAS It is recognized by the leadership and members of the Fayetteville Fire Department that the performance of regularly scheduled training is essential to all personnel for mission success. This training will include all disciplines conducted by various means throughout the course of the year. Company officers are responsible for conducting company training and other essential training as necessary to ensure their crew members are proficient in the skills and knowledge pertaining to their current position within the department. Field Training Officers (FTOs) shall support and ensure that the training activities are conducted within their respective disciplines. FTOs shall coordinate training with all other required activities, complete necessary reports, assist the training division, and the Battalion Chief of Training (BCT) in evaluating the overall effectiveness of the training program and its instructors. Various instructors, internal and external to the department, will be utilized to aid in department training as well as instruct any assignments with specialized curriculum. All instructors will have the certifications necessary or receive adequate training prior to assisting with training in the department. All training received by instructors will be approved by the BCT and documented upon completion. Instructors will also meet the requirements of the Fire Chief as the Authority Having Jurisdiction prior to instruction. All uniformed personnel will be trained to the operations level in all technical response disciplines (hazardous materials, technical rescue, and swift water rescue). Special Operation Section (SOS) members will be trained to technician level or higher. The level of training and response will be determined by the Fire Chief as the Authority Having Jurisdiction. 2 Fayetteville Fire Department Administrative Policies Training Program Version 1 Created: February 23, 2023 Revised: August 31, 2023 SOG Reference: All 300 Series CFAI Reference: Category 8: Training and Competency Equipment 1PA CITY OF FAYETTEVILLE ARKANSAS Equipment utilized for training will primarily be the equipment used for daily emergency responses. When possible, equipment dedicated for training will be stored at the Training Center and will be used to keep apparatus in service during training sessions or to minimize wear and tear on high expense equipment. Requests for additional or replacement equipment will be evaluated during the budget process and prioritized by the Training Division. Stations shall each have a library that contains a foundation of materials established by the Training Division. Additionally, stations will also have curriculum and publications pertaining to their areas of response that are unique to their disciplines and areas of responsibility. These libraries will be evaluated during the budget process and prioritized for updates and replacement by the Training Division. Continuing Education Multiple disciplines, fields of expertise, and positions within the FFD require members to log specific continuing education hours to maintain licenses and certifications. SOG(s) shall be developed and maintained to address continuing education. In order for the department to provide the level of service the city and citizens are accustomed to, and operate at the highest safety level, continuing education shall be a driving factor of the yearly training plan. 3