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Home My WebLink About194-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 194-23 File Number: 2023-1010 MOTOROLA SOLUTIONS (PURCHASE AGREEMENT): A RESOLUTION TO AUTHORIZE THE PURCHASE OF A DC (DIRECT CURRENT) REVERT SYSTEM FOR THE FAYETTEVILLE RADIO TOWER SITES FROM MOTOROLA SOLUTIONS IN THE AMOUNT OF $108,915.00 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A NASPO VALUE POINT COOPERATIVE PURCHASING AGREEMENT WHEREAS, the City acquired three tower site locations in 2010 as part of the Citywide Radio System project; and WHEREAS, this equipment is no longer supported by the vendor and parts and battery replacement for this equipment has become a challenge. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Direct Current (DC) Revert System for the three Fayetteville radio tower sites (Mt. Sequoyah, Fulbright and Dinsmore) from Motorola Solutions, pursuant to a NASPO Value Point cooperative purchasing agreement, in the amount of $108,915.00 plus any applicable taxes and freight charges. PASSED and APPROVED on September 5, 2023 A nnrnvpd4 Page 1 Attest: Kara Paxton, City Clerk Treasurer CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 5, 2023 TO: Mayor Jordan and City Council THRU: CITY COUNCIL MEMO 2023-1010 FROM: Mike Reynolds, Police Chief DATE: SUBJECT: Approval of a resolution to authorize purchase of a DC (Direct Current) Revert System for the Fayetteville Simulcast sites from Motorola Solutions RECOMMENDATION: Staff recommends approval of a resolution to purchase a Direct Current (DC) Revert System and decommission the Uninterrupted Power Supply (UPS) equipment for the three Fayetteville radio tower sites (Mt. Sequoyah, Fulbright and Dinsmore) from Motorola Solutions using the NASPO Value Point Contract number 00318 in the amount of $108,915.00 plus tax. BACKGROUND: The Uninterrupted Power Supply equipment located at the three tower site locations was purchased in 2010 as part of the Citywide Radio System project. This equipment is no longer supported by the vendor and parts and battery replacement for this equipment has become a challenge. DISCUSSION: The Direct Current (DC) Revert System is part of the critical infrastructure needed at the tower site locations. The DC Revert System consists of an electrical apparatus that differs from traditional auxiliary or emergency power systems. It provides instantaneous, or near -instantaneous protection from a loss of primary power, whereas traditional methods incur a delay before the backup power is transferred over and subsequently supplied to the attached equipment. For instance, this system allows our radio equipment to run without interruption when there is a power outage. The system will carry the power load until the generator starts working. It is important to prevent these interruptions, which could cause considerable downtime for public safety radio users. BUDGET/STAFF IMPACT: Capital Improvement funds have been budgeted for this purchase and this is a scheduled replacement. ATTACHMENTS: CivicClerk Packet 2023.1010, RES - AUTHORIZE PURCHASE OF DC REVERT SYSTEM Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1010 Approval of a resolution to authorize purchase of a DC (Direct Current) Revert System for the Fayetteville Simulcast sites from Motorola Solutions A RESOLUTION TO AUTHORIZE THE PURCHASE OF A DC (DIRECT CURRENT) REVERT SYSTEM FOR THE FAYETTEVILLE RADIO TOWER SITES FROM MOTOROLA SOLUTIONS IN THE AMOUNT OF $108,915.00 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A NASPO VALUE POINT COOPERATIVE PURCHASING AGREEMENT WHEREAS, the City acquired three tower site locations in 2010 as part of the Citywide Radio System project; and WHEREAS, this equipment is no longer supported by the vendor and parts and battery replacement for this equipment has become a challenge. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Direct Current (DC) Revert System for the three Fayetteville radio tower sites (Mt. Sequoyah, Fulbright and Dinsmore) from Motorola Solutions, pursuant to a NASPO Value Point cooperative purchasing agreement, in the amount of $108,915.00 plus any applicable taxes and freight charges. Page 1 City of Fayetteville Staff Review Form 2023-1010 Item ID 9/5/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Chief Mike Reynolds 8/10/2023 POLICE (200) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of a resolution to purchase a Direct Current (DC) Revert System and decommission the Uninterrupted Power Supply (UPS) equipment for the three Fayetteville radio tower sites (Mt. Sequoyah, Fulbright and Dinsmore) from Motorola Solutions using the NASPO Value Point Contract number 00318 in the amount of $108,915.00 plus tax. Budget Impact: 4470.200.8200-5801.00 Sales Tax Capital Improvement Account Number Fund 23001.01 Central Dispatch UPS Replacement Project Number Project Title Budgeted Item? Yes Total Amended Budget $ 120,000.00 Expenses (Actual+Encum) Available Budget 120,000.00 Does item have a direct cost? Yes Item Cost $ 119,534.21 Is a Budget Adjustment attached? No Budget Adjustment Remaining Budget $ 465.79 V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: 2023-07-28 MOTOROLA SOLUTIONS End User: City of Fayetteville Kathy Stocker LINE ITEM QTY DESCRIPTION Quote Submitted by: Dusty Calhoun (501)680-0120 dustycalhounaniolorola solutions. com Quote Description: RF Site Power Plant Upgrade Quote is Valid for 30 Days from date listed above. 1 1 Solution to Convert Fayetteville Simulcast System from Legacy UPS to New DC Backup Power System Fayetteville Prime Site - Convert Prime Site from AC Primary to DC Primary Power System • Install and commission two (2) new 48 volt DC Power Plants, Rectifiers, Inverters, Distribution, Breaker Panels, Cabling, and Mounting Hardware • Update FNE hardware installation to conform to current AWIN site architecture, cabling, and surge suppression Sequoyah Subsite - Convert Subsite from AC Primary to DC Revert Power System & Install Rack Mount UPSs for Quanlar Backup Repeaters • Decommission one (1) legacy (end -of -support) Liebert Nfinity site UPS, and convert site to A/C only power • Provide, install, and commission two (2) new rack mount UPSs and power distribution • Convert two (2) existing ESS site repeater chassis from AC Only to Dual AC/DC Feed • Install and commission two (2) new 48 volt DC Power Plants, Distribution, Breaker Panels, Cabling, and Mounting Hardware • Update FNE hardware installation to conform to current AWIN site architecture, cabling, and surge suppression Dinsmore Subsite - Convert Subsite from AC Primary to DC Revert Power System • Decommission one (1) legacy (end -of -support) Liebert Nfinity site UPS, and convert site to A/C only power • Convert two (2) existing ESS site repeater chassis from AC Only to Dual AC/DC Feed • Install and commission two (2) new 48 volt DC Power Plants, Distribution, Breaker Panels, Cabling, and Mounting Hardware • Update FNE hardware installation to conform to current AWIN site architecture, cabling, and surge suppression Fulbright Subsite - Convert Subsite from AC Primary to DC Revert Power System • Decommission one (1) legacy (end -of -support) Liebert Nfinity site UPS, and convert site to A/C only power • Convert two (2) existing ESS site repeater chassis from AC Only to Dual AC/DC Feed • Install and commission two (2) new 48 volt DC Power Plants, Distribution, Breaker Panels, Cabling, and Mounting Hardware • Update FNE hardware installation to conform to current AWIN site architecture, cabling, and surge suppression This quote includes all necessary hardware and labor. 'NASPO Value Point contract number 00318 Quote Accepted By: Dale: PRICE EXTENDED $ 108.915.00 SUBTOTAL $ 108,915.00 ESTIMATED TAX $ 10,619.21 TOTAL $ 119,534.21 RESOLUTION NO. A RESOLUTION TO AUTHORIZE THE PURCHASE OF A DC (DIRECT CURRENT) REVERT SYSTEM FOR THE FAYETTEVILLE RADIO TOWER SITES FROM MOTOROLA SOLUTIONS IN THE AMOUNT OF $108,915.00 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A NASPO VALUE POINT COOPERATIVE PURCHASING AGREEMENT WHEREAS, the City acquired three tower site locations in 2010 as part of the Citywide Radio System project; and WHEREAS, this equipment is no longer supported by the vendor and parts and battery replacement for this equipment has become a challenge. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Direct Current (DC) Revert System for the three Fayetteville radio tower sites (Mt. Sequoyah, Fulbright and Dinsmore) from Motorola Solutions, pursuant to a NASPO Value Point cooperative purchasing agreement, in the amount of $108,915.00 plus any applicable taxes and freight charges. PASSED and APPROVED this 51h day of September, 2023. APPROVED: L-A ATTEST: M. LIONELD JORDAN, Mayor KARA PAXTON, City Clerk/Treasurer