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Home My WebLink About182-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 182-23 File Number: 2023-955 MCCLELLAND CONSULTING ENGINEERS, INC (CONTRACT AMENDMENT #3): A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $59,609.00 TO PROVIDE ADDITIONAL SERVICES ASSOCIATED WITH THE WEST CENTER STREET AND NORTH HARMON AVENUE INTERSECTION PROJECT — 2019 STREET IMPROVEMENTS BOND PROJECT WHEREAS, on November 5, 2019, the City Council passed Resolution No. 242-19, approving a Professional Engineering Services Agreement with McClelland Consulting Engineers, Inc. for the design of the West Center Street and North Harmon Avenue intersection; and WHEREAS, Amendment No. 3 will provide for additional construction observation and administration services resulting from utility conflicts, weather, and supply chain issues. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 3 to the contract with McClelland Consulting Engineers, Inc. in the amount of $59,609.00 to provide additional services associated with the West Center Street and North Harmon Avenue Intersection Project. PASSED and APPROVED on September 5, 2023 Page 1 Attest: �,?�,.• GITY O ••9d;�. Al Kara Paxton CityfleVrifi-easurer =`� • V��.,r. ` `' 1118111110 CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 5, 2023 CITY COUNCIL MEMO 2023-955 TO: Mayor Jordan and City Council THRU: Chris Brown, Public Works Director FROM: Matt Casey, Engineering Design Manager DATE: SUBJECT: Approval of Contract Amendment #3 in the amount of $59,609.00 with McClelland Consulting Engineers, Inc. for the W. Center Street and N. Harmon Avenue Intersection Project. RECOMMENDATION: Staff recommends approval of Contract Amendment #3 in the amount of $59,609.00 with McClelland Consulting Engineers, Inc. for the W. Center Street and N. Harmon Avenue Intersection Project. BACKGROUND: The Center and Harmon intersection is a priority project in the 2019 Bond Program. Located between the University of Arkansas and Fayetteville High School, this intersection has a high volume of both vehicular and pedestrian traffic. With the awkward vertical grades and horizontal alignment of the intersection, it makes for a difficult intersection to navigate. This project will include some minor alignment changes, a traffic signal and turn lanes to the west and north legs of the intersection. Pedestrian accommodations will be included with the signal installation as well. The project construction contract was awarded to NEC, Inc, on May 3, 2022. The project construction is nearing completion. DISCUSSION: The construction timeframe has extended beyond the original budgeted amount of contract with McClelland Consulting Engineers. Utility conflicts, weather and supply chain issues have extended the construction by several months. With this extended time, comes additional construction observation and construction administration. MCE has submitted a contract amendment to cover their additional expenses incurred through the construction period. BUDGET/STAFF IMPACT: The design for this project will be paid for with the funds from the 2019 Transportation Bond Project. The total fee including this change will be $239,374.00. ATTACHMENTS: 2023-955 SRF MCE CA3, Contract Amendment, Center Harmon Exhibit Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-955 Approval of Contract Amendment #3 in the amount of $59,609.00 with McClelland Consulting Engineers, Inc. for the W. Center Street and N. Harmon Avenue Intersection Project. A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $59,609.00 TO PROVIDE ADDITIONAL SERVICES ASSOCIATED WITH THE WEST CENTER STREET AND NORTH HARMON AVENUE INTERSECTION PROJECT — 2019 STREET IMPROVEMENTS BOND PROJECT WHEREAS, on November 5, 2019, the City Council passed Resolution No. 242-19, approving a Professional Engineering Services Agreement with McClelland Consulting Engineers, Inc. for the design of the West Center Street and North Harmon Avenue intersection; and WHEREAS, Amendment No. 3 will provide for additional construction observation and administration services resulting from utility conflicts, weather, and supply chain issues. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 3 to the contract with McClelland Consulting Engineers, Inc. in the amount of $59,609.00 to provide additional services associated with the West Center Street and North Harmon Avenue Intersection Project. Page 1 Matt Casey Submitted By City of Fayetteville Staff Review Form 2023-955 Item ID 9/5/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/26/2023 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Approval of Contract Amendment #3 in the amount of $59,609.00 with McClelland Consulting Engineers, Inc. for the W. Center Street and N. Harmon Avenue Intersection Project. Budget Impact: 4602.860.7219-5860.02 4602 - Streets Project (2019 Bonds) Account Number Fund 46020.7219 Center St./Harmon Ave. Intersection Project Number Project Title Budgeted Item? Yes Total Amended Budget $ 1,770,163.00 Expenses (Actual+Encum) $ 1,535,052.29 Available Budget $ 235,110.71 Does item have a direct cost? Yes Item Cost $ 59,609.00 Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget 175,501.71 V20221130 Purchase Order Number: 2019-00000775 Previous Ordinance or Resolution # 243-19 Change Order Number: Original Contract Number: Comments: 2019-000000049 Approval Date: HARMON AVE. & CENTER ST. INTERSECTION IMPROVEMENTS AMENDMENT TO OWNER - ENGINEER PROFESSIONAL SERVICES AGREEMENT Amendment No. 3 1. Background Data: a. Effective Date of Owner -Engineer Agreement: November 5th, 2019 b. Owner: The City of Fayetteville Engineer: McClelland Consulting Engineers, Inc d. Project: Harmon Ave. & Center St. Intersection Improvements 2. Description of Modifications. The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: shall perform or furnish the following Additional Services: a. Revise ATTACHMENT `A', SCOPE OF SERVICES, as attached. b. Revise ATTACHMENT `D', COMPENSATION, as attached. 3. Agreement Summary (Reference only) a. Original Agreement amount: $ 90,950.00 b. Net change for prior amendments: $ 88,815.00 c. This amendment amount: $ 59,609.00 d. Adjusted Agreement amount: $ 239,374.00 The foregoing Agreement Summary is for reference only and does not alter the terms of the original Agreement. Owner and Engineer hereby agree to modify the above -referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified b ious Amendments this or prev remain in effect. The Effective Date of this Amendment is , 2023. OWNER: Citv of Favettevilic By: Title: Date Signed: ENGINEER: McClelland Consulting Engineers, Inc Liovidd Jordan BY: Kevin Beaumont itle: Vice President ate Signed: Date: 2023.06.23 Kevin Beaumont 13:04:06-05'00' ATTACHMENT 'A' Amendment No. 3 SCOPE OF SERVICES CITY OF FAYETTEVILLE, ARKANSAS HARMON AVE. & CENTER ST. INTERSECTION IMPROVEMENTS 1) Bid/Award Phase - Additional During the additional three (3) advertisement for bids for the project, the ENGINEER assisted with revisions/ changes to bid documents, answering contractors' project related questions, etc. 2) Construction Phase Services During the extended construction phase of work, the ENGINEER continued to accomplish the following: a. Provided partial on -site observation (maximum 40% of time as an overall average) of the construction work as it progresses for the additional construction period beyond the 5.5 months stated in Amendment #2 for Services During Construction, total contract time estimated to be an additional 9.0 months, b. Undertake extensive coordination with the U of A regarding numerous aspects of project; included impact of construction delays on U of A operations, lane closures, etc. c. Active in working with SWEPCO, COX and AT&T franchised utilities regarding delays and field relocations. d. Provide design and admin support to Contractor in concerted effort to drive project to completion. e. Preparation of Pay Applications and support with Progress Meetings. f. To attend final inspection and prepare punch list. g. Prepare as -built record drawings utilizing contractor's measurements. h. Represent CITY at meetings as needed pertaining to this project. i. Prepare and submit close out documentation. 3) Materials Testing & Special Inspection Services a. Provide ongoing Construction Materials Testing Services in accordance with the project scope outlined in Amendment #2. A-1 ATTACHMENT 'D' Amendment No. 3 COMPENSATION CITY OF FAYETTEVILLE, ARKANSAS HARMON AVE. & CENTER ST. INTERSECTION IMPROVEMENTS • The compensation as defined in Attachment `D' of the original Contract, as well as subsequent amendments, shall remain in full effect, and shall also include compensation associated with this amendment: Amend compensation as follows: • CITY shall pay ENGINEER for Construction Related Services and Reimbursable Expenses rendered for an amount not exceeding $59,609.00. Professional services shall be charged using the most recent hourly rates, unless indicated otherwise. Refer to attached schedule for 2022/2023 rates. Bidding Services: $ 7,217.00 Construction Administration: $ 36,944.00 Construction Observation: $ 10,398.00 Materials Testing & Special Inspections: $ 3,300.00 Reimbursables (Corrected from Amendment #1): $ 1,750.00 Total Additional Construction Related Services Fee $ 59,609.00 D-1 R"CECONSULTINGMcCLELLAND ENGINEERS, INC. 2022 McCLELLAND CONSULTING ENGINEERS, INC. *STANDARD HOURLY RATES Chief Draftsman $95 - $110 Clerical $45 - $75 Construction Observer $70 - $140 Draftsman $65 - $95 Environmental Scientist/Designer $105 - $120 Geotech Engineer $85 - $170 GIS Technician $80 - $140 HR/Payroll Admin $75-$100 Landscape Architect $90 - $140 Media Specialist $80 - $100 Principal $160 - $240 Project Accountant $70 - $155 Project Designer $80 - $140 Project Engineer $120 - $175 Project Manager $120 - $200 Registered Land Surveyor $95 - $140 Soils Lab Technician $50 - $135 Specification Writer $50 - $90 Sr. Project Manager $140 - $230 Survey (2 man or Robotic) Crew $115 - $160 Survey (3 man) Crew $135 - $195 Survey Field (1 Man or Rodman) $45 - $105 Survey GPS $75 - $130 Survey Technician $65 - $95 Water Lab Supervisor $70 - $120 Water Lab Tech $50 - $95 Expenses @ Cost Mileage .585/mi** * Standard Hourly Rates may be adjusted annually in accordance with the normal salary review practices of McClelland Consulting Engineers. **Subject to change based on Internal Revenue Service (IRS) Guidelines/ Regulations NEEMcCLELLAND CONSULTING mmmmgmam ENGINEERS, INC. 5/15/2023 McCLELLAND CONSULTING ENGINEERS, INC. *STANDARD HOURLY RATES Chief Draftsman $110 - $120 Clerical $45 - $85 Construction Observer $75 - $165 Draftsman $70 - $120 Environmental Scientist/Designer $125 - $145 Geotech Engineer $125 - $200 GIS Technician $80 - $140 HR/Payroll Admin $75-$115 Landscape Architect $95 - $200 Media Specialist $85 - $120 Principal $185 - $275 Project Accountant $70 - $155 Project Designer - Intern $50 - $80 Project Designer $80 - $165 Project Engineer $120 - $175 Project Manager $130 - $210 Registered Land Surveyor $100 - $175 Soils Lab Technician $50 - $140 Specification Writer $50 - $100 Sr. Project Manager $160 - $250 Structural Engineer $140 - $180 Survey (2 man or Robotic) Crew $115 - $165 Survey (3 man) Crew $150 - $200 Survey Field (1 Man or Rodman) $45 - $120 Survey GPS $75 - $135 Survey Technician $65 - $110 Expenses @ Cost Mileage .655/mi * Standard Hourly Rates may be adjusted annually in accordance with the normal salary review practices of McClelland Consulting Engineers.