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2022-02-22 - Agendas - Final (2)CITY OF FAYETTEVILLE MEETING AGENDA W4V ARKANSAS City Council Transportation Committee Tuesday, February 22, 2022 5:30 pm or Immediately Following Agenda Session NOTICE: THE TRANSPORTATION COMMITTEE WILL BE HELD VIRTUALLY WITH NO PHYSICAL LOCATION TO ATTEND VIDEO CONFERENCING BY ZOOM WILL BE USED FOR THIS MEETING. TO REGISTER FOR THE MEETING GO TO THIS Registration Link Members: Sarah Bunch; Sonia Gutierrez; Holly Hertzberg; Mark Kinion City Staff: Chris Brown, Public Works Director/City Engineer; Terry Gulley, Asst. PW Director for Operations/Transportation Services Director Agenda: 1. New Business: A. AMENDMENT TO CITY PLAN 2040 — MASTER STREET PLAN: Map revisions adding N. Hemlock Ave., Millsap Rd., and Futrall Dr. with a Highway Functional Classification of `Collector" (Neighborhood Link). The Planning Commission packet is attached for review. (Staff requests a recommendation from the Committee to the City Council for this item.) B. NORTH STREET CORRIDOR: Review of plans and cost estimates on the North Street Corridor — Garland Avenue to Mission Blvd. Staff will present recommended priorities for the design phase of the project. (Staff requests a recommendation from the Committee on which sections of the project to move forward to full design.) C. BUDGET ADJUSTMENT: A budget adjustment to approve additional funds for the signage change associated with the renaming of a portion of Porter Road to Stephen Carr Memorial Boulevard. D. MIDTOWN CORRIDOR: Contract Amendment #3 in the amount of $250,400.00 with Olsson Associates, Inc. for the Porter/Deane/Sycamore/Poplar Corridor (Midtown Corridor) and approval of a budget adjustment. 2. Adjourn Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF FAYETTEVILLE PLANNING COMMISSION MEMO ARKANSAS TO: Fayetteville Planning Commission FROM: Jessie Masters, Development Review Manager Paul Libertini, Staff Engineer MEETING DATE: February 14, 2022 Updated with PC hearing results from 2/14/2022 SUBJECT: ADM-2022-000007: Administrative Item (Amendment to City Plan 2040 — Master Street Plan): Proposed map revisions to add N. Hemlock Ave., Millsap Rd., and Futrall Dr. with a Highway Functional Classification of `Collector' (Neighborhood Link). RECOMMENDATION: Staff recommends forwarding ADM-2022-000007 to the Transportation Committee with a recommendation of approval. RECOMMENDED MOTION: "I move to forward ADM-2022-000007 to the Transportation Committee with a recommendation of approval." BACKGROUND: As far back as 2016, the City has been looking at different alternatives with the Sain Street Extension project to connect to the flyover, to improve the Millsap Road intersection, and to provide a side street connection to Millsap Road to help improve the functionality of the existing Millsap intersection with College Avenue. These concepts were presented at a Public Meeting on February 14, 2017. In 2019, the 71 B Corridor Plan was approved which also illustrated a side street connection from Sain Street to Millsap Road (see attachments). The construction of the proposed side street (N. Hemlock Avenue) is critical in providing a better connection to Millsap in order to improve the level of service at the College Avenue intersection. Sain Street Extension is presently under construction with an anticipated completion date of July 2022. Design is presently underway for improvements to the Millsap Road and College Avenue intersection as well the new N. Hemlock Avenue from Sain Street to Millsap Road. The City has received 60% design plans for these 2 projects. DISCUSSION: The Sain Street Extension project has received federal -aid funding in the amount of 80% of project costs with the City paying the local match of 20%. There is the possibility that the City could receive partial federal funding for the construction of 2 projects referenced above. To be eligible for federal funding, the candidate streets must be shown on the City's Master Street Plan as a collector or above. They must also be shown on ARDOT's (Arkansas Department of Transportation) Functional Classification Map as a collector or above. Millsap Road and Futrall Drive were shown on the City's 2030 Master Street Plan as collectors, but since then have been removed from the map. Obviously, N. Hemlock Avenue was not shown on map as it does not exist. Planning Commission February 14, 2022 Agenda Item 4 ADM-22-000007 MSP Amend. Page 1 of 11 Millsap Road, Futrall Drive, Sain Street and Vantage Drive are currently shown on ARDOT's Functional Class Map as Major Collectors. The Sain Street Extension which is under construction is shown as a Major Collector on ARDOT's Proposed Functional Class Map. In order to position the City to be eligible for Federal -aid funding, Engineering proposes the following changes to our Master Street Plan: • Add Millsap Rd west of College Ave as a Collector (Neighborhood Link) • Add Futrall Dr from Millsap Rd west to Gregg Ave as a Collector • Add the new N. Hemlock Avenue from Sain St to Millsap Rd as a Collector • Add Millsap Rd east of College to the new N. Hemlock Avenue as a Collector RECOMMENDATION: Staff recommends forwarding ADM-2022-000007 to Transportation Committee with a recommendation of approval. PLANNING COMMISSION ACTION: Required YES Date: February 14, 2022 O Tabled O Approved O Denied Motion: Garlock ❑X Forwarded to Transportation Second: Belden Committee, with a recommendation of Vote: 9-0-0 annrnval BUDGET/STAFF IMPACT: N/A Attachments: • Excerpt from the City Plan 2030 Master Street Plan • Fayetteville Current Master Street Plan • ARDOT Functional Class Map • ARDOT Proposed Functional Class Map • N. Hemlock Avenue Plan Sheet — Burns & McDonnell Engineering • Millsap/College Intersection Improvement Plan Sheet — Burns & McDonnell Engineering • Sain Street Near -Term Improvement Concepts • 71 B Corridor Concept Planning Commission February 14, 2022 Agenda Item 4 ADM-22-000007 MSP Amend. Page 2 of 11 EXCERPT FROM THE CITY PLAN 2030 MASTER STREET PLAN 11,11911131 oi. 21 0 C N N o c 0, N N .� E O E .1 Q M U m (D rn�Q �� � o C li o o d o N N 2 0 Q 12130/2021. 11:41:57 AM Existing Street Freeway/Expressway Regional Link- High Activity Regional Link Neighborhood Link Institutional Master Plan CA U==1►11 1 C ^1 IMMCAIT ILA A C'TC13 C'TE2CCT r21 A AI Urban Center Planned Street Neighborhood Link Regional Link F Residential Link C N 'IT 0 04 O E C E O E V Q V N U m (D rn �Q� c o .� 0 0 0 0 N N Q 1:18,05$ 0 0.2 0.4 0.8 mi 0 0.35 0.7 1.4 km a w sn1,1 th e Clly of Faienevlllea,ne nc. ib, CIIyY1 F�ayeuevGille nab�mbm �mm 1y b w ma a lh— dW A D T Functional Class C N 'IT 004 O C E O E Q LI c U m (D U) �Q� rn � Li co o N N Q 1213012021, 12;04;46 PM 1-Z).207 d .35 C 7 1.4 mI Functional Class Minor Arterials Other Other Prin6pal Arterials 0 [}.$ 1 2 kni lnt�r�tate Minor Collect r 0 ARDOT C),m s Major Cn factor — Other freeways & Expressways &Lvp.4 PA HERE it"n, Uga% Inlbmvp. INCH Nr P. HRCan.E*6 Wn.robCFine(&�K�mI,Em4Kx".Fab InmLorift NGCC. ui 0pmSbFWMmp mvrh— enn the [S Ijw C=munlry Juha 2L C} Wmmnt of 7rarcpmtatlon Ewi.HEREUdmin,RUA.USG6.NPSIk*un G"Nph}� lrbf . Lo 3eOffix AjI jnm GKe OmphirIpkrnawsyajemuB�wJ I Functional C CV7 0� O E N N E O N U rn� CU (D rn c Q CD 0 �LL o o N N Q 12W2021, 1;45:33 PIM 1-29, 207 Functional Class Mirror CotleCtar Proposed Functional Class d 0.35 C -? 1.4 mI Int�r�tate — Other Freeways & Expressways Major Coil -actor 0 0.5 1 2 PCITi Major Citlact❑r •—• Other Principal Arterials Mlrlor Artar sls &Lvpj4 DA HERE JWwin. Uga% InlbmSap. INCREMWIr P, HRCan.E*6 Wn.robC:inu K�mI,Em4KxvL6.EW �` Minarluierials d AFt6OT destrlcts Iarm n C. Lq OpmStrwMap aavr6�� end the MS lJw John 2L❑ WmmnL oI 7rarcpodatlon Esl.HEREUdmin,RUA.USG6.NPSIk*un G"Nph}� Lrbf . Lo 3eOffix AJI Jnm GKe OmphirIpkrnawsyajemaB�wJ I :t r} MIGNWAY'018 PLAN DON I PLAN 1 � 1 Rat«back GraeAWaY l ----------------- r I - K-7 , Transportation Framework Milsap to Clear Creek Trail 718 Main Line The College Avenue malnllne changes substanualy into a divided "eapressway" section north of Milsap at its interchange with the Fylbrlght Expressway, con- linuing norlh as a sla-lane section with double left turn lanes at Joyce Boulevard - and Shepberd Lane. Significant emblems are relatively high speed, extremely pour pedestrian aCcass,and an abrupt re-entry into urban traffic at the Milsap P Intersection, with an mstrtamely snort merge with an eastbound to southoound ramp on the Fulbrlght. The left -lane entrance Ig the Furbrlght fur tratfiC headed Ear to both t-49 and local retail destinations In the Mall District, coupled with high volume left -turns to Whole Foods and Milsap Road u-tei Serious batkups in the northbound left lane of Celle, The plan suggests ideas for a major Fe' sign at the Fulbel ght Expressway access displayed on thh and a separate board. aloe �� A major element of this Involves refpcated the northbound TiB lanes west to M.- _ - parallel the southbound lanes. This enables redesign of the interchange, produc- - es. a more leglral right lane entrance to the freeway that also reduces backups in the norhhound left line. r ' Existing Circulator/Collector Streets t The Mall District has a number of collector routes, but some of these sutler From 1jl5[vntlnu it le% er adja[On[ ies to arlHiat In[ensiCtlpM1s. These existing mules in- clude Front Sueet between Mll sap and Jai which is a highly useful facility but has stacking problems and conflicts at both ends; Frontage Read between Joyce - and Zion; Mall Avenue between Shiloh and tho NWA Mj;I; and Van Ascho. A cur- . � fenny programmed I—jett would connect Sain and Vantage Drlves, cons-el"I North Front and Joyce. Kew Circulator/Collector Streets x The concept illustrated here proposes key new col lector segments that would i wovide a more continuous collector system Z particulw bench[ would be to ov pride ways around the Joyce and College Intersection. Many of these are rerat- ed To modifications OF the Interchange. They include Connecting Norlh Front to North Frontage Road and roiocating the t[oublesome Front and Milsap interwc- tion Farther to the east; providing direct asxess from Joyce m the freeway using [he Salnivantage connection; potentially ending the freeway suction with an at - grade Intersectlon at Plainview, prOVIdng an eX Mnslon OF the Plal"WWW collector r [o Mail Drlre; and connecting Van Asc he with the west frontage read. y Private Connected Circulation Routes - - The most sigmftmrrt of these is the cl rcumremnnral read around the Mall. [nano- , es or relocation of t1Ns undemsed access are related to concepts for imporved deY0lepment an The Mall site. w Regional Shared Use Trails the Mall District segment Intl udes both the nazofback Greenway and the Mud ' Creek Trail. These traits Wmide excellent active transportation access from the ' r entire region Joyce College Avenue Trail Network A major function or a local trail network Is to link the manor regional trails to businesses and destinations in the district. Recommended projects lncidde ex- tending the Kitty Creek Trail spur north as ashased use path along Frontage r Road and south to the Mud Creek Trail; exterrding a shared m path to the Mall . along a future Pla Inview/Mah Avenue corridor; and Incorporating a trail link be- - tween the Mali tral lhead and Mall Avenue in tell redesign of the Mall site. Transit (BRT) Stations The Northwest Arkansas region is contemplating a Bus Rapid Transit concept for the 1119 corridor from Fayetteyl lie to aenlnnyrlle. The plan enyrslons a trmslt sta- y- • tion at either the Zion Road mail entrance w shepherd terra Unlike urban inter• f 5eutipns. these station sites would be in tumours separated from the relatively complex innersetDons41 1 J � r College Avenue "Mainline" — Existing Circulator/Collector Streets Proposed Collector Links • 0 0 • IF Future Links Requiring Redevelopment — Private Connected Circulation Regional Shared Use Trails ■ ■ ■ ■ ■ Proposed College Avenue Trail Network On -Street Bikeways Surban intersection N0961nning Commission ( Transit (BRT) Stops February 14, 2022 Agenda Item 4 ADM-22-000007 MSP Amend. Page 7 of 11 1 1 1 ! ! 1 1 1 1 � I 1 1 1 ! 1 Safn 1 � t ■■ � 14 r 1 1 I A Oki I C N V -p 0 N E 7o d O c: U) N CD E CDC: LL o o d o N N Q College Avenue "Mainline" Existing Circulator/Collector Streets Proposed Collector Links • ■ ■ ■ • Future Links Requiring Redevelopment Private Connected Circulation Regional Shared Use Trails ■ ■ ■ ■ ■ Proposed College Avenue Trail Network �- On -Street Bikeways Urban Intersection Nodes Transit (BRT) Stops -..% BURNS NXZ WDONNELL. 6815 1,a- Orchard Road, Sule BJ Spingdek, Ark. 72762 479725•Sa601—b—nrod,— Ivy ►. C Q n O a LPL O N _ 0 o.EE —Aft monk s- ru--61 -aaat 10 J4 "� +� •7 '.3i� � e p Arta- 1 11�. $ _'•. ao.o � �) � - - _ � +,4��ira f , Y �, fr- •� �'•\r/ 11._ , ' VP=� '��' .v _ 1.;�T � :aa•�{T�^,' �i irtvy y.�'ad.' .� ..����,—��,.��'i�' � �.d Jt N SAIN STREET EXTENSION WITH NEAR TERM IMPROVEMENTS 700 150 ° 150 700 B°° O N -�2 To College Ave �R I l - UNIVERSITY OF ARICANSAS OFFICE OF THE REGISTRAR LA ------------ es i _�. Y. N N - E 'O� d E a)c� CDL o �� o o d o N 0 Q ®I 1or7i 6,.(! 12 N v N E caa U) Q � O LL O O -'LW-O d (D N C) Q Y • - �- �. f` 1 ` . s BANK CELL MNHER _ y • ti ' f .y . . a F" KM� , - � RD �. ti, VAI,VpLINE r••�'i ' F'wSiNG CANE'S • � �GOlRIELL LLJ a ` +A ti w � CITY OF FAYETTEVILLE ARKANSAS W TRANSPORTATION COMMITTEE MEETING OF FEBRUARY 22, 2022 TO: Transportation Committee Members THRU: Chris Brown, Public Works Director FROM: Matt Casey, Engineering Design Manager DATE: February 18, 2022 SUBJECT: North Street Corridor CITY COUNCIL MEMO This 2019 Transportation Bond Project extends along North Street from Garland Avenue to Mission Boulevard. This corridor is an important east -west route for commuter traffic, that runs through existing neighborhoods. The project will include a mix of congestion relief, capacity improvements, pedestrian and bicycle facilities that will address issues for all users. On March 16, 2021, the City Council approved a contract with McClelland Consulting Engineers for the survey and conceptual design of the improvements for this corridor. City Staff received the conceptual plans for this corridor in October of 2021. Plans and a "walk-through" video explaining the project were posted on the project website at that time. A Speak Up Fayetteville page was created providing an avenue for citizens to answer questions and provide input on the concepts for the project. The results of the public input and the conceptual plans were presented to the Transportation Committee in December of 2021. Since the December meeting, Engineering staff have evaluated the public input and cost estimates to develop a priority list of the project segments. Below are the segments in order of priority: 1. North Street and College Avenue Intersection - $380,000 2. Garland Avenue to Razorback Greenway a. Garland Intersection - $850,000 b. Garland Avenue to Leverett Avenue - $1,100,000 c. Leverett Avenue to Razorback Greenway - $650,000 3. College Avenue to Mission Blvd. - $980,000 4. Gregg Avenue to College Avenue - $520,000 5. Razorback Greenway to Gregg Avenue - $480,000 Total Project Estimate - $4,960,000 The original amount allocated for this corridor in the 2019 Transportation Bond Program was $3,420,000. $233,745 has already been encumbered for the preliminary design of this project as well as the design of the North and Mission intersection project leaving $3,186,255. Staff Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 recommends that priority numbers 1 and 2 ($2,980,000) move forward to final design and construction. Numbers 3 through 5 ($1,980,000) could then be considered for future bond phases if the funds are available. A contract amendment with McClelland Consulting Engineers will be developed and presented to the City Council for consideration once the decision is made on which project sections to move forward on. Attachments: North Street Corridor Exhibit Lu lid �.HQ Q v3 _ w Jn3 ` Ln w k > iA— • f --- _—-- = PRELIMINARY • •� ~y- NOT FOR CONSTRUCTION - r - - ORIGINAL SIGNATURE ON FILE Y s'. Lu Lu Uj ry N .� x 441111,1 / r Ire a f J'� IAS HWY 112/ N �•r..�_ r� e GARLAND AVE J • F y J > ` -i PLAN SCALM: ` g K ant. IN FEET �! lGr tY f m aor . d ..L � � � i•'�' l J , Ibr�rrl�ibBIOYIL t �, f 1 CtlIMM�V=dl& y1J o y ` _ u •01— w 0 w _ o > Ir LLJ w �. , ii NORTH ST J a� �CORRIDOR `' - F��.� ! > WEST / ' F' br8ii Q :.: �.. W aI - •- Y �,'~ �� �� DESIGNED BY : DRAWN BY ` �� - — I •.w....w �,�. <A•'f -.I• . _ ; .• ELA ELA A ' - ~- - } ( ✓ W 1 DATE: REVISION: a 10/11/2021 REV. 30% JOB NUMBER: mw 1 20-2179 Lu U) ---------- -- =� J LA 7. ji►-' Z Z ... 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I a 'll .�j:a r Si r. l �,yl , •, I r `•.ry�,1� I ;� ' r � n 7ii.. 1. aw l 2C : f' , ~ NORTH ST CORRIDOR EAST Z / Il. i•T - 4 r t • ' ,� , - , ( . - DESIGNED BY: DRAWN BY: _ r4 ELA ELA �- DATE: REVISION: 10/5/2021 REV. 30% O 1 , - I S., t Y ._. �t , Y _ r - _ , 1 ♦ SCALE: JOB NUMBER: i ` ,f a .. a. . , i.. ,.. _ . 3•? - -•Y - 1"=40' 20-2179 EX-4 OF FAy ETTF. ti y'a f v T Ali 9gKq ry5 PS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 308-21 File Number: 2021-0917 RENAME STREET TO STEPHEN CARR MEMORIAL BOULEVARD: A RESOLUTION TO RENAME THAT PORTION OF PORTER ROAD BETWEEN DEANE STREET AND MOUNT COMFORT ROAD TO STEPHEN CARR MEMORIAL BOULEVARD AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, Stephen Paul Carr grew up in Woodsland, Texas and attended college at Southwest Baptist University in Bolivar, Missouri where he played football and earned his Bachelor of Science in Economics and Finance; and WHEREAS, after moving to Fayetteville and working at Sam's Club, Stephen Carr followed his lifelong dream of being a police officer by joining the Fayetteville Police Department in April of 2017: and WHEREAS, Stephen Carr successfully completed the Arkansas Law Enforcement Training Academy, his field training with the Fayetteville Police Department, and began his career as a patrol officer in December of 2017. and WHEREAS, Officer Stephen Carr served Fayetteville with distinction, professionalistn. bravery, dedication and kindness as a model patrol officer; and WHEREAS, Officer Stephen Carr was ambushed as he sat in his marked patrol vehicle in the back parking lot of the police station and was brutally murdered by a cowardly assassin on December 7, 2019; and WHEREAS, the City of Fayetteville has determined that our valiant and much loved and respected Officer Stephen Carr will not be forgotten, but will be honored not only by the existing memorial at the police station. but also by renaming that portion of Porter Road from Deane Street running under Page 1 Printed on 1218121 Resolution: 308-21 File Number.' 2021-0917 Interstate 49 to Mount Comfort Road as Stephen Carr Memorial Boulevard. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l : That the City Council of the City of Fayetteville. Arkansas hereby renames the portion of Porter Road from Deane Street under Interstate 49 to Mount Comfort Road to the Stephen Carr Memorial Boulevard in honor and respect for Fayetteville's fallen hero. Section 2: That the City Council of the City of Fayetteville. Arkansas hereby approves the attached budget adjustment to pay for the replacement Interstate 49 signs for the Stephen Carr Memorial Blvd. and their installation. PASSED and APPROVED on 12/7/2021 Attest: Kara Pax on, City Clerk Treasurer 64 `���,tn�tirrrr T R • YE E _ ••' gRKAN`'P' i�N Page 2 Printed on 1218121 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 sw (479) 575-8323 Text File File Number: 2021-0917 Agenda Date: 12/7/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C.2 RENAME STREET TO STEPHEN CARR MEMORIAL BOULEVARD: A RESOLUTION TO RENAME THAT PORTION OF PORTER ROAD BETWEEN DEANE STREET AND MOUNT COMFORT ROAD TO STEPHEN CARR MEMORIAL BOULEVARD AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, Stephen Paul Carr grew up in Woodsland, Texas and attended college at Southwest Baptist University in Bolivar, Missouri where he played football and earned his Bachelor of Science in Economics and Finance; and WHEREAS, after moving to Fayetteville and working at Sam's Club, Stephen Carr followed his lifelong dream of being a police officer by joining the Fayetteville Police Department in April of 2017; and WHEREAS, Stephen Carr successfully completed the Arkansas Law Enforcement Training Academy, his field training with the Fayetteville Police Department, and began his career as a patrol officer in December of 2017; and WHEREAS, Officer Stephen Carr served Fayetteville with distinction, professionalism, bravery, dedication and kindness as a model patrol officer; and WHEREAS, Officer Stephen Carr was ambushed as he sat in his marked patrol vehicle in the back parking lot of the police station and was brutally murdered by a cowardly assassin on December 7, 2019; and WHEREAS, the City of Fayetteville has determined that our valiant and much loved and respected Officer Stephen Carr will not be forgotten, but will be honored not only by the existing memorial at the police station, but also by renaming that portion of Porter Road from Deane Street running under Interstate 49 to Mount Comfort Road as Stephen Carr Memorial Boulevard. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby renames the portion of Porter Road from Deane Street under Interstate 49 to Mount Comfort Road to the Stephen Carr Memorial Boulevard in honor and respect for Fayetteville's fallen hero. City of Fayetteville, Arkansas Page 1 Printed on 124842021 File Number: 2021-0917 Section ?: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment to pay for the replacement Interstate 49 signs for the Stephen Carr Memorial Blvd. and their installation. City of Fayetteville, Arkansas Page 2 Printed on 121812021 Legistar ID No.: 2021- 0917 AGENDA REQUEST FORM FOR: Council Meeting of December 7, 2021 FROM: Council Member Holly Hertzberg and Mayor Lioneld Jordan ORDINANCE OR RESOLUTION TITLE AND SUBJECT: A RESOLUTION TO RENAME THAT PORTION OF PORTER ROAD BETWEEN DEANE STREET AND MOUNT COMFORT ROAD TO STEPHEN CARR MEMORIAL BOULEVARD AND TO APPROVE A BUDGET ADJUSTMENT APPROVED FOR AGENDA: Mayor Li -^,.t,( h l r/ Zi H lly ertzberg Date l / �X-2 1 . rdan D to --- ---r City Attorney kit Williams Approved as to form Date Williams, Kit From: Hertzberg, Holly Sent: Wednesday, November 17, 2021 12:59 PM To: Williams, Kit Subject: Re: FW: Road Name Change -Porter Road Thank you Kit! The resolution is more than acceptable to me. Have a great rest of your afternoon! On Nov 17, 2021 at 12:55 PM, <Kit Williams> wrote: Holly, I have now received the budget adjustment and so only need your approval by singing the agenda request form or indicating by email that the Resolution is now acceptable to you. Kit From: Williams, Kit Sent: Wednesday, November 17, 2021 9:20 AM To: Hertzberg, Holly <holly.hertzberg@fayetteville-ar. ev> Subject: RE: Road Name Change -Porter Road Holly, Attached is the amended resolution referring to a budget adjustment which should be provided promptly by our Budget Division. I also changed the agenda request form and resigned with today's date. Kit From: Hertzberg, Holly Sent: Tuesday, November 16, 2021 8:04 PM To: Williams, Kit <kwilliams fa etteville-ar, av> Subject: Fw: Road Name Change -Porter Road Kit, Could you incorporate funding approval for signage into the Stephen Carr Memorial Blvd. resolution? Thank you! Holly From: Brown, Chris <cbrown@fayetteville-ar.gov> Sent: Tuesday, November 16, 2021 7:48 PM To: Hertzberg, Holly <holl .1lertzl)er fa etteville-ar. ov> Cc: Norton, Susan <snorton@fayetteville-ar.go_v_>; Becker, Paul < becker fa etteville-ar. ov> Subject: FW: Road Name Change -Porter Road Hi Holly, 41 DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY TO: Mayor Jordan City Council Kit Williams City Attorney Blake Pennington Assistant City Attorney CC: Susan Norton, Chief of Staff Jodi Batker Chief Reynolds Paralegal Kara Paxton, City Clerk/Treasurer FROM: Kit Williams, City Attorney DATE: November 17, 2021 RE: Renaming part of Porter Road to honor Officer Stephen Carr Council Member Holly Hertzberg requested that I draft a Resolution to rename the portion of Porter Road from Deane Street that runs under Interstate 49 to Mount Comfort Road as Stephen Carr Memorial Boulevard. Mayor Lioneld Jordan has joined with Holly as the co-sponsor of this Resolution. Holly has been working with Chief Reynolds on this renaming project to honor Officer Stephen Carr, an exemplary, brave and dedicated officer brutally murdered in an ambush while seated in his marked police vehicle parked behind the police station on December 7, 2019. This renaming, if approved by the City Council, will be an appropriate memorial to Officer Stephen Carr on the second anniversary of his tragic killing in the line of service. Our Street Naming Committee which ensures addresses will be easily understood and intelligible to Emergency Services has approved this proposed name change. GIS has provided the attached color map of where Porter Road would be changed to Stephen Carr Memorial Boulevard as it goes under 149. Holly and Chief Reynolds chose this site where the Memorial Boulevard runs past the new Police Headquarters before going under I49. The Arkansas Highway Department of Transportation's appropriate signage at this exit/ entrance to 149 will show Stephen Carr Memorial Boulevard. Chief Reynolds' promise that Stephen Carr will not be forgotten is ensured by this name change to Stephen Carr Memorial Boulevard. RESOLUTION NO. A RESOLUTION TO RENAME THAT PORTION OF PORTER ROAD BETWEEN DEANE STREET AND MOUNT COMFORT ROAD TO STEPHEN CARR MEMORIAL BOULEVARD AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, Stephen Paul Carr grew up in Woodsland, Texas and attended college at Southwest Baptist University in Bolivar, Missouri where he played football and earned his Bachelor of Science in Economics and Finance; and WHEREAS, after moving to Fayetteville and working at Sam's Club, Stephen Carr followed his lifelong dream of being a police officer by joining the Fayetteville Police Department in April of 2017; and WHEREAS, Stephen Carr successfully completed the Arkansas Law Enforcement Training Academy, his field training with the Fayetteville Police Department, and began his career as a patrol officer in December of 2017; and WHEREAS, Officer Stephen Carr served Fayetteville with distinction, professionalism, bravery, dedication and kindness as a model patrol officer; and WHEREAS, Officer Stephen Carr was ambushed as he sat in his marked patrol vehicle in the back parking lot of the police station and was brutally murdered by a cowardly assassin on December 7, 2019; and WHEREAS, the City of Fayetteville has determined that our valiant and much loved and respected Officer Stephen Carr will not be forgotten, but will be honored not only by the existing memorial at the police station, but also by renaming that portion of Porter Road from Deane Street running under Interstate 49 to Mount Comfort Road as Stephen Carr Memorial Boulevard. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby renames the portion of Porter Road from Deane Street under Interstate 49 to Mount Comfort Road to the Stephen Carr Memorial Boulevard in honor and respect for Fayetteville's fallen hero. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment to pay for the replacement Interstate 49 signs for the Stephen Carr Memorial Blvd. and their installation. PASSED and APPROVED this 7T" day of December, 2021. APPROVED: ATTEST: City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 CITY COUNCIL (O16) 2021 Requestor: Kevin Springer BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a budget adjustment in the amount of $25,000.00 to pay for costs associated with the changing of Porter Road to Stephen Carr Memorial Blvd. COUNCIL DATE: LEGISTAR FILE ID#: Budget Director TYPE: JOURNAL #: 12/7/2021 Date D - (City Council) GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: v.2021101 1 TOTAL 25,000 25,000 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.090.6600-5315.00 25,000 - 21015 EX Contract Services 1010.001.0001-4999.99 - 25,000 RE Use Fund Balance - Current C:\Users\kwilliams\AppData\Local\Microsoft\windows\INetCache\Content.Outlook\H36KG9LY\BA Porter Road Change to Stephen Carr Memorial Blvd 1 of 1 W49V Date 11 /04/2021 Trail/Street Trail Street Sub -Division Name police hq Requested Name Stephen Carr Memorial Blvd Requested By Holly Hertzberg Comments Need to get this to the committee with an expedited turnaround time. Ok perfect. I would like the section of Porter Road from Mount Comfort to Deane ` Street to be renamed Stephen Carr Memorial Boulevard. I j Street Map stephen carr.png 636.17KB GIS GIS Comments full name would look like N Stephen Carr Memorial Blvd GIS Approver Coaty, Gunder Date 11 /4/2021 Fire Fire Comments Fire Signature fr�rrrJ'�r�r" Date 11 /812021 PD PD Comments PD Signature Date I,��/r-r� c-G/OI All Approvals/Rejections Fire Approval Api- oved Rejected PD Approval Approved Rejected GIS Approval Approved Rejected Final Comments City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 CITY COUNCIL (O16) 2021 Requestor: Kevin Springer BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A RESOLUTION TO RENAME THAT PORTION OF PORTER ROAD BETWEEN DEANE STREET AND MOUNT COMFORT ROAD TO STEPHEN CARR MEMORIAL BOULEVARD AND TO APPROVE A BUDGET ADJUSTMENT COUNCIL DATE: 12/7/2021 LEGISTAR FILE ID#: 2021-0917 KevbyvSpv'&ng-ex 1111712021 3:52 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 25,000 25,000 v.20211011 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.090.6600-5315.00 25,000 - 21015 EX Contract Services 1010.001.0001-4999.99 - 25,000 RE Use Fund Balance - Current H:\BudgetAdjustments\2021—Budget\City Council\12-07-2021\2021-0917 PORTER RENAMING TO STEPHEN CARR MEMORIAL BLVD.Asoi 1 Matt Casey Submitted By City of Fayetteville Staff Review Form 2022-0169 Legistar File ID 3/15/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/22/2022 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Approval of Contract Amendment #3 in the amount of $250,400.00 with Olsson Associates, Inc. for the Porter/Deane/Sycamore/Poplar Corridor (Midtown Corridor) and approval of a budget adjustment. 4602.860.7218-5860.02 Account Number 46020.7218.1000 Budget Impact: 4602 - Street Projects 2019 Bonds Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: Fund Midtown Corridor Project Title $ 4,912,566.00 $ 171,492.55 ? 4,741,073.45 $ 250,400.00 $ 250,400.00 $ 4,741,073.45 V20210527 2019-00000800 Previous Ordinance or Resolution # 255-19 2019-0000053 Approval Date: —� CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 15, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director FROM: Matt Casey, Engineering Design Manager DATE: February 22, 2022 CITY COUNCIL MEMO SUBJECT: Approval of Contract Amendment #3 in the amount of $250,400.00 with Olsson Associates, Inc. for the Porter/Deane/Sycamore/Poplar Corridor (Midtown Corridor) and approval of a budget adjustment. RECOMMENDATION: Staff recommends approval of Contract Amendment #3 in the amount of $250,400.00 with Olsson Associates, Inc. for the Porter/Deane/Sycamore/Poplar Corridor (Midtown Corridor) and approval of a budget adjustment. BACKGROUND: The Midtown Corridor is a priority project in the 2019 Bond Program and includes several different components. The corridor is 2.3 miles in length and runs in an east -west direction through a flat part of the middle of the city from 1-49 at Porter to College Avenue at Poplar Street. Along Porter Road and Deane Street from the interstate to Garland Avenue the project includes street improvements with new turn lanes and drainage as well as separated pedestrian and bicycle facilities. This includes coordination with the construction of the new police headquarters and fire station. The street, drainage pedestrian, and bicycle improvements will continue along Sycamore Street from Garland Avenue to the Razorback Greenway. From the Greenway to College Avenue, the project will include multi -use trail construction along the Poplar Street alignment. Finally, a connection to the south from Poplar Street to Gregory Park will be designed as part of this contract. The City Council approved a design contract with Olsson Associates, Inc. in November of 2019. On February 15, 2022, the City council approved a change order to the Police Headquarters contract with Flintco, LLC to include the construction of the first phase of the Midtown Corridor. Phase 1 includes the improvements along Porter Road and Deane street for the extents of the Police Headquarters and the new Fire Station. DISCUSSION: Through the final design process of this project, Olsson has identified design and surveying elements that were required that were beyond the approved scope of their design contract. Construction phase services for Phase 1 are also necessary as the project moves forward with construction. Staff has worked with Olsson to develop contract amendment 3 to cover these additional services. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 A full list of the design scope changes is included in Appendix A of the contract amendment. The contract amendment includes the following: 1. Additional right of way and easement documents. 2. Utility coordination. 3. Utility design and redesign of storm sewer to accommodate utilities. 4. Additional survey beyond the original scope. 5. Construction phase services and materials testing. 6. Project Management BUDGET/STAFF IMPACT: This contract amendment of $250,400.00 will be paid for from the Transportation Bond Fund. The total design fee including this change will be $1,332,971.40 of which $410,000 will be paid from Walton Family Foundation grant funding, $29,316.00 from the Police Headquarters Bond Fund and $893,655.40 from the Transportation Bond Fund. The construction of Phase 1 of the project is $4,169,565.00 with a contingency of $280,000.00 bringing the current project total to $5,502,536.40 if this contract amendment is approved. Attachments: Olsson Associates, Inc. Scope and Fee - Engineering Agreement Budget Adjustment AMENDMENT NO. 3 To CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE PORTER/DEANE/SYCAMORE/POPLAR CORRIDOR Between CITY OF FAYETTEVILLE, ARKANSAS And OLSSON, Inc. WHEREAS, on November 19, 2019, the City of Fayetteville, Arkansas (CITY OF FAYETTEVILLE) and Olsson, Inc. of Fayetteville, Arkansas (ENGINEER) entered into an Agreement for professional engineering services in connection with the Porter/Deane/Sycamore/Poplar Corridor (the "Project"); and WHEREAS, the scope of the current contract excluded additional engineering services, and the CITY OF FAYETTEVILLE now wishes to increase the scope of work to include these additional engineering services as described in the scope of services attached as Appendix A, and WHEREAS, the current Agreement must now be amended to provide the additional scope and amount of compensation to the ENGINEER for the additional work; and NOW THEREFORE, in consideration of the mutual covenants and Agreements herein contained, CITY OF FAYETTEVILLE and the ENGINEER, the parties hereto, stipulate and agree that the Contract for Professional Engineering Services dated November 19, 2019 is hereby amended in the following particulars: SECTION 5 — PAYMENTS TO THE ENGINEER Section 5.1 is amended as follows: 5.1 The maximum not -to -exceed amount authorized for this agreement is increased by this Amendment 3 in an amount of $250,400 from $1,082,571.40 to $1,332,971.40 which includes all reimbursable expenses. APPENDIX A — SCOPE OF SERVICES Add the following scope of work as described in the attached Appendix A for Amendment 3. Amend Section A.4 to include additional fees as shown in the attached Appendix A for Amendment 3. Amend Section A.5 to reflect the revised project schedules as shown in the attached Appendix A for Amendment 3. All other provisions of the original Agreement remain in full force and effect 019-3988 Amendment No.3 Page 1 IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and ENGINEER, by its authorized officer have caused this Amendment to be duly executed this day of , 2022. CITY OF FAYETTEVILLE, ARKANSAS By: Mayor, Lioneld Jordan ATTEST: By: City Clerk OLSSON, INC. By: ko) t 1k,4 Brad Hammond, P.E.; Office Leader By: Richard D. Herrick, P.E.; Vice President END OF AMENDMENT NO. 2 TO CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES 019-3988 Amendment No.3 Page 2 MIDTOWN CORRIDOR -- APPENDIX A SCOPE OF SERVICES AND FEE ESTIMATE FOR AMENDMENT NO 3 During execution of the preliminary and final design, the CITY OF FAYETTEVILLE requested additional scope items that were not included in the original Consultant contract. The purpose of this amendment is to revise and update the scope of services and fee estimate to reflect the requested changes and adjustment in the work effort. Below is a list of the additional work items and a general description of each task. TASK 1: ADDITIONAL RIGHT OF WAY AND EASEMENT DOCUMENTS - $13,000 1.1 Amendment 1 to the original contract included time and effort for title work and to prepare the ROW and Easement documents required for construction of the project. Amendment 1 assumed title work and the preparation of documents for 75 tracts. As a result of the final design, documents were required and prepared for 101 tracts. This scope item is for the title work and preparation of easement documents for the additional 26 tracts. Additional Fee = $13,000 TASK 2: UTILITY COORDINATION - $31,500 2.1 This work includes plan submittals, meetings, phone calls, identification of potential conflicts, determining pothole locations, transfer the pothole information to the plans and other general utility coordination efforts required for the projects since November 2021. Additional Fee = $20,000 current plus remaining time estimated at $11,500 totaling $31,500 TASK 3: UTILITY DESIGN OR REDESIGN TO AVOID UTILITIES - $8,000 3.1 This work includes assisting utilities in the design and layout of their facilities and re -design of storm drainage to avoid utility conflicts since November 2021. Additional Fee = $8,000 TASK 4: ADDITIONAL SURVEY - $16,900 4.1 Re -survey of one -call utility locates: Utility One -Call services had to called out to the project an additional two times to locate utilities that were missed during previous visits. Additional Fee: $1600 4.2 Survey for utility potholes: Olsson was required to flag the locations in the field, then return to survey the exposed utility. Additional Fee: $5100 current plus estimated remaining time at $3000 totaling $8100 4.3 Survey to stake ROW and Easements: As requested by the City, Olsson has staked and flagged in the field the location of proposed new right-of-way and easements to clarify the locations for the property owners as part of the acquisition process. Additional Fee = $3200 current plus additional requests estimated at $4000 totaling $7200. TASK 5: CONSTRUCTION PHASE SERVICES FOR THE ROUNDABOUT PROJECT - $173,000 (assumes construction from March 1, 2022, through December 1, 2022 — 9 month, 39 weeks — see attached detailed scope of services) 5.1 Contract Administration including meeting attendance, review of contractor submittals, responding to requests for information, preparing change orders, reviewing monthly pay estimates associated with the roadway, conducting "as -built" survey of city utilities and preparing record drawings. $46,000 5.2 Part-time construction observation estimated at an average of 4 hours per day for the specified time. $82,000 5.3 Construction testing including earthwork, concrete and asphalt. $45,000 TASK 6: PROJECT MANAGEMENT OF TASKS 1 THROUGH 4. - $8,000 GRAND TOTAL AMENDMENT NO 3 = $250,400 SCHEDULE The schedule for the Porter Deane Roundabout is revised to include construction phase services to be completed on or before December 1, 2022. The schedule for submittal of the Deane/Sycamore 100% plans is revised to April 1, 2022. The schedule for the submittal of the Poplar/Woodland 100% plans is revised to April 1, 2022. SCOPE OF SERVICES CONSTRUCTION PHASE SERVICES For Porter Road / Deane Street Roundabout Intersection Fayetteville, Arkansas SCOPE OF SERVICES Construction Phase Services —The scope of this work includes part-time observation, administration, and materials testing for the above referenced project. The estimated fee is based on 9 months of construction. PHASE 100: Construction Administration • Assist the City in planning and conducting a pre -construction meeting • Perform review of shop drawings and materials submittals and issue back to contractor • Provide professional review and coordination throughout construction, including periodic attendance at progress meetings, schedule reviews, dealing with contractor and utility issues, issuance of field orders, work change directives, and change orders, and review and approval of contractor's pay applications. • Prepare up to 1 Change Orders requiring plan revisions. • Receive contractor requests for interpretation or clarification on the intent of the contract specifications during construction and issue responses as required. Coordinate with the City, the communication of such responses to the prime contractor. • Determine whether or not the contractor is generally adhering to the specifications and plan documents, and schedule through on -going observations. • Report to City, giving opinions and suggestions based on the observations regarding defects or deficiencies in the contractor's work and relating to compliance with the contract documents. • Prior to final walk-through submit to the contractor a list of items observed to require completion or correction. • Provide review of final documentation including the final pay estimate, final change order and punch list review. • Provide as -built survey of the city owned utilities (storm, sanitary, water) and of any changes made in the field during construction. Spot -shots to verify curb locations and elevations will be provided. • Provide record drawings based on the as -built survey and markups provided by the contractor and construction observer. PHASE 200: Construction Observation • See the attached "Duties of Resident Project Representative" • Construction Observer(s) to review plans and construction documents and set up appropriate field documentation books. • Perform part-time construction observation and document the work in progress. • Compile a daily diary that documents weather conditions, contractor(s) construction activity, contractor's personnel, equipment utilized, and discovered irregularities in the materials used or quality of work performed. • Determine the contractor's compliance with the contract and specifications and reject work and/or materials that are not in compliance. • Provide observation and documentation of the project traffic control and detour signage and communicate deficiencies to the contractor. PHASE 300: Materials Testing • Provide construction materials testing and reporting in accordance with the testing frequencies outlined in the contract documents including concrete air, slump and cylinders; soil and base rock proctors and Atterberg limits; aggregate gradations and deleterious substances; soil density testing; aggregate base rock density testing; storm sewer trenches; asphaltic concrete density testing by nuclear gauge; and asphalt content of hot mix asphalt as detailed below: Pavement Subgrades —The subgrades within the footprint of the proposed pavement areas will be evaluated with respect to stability and moisture content. The subgrades will be proof rolled with heavy construction equipment prior to placement of fill and following construction of the pavement areas. Fill Placement — Olsson will obtain samples of materials proposed for use as structural fill for laboratory testing. Laboratory tests, including standard Proctors, Atterberg limits, and P-#200 tests will be performed to classify and determine physical properties of the proposed fill materials. Olsson will observe and perform field density tests on structural fill placed within the footprint of the proposed pavement areas. Utility Backfill — Olsson will obtain samples of backfill material for standard Proctor and Atterberg limits testing. Field moisture -density tests will be performed in backfill placed within segments of utility trenches, and/or along segments of foundation walls. Olsson has based this proposal with testing being performed at a minimum of: Exterior Concrete — Field tests, including slump, air entrainment and temperature, will be performed on samples of concrete obtained from these structures. Cylinders will be cast from the concrete used in the construction of the structure for compressive strength testing. Asphaltic Concrete — Olsson will perform field density tests on each lift of the base and surface courses of asphaltic concrete pavement. Olsson will provide in -place density testing to establish a rolling pattern to achieve the required density of each lift of material. In addition, Olsson will core the asphaltic concrete base and surface courses and run lab tests for core densities and thicknesses. Olsson is assuming two lab tests will be completed for asphaltic mix design verification: one for the base mix and one for the surface course. Reporting - Olsson's field professionals will prepare typed field reports summarizing each day's field observations, presenting test results, and detailing items not in compliance with the project drawings and/or specifications. Draft copies of the field reports will be provided daily to the designated field representative if requested. Field reports will be reviewed by our project manager and transmitted to the Client, Architect, Structural Engineer, General Contractor, and Building Official. Following completion of the project, Olsson will prepare a final summary report stating its opinion regarding whether the portions of the work that were observed, inspected and/or tested were in compliance with the project specifications. Assumptions. Exclusions and Additional Services Olsson is not responsible for the Contractor's means or methods and does not have the obligation or authority to stop Contractor's work. Olsson's sole obligation is to report its observation, inspection and test results to Client as provided herein. The above Scope of Work was prepared without the anticipation of profits on account of any difference between the actual and estimated quantities. If the construction methods utilized by contractors for the project increases the frequency of site visits and construction testing units as listed in the scope of work, this agreement shall be amended to supplement the cost of the out -of -scope services. Olsson will notify the Client if construction testing frequencies and site visits are subject to increase due to construction methods or design changes prior to the commencement of said out of scope services • Construction staking is NOT included in this scope • Estimate for observation and testing is based on 12 months of construction. Observation is estimated at an average of 4 hours per day. Time required beyond the estimated days may require a contract amendment. Labor for lab testing is included in the unit price for the test. • Olsson assumes monthly progress meetings during construction, for a maximum of 12 progress meetings. Progress meetings will be coordinated by the contractor with agenda and minutes generated by the contractor. • Any services not specifically detailed in the scope. A LISTING OF THE DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF THE RESIDENT PROJECT REPRESENTATIVE ENGINEER shall furnish a Resident Project Representative (RPR), assistants and other field staff to assist ENGINEER in observing performance of the work of CONTRACTOR. Through more extensive on -site observations of the work in progress and field checks of materials and equipment by the RPR and assistants, ENGINEER shall endeavor to provide further protection for OWNER against defects and deficiencies in the work of CONTRACTOR; but, the furnishing of such services will not make ENGINEER responsible for or give ENGINEER control over construction means, methods, techniques, sequences or procedures or for safety precautions or programs, or responsibility for CONTRACTOR's failure to perform the Work in accordance with Contract Documents and in particular the specific limitations set forth in the Agreement as applicable. The duties and responsibilities of the RPR are limited to those of ENGINEER in ENGINEER's agreement with the OWNER and in the construction Contract Documents, and are further limited and described as follows: A. General RPR is ENGINEER's agent at the site, will act as directed by and under the supervision of ENGINEER, and will confer with ENGINEER regarding RPR's actions. RPR's dealing in matters pertaining to the on -site work shall in general be with ENGINEER and CONTRACTOR keeping OWNER advised as necessary. RPR's dealing with subcontractor shall only be through or with the full knowledge and approval of CONTRACTOR. RPR shall generally communicate with OWNER with the knowledge of and under the direction of ENGINEER. B. Duties and Responsibilities of RPR 1. Schedules: Review the progress schedule, schedule of Shop Drawing submittals and schedule of values prepared by CONTRACTOR and consult with ENGINEER concerning acceptability. 2. Conferences and Meetings: Attend meeting with CONTRACTOR, such as preconstruction conferences, progress meetings, job conferences and other project - related meetings, and prepare and circulate copies of minutes thereof. 3. Liaison: a. Serve as ENGINEER's liaison with CONTRACTOR, working principally through CONTRACTOR's superintendent and assist in understanding the intent of the Contract Documents; and assist the ENGINEER in serving as OWNER's liaison with CONTRACTOR when CONTRACTOR's operations affect OWNER's on -site operations. 4. Shop Drawings and Samples: a. Record date of receipt of Shop Drawings and samples. b. Receive samples which are furnished at the site by CONTRACTOR, and notify ENGINEER of availability of samples for examination. C. Advise ENGINEER and CONTRACTOR of the commencement of any Work requiring a Shop Drawing or sample if the submittal has not been approved by ENGINEER. EJCDC Exhibit B (Adapted) EB-1 5. Review of Work, Rejection of Defective Work, Inspections and Tests: a. Conduct on -site observations of the Work in progress to assist ENGINEER in determining if the Work is in general proceeding in accordance with the Contract Documents. b. Report to ENGINEER whenever RPR believes that any Work is unsatisfactory, faulty or defective or does not conform to the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise ENGINEER of Work that RPR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. C. Verify that tests, equipment and systems startups and operating and maintenance training are conducted in the presence of appropriate personnel, and that CONTRACTOR maintains adequate records thereof; and observe, record and report to ENGINEER appropriate details relative to the test procedures and startups. d. Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the results of these inspections and report to ENGINEER. 6. Interpretation of Contract Documents: Report to ENGINEER when clarifications and interpretations of the Contract Documents are needed and transmit to CONTRACTOR clarifications and interpretations as issued by ENGINEER. 7. Modifications: Consider and evaluate CONTRACTOR's suggestions for modifications in Drawings and Specifications and report with RPR's recommendations to ENGINEER. Transmit to CONTRACTOR decisions as issued by ENGINEER. 8. Records: a. Maintain at the job site orderly files for correspondence, reports of job conferences, Shop Drawings and samples, reproductions of original Contract documents including all Work Directive Changes, Addenda, Change Orders, Field Orders, additional Drawings issued subsequent to the execution of the Contract, ENGINEER's clarifications and interpretations of the Contract Documents, progress reports, and other Project related documents. b. Keep a diary or log book, recording CONTRACTOR hours on the job site, weather conditions, data relative to questions of Work Directive Changes, Change Orders or changed conditions, list of job site visitors, daily activities, decisions, observations in general, and specific observations in more detail as in the case of observing test procedures; and send copies to ENGINEER. 9. Reports: a. Furnish ENGINEER periodic reports as required of progress of the Work and of CONTRACTOR's compliance with the progress schedule and schedule of Shop Drawing and sample submittals. b. Consultwith ENGINEER in advance of scheduled majortests, inspections orstartof important phases of the Work. C. Draft proposed Change Orders and Work Directive Changes, obtaining backup material from CONTRACTOR and recommend to ENGINEER Change Orders, Work Directive Changes, and Field Orders. d. Report immediately to ENGINEER and OWNER upon the occurrence of any accident. 10. Payment Requests: Review applications for payment with CONTRACTOR for compliance with the established procedure for their submission and forward with recommendations to ENGINEER, noting particularly the relationship of the payment requested to the schedule of values, Work completed and materials and equipment delivered at the site but not incorporated in the Work. EJCDC Exhibit B (Adapted) EB-2 11. Certificates, Maintenance and Operation Manuals: During the course of the Work, verify that certificates, maintenance and operation manuals and other data required to be assembled and furnished by CONTRACTOR are applicable to the items actually installed and in accordance with the Contract Documents, and have this material delivered to ENGINEER for review and forwarding to OWNER prior to final payment for the Work. 12. Completion: a. Before ENGINEER issues a Certificate of Substantial Completion, submit to CONTRACTOR a list of observed items requiring completion or correction. b. Conduct final inspection in the company of ENGINEER, OWNER, and CONTRACTOR and prepare a final list of items to be completed or corrected. C. Observe that all items on final list have been completed or corrected and make recommendations to ENGINEER concerning acceptance. C. Limitations of Authority Resident Project Representative: 1. Shall not authorize any deviation from the Contract Documents or substitution of materials or equipment, unless authorized by ENGINEER. 2. Shall not exceed limitations of ENGINEER's authority as set forth in the Agreement orthe Contract Documents. 3. Shall not undertake any of the responsibilities of CONTRACTOR, subcontractors or CONTRACTOR's superintendent. 4. Shall not advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences or procedures of construction unless such advice or directions are specifically required by the Contract Documents. 5. Shall not advise on, issue directions regarding or assume control over safety precautions and programs in connection with the Work. 6. Shall not accept Shop Drawing or sample submittals from anyone other than CONTRACTOR. 7. Shall not authorize OWNER to occupy the Project in whole or in part. 8. Shall not participate in specialized field or laboratory tests or inspections conducted by others except as specifically authorized by ENGINEER. EJCDC Exhibit B (Adapted) EB-3 V q �Omvwvc vu.pUt- N > L Apartments W E Village Lake Dr v V S Wash. Co. f Fairgrounds Sunbridge Dr 49 Y •• i .4v '•SC Meadow Valley Trail G napp Townshi r yr - Arkansas Agricultural cu Research & Proposed Roundabout �o 0 G E x r e n s o n Center C� % Proposed separated Bicycle & Pedestrian u / ; Proposed Bicycle, Facilities a Future Police Headquarters Pedestrian, Drainage o & Street improvements S v L Proposed separated L s Po ar St. Poplar St. Bicycle & Pedestrian faclities M C9 m elms f ii o Bel C' Deane St Ai Existing Trail Q Deane St. a� a� Proposed Proposed turn lanes at ` Sycam ire St. ore St On -street �j intersections Lewis Bikeway Soccer ,�: u Sys Complex Q `:.... h Mount Comfort " Proposed Gre Park 0. y Rn < Signalized Crossing ✓ereit�ns a ,, :. i g Evety , 112 v v Health C ►re Hill,:e > S ystem of Legend Q .,narks �•... t�i i=.4 INC vt Proposed Midtown Trail aton Or 0 Existing Shared -Use Paved ..� Trails City of Fayetteville, AR CITY OF Midtown Trail Corridor - 2.5 Miles October 2019 _ FAYETTEVILLE r� ARKANSAS Porter Rd./Deane St./Sycamore St./Poplar St./Woodland Ave. 0 0.125 0.25 0. Miles City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number ENGINEERING (621) /Or 2 2022 g Requestor: Matt Casey BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Contract Amendment #3 in the amount of $250,400.00 with Olsson Associates, Inc. for the Porter/Deane/Sycamore/Poplar Corridor (Midtown Corridor). RESOLUTION/ORDINANCE COUNCIL DATE: 3/15/2022 LEGISTAR FILE ID#: 2022-0169 }f o-�Ly 3lack� 2/22/2022 9:47 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 3/15/2022 CHKD/POSTED: TOTAL - - Increase / (Decrease) Account Number Expense Revenue v.202201 13 Proiect.Sub# Project Sub.Detl AT Account Name 4602.860.7218-5860.02 250,400 - 46020 7218.1000 EX Capital Prof Svcs - Engineering/Architectu 4602.860.7999-5899.00 (250,400) - 46020 7999 EX Unallocated - Budget H:\Budget Adjustments\2022_Budget\CITY COUNCIL\03-15-22\2022-0169 BA Olsson CA3.x1sm 1 of 1 CITY OF FAYETTEVILLE ARKANSAS CITY OF FAYETTEVILLE TRANSPORTATION BOND PROGRAM PROGRESS REPORT — FEBRUARY 2022 The Transportation Bond Program consists of projects that will be designed, contracted, and administered by City Staff or consultants/contractors working for the City. Funding for the Bond Program includes $36 million in bonds for the first phase of the program. UPCOMING CONSTRUCTION PROJECTS PROJECT NAME BID DATE ESTIMATED CONST. COST Center/Harmon Intersection January 11, 2022 The bids came in too high to award. Archibald Yell Blvd. Safety Improvements January 11, 2022 The bids came in too high to award. CURRENT CONSTRUCTION PROJECTS PROJECT NAME ESTIMATED CONSTRUCTION COMPLETION CONTRACT Zion Rd. (Vantage to Crossover) June 2022 $4,395,109.35 Sain St. Extension February *$607,900.29 2022 Shiloh Fulbright Intersection October $1,680,751.00 2022 Midtown Corridor — Porter and Deane at October $4,169,565.00 PD Site 2022 *Transportation Bond Program portion of the contract. COMPLETED PROJECTS PROJECT NAME COMPLETION YEAR ORIGINAL BUDGET FINAL PROJECT COST Rupple Road 2021 $3,000,000 $3,532,722.51 Steamboat Dr./Dorothy Jeanne 2021 $670,000 $410,979.35 Centennial Park Entrance Drive 2021 $1,000,000 $834,721.75 Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov For details regarding each of the Transportation Bond Projects, use the links provided below for each project. 1) RUPPLE ROAD (TANYARD DR. TO WEIR RD.) https://www.favetteville-ar.gov/3597/Rupple-Road-Extension 2) ZION ROAD PHASE II (VANTAGE DR TO CROSSOVER RD) https://www.fayetteville-ar.gov/3586/Zion-Road-Improvements 3) STEAMBOAT / DOROTHY JEANNE CONNECTION https://www.fayetteville-ar.gov/3596/SteamboatDorothy-Jean ne-St-Connection 4) SHILOH DR. / FULBRIGHT EXPRESSWAY INTERSECTION https://www.fayetteville-ar.gov/3594/Shiloh-DrFuIbright-Expressway-I ntersecti 5) CENTER / HARMON INTERSECTION https://www.favetteville-ar.gov/3595/CenterHarmon-Intersection 6) MIDTOWN CORRIDOR https://www.favetteviIIe-ar.gov/3877/Midtown-Corridor-Prowect 7) SAIN STREET EXTENSION (FRONT ST. TO JOYCE BLVD.) https://www.favetteville-ar.gov/3598/Sain-Street-Extension 8) MAPLE ST. CYCLE TRACK https://www.favetteville-ar.gov/3581 /Maple -Street -Cycle -Track 9) 15t" ST. / RAZORBACK RD. INTERSECTION https://www.favetteville-ar.gov/3592/15th Razorback -Intersection 10) HIGHWAY 71 B CORRIDOR https://www.favetteville-ar.gov/3588/Highway-71 B-Corridor 11) APPLEBY / PLAINVIEW / ROLLING HILLS CONNECTION https://www.favetteville-ar.gov/3771 /ApplebyPlainviewRolling-Hills-Connection 12) ARCHIBALD YELL BLVD. SAFETY IMPROVEMENTS 4 https://www.faVettevi I le-ar. gov/3584/Arch i ba Id -Yell -Blvd -Safety -Improvements 13) ROLLING HILLS IMPROVEMENTS (COLLEGE TO OLD MISSOURI) https://www.faVettevilie-ar.gov/3585/Rolling-Hills-Improvements 14) JOYCE BLVD. SAFETY IMPROVEMENTS https://www.faVettevi I le-ar. gov/3732/Joyce-B lvd-Safety-Improvements 15) NORTH ST. / MISSION BLVD. CORRIDOR https://www.faVetteville-ar.gov/3589/North-Street-Corridor 16) OLD WIRE RD. CYCLE TRACK (EXTENSION) https://www.fayetteville-ar.gov/3583/Old-Wire-Road-Cycle-Track 17) PAVEMENT MAINTENANCE / OVERLAYS https://www.faVetteviIle-ar.gov/3600/Pavement-Maintenance0verlaVs • 16.68 Miles of overlays have been completed as of February 2022 • $2,634,633.23 of the $2,700,00 has been spent or encumbered as of February 2022. 18) TRAFFIC SIGNAL HARDWARE / UPGRADES https://www.fayetteville-ar.gov/3599/Signal-HardwareSoftware-Upgrades • 103 of 109 signal controllers and 53 of 66 Video Detectors have been upgraded as of December 2021. • $1,151,838.51 of the $1,400,000 has been spent or encumbered as of December 2021. 2021/2022 Overlay Projects COMPLETED Street To From Length (ft) Width (ft) Tons Plumberosa Dr. Finger Rd. City Limits 2890 18 942 85TH Ave. Wedington Dr. Goose Creek Rd. 6037 23 1698 Ravenswood Ln. Country Club Dr. Club Oak Dr. 419 24 123 Club Oak Dr. Ravenswood Ln. 29th Ct. 1175 24 344 29th Ct. Sand Trap Ln. Cul de sac 577 26 183 Country Club Dr. 29th Circle Sand Trap Ln. 345 24 102 28th Circle Cul de sac Country Club Dr. 401 26 128 27th Circle Cul de sac Country Club Dr. 300 25 92 West Ave. 11th 15th 1286 25 393 West Ave. 15th Salvation Ln 421 30 155 Tally HO Dr. Hunt Ln. Cul de sac 922 30 338 Steeple Chase Dr. Dead End Hunt Ln. 550 30 202 Deane Solomon Rd. Shiloh Dr. 112 8700 26 2765 Kings Dr. Mission Blvd. Arlington Ter. 1130 26 360 Old Dominion Way Natchez Trace Skillern Rd. 532 26 170 James Town Natchez Trace Cul de sac 346 26 110 Natehez Trce. Williamsburg Ln. Jamestown Rd. 503 28 173 Williamsburg Natchez Trace Cul de sac 295 28 101 Raliegh Circle Charleston Xing Cul de sac 286 27 95 Valerie Dr. Hillside Ter. Joyce St. 2300 22 619 Hillside Ter. Dead End Crossover Rd. 1488 24 437 Chestnut Ave. Popular St. Dead End 1065 30 391 Birch Ave. Popular St. Dead End 391 16 77 Old Farmington Rd. Shiloh Dr. One Mile Rd. 2187 27 722 Centinial Old Farmington Rd Centennnial Park 3901 18 1288 Persimmon St. 54TH St. Broyles Ave. 2645 22 712 Maple St Razorback Rd. Oliver Ave. 399 26 127 Arbuckle Ln. MLK Dead End 308 23 87 Main St. Eastern Ave. Lewis Ave. 327 17 68 Neptune St. Eastern Ave. Dead End 295 18 65 Venus St. Eastern Ave. Dead End 322 21 83 Mitchell St. Razorback Rd. Gabbard Dr. 1154 30 424 Eastern Ave Nettleship St. MLK 1740 20 426 Palmer PI. Palmer Ave. Hartman Ave. 291 24 86 Palmer Ave. Center St. Palmer PI. 331 20 81 Hotz Palmer PI. Hartman Ave. 388 27 129 Hartman Hotz Dr. Nettleship St. 1300 27 429 Razorback Rd Maple St. Cleveland St. 1288 23 362 Sang Ave. Cleveland St. Wedington Dr. 1317 28 451 Leverette Douglas St. North St. 2060 24 605 Hughes Leverette Ave. Alley 150 22 41 Hughes St. Alley Garland Ave. 1 1331 26 43 Oakland Hughes St. Dead End 142 20 35 Lindall Eagle St. Hughes St. 675 27 223 Church St. Center St. Spring St. 713 30 262 54th St. Sellers Rd. Woolsey Farm Rd. 1323 20 122 Woolsey Farm Broyles Ave. 54TH 1265 21 122 Forest Hills Dr. 85th Ave. Walnut Ridge Ln. 2569 45 530 Cedar Ridge Cul de sac Cul de sac 1065 30 165 Sand Trap Ln. Country Club Dr. Dead End 164 31 63 Holly St. Leverette Ave. Oakland Ave. 365 26 116 Holly St. Oakland Ave. Lindell Ave. 345 30 127 Lindall Parking Lot Holly St. 214 18 48 Double Springs Rd. Dot Tippton Shreve DR. 3261 21 837 Gravel Rd. Double Springs Dead End 868 19 303 Sellers 54TH St. Double Springs Rd. 3976 21 672 Hill St. Stone St. RR Tracks 650 22 66 College Ave. MILK 15TH 2919 28 375 Ash St. Walnut Ave. Old Wire Rd. 2687 25 308 Walnut Sycamore St. Walnut St. 690 24 76 Sycamore College Ave. Walnut St. 780 26 92 Katherine Ave. Wroxton Ct. Oak Bailey Dr. 615 32 91 Oak Bailey Dr. Old Wire Rd. Katherine Ave. 1307 30 180 Charlee Ave Rutherford Ave Mission Blvd. 1217 30 168 Walnut Gunter St. Prospect St. 1136 21 292 Johnson Walnut Ave. Oliver Ave. 432 20 106 Olive Ave. Maple St. Prospect St. 1482 20 363 Huntsville Rd. Blair Ave. Morningside Dr. 511 54 338 MLK College Ave. Blair Ave. 2140 28 733 College Ave. Rock St. MLK 1649 28 565 Total 88055 23605 UP NEXT Cardwell Ln. Razorback Rd. Oliver Ave. 397 24 117 Wood Ave. MILK McClinton St 1445 21 140 Clark St. Dead End Dead End 1301 22 350 Anson St. Dead End Dead End 1390 26 442 Ray St 100 Ft. N of 4th Huntsville Rd. 1780 22 479 Charston Xing Fredricksburg Cir. Cul de sac 933 26 297 Beechwood Ave. MLK 15th 2785 28 953 Brooks 15th St. Boone St. 1097 24 322 Garland Ave. Boone St. Cato Springs Rd. 1751 24 514 Prospect Park Ave. Wilson Ave. 1532 23 431 Ila Park Ave. Wilson Ave. 1502 28 514 Mt. Comfort Garland Ave. Addington Ave. 1008 26 321 Finger MLK City Limits 4372 20 1067 Huntsville Rd. Mill Ave. Mashburne Ave 1784 24 524 Mashburne Ave. Huntsville Rd. MLK 126 54 84 Mill I Rock ST ISouth St. 1 3381 22 91 Rock Ave. College Ave. Mill Ave. 538 24 158 West Ave. Meadow St. Prarie St. 2106 22 567 Prairie School St. Government 925 23 260 South St. School St West Ave. 327 30 120 Gregg Ave Center St. MLK 2333 22 628 Government Dead End MLK 540 28 185 School St. South St. Archibald Yell Blvd 424 30 156 Oaks Manor Dr. Sheryl Ave Rollig Hills 1968 30 722 2021/2022 Sidewalk Projects COMPLETED Ward Street From To Placement Type Type Comments 1 Huntsville Rd. Seven Hills Dr. Erika Ave. South New Shelter Pad Construct concrete pad and access for bus shelters 2 Lewis Ave. Deane St. Mt. Comfort Rd. West New Shelter Pad Construct concrete pad and access for bus shelters 2 Highland Ave. Lafayette St. Dickson St. West New Shelter Pad Construct concrete pad and access for bus shelters 2 Sycamore St. Saddlehorn Ave. Porter Rd. South Rep Maintenance Install 2 access ramps 4 Cleveland St. Oliver Ave. Sunset Dr. Both Rep Maintenance install 2 access ramps, correct driveway slope 4 Persimmon St. Salem Rd. Betty Jo Dr. North New Maintenance Install 4 access ramps 4 Verona Ln. Ika Ln. Miramar Dr West Rep Maintenance Replace failing sections of sidewalk 4 Bentgrass Rd. Hay Meadows Ave. Salem Rd. Both Rep Maintenance Replace access ramps 1 Finger Rd. MLK Jr. Blvd. Walmart driveway West New Bus Stop Widen street for bus pull off 1 Ray Ave. Cul de sac Pinyon Pt. East Rehab Maintenance Clean, replace failing sections 2 University Ave. Whiteside St. Powerhouse Ave. East Rep Maintenance Replace failing sections of sidewalk 3 Warwick Dr. Pine St. Notting Hill Dr. North Rep Maintenance Replace failing sections of sidewalk 1 Cato Springs Rd. Razorback Rd. Vale Ave. North Rehab Maintenance Clean and seal joints 2 Hill Ave. Stone St. MLK Jr. Blvd. West New Shelter Pad Construct concrete pad and access for bus shelters 2 Hill Ave. Stone St. MLK Jr. Blvd. East New Shelter Pad Construct concrete pad and access for bus shelters 3 Creekwood Ave. Township St. Cul-de-sac North New Request Connect neighborhood to Gulley Park and trail system 3 Birdie Dr. Par Ct. Crossover Rd. North Rep Maintenance Replace failing sections of sidewalk 3 Stearns St. Abington /ct. Old Missouri Rd. North Rehab Maintenance Clean and seal joints UPCOMING 2 Mt. Comfort Rd. Addington Ave. Garland Ave. South New Walk Complete sidewalk/trail connection 1 Eleventh St. Duncan Ave. Hill Ave. North Rehab Maintenance Clean, replace failing sections 2 Mountain St. West Ave. School Ave. South Rep Request Brick border and sidewalk in poor condition Mall Ave. Joyce Blvd. Van Asche Dr. West New Shelter Pad Construct concrete pad and access for bus shelters Mall Ave. Joyce Blvd. Van Asche Dr. East New Shelter Pad Construct concrete pad and access for bus shelters 41 Heritage Ave. Reliance St. lWedington Dr. Both Rep Maintenance Replace heaved sidewalk and add access ramps Proposed Project for complete construction by contractor (2022) 2 Leverett Ave. Sycamore St. Hazel St. West Rep Replace deteriorated, non ADA sidewalk 2 Prairie St. Gregg Ave. Archibald Yell Blvd. Both New Improvement Project - Bond 2 West Ave. South St. Prairie St. Both New Improvement Project - Bond Possible 2022 Projects 2 Lewis Ave. Deane St. Wedington Dr. West New Fill gaps in sidewalk to complete connections 2 Lindell Ave. Hughes St. Cleveland St. West New Fill gaps in sidewalk to complete connections 1 Hollywood Ave. MLK Jr. Blvd. Best Way St. West New New sidewalk with storm drainage 2 Dickson St. JArkansas Ave. College Ave. Both Rep Improvement/Rehab project - Bond Page 1 of 1