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Home My WebLink About181-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 181-23 File Number: 2023-1013 BIG BEAR SHREDDING (SERVICE CONTRACT): A RESOLUTION TO AUTHORIZE THE DESTRUCTION OF CERTAIN RECORDS SHOWN ON THE ATTACHED FINAL DOCUMENT LIST PURSUANT TO RELEVANT SECTIONS OF THE ARKANSAS CODE RELATED TO MAINTENANCE AND DESTRUCTION OF ACCOUNTING AND OTHER CITY RECORDS WHEREAS, the Arkansas Code establishes the amount of time that the City is required to maintain accounting, court and other records and also provides a procedure for the destruction of records not required to be maintained permanently if the records to be destroyed have been microfilmed or scanned into the City's server or have been maintained for the amount of time required by state law. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville City Clerk - Treasurer's Office to destroy the paper copies of certain accounting and other City records identified in the affidavit attached to this Resolution pursuant to the Arkansas Code relating to the maintenance and destruction of records. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to accept the proposal of Big Bear Shredding, a copy of which is attached to this Resolution, to conduct the destruction of the documents. PASSED and APPROVED on September 5, 2023 Page 1 Attest: p\'1'*FFtKt� `U• ��n': :1-AyETTEV;11.: •' 4Karaaxton,City Cler reasurer ; CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 5, 2023 TO: Mayor Jordan and City Council THRU: Kara Paxton, City Clerk/Treasurer FROM: Christine Rea, Document Management Manager DATE: SUBJECT: 2023 Destruction of Documents RECOMMENDATION: CITY COUNCIL MEMO 2023-1013 Staff recommends the physical destruction of specific paper city documents. All documents recommended for destruction have been microfilmed or scanned and maintained for the required length of time per federal, state, and local laws. BACKGROUND: The local code shows that the City Clerk -Treasurer is empowered and authorized to oversee the destruction of city records pursuant to state law, particularly A.C.A. § 14-59-114 when authorized by City Council Resolution. DISCUSSION: Periodically, the document manager on the City Clerk Treasurer's team completes an audit of archived documents. This audit determines which archived documents are ready to be purged. By utilizing Laserfiche, our database management system, we are able to pull a list from the system that assists us to organize the physical boxes for destruction. This also assists us in the verification of ensuring that all records have been kept for the appropriate amount of time. In order to ensure that our office has the capacity to have space for new archived records, we are requesting to destroy records that have been electronically stored and/or records that the City is no longer required to keep. Our goal is to be able to purge all documents at the same time. However, due to the number of documents that need to be purged, we may need to set up two separate dates and times in order to complete this process. We are asking that the City Council approve the archived documents to be destroyed now in order to start the process of coordinating the dates that the destruction will take place. BUDGET/STAFF IMPACT: The expenditure of funds to complete this process was approved within the 2023 budget. Due to the different types of documents that need to be destroyed, we were not able to obtain a quote from Shredmax or Shredit due to their inability to shred rolled documents. The cost to purge these documents has been estimated by Big Bear Shredding to be around $3,100. ATTACHMENTS: 2023-1013 SRF, 2023 Big Bear Revised Estimate (#1759), Final Document List 2023 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1013 2023 Destruction of Documents A RESOLUTION TO AUTHORIZE THE DESTRUCTION OF CERTAIN RECORDS SHOWN ON THE ATTACHED FINAL DOCUMENT LIST PURSUANT TO RELEVANT SECTIONS OF THE ARKANSAS CODE RELATED TO MAINTENANCE AND DESTRUCTION OF ACCOUNTING AND OTHER CITY RECORDS WHEREAS, the Arkansas Code establishes the amount of time that the City is required to maintain accounting, court and other records and also provides a procedure for the destruction of records not required to be maintained permanently if the records to be destroyed have been microfilmed or scanned into the City's server or have been maintained for the amount of time required by state law. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville City Clerk -Treasurer's Office to destroy the paper copies of certain accounting and other City records identified in the affidavit attached to this Resolution pursuant to the Arkansas Code relating to the maintenance and destruction of records. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to accept the proposal of Big Bear Shredding, a copy of which is attached to this Resolution, to conduct the destruction of the documents. Page 1 Christine Rea Submitted By City of Fayetteville Staff Review Form 2023-1013 Item ID 9/5/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 8/11/2023 City Clerk (051) Submitted Date Division / Department Action Recommendation: A Resolution to authorize the destruction of certain documents shown on the attached 2023 Final Documents List pursuant to relevant sections of the Arkansas Code related to maintenance and destruction of Accounting and other City Documents. 1010.051.1510-5315.00 Account Number Project Number Budgeted Item? Yes Does item have a direct cost? No Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget General Fund Fund Project Title $ 13,350.00 $ 78.36 13,271.64 13,271.64 Previous Ordinance or Resolution # Approval Date: V20221130 SEAR I Loy In SHREDDING Transaction Number 244909087 Total Amount $2,880.00 Merchant Name BIG BEAR SHREDDING Payment Date September 26, 2023, 8:17 AM CDT Bill Information Billing Account Number Invoice Number Invoice Date Number Amount 3826 26492 2023-09-19 $2,880.00 i Personal Information Payment Information Full Name Christine Rea Card Number = VISA Credit ending in 4024. Address 113 W Mountain Full Name Christine Rea Fayetteville, AR, 72701 United States Address 113 W Mountain Fayetteville, AR, 72701 Phone Number (479) 575-8326 Phone Number (479) 575-8326 Email Address crea@fayetteville-ar.gov PAYMENT TERMS AND CONDITIONS AUTHORIZATION By checking the "I agree to the Terms and Conditions" checkbox below I am confirming my payment is in accordance with the rules and regulations of the agreement between me and my card issuer. My payment can only be completed upon the acceptance and authorization of my issuing credit or debit card company. If my payment cannot be completed, I will retain the same liability, which is my sole responsibility, for payment as though I had not attempted to make the payment. Furthermore, I may also be liable for additional fees and penalties to the extent of applicable law. RECEIPT A receipt can be printed after payment is accepted which will serve as evidence of payment. If you provide an email address during the payment process, a receipt will be emailed to you after the payment is processed. CONTACT If for any reason you wish to make a change to the payment after submission, please contact for assistance. F I agree to the Terms and Conditions Big Bear Shredding Heartland AWOW imymv.o ro.pv�y Terms of Use I Privacy Policy Applicability. These Standard Terms and Conditions (Agreement) will serve as the only mutually approved provisions governing the relationship and expectations of and between Big Bear Shredding, LLC (Company) and the Customer represented and bound hereby, unless superseded by a separately executed contract. Further, this Agreement is limited to the service incident upon which it presented and shall not extend to other service incidents or group of separate service incidents. Desscrintion of Services. Company will provide the services for the secure destrtction/recycling/disposal of media and/or materials that is reasonably in accordance with Company's written and published representations ("Services"). Company will furnish a written verification of the completion of such Services to Customer, upon request by Customer. Services by Third Parties. Company may procure the services of any responsible third party to perform all or part of the Services, insofar as said third party complies with all security standards and procedures required of Company by Customer, and further that said third party shall accept in writing the fiduciary responsibility requisite of the transfer of custody. Company will remain liable for all Services performed for Customer. Company will record all custody transfers and/or the use of any subcontractor to render contracted services to the Customer, and make Customer aware of any use of any subcontractor, including their identity. Zig to g on Instructions. Company may act in reliance upon any instruction, instrument, or signature reasonably believed by Company to be genuine, and may assume that any of Customer's employees or any employee of Customer's affiliates cr subsidiaries giving any written or verbal notice, request, or instruction has the authority to do so. Compliance with Contracts. Laws and Regulations., egulations Customer shall be responsible for, and warrant compliance with, all contractual restrictions and all applicable laws, rules and regulations, including but not limited to environmental laws and contractual restrictions and laws governing the confidentiality, retention and disposition of information contained in any materials delivered to Company. Company shall comply with applicable laws, statutes, regulations and ordinances. Cooperation and Assistance. Customer shall cooperate with Company with regard to the performance of the Services, subject to normal security requirements and in a manner that is not unnecessarily disruptive to Customer's business operations, by providing to Company such information, data, access to premises, management decisions and approvals as may be reasonable to permit Company to perform the Services hereunder. Hazardous Substances. Customer shall not transfer to Company any material not described in Exhibit A without prior authorization that is considered toxic or dangerous or which is regulated under any federal or state law or regulation relating to hazardous materials In the event of the accidental or negligent custodial transfer of hazardous or regulat including bio-hazard, Customer agrees to arrange to appropriately, safely and legally assume custody of such hazardous materials at its expense and to �i` Company from any property damage or personal injury resulting from such transfer of material. Material Descriptions, Itemized lists or descriptions of contents of materials submitted by the Customer to the Company shall be generally considered for recordkeeping, reconciliation, and reference purposes only, and are not to considered proof that said documents contained on such lists and descriptions are in fact contained in the materials accepted. Company will make provision for validation of such document contents in advance and under special terms and fees at the request of the Customer. Negotiable items. Customer agrees to make Company aware in writing and in advance of any instance in which negotiable instruments, including but not limited to checks, bearer bonds, travels checks, or coupons will be presented for destruction, and further, that in absence of such notice, Company incurs no liability related to the restitution for the value of such negotiation such instruments. Fees and Pa,, n} nents• All standard charges for Services under this Agreement are as represented in writing at the time of service or as agreed separately by Company and Customer. invoices shall be due and payable upon receipt of the applicable invoice. .,,,.r .,.. &id Withi;; rho«I,. /4!1days a4er-/ Confidentiality. "Confidential Information" means any information relating to Customer's property, business and affairs. Unless such Confidential Information was previously known to Company free of any obligation to keep it confidential, is subsequently made public by Customer or by a third party having a legal right to make such disclosure, or was known to Company prior to receipt of same fro:n Customer, it shall be held in confidence by Company and shall be used only for the purposes provided in this Agreement. Company shall use the same degree of care to safeguard your Confidential Information as it uses to safeguard its own. However, Company may comply with any subpoena or similar order related to materials de-ivered to Company; provided that it shall, unless prohibited by law, notify Customer promptly of any such subpoena or notice. Customer shall pay Company's reasonable costs for such compliance. HIPAA Provisions. Company acknowledges that in connection with this engagement with Customer it may have access to protected health information ("PHI") and therefore may be acting as a "business associate" under the HiPAA Privacy and Security Rules. In connection with this information, BA agrees that it (a) will not use or further disclose PHI other than as permitted to perform these set -vices or as permitted or required by law; (b) will report to Customer, within a reasonable period of time, any use or disclosure of PHI or Breach or Security Incident not provided for by this Agreement and affecting Customer's PHi of which it becomes aware; (c) will use appropriate safeguards to prevent use or disclosure of PHI other than as permitted by this Agreement; (d) will require that all of its subcontractors and agents to which it provides PHI pursuant to the terms of this Agreement agree to all of the same restrictions and conditions to which BA is bound; (c) will make available for access and amendment PHI that it maintains to the extent this PHI is part of a designated record set; (f) will make available upon Customer's request an accounting of disclosures in accordance with the Privacy Rule; (h) will make available to the Secretary of Health and Human Services upon reasonable notice the internal records and documentation necessary to determine the Customer's HIPAA compliance as it relates to this engagement; (i) upon termination of this Agreement will, where feasible, return or destroy all PHI received from Customer under this Agreement; 0) will otherwise meet applicable requirements of the Privacy Rule; (k) will implement administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic PHi that it receives or maintains on behalf of the Customer. BA also will conduct its activities in accordance with reasonable policies and procedures to detect, prevent and mitigate the risk of identity theft where reasonably applicable to BA's services. Presentation of Claims. Customer must present any claim with respect to any Service in w_•iting to Company within a reasonable time and in no case later than three (3) months after the occurrence of the event on which the claim is based. el; .FTdiWation of Liability. Company shall not be responsible or liable in any manner whatsoever for the release or loss of any materials deposited in bins or otherwise delivered to it for secure destruction unless the release or loss is due to Company's negligence or willful misconduct. Company's maximum liability for any and all claims arising with respect to Services provided under this Agreement shall not exceed the aggregate amounts paid by Customer with respect to Services provided at the particular Customer location during the six (6) months preceding the event which gives rise to a claim. hi no event shall Company be liable for any consequential, incider_tal, special or punitive damages, regardless of whether the action is brought in tort, contract or any other theory. Ownership Warranty. Customer warrants that it is the owner, legal custodian or otherwise has the right to deliver for confidential destruction and/or recycling/disposal any and all materials Customer provides Company hereunder. Customer shall reimburse Company for any expenses reasonably incurred by Company (including reasonable legal fees) by reason OF Company complying with its obligations under this Agreement to destroy/recycle/dispose of such materials in the event of a dispute concerning the destruction of the materials provided by Customer to Company. Binding Nature and Assignment. This Agreement shall be binding on the patties and their respective successors and assigns. Except as permitted anove, neither party may assign this Agreement, except to an affiliate, without the prior written consent of the other party, which consent shall not be unreasonably withheld. Force Ma icure. Each party shall be excused from any delay or failure in performance under this Agreement for any period if and to the extent that such delay or failure is caused by acts of God, governmental actions, labor unrest, riots, unusual traffic delays or other causes beyond its control. Relationship of Parties. Company is acting as an independent contractor hereunder and has the sole right and obligation to supervise, manage, contract, direct, procure, perform, or cause to be performed all work to be performed by Company under this Agreement. Invalidity. IF any provision of this Agreement is declared invalid by any tribunal of competent jurisdiction, then such provision shall automatically be adjusted to the minimum extent necessary to the requirements for validity as declared at such time and as so adjusted shall be deemed a provision of this Agreement as though originally included herein. In the event that the provision invalidated is of such a nature that it cannot be so adjusted, the prevision shall be deemed deleted from this Agreement as though such provision had never been included herein. In either case, the remaining provisions of this Agreement shall remain in effect. 8/c-7 a3 1"ek.is i wts 6 Ce t �Qr�G, Qhernc y '� INVOICE MMMIPA HREDDING 528 N Prince Ln Springfield, MO 65802 Invoice Date 9/19/2023 www.BigBearShredding.com Invoice # 26492 (� (417) 65-SHRED Account # 3826 �I TO: City of Fayetteville Arkansas Attn: Christine Rea 113 W Mountain St Fayetteville, AR 72701 For Shredding Services Performed 9/19/2023 per our Work Order Number SGF44900 at 101 W Rock St Fayetteville, AR 72701 for City of Fayetteville Arkansas Office Qy Item UnitPrice Ply 1 Shredding Visit @ $0.00 $0.00 240 Standard Boxes Shredded @ $12.00 $2,880.00 Subtotal $2,880.00 Fuel Surcharge Tax $0.00 Click to pay now by Credit Card: htins:llheartlandaaymentservices.netiwebp_aymentslBigBear$hreddinq search Total Due $2,880.00 C�S /, ", r >%Y(� ri) All invoices from Big Bear Shredding LLC are due NET 30 DAYS from date of invoice and are subject to complete Terms and Conditions published at www.BigBearShredding.com I� CERTIFICATE OF DESTRUCTION BIG BEAR SHREDDING LLC DESTRUCTION OF THE RECORDS, FILES, OR SECURE DESTRUCTION COLLECTION CONTAINER CONTENTS LISTED BELOW WAS ACCOMPLISHED BY MEANS OF SHREDDING TO PARTICLES INCAPABLE OF RECONSTRUCTION BY NORMAL MEANS IN FULL COMPLIANCE WITH ALL KNOWN FEDERAL, STATE, OR LOCAL LEGAL REQUIREMENTS. IT IS FURTHER CERTIFIED THAT CONFIDENTIALITY OF ALL RECORDS, DATA, OR DATA -BEARING DEVICES WAS MAINTAINED FROM TIME OF RECEIVING CUSTODY UNTIL PHYSICAL DESTRUCTION. BIG BEAR SHREDDING LLC IS AAA CERTIFIED BY NAID; THE NATIONAL ASSOCIATION FOR INFORMATION DESTRUCTION AND IS IN COMPLIANCE WITH ALL APPLICABLE NAID STANDARDS. DESTRUCTION COMPLETED FOR: CITY OF FAYETTEVILLE ARKANSAS /aA CITY OF FAYETTEVILLE ARKANSAS OFFICE 101 W ROCK Sr SEAR FAYETTEVILLE, AR 72701 SHREDDING WORK ORDER M SGF44900 www.BigBearShredding.co THE FOLLOWING WERE EMPTIED WITH CONTENTS SECURELY DESTROYED ON TUESDAY, SEPTEMBER 19, 2023 SHREDDED MATERIAL(S) TIME STD EXEC MINI STD CONSOLE CONSOLE CONSOLE BOX 240 CLIENT APPROVAL WAS SIGNED FOR BY: DBL 64 G 96 G BOX BIN BIN WE PROUDLY RECYCLE! EVERY TON OF SHREDDED PAPER RECYCLED SAVES 17 TREES. Rea TECHNICIAN AD001 CO CERTIFIED BY BIG BEAR SHREDDING LLC Clayton Leroy SHREDDING City ' FaytoevilkAnKansa.s Christine R'da �-cla W Rock S.-C I iyew-wille, c re a@ fayettev i I le -a r. 9 ov (4 -7 9) 5 7 6 Purge Estimate crea@fayetteviIle-ar.gov I?,iC1 "eF d'! i-Shreddlingwill pr� ij [- -- -tc7-2- Vk/ R'Ock ls. FE,,yeae,ville, 72"`01 al-ari�A� a 5- �L-;J- l-1 Cl',:, rUl S liz 2 'o ox e - of p a r) e - - 1--1 �-' s c 'JI re. c d S ':.c, C, -z'rl� 6 du i " b i e S i z,--.-- x e C" pa, o e ! ,U - -- -0 d i-i. c c) r 'hi j, 'nJ r) 10i Lill c - pl"Oi'Cp- --C-.. i- "mith Y,-,Ij for r"'cvclinrl. A credii: card is required, in aclvame, pi-t C-F J on file. wl 11 s! 1-121d; (11 i nk i /()Ij I comple,,tecl, Please call (417 6 1- 'R F) iF 41 All Secure Destruction SuviC-es cIro sul.'Ject bo`hn "Furns aind ;)!'�Nished i i s n-) a -i.- e' WIv a, d' 11c) r -:I 4. d vs NAID CERTIFIED UFA I 'Dala Um crill, We're Covered, So YouYe Covered! Lioneld Jordan C 1o51.zoz3 L TA City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention Destr Received From Years Year ROCK ST DOCUMENT 2023 Accounting 2018 AP Check Backup & ACH (Dec 2017-Feb 2018) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1998 Payroll (Higdon - Kennedy) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1998 Payroll (Sawn- Smith) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2008 Payroll MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2011 Payroll (Wright - Z) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1986 Payroll (Nicholsom-Perryman) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1992 Correcting JE's MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2011 Payroll Files Mark - Nguyen MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1998 Payroll Files Ryan Lewis - Matthews MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1998 Payroll Files Finklea - Goddard MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1984 Payroll Files Brandon Smith - Stidman MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2018 Daily Closeout Aug 2018 - Nov 2018 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2018 AP Check Backup May 2018 - July 2018 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2019 AP P Card Backups Nov 2019 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2019 HMR & SB MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2017 Airport Paid Accounts Receivables MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2017 AP Batch List MANAGEMENT 4 ROCK ST DOCUMENT 2026 Accounting 2019 HMR Tax forms July 2019 - Dec 2019 MANAGEMENT 7 ROCK ST DOCUMENT 2025 Accounting 2018 Journal Entires MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2018 Daily Closeout MANAGEMENT 4 ROCK ST DOCUMENT 2026 Accounting 2019 Journal Entries March - June MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1972 1972-1981 W/S Fixed Assets & Depreciation MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1982 1982 Fixed Assets (excluding WS) IMANAGEMENT I City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention From YearsROCKST DOCUMENT tReceived Accounting 1982 MGJ2 Balance &Recap MANAGEMENT 7ROCKST DOCUMENT Accounting 1983 Fixed Assets MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1986 Financial Statement MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1986 Acct Balance Sheet -All Funds MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1987 MGJ2-Itemized Financial Reports -Year End MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1987 Year End MGJ2 MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1988 Fixed Assets (All) -from Microdata Conversion to Cameo MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1988 Year End MGJ2-Fund 550-972 MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1988 MGJ2 December-acct 101-000-0-100.00 thru 101.01.5.601.00 MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1989 Accts Payable Register -June MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1989 Check Register MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1989 Fixed Assets MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1989 MGJ3-Itemized Financial Reports -Fund 101 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1989 MGJ3-Itemized Financial Reports -Fund 210-540 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1989 MGJ3-Itemized Financial Reports -Fund 550-972 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1989 Payroll reports for voided checks -payroll 1 thru payroll 20 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1990 Fixed Assets 12/30/1990 MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1990 Labor Distribution Report -payroll #9-payroll #15 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1990 Labor Distribution Report -payroll #1 thru payroll #8 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1990 MGJ3-Itemized Financial Reports -Fund 101 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1990 MGJ3-Itemized Financial Reports -Fund 210-550 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1990 Monthly Check Registers Dec 12-31-02 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1991 Accts Payable Register -Sept 1991 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1991 Check Register I IMANAGEMENT 1 4 City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention Destr Received From Years im ROCK ST DOCUMENT 2023 Accounting 1991 Fixed Assets-12/31/99 MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1991 Fixed Assets MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1992 Accumulated Transaction Listing -Jan -Dec MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1992 Check Reg ister-05/01/1 992-12/31/1992 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1992 Fixed Assets MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1992 MGJ3 - Itemized Financial Records - August MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1993 Accts Receivable Register MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1993 Accts Receivable Register MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1993 Financial Statement -December MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1993 Fixed Assets MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1993 Encumbrance Reconciliation MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1994 Fixed Assets Report MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1994 Aged Account Receivables -June MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1994 Aged Account Receivables -Oct thru Dec MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1994 Accumulative Transaction Listing - 6190-0103-00 WAC / 9730-1995-00 Public W1 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1995 Accumulated Transaction Journal-Acct 1010-0100-00 thru 1010-1620-5890-00 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1995 Accumulated Transaction Listing-acct 6880-9700 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1995 Accumulated Transaction Listing-acct 5400-0940 fund 6870 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1995 Accumulated Transactions-1010-1710 thru 5140 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1995 Fixed Assets MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1995 Check Register MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1996 Accumulated Transaction Listing-Acct 1010-0100 to 1010-0600-5890 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1996 Check Register I IMANAGEMENT 1 4 ROCK ST DOCUMENT 2023 Accounting 1996 Fixed Assets I MANAGEMENT 1 7 City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention Destr Received From Years im ROCK ST DOCUMENT 2023 Accounting 1996 Fixed Assets Report MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1996 Monthly Financial Statements -April - June MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1997 Financial Statement -Oct -Dec MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1997 Financial Statement -Jan -Mar MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1997 Financial Statement -July -Sept MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1997 Financial Statement -Apr- June MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1997 Fixed Assets MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1997 GL-Acct 1010-0150 thru 4170 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1997 GL-Acct 1010-0100 thru 1010-0150 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1997 GL Accum Transactions-Acct 5400 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1997 GL Accum Transactions MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1997 General Ledger-Acct 5400-0940 thru 6820 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1998 Accumulated Trans - GL-Acct 5400-0310-01 thru 5400-0907-00 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1998 End of Year-Acct MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1998 Fixed Assets MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 1998 G/L Accum Trans Report - 5400-1100-00 thru 5400-6800-7505-00 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1998 G/L Accum Trans Report - 5500-0100-00 thru 5500-5070-5403-00 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1998 GL Accum Transactions - 5550-0100-00 thru 9700-1920-5890-00 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1998 GL Accum Transactions- 5400-0100-00 thru 5400-0310-00 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1998 GL Accum Transactions- 1010-2940-100-00 thru 44709470-7602-50 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1998 GL Accum Transactions- 1010-0100-00 thru 1010-2900-7602-93 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1999 Check Register MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1999 Check Register-8/1/99-7/11/99 I IMANAGEMENT 1 4 ROCK ST DOCUMENT 2023 Accounting 1999 Payroll Disbursements I MANAGEMENT 1 4 City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention Destr Received From Years Year ROCK ST DOCUMENT 2023 Accounting 1999 Year End Accurals-Sick, Vacation & Personal Holiday. MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 1999 EOM Report MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2000 County Daily Receipts (Jrnl Adj Entries) -December MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2000 W2/1099 Tapes -Registers MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2000 Disbursements from payroll MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2000 Fixed Assets Changes MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2000 Payables MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2000 Safety Payroll-9/1/2000 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2000 Year End Accurals MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2000 GL Journal Bond List & Dibursements-EOM MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2001 Fixed Assets Changes MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2001 Payables MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2001 Payroll Disbursements MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2001 Year End Accurals MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2001 City Adjustment Journal MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2001 Monthly Reporting- Acct MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2001 City Daily Receipts Journal -Jan thru Apr MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2001 County Adjustments Journal MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2001 County Daily Receipts Journal MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2002 Accounts Receivables -December MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2002 Acct Receivables - May thru July MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2002 Accts Receivable Register -Oct thru Dec 5th MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2002 Disbursements forms- payroll I IMANAGEMENT 1 4 ROCK ST DOCUMENT 2023 Accounting 2002 Fixed Assets I MANAGEMENT 1 7 City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention Destr Received From Years Year ROCK ST DOCUMENT 2023 Accounting 2002 General Ledger MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2002 Payroll -Safety Award -September MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2002 City Adjustment Journal MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2002 County Daily Receipts Journal MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 1099 Validated Invoices MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Accural Hours MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Disbursements from payroll MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Financial Statement MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll -Safety Award -September MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 W2/1099 Tapes -Registers MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 County Daily Receipts Journal MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2003 City Adjustment Journal MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2003 County Adjustments Journal MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2003 Updates -December MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #6 Mar 3 thru Mar 16 (Paid 3/21/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #10 April 28-May 11 (paid 5/16/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #1 Dec 23-Jan 05 (paid 1/10/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #17 Aug 04-Aug 17 (paid 8/22/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #9 Apr 14-Apr 27 (paid 5/2/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #8 Mar 31-Apr 13 (paid 4/18/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #14 June 23-July (paid 7/11/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #26 Dec 08-Dec 21 (paid 12/26/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 1 Payroll #21 Sep 29-Oct 12 (paid 10/7/03) 1 IMANAGEMENT 1 4 ROCK ST DOCUMENT 2023 Accounting 2003 1 Payroll #5 Feb 17-Mar 02 (paid 3/7/03) 1 MANAGEMENT 1 4 City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention Destr Received From Years Year ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #4 Feb 3-Feb 16 (paid 2/21/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #12 May 26-June 8 (paid 6/13/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #23 Oct 27-Nov 09 (paid 11/14/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #11 May 12-May 25 (paid 5/30/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #7 Mar 17-Mar 30 (paid 4/4/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #13 Jun 09-Jun 22 (paid 6/27/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #22 Oct 13-Oct 26 (paid 10/31/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #20 Sept 15-Sept 28 (paid 10/03/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #2 Jan 6-Jan 19 (paid 1/24/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #16 Jul 21-Aug 03 (paid 8/8/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #24 Nov 10-Nov 23 (paid 11/26/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #19 Sep 1-Sep 14 (paid 9/19/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #18 Aug 18-Aug 13 (paid 9/5/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2003 Payroll #15 Jul 7-July 20 (paid 7/25/03) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2004 County Daily Receipts Journal MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2004 City Adjustment Journal MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2004 EOM Report MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2004 County Adjustments Journal -December MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2005 Payday Register- DOJ Settlement MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #14-June 20-July 3 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #24- Nov 7-Nov 20 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #23-Oct 24-Nov 6 (run 11/10) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 City Adjustment Journal MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2005 County Adjustments Journal I IMANAGEMENT 1 7 City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention Destr Received From Years im ROCK ST DOCUMENT 2023 Accounting 2005 City Adjustment Journal MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #7- Mar 14-Mar 27 (run 4/1) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #20-Sept 12-Sept 25 (run 9/30) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #21-Sept 26-Oct 9 (run 10/14) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #22-Oct 10 - Oct 23 (run 10/28) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 County Daily Receipts Journal MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #13-Jun 6-Jun 19 (run 6/24) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #16-July 18-July 31 (run 8/5) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #26-Dec 5-Dec 15 (run 12/22) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Disbursements MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #18-Aug 15-Aug 28 (run 9/2) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #2-Jan 3-Jan 16 (run 1/21) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #4-Jan 31-Feb 13 (run 2/18) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #25 Nov 21-Dec 04 (paid 12/9/05) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #19 Aug 29-Sept 11 (paid 9/16/05) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #15 Jul 4-Jul 17 (paid 7/22/OS) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #6 Feb 28-Mar 13 ( paid 3/18/05) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #11 May 9-may 22 (paid 5/27/05) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #17 Aug 1-Aug 14 ( paid 8/19/05) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #12 May 23-June 5 (paid 6/10/05) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #5 Feb 14-Feb 27 (paid 3/4/05) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #1 Dec 20-Jan 02 (paid 1/7/05) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #9 Apr 11-Apr 24 (paid 4/29/05) 1 IMANAGEMENT 1 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #3 Jan 17-Jan 30 (paid 2/4/05) MANAGEMENT 1 4 City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention Destr Received From Years Year ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #8 Mar 28-Apr 10 (paid 4/15/05) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2005 Payroll #10 Apr 25-May 8 (paid S/13/OS) MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2006 Disbursements MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2006 Fixed Assets MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2006 Special Census Payroll MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2006 City Adjustment Journal MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2006 Accts Payable -Feb 17-Mar 20 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2006 County Daily Receipts Journal MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2006 EOM Report -Jan thru Oct MANAGEMENT 4 ROCK ST DOCUMENT 2023 Accounting 2007 Fixed Assets MANAGEMENT 7 ROCK ST DOCUMENT 2023 Accounting 2007 Payroll Disbursements MANAGEMENT 4 ACCOUNTING 2019 Daily Cash Posting Rock Street Accounting 4 2023 Accounting Dept Accounting Dept Aril 2019 - Sept 2019 ROCK ST DOCUMENT 2023 Admin 2009 FEMA PW's & Support MANAGEMENT 4 ROCK ST DOCUMENT 2023 Admin 2004-2013 Closed Grant MANAGEMENT 4 ROCK ST DOCUMENT 2023 Admin 2007-2008 FOIA MANAGEMENT 4 ROCK ST DOCUMENT 2023 Airport 2018 Airport Employee Files MANAGEMENT 4 ROCK ST DOCUMENT 2023 Airport 2019 Airport Jan -March MANAGEMENT 4 ROCK ST DOCUMENT 2023 Airport 2019 April - Aug MANAGEMENT 4 AIRPORT 1980 Employee Files Rock Street NOT REQUIRED (per 4 2023 Airport Airport Pam AIRPORT 1980-1997 Airport Employee Files Rock Street Laserfiche NOT 4 2023 Airport Airport REQUIRED (per Pam) AIRPORT 1980-2022 Airport Employee Files Rock Street Laserfiche NOT 4 2023 Airport Airport REQUIRED Per Pam ROCK ST DOCUMENT 2023 Budget 1988 Final Balance Sheets/Budget Analysis MANAGEMENT 4 ROCK ST DOCUMENT 2023 City Clerk 2018 City Clerk Contracts MANAGEMENT 4 CITY CLERK 1980 Plats from years 1980-2002 Rock Street Document 412023 Building Safety Building Safety Mana ment City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division 11 Doc Years Docs Received Storage Imaged By Retention Destr Received From Years Y CLERK 1B. 1980 Plats from 1980-2001 Rock Street Document 4 2023 ildin Safet Buildin Safet Mana ement Y CLERK 1946-1990 Contracts & Agreements 1946-1990 Rock Street Document 5 2023 City Clerk City Clerk Sewer Replacements 1985-1988 Storage Management CITY CLERK 2003 Plats Rock Street Document 5 2023 City Clerk City Clerk Management CITY CLERK 1996-2004 Plats Rock Street Document 1 2023 City Clerk City Clerk Mana ment ROCK ST DOCUMENT 2023 Civil Service 2007 Civil Service Police & Fire Apps MANAGEMENT 3 ROCK ST DOCUMENT 2023 Civil Service 2007 Police & Fire Civil Service Testing MANAGEMENT 3 ROCK ST DOCUMENT 2023 Civil Service 2006 Police & Fire Applications MANAGEMENT 3 ROCK ST DOCUMENT 2023 Civil Service 2005 Police & Fire Civil Service MANAGEMENT 3 ROCK ST DOCUMENT 2023 Community Resources 1989-2001 Habitat for Humanity, Sang Storage, Health Clinic Lease MANAGEMENT COMMUNITY RESOURCES 1995 Habitat for Humanity & YRCC MISC. 1989-2001 Rock Street Document 5 2023 Community Resources Community Management ROCK ST DOCUMENT 2023 Community Services 2001 Subrecieptient MANAGEMENT 4 ROCK ST DOCUMENT 2023 Court 1997 DWI's MANAGEMENT 3 ROCK ST DOCUMENT 2023 Court 1997 Case Numbers FPD MANAGEMENT 3 ROCK ST DOCUMENT 2023 Court 2001 Municipal Court Register MANAGEMENT 4 ROCK ST DOCUMENT 2023 Fleet 1992 Shop-AIJ - Year End 1992-Fund 9700-9720 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Fleet 1993 Shop Maintenance FYE-Fund 9700-9720 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Fleet 1995 Motor Pool & Replacement Charges MANAGEMENT 4 ROCK ST DOCUMENT 2023 Fleet 1999 Motor Pool Fuel/Fluid Usage Report-1999-2000 MANAGEMENT 4 ROCK ST DOCUMENT 2023 Fleet 2002 Motor Pool - Fleet-Fuel/Fluid Usage MANAGEMENT 4 ROCK ST DOCUMENT 2023 HR 2006 Terminated Employees MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2008 Civil Service Misc MANAGEMENT 3 ROCK ST DOCUMENT 2023 HR 2005 Terminated Employees MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 1 2004 Terminated Employees I IMANAGEMENT 1 7 ROCK ST DOCUMENT 2023 HR 1 2010 Terminated Employees (T-Z) MANAGEMENT 1 7 City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention Destr Received From Years im 1HR ROCK ST DOCUMENT 2023 2006 Terminated Employees (Sch-Z) MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 1992-1995 Civil Service Personnel Files MANAGEMENT 4 ROCK ST DOCUMENT 2023 HR 1989-1991 Pay Plan MANAGEMENT 4 ROCK ST DOCUMENT 2023 HR 2000 BCBS Info Misc MANAGEMENT 4 ROCK ST DOCUMENT 2023 HR 1998 Terminated Employees (A -Mann) MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2015 Terminated Employees (Sm-W) MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 1990-2002 Payroll (Robbins, Sarver) MANAGEMENT 4 ROCK ST DOCUMENT 2023 HR 2000-2002 Terminated Employees MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2012 Terminated Employees (Q-Z) MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2005 Terminated Employees (A -Ha) MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 1998-2010 Terminated Employees IMANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2004 Terminated Employees (M-Z) MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2005 Terminated Employees (P-Z) MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2002 Terminated Employees (A-C) MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2003 Terminated Employees (L-Z) IMANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2014 Terminated Employees (A-L) MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2011 Terminated Employees (A-K) MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2003 Terminated Employees Misc MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2003 Terminated Employees (P-Z) MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2003 Terminated Employees (A-0) MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2004 Workmans Comp MANAGEMENT 4 ROCK ST DOCUMENT 2023 HR 1993 Misc Info MANAGEMENT 4 ROCK ST DOCUMENT 2023 HR 2014 Terminated Employees (S-W) MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2005 Fire/PD Pension Reports MANAGEMENT 4 City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention Destr Received From Years Year 1HR ROCK ST DOCUMENT 2023 2008-2010 FMLA MANAGEMENT 3 ROCK ST DOCUMENT 2023 HR 1989-1993 Workmans Comp A-Z files MANAGEMENT 6 ROCK ST DOCUMENT 2023 HR 2008 Civil Service F.D./P.D. Misc files MANAGEMENT 3 ROCK ST DOCUMENT 2023 HR 2000 Civil Service Settlements MANAGEMENT 3 ROCK ST DOCUMENT 2023 HR 2007 Term Employee H-Z MANAGEMENT 7 ROCK ST DOCUMENT 2023 HR 2007 Workmans Comp MANAGEMENT 6 ROCK ST DOCUMENT 2023 HR 2016 HR FMLA MANAGEMENT 3 ROCK ST DOCUMENT 2023 HR 2014 HR FMLA MANAGEMENT 3 ROCK ST DOCUMENT 2023 HR 2004 HR Fire Apps, Police Apps, Job Postins MANAGEMENT 4 ROCK ST DOCUMENT 2023 HR 2015 FMLA MANAGEMENT 3 ROCK ST DOCUMENT 2023 HR 1997 Pension Payroll for PD & Fire Retired Employees MANAGEMENT 4 ROCK ST DOCUMENT 2023 HR 1999 Service Awards MANAGEMENT 4 ROCK ST DOCUMENT 2023 hR 2000 BC/BS Reconciliation MANAGEMENT 4 ROCK ST DOCUMENT 2023 HR 2000 Employee of the month MANAGEMENT 4 ROCK ST DOCUMENT 2023 HR 2000 Pension Transfer -Bank Of OK MANAGEMENT ROCK ST DOCUMENT 2023 HR 2001 Pension Transfer -Bank Of OK MANAGEMENT ROCK ST DOCUMENT 2023 HR 2002 Service Awards- Dec 11, 2002 MANAGEMENT ROCK ST DOCUMENT 2023 HR 2002 Pension Transfer -Bank of OK MANAGEMENT ROCK ST DOCUMENT 2023 HR 2003 Fire & Police Pension - General MANAGEMENT ROCK ST DOCUMENT 2023 HR 2003 Service Awards-12/17/2003 MANAGEMENT 2007 Civil Service Applications for Fire & Police 2006 & 2007 Rock St Document 3 2023 HR Management 2005 2002-2005 Police & Fire Civil Service Applications Rock St Document 3 2023 HR Management 2010 2010-2019 TERMED RETIREE/COBRA COVERAGE BENEFIT FILES ROCK ST HR 2 2023 HR 2015 FMLA 2015 ROCK ST HR 312023 HR City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention Destr Received From Years Year 2014 FMLA 2014 ROCK ST HR 3 2023 HR 2006 CIVIL SERVICE TESTING PD & FD 2006-2010 ROCK ST HR 3 2023 HR 2019 2019 TERM BENEFIT A-F ROCK ST HR 2 2023 HR 2015 CIVIL SERVICE COMMISSION PD ROCK ST HR 3 2023 HR 2011 CIVIL SERVICE COMMISSION AUG 2011-APRIL 2014 ROCK ST HR 3 2023 HR 2018 TERM BENEFITS CA - DA ROCK ST HR 3 2023 HR 2018 TERM BENEFITS BE -CA ROCK ST HR 3 2023 HR 2005 2015 SEC 125 PLAN DOCS ROCK ST HR 2 2023 HR 2005-2009 COBRA - WAGE WORKS AUDIT 2005 2005-2008 CIVIL SERVICE FIRE AND POLICE APPLICANTS ROCK ST DOCUMENT 3 2023 HR MANAGEMENT 2001 2001-2002 CIVIL SERVICE POLICE APPLICATIONS ROCK ST DOCUMENT 3 2023 HR MANAGMENT 2006 2006-2007 POLICE & FIRE CIVIL SERVICE TESTING ROCK ST DOCUMENT 4 2023 HR MANAGEMENT 2002 1992-2002 Police Documents Rock St Document 10 2023 HR Management 2004 Fire Apps 2003 Rock Street Document 3 2023 HIR Police A s 2004 Mana emnt ROCK ST DOCUMENT 2023 Misc 2010 Mayors Office City Attorney Files MANAGEMENT 3 ROCK ST DOCUMENT 2023 Planning 1979 HWY 71 Easements MANAGEMENT 1 ROCK ST DOCUMENT 2023 Police 1998 Fay Police Reports -January -June MANAGEMENT 3 ROCK ST DOCUMENT 2023 Police 2001 Fay Police Reports -Aug thru Dec MANAGEMENT 3 ROCK ST DOCUMENT 2023 Police 2001 FPD Alpha Listing MANAGEMENT 3 ROCK ST DOCUMENT 2023 Police 2002 Fay Police Reports -July thru Dec MANAGEMENT 3 ROCK ST DOCUMENT 2023 Police 2003 Fay Police Reports -Jan -July MANAGEMENT 3 ROCK ST DOCUMENT 2023 Police 2003 Fay Police Reports -Aug thru Dec MANAGEMENT 3 ROCK ST DOCUMENT 2023 Police 2004 Police Arrests Reports -July thru December MANAGEMENT 3 ROCK ST DOCUMENT 2023 Police 2004 Police Arrests Reports -Jan thru June MANAGEMENT 3 ROCK ST DOCUMENT 2023 Police 2005 Police Arrests Reports -Jan thru June MANAGEMENT 3 City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention Destr Received From Years Year ROCK ST DOCUMENT 2023 Police 2005 Police Arrests Reports -July thru December MANAGEMENT 3 ROCK ST DOCUMENT 2023 Police 2006 Police Arrests Reports -Jan thru May MANAGEMENT 3 ROCK ST DOCUMENT 2023 Police 2006 Police Arrests Reports -Jun thru November MANAGEMENT 3 ROCK ST DOCUMENT 2023 Purchasing 2020 Bids MANAGEMENT 3 ROCK ST DOCUMENT 2023 Purchasing RFQ 20-01 MANAGEMENT 3 ROCK ST DOCUMENT 2023 Purchasing 2018 Auctions MANAGEMENT 3 ROCK ST DOCUMENT 2023 Purchasing 2019 RFQ City of Fayetteville MANAGEMENT 3 ROCK ST DOCUMENT 2023 Purchasing 2019 Bids MANAGEMENT 3 ROCK ST DOCUMENT 2023 Purchasing 2018 RFP & RFQ 18-10 / 18-17 MANAGEMENT 3 ROCK ST DOCUMENT 2023 Purchasing 2018 Bids MANAGEMENT 3 ROCK ST DOCUMENT 2023 Purchasing 2016 RFQ MANAGEMENT 3 ROCK ST DOCUMENT 2023 Purchasing 1989 Open P.O. Liquidation Register -June MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 1993 Cash Deposits -February MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 1993 Cash Daily Transaction Journal -Jan -Mar MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 1994 Deposits -December MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 1996 Cash Receipts Register -August MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2002 Cashier Balance Report MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2002 City Daily Receipts Journal -Sep thru Dec MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2002 City Daily Receipts Journal -May thru August MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2002 City Daily Receipts Journal -Jan thru Apr MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2003 Cashier Balance Report MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2003 City Daily Receipts Journal -Jan thru Apr MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2003 City Daily Receipts Journal -May thru August MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2003 City Daily Receipts Journal -Sep thru Dec I IMANAGEMENT 1 3 City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention Destr Received From Years Year ROCK ST DOCUMENT 2023 Utilities 2004 Cashier Balance Report MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2004 Cash Receipts Register -February MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2004 City Daily Receipts Journal -Jan thru Apr MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2004 City Daily Receipts Journal -Sep thru Dec MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2005 City Daily Receipts Journal -Sept MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2005 City Daily Receipts Journal -May thru August MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2006 City Daily Receipts Journal -Sept MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2006 City Daily Receipts Journal -Jan thru Apr MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2007 Utilities -May 18-Dec 31 MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2008 Daily Cash Postings -October MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2008 Daily Cash Postings -November MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2008 Daily Cash Postings -Sept MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2008 Daily Cash Postings -Dec MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 2008 Daily Cash Postings -Apr MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 1987-1990 Deposit Refund - Check Register MANAGEMENT 3 ROCK ST DOCUMENT 2023 Utilities 1987-1990 Deposit Refund - Check Register MANAGEMENT 3 ROCK ST DOCUMENT 2023 Walton Arts Center 1994 Walton Arts Center MANAGEMENT 3 ROCK ST DOCUMENT 2023 Walton Arts Center 1994 Walton Arts Center MANAGEMENT 3 WATER & SEWER 1995 1995-2001 MISC W/S MILEAGE LOGS AND TELEPHONE BILLS ROCK ST DOCUMENT 3 2023 water sewer de t MANAGEMENT ROCK ST DOCUMENT 2023 Water Sewer 1981 1981-1983 Sanitation & Capital Listings MANAGEMENT 10 ROCK ST DOCUMENT 2023 Water Sewer 1985 MGJ2-City Hall Reno -Sanitation Acct 028-050 MANAGEMENT 10 ROCK ST DOCUMENT 2023 Water Sewer 1992 Year End 1992-S/W GFA Fund 5500-8220 MANAGEMENT 7 ROCK ST DOCUMENT 2023 Water Sewer 1992 W/S Work Orders I IMANAGEMENT 1 1 ROCK ST DOCUMENT 2023 Water Sewer 1993 Year End 1993-WS ATJ Fund 5400 1 MANAGEMENT 1 7 City Clerk Document Destruction 2023 7/18/2023 2:07:36 PM Division Doc Years Docs Received Storage Imaged By Retention Destr Received From Years Year Ir ROCK ST DOCUMENT 2023 er Sewer 2004 W/S Update Adjustments MANAGEMENT 3 ROCK ST DOCUMENT 2023 Water/Sewer 1989 Service Connections MANAGEMENT 3 ROCK ST DOCUMENT 2023 Water/Sewer 2002 Work Orders MANAGEMENT 1 ROCK ST DOCUMENT 2023 Water/Sewer 2004-2005 WWTP bonds MANAGEMENT 3 ROCK ST DOCUMENT 2023 Water/Sewer 2014 Bonds IMANAGEMENT 1 3 ROCK ST DOCUMENT 2023 Water/Sewer 1993-2003 Projects MANAGEMENT 3 ROCK ST DOCUMENT 2023 Accounting 2002 End of Year-Acct MANAGEMENT 4 Nine boxes of rolled building plans total 131 boxed documents total 50 continous feed reports