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Home My WebLink About2023-09-26 - Agendas - FinalCITY OF FAYETTEVILLE ARKANSAS MEETING AGENDA City Council Transportation Committee Tuesday, September 26, 2023 5:30 pm or Immediately Following the City Council Agenda Session City Hall Room 111 VIDEO CONFERENCING BY ZOOM WILL BE AVAILABLE FOR THIS MEETING. TO REGISTER FOR THE MEETING GO TO THIS REGISTRATION LINK https://us06web.zoom.us/webinar/register/WN KwxHAHdLSrq-Mr ZEMQTXq Members: Sarah Bunch, Holly Hertzberg; Sarah Moore City Staff: Chris Brown, Public Works Director/City Engineer; Terry Gulley, Asst. PW Director for Operations/Transportation Services Director Agenda: 1. New Business: A. Stearns Street Connection: Review of a recommendation from the Planning Commission for the extension of Stearns Street. The Planning Commission recommends keeping the Master Street Plan connection. Staff will present Planning Commission findings and recommendations for furthering project development. (Staff requests a recommendation from the Committee on this item.) B. Highway 71 B Corridor Land Acquisition: An update on the status of the land acquisition for this project and the need to begin the condemnation process to complete the acquisitions to meet Federal Funding timelines. (Staff requests a recommendation from the Committee on this item.) C. Developer Cost Share: Proposal for a cost share opportunity at the intersection of Garland Ave. and North Street. (Staff requests a recommendation from the Committee on this item.) 2. Reports and Presentations: A. Transit Discussion B. Street Naming/Renaming Process C. Transportation Bond Program Update 3. Informational Items (These Protects are all on City Council Consent Agenda): 4. Adjourn Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF FAYETTEVILLE V10-111W ARKANSAS PLANNING COMMISSION MEMO TO: Fayetteville Planning Commission FROM: Chris Brown, Public Works Director Jessie Masters, Development Review Manager MEETING DATE: September 11, 2023 Updated with results from 9/11/2023 PC Meeting SUBJECT: ADM-2023-0033: Administrative Item (E. STEARNS STREET/CITY OF FAYETTEVILLE, 136): Submitted by CITY STAFF for property NORTH OF VANTAGE OFFICE PARK AND WEST OF BROOKHOLLOW SUBDIVISION. The property is zoned RMF-24, RESIDENTIAL MULTI- FAMILY, TWENTY-FOUR UNITS PER ACRE and contains approximately 0.30 acres. The request is for confirmation of the Master Street Plan connection for Stearns Street. RECOMMENDATION: Staff recommends forwarding ADM-2023-0033 to the Transportation Committee with a recommendation of approval. RECOMMENDED MOTION: "1 move to forward ADM-2023-0033 to the Transportation Committee with a recommendation of approval." BACKGROUND: Stearns Street, between Old Missouri Road and Vantage Drive, has been on the Master Street Plan for many years. The eastern segment, connecting to Old Missouri Road, was constructed in the late 1980's as part of a residential development (Brookhollow Subdivision). The western section, connecting to Vantage Drive, was constructed in 2018 as part of a commercial subdivision (Vantage Office Park), leaving a gap of approximately 260 feet between the two constructed segments. Right-of-way for the unconstructed segment was dedicated in the late 1990's as part of the Bellafont Gardens development. Since that time, the Bellafont Gardens Property Owners' Association has used the right-of-way for maintenance purposes, and has constructed a maintenance shed within the right-of-way. During the development of the commercial subdivision, an assessment for construction of the connection was charged to each individual development in the subdivision; the amount of the assessment was based the traffic generated by the development as a percentage of the street capacity. The total of these assessments is $20,853.43. A summary of the amounts and dates of assessments are as follows: LSD 19-6580 Lot 4 3/25/2019 PC $3,289.92 LSD 19-6720 Lot 1 7/8/2019 PC $2,735.27 LSD 20-7106 Lot 2 5/28/2020 (SC) $6,564.65 LSD 20-7141 Lot 5 7/2/2020 (SC) $0.00 LSD-2023-0003 Lot 3 5/22/2023 (PC) $8,263.59 Total Assessed: $20,853.43 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Paqe 1 of 43 It should be noted that the assessment for Lot 2 was approved as either a street or sidewalk connection; the remaining assessments did not speak to this detail. These funds are time limited and must be spent within 7 years of the date they were collected. Therefore, staff needs to proceed with design and construction of the connection in a timely manner, or the collections will need to be refunded to the lot developers. Proposal: Staff requests a recommendation from the Planning Commission to the Transportation Committee affirming the planned Stearns Street connection on the Master Street Plan. DISCUSSION: Implementation of the Stearns Street connection would include final design to develop construction level plans, and procurement of a construction contractor for construction. Due to the history of discussions about this connection during lot development of Vantage Office Park, staff initiated a public feedback process that included an online survey and a public meeting near the connection site on July 31 of this year. Public Comment summary: Attached is a summary of online survey data collected between July 5 and August 4, 2023, and a summary of the results. In the online survey, participants were asked to vote on support for a full street connection, or a pedestrian/bike only section. The questions were designed to provide an indication of sentiment for these options, as well as for no connection at all. The responses were quite polarized, with most responses being either "highly supportive" or "highly opposed" to the connection. The survey included questions regarding respondents' proximity to and usage of Stearns Street, along with demographic data. As would be expected, those living within a'/z mile of the street were generally supportive than those living further away, indicating concerns regarding traffic impacts to residents along and near the street. The public meeting held on Stearns Street was mostly attended by those opposed to the street (a poll or survey was not taken; rather, the residents who attended were directed to the online survey). Approximately half of the attendees were residents of Bellafont Gardens, the remaining half resided on Stearns or adjacent streets in the Brookhollow Subdivision. It should be noted that Bellafont Gardens streets will not connect to Stearns; therefore, this neighborhood will not be impacted by additional traffic, nor will it have any additional street access. The only impact will be due to the use of the City right-of-way that is currently being used for neighborhood maintenance services. Finally, there was general neighborhood support for sidewalk improvements, and to a lesser extent traffic calming, if the street connection is made. RECOMMENDATION: Staff recommends forwarding ADM-2023-0033 to the Transportation Committee with a recommendation of approval. PLANNING COMMISSION ACTION: Required YES Date: September 11, 2023 O Tabled X) Approved O Denied Motion: Sparkman FORWARDED TO THE TRANSPORTATION Second: Brink COMMITTEE WITH A RECOMMENDATION OF Vote: 8-1-0 (Commissioner Payne voting no) APPROVAL Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Paqe 2 of 43 BUDGET/STAFF IMPACT: None Attachments: • Engineering Memo — Public Feedback Summary • Survey Responses Report • 2040 Master Street Plan Exhibit • One Mile Map • Close-up Map • Current Land Use Map Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Paqe 3 of 43 CITY OF r"IFAYETTEVILLE ARKANSAS TO: Chris Brown, Public Works Director THRU: Matt Mihalevich, Active Transportation Manager Mellissa Boyd, Staff Engineer FROM: Dane Eifling, Mobility Coordinator DATE: 4 August 2023 SUBJECT: Stearns Street Extension Public Feedback Summary RECOMMENDATION: Present public feedback to Transportation Committee. STAFF MEMO BACKGROUND: At the direction of the City Council's Transportation Committee City staff has worked to engage with residents and collect feedback on the proposed connection of East Stearns Street between Old Missouri Road and Vantage Drive. Public outreach has consisted of an online survey, a media release, social media posts, mailers and an in -person neighborhood meeting. The Speak Up Fayetteville survey opened on July 5th and as of August 4th has received 168 responses. Mailers were sent out to approximately 80 addresses of adjacent residents and property owners which included a QR code for the online survey and time/date information for the in -person input session. The in -person inputs session was held the evening of July 31st and was hosted by 3 staff members and was attended by approximately 50 residents and was covered by KNWA news. DISCUSSION: General take-aways from the online survey results: 1. Polarized results with most responses either "highly supportive" or "highly opposed" to the project. 2. Respondents that identified as living within'/2 mile of the project were much less supportive of the street connection and much more supportive of the pedestrian/bike only connection. 3. Respondents identifying as being under the age of 40 were significantly more supportive of all project options compared to respondents identifying as being 40 years old or older. Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteviIIe-ar.gov Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Paqe 4 of 43 Question #1 "What option describes your level of support for the following:" Option % supportive % opposed Net Support Connection of Stearns Street with standard design including sidewalks and driving lanes 60% 36% +24% Pedestrian ONLY connection, such as 48% 36% +12% Improvements to the sidewalks if/when the street is connected 63% 21% +39% Addition of traffic calming (speed humps, et.) on Stearns if/when street is connected 47% 38% +9% Question # 1 when filtered for those self -identifying as living within '/z mile of the project: Option % supportive % opposed Net Support Connection of Stearns Street with standard design including sidewalks and driving lanes 35% 62% -27% Pedestrian ONLY connection, such as 57% 36% +21 % Improvements to the sidewalks if/when the street is connected 46% 36% +10% Addition of traffic calming (speed humps, et.) on Stearns if/when street is connected 49% 46% +3% Question # 1 when filtered for those self -identifying as under the aqe of 40: Option % supportive % opposed Net Support Connection of Stearns Street with standard design including sidewalks and driving lanes 70% 21 % +49% Pedestrian ONLY connection, such as 52% 22% +30% Improvements to the sidewalks if/when the street is connected 81 % 11 % +70% Addition of traffic calming (speed humps, et.) on Stearns if/when street is connected 54% 32% +19% Question # 1 when filtered for those self -identifying as over the aqe of 40: Option % supportive % opposed Net Support Connection of Stearns Street with standard design including sidewalks and driving lanes 53% 44% +9% Pedestrian ONLY connection, such as 46% 40% +6% Improvements to the sidewalks if/when the street is connected 51% 27% +24% Addition of traffic calming (speed humps, et.) on Stearns if/when street is connected 42% 41 % +1 % Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Paqe 5 of 43 General Noted from the in -person meeting: 1. Residents who attended expressed a general opposition to the street connection 2. Approximately half of those in attendance were residents of the Bellafont Gardens neighborhood and half residents of Stearns and adjoining streets 3. Residents expressed concerns about potential cut -through traffic and speeding 4. Residents expressed desire for a traffic study or projections that would consider new apartment developments on Old Missouri Rd and the new office park on Vantage Dr 5. Residents expresses interest in sidewalk/trail connection for improved pedestrian and bicycle connection. 6. Residents expressed general desire for a final resolution of the issue/question of whether the street will be extended or not. Opposition to the street extension has come primarily from residents or Stearns and adjoining streets as well as residents of Bellafont Gardens neighborhood to the north west of the project. It is important to note that neither the proposed street connection nor trail/sidewalk would connect to Bellafont Gardens streets and would have no impact on existing traffic patterns or access for this neighborhood. However, Bellafont Gardens neighborhood residents have constructed privacy fences and Property Owners Association maintenance shed within city right of way. These structures would be removed if the street were extended. A trail or sidewalk connection could be made without full removal of the existing structures. Attachments: Speak Up Fayetteville survey response summary Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Paqe 6 of 43 Stearns Street Extension - Public Input Survey SURVEY RESPONSE REPORT 08 August 2018 - 03 August 2023 PROJECT NAME: Stearns Street Extension SANG THE TABLE .�, engagementHQ Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Page 1 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Page 8 of 43 Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Q1 What option describes your level of support for the following statements: Question options Highly unsupportive Somewhat unsupportive Neutral/Not sure Connection of Stearns Somewhat supportive Street with standard 18 de... 116 Highly supportive Pedestrian/bike ONLY connection, such as a si... Improvements to existing sidewalks on 7 19 21 Stearns... Addition of traffic calming (speed humps, etc... 50 100 150 200 Optional question (168 response(s), 0 skipped) Question type: Likert Question Page 2 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Page 9 of 43 Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Q1 What option describes your level of support for the following statements: Connection of Stearns Street with standard design, including sidewalks and driving lanes. Highly unsupportive : 54 Somewhat unsupportive : 6 Neutral/Not sure : 8 Somewhat supportive : 18 Highly supportive : 82 10 20 30 40 50 60 70 80 90 Page 3 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Page 10 of 43 Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Page 4 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Page 11 of 43 Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Pedestrian/bike ONLY connection, such as a sidewalk or trail. Highly unsupportive : 46 Somewhat unsupportive : 14 1 Neutral/Not sure : 22 Highly supportive : 54 5 10 15 20 25 30 35 40 45 50 55 60 Page 5 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Page 12 of 43 Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Improvements to existing sidewalks on Stearns Street if/when the street is connected. Highly unsupportive : 28 Somewhat unsupportive : 7 Neutral/Not sure : 19 Somewhat supportive : 21 Highly supportive : 84 10 20 30 40 50 60 70 80 90 Page 6 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Page 13 of 43 Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Addition of traffic calming (speed humps, etc.) on Stearns Street if/when the street is connected. Highly unsupportive : 49 Somewhat unsupportive : 1 Neutral/Not sure : 22 Somewhat supportive : 24 Highly supportive : 55 10 15 20 25 30 35 40 45 50 55 60 Page 7 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Page 14 of 43 Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Q2 Do you live within 1/2 mile of Stearns Street? 91 (54.8%) Question options Not sure No 49 Yes Optional question (166 response(s), 2 skipped) Question type: Radio Button Question Page 8 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Page 15 of 43 Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Q3 How often do you travel along Stearns Street? n (33.2%) " (17.2%) Question options Less than monthly or not at all Monthly Weekly 49 Daily Optional question (168 response(s), 0 skipped) Question type: Radio Button Question • ORM 16 (9.5%) Page 9 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Page 16 of 43 Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Q4 How have you traveled along Stearns Street? Choose all that apply: 140 133 130 120 110 100 90 80 70 55 60 50 40 30 20 57 5 10 2 1 Question options 21 Other (please describe) 0 N/A Transit or taxi E-Scooter or other mobility device Wheelchair Walk Bicycle 0 Drive Optional question (166 response(s), 2 skipped) Question type: Checkbox Question Page 10 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Page 17 of 43 Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Q5 What is your gender? &rr� Question options Non -binary Prefer not to say Male 0 Female Optional question (164 response(s), 4 skipped) Question type: Radio Button Question Pagel 1 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Page 18 of 43 Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Q6 What is your age? 22 (13.2%) 25 (15.0%) Im 4 11 (6.6%) 0 (0.0%) l 25 (15.0%) Question options Under 18 10 70 or greater 60-69 41 50-59 40 40-49 40 30-39 18-29 Optional question (167 response(s), 1 skipped) Question type: Radio Button Question 38 (22.8%) Page 12 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Page 19 of 43 Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Q7 What is your annual household income? Ito • arM 19 (12.8'i Question options $200,000 or greater $95,000 to $114,999 $11,880 to $24,999 $155,000 to $199,999 $75,000 to $94,999 Less than $11,880 Optional question (149 response(s), 19 skipped) Question type: Radio Button Question 16flaft $135,000 to $154,999 0 $115,000 to $134,999 $55,000 to $74,999 0 $35,000 to $54,999 0 $25,000 to $34,999 Page 13 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Page 20 of 43 Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Q8 What is your race/ethnicity? Question options Asian or Pacific Islander Other (please specify) Two or more races 0 White Native American or Alaska Native 0 Hispanic or Latino 0 Black or African -American Optional question (157 response(s), 11 skipped) Question type: Radio Button Question Page 14 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Pace 21 of 43 Stearns Street Extension - Public Input Survey : Survey Report for 08 August 2018 to 03 August 2023 Q9 Would you like to be contacted with future updates on this project? 109 (65.7%) Question options No Yes Optional question (166 response(s), 2 skipped) Question type: Radio Button Question beam Page 15 of 31 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Page 22 of 43 t y \ y ' Q >ol b wU) .-M-A i � O cd N - LrED B Me IL . `o .2� rq o z z z00 LU -. w r �Nw wJw L U 0 0 w 1 Ij J U N Z w --j CD 1 0 � w + o CD w t � O ' % ~ M/a - ��'ir ., ., • ,. ', A ` � May � �► 1S SN�b�1S f 0 C-D O � O � M � C � Planning Commission, September 11, 20231 D M-2023-0033(C1TY6F-FAYETTE V I L L E) Paqe 39 of 43 2040 Master Street Plan Exhibit 1 406.1 40/0 4067 4068 4066 4065 4063 4020 4027 4037 4018 4025 4035 4023 4016 4033 4021 4014 4031 4017 4015 4013 7 57 i 4058 j108„ l53 4056 4054 4052 4057 4058 I 4026 1 - - - 4059 4056 / 4035 +160,-\ a 4024 aosl ' ° aosz 4047 ---� 4004 4037 K 4040 - -- G� 4048 m c , 4002 4031 I l 3 1920 NO 4029 Z a032 o I wu a 005 O 4000 - - - - _ - � 2 f-- � __ _ - l Stearns st • • 1715 173311771 1799 1879 ♦ 1757 i iBW ]897 1917 1935 195 E Park Lake Dr � I 1651 v 39II2 1841 1875 1909 4 � �t 2 3968 3950 The Park Apartments 'c 1615 I 1796 1828 1864 1902 Planning Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Paqe 40 of 43 ADM-2023-0033 E. STEARNS ST One Mile View NORTH i O , 0 0.13 0.25 0.5 Miles 1 r m 1 R-A ♦�I 1 mCPZD 1 ZIONIRD m � RAH ti�pN m m o w cs 7,2q_ Subject Property RMF-24 k QI � F �RSF-4 � 1 Z I � ♦ R-O C-1 UN Sp�N gp�� %% RPZD 11-1 `♦Apil zoningM I-2 Ganarnl Industrial RESIDENTIAL SINGLE-FAMILY EXTRACTION i NSG M E-1 RI-U COMMERCIAL RI-12 Rssitlsnlial- . NS-L C-1 ResmanYal-Agrlcunural MC-2 _ RSF-.5 M c-3 _ _ _ _ RSF-1 FORM BASED DISTRICTS — — RSF_2 � Downtown Gore Regional Link Planned Neighborhood Link RS M Urban T.— hhre M Main Svest Center Neighborhood Link Planned Residential Link RSFA �Dmrnlwm Geneal Regional Link- High ActivityShared-Use Paved Tail RSF-1a RESIDENTIAL MULTI -FAMILY Community Sarvi.a Neighborhootl Servkes Freeway/Expressway — — Trail (Proposed) 0 RMF-a RMP-13 M Neighborhootl Conserrenan PLANNED ZONING DISTRICTS Und—ifetl �— Design Overlay District — — — — 1 l r RMF-1a Commercial. Intlustrial. ResitleMial Alley — I�IFayetteville City Limits r r Planning Area r---=r- -_! �RmF_ INSTITUTIONAL Residential Link �� Planning Area Fayetteville City Limits g P-1 INDUSTRIALeavy I-1 HCommardalaM LbIt lnduatdal -- - anninq Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Paqe 41 of 43 ADM-2023-0033 Close Up View HEPHERD L•N— D z D 0 m SM a ,70 STEARNS-ST E. STEARNS ST RMF-24 0 Subject Property W yt9 G'� M :0) C9 O O' C~i 2 -—STEARNS-ST—W� 4 _PARK_ LA _ KE DR 0 -MW Y Q a —PARKSHORE C ,J&_ R-o NORTH Neighborhood Link Unclassified RMF-24 Residential Link Residential -Office ■ ■ Planned Residential Link Feet M C-3 ' Planning Area 0 75 150 300 450 600 P-1 � Fayetteville City Limits 1 :2,400 September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Paqe 42 of 43 ADM-2023-0033 E. STEARNS ST Current Land Use NORTH P ��ANE 05,143C�0,70 / ,eff Multi -Family ResidentialLU _ '^ P ^+ $ z �f, - ' r� Subject Property ,r Multi -Family Residential -_ STEARNS ST ' Multi -Family Residential z •PANEL - •- �,..� �t:� F, �! tt -,��. '�_'-r E t, O'S143CO210F _ •- s _ � T Undeveloped wtg >� — Zone A „� �� ■ i ti 4. D5143CO210FTOP a LIMIT ter,P Neighborhood Link FEMA Flood Hazard Data Unclassified 100-Year Floodplain Residential Link Feet Floodway ■ ■ Planned Residential Link Planning Area 0 112.5 225 450 675 900 Fayetteville City Limits 1:3,600 anninq Commission September 11, 2023 ADM-2023-0033 (CITY OF FAYETTEVILLE) Paqe 43 of 43 CITY OF FAYETTEVILLE ARKANSAS TO: Transportation Committee THRU: Chris Brown, Public Works Director FROM: Matt Casey, Eng. Design Manager DATE: September 21, 2023 SUBJECT: Highway 71 B Corridor Land Acquisition STAFF MEMO RECOMMENDATION: Forward the remaining property acquisitions for this project to the City Council for approval to seek condemnation. BACKGROUND: The School Avenue and College Avenue Corridors serve as the major north -south route through the central part of the City and are major commercial and retail destination. Maintaining and improving the corridors will allow them to continue to serve mobility needs, and to continue to develop/redevelop as commercial corridors. Improvements to these corridors will include striping, widening and/or narrowing of the roadway, utility relocation (including burial of overhead utilities), sidewalk/trail installation, accommodations for transit systems, elimination or reconfiguration of driveways, additional traffic signals, medians, plazas, art installations, lighting, wayfinding, protected intersections, parking, and other corridor improvements to be identified in the design process. In December of 2021, the City Council approved a design contract with Garver, LLC for the section of the College Avenue Corridor between North Street and Sycamore Street. The design for this project is complete. DISCUSSION: This project has been awarded $4.8M in federal -aid funding for the construction of this project. As part of the federal -aid process, the City has to meet certain timeframes for the fund obligation. In order to meet these timeframes, the City must move forward quickly to wrap up the land acquisition for the project. City staff has been working diligently since July with the property owners to obtain the needed right of way and easements. Negotiations will continue, but it is necessary to begin the process toward condemnation in the event the negotiations are not successful. Tracts Requiring ROW/Easements — 13 Acquisitions Completed — 7 Acquisitions Remaining - 5 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: The estimate for the remaining acquisitions is $245,000. The acquisitions for this project are being paid for with the 2019 Transportation Bond Fund. TO: THRU: FROM: DATE: CITY OF FAYETTEVILLE CITY COUNCIL MEMO ARKANSAS Transportation Committee Chris Brown, Public Works Director Josh Boccaccio, Engineering Development Review Manager September 21, 2023 SUBJECT: Cost Share with Coulson Oil to construct portions of the North Street Bond project along North St in conjunction with their proposed development RECOMMENDATION: Staff recommends approval of this cost share with Coulson Oil to complete improvements associated with portions the North Street Bond Project including, the trail section along North Street, North Street widening, North Street curb improvements, North Street retaining wall, street trees, Lindell Ave narrowing, and Lindell Ave curb improvements for $53,388.00 and a portion of the cost of the proposed retaining wall for $49,189.80. The total requested cost share amount is $102,577.80. BACKGROUND: In June 2023, the Engineering Division received a grading permit application from Coulson Oil for the redevelopment of parcels of land bounded by N Garland Ave, W Mount Comfort Rd, N Lindell Ave, and W North St. The development will be completing other street improvements including sidewalk installation along N Garland Ave, W Mount Comfort Rd, and Lindell Ave. Improvements to the North St Corridor are proposed as a part of the city's 2019 Bond Program. These corridor improvements will bring much needed sidewalks and street improvements to one of Fayetteville's most important east -west corridors. Improvements to this corridor are varied, depending on the segment but include sidewalks, shared -use paved trails, trees, lighting and intersection improvements. DISCUSSION: The improvements for the North Street Bond Project along this section include a shared -use trail and other street improvements including pavement and curb work, street trees, and a retaining wall. During permit review of the development, a cost share was proposed for installation of these improvements to coincide with construction associated with the development. Recognizing that simultaneous construction would be beneficial to the city and the public reducing disruptions and providing an immediate safety improvement for pedestrians, city staff is recommending this cost share to reimburse the developer for costs associated with portions of the North Street Bond Project. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Attachments: Cost Share Request Letters Cost Share Exhibits Cost Share Breakdown E I D I ECOLOGICAL DESIGN GROUP, INC. 216 West Birch Street Rogers, AR 72756 September 13, 2023 City of Fayetteville 125 W. Mountain Street Fayetteville, AR 72701 479.535.8233 EDG #: 22-077 PROJECT NAME: Road Runner, Fayetteville, AR 72701 DEVELOPER: Coulson Oil, 5 10 1 Northshore Lane Little Rock, AR 72118 Cost -Share Narrative: The Road Runner — Fayetteville is located at 1 130 N Garland Avenue and consists of 2 parcels, totaling approximately 1.18 acres. Site features include an asphalt parking lot, EV chargers, gas pumps, improved landscaping, and bike infrastructure. EDG is requesting a cost share agreement between the City of Fayetteville and Coulson Oil for the improvements associated with the North Street Bond Project. These improvements include a trail section along North Street, North Street widening, North Street curb improvements, North Street retaining wall, street trees, Lindell Ave narrowing, Lindell Ave curb improvements. Coulson Oil is proposing for the City of Fayetteville to pay for the improvements required to meet the North Street Bond Project plans. The attached exhibit shows the areas of the site that overlap with the North Street bond project. All cost estimates were prepared by Baldwin Shell, the general contractor for the Road Runner project. Sincerely, 44�� Katelynn Morgan, EIT Ecological Design Group, Inc. 1918.399.3717 1 kmorgan@ecologicaldg.com Page I of E I D I ECOLOGICAL DESIGN GROUP, INC. 216 West Birch Street Rogers, AR 72756 September 19, 2023 City of Fayetteville 125 W. Mountain Street Fayetteville, AR 72701 479.535.8233 EDG #: 22-077 PROJECT NAME: Road Runner, Fayetteville, AR 72701 DEVELOPER: Coulson Oil, 5 10 1 Northshore Lane Little Rock, AR 72118 Cost -Share Narrative: The Road Runner — Fayetteville is located at 1 130 N Garland Avenue and consists of 2 parcels, totaling approximately 1.18 acres. Site features include an asphalt parking lot, EV chargers, gas pumps, improved landscaping, and bike infrastructure. EDG is requesting a cost share agreement between the City of Fayetteville and Coulson Oil for the improvements associated with the proposed site retaining wall. Coulson Oil is proposing that the City of Fayetteville pays for the portion of wall that was proposed in the North Street Bond Project plans, Coulson Oil will pay for the additional wall required to develop this project. Please see the attached exhibits and cost analysis for more information. The attached exhibit shows the limits of the site retaining wall that is to be included in the cost -share agreement. All cost estimates were prepared by Baldwin Shell, the general contractor for the Road Runner project. Sincerely, Katelynn Morgan, EIT Ecological Design Group, Inc. 1918.399.3717 1 kmorgan@ecologicaldg.com Page I of LEGEND PROPOSED SITE PLAN LEGEND EXISTING LEGEND (REFIM NMR urtea EFS .Eo ur aE"Ewu PawEaooEE 0 o E.E�,aw "E.Ea North Street Bond P,.Jeot Cost Share %G CONCR """`"`" N i � i� aa�,�ToavE,,EM SD —La �"-TT GU C wa' Aa RSF=-- MS.,\a3 �aa� P> "E"" F°" a. OTHERS oSTRE 11 b ---- N°aa.sEi_o°a1— .E� a° o as aEa uNE aaa "«UNDERG-UMSE-RELE .E y _. 11 v FENNELLIPURIFOY NORTH ARCHITECTS 0' 20' ioo aivEa rso i.szz.bzsa f SRI S 2.bzab na 1-1 PROPOSED SITE PLAN LEGEND EXISTING LEGEND (REFMR -M M -1- R (R 1111 -D rZT`1.=G LEGEND R_ Retaining Wall Cost Share F-7-7 — CONCIM —11W 11 8v FENNELL PURIFOY NORTH ARCHITECTS RCHlTECTS 0. W ioo aiv[a-IF -.5LV2.7- 12- E I D I G Road Runner Cost -Share North Street Bond Proiect EDG No: 22-077 Bentonville No: GRD-2023-0051 8-Sep-23 General Site and Utility Improvements in ROW Quantity Unit Cost Total Cost Category Totals Sidewalk/Driveways $20,640.00 Sidewalk 2,700 sf $7.20 sf $19,440.00 Detectable Warning Surface 2 ea $600.00 es $1,200.00 Streets 1 $29,148.00 Select Fill (24" thick) 263 cy $31.20 cy $8,195.20 Excavation (24" deep) 263 cy $28.20 cy $7,407.20 Standard Curb and Gutter 264 If $26.40 If $6,969.60 Asphalt (Full Depth) 846 sf $6.00 sf $5,076.00 Street Trees 5 ea $300.00 ea $1,500.00 Electric 1 $3,600.00 Streetlights 2 ea $1,800.00 ea 1 $3,600.00 Total $53,388.00 E D I G Road Runner Cost Share Retaininq Wall Proportional Share EDG No: 22-077 Fayetteville No: GRD-2023-0051 19-Sep-23 Quantity Unit Cost Total Cost Category Totals Retaining Wall (Cost Carried by City of Fayetteville) $49,189.80 Concrete Retaining Wall (Bond Project Proposed) 1,285 sf $38.28 sf $49,189.80 Retaining Wall (Cost Carried by Developer) $30,432.60 Concrete Retaining Wall 795 sf $38.28 sf $30,432.60 Retaining Wall (Total) I I I I 1 1 $79,830.40 Concrete Retaining Wall (Road Runner Total Proposed) 1 2,080 1 sf 1 $38.38 1 sf 1 $79,830.40