2022-01-20 - AgendaTransportation Services Director
Terry Gulley
Chairman
Zane Chenault
Dec. 2022
Airport Services Manager
Summer Fallen
Vice Chair
Kayla Bruskas
Dec. 2023
Financial Coordinator
Dee McCoy
Secretary
Charles Wallace
Dec. 2023
Administrative Assistant
Tamra Kesner
Member
Monty Roberts
Dee. 2021
CITY OF Member
David Hopper
Dec. 2024
FAYETTEVILLE
AnKANSAS Member
Todd Crane
Dee. 2021
Member
Vacant
Dec.2025
Fayetteville — Drake Field
Board Meeting Agenda
2:00 o.m., Thursday, January 20, 2022
Via Zoom
1. Welcome -Zane Chenault, Chairman.
2. Approval of the Airport Board Minutes of December 16th, 2021 meeting.
3. New Business.
None.
4. Old Business.
• Update on priority list items from Airport Board
• 5 year lease discussion
5. Other Business.
• Items from the Airport Board
• Items from the Public
• Museum Update
6. Receiving of Reports.
• Manager's Report, Financial Report, and T-Hangar Report: Summer Fallen -Airport Services Manager
7. Adjournment.
The Airport Board holds regular meetings at 2:00 p.m. on the 311 Thursday of each month in the Fayetteville Executive Airport Conference Room.
Description
The Airport Board was created on December 18, 1990, with Resolution 201-90 and revised on February 6, 2001 by Resolution 14-01.
The purpose of this board is to seek both general and technical citizen input and assistance in airport functions, provide and encourage visionary planning and strong
leadership for the airport, and assist the City Council in matters pertaining to the operation, improvement, extension, and maintenance of the airport and other related
facilities, property, and easements.
Terms
Members serve for staggered, five-year terms, ending on December 31st. No member shall be eligible to serve more than two consecutive full terms.
Members
The Board shall be comprised of seven members as follows:
• Mayor, member ex off icio
• Two members must hold Federal Aviation Administration pilot or appropriate aeronautical ratings
• Two members with appropriate aeronautical experience or interest
• One member from the Fayetteville business community
• One member from the University of Arkansas
• One member -at -large
Appointments
Vacancies on the Board are filled by appointment from the governing body of the City. The Airport Board Chair or an appointed representative shall be available to
advise in the appointment process.
Public Notification
A weekly meetings list is prepared by the Office of the City Clerk Treasurer which is distributed to the press and posted online.
Members
Chairman
Michael Zane Chenault
Member -at -Large Representative
David Hopper
2894 East Picasso PI
Pilot Representative
Fayetteville, AR 72703
1235 N Edgehill
479-313-3541
Fayetteville, AR 7270
01/01/18-12/31/22
479-684-9383
01/01/20-12/31/24
Vice Chair
Kayla Bruskas
Monty Roberts
Business Representative
Aeronautical Representative
1122 West Rochier Street
200 E Willoughby Rd
Fayetteville, AR 72701
Fayetteville, AR 72701
214-405-6555
479-871-1681
01/01/19-12/31/23
01/03/22-12/31/25
Secretary
Monty Roberts
Charles Wallace
Aeronautical Representative
Pilot Representative
2238 North Covington Park
PO Box 1045
Fayetteville, AR 72703
Fayetteville, AR 72702
513-550-1911
479-582-3081
04/01/19-12/31/25
01/01/19-12/31/23
Mayor Lioneld Jordan
Monty Roberts
Ex-Officio
U of A Representative
113 West Mountain Street
200 E Willoughby Rd
Fayetteville, AR 72701
Fayetteville, AR 72701
479-575-8330
479-871-1681
01/01/09-Indef
01/03/17-12/31/21
FAYETTEVILLE —DRAKE FIELD
Airport Board Minutes
December 16th, 2021
MEMBERS PRESENT: Zane Chenault, Charles Wallace, Monty Roberts, David Hopper
MEMBERS ABSENT: Kayla Bruskas, Todd Crane
OTHERS PRESENT: Summer Fallen/City, Dee McCoy/City, Tamra Kesner/City,Terry Gulley/City,
Chris Brown/City, Laci Prince/Museum, Rick McKinney/member of the public
ITEM # 1: Call to Order. Zane Chenault.
ITEM # 2: Approval of the Airport Board Minutes for September 16th, 2021.
• A motion to approve the September 16th, 2021 was made by Monty Roberts. Daivd Hopper
seconded the motion. The motion carried.
ITEM # 3: New Business:
• CIP and Airport Budget Update — 6 year Capital Improvent Plan is what the airport submits to the
FAA each year. It outlines our AIP projects and state projects that we plan to bring forward.
Notification was received that Drake Field will receive $275,000 a year from the infrastructure bill.
This will be received for the next 5 years. The money will be used for the runway safety area
improvements. The fuel farm rehabilitation, AARF truck, t-hangar roofs and the t-hangar doors are
all part of the CIP as well. Charles Wallace stated that the board should make time to review the plan
before it is submitted so they could give their input and feedback. Summer Fallen explained that City
Budget approved funding for an additional maintenance employee for the airport, but denied an
additional FBO staff member. Charles Wallace asked if the Airport Board could be involved in the
budget preparation. Summer Fallen stated that the administration takes the concerns from the
board to the budget meetings. Chris Brown stated the board should start digging into the reports
provided today to come up with what they would like to be included. The airport can only make
requests, City Council has to approve the request. Rick McKinney stated that non aviation people
determining what is necessary and what is not for an airport budget is where the issue lies. Zane
Chenault states that the airport board has to show up to make a difference. Summer Fallen stated
that roughly eighty percent of the airports revenue comes from fuel sales. The ACIP is what the City
tells the FAA we will be asking for money for. The Capital Improvement projects are T-Hangar rehab,
Airport lighting improvements, terminal improvements, and airport equipment replacement.
• Zane Chenault stated that starting in January he would like the meeting to go back to in person
meetings. He would like to add the discussion of the lease agreements to agenda for the Janaury
meeting.
• Charles Wallace asked about new board members being elected at the City Council meeting. Monty
Roberts said that he took the aeronautical position and David Hinton was elected as the U of A
member.
• Charles Wallace made a motion that the major agenda item for the January meeting be that the
board does a review and makes a plan of how the board can better participate as an advisory group
toward the outcome of decisions that are made regarding the ongoing operation of the airport.
Monty Roberts seconded the motion asking that the meeting be in person. The motion carried.
PAGE 1 OF 2
ITEM # 4: Old Business:
• Update on Priorities from the Airport Board- tabled until January 20 meeting per Zane Chenault.
ITEM # 5: Other Business.
• Items from the Airport Board.
Monty Roberts spoke about some ideas that he is working on with the U of A such as an aviation
park at the Airport.
Items from the Public:
None.
Museum Update:
Laci Prince stated the museum will have three new planes on display for the winter. The museum is
working to get Doc back in. There will be a war birds show this year. 600 people showed up for the
trunk or treat this year.
ITEM # 6: Receiving of Reports:
Airport Services Manager's Report:
• AIRPORT ACTIVITY: Tower operations for November totaled 2,922 which is up from the operations
that took place in October and those that took place November 2020. November fuel sales totaled
86,939 gallons, which is an increase in sales from October and those that took place in November
2020.
• FAA TERMINAL IMPROVEMENT PROJECT: This project has been closed out. We have requested the
final payment from the FAA and plan to submit for the ADA funding within the two weeks.
• FAA RUNWAY REHAB AND LIGHTING PROJECT: The runway shutdown for this project is currently
slated for July 22- August 8, 2022. Notification to tenants will begin after the first of the year.
• FUEL FARM REHAB: The contract for Garver goes to Council December 21". If approved, we should be
able to advertise the project in March with a bid opening in April. It should take 10-12 weeks to procure
the equipment and then another month- 6 weeks for construction after the award of the bid.
Financial Report:
As of November 30, 2021 the FBO revenue totaled $2,510,512.45 and the expenses totaled
$2,105,731.90 for a total profit of $404,780.55.
There are no vacant T-Hangars with 65 people on the waiting list. No new hangar leases were signed
in November.
MEETING ADJOURNED AT 3:06 om.
PAGE 2OF2
Airport - Revenue & Expense Report
1/1/2021 - 12/31/2021
TYPE
CATEGORY
Expense
Buildings and Ground Maint
Employee
Fuel for Resale
Maintenance Equipment
Maintenance Supplies
Museum Expense
Office Supplies and Expenses
Operating Costs
Professional/Contract Services
Utilities
Total
Revenue
FBO Fees
Fuel Sales
Hangar Rentals
Other Revenue
Terminal Rentals
Total
Total
GL ACCOUNT GL DATE JOURNAL DEBIT
CREDIT
49362.86
217.00
633643.23
207.39
1962591.76
88105.99
129873.31
1444.62
6783.13
14233.38
8307.33
149332.07
45055.32
25932.43
4018.55
114843.52
1412.99
3,094,903.02
140,461.86
3020.79
115906.63
34469.97
2672063.87
3821.50
420177.99
74276.37
69712.68
41,312.26
3,352,137.54
3,136,215.28
3,492,599.40
1/11/2022 12:31:51 PM
W49F
CITY OF
FAYETTEVILLE
ARKANSAS
Airport Director's Report:
1 /12/2022
• AIRPORT ACTIVITY: Tower operations for December totaled 2,047 which is up from the
operations that took place in November but up from those that took place December 2021.
December fuel sales totaled 63,293 gallons, which is a decrease in sales from November
but increase over those that took place in December 2021.
• FAA TERMINAL IMPROVEMENT PROJECT: The ADA approved the funding requested
for this project on Tuesday, officially wrapping up the project.
• FAA RUNWAY REHAB AND LIGHTING PROJECT: The runway shutdown for this
project is currently slated for July 22- August 8, 2022. Public notification mailers and signs
are currently being created by Garver and will be dispersed once received.
• FUEL FARM REHAB: The current bid advertisement for this project is set for March 611
This project will not result in fuel unavailability during construction.
• T-HANGARS: As discussed, there are multiple issues with the hangar that need to be
addressed. We are currently awaiting quotes for the roof repairs that will give us an idea
of what we may be able to accomplish without grant funding. The Engineering Department
is working on some drainage ideas that may correct the flooding issue that Chris Brown
will cover.
Respectfully Submitted,
Summer Fallen, Airport Director
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
ay jei le
ARKA A S
TO: Fayetteville Airport Board
THRU: Summer Fallen, Airport Services Manager
FROM: Dee McCoy, Financial Coordinator
DATE: 16-Dec-21
Airport Progress Report
MONTH
2O16
2017
2018
2019
2020
2021
JAN
1,552
1,556
1,526
1,411
1,545
2,107
FEB
1,882
1,512
1,013
1,078
1,776
1,609
MAR
2,226
1,880
1,934
1,663
1,647
2,623
APR
2,222
2,025
1,542
1,980
1,092
2,314
MAY
1,699
1,892
1,730
2,004
2,050
2,506
JUN
2,456
2,244
1,920
2,342
2,437
2,666
JUL
1,765
2,090
1,885
2,134
2,336
2,772
AUG
1,552
2,521
1,973
2648
2,727
3,,437
SEP
5
3101
2,980
3,048
2,4114
846
2,26
,2
1,564OCr
2,409
2,174
2,243
29
NOV
2,222
1,440
1,635
2,021
2,377
2,922
DEC
1,699
1,226
1,222
1,621
2,041
2,047
MONTH
2O16
2017
2018
2019
2020
2021
JAN
1,552
1,556
1,526
1,411
1,545
2,107
FEB
3,434
3,068
2,539
2,489
3,321
3,716
MAR
5,660
4,948
4,473
4,152
4,968
6,339
APR
7,882
6,973
6,015
6,132
6,060
8,653
MAY
9,581
8,865
7,745
8,136
8,110
11,159
JUN
12,037
11,109
9,665
10,478
10,547
13,825
JUL
13,802
13,199
11,550
12,612
12,883
16,597
AUG
15,354
15,720
13,523
15,260
15,610
20,034
SEP
18,951
18
3,890
21,177
0325
8
85
40
203
0257
6OCT
2
NOV
23,399
21,825
1 20,547
1 22,503
22,634
1 29,717
DEC
25,098
23,051
1 21,769
1 24,124
24,675
1 31.764
IMonthlyAvg
2,092 1
1,9211
1,814 1
2,010
1 2,056 1 2,647J lAnnual Chg
1
16.17% -8.16%
-5.56%1
10.82%1 2.28%1 28.73%
Airport Operations
375W
35W
325W
30000
275W
25000
225W
U
Z 2p000
17SW
u 15000
O
LLO 2500
u 30000
75M
5000
25W
0
2012 FY
2013 FY
2M4 FY
20151
1111 FY 1117 FY
211111
2119 FY
2120 FY
102110
•4h quarter
9258
85]5
7035
4897
6147 4230
5266
5836
6661
]884
• 3rd Quarter
M865
964]
10805
6973
6914 7712
U38
]830
7467
10055
• 2nd Quarter
9138
9836
8442
4441
5682 6161
5192
6326
5579
.86
• 1st Quarter
FRn r.- F:alnc
6851
8357
9508
1293
1472 4948
ri 11 ATIVF
.73
4152
4968
63M
MONTH
2O16
2017
2018
2019
2121
2021
JAN
34,264
33,067
47,823
39,017
46,027
41,772
FEB
30,062
35,649
43,743
38,401
60,392
41,734
MAR
28,040
34,718
48,039
48,419
27,162
60,465
APR
27,258
31,176
47,373
46,370
10,815
62,187
MAY
25,342
31,785
43,225
39,743
17,992
64,795
JUN
27,710
27,710
42,933
40,332
28,147
60,634
JUL
32,182
33,152
44,415
40,743
34,608
55,769
AUG
23,263
32,515
37,465
33,355
36,817
61,103
SEP
40,445
48,591
59,566
45,944
40,212
86,231
OCT
42,384
40,916
51,185
61,064
39,072
80,679
NOV
35,463
46,574
45,034
50,376
43,965
86,939
DEC
24,024
24,160
33,609
36,898
34,354
63,293
MONTH
2016
2017
2018
2019
2020
2021
JAN
34,264
33,067
47,823
39,017
46,027
41,772
FEB
64,326
68,716
91,566
77,418
106,419
83,506
MAR
92,366
103,434
139,606
125,837
133,581
143,971
APR
119,624
134,610
186,979
172,207
144,396
206,158
MAY
144,966
166,395
230,204
211,950
162,388
270,953
JUN
172,676
194,105
273,137
252,282
190,535
331,587
JUL
204,858
227,257
317,552
293,025
225,143
387,356
AUG
228,121
259,772
355,017
326,380
261,960
448,459
SEP
268,566
308,363
414,583
372,324
302,172
534,690
OCT
310,950
349,279
465,769
433,388
341,244
615,369
NOV
346,413
395,853
510,803
483,763
385,209
702,308
DEC
370,437
420,013
544,412
520,661
419,563
765,601
Monthly Avg 30,870 35,001 45,368 1 43,388 1 34,964 1 63,800j lAnnualChg9.42%1 13.38%1 29.62% -4.36%-19.42%1 82.48%
Airport Fuel Sales
Z
O
550000
500000
450000
400000
350000
300000
250000
200000
I50000
100000
50000
0
• 4th Quarter
•3rd Quarter
• 2nd Quarter
■
1
1
2017 FY 2018 FY 2019 FY 2020 FY 20211TD
111650 129828 148338 117391 230911
114414 141446 1200 1 111376 203103
96113 133531 130864 1 56954 187616
•1st Quarter 86516 97984 84517 94321 92817 103434 139605 124331 133581 143971
Ident FBO Name Jet FS 10OLL FS 10OLL SS
H34 Hunstville Municipal 4.95
SLG City of Siloam Springs 4.75 4.90 4.40
ASG Summit Aviation - Springdale 5.10 5.49 4.95
VBT Summit Aviation - Bentonville 5.15 5.50
XNA Regional Jet Center 5.10 5.51
ROG Beaver Lake Aviation 5.26 5.25
FSM TAC Air 6.11 6.20 4.36
FYV City of Fayetteville 5.46 5.88 4.92
HRO Boone County Airport 5.48 5.29
2021 Premilinary/ Unaudited FBO Expense & Revenue Information as of 12/31/2021
FBO Hangar Rent Revenue
$20,150.00
AVGAS Revenue
$357,767.59
Jet Fuel Revenue
$2,287,531.94
FBO Accessory Rev
$87,614.54
Total Revenue
$2,753,064.07
FBO Expenditures- 2021
$2,325,167.67 2021 FBO Profit
Vacant Single T-hangars:
Vacant Twin T-hangars:
T-hangar Waiting List:
New leases signed in December:
Airport T-hangar Report
0
0
65
0
$427,896.40