HomeMy WebLinkAbout190-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 190-23
File Number: 2023-1022
ARKANSAS DEPARTMENT OF TRANSPORTATION (UTILITY RELOCATION AGREEMENT):
A RESOLUTION TO APPROVE A UTILITY RELOCATION AGREEMENT WITH THE ARKANSAS STATE
HIGHWAY COMMISSION FOR UTILITY RELOCATIONS RELATED TO THE HIGHWAY 62 INTERCHANGE
IMPROVEMENTS PROJECT
WHEREAS, the Arkansas Department of Transportation has requested utility relocations to prepare for the widening
of Martin Luther King, Jr. Blvd. (Highway 62) from S. Leflar Way to S. Sang Ave including reconstruction of the
interstate overpass and creation of a new overpass at 15th Street; and
WHEREAS, the utility relocations are estimated to cost a total of $5,308,725.00 with reimbursement to the City for
100% of the costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a utility
relocation agreement, a copy of which is attached to this Resolution, with the Arkansas State Highway Commission for
utility relocations related to the Highway 62 Interchange Improvements Project.
PASSED and APPROVED on September 5, 2023
Page 1
Attest:
• �ITy .
��U:'• o
Kara Paxton, City lerk Treasurer ::.e- 9 f�Y` i'/�•�,�! I �;
ij � �c '• �`
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF SEPTEMBER 5, 2023
CITY COUNCIL MEMO
2023-1022
TO:
Mayor Jordan and City Council
THRU:
Susan Norton, Chief of Staff
FROM:
Tim Nyander, Utilities Director
DATE:
SUBJECT:
ARDOT - Utility Relocation Agreement for 1-49/MLK Interchange Project 040846
RECOMMENDATION:
Staff recommends approval of the agreement with the Arkansas Department of Transportation (ARDOT)
related to the Interstate-49 MILK Interchange Improvements ARDOT Project 040846.
BACKGROUND:
ARDOT has requested utility relocations to prepare for the widening of Martin Luther King, Jr. Blvd. (Highway-
62) from S. Leflar Way to S. Sang Ave. including reconstruction of the interstate overpass and creation of a
new overpass at 15th Street.
ARDOT will phase the project, to begin in just the vicinity of 15th Street. The water and sanitary sewer
relocations for this first phase are estimated to cost approximately $5,308,725.00, subject to public bidding,
inclusive of engineering fees and easement acquisitions. The relocations are estimated to be 100%
reimbursable to the City of Fayetteville by ARDOT. This agreement is primarily to establish the reimbursable
percentage for both parties.
DISCUSSION:
Hawkins -Weir Engineers, Inc. was selected for and has completed design of the utility relocations necessary
for the 15th Street phase of this project. Arkansas Department of Health project review and easement
acquisition is underway, then the project can proceed to bidding.
BUDGET/STAFF IMPACT:
No impact at this time. Funds would be obligated to this project at the time a construction bid award is
presented.
ATTACHMENTS: SRF ARDOT 149 and MILK, 040846 - City of Fayetteville - Agrmt for Signatures, 2022129
Pre -Final Cost Estimate -15th Street
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1022
ARDOT - Utility Relocation Agreement for I-49/MLK Interchange Project 040846
A RESOLUTION TO APPROVE A UTILITY RELOCATION AGREEMENT WITH THE
ARKANSAS STATE HIGHWAY COMMISSION FOR UTILITY RELOCATIONS RELATED TO
THE HIGHWAY 62 INTERCHANGE IMPROVEMENTS PROJECT
WHEREAS, the Arkansas Department of Transportation has requested utility relocations to prepare for
the widening of Martin Luther King, Jr. Blvd. (Highway 62) from S. Leflar Way to S. Sang Ave
including reconstruction of the interstate overpass and creation of a new overpass at 15th Street; and
WHEREAS, the utility relocations are estimated to cost a total of $5,308,725.00 with reimbursement to
the City for 100% of the costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a utility relocation agreement, a copy of which is attached to this Resolution, with the Arkansas
State Highway Commission for utility relocations related to the Highway 62 Interchange Improvements
Project.
Page 1
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2023-1022
Item ID
9/5/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
8/17/2023 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of the agreement with the Arkansas Department of Transportation (ARDOT) related to
the Interstate-49 MLK Interchange Improvements ARDOT Project 040846.
Budget Impact:
N/A N/A
Account Number Fund
N/A N/A
Project Number
Budgeted Item? No
Does item have a direct cost? No
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Project Title
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution #
Approval Date:
V20221130
Rev. 11 /09/2022
ARKANSAS STATE HIGHWAY COMMISSION
HIGHWAY - UTILITY CONSTRUCTION/RELOCATION AGREEMENT
State Job No 040846 (Utilities) County Washington
Federal Aid Project NHPP-9142(51
Job Location Hwy. 62 Intchng. Impvts.
(Fayetteville)(F)
Route 1-49 Section 28
Utility Owner City of Fayetteville
THIS AGREEMENT, made andentered into this 12th day of
September, 2023, by and between the Arkansas State Highway Commission,
acting by and through the duly authorized representatives of the Arkansas Department
of Transportation, with headquarters at Little Rock, Arkansas, hereinafter referred to
as the "Department," and the City of Fayetteville, Arkansas acting by and through
its duly authorized representatives, hereinafter referred to as the "Owner"
WITNESSETH:
The Department proposes to make highway improvements as specified under the
above referenced job number and the Owner will adjust or relocate its existing facilities as
set out in the attached plans and cost estimate.
The Department will participate in the cost of said adjustment/relocation to the extent
that eligibility is hereinafter established.
Payment will be made on actual cost basis as mutually agreed between Owner and
Department.
This agreement is governed by all applicable State and Federal laws, rules, and
regulations including the Arkansas State Highway Commission Utility Accommodation Policy
adopted by Commission Minute Order 2010-146 as amended and supplemented, the Federal
Aid Program Guide on Utility Adjustments and Accommodation on Federal Aid Highway
Projects as amended and supplemented, and the provisions of 23 CFR § 645 as amended
and supplemented.
DESCRIPTION OF WORK: See Exhibit A on Page 4
The Department agrees that the required adjustment is 100% eligible for
reimbursement for the total cost which is estimated to be $5,307,746.00 of
which $5,307,746.00 is to be paid by the Department and $0.00 is to be borne by Owner.
Page 1 of 4
Rev. 08/07/2017 Job 040846
City of Fayetteville
Owner will not commence work until authorized by the Department, and will then
endeavor to begin within 180 calendar days and complete within 300 calendar days
thereafter.
On completion of said work, Owner is responsible for the cleanup and restoration of
the work area including the disposal of surplus materials and debris.
Final billing must include all supporting detail. Owner shall also submit one (1) set of
as -built drawings at this time.
Payment will be 100% of lump sum bills and actual cost bills, at the discretion of the
Department a 10% retainage can be withheld and released upon completion of an audit
review. All final bills for utility relocation are subject to review and audit by state and/or federal
auditors.
Expenses incurred under an actual cost agreement may be billed to the Department
monthly in increments of $5,000.00 or more.
Owner must maintain cost records and accounts to support the agreed
adjustment/relocation work. Said records to be retained and available for inspection for a
period of three (3) years from date of final payment.
Owner shall be responsible for any and all hazards to persons, property, and traffic.
With respect to traffic control, Owner shall adhere to the requirements of the Manual
of Uniform Traffic Control Devices as amended and supplemented.
To the extent applicable to this agreement, the Owner shall comply with the Buy
America and Build America, Buy America requirements (as specified in 23 U.S.C. 313, 23
CFR 635.410 and the Infrastructure Investment and Jobs Act (IIJA)). The Owner is not
required to change its existing standards for materials as long as these requirements are
met. These requirements take precedence over regulations pertaining to the accommodation
or regulation of the Owner's facilities (as specified in 23 CFR 645) on contracts and
agreements involving Federal -Aid Highway Program funding and precedence over
regulations which allow the Owner to furnish materials from company stock (as specified on
23 CFR 645.117(e)). Company Stock materials that do not meet these requirements may not
be permanently incorporated into a Federal -Aid Highway Program funded project. The Owner
must provide a definitive statement that all products permanently incorporated into the project
are covered under these requirements. This requirement is fulfilled via proper signature and
submission of the statement of charges form. In some circumstances, a waiver of these
requirements may be granted by the Federal Highway Administration, to be determined on a
project -by -project basis.
Page 2 of 4
Rev. 08/07/2017
Job 040846
City of Fayetteville
Owner shall be responsible for and shall hold harmless the Arkansas State Highway
Commission, the Department and their officers and employees from any and all claims,
actions, causes of action, suits, damages, losses or liability whatsoever, arising out of
Owner's performance of the work subject to this Agreement.
Notwithstanding anything hereinbefore written, neither the Owner nor the Department
by execution of this Agreement waives or relinquishes any rights which either may legally
have within the limits of the Law or Constitution, either State or Federal.
City of Fayetteville
L. i one l d l brd art
Name (Typed or Printed)
Title
ARKANSAS HIGHWAY COMMISSION
Acting By and Through The
ARKANSAS DEPARTMENT of
TR`�p RTATION
(For) Dire ,,r
T.
Right of Way Division Head
ature j / - for Section Head -Utilities Section
FEDERAI_ TAXPAYER IDENTIFICATION #
bra BW-DO
Name (Typed or Printed)
Title .��\�:• G�TY•'4;9s�,,�
SignatureLV
%ti; • h�I rd Wit';. `� ��.
Page 3 of 4
Rev. 08/07/2017 Job 040846
City of Fayetteville
EXHIBIT A
This agreement has been prepared to address the Phase 1 (15th St. Relocation) portion
of this project. Phase II (Hwy. 62 Relocation) portion will be included via change order at
a later date.
Adjust water facilities to clear highway construction by abandoning 1,260 LF of 24" water
main complete with appurtenances. Restore service by installing 2,014 LF of 18" water
main complete with appurtenances.
Adjust sewer facilities to clear highway construction by abandoning 400 LF of 24" sewer
main and 778 LF of 12" sewer main complete with appurtenances. Restore service by
installing 399 LF of 30" sewer main, 15 LF of 24" sewer main, and 216 LF of 12" sewer
main complete with appurtenances.
All of the facilities to be abandoned are located on private property; therefore, this work
is 100% reimbursable. Owner will perform this work by competitively bid contract forces.
Owner has elected to utililize O.R. Colan for easement acquisition services, as allowed
under the existing CMGC contract for this project.
Summary of Cost
Construction
$
4,367,875.00
Preliminary Engineering
$
544,550.00
Construction Engineering
$
294,800.00
Easement Acquisition
$
99,021.00
Advertising
$
1,000.00
ADH Review Fee
$
500.00
TOTAL COST
$
5,307,746.00
Reimbursable Cost $5,307,746.00 X 100%
_ $5,307,746.00
Page 4 of 4
C7KANSAS DEPARTMENT
AR
OF TRANSPORTATION
Mr. Corey Granderson
City of Fayetteville
2435 S. Industrial Drive
Fayetteville, AR 72701
Dear Mr. Granderson:
ARKANSAS DEPARTMENT OF TRANSPORTATION
ARD019ov I IDriveArkansas.conn Lorie H. Tudor, P.E., Director
10324 Interstate 30 1 P.O. Box 2261 Little Rock, AR 72203-2261
Phone:501.569.2000 I Voice/TTY 7111 Fax:501.569.2400
September 12, 2023
RE: Job 040846 (Utilities)
Hwy. 62 Intchng. Impvts.
(Fayetteville)(F)
Route 1-49 Section 28
Washington County
Enclosed is your copy of the utility agreement approved on September 12, 2023,
covering reimbursement for the adjustment of your facilities on the referenced job.
You are authorized to proceed with advertising for bids. If you need additional right of
way to accomplish your adjustments, you may proceed with the acquisition of this right
of way. Please make sure Buy America and Build America, Buy America requirements
will be met.
You are required to furnish a copy of each bid received and the bid tabulation sheet for
our review and concurrence. Should you elect to award the contract to other than the
low qualified bidder, the Department will participate only in the amount of the low bid.
No construction work should be performed until you receive a written work order from
this office. If I may be of assistance, please advise.
Sincerely,
Keith Mashburn
Utility Coordinator
Utilities Section
Right of Way Division
Enclosures
C: "C" File
District Engineer W/Enclosures
Resident Engineer W/Enclosures #43
"U" File
Construction Division — System Administrator
Hawkins -Weir Engineers
Job Files\Job #\Utility\Authorization to Bid Revised August 8, 2017
HN
Pre -Final Design Cost Estimate
ArDOT 1-49 Utility Relocations - 15th Street
City of Fayetteville, Arkansas
HWEI Project No. 2022129
July 21, 2023
I_
CITY OF
FAYETTEVILLE
ARKANSAS
Item No.
Description
Quantity/Unit
Unit Price
Total Price
1
Performance and Payment Bonds
1
LS
$ 100,000
$ 100,000
2
Mobilization
1
LS
$ 50,000
$ 50,000
3
Trench Safety/Protective Systems
1
LS
$ 50,000
$ 50,000
4
Construction Erosion Control and Sediment Control
1
LS
$ 15,000
$ 15,000
5
Site Preparation
1
LS
$ 75,000
$ 75,000
6
Remove and Dispose of Concrete Sidewalks and Driveways
475
SY
$ 25
$ 11,875
7
Remove and Dispose of Concrete Curb or Curb & Gutter
175
LF
$ 15
$ 2,625
8
Remove and Dispose of Storm Drain Pipe (up to 24")
34
LF
$ 25
$ 850
9
Clearing and Grubbing
1
LS
$ 50,000
$ 50,000
10
Construction Dewatering
1
LS
$ 25,000
$ 25,000
11
Bypass Pumping
1
LS
$ 90,000
$ 90,000
12
Granular Backfill (Trenches)
200
CY
$ 75
$ 15,000
13
Select Backfill (Trenches)
200
CY
$ 40
$ 8,000
14
Select Backfill (Excavations)
300
CY
$ 50
$ 15,000
15
Flowable Fill (Trenches)
100
CY
$ 150
$ 15,000
16
Class 7 Aggregate Base Course
200
CY
$ 100
$ 20,000
17
Rock Excavation (Trenches)
1
LS
$ 100,000
$ 100,000
18
Pipe Casing - 24" Steel (Open Cut)
100
LF
$ 750
$ 75,000
19
Pipe Casing - 36" Steel (Bored)
100
LF
$ 3,000
$ 300,000
20
Pipe Casing - 36" Steel (Open Cut)
340
LF
$ 1,250
$ 425,000
21
Pipe Casing - 48" Steel (Open Cut)
360
LF
$ 1,500
$ 540,000
22
Sanitary Sewer Trenching and Backfilling, 4-8' Deep (12-Inch)
154
LF
$ 75
$ 11,550
23
Sanitary Sewer Trenching and Backfilling, 4-8' Deep (30-Inch)
30
LF
$ 125
$ 3,750
24
Sanitary Sewer Trenching and Backfilling, 8-12' Deep (12-Inch)
62
LF
$ 100
$ 6,200
25
Sanitary Sewer Trenching and Backfilling, 8-12' Deep (24-Inch)
15
LF
$ 150
$ 2,250
26
Sanitary Sewer Trenching and Backfilling, 8-12' Deep (30-Inch)
369
LF
$ 175
$ 64,575
27
Seeding, Fertilizing and Mulching
1,600
SY
$ 6
$ 9,600
28
Solid Sodding
700
SY
$ 12
$ 8,400
29
Asphalt Pavement Repair (Type 3, 3" Thickness)
360
SY
$ 150
$ 54,000
30
Cold Milling Asphalt Pavement
360
SY
$ 50
$ 18,000
31
Asphalt Cold Mix (3" Thickness)
2751
SY
$ 100
$ 27,500
32
Curb and Gutter (Type A - Barrier)
175
LF
$ 75
$ 13,125
33
Concrete Trail (12' width, 4" thickness)
200
SY
$ 100
$ 20,000
34
18" ADS-N12
34
LF
$ 100
$ 3,400
35
Reconstruct Inlet Top
2
EA
$ 1,500
$ 3,000
36
Water Pipe (18" PVC, AWWA C900, Class 305, DR 14)
2,042
LF
$ 175
$ 357,350
37
Ductile Iron Fittings
9,000
LBS
$ 18
$ 162,000
38
18" Butterfly Valve with Valve Box
61
EA
$ 25,000
$ 150,000
39
Fire Hydrant Assembly (Regular)
4
EA
$ 7,500
$ 30,000
40
Connect to Existing 24" Water Main
2
EA
$ 10,000
$ 20,000
41
Remove and Dispose Water Line (24-Inch)
1,260
LF
$ 500
$ 630,000
42
Cut & Cap Existing 6" Water Line
1
EA
$ 2,500
$ 2,500
43
Cut & Cap Existing 24" Water Line
4
EA
$ 6,000
$ 24,000
44
Concrete Blocking
60
CY
$ 175
$ 10,500
45
Water Line Marker Post
5
EA
$ 150
$ 750
46
4" Combination Air/Vacuum Release Valve with Vault
1
EA
$ 25,000
$ 25,000
47
1" Water Service Connection
2
EA
$ 1,600
$ 3,200
48
Water Service Line (1" Copper Tubing, Type K)
20
LF
$ 40
$ 800
49
1" Single Water Meter Box
1
EA
$ 1,400
$ 1,400
50
Sewer Pipe (12" PVC, SDR 26)
216
LF
$ 200
$ 43,200
51
Sewer Pipe (24" PVC, SDR 26)
15
LF
$ 275
$ 4,125
52
Sewer Pipe (30" PVC, SDR 26)
399
LF
$ 350
$ 139,650
53
Sewer Line Marker Post
6
EA
$ 150
$ 900
54
Standard Depth Manhole (4' Diameter, 0-6' Deep)
4
EA
$ 7,500
$ 30,000
55
Additional Manhole Depth (4' Diameter)
8
VF
$ 300
$ 2,400
56
Standard Depth Manhole (6' Diameter, 0-6' Deep)
2
EA
$ 12,000
$ 24,000
57
Additional Manhole Depth (6' Diameter)
9
VF
$ 800
$ 7,200
58
Manhole Frame and Cover (Hinged & Locking)
6
EA
$ 1,000
$ 6,000
59
Connect Sewer Main Pipe to Existing Manhole
1
EA
$ 1,500
$ 1,500
60
JAbanclon Existing Manhole
2
EA
$ 1,800
$ 3,600
61
1 Remove and Dispose of Manhole
2
EA
$ 2,000
1$ 4,000
2022129 Pre -Final Cost Estimate -15th Street 1 Of 2
HN
Pre -Final Design Cost Estimate
ArDOT 1-49 Utility Relocations - 15th Street
City of Fayetteville, Arkansas
HWEI Project No. 2022129
July 21, 2023
9%
CITY OF
FAYETTEVILLE
ARKANSAS
Item No.
Description
Quantity/Unit
Unit Price
Total Price
62
Remove and Dispose of Sewer Main (12-Inch)
778
LF
$ 150
$ 116,700
63
Remove and Dispose of Sewer Main (24-Inch)
233
LF
$ 200
$ 46,600
64
Abandon & Grout Fill Sewer Main (12-Inch)
70
LF
$ 150
$ 10,500
65
Abandon & Grout Fill Sewer Main (24-Inch)
172
LF
$ 200
$ 34,400
66
Cut & Plug Existing 12" Sewer Main
2
EA
$ 1,200
$ 2,400
67
Cut & Plug Existing 24" Sewer Main
1
EA
$ 2,500
$ 2,500
68
Concrete Anchor Collar (12" Sewer Line)
6
CY
$ 2,500
$ 15,000
69
Concrete Anchor Collar (30" Sewer Line)
16
CY
$ 2,500
$ 40,000
70
Remove and Replace Fence (6' Tall, Security Steel)
258
LF
$ 500
$ 129,000
71
Remove and Reinstall Light Pole
1
EA
$ 8,000
$ 8,000
72
Stream Bank Protection and Restoration
1
LS
$ 50,000
$ 50,000
TOTAL ESTIMATED CONSTRUCTED COST $ 4,367,875
2022129 Pre -Final Cost Estimate -15th Street 2 of 2