HomeMy WebLinkAbout210-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 210-23
File Number: 2023-1092
STEP INTO SWIM GRANT PROGRAM (GRANT ACCEPTANCE):
A RESOLUTION TO AUTHORIZE THE MAYOR TO ACCEPT A GRANT IN THE AMOUNT OF $500.00 FROM
THE STEP INTO SWIM GRANT PROGRAM THROUGH THE POOL AND HOT TUB ALLIANCE, AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a $500.00 grant
from the Step into Swim program through the Pool and Hot Tub Alliance covering the price of the swim lessons of ten
YRCC summer camp participants.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on October 3, 2023
Page 1
Attest:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 3, 2023
CITY COUNCIL MEMO
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
Alison Jumper, Director of Parks, Natural Resources and Cultural Affairs
Lee Farmer, Recreation Superintendent
FROM: Joshua Lainfiesta, YRCC Director
DATE:
2023-1092
SUBJECT: Swim Lessons Grant Acceptance in the amount of $500 from the Pool and Hot Tub
Alliance — YRCC Summer Camp Participants at Wilson Park Pool
RECOMMENDATION:
It is recommended by staff to accept a non -matching grant in the amount of $500 from the Step into Swim
grant program through the Pool and Hot Tub Alliance to pay for the enrollment fees for swim lessons of ten
YRCC summer camp participants at Wilson Park Pool that were hosted June 19 - June 30, 2023 and July 17 -
July 27, 2023 and to approve the attached budget adjustment.
BACKGROUND:
The Centers for Disease Control and Prevention (CDC) reports that there are an estimated 4,000 fatal
drownings every year in the United States, roughly 11 a day. The CDC also reported that the State of Arkansas
ranked 6th in the nation from 2018 — 2012 with 1.88 drowning deaths per 100,000 people. To combat these
statistics, the YRCC provided the opportunity for ten YRCC summer camp participants to attend swimming
lessons through the Parks, Natural Resources, and Cultural Affairs Department at Wilson Park Pool. The goal
of this program was for children to learn skills to prevent drownings and help spread the importance of water
safety.
DISCUSSION:
This grant allowed 10 children from the YRCC's summer camp program to participate in swim lessons at
Wilson Pool free of charge. Participants of the program were transported from the YRCC to and from Wilson
Park Pool during summer camp hours to learn basic swim skills and water safety practices from an American
Red Cross certified lifeguard.
BUDGET/STAFF IMPACT:
The Step into Swim grant is a non -match grant. The funds of the grant will be used to provide scholarships for
10 individuals' swim lessons that are priced at $50.00 per participant.
ATTACHMENTS: SRF - Step Into Swim Grant (#3), BA - YRCC Step into Swim Grant (#4), Step Into Swim
Grant Agreement (#5)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1092
Swim Lessons Grant Acceptance in the amount of $500 from the Pool and Hot Tub Alliance —
YRCC Summer Camp Participants at Wilson Park Pool
A RESOLUTION TO AUTHORIZE THE MAYOR TO ACCEPT A GRANT IN THE AMOUNT OF
$500.00 FROM THE STEP INTO SWIM GRANT PROGRAM THROUGH THE POOL AND HOT
TUB ALLIANCE, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of
a $500.00 grant from the Step into Swim program through the Pool and Hot Tub Alliance covering the
price of the swim lessons of ten YRCC summer camp participants.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Joshua Lainfiesta
Submitted By
City of Fayetteville Staff Review Form
2023-1092
Item ID
10/3/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/11/2023 PARKS & RECREATION (520)
Submitted Date Division / Department
Action Recommendation:
It is recommended by staff to accept a non -matching grant in the amount of $500 from the Step into Swim grant
program through the Pool and Hot Tub Alliance to pay for the enrollment fees for swim lessons of ten YRCC
summer camp participants at Wilson Park Pool that were hosted June 19 - June 30, 2023 and July 17 - July 27, 2023
and to approve the attached budget adjustment.
1010.520.5280-5315.00
Account Number
32303
Project Number
Budgeted Item? No
Does item have a direct cost? No
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Contract Services
Fund
Step Into Swim Grant
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 500.00
500.00
Previous Ordinance or Resolution #
Approval Date:
V20221130
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
PARKS &RECREATION (520)
/Org2
2023
Requestor: Alan Bearden
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Budget adjustment to request recognizing commercial grant funds from the Pool and Hot Tub Alliance in the amount of
$500.00. This grant is to be used to pay for swim lessons at Wilson Park Pool for ten (10) YRCC Summer Camp participants
during the 2023 summer season.
COUNCIL DATE:
ITEM ID#:
Budget Division Date
TYPE: D - (City Council)
JOURNAL#:
GLDATE:
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL 500 500 v.202398
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
1010.520.5280-4305.00 - 500 32303 RE Grants - Commercial
1010.520.5280-5315.00 500 - 32303 EX Contract Services
I of 1
GRANT AGREEMENT
GRANTEE ORGANIZATION: City of Fayetteville
AMOUNT APPROVED: $ 500.00
PURPOSE: These restricted funds are to be utilized only for relevant expenditures concerning providing
a quality, multi -level learn -to -swim program which expands opportunities for children to learn to swim
who otherwise could not afford to participate in swim Lesson programs.
GRANT PERIOD: The Grant period will be on -going, pending the signing of this agreement by Grantee.
USE OF GRANT FUNDS: Grantee may use the grant funds only for the purpose of swim lessons, and in
no case can the funds be used for other religious, charitable, scientific, Literary, or educational purposes
within the meaning of Section 170(c)(2)(B) of the Internal Revenue Code of 1954, as amended. Grantee
acknowledges that STEP INTO SWIM has not earmarked the use of the grant funds or any portion
thereof for any other organization or individual. Grantee further acknowledges that the grant funds will be
expended on programs specified above.
MINIMUM GRANT REQUIREMENTS: The Program will follow Grantee's Learn -to -swim curriculum
with no Less than eight (8) hours of in -water instruction for each participant over the course of multiple
days and/or weeks (e.g., sixteen half-hour lessons). In addition, Grantee will provide training, risk
management counseling, and ongoing supervision of Grantee's aquatic staff.
Each resulting `safe swimmer' shall have the following basic skills:
• to be able to enter the water safely
• to get out of the water unassisted
• to tread water or hold resting float with the ability to transition into forward movement
• to have the emotional Level to adapt to different water situations
• to have the understanding of important water safety rules, such as kids always swim with adult
supervision, never swim alone, and wear life jackets in and around open water
Grantee must validate the swimming capability of each graduating `safe swimmer' and provide photo of
each student.
PROGRAM OBJECTIVES: Grantee acknowledges the following Program objectives: Prepare young
children to be safer in, on, and around bodies of water by teaching water safety skills that could
ultimately save Lives. Positively impact young people in the Grantee's community by developing lifelong
skills that combat childhood obesity by increasing health, recreational, and fitness opportunities. Utilize a
multi -Level, progressive swimming program to teach children the process of achieving — encourage them
to dream, set worthy goals, work towards those goals, be a good teammate, and achieve measurable
results. Enhance the positive impact of the Grantee's aquatic program by offering learn -to -swim
opportunities to young people who otherwise would not participate in swim lessons. Upon completion of
the program, participants will be able to perform key swimming skills, including but not Limited to floating
on their back, kicking on his/her stomach, putting his/her face in the water, and getting out of the water.
PAYMENT OF GRANT FUNDS: The grant funds will be distributed by STEP INTO SWIM in the
following ways:
a. 80% of the approved grant award will be distributed once the grant agreement is signed and
received by STEP INTO SWIM.
b. A retainer of 20% of approved grant will be withheld until the final report is received in its entirety to
STEP INTO SWIM, validating the minimum grant requirements listed above.
Before grants are distributed, Grantee must satisfactorily complete the following:
1. Receipt of this signed Agreement no later than a date TBD by STEP INTO SWIM
2. Confirmation of receipt of a completed W-9/tax status form by STEP INTO SWIM
FINAL REPORT: Grantee will submit a detailed report with respect to all Program enrollment activities
and expenditures made from such grant funds, compliance with the terms of the grant, and indicating
the progress made toward the goals of the grant, not more than 30 days of end of program, or quarterly
should the program be ongoing by nature.
Specifically, the report will require, without limitation, the following:
a. Total number of participants enrolled in the overall swim lesson program. Report shall include the
name, address, and e-mail address of the parent or guardian of each individual swim lesson student.
b. Number of participants served with STEP INTO SWIM grant dollars, with the following break out
data provided: 1) Number of participants in Adapted Aquatics/Special Needs programming; 2)
Number of participants in Parent/Child programming; 3) Number of participants in each of the
following age groups: Under Age 5, Ages 6-8, Ages 9-11, Ages 12 & Older; 5) Percentage of participants
who fall within each of the following ethnic groups: African American, Asian, Caucasian, Hispanic,
American Indian & Alaska Native, Native Hawaiian & Other Pacific Islander, Other; 6) Percentage of
participants who graduate to a new skill level (based on the program curriculum) by the completion
of the program.
c. Number of participants served by internal program scholarship opportunities (free or reduced -cost),
or via local funding.
d. Minimum of three (3) photo images of funded program in operation.
e. Final report reminders and notifications will be sent to both the primary and secondary contacts
listed on the original application for completion and submission. Upon request, Grantee agrees to
provide additional reports and information to STEP INTO SWIM in connection with the operation of
the Program.
C Program Insurance Coverage: Grantee agrees that the Program will be conducted within the scope of
its programs and that all participants will be covered under Grantee's general liability insurance.
g. Grantee further acknowledges that by participating in the programs, participants shall not be
covered by STEP INTO SWIM's insurance programs.
ACKOWLEDGEMENT OF SUPPORT: Any public announcements of public relations materials produced
with respect to the purpose(s) for which the grant is made must acknowledge that funding was made
possible by STEP INTO SWIM's grant. Furthermore, STEP INTO SWIM must approve all language prior to its
being made public. STEP INTO SWIM may include public information on this grant in periodic public reports.
Although Grantee may disclose that it has received a grant, please refrain from disclosing specific grant
amounts. STEP INTO SWIM prefers not to have comparisons and the reasons are self-explanatory.
GRANT OF LICENSE: STEP INTO SWIM hereby grants to Grantee a non-exclusive, non -assignable,
non -transferable, and revocable license to use Foundation trade names, logos, insignia, symbols, service
marks, and trademarks ("STEP INTO SWIM's Marks") in connection with the promotion and advertisement
of Program. All proposed uses of STEP INTO SWIM's Marks are subject to approval by STEP INTO SWIM.
VIOLATION OF TERMS; CHANGE OF STATUS: In the case of any violation by Grantee of the terms
and conditions of the grant, including but not limited to not executing the work of the grant in substantial
compliance with the proposal, or Grantee fails to satisfactorily substantiate expenditures on the project
and our receipt of documentary evidence of such expenditures exhibits discrepancies, STEP INTO SWIM
reserves the right in its absolute discretion to terminate the grant. STEP INTO SWIM's determination will
be final and will be binding and conclusive upon Grantee.
EFFECT OF TERMINATION: Upon termination of this grant for any reason Grantee will reimburse
to STEP INTO SWIM any portion of the grant funds that were not spent or any amounts diverted from
the Program. Grantee shall immediately cease any new uses of all STEP INTO SWIM's Marks and shall
cause all existing uses of STEP INTO SWIM's Marks to be canceled, removed, or otherwise terminated
within seven (7) days after the effective date of termination. Grantee shall have 180 days from the date of
termination of this Agreement to dispose of any inventory bearing the STEP INTO SWIM's Marks existing
as of the date of termination.
FUTURE FUNDING: Grantee acknowledges that STEP INTO SWIM and its representatives have made
no actual or implied promise of funding except for the amounts specified by this Agreement. If any of the
grant funds are returned or if the grant is rescinded, Grantee acknowledges that STEP INTO SWIM will
have no further obligation to Grantee in connection with this grant as a result of such return or rescission.
However, the foregoing is not intended to prohibit STEP INTO SWIM from providing Grantee an additional
grant at the termination of the grant described in this agreement upon the submission of a new proposal,
if STEP INTO SWIM in its sole discretion determines that an additional grant is appropriate.
AUTHORITY: Grantee expressly warrants and represents that Grantee has full power and authority to
execute, deliver, and perform this Agreement, and Grantee has taken all necessary steps for the execution
and delivery of this Agreement.
INDEMNIFICATION: By accepting this grant, Grantee irrevocably and unconditionally agrees to defend,
indemnify, and hold harmless STEP INTO SWIM and the POOL & HOT TUB ALLIANCE and each of its
officers, directors, employees, agents, and volunteers, from and against any and all claims, damages
(including, without limitation, injury to persons and/or property), liabilities, fines and expenses, (including,
without limitation, court costs and attorney's fees) that arise out of or are related to (a) breach of any
provision of this Agreement; (b) Grantee's use of STEP INTO SWIM's Marks within the United States; (c)
Grantee's violation of applicable law; and (d) Grantee's negligence or wilful misconduct, except to the
extent such claims are attributable to (i) the negligent act or omission or intentional misconduct; (ii)
violation of applicable law; or (iii) breach of any provision of this agreement by STEP INTO SWIM and its
officers, directors, or employees.
ILLEGAL ACTIVITY FORBIDDEN: Grantee agrees that its organization will not promote or engage in
violence, discrimination, terrorism, bigotry, any illegal activities, nor will it make sub -grants to any entity
that engages in such activities.
THIS AGREEMENT: (a) Shall inure to the benefit of the parties and their respective legal
representatives, successors, and assigns, and shall be binding upon their respective legal representatives,
successors, and assigns; (b) May be executed in counterparts, each of which shall be deemed an
original, and all of which together constitute one executed agreement; (c) Shall be construed and
governed in accordance with the laws of the State of Virginia; (d) Shall, with its remaining provisions,
remain enforceable even if some provisions are declared unenforceable; (e) Contains the final and
complete Agreement among the parties regarding the subject matter discussed in this Agreement, and
it may not be contradicted or supplemented by evidence of prior or contemporaneous understandings
or agreements; (f) May not be modified in any manner, nor may any rights be waived except by an
instrument in writing signed by the party to be charged with the modification or waiver.
CONTACT: Please contact Rowdy Gaines, PHTA Vice President of Partnerships & Development,
with any questions or concerns: rgaines@phta.org /
A signed Agreement must be received by STEP INTO SWIM on a date TBD by STEP INTO SWIM.
Grantee relinquishes all rights and claims to the grant award if a signed Agreement is not received by a
date TBD by STEP INTO SWIM. All grant funds must be appropriately expended or obligated by a date
TBD by STEP INTO SWIM.
INWITNESSWHEREOF, Grantee has executed this Agreement on the date indicated next to its
respective signature, effective as of the date specified above:
GRANTEE ORGANIZATION: COf FayetteV1110
Mayor Lioneld Jordan
Printed Name
APPROVAL:
Rowdy kaines 4�0
09/13/2023
Date