2022-12-05 - Agendas - FinalCITY OF
FAYETTEVILLE
%PF ARKANSAS
Parks and Recreation Advisory Board
December 5, 2022
5:30 PM
Hybrid Meeting
City Hall Room 111
113 W Mountain St
Fayetteville, AR
MEETING AGENDA
Members: Join Zoom Meeting:
https://us06web.zoom.us/webinar/register/WN BhQXY79kTnaxRn1 nJJ-wOw
Join by Telephone: (Toll Free) 888 475 4499
ID Number: 847 4136 5934
Members: Will Dockery (Chair) - exp 24, Andrew Brink - exp 23, Julie Chambers - exp 23, Joel
Freund - exp 23, Hugh Kincaid - exp 22, Stephen Sheely - exp 22, Yarri Davis - exp 24, Doug
Walsh - exp 24, Sarah Downing — exp 22
City Staff: Alison Jumper, Parks, Natural Resources, and Cultural Affairs Director; Lee Farmer,
Recreation Superintendent; Ted Jack, Park Planning Superintendent; Zach Foster, Park
Planner; Sonya Morell, Operations Assistant
1. Call to Order
2. Roll Call
3. Approval of Minutes
PRAB Motion:
4. Active Transportation Plan Update: Dane Eiffling, Active Transportation
Coordinator, Matt Mihalevich, Active Transportation Manager
PRAB Motion:
5. Wilson Park Courts Protect Proposal: Alison Jumper, Director
PRAB Motion:
6. Parkland Dedication: Zach Foster. Park Planner
Development Name: Huntsville Road Development (East)
Engineer: Development Consultants, INC
Owner: CLM Homes LLC
Location: 1615 E Huntsville Rd
Parcel ID Number: 765-15235-000
Park Quadrant: SE
Units: 23 Multi -Family
Land Dedication Requirement: N/A
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Fee -in -Lieu Requirement: $21,896
Nearby Existing Parks: Doc Mashburn Park, Mount Sequoyah Woods,
Combs/White River Park, Park Meadows Trail Corridor
Developer's Request: Fee -in -Lieu
Staff Recommendation: Fee -in -Lieu
Justification: Proximity to existing parks
PRAB Recommendation:
7. Parkland Dedication: Zach Foster. Park Planner
Development Name:
Hughmount South
Engineer:
Jorgensen & Associates
Owner:
Riggins Commercial Development
Location:
W of N Hughmount Rd and S of N Glenmoor Dr
Parcel ID Number:
765-21247-700
Park Quadrant:
NW
Units:
49 Single -Family
Land Dedication Requirement:
N/A
Fee -in -Lieu Requirement:
$53,361
Nearby Existing Parks:
Hughmount Village Park, Lierly Lane Park, Red Oak
Park, Clabber Creek Trail Corridor
Developer's Request:
Fee -in -Lieu
Staff Recommendation:
Fee -in -Lieu
Justification:
Proximity to existing parks
PRAB Recommendation:
8. Park and Trail Dispatch Update: Stephen Sheely, PRAB
9. Active Transportation Advisory Committee Update: Yarri Davis
10. Botanical Garden Society of the Ozarks Update: Joel Freund
11. Program Report: Lee Farmer, Recreation Superintendent
12. Strategic Master Plan & Construction Update: Ted Jack, Planning Superintendent
13. Review of HMR Report: Ted Jack, Planning Superintendent
14. Announcements:
December 8 Forest Therapy Walk — Lower Ramble
December 10 POUND Fitness Class - YRCC
December 10 Underwood Park Public Meeting — Holcomb Elementary
December 10 White Elephant 5K/1 Mile — Fayetteville Square Gardens
December 17 Yoga Class — YRCC
15. Attachments
1. PRAB November 7, 2022 Meeting Minutes
2. HMR Report
16. Adjourn
CITY OF
= FAYETTEVILLE
ARKANSAS
MEETING MINUTES
Parks and Recreation Advisory Board
November 7, 2022
5:30 PM
City Hall Room 326
113 W Mountain St
Fayetteville, AR
Members: Will Dockery (Chair) - exp 24, Andrew Brink - exp 23, Julie Chambers - exp 23,
Joel Freund - exp 23, Hugh Kincaid - exp 22, Stephen Sheely - exp 22, Yarri Davis - exp 24,
Doug Walsh - exp 24, Sarah Downing — exp 22
City Staff: Alison Jumper, Parks, Natural Resources, and Cultural Affairs Director; Lee Farmer,
Recreation Superintendent; Ted Jack, Park Planning Superintendent; Zach Foster, Park
Planner; Sonya Morell, Operations Assistant
1. Call to Order: Dockery called the meeting to order at 5:32 pm.
2. Roll Call: Dockery, Brink, Kincaid, Sheely, Davis, Walsh, Chambers, Freund, Downing
3. In Attendance: Dockery, Brink, Kincaid, Sheely, Davis, Walsh, Chambers, Freund,
Downing
4. Staff: Jumper, Jack, Foster, Farmer, Morell
5. Approval of Minutes
PRAB Motion: Brink moved to approve October's meeting minutes. Freund
seconded the motion. Motion passed 9-0-0.
6. Pick Me Up Litter Abatement Program: Peter Nierengarten and Heather Ellzey
Elizey discussed the following:
• Pilot program for unsheltered community funded by the city, receiving $30,000
• Next year, staff hoping for $80,000 for program
• By early to late December, the funding will run out
• Program in conjunction with Genesis Church
• 5 Person Crew, One Supervisor, 3 days/week (M,W,F)
• Monthly Cost: $7,000 a month
• Volunteers get paid $50 for 4 hours of work, also includes showers, food and clothes
• Needs going forward:
o Additional Supervisor/Driver
o Truck
o Boots
o Waders
o Coats
o Multiple Teams
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
PRAB Motion: Sheely made a motion stating the Parks and Recreation Advisory
Board formally endorses the program. Kincaid seconded the motion. Motion passed
9-0-0.
7. Parks. Natural Resources and Cultural Affairs Proposed Budaet
Jumper discussed the 2023 Proposed Expenses:
• Operations Expenses —
o General Fund: $4,154, 549
o Parks Development Fund: $3,504, 000
o Total: $7,658,549
• Capital Fund Project Expenses
o Parks Development Capital: $700,000
o Sales Tax Capital Improvement:
o Park Safety & ADA Compliance: $30,000
o Lights of the Ozarks: $23,000
o Forestry & Habitat Improvements: $50,000
o Park Paving Improvements: $115,000
o Parks Impact Fee Study: $100,000
o Total Sales Tax Capital Improvements Funds: $318,000
o Total Capital Expenses: $1,018,000
• Maintenance Requests -
o General Fund 5260 - $349,770
o Parks Development Fund 5260 - $59,500
o Personnel General Fund 5260 —
■ Forestry Lead Worker 1.0 FTE
■ MW4 Forestry 1.0 FTE
■ Trails Lead Worker 1.0 FTE
■ MW4 Trails 1.0 FTE
o Personnel Parks Development Fund 5260
■ Grounds Lead Worker 1.0 FTE
Recreation Budget Requests -
o General Fund:
o Wilson Pool Operation $8,135
o Sports Official Pay Increase $11,211
o Facility Rental and transportation for YRCC $28,000
o New Funding for new rec/wellness programs to be offered at YRCC $11,500
o Recreation Request — Parks Development
o Race Series support services $7,000
o Total: $65,846
o Requests YRCC (General Fund) —
o Recreation Program Manager — YRCC 1.0 FTE
o (3) Recreation Program Assistant — YRCC .6
o (3) YRCC Camp Counselor .6
Arts and Culture Budget Requests
o Cultural Arts Programming $85,000 (Total)
o Performance and Events $35,000
o Visual Arts Installations or classes $35,OOOCommunity
o Engagement/History/Learning $15,000
o Acquisitions: Public Art Purchases $22,000
o Community Investment Programming $30,000
• Current Capital Improvement Projects
o Saddle up Trail Repair $113,370
o Wilson Park - Bridge & Prominade (Under Construction) $403,783
o Gulley Park Playground Improvements (Rebid) $$1,338,305
o Park Improvements (Bryce Davis) $651,645
o Total: $1,855,458
• Current Bond Projects (2nd Phase)
o Lake Fayetteville Ballfield Renovation $2,5000,000
o YRCC Expansion $1,3000,000
o Underwood Park Master Plan and Construction $2,500,000
o Walker Park Master Plan and Construction $2,400,000
o Wilson Park Improvements (RR/Hub Building) $1,050,000
o Bryce Davis Master Plan Update and Improvements $1,000,000
o Combs/White River — Planning $150,000
o Other $60,000
o Total: $10,960,000
The board further discussed the 2023 Budget.
PRAB Motion: Kincaid moved to approve Proposed Budget. Brink seconded the
Motion. Motion passed 9-0-0.
8. Future Meetings:
Jumper asked the board if they wanted to continue hybrid meetings in 2023.
The board discussed and chose to continue hybrid meetings in 2023.
9. BGO Reports: Joel Freund
Freund discussed the following:
• Gala was extremely successful.
• The size of the board is increasing by 2 members.
• The By-laws will be discussed at the next meeting.
10. Active Transportation Report: Yarri Davis
Davis discussed the following:
• The 5-year Trail Plan will be discussed this week.
• New scooters and a -bikes have been introduced.
11. General Soft Surface Trail Updates: Alison Jumper, Director
Jumper discussed the following:
• Mt Sequoyah Woods — City approved the Fayetteville Traverse Trail, which is adjacent
to Markham Hill. It will be a primitive trail and this work will begin soon.
• It has 5 — 6% grade and it will be about 5 miles.
• Recent re-route at Mt Sequoyah Trails, and signage coming soon.
12. Parkland Dedication: Zach Foster, Park Planner
Development Name:
Engineer:
Owner:
Location:
Parcel ID Number:
Park Quadrant:
Units:
Land Dedication Requirement:
Fee -in -Lieu Requirement:
Nearby Existing Parks:
Developer's Request:
Staff Recommendation
Justification:
Huntsville Road Development
Development Consultants, INC
Corter Revocable Trust
788 S Sherman Ave
765-15235-002
SE
22 Multi -Family
N/A
$20,944
Doc Mashburn Park, Mount Sequoyah Woods,
Combs/White River Park, Park Meadows Trail
Corridor
Fee -in -Lieu
Fee -in -Lieu
Proximity to existing parks
PRAB Recommendation: Dockery moved to accept fees -in -lieu and strongly
recommend the connection between the development and Doc Mashburn Park.
Brink seconded the motion. Motion passed 9-0-0.
13. Strategic Master Plan & Construction Update: Ted Jack, Planning Superintendent
Jack discussed the following:
• Wilson Park — Concrete Test
• Underwood Community Park — Consultants working on Three Schemes with a
tentative Public Meeting in December
• Park System Master Plan
o Draft Plan will be emailed Nov 9t" & Doodle Poll for meeting times
o Nov 16t" meeting will be a joint meeting with PRAB & Advisory Committee
o Plan will go on web for stake holders and public comment
14. Review of HMR Report: Ted Jack, Planning Superintendent
Jack discussed the following:
• Up 18.1 % and up $512,098
15. Announcements
November 9 Community Networking Event — YRCC
November 10 Friendsgiving Dinner - YRCC
November 18 Lighting of the Ozarks- Downtown Square
December 3 Holiday Bingo — YRCC
December 10 White Elephant 5K / 1 Mile — Downtown Square
12
16. Adjourn: adjourned the meeting at 7:29 pm.
17. Submitted by: Sonya Morell, Operations Assistant
PRAB minutes provides the basic discussions and motions of the PRAB meeting.
For more information, please refer to the PRAB meeting video provided on the city's
website.