2021-12-06 - Agendas - FinalCITY OF
FAYETTEVILLE MEETING AGENDA
%PF ARKANSAS
Parks and Recreation Advisory Board
December 6, 2021
5:30 PM
Zoom Meeting
Members: Join Zoom Meeting:
https://us06web.zoom.us/webinar/register/WN RbKcgCgYTM2XZc17lZOhWq
Join by Telephone: (Toll Free) 888 475 4499
ID Number: 870 2576 5433
Members: Will Dockery (Chair) - exp 21, Keith Tencleve (Vice -Chair) - exp 21, Andrew Brink -
exp 23, Nicole Claesen - exp 21, Julie Chambers - exp 23, Joel Freund - exp 23, Shay
Hopper - exp 22, Hugh Kincaid - exp 22, Stephen Sheely - exp 22
City Staff: Alison Jumper, Parks, Natural Resources, and Cultural Affairs Director; Byron
Humphry, Maintenance Superintendent; Lee Farmer, Recreation Superintendent; Ted Jack,
Park Planning Superintendent; Zach Foster, Park Planner; Sonya Morell, Operations Assistant
1. Call to Order
2. Roll Call
3. Approval of November 1, 2021 Meeting Minutes
PRAB Motion:
4. 2021 Recreation Report: Lee Farmer, Recreation Superintendent
5. Trail Looa Identitv Informational Item: Matt Mihalevich and Dane Eiflin
6. Parkland Dedication: Zach Foster, Park Planner
Development Name: Heartfield Estates
Engineer: Jorgensen and Associates
Owner: Robert Whitfield, 255 W Lawson St, Fayetteville, AR
72703
Location: 255 W Lawson St
Parcel ID Number:
Park Quadrant:
Units:
Total Acres:
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
765-13906-000
NW
5 Single Family
4.2 acres
www.fayetteville-ar.gov
Land Dedication Requirement:
Fee -in -Lieu Requirement:
Nearby Existing Parks:
Developer's Request:
Staff Recommendation
Justification:
PRAB Recommendation:
0.10 acres
$5,445.00
Gregory Park, Wilson Park, Brooks -Hummel Nature
Preserve, Meadow Valley Trail corridor, Saint Joseph
Park, Scull Creek Trail Corridor
Fee -in -Lieu
Fee -in -Lieu
Proximity to existing parks
7. Parkland Dedication: Zach Foster. Park Planner
Development Name:
The Retreat at Fayetteville
Engineer:
Bates and Associates
Owner:
ARKA INC, 1601 E Pump Station Rd, Fayetteville, AR
72701
Location:
1030 S Razorback Road
Parcel ID Number:
765-14830-000, 765-14833-000
Park Quadrant:
Units:
Total Acres:
Land Dedication Requirement:
Fee -in -Lieu Requirement:
Nearby Existing Parks:
Developer's Request:
Staff Recommendation
Justification:
PRAB Recommendation:
SW
142 MF Units
13.65 acres
2.84 acres
$135,184.00
World Peace Wetland Prairie, Hotz Park, Fay Jones
Woods, Walker Park, Greathouse Park, Town Branch
Trail Corridor, Tsa-La-Gi Trail Corridor, Tanglewood
Branch Trail Corridor
Fee -in -Lieu
Fee -in -Lieu
Proximity to existing parks
8. Parkland Dedication Update and Review: Zach Foster, Park Planner
9. Strategic Master Plan & Construction Update: Ted Jack, Planning Superintendent
10. Review of HMR Resort: Ted Jack. Plannina Superintendent
11. Announcements
December 4 YRCC Holiday Bingo- Yvonne Richardson
Community Center
December 11 White Elephant 5K- Square Gardens
December 23-26 Yvonne Richardson Community Center Closed
January 22 Frozen Toes Trail Run- Kessler Mt. Regional Park
Next Meeting Date: January 3, 2022
12. Attachments
1. PRAB November 1, 2021 Meeting Minutes
2. HMR Report
13. Adjourn
CITY OF
= FAYETTEVILLE MEETING MINUTES
ARKANSAS
Parks and Recreation Advisory Board
November 1, 2021
5:30 PM
Zoom Meeting
Members: Will Dockery (Chair) - exp 21, Keith Tencleve (Vice -Chair) - exp 21, Andrew Brink -
exp 23, Nicole Claesen - exp 21, Julie Chambers - exp 23, Joel Freund - exp 23, Shay
Hopper - exp 22, Hugh Kincaid - exp 22, Stephen Sheely - exp 22
City Staff: Byron Humphry, Maintenance Superintendent; Lee Farmer, Recreation
Superintendent; Ted Jack, Park Planning Superintendent; Zach Foster, Park Planner; Sonya
Morell, Operations Assistant
1. Call to Order — Dockery called the meeting to order at 5:30 pm.
2. Roll Call — Dockery, Brink, Claesen, Chambers, Freund, Kincaid, Sheely
Absent — Tencleve, Hopper
3. Approval of September 8 and October 4, 2021 Meeting Minutes
PRAB Motion: Freund moved to approve the last two meeting minutes. Freund
seconded the motion. Motion passed 7-0-0.
4. 2022 Budget Presentation
Farmer discussed the following:
• Capital Fund Project Expenses —
o Parks Development Capital: $1,100,000
o Sales Tax Capital: $201,000
o Total Capital Expenses = $1,301,000
Expenses Summary
0 2022 Operations Expenses: $6,090,491
0 2022 Capital Fund Project Expenses: $1,301,000
o Total Parks and Recreation Expenses = $7,391,491
• 2022 Operational Budget Chart
o Maintenance 4% ($217,206)
o Services and Charges 27% ($1,673,730)
o Materials and Supplies 7% ($450,336)
o Personnel Services 62% ($3,749,219)
Humphry discussed the following:
• Budget Request — General Fund 5260 = $118,586
• Budget Request — Parks Development Fund 2250 (Contract Services — mowing of
small parks) _ $90,000
• Personnel Requests — General Fund 5260
o MW3 and MW4 to assist with maintaining Soft Surface Trails (2 FTE)
o Additional Equipment: Mini Trail Sweeper
• Personnel Requests — Parks Development Fund 2250
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
o Facility Maintenance/Construction Worker and Horticulturist Assist II (4 FTE)
o Additional Equipment: Turf verticutter
Farmer discussed the following:
Recreation Budget Requests — General Fund
o Wilson Pool - $13,700
o Registration Software Credit Card Fees - $10,900
o Gulley Summer Concert Series - $10,500
o Bike Camp Facilitator (buddy Pegs) - $10,000
o Tennis Program Facilitator (Ozark Tennis Academy) - $57,208
o Sports Official Pay Increase - $5,630
o Contract/Utility Services - $7,580
o Total = $115,018
The board further discussed the Recreation Budget.
Jack discussed the following:
Capital Improvements (Funding Source, Sales Tax)
o Urban Forestry Study - $40,000
o Park Paving Improvement - $58,000
o Forestry & Habitat Improvement - $50,000
o Safety & ADA - $30,000
o LOTO - $23,000
o Total: $201,000
Capital Improvement (Funding Source, Park Devel (HMR)
o Underwood Park Masterplan - $70,000
o Square Lights - $80,000
o Playground/Park Infrastructure Renovations - $235,000
o Tree Plantings - $65,000
o Comm Park Bryce Davis Improvements - $650,000
o Total: $1,100,000
o Grand Total: $1,301,000
PRAB Motion: Freund recommends approval of budget. Kincaid seconds the
motion. Motion passes 7-0-0.
5. Parks and Recreation/Public Works Restructure
Humphry discussed the following:
• In January, the city restructured and created a Public Works Department, making Chris
Brown the director. There are two divisions, Operations and Engineering. Terry Gulley
Assistant Director of Operations and position over Engineering and Design has not
been filled yet. Operations included: Transportation, Airport, Fleet and Traffic. And as
of June, Parks Maintenance has been moved to this department. Staff has been
working on what the Parks Maintenance department will look like. He will continue to
work with Jack and Farmer in the Parks department on the needs they have for
maintenance.
• The goal is become more proactive on maintenance needs in general.
• An in-house construction crew is being created to assist with the needs of the Jack
and they will also maintain the facilities.
6. Parkland Dedication: Zach Foster. Park Planner
Development Name:
Old Missouri District
Engineer:
Jorgensen and Associates
Owner:
Old Missouri Land Development LLC
Location:
East of the intersection of E Rolling Hills Dr and N Old
Missouri Rd
Parcel ID Number:
765-16065-017, 765-16065-020
Park Quadrant:
NE
Units:
184 Single Family
Total Acres:
39.1 acres
Land Dedication Requirement:
4.23 acres
Fee -in -Lieu Requirement:
$200,376.00
Nearby Existing Parks:
Gulley Park, Niokaska Trail Corridor, Sweetbriar Park,
Mud Creek Trail Corridor
Developer's Request:
Fee -in -Lieu
Staff Recommendation:
Fee -in -Lieu
Justification:
Proximity to existing parks
PRAB Recommendation: Brink moved to approve Fee -in -Lieu. Freund seconded
the motion. Motion passed 6-1-0
7. Parkland Dedication: Zach Foster. Park Planner
Development Name: Riverwalk, Phase 5 & 6
Engineer: Jorgensen and Associates
Owner: First State Bank
Location: SW of Dead Horse Mountain Rd and E Peaceful Dr
Parcel ID Number: 765-15269-305, 765-15269-202
Park Quadrant: SE
Units:
Total Acres:
Land Dedication Requirement:
Fee -in -Lieu Requirement:
Nearby Existing Parks:
Developer's Request:
Staff Recommendation:
Justification:
67 Single Family
26.4 acres
1.54 acres
$72,963.00
White River Park, Combs Park, Saint Paul Trail
Fee -in -Lieu
Fee -in -Lieu
Proximity to existing parks.
PRAB Recommendation: Brink moved to approve Fee -in -Lieu. Freund seconded
the motion. Motion passed 7-0-0
8. Parkland Dedication: Zach Foster. Park Planner
Development Name: Markham Hill
POC: Specialized Real Estate Group
Owner: Markham Residential Owner LLC
Location: NW of N Cross Ave and W Markham Rd
Parcel ID Number: N/A
Park Quadrant: SW
Units:
Total Acres:
Land Dedication Requirement:
Fee -in -Lieu Requirement:
Nearby Existing Parks:
Developer's Request:
Staff Recommendation:
Justification:
38 Single Family, 24 Multi -Family
N/A
1.35 acres - Note approximately 10.1 ac being
dedicated for future phases.
$64,230
Hotz Park - Future 62 ac Park
Dedication
Dedication
Will add to 62ac park city will acquire from UA,
conservation value, and support trail systems,
particularly the Fayetteville Traverse.
Foster discussed the following:
• Markham Hill Recap
0 9/19 PRAB approves Fee -in -lieu for Phase 1
0 6/21 PLD changed from Dedication to Fee -in -lieu
0 7/21 Received $20,691 for Phase 1
0 11/21 Developer requests Land Dedication for next phase
Specialized Real Estate Group to dedicate +/-10.1 acres for PLD with additional 3
minimum acres of future park land donation.
PRAB Recommendation: Brink moved to approve Fee -in -Lieu. Freund seconded
the motion. Motion passed 7-0-0.
9. Strategic Master Plan & Construction Update: Ted Jack, Planning Superintendent
Jack discussed the following:
• Clabber Creek Ribbon Cutting was held on October 25tn
• Gregory Park Tree Planting — 20 trees and shrubs were planted on 10/27/21.
• Gregory Park Halloween Event — Rotary and OORC.
• Kessler Baseball Fields- Concession Stand is progressing, as well as the field and
lighting. Also working on the slope failure.
• Centennial Park Pavilion is getting close to being completed.
10. Review of HMR Report: Ted Jack, Planning Superintendent
Jack said 3.8% increase over 2019, $103,643.
12
11. Announcements
November 19
December 11
Next Meeting Date: December 6, 2021
Lighting of the Ozarks- Square Gardens
White Elephant 5K- Town Center Plaza
12. Adjourn — Dockery adjourned the meeting at 6:47 pm.
13. Submitted by: Sonya Morell, Operations Assistant
PRAB minutes provides the basic discussions and motions of the PRAB meeting.
For more information, please refer to the PRAB meeting video provided on the city's
website.
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Fayetteville Parks and Recreation HMR Comparison
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Year to Date 2017 2018 2019 2020 2021 YTD 2020-2021
Total
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