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Home My WebLink About2023-06-20 - Minutes -Fayetteville Public Library Board of Trustees June 20, 2023 4 pm Minutes Regular Meeting —Walker Community Room Trustees Present: B. Park, S. Overbey, M. Sutherland, S. Rodgers, R. Qualls, A. Wilbourn Trustees Absent: H. Garner Staff: D. Johnson, R. Duarte, W. Fitzgibbon, C. Karnatz, J. Askins, M. Taylor, C. Dennis, S. McClure, K. Lehman, S. Herrera, J. Curry, B. Herrera, A. Taylor Public: M. Rice 401 W. Mountain St. Fayetteville, AR 72701 479 656.7000 questions@faylib.org faylib.org Our mission is to strengthen our community and empower our citizens through free and public access to knowledge. I. Call to Order: B. Park called the meeting to order at 4:02 pm. II. Roll Call III. Minutes: Approval of minutes from April 27, 2022: R. Qualls moved to approve the minutes from April 27, 2023. S. Rodgers seconded the motion. All voted AYE. IV. Reports A. Key Upcoming Events: Meet the Funders, Folk Traditions & Chamber Music Festival, Home Brewing with Boston Mountain Brewing, Super Saturday: Barnyard Buddies, and Mountain Street Stage concerts. B. Mission Moment: C. Dennis, Community Engagement Manager, spoke about community events and interactions. Books & Bites began Thursday with YRCC attendees. A part-time employee will help with Books & Bites and the Bookmobile in mid -July. The Bookmobile will visit Tyson tomorrow, with other stops including the Ozark Literary Council, Wilson Park, Gulley Park, and properties managed by the Fayetteville Housing Authority. The Story -Walk is a partnership with Fayetteville Parks & Recreation Department, funded by Friends of FPL. C. Library Administration 1. Management Reports a. Performance Measures: Collection size, circulation, visits, and new library card registrations have increased. b. Strategic Plan progress through May 2023: Art & Movement classes, citizenship classes, and outreach opportunities reflect the variety of needs and desires of the public. 2. Financial reports Fayetteville Public Library 401 W. Mountain St. Fayetteville, AR 72701 479.856.7000 questions@faylib.org faylib.org a. Overview: Property tax revenue totaled $2,290,142, and charges for services totaled $39,516. Total unrestricted revenues increased by 17% compared to this time last year. With the second quarter almost finished, financials are clean overall. b. Budget to actual through May 2023 c. Balance sheet as of May 2023 3. Informational a. SRC kickoff update: Increased spacing between stations and holding the main performance at the end of the kickoff helped manage the 3,100 attendees. The SRC reading contest is in full swing with 1,855 registrants and Wild for Wednesday events are extremely popular with hundreds of attendees. b. Bookmobile report: Solar panels on top power the vehicle and a battery bank can be used as a backup reserve. Maximum speed is 25-30 MPH. c. Budget 2024 calendar: 2023 timeline leading to formation and approval of the 2024 Budget. d. ARPA update: Opened the Training Computer Lab and launched the Information Technology program; 56 active participants are using the lab with 15 currently enrolled in the IT program. Two local construction companies are enrolling their employees. The kitchen training program offers Wednesday ServSafe classes. e. USDA update: Working relationships confirmed with Mt. Sequoyah, UA, and Tri Cycle Farms. Local herbs and fruit will be used in the Deli and FPL will plant gardens that community members can access. f. Act 372 update: Complaint with 18 plaintiffs filed June 2 in the Western District Courthouse in Fayetteville. FPL listed as the first plaintiff, but the lawsuit is led by CALS. D. Johnson completed a declaration of harms with the attorneys, outlining ways FPL would be injured if the law went into effect. A preliminary injunction will be filed, stopping the law until the suit is settled. FPL will ask for donations to pay for the lawsuit to prevent the use of taxpayer money. D. Johnson will write a doomsday plan if the lawsuit fails, and City Attorney K. Williams has drafted an order of operations for FPL if the Act becomes law. g. New staff & recognition: 4 new staff since April - 2 part-time generalists in Youth, one in Circ, and a new Systems Admin. C. Dennis accepted as a member of Communities of Excellence. S. Herrera graduated from Leadership Fayetteville. R. Canales-Ochoa is an Art Committee Assistant, V VI Fayetteville Public Library 401 W Mountain St. Fayetteville, AR 72701 479.856.7000 questions@faylib.org faylib.org and L. Frieden and J. Curry graduated from the Arkansas Library Leadership Institute. D. Fayetteville Public Library Foundation: Annual Fund revenue is nearly $125,000 with 7 months to go and 600 new donors. Starting in July, donation renewals will reference the Annual Fund. New merchandise is available on FPL's website. Fall events include Maker Faire (Oct 21) and 3rd annual BeAware allergy -friendly Halloween event with Big Box Karaoke (Oct 28). April 14, 2024, is Reading the Greens. Adverts for FPL can be found in ORT buses and XNA, and radio segments advertise the Deli and visiting authors. E. Friends of the Fayetteville Public Library: Meeting next Monday, continue to fine- tune bookstore profits. Beautification of the bookstore is complete. F. Art Committee: The Committee would like to add a few members. July will see a two -week installation of a crocheted motivational statement. New business A. Discussion items 1. Report of the Nominating Committee: A. Wilbourn moved to nominate the current slate of officers for another year: B. Park, President; S.Overbey, Vice -President; M. Sutherland, Secretary; S. Rodgers, Treasurer. R. Qualls seconded the motion. All voted AYE. 2. ILS discussion: FPL wishes to change Integrated Library Systems from OCLC Wise to another system. After an RFP and evaluation, two finalists have been identified. This is time -sensitive; the ILS must be accepted by the end of June so it can be installed and ready when the previous contract with OCLC Wise lapses in March 2024. R. Qualls moved to approve the resolution to select a new ILS. A. Wilbourn seconded the motion. S. Rodgers questioned the cost of switching to a new ILS and expressed concerns that FPL is still trying to raise money for the Annual Fund. The payment for one finalist is not due until 2024, while the other asked for a percentage of the payment in advance. Both are well supported and developed with two major updates a year and improved usability. The issue is whether the Library can afford the advance payment. All voted AYE. 3. FPL on Wheels policy: R. Qualls moved to accept the FPL of Wheels policy as written. S. Overbey seconded the motion. All voted AYE. 4. Books & Bites budget adjustment: S. Rodgers motioned to approve the Books & Bites budget adjustment. R. Qualls seconded the motion. All voted AYE. Executive Session: R. Qualls moved to enter Executive Session for the Executive Director's annual review. S. Rodgers seconded. All voted AYE. Executive Session commenced at 5:07 pm. S. Rodgers motioned to exit Executive Session. R. Qualls Fayetteville Public Library 401 W. Mountain St. Fayetteville, AR 72701 479.856.7000 questions@)faylib.org faylib.org seconded the motion. All voted AYE. The meeting resumed at 5:16 pm. No action was taken. VII. Public Comment: R. Duarte commented that she appreciated the Board's support for staff and the Library. Adjournment: R. Qualls motioned to adjourn. M. Sutherland seconded. All voted AYE. Meeting adjourned at 5:18 pm. �tr�u Martha Sutherland, Secretary Dite