HomeMy WebLinkAbout187-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 187-22
File Number: 2022-0689
WALTON FAMILY FOUNDATION GRANT ACCEPTANCE:
A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A 50150 MATCHING GRANT OF
UP TO $1,400,000.00 FROM THE WALTON FAMILY FOUNDATION TO CONSTRUCT AN
EXPANSION OF THE YVONNE RICHARDSON COMMUNITY CENTER AND SUPPORT
PUBLIC ENGAGEMENT AND PROGRAMMING, AND TO APPROVE A BUDGET
ADJUSTMENT - 2019 PARK IMPROVEMENT BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the acceptance
of a 50150 Matching Grant in the amount of up to $1,400,000.00 from the Walton Family Foundation
that will be used to expand the Yvonne Richardson Community Center and support public engagement
and programming, and further authorizes Mayor Jordan to execute any documents necessary to accept
the grant funds.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 8/16/2022
Page 1 Printed on 8118122
Resolution: 187-22
File Number: 2022-0689
Attest: ,0 Y, tT ■q���
_►�. • tip'
' ;f=AYETTEVILLE,-
Kara Paxton, City Clerk Treasurer y`. -�Ac .,X
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Page 2 Printed on 8118122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0689
Agenda Date: 8/16/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: C.1
WALTON FAMILY FOUNDATION GRANT ACCEPTANCE:
A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A 50150 MATCHING GRANT OF UP TO
$1,400,000.00 FROM THE WALTON FAMILY FOUNDATION TO CONSTRUCT AN EXPANSION
OF THE YVONNE RICHARDSON COMMUNITY CENTER AND SUPPORT PUBLIC
ENGAGEMENT AND PROGRAMMING, AND TO APPROVE A BUDGET ADJUSTMENT - 2019
PARK IMPROVEMENT BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the acceptance of a
50150 Matching Grant in the amount of up to $1,400,000.00 from the Walton Family Foundation that will be
used to expand the Yvonne Richardson Community Center and support public engagement and programming,
and further authorizes Mayor Jordan to execute any documents necessary to accept the grant funds.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 811812022
Alison Jumper
Submitted By
City of Fayetteville Staff Review Form
2022-0689
Legistar File ID
8/16/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/26/2022 PARKS & RECREATION (520)
Submitted Date Division / Department
Action Recommendation:
Staff recommends City Council approval to accept for a 50/50 matching grant of up to $1.41VI to support the
construction of the Yvonne Richardson Community Center expansion and community outreach and approval of a
budget adjustment.
Budget Impact:
2250.520.9255-5804.00
Parks Development
Account Number Fund
46050.7540 Parks Projects (2019 Bonds) - YRCC Enhancements
Project Number
Budgeted Item? No
Does item have a cost? No
Budget Adjustment Attached? Yes
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 1,400,000.00
1,400,000.00
V20210527
Purchase Order Number: Previous Ordinance or Resolution # 150-22
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
7/5/2022
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 16, 2022
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
CITY COUNCIL MEMO
FROM: Alison Jumper, Parks, Natural Resources and Cultural Affairs Director
DATE: July 22, 2022
SUBJECT: Request to accept a grant from the Walton Family Foundation to support
the expansion of the Yvonne Richardson Community Center
RECOMMENDATION:
Staff recommends City Council accept a 50/50 matching grant of up to $1.4M to support the
construction of the Yvonne Richardson Community Center expansion and community outreach
and approval of a budget adjustment.
BACKGROUND:
The Yvonne Richardson Community Center (YRCC), located in central Fayetteville provides
critical programming for Fayetteville residents. The facility has served the community in its
current building since 1996 with the support of Friends of the YRCC, an independent non-profit
partner that advises and provides support for programming at the Center. The YRCC has
undergone minor modifications to keep it updated over the years, but otherwise has not seen
significant change.
In effort to better serve the needs of the community and expand programming opportunities, an
expansion of the YRCC was identified as a priority project in 2018 as part of the bond measure.
Initial funding has been used to create a master plan for the facility, which included working
closely with Friends of the YRCC on a robust online and in person public input process that has
resulted in a master plan for the building and property.
On July 51h the City Council granted permission to apply for the grant to fund construction.
DISCUSSION:
The top priorities from public input included adding flexible classroom space, a teaching kitchen
and flexible multipurpose rooms for youth and adult programming. The master plan includes
these priorities as well as additional storage, new entry, restrooms, updated gym flooring,
welcoming front porch facing the street for community gathering, on -street parking and
improvements to Buddy Hayes Park directly to the south of the facility.
A second level is envisioned that adds a small fitness area, classroom space and additional
restrooms to further the Center's impact. Grant funds will enable the construction of an upper
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
shell for future programming and improvements to Buddy Hayes Park. Finish out of the second
floor will be dependent on fundraising efforts. Grant funding may also support additional
community outreach and engagement.
A draft grant letter is attached. Pending Council approval, a final grant letter will be issued to the
City for signature via electronic document.
BUDGET/STAFF IMPACT:
The City has identified $1.3M in bond funds for the YRCC expansion. This grant will add up to
$1.3M in matching construction funds and up to $100,000 for additional community outreach
during the grant period. The additional $100,000 does not require a grant match. A budget
adjustment is attached to recognize the grant revenue.
Attachments:
SRF
YRCC Expansion concept images
Draft Grant Letter
Budget Adjustment
34
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DocuSign Envelope ID: 1D0194FC-878A-4275-88FE-D71A222169C2
WALTON FAMILY
F O U N D A T I O N
August 17, 2022
Lioneld Jordan
City of Fayetteville
113 W. Mountain Street
Fayetteville, AR, 72701
RE: Grant 00107338
Dear Lioneld,
At the Walton Family Foundation, we work to tackle tough social and environmental problems with
urgency and a long-term approach to create access to opportunity for people and communities. To do
this, we know we must work with individuals and groups closest to these challenges because they
often have the most thoughtful, insightful solutions.
As we support efforts to improve education, protect our rivers and oceans and the livelihoods they
support, and promote quality of life in our Home Region, we look to groups like yours. I am pleased to
inform you that your grant request has been approved in the amount of up to $1,400,000.00 to
construct an expansion to the Yvonne Richardson Community Center and sustain public engagement
and programming for residents in southeast Fayetteville. The attached grant agreement outlines the
details.
On behalf of the Walton Family Foundation, I express my appreciation for what your organization has
accomplished so far and my optimism for your future success. Together, we can have an impact that
improves lives today and that will last to benefit future generations.
Sincerely,
4E5797CFDo-cuSiigneEd by: �'L
BB26445_..
Caryl M. Stern
Executive Director
PO Box 2030 44 Cook Street. Suite 255 111 Town Square Place, Suite 420 919 186' Street. NW, Suite 400
Bentonville, AR 72712 Denver, CO 80206 Jersey City. NJ 07310 Washington. D.C. 20006
DocuSign Envelope ID: 1D0194FC-878A-4275-88FE-D71A222169C2
Grant Agreement
August 17, 2022
Grant 00107338
The Walton Family Foundation, Inc. ("Foundation" or "WFF") has approved a grant in the amount of
up to $1,400,000.00 to City of Fayetteville ("Grantee" or "City"). The project term will be August 01,
2022 to December 01, 2025. This grant is subject to the following terms and conditions:
1. Purpose: The purpose of the grant is to construct an expansion to the Yvonne Richardson
Community Center (YRCC) and sustain public engagement and programming for residents in
southeast Fayetteville. This grant is more fully described in Grantee's proposal dated July 06,
2022. Grantee agrees to use all grant funds exclusively for the grant's purposes. Any changes
in these purposes must be authorized in advance by the Foundation in writing.
2. Amount Up To: $1,400,000.00 USD
Grant payments will be made as follows:
Installment Amount I Match Ratio I Requirement
Date
• Signed Grant Agreement
Up to • Documentation and approval of September
1 $750,000.00 1'1 1:1 match of up to $750,000.00 15, 2022
committed by 09/01/2022
• Documentation and approval of
Up to 1:1 match of up to $650,000.00 September
2 $650,000.00 1'1 committed by 09/01/2023 15, 2023
• Approval of progress report
3. Matching Grant Payable: The Foundation will match revenue committed by Grantee
according to the conditions outlined below:
Installment 1: One dollar for every one dollar of revenue committed from all sources by
09/01/2022, up to $750,000.00. This payment shall be initiated upon receipt of this completed
agreement from Grantee acknowledging the terms and conditions set forth herein, and the
Foundation's approval of the written documentation of matching funds committed.
Expiration: Qualifying matching contributions for Installment 1 must be committed and
documented for the Foundation by September 15, 2022. In the event all matching
contributions are not documented by this deadline, the Foundation will pay only an amount
equal to the qualifying matching contributions documented by the deadline, and the
Foundation will have no obligation at any time to pay any portion of this installment that
exceeds such amount.
Funds committed and applied to other Foundation match requirements may not be used to
satisfy this match requirement.
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Installment 2: One dollar for every one dollar of revenue committed from all sources by
09/01/2023, up to $650,000.00. This payment shall be contingent upon the Foundation's
approval of Grantee's activities as evidenced by the reports described in Reporting and
Evaluation paragraph below and other information the Foundation may gather, as well as
approval of the written documentation of matching funds committed.
Expiration: Qualifying matching contributions for Installment 2 must be committed and
documented for the Foundation by September 15, 2023. In the event all matching
contributions are not documented by this deadline, the Foundation will pay only an amount
equal to the qualifying matching contributions documented by the deadline, and the
Foundation will have no obligation at any time to pay any portion of this installment that
exceeds such amount.
Funds committed and applied to other Foundation match requirements may not be used to
satisfy this match requirement.
4. Accounting:
a. The Foundation encourages, whenever feasible, the deposit of grant funds in an
interest -bearing account. For purposes of this letter, the term "grant funds" includes the
grant and any income earned thereon.
b. Grantee will maintain records of receipts and expenditures made in connection with the
grant funds and will keep these records during the period covered by the Grantee's
reporting obligations specified in the Reporting and Evaluation paragraph and for at
least four years thereafter ("Maintenance Period"). Grantee will make its books and
records in connection with the grant funds available for inspection by the Foundation
during normal business hours as the Foundation may request at any time during the
Maintenance Period.
5. Reporting and Evaluation: Grantee will provide the Foundation with financial and narrative
reports by the due dates listed in the report schedule below. Each report shall include an
account of expenditures of grant funds, and a brief narrative of what was accomplished
(including a description of progress made in fulfilling the purposes of the grant and a
confirmation of Grantee's compliance with the terms of the grant).
Report Type
Payment Requirement:
1:1 Match Documentation
Progress Report
Payment Requirement:
1:1 Match Documentation
Progress Report
Final Report
Report Date
September 01, 2022
September 01, 2023
September 01, 2023
December 01, 2024
December 01, 2025
Success will be measured against the outputs and outcomes described in Appendix A.
All reports will be submitted electronically using the Foundation's online grants management
system. Any questions regarding this process should be addressed to your contact listed in the
Contact paragraph of this document, or by emailing smartsimplehelp@wffmail.com. Please
9
DocuSign Envelope ID: 1D0194FC-878A-4275-88FE-D71A222169C2
reference Grant 00107338 on all communication.
Grantee payments are always contingent upon the Foundation's approval of Grantee's
operations based on the above reports and the Foundation's satisfaction with such information
as it chooses to obtain from other sources.
6. Representations: Grantee represents and warrants to the Foundation that:
a. Grantee is an organization in good standing, is either an organization described in
section 501(c)(3) of the Internal Revenue Code ("Code") or a governmental unit, and is
not a "private foundation" described in section 509(a) of the Code. Grantee will
promptly notify the Foundation of any change in Grantee's tax status under the Code.
b. In no event will Grantee use any grant funds:
i. to carry on propaganda, or otherwise to attempt, to influence legislation;
ii. to influence the outcome of any specific public election or to carry on, directly or
indirectly, any voter registration drive; or
iii. to undertake any activity other than for a charitable, educational or other
exempt purpose specified in section 170(c)(2)(B) of the Code.
c. Grantee will comply with all applicable laws and regulations.
d. Grantee does not support, directly or indirectly, terrorist activities or violence of any
kind, and takes reasonable steps to ensure that:
i. Grantee's board, staff and volunteers have no dealings with, and do not
support, terrorist activities or violence of any kind, and
ii. grant funds will not ultimately be used to support terrorist activities or violence
of any kind.
7. Anti -Discrimination: It is the Foundation's expectation that, in the application of Foundation's
funds, Grantee will encourage equal opportunities for all and will not use the Foundation's
funds to promote or engage in: exploitation, abuse, bullying, harassment, criminal acts of
violence, terrorism, hate crimes, or any behavior which would be considered a violation of
federal anti -discrimination laws, which prohibit discrimination on the basis of age, race,
national origin, religious beliefs, sex (including gender, pregnancy, sexual orientation, and
gender identity), disability, and veteran status. It is also the Foundation's expectation that
Grantee has established appropriate policies and procedures for training staff and receiving
and addressing complaints regarding violence, exploitation, abuse, harassment, and
discrimination, and other forms of misconduct.
8. Repayment, Rescission, and/or Termination: The Foundation, in its sole discretion, may
discontinue or suspend funding, rescind payments made, require the return of any unspent
funds, or terminate this agreement if any of the following events occur:
a. Grantee ceases to maintain its tax-exempt status as described in paragraph 6(a)
above;
b. Grantee fails to comply with the terms of this agreement, including, but not limited to,
failure to submit any required reports on a timely basis;
c. There is a material change in Grantee's key personnel that in the sole opinion of the
Foundation adversely affects Grantee's management of the grant;
d. Grantee does not use funds for the purpose of this grant;
e. The Foundation is not satisfied with the progress of the activities funded by this grant
as measured in the performance measures in Appendix A;
f. The Foundation determines that Grantee will be unable to achieve the purposes for
which the grant was made;
g. The Foundation becomes aware of actual or alleged acts or omissions to act by
Grantee or one or more of Grantee's directors, officers, employees, volunteers, sub-
rd
DocuSign Envelope ID: 1D0194FC-878A-4275-88FE-D71A222169C2
grantees or contractors which the Foundation believes pose a reputational risk to the
Foundation, and for which the Foundation determines Grantee has not taken
immediate and effective remedial measures;
There is an investigation or allegation of unlawful action or gross misconduct by
Grantee, any officer, director, trustee, employee, or agent of Grantee, or any
organization affiliated with Grantee, and the Foundation, in its sole discretion,
determines such investigation or allegation to be credible; or
The Foundation determines that making any payment, in the judgment of the
Foundation, might expose the Foundation to liability, adverse tax consequences, or
constitute a taxable expenditure.
The Foundation will provide notice of any determinations made under this paragraph and, in its
sole discretion, may provide Grantee up to 30 days to respond to and resolve the issues
identified in the Foundation's notice. However, the determination to suspend funding,
terminate, or continue the grant will remain in the Foundation's sole discretion.
9. Grant Publicity: Grant publicity related to this grant consistent with Grantee's normal practice
is permitted, subject to the following provisions. The Foundation expects any announcements
and other publicity to focus on Grantee's work and the project or issue funded by the grant.
Recognition of the Foundation's role in funding the project is permitted, provided that the
timing, content and strategic focus of such publicity should be approved by the Foundation
contact listed in Contact paragraph. Publicizing the grant and the Foundation in Grantee's
publications and communications in a manner consistent with similar grants obtained by
Grantee is permitted. If publicized or recognized, the grant should be listed as from the
"Walton Family Foundation."
The Foundation may ask Grantee to provide illustrations, photographs, videos, recordings,
information or other materials related to the grant (collectively "Grant Work Product") for use in
Foundation communications including the Foundation's website, annual report, newsletters,
board materials, presentations, communications and other publications. Grantee agrees to
provide the Foundation with such items upon the Foundation's reasonable request and hereby
grants to the Foundation and anyone acting under the authority of the Foundation a fully paid -
up, world-wide, right and license to use, reproduce, display and distribute the Grant Work
Product in connection with the Foundation's charitable operations and activities. In connection
therewith, Grantee shall be responsible for obtaining all necessary rights and permissions from
third parties for the Foundation to use the Grant Work Product for these purposes. By signing
this Agreement, Grantee also acknowledges and agrees to use by the Foundation of historical,
programmatic and other information relating to Grantee and the grant hereunder.
10. Gratuities: The Foundation desires that all of Grantee's resources be dedicated to
accomplishing its philanthropic purposes. Therefore, Grantee agrees that it will not furnish the
Foundation or its Board of Directors, officers, staff or affiliates with any type of benefit related
to this grant including tickets, tables, memberships, commemorative items, recognition items,
or any other benefit or gratuity of any kind.
11. Contact: For all communications regarding this grant, please contact the Foundation by email
at HomeRegion@wffmail.com. Please reference Grant 00107338 in your communication.
[SIGNATURE PAGE AS FOLLOWS]
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By electronically signing this agreement the Grantee acknowledges and agrees to the terms and
conditions herein. A copy of the completed document will be emailed to the Grantee through
DocuSign. If the electronic signing is not completed by September 09, 2022 the Foundation will
consider the Grantee to have declined the grant.
Walton Family Foundation, Inc.
By. EDocuSigned by:
�. LLvL,z 8/18/2022 1 4:19:08 PM EDT
aEs7s7cFBB2644s_..
Caryl M. Stern
Executive Director
City of Fayetteville
DocuSigned by:
By: �b�4� , 64m. 8/27/2022 1 7: 57:03 AM CDT
E27137DFOBDD422..
Lioneld Jordan
Mayor
A
DocuSign Envelope ID: 1D0194FC-878A-4275-88FE-D71A222169C2
Appendix A: City of Fayetteville
Performance Measures
Goal: Improve the quality of life of underserved youth and all residents of Fayetteville through
expansion of the Yvonne Richardson Community Center. am
Outputs And Outcomes
Category
Who will do what and how much?
By when?
Measured or evaluated
by?
The City will add approximately 8,300 sf to the
Yvonne Community Richardson Center facility
and make improvements to adjacent Buddy
Output
Hayes Park. Improvements will include a teaching
12/01/2024
Certificate of Occupancy
kitchen, flexible classroom space, fitness area
and inspection
and community gathering spaces as well as
seating areas and sidewalk additions to Buddy
Hayes Park.
The City will increase the number and diversity of
program offerings provided at YRCC, including:
- hosting at least three six -week healthy eating
programs including lessons focused on access to
and preparing healthy foods
Program records and
- hosting on average 8-12 fitness classes per
shared
Output
week
12/01/2025
marketing/communication
- hosting on average 1.25 sessions per week
efforts to advertise
dedicated to teen engagement (once a week with
programming
a monthly event)
- hosting at least ten programmed social events to
promote social cohesion and networking for
neighboring residents
Participation in YRCC programs will increase
by/to the following amounts:
- At least 96 more participants per year in healthy
eating and cooking programs. Baseline:107
participants in 2022 thus far
- At least 5,000 more participants per year in
Attendance of
group classes. Baseline: 15 participants per class
new/expanded
Outcome
in 2022 thus far
12/01/2025
programming will be
- At least 700 teens will participate in
compared to existing
programming focused on education, socialization
program.
and career development. Baseline: 69 (through
summer camp program) in 2022 thus far
- At least 500 attendees at programmed social
events. Baseline: 214 (over 2 events) in 2022
thus far
DocuSign Envelope ID: 1D0194FC-878A-4275-88FE-D71A222169C2
In addition to attendance
records, a pre -
The percentage of participants in YRCC
construction and post -
occupancy qualitative
programming and events that indicate the Center
survey comparing the
has increased their sense of belonging (e.g.
perception of the existing
Outcome
enhanced attachment to community,
12/01/2025
Center and the improved
neighborhood and one another through
Center will be conducted
friendships, civic engagement and social
with program participants
engagement) will increase following the
and Center guests. WFF
improvements to the Center.
will provide resources to
assist in survey
design/questions.
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 PARKS &RECREATION (520)
2022
Requestor: Alan Bearden
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Request to receive/recognize commercial grant funds from Walton Family Foundation of $1,400,000. This grant is to be
used for the construction of the Yvonne Richardson Community Center expansion and community outreach. The grant
will require a match of $1,300,000 by the City which has been identified in bond funds for YRCC.
RESOLUTION/ORDINANCE
COUNCIL DATE: 8/1 6/2022
LEGISTAR FILE ID#: 2022-0689
HoV y 3lack
712712022 1:56 PM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE: 8/16/2022
CHKD/POSTED:
TOTAL
Account Number
1,400,000 1,400,000
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20220718
Account Name
2250.520.9255-4305.00
- 1,400,000
46050 7540 RE
Grants - Commercial
2250.520.9255-5804.00
1,400,000 -
46050 7540 EX
Building Costs
H:\Budget Adjustments\2022_Budget\CITY COUNCIL\08-16-22\2022-0689 BA WFF YRCC Grant 1 of 1