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Home My WebLink About209-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 209-23 File Number: 2023-1086 RIGGS CATERPILLAR EQUIPMENT (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF ONE CATERPILLAR BACKHOE LOADER AND ONE CATERPILLAR EXCAVATOR FROM RIGGS CATERPILLAR EQUIPMENT FOR THE TOTAL AMOUNT OF $221,563.00, PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on July 15, 2023, Water Sewer Mini -Excavator Unit 840 was involved in a multi -vehicle accident and incurred enough damage to consider it a total loss; and WHEREAS, Recycle and Trash Collection Unit 697u is a 2012 CAT 420E backhoe that has reached and surpassed replacement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one Caterpillar 420 backhoe loader and one Caterpillar 304 compact radius excavator from Riggs Caterpillar Equipment of Springdale, Arkansas for the total amount of $221,563.00, plus any applicable taxes and freight charges, pursuant to Sourcewell Cooperative Purchasing Contract #0321 1CAT. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on October 3, 2023 Page 1 Attest: `�`��urrrrrri � GK ara Paxton, City Clerc 'Treasurer 'zip 1r'UNri O►`��• CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 3, 2023 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent DATE: SUBJECT: RIGGS CAT EQUIPMENT RECOMMENDATION: CITY COUNCIL MEMO 2023-1086 A RESOLUTION TO APPROVE THE PURCHASE OF ONE CATERPILLAR 420 BACKHOE LOADER AND ONE CATERPILLAR 304 COMPACT RADIUS EXCAVATOR FROM RIGGS CATERPILLAR EQUIPMENT OF SPRINGDALE ARKANSAS FOR THE TOTAL AMOUNT OF $221,563 PLUS ANY ADDITIONAL TAXES AND FREIGHT CHARGES PURSUENT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT #03211 CAT AND APPROVE TWO BUDGET ADJUSTMENTS. BACKGROUND: On 07/15/2023 Water Sewer Unit 840 was involved in a multi -vehicle accident returning from a water leak that rolled over a trailer with Mini -Excavator unit 840 on it. Even though it was securely attached to the trailer, the mini excavator incurred enough damage to consider it a total loss. Fleet recommends a like unit will be purchased in its place. Recycle and trash collection unit 697u is a 2012 CAT 420E Backhoe that has reached and surpassed replacement and the Material Recovery Facility is in need of a new unit for front line operation as opposed to another used unit off the surplus line. 697u is also in need of numerous costly repairs and Fleet recommends replacing this unit at this time. DISCUSSION: Both replacement units are available and able to be delivered in a timely manner upon approval and issue of a purchase order and can be delivered mid to late October currently. BUDGET/STAFF IMPACT: Both units were not planned 2023 purchases, but due to the needs of both departments, a budget adjustment is being submitted combining the to -date replacement costs collected from Fleet of each unit and funds from each department for the difference. ATTACHMENTS: 2023-1086 SRF (#3), 2023-1086 BA - SWST_F057 (#4), 2023-1086 BA - WSEW_F039 (#5), 8/31/23 Sourcewell Quote - 164404-02 (#6), 8/30/23 Sourcewell Quote - 154263-01 (#7) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1086 RIGGS CAT EQUIPMENT A RESOLUTION TO APPROVE THE PURCHASE OF ONE CATERPILLAR BACKHOE LOADER AND ONE CATERPILLAR EXCAVATOR FROM RIGGS CATERPILLAR EQUIPMENT FOR THE TOTAL AMOUNT OF $221,563.00, PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on July 15, 2023, Water Sewer Mini -Excavator Unit 840 was involved in a multi -vehicle accident and incurred enough damage to consider it a total loss; and WHEREAS, Recycle and Trash Collection Unit 697u is a 2012 CAT 420E backhoe that has reached and surpassed replacement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one Caterpillar 420 backhoe loader and one Caterpillar 304 compact radius excavator from Riggs Caterpillar Equipment of Springdale, Arkansas for the total amount of $221,563.00, plus any applicable taxes and freight charges, pursuant to Sourcewell Cooperative Purchasing Contract #03211 CAT. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Ross Jackson Submitted By City of Fayetteville Staff Review Form 2023-1086 Item ID 10/3/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/7/2023 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE THE PURCHASE OF ONE CATERPILLER 420 BACKHOE LOADER AND ONE CATERPILLER 304 COMPACT RADIUS EXCAVATOR FROM RIGGS CATERPILLER EQUIPMENT OF SPRINGDALE ARKANSAS FOR THE TOTAL AMOUNT OF $221,563 PLUS ANY ADDITIONAL TAXES AND FREIGHT CHARGES PURSUENT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT #03211CAT AND APPROVE A BUDGET ADJUSTMENT. 9700.770.1920-5802.00 Account Number 02077 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Shop Fund Construction Equipment Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 3,187,090.00 $ 2,081,919.51 5 1,105,170.49 $ 221,563.00 $ 221,563.00 e- 1,105,170.49 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number FLEET OPERATIONS (770) /Org2 2023 Requestor: Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Current used unit, 697U (SWST_F057), is twice over due its usable life cycle. The unit currently needs and extensive amount of work done. The cost of which is not justifiable for how worn out the unit is. A new backhoe loader would be better suited to the work required of it in RTC. The unit will be purchased through Sourcewell with cooperating purchasing contract with Riggs. COUNCIL DATE: ITEM ID#: 10/3/2023 2023-1086 Holly Black 917412023 10:53 ANI RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: CHKD/POSTED: TOTAL Account Number 251,847 251,847 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.202388 Account Name 5500.750.5000-4999.99 - 104,245 RE Use Fund Balance - Current 5500.750.5060-7602.70 9700.770.1920-6602.50 104,245 - - 104,245 59700 02077 5500 EX 2023 RE Transfers To Funds - Shop Transfer from Fund - Solid Waste 9700.770.1920-5802.00 9700.770.1910-4999.99 147,602 - - 43,357 02077 2023 EX RE Vehicles & Equipment - base Use Fund Balance - Current I of 1 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number FLEET OPERATIONS (770) /Org2 2023 Requestor: Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: On 07/15/2023 Water Sewer Unit 840 was involved in a multi -vehicle accident returning from a water leak that rolled over a trailer with Mini -Excavator unit 840 on it. Even though it was securely attached to the trailer, the mini excavator incurred enough damage to consider it a total loss. Fleet recommends a like unit will be purchased in its place. Unit 840 (WSEW_F039) will be purchased through Sourcewell with cooperating purchasing contract with Riggs. COUNCIL DATE: ITEM ID#: 10/3/2023 2023-1086 Holly Black 917g12023 70:5q RIn RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: CHKD/POSTED: TOTAL Account Number 73,961 73,961 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.202388 Account Name 5400.720.1840-5801.00 (30,000) - 13019 1 EX Fixed Assets 5400.720.1840-5210.00 5400.720.1840-7602.70 (30,837) 60,837 - - 13019 13019 1 EX 1 EX Minor Equipment Transfers To Funds - Shop 9700.770.1920-5802.00 9700.770.1920-6602.40 73,961 - - 60,837 02077 02077 2023 EX 2023 RE Vehicles & Equipment - base Transfer from Fund - Water & Sewer 9700.770.1910-4999.99 - 13,124 RE Use Fund Balance - Current I of 1 Quote Quote 164404-02 Riggs Aug 31, 2023 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW RD FAYETTEVILLE, Arkansas 72701-7258 Attention: ROSS JACKSON RE: 164404-02 Dear Ross Jackson, We are pleased to quote the following for your purchase consideration. One (1) New Caterpillar Model: 420 Backhoe Loader with all standard equipment in addition to the additional specifications listed below: STOCK NUMBER: H8T4124 SELL PRICE EXT WARRANTY CSA NET BALANCE DUE BEFORE TAX BALANCE SERIAL NUMBER: OH8T04124 YEAR: 2023 SMU: 0 Sourcewell Cooperative Contract # 032119CAT $147,602.00 Included Included $147,602.00 $147,602.00 ADDTITIONAL CONSIDERATIONS • Quoted pricing and finance terms are based on current available market pricing and are subject to change. • Machine pricing is not guaranteed until Purchase Order is signed and accepted. Purchase Order will be available within 120 days of the scheduled machine ship date from manufacturer. • Financing terms, including interest rates, residuals, and other associated items will not be guaranteed until finance documents are generated at time of machine delivery to customer. • By signing this quote, Riggs will initiate the machine ordering process for the equipment quoted. Additional cost to delete general purpose bucket add a multi -purpose clam shell loader bucket = $3,011.00 Page 1 of 4 Quote Quote 164404-02 WARRANTY Standard Warranty: Extended Warranty CSA 12 Month/Unlimited Hours Full Machine 36 MO/5000 HR POWERTRAIN + HYDRAULICS + TECH (Tier 4) 24 MO/1000 HR PARTS ONLY CVA Thank you for your interest in Riggs CAT and Caterpillar products for your business needs If there are any questions, please do not hesitate to contact me. Sincerely Steve Smith Machine Sales Representative Riggs CAT Steves@jariggs com +1 (479) 601-1330 Accepted by Lioneld Jordan, M Page 2 of 4 Quote Quote 164404-02 One (1) New Caterpillar Model: 420 Backhoe Loader with all standard equipment in addition to the additional specifications listed below: STANDARD EQUIPMENT BOOMS, STICKS, AND LINKAGES -BACKHOE -- 14'4" Center pivot backhoe -4.3 Meters -- Boom and swing transport locks -- Pilot operated backhoe and -electro hydraulic stabilizer controls -- Street type stabilizer shoes -- Anti -drift hydraulics (boom, stick, -and E-stick) -- Cat Cushion Swing(tm) system -LOADER -- Single Tilt Loader -- Lift cylinder brace -- Self -leveling loader with single -lever control -- Return -to -dig -(automatic bucket positioner) -- Transmission neutralizer switch -- Bucket level indicator - POWERTRAIN -- Water separator -- Thermal starting aid system -- Dry type axial seal air cleaner with -integral precleaner -- Automatic dust ejection system -- Filter condition indicator -- Hydraulically boosted multi -plate -wet disk brake with dual pedals & -interlock -- Differential lock -- Torque converter -- Transmission -four speed manual shift -- Neutral safety switch -- Spin -on filters for -Fuel -Engine oil -Transmission oil -- Outboard Planetary Rear Axles -- Diesel particulate filter -- Hydrostatic power steering HYDRAULICS -- Pilot hoe and mechanical loader -controls -- Load sensing, variable flow system -with 43 gpm (162 L/min) axial piston -pump -- 6 micron hydraulic filter -- Caterpillar XT-3 hose -- Hydraulic oil cooler -- Pilot control shutoff switch -- Flow -sharing hydraulic valves -- Hydraulic suction strainer - ELECTRICAL -- 12 volt electrical start -- Horn, front and rear -- Backup alarm -- Hazard flashers/turn signals -- Halogen head lights (2) -- Halogen rear flood lights (2) -- Stop and tail lights -- Audible system fault alarm -- Key start/stop system -- 850 CCA maintenance free battery -- Battery disconnect switch -- External Power Receptacle (12v) -- Diagnostic ports for engine and -machine Electronic Control Modules OPERATOR ENVIRONMENT -- Interior rearview mirror -- ROPS canopy, Rear Fenders -- 2-inch (50mm) retractable seat belt -- Tilt steering column -- Steering knob -- Hand and foot throttle -- Automatic Engine Speed Control -- One Touch Low Idle -- Floor mat and Coat Strap -- Lockable storage area -- Air suspension seat - FLUIDS -- Antifreeze - Extended Life Coolant --20F (-30C) OTHER STANDARD EQUIPMENT -- Standard Storage Box -- Transport tie -down points -- Ground line fill fuel tank with -42.3 gal (160L) capacity & 5 gal (19L) -diesel exhaust fluid -- Rubber impact strips on radiator -guard -- CD-ROM Parts Manual -- Safety Manual -- Operations and Maintenance Manual -- Lockable hood -- Tire Valve Stem Protection Page 3 of 4 Quote Quote 164404-02 MACHINE SPECIFICATIONS 420 BACKHOE LOADER PRODUCT LINK, CELLULAR, PLE643 SOLID RUBBER TIRES SEAT, DELUXE FABRIC, AIR RIDE PLATE GROUP - BOOM WEAR PLATE PROCTECTION AUTOMATIC SPEED CONTROL w/ one touch low idle 4WD POWERSHIFT CUTTING EDGE, TWO PIECE CAT CUSHION SWING SYSTEM JOYSTICK CONTROL W/ PATTERN CHANGER WORKLIGHTS (8) LED LAMPS STICK, EXTENDABLE W/ aux hydraulic lines for work tools LCD DISPLAY WITH SOFT TOUCH KEY CONTROL GUARD, STABILIZER CYLINDERS AIR CONDITIONER, T4F DRIVE SHAFT GUARD RADIO (12V) LOAD SENSING HYDRAULICS(full dig and lift power at any engine speed, including idle) STABILIZER PADS, FLIP -OVER (street/dirt) ENGINE, CAT (105HP) BUCKET -HEAVY DUTY, 24" BATTERY, HEAVY DUTY RIDE CONTROL COUNTERWEIGHT, 1015 LBS CAB, DELUXE AUTO -UP STABILIZERS w cylinder guards HYDRAULICS, GP, 6FCN/8BNK, ST LOADER BUCKET -GENERAL PURPOSE, 1.3 YD3 (includes a rubber cutting edge) Page 4 of 4 Quote Quote 154263-01 Riggs August 30, 2023 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW RD FAYETTEVILLE, Arkansas 72701-7258 Attention: Ross Jackson RE: 154263-03 Dear Ross, We are pleased to quote the following for your purchase consideration. One (1) New Caterpillar Model: 304 Compact Radius Excavator with all standard equipment in addition to the additional specifications listed below: STOCK NUMBER: Order SELL PRICE NET BALANCE DUE BEFORE TAX BALANCE SERIAL NUMBER: TBD YEAR: 2023 SMU: Pricing pursuant to terms of Sourcewell Cooperative Contract #032119CAT F.O.B/TERMS: Fayetteville WARRANTY Standard Warranty: 24 Months / 2000 Hours Premier (total machine) $73,961.00 $73,961.00 $73,961.00 Thank you for your interest in Riggs CAT and Caterpillar products for your business needs. This quotation is valid for 30 days, after which time we reserve the right to re -quote. If there are any questions, please do not hesitate to contact me. Sincerely, Page 1 of 4 Quote Quote 154263-01 Steve Smith Machine Sales Representative Riggs CAT Steves@jariggs.com +1 (479) 601-1330 Accepted by Lioneld Jordan, Mayor / on 10/03/2023 Page 2 of 4 Quote Quote 154263-01 One (1) New Caterpillar Model: 304 Compact Construction Equipment with all standard equipment in addition to the additional specifications listed below: STANDARD EQUIPMENT POWERTRAIN - Cat C1.7T diesel engine - -U.S. EPA tier 4 final - -EU stage V - -ISO 9249/EEC 80/1270 - -Rated net power 34.1 kW - -2,400 rpm - ISO 9249/EEC 80/1269 - -Electronic engine, turbo, DOC (diesel - oxidation catalyst) - Automatic engine idle - Automatic engine shut-off - Automatic swing brake - Automatic two speed travel - Fuel and water separator with indicator - Radial seal, double element air filter - with restrictions indicator - HYDRAULICS - Smart tech electronic pump - Variable displacement piston pump - Load sensing & flow sharing hydraulics - Power on demand - Hydraulic temperature monitoring - Accumulator - certified ELECTRICAL - 12 volt electrical system - 85 ampere alternator - 650 CCA maintenance free battery - Battery disconnect - Circuit breaker - Ignition key stop switch - Signaling/warning horn - Work lights - -Cab, boom left - -Courtesy safety light OPERATOR ENVIRONMENT - Sealed and pressurized unitized cab - Operator sound pressure 72 dB(A) ISO6396 - Integrated lower front window - Rear window emergency exit - Radio - bluetooth, USB, aux, mic - 12V power socket - Ergonomic joystick control levers - Adjustable wrist rests - Pattern changer - Color LCD monitor - -Fuel level, coolant temperature and - warning indicator - -Maintenance and machine monitoring - -Performance & machine adjustments - -Numeric security code - -Multiple languages - -Hour meter - -Jog dial control interface - Coat hook - Cup holder - Hydraulic lockout controls - Literature holder - Molded footrests - Removable washable floor mat - Retractable florescent "high - visibility" seat belt - Travel control pedals with hand levers - Utility space for mobile phone - skylight - mounting bosses for top & front guards FLUIDS - Extended life coolant - 37C - Hydro advanced hydraulic oil OTHER STANDARD EQUIPMENT - Cat key with passcode option - Locks on external enclosure doors - Lockable fuel cap - Beacon socket - Ecology drain - engine oil - Side by side engine & hydraulic - oil cooler - Stick steer mode - Cruise control mode - Power on demand - Rear reflectors - Roll-over protective structure (ROPS) - (ISO 12117-2) - Product Link PL243 (regulations apply) - Auxiliary hydraulic lines - -1-way and 2-way (combined function) - -Auxiliary line quick disconnects - -Adjustable auxiliary flow - -Continuous flow - -Adjustable auxiliary relief - Thumb ready stick - Page 3 of 4 Quote Quote 154263-01 MACHINE SPECIFICATIONS 304 MINI EXCAVATOR CAT C1.7 ENGINE, 48 HP ALARM, TRAVEL LINKAGE BUCKET W/LIFTING EYE PRESSURIZED CAB, WITH HEAT AND A/C BOOM, SWING HOLDER, GREASE GUN AUTO ENGINE IDLE / SHUTDOWN CRUISE CONTROL STICK STEER CONTROL AUTO 2 SPEED TRAVEL STICK, LONG, 2- AUX, ANGLE BLD LINES, BOOM LINES, STICK TRACK, 14", RUBBER BELT LIGHTS, LED, FRONT AND REAR BELT, SEAT, 3" RETRACTABLE MONITOR NEXT GEN, COLOR LCD RADIO, BLUETOOTH/USB/AUX/MIC PRODUCT LINK, CELLULAR PL243 COUNTERWEIGHT, EXTRA, 500LBS BLADE, ANGLE, BOLT ON CUTTING EDGE MIRROR, CAB, RIGHT REAR MIRROR, CAB CONTROL, QUICK COUPLER LINES, QC, LONG STK COUPLER, PG, HYDRAULIC BUCKET -HEAVY DUTY, 18" BUCKET -HEAVY DUTY, 24" PINS, BUCKET, 40MM Page 4 of 4