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Home My WebLink About211-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 211-23 File Number: 2023-1121 JACK TYLER ENGINEERING, INC. (EQUIPMENT RENTAL): A RESOLUTION TO APPROVE A TWO -MONTH EXTENSION OF THE PUMP RENTAL FROM JACK TYLER ENGINEERING, INC. BEING USED AT THE GREGG AVENUE SEWER LIFT STATION FOR A TOTAL COST OF $41,675.00. WHEREAS, the Gregg Ave. sewer lift station has four pumps total, and recently had two pump failures; and WHEREAS, due to lead time on parts for replacing the pump failures, a purchase order was approved with Jack Tyler Engineering for three months of rental and inbound/outbound freight for a pump, but the City needed the use of the pump for two additional months. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a two - month extension of the pump rental from Jack Tyler Engineering, Inc. for a total cost of $41,510.00. PASSED and APPROVED on October 3, 2023 Page 1 Attest: ��•' GITY0;,. 0 . fAV� . . Kara Paxton, City Clerk reasurer CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 3, 2023 CITY COUNCIL MEMO 2023-1121 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: SUBJECT: Jack Tyler Engineering, Inc. — Extension of Rental Pump for the Gregg Avenue Sewer Lift Station (LS5) RECOMMENDATION: Staff recommends approval of a pump rental in the total amount of $41,675.00 plus applicable taxes from Jack Tyler Engineering, Inc. for the Gregg Avenue sewer lift station. BACKGROUND: The Gregg Ave. sewer lift station has four pumps total, and recently had two pump failures. The pumps were sent in for repair, and due to the lead time on parts the City had to have a working pump in its place. Jack Tyler Engineering provided a rental pump at the rate of $7,255 per month. The purchase order was approved in the amount of $27,165.00 plus tax and the pump was installed. This included 3 months of rental, and the inbound/outbound freight for the pump. DISCUSSION: A two -month extension of the pump rental is needed which will put the total cost over $35,000, requiring City Council approval. The estimated cost of the two -month extension is $14,510.00 plus tax, for a total estimated cost of $41,675.00 plus tax. Staff recommends approval of the pump rental extension with Jack Tyler Engineering. BUDGET/STAFF IMPACT: Funds are available in the Upgrade/Replace Lift Stations account within the Water & Sewer fund. ATTACHMENTS: SRF - Jack Tyler Engineering, Inc. (#3), Jack Tyler Engineering, Inc. Pump Rental Quote #04072023VS (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1121 Jack Tyler Engineering, Inc. — Extension of Rental Pump for the Gregg Avenue Sewer Lift Station (LS5) A RESOLUTION TO APPROVE A TWO -MONTH EXTENSION OF THE PUMP RENTAL FROM JACK TYLER ENGINEERING, INC. BEING USED AT THE GREGG AVENUE SEWER LIFT STATION FOR A TOTAL COST OF $41,675.00. WHEREAS, the Gregg Ave. sewer lift station has four pumps total, and recently had two pump failures; and WHEREAS, due to lead time on parts for replacing the pump failures, a purchase order was approved with Jack Tyler Engineering for three months of rental and inbound/outbound freight for a pump, but the City needed the use of the pump for two additional months. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a two -month extension of the pump rental from Jack Tyler Engineering, Inc. for a total cost of $41,510.00. Page 1 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2023-1121 Item ID 10/3/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/14/2023 WASTEWATER TREATMENT (730) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a pump rental in the total amount of $41,675.00 plus applicable taxes from Jack Tyler Engineering, Inc. for the Gregg Avenue sewer lift station. 5400.730.5800-5414.00 Account Number 02068.1 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Budget Impact: Water and Sewer Fund Upgrade/Replace Lift Stations Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 1,030,701.00 $ 344,658.49 a 686,042.51 $ 15,924.73 e. 670,117.78 V20221130 Purchase Order Number: 2023-438 Previous Ordinance or Resolution # Change Order Number: 1 Approval Date: Original Contract Number: N/A Comments: The current purchase order has $27,165.00 plus tax as the total cost, this agenda item would add $14,510.00 plus tax for a total of $15,924.73 to the purchase order upon City Council approval. to �v co a 7corpora'e Friday, April 7, 2023 RENTAL QUOTATION# 04072023VS Jack Tyler Engineering, Inc. 6301 S. University Avenue Little Rock, AR 72209 Office: 501-562-2296 Toll Free: 800-562-2296 Jack Tyler Engineering, Inc. is pleased to offer the following items for your inclusion in the above referenced project. If you wish for us to supply any items not listed below, please inform us as soon as possible. Please continue reading below for our detailed scope of supply. We look forward to working with you. PUMPING EQUIPMENT TO INCLUDE: ONE (1) FLYGT MODEL 3301.095 SEWAGE SUBMERSIBLE PUMP • 10" DISCHARGE, NS634MT IMPELLER • 85 HP, 460 VOLT, 3 PHASE • 100 FEET OF POWER CABLE FM FLS SSCJ • FV ANSI HI LHC DAILY RATES WEEKLY RATES MONTHLY RATES $849.00 $2,545.00 $7,255.00 INBOUND FREIGHT CHARGE: $1,750.00 OUTBOUND FREIGHT CHARGE: $1,750.00 IN SHOP SETUP: $1,900.00 This pricing information is for internal use only. We ask that these items and terms be kept confidential. All applicable taxes will be added to invoices. All quotations are subject to credit approval. All quotations are valid for 30 days. All prices quoted in US dollars. See attached Terms and Conditions which are part of this quote. Jack Tyler Engineering, Inc. 6301 S. University Avenue Little Rock, Ar 72209 Tel +1.501.562.2296 Fax +1.501.562.4273 TERMS AND DEFINITIONS Rental Day: One Calendar day; for diesel units, not exceeding eight (8) hours running. Rental Week: Seven (7) calendar days; for diesel units, not exceeding 48 hours running in aggregate during a Rental Week. Rental Month: Twenty-eight (28) calendar days; for diesel units, not exceeding 192 hours running. Standby Rate: The Standby Rate is 75% of the scheduled rate. Standby is for a "second" or additional back-up pump to be run in the event the primary pump cannot. If the standby pump operates for any reason other than failure of a primary pump, the standard rate will apply. Overtime For diesel units, all scheduled rates are based on an 8 hour per day shift. If diesel equipment is used for a double shift, the Running: 8-hour rate will be multiplied by 1'/z times the schedule rate. If used for a triple shift, the rate will be multiplied by 2 times the scheduled rate. Billing Cycles 3 - 7 Days = 1 Week Based on Open 8 Days = 1 Week and 1 Day Terms Approval 9 Days = 1 Week and 2 Days 10 - 14 Days = 2 Weeks 15 Days = 2 Weeks and 1 Day 16 Days = 2 Weeks and 2 Days 17 - 28 Days = 1 Month Billing Cycle - 3 - 7 Days = 1 Week COD Customers Fees Environmental Fee is charged at 4% of rental charge for all applicable equipment with a minimum charge of $10 and maximum charge of $95 per individual piece of equipment. If there is not a certificate of insurance on file at the time of billing there will be a $50.00 rental protection plan fee applied and the customer is still responsible for any damages to the equipment. Off Rent: It is the responsibility of the Customer to call into the Owner's local branch office and obtain an Off Rent Call Confirmation Number. This call serves as notification that equipment is disassembled, properly decontaminated, and stockpiled in one readily -accessible area available for immediate pick-up. Rental and/or labor charges will accrue if equipment is not cleaned and staged for removal. All equipment must be returned at the fuel level in which it was delivered, if not the customer will be charged for refueling on final invoice. IMPORTANT: Obtaining an Off Rent Call Confirmation Number does not release Customer from its obligations to safeguard and secure equipment, including maintaining required insurance coverages, while equipment remains under Customer's care, custody or control pending return of all rented equipment to Owner, Customer shall remain responsible for all loss or damage arising from Customer's failure to safeguard and secure equipment while awaiting pick up. � TERMS AND CONDITIONS 1. This quotation is valid for 30 days, however, prices may change without written notification. Quotations for sales of HDPE pipe are valid for seven (7) days. 2. This quotation is our estimate of equipment and material required. Actual installation may vary in cost due to site requirements. Additional equipment or time to set-up will be charged at the above itemized rates or based upon our published rental rate schedule. 3. Payment terms: Net 30 based on credit approval. 4. Taxes are not included in any rental, sale or labor quotes. Customer is responsible for paying applicable taxes on the equipment and services, including sales and use tax. Customer will only be considered exempt when a valid Sales Tax Exemption Certificate is received when ordering any rental equipment, pumping services and/or sale goods. 5. Delivery and Pick -Up available at Customer's request via Lessor's/Supplier's truck for an additional charge. 6. Customer shall be responsible for providing adequate labor and material handling equipment onsite to unload/load and setup/breakdown equipment, including chains or cables of sufficient capacity along with cribbing material to support pumps, piping and accessories. 7. Customer responsible for daily monitoring of all equipment on site, including but not limited to cleaning of suction screen(s) as necessary. Diesel driven pumps require routine service including changing oil, oil filter, fuel filter, and performing general maintenance every 250 hours of running time, and also replacing the air filter every 500 hours of running time. As requested, Lessor/Supplier will service the equipment for an additional charge. 8. Customer shall be responsible for any required secondary containment around and under each pump to contain possible spills during operation or refueling of the equipment. 9. Customer shall be responsible for compliance with permitting, licensing or other regulatory requirements associated with setup, installation, or operation of the equipment. This order is subject to the Standard Terms and Conditions of Rental - Jack Tyler Engineering, Inc. effective on the date the order is accepted which terms are available at www.Jack TylerEngineering.com and incorporated herein by reference and made a part of the agreement between the parties. Product Type Performance Curve NP3301.095 MT Date Project Curve No Issue 2015-01-30 63-634-00-3130 5 1/1-Load 3/4-Load 1/2-Load Rated Impeller Diameter Power ... 85 hp 404 mm Power Factor 0.80 0.75 0.64 Starting Motor # Stator Rev Efficiency 91.0 % 91.5 % 90.5 % Current ... 685 A Motor Data --- --- - Rated Current ... Rated 109 1185 A 35-29-6AA 01 D 11 Comments Inlet/Outlet Freq. Phases Voltage Poles 4 10 inch Tot. Mom. of rpm 60 Hz 1 3 460 V 6 Inertia ... 1.3 kgm2 Imp. Throughlet Geartype Ratio No. of --- Blades 2 --- --- [hp] N 60 O n 40 Duty -Point B.E.P. [m] [ft] 45 140 40 120 35 30 - 2 M 25 - N 100 20 60 Lq 15 r; 40 10 U Q U) 20 5 O (D w 0 ISM w W _ w m a `m E O' a Flow[usgpm] Head[ft] Power [hp] Eff. [%] NPSHre[ft] Guarantee O �c 3249 75.8 ( <81.4) ( <74.5) 76.6 (83.7) 17.9 ISO/HI grade 2Be X N PS H re [ft] 70 \ \ 60 � 50 40 \ \ 30 RIPS re 6 ft 20 G 10 .o a w N N m F Eff. 1%] 70 60 50 40 30 20 10 ry 0 0 0 1000 2000 3000 4000 5000 6000 [u S g p m] I I I I I I I I I O 0 50 100 150 200 250 300 350 400 [i/S] Q Flow (Q) X NPSHre = NPSH3% + min. operational margin GUARANTEEMITS ISO/H 1 grade Me X (G) BETWEEN LICURVES SHOW PERFORMANCE WITH CLEAR COLD WATER ACC. TO TEST -CODE: