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2021-10-12 - Agendas - FinalCITY OF FAYETTEVILLE %PF ARKANSAS MEETING AGENDA Water, Sewer, and Solid Waste Committee 12 October 2021 5:30 P.M. (Or immediately following Equipment Committee Session) This is a Virtual Meeting Committee: Chairman Mark Kinion; Council Member Sloan Scroggin, Council Member Teresa Turk, Council Member D'Andre Jones, Copy to: Mayor Lioneld Jordan, Paul Becker, Kara Paxton, Susan Norton, Chris Brown, Alan Pugh, Terry Gulley, Peter Nierengarten, Jeff Coles, Brian Pugh, Mark Rogers, Corey Granderson, Aaron Watkins, Greg Weeks, Monty Sedlak, Keith Macedo, Bruce Shackleford, Seth Pickens, Tim Lemons From: Tim Nyander, Utilities Director CALL TO ORDER ROLL CALL UPDATES OLD BUSINESS: NEW BUSINESS: 1. Budget Adjustment to Increase Allocation for Purchasing Water in 2022 from Beaver Water District Water purchased at the end of September 2021 is up by 9.83% compared to water purchased at the end of September 2020. This increase in water usage is due to several factors but most notably is due to increases seen in customer water usage and water loss due to leaks. More specifically, customer water usage is currently at record levels and is up by 3%. Additionally, the number of leaks in the City's water distribution system have increased by 135% at the end of September 2021 compared to what was seen at the end of September 2020. Staff recommends approval of a budget adjustment in the amount of $1,000,000.00 in the Purchased Water account due to increased water usage. Because most of the growth in water purchased from Beaver Water District directly corresponds to growth in revenue, there are additional revenues received in water and sewer sales. The $1,000,000 requested for Water Purchases will come from the recognition of $700,000 in water sales and $300,000 in sewer sales. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 2. Washington Water Authority/City of Fayetteville Meter Read Agreement There are approximately 35 City of Fayetteville sewer service accounts that are connected to Washington Water Authority for water service. Discussion will be on the proposed agreement for WWA to provide the City monthly water usage information so sewer service charges can be billed. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 3. Amendment No. 8 with Environmental Consulting operations, Inc., for the Woolsey Wet Prairie Wetlands Mitigation Site Monitoring and management for 2022 Ordinance 5687, which was adopted on May 6, 2014, waived the requirement of formal competitive bidding, and authorized a contract with Environmental Consulting Operations, Inc. for the Woolsey wetlands mitigation site monitoring and management for 2014. Section 3.2 of the contract provides that the contract may be renewed for additional one-year terms upon mutual agreement of the City and Environmental Consulting Operations, Inc. ECO, Inc. has been performing site management for 8 consecutive years. The contract covers the following work tasks for 2022: 1. Project Administration and Management 2. Annual Ecological Restoration Monitoring 3. Annual Adaptive Management Strategy 4 Update Surplus Wetland Credit Tracking Ledger 5. Academic Research Project Guidance Compensation for these activities has been negotiated for $65,500, an increase of 3.8% from the 2021 contract. Funds are available in the West Side WWTP Contract Services account within the Water & Sewer fund. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 4. Replacement of W-3 Pump No. 3 at Noland WWTP The Noland Wastewater Treatment Facility W3 Pumping Station delivers treated effluent to the Noland WRRF and BMS Facility for process water. The pumping station utilizes four pumps, 2-100 HP, 1-150 HP and 1-300 HP pump. The water is used for washing, process, cleaning, and irrigation. In the past, the W3 water had been pumped through a large force main to another point of discharge. This discharge point has changed, and the 300 HP pump produces a discharge that is too great for the lines that service the Noland and BMS facilities. The existing pump would rupture the lines. Replacing the 300 HP pump with a 150 HP pump offers the ability to operate more reels for irrigation without damaging infrastructure. The additional pump also serves a redundancy for the W3 water system. The City of Fayetteville requested sealed competitive bids on August 10, 2021, and Bertrem Products submitted the lowest and best bid for $38,528.45. The bid results are as follows: Bertrem Products ......................................... $38,528.45 Trillium Flow Technologies ............................. $39,615.00 Wastewater Solutions .................................... $48,360.00 Instrument & Supply, Inc ................................ $58,620.00 Jack Tyler Engineering, Inc ............................. $61,340.00 Funds are available in the Plant Pumps and Equipment account within the Water & Sewer fund. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 5. Extension of Sewer Service Outside the City Limits on N. Foxhunter Road There is a 5-acre section of land at 1776 N. Foxhunter Road just outside the city limits and about a half of a mile from the Noland Plant, that a current customer wants to build a home on. There is an 18-inch diameter sewer main located in an easement on the property, which would be accessible for service with the construction of a new manhole. The Utility is in support of the request, as it is a viable option to installing a septic tank. According to the property owner, the onsite soils do not perc adequately for septic installation per county standards. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 6. Pinnacle Ozone Solutions - Ozone Equipment Service Contract Renewal The ozone disinfection system at the Noland WRRF includes specialized equipment that the manufacturer must provide. Pinnacle Ozone Solutions, LLC is the sole manufacturer and service provider of this specialized ozone generating equipment used at the treatment facility. Ordinance 6307 passed on May 5, 2020, approved an initial one year contract with automatic renewals. Staff recommends approval to renew the annual service contract for 2021-2022 in the amount of $24,920.00. Pinnacle will perform quarterly service visits, perform annual service items to the equipment, and perform bi-weekly remote monitoring of the system (26 total). Regular testing and inspections included in this agreement can be identify potential problems in advance. These issues can then be resolved based on a schedule that makes sense for the city rather than dealing with costly downtime if an emergency occurs. Routine maintenance on the ozone equipment also increases the longevity of the ozone system. Funds are available in the Plant Pumps and Equipment account within the Water & Sewer fund. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 7. Midland Industrial Services Reconciliation Change Order Resolution 160-20 approved a construction contract for electrical high -voltage replacements and upgrades at the Noland Water Resource Recovery Facility with Midland Industrial Services, LLC in the amount of $1,036,491.85. Construction began in Summer 2020. Change Order No. 1 was approved (Res. 273-20) in the amount of $349,814.99 to account for additional underground high voltage cabling and termination end points that had not been identified during the engineering design phase but were necessary for function and safety of the overall project. During construction, City Staff provided minor work change directives to the contractor to ensure the best end product would be delivered. These include increasing size of underground conduits from 3-in to 4-in to accommodate a neutral wire called out on the plans/specs. These portions of work had been identified as larger in the plant as-builts but upon exposure, needed to be upgraded to function with the overall design intent. More details can be seen in the contractor's narrative and the Engineer's cover letter. The cost increase for these items is $6,713.00. Furthermore, the contractor did not utilize a portion of their confined space bid allowance, for a savings of $4,792.56. Therefore, the net change order needed to reconcile all quantities is $1,920.44. Staff recommends approval of a change order with Midland Industrial Services, LLC in the amount of $1,920.44 for additional changes directed during construction as work change directives to the contractor. Since no remaining project contingency is in place, the increase in cost must go before the full City Council. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 8. Hill Street Cost Share Hill Billies, LLC is developing property at 388 S. Hill Ave. Two single family homes have been demolished to create approximately 17 multifamily units of infill housing. This project was reviewed and permitted through the Development Services division and was required to install a fire hydrant on the project site to meet fire code. A 6-inch waterline was identified in Hill Avenue per City GIS mapping, however, during excavation to install the hydrant, the line was discovered to be only a 4-inch line which cannot support the flow needed for a fire hydrant. To support a hydrant an 8-inch waterline extension is necessary from W. Stone Street approximately 200 feet north of the site. The developer has requested the city pay 70% of the cost of this line, without detailed justification. City Staff recommends a 50/50 cost share to cover half the cost of this offsite improvement. This improvement would provide upgraded service to approximately 25 existing units in the vicinity. The engineer's estimate for design and construction of this line is $42,000.00. If 50% is shared by the City, the City's cost would be $21,000.00. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 4 9. Greenland/WWA Water Service A developer is seeking water service for property located within the Fayetteville Water Service Boundary located within the Greenland City Limits at the north end of Lillie Lane (parcel 775-17793-250). The project consists of 50 to 100 single-family residential lots on approximately 50-acres. After meeting with the developer and assessing the City's water infrastructure, it was determined that the property's elevation was too high to service via direct connection to our water system. Not enough pressure would be available as our tanks sit at a similar elevation. To service this parcel, a costly pumping station would be necessary, and would add undesirable long-term operation and maintenance complexities to the City's system. For these reasons, the developer approached our neighboring water service provider Washington Water Authority (WWA) who has the ability to provide water to these higher elevations without the need for additional pumping or storage. WWA is willing to service this parcel through a waterline extension from approximately one mile south of the parcel, likely at the developer's expense. For planning to proceed, the City of Fayetteville would need to relinquish part of our territory to WWA. An adjustment to the shared water service boundary of Fayetteville and WWA requires City Council action as well as review and approval by the Arkansas Natural Resources Commission. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 10. American Rescue Plan Act (ARPA) Funding ARPA funding is a $1.9 Trillion Economic Stimulus Package to respond to the COVID-19 emergency and bring back jobs. $350 billion of the funding is earmarked for state, local government, and tribes to, among other things, make necessary investments in water, sewer, or broadband infrastructure. Water and sewer infrastructure covers a broad range of items, including WWTP and drinking water system improvements, stormwater systems, water quality protection and non -point source pollution reduction. The City of Fayetteville received $17,911,418, and the Utility has identified several projects that would qualify for ARPA funding. A. There is a 2.5 mile section of 24" waterline between MLK & 1-49 and S. School Ave. that was installed in the 60's, 70's and 80's and is located in very corrosive soil. Pipe corrosion is advanced, and many leaks are experienced at this point in time. A leak on this large section of pipe accounts for major water loss in the system. The first phase of this project is to conduct a remote -controlled inspection of the length of pipe to determine the condition of the pipe, the location of any valves and tie-ins, and to identify previous areas of repair. Additionally, Phase I will include designing the replacement strategy of the pipe. Phase 11 would be the replacement of the pipe using slip -lining as the method of repair. Total cost of this project is $4,000,000. This project helps reduce potable water loss & improve system resilience. B. Water quality improvements to Lake Fayetteville would specifically provide health, ecosystem, social and economic benefits to the City of Fayetteville. The lake, as it currently exists, is a significant draw of both citizens and those from out of town. The City Council has expressed a desire to have the water quality improved to a point at which it could be rated for primary contact. While it remains to be determined if swimming is the ultimate desire of the City, certainly good water quality in the lake would improve the popularity of the area as a destination for the City. This could include continued use for fishing, kayaking, canoeing, rowing and potentially paddle boarding. As people learn to appreciate and enjoy the outdoors it helps in a host of areas including health benefits. Total cost of this project is $200,000. This project helps improve water quality in Lake Fayetteville. C. The City's Supervisory Control and Data Acquisition (SCADA) manages and monitors the water and wastewater systems. The SCADA system is a robust system including networking equipment, software, sensors, and programable logical controllers (PLC). SCADA is a mission critical system that requires is a critical cybersecurity asset to protect. Over the last 3 years the City has invested over a million dollars upgrading the majority SCADA's components to increase cyber preparedness, improve operational efficiency, and improve reporting capabilities. The City has not replaced the wireless components of SCADA yet due to lack of funding. This project would enable the city to replace the SCADA wireless equipment and improve cybersecurity and performance. Total cost of this project is $400,000. This project helps protect drinking water quality and improve wastewater collection treatment, system resilience & cyber security. Information Only 11. Overview of WWTP Monthly Report Discussion of August's Monthly WWTP Report PRESENTATIONS ATTACHMENTS Washington Water Authority Agreement ECO Inc. Amendment No. 8 Bid Tabulation — W3 Pump Noland WWTP Map of Foxhunter Road Sewer Service Extension Pinnacle Ozone Service Agreement Midland Change Order Hill St. Cost Share Calculations Map — Greenland/WWA Service Proposal Map of 24-inch Waterline Lake Fayetteville Proposal August WWTP Monthly Report ADJOURN Next Water, Sewer, Solid Waste Committee meets on Tuesday, November 9, 2021, 5:30 p.m. SERVICES AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND THE WASHINGTON WATER AUTHORITY This agreement made and entered into this day of August 2021, by the City of Fayetteville, Arkansas, hereafter designated as the City, and the Washington Water Authority hereinafter designated as the Authority. Whereas, the City and Authority have this date mutually agreed that the Authority should provide usage information for the Authority's water customers utilizing the City's sewage system and the City shall pay for the services performed under the terms and conditions established by this agreement. Whereas, the City and Authority have this date mutually agreed that the City shall pay $2.50 per City Sewer Customer (defined below) per month for providing usage information under the terms and conditions of this agreement. I. Authority Duties: a. Preparation of Usage Reports i. The Authority shall prepare reports of monthly water usage for Authority water customers who utilize the City's sewage system. ii. The Authority shall transmit such reports to the City between the 15th and 20th day of every month for the prior month's water usage b. When properly notified of customers who have failed to pay their sewage usage fees to the City pursuant to A.C.A. § 14-229-103, the Authority shall disconnect water service to such customers until such sewage usage fees have been paid. II. City Duties: 1. The City shall provide the Authority with a list of those Authority water customers utilizing City's sewer system and shall update said list on a regular basis ("City Sewer Customers"). 2. The City shall be responsible for billing customers for sewage usage and for the collection of sewage use charges, based on the water usage reports provided by the Authority, and shall additionally be responsible for all delinquent account collection phone calls and/or mailings. 3. In accordance with A.C.A. § 14-229-103, the City may notify the Authority of customers who have failed to pay their sewage usage fees to the City. 4. With regard to any delinquent sewer system customer, the City shall certify to the Authority that the specified customer is more than 30 days delinquent in making payment for sewer services, and has been sent notice of termination of water service should said account not be paid. 5. The City shall be responsible for sending termination notices to delinquent sewer customers. 6. The City will pay the sum of $2.50 per City Sewer Customer per month to the Authority for providing such usage reports. III. Agreement Approval and Termination: l . This agreement is subject to approval of by the City Council for the City of Fayetteville, Arkansas and the Washington Water Authority Board of Directors. 2. The term of this agreement shall be for a period of the remainder of the year expiring on December 31. It shall automatically renew each year for one (1) additional calendar year unless on or before 90 days prior to the expiration of the current term either party shall give the other parry written notice of that parities termination of the Agreement. 3. This agreement may be reviewed and modified for cost and performance items at the end of the first six (6) month period and each one (1) year period thereafter. 4. If through any cause, the Authority or City shall fail to fulfill in a proper and timely manner its obligations under this agreement, the Authority or City shall have the right to terminate this agreement by giving written notice of such termination and specifying the effective date thereof, at least 60 days prior to the effective termination date. For the CITY: Fayetteville, Arkansas Mayor For the AUTHORITY: Washington Water Authority am Date: Date: ATTEST: City Clerk Randy Odglen, Chairman AMENDMENT NO.8 TO AGREEMENT FOR ENVIRONMENTAL CONSULTING SERVICES BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND ENVIRONMENTAL CONSULTING OPERATIONS, INCORPORATED FOR WOOLSEY WET PRAIRIE ECOLOGICAL MONITORING AND MANAGEMENT ENVIRONMENTAL CONSULTING SERVICES THIS AMENDMENT NO.8 to the Agreement For Professional Environmental Consulting Services, dated May 8, 2014 (the "Agreement"), by and between CITY OF FAYETTEVILLE, ARKANSAS (CITY) and ENVIRONMENTAL CONSULTING OPERATIONS, INC. (ECO) for environmental consulting services in connection with monitoring and ecological adaptive management of CITY's wetland mitigation site (SITE) known as Woolsey Wet Prairie is made and entered into for purposes of continuity of Site wetland habitat status in order to maintain surplus wetland credits generated at Site and due to Corps of Engineers (Corps) regulatory requirements to manage and maintain wetland compensatory mitigation in perpetuity to assure Site continues to meet ecological performance standards. WHEREAS, this AMENDMENT NO.8 is a renewal of the May 8, 2014 Agreement that included a provision for automatic renewal of ECO's annual Scope of Services beyond 2014 for additional 1-year terms upon mutual agreement by both CITY and ECO. Unless specifically stated, all other terms and conditions of the Agreement shall remain in full force and effect. Neither this Amendment nor the Agreement may be modified except in writing signed by an authorized representative of the CITY and ECO. NOW THEREFORE, the CITY and ECO agree to amend the Agreement for ECO's Scope of Services as follows: 1. Part A - Project Administration & Management a) General administration and project management activities; b) Perform project initiation activities; c) Provide environmental regulatory and technical information to CITY, CITY Contractors, Citizens of CITY, and Academia; d) Meet with CITY, CITY Contractors, and Academia for information exchange, goal and timeline setting, reviewing management strategies, and action items; e) Perform internal project control including budgeting, scheduling, and quality control; f) Part A applies to January through December 2022. Renewal of ECO's annual Scope of Services will be reviewed by the City Council and amended upon approval for renewal of Part A services beyond 2022. 090821-ECO WWP Amnd No. 8.pdf 2. Part B - Annual Ecological Restoration Monitoring a) Conduct qualitative monitoring activities throughout the growing season to maintain cumulative plant species lists, evaluations of seasonal hydrology and associated plant communities, and identification of stands of invasive plant species to be controlled; b) Observe and document total plant species richness for each wetland cell and the total mitigation SITE in historical comprehensive plant species lists; c) Record locations of concentrated stands of non-native and native invasive plant species and locations of rare Arkansas Natural Heritage Commission (ANHC) tracking plant species on wetland cell maps; d) Develop 2022 Woolsey Wet Prairie Adaptive Management Strategy & Monitoring Report No. 16 that is consistent with historical monitoring and management activities at Site in a format to be used for SITE adaptive management purposes; e) Part B applies to January through December 2022. Renewal of ECO's annual Scope of Services will be reviewed by the City Council, and amended upon approval for renewal of Part B services beyond 2022. 3. Part C - Annual Adaptive Management Strategy a) Continued development and implementation of annual strategy for specific controls of invasive species via selection, coordination, and scheduling of time sensitive hydrology controls, herbicide applications, mowing, hand pulling, and prescribed burning; b) Make SITE visits throughout the growing season to make observations of hydrology, vegetation, and effectiveness of invasive vegetation control; c) Oversee selection, scheduling, and coordination of SITE adaptive management activities and provide guidance pertaining to Site Deed -Restrictive Covenant restrictions to CITY and CITY's Contractors associated with management of Site; d) Provide restoration ecology advisory technical guidance to CITY and CITY's Contractors associated with management of Site for the purpose of implementation of Site management activities that are compliant with Site permanent protection measures and restrictions specified in the CITY's Section 404 permit; e) Document and maintain records of adaptive management activities implemented and the date of use; f) Make adjustments, as necessary, to timing and type of vegetation management to be implemented including, but not restricted to, hydrology management, mowing, herbicide applications, prescribed burning, and hand pulling of invasive plant species; 090821-ECO WWP Amnd No. 8.pdf g) Utilize wetland cell aerial photographs showing locations of concentrated stands of invasive and non-native plant species and locations of rare ANHC tracking plant species in order to target and prioritize areas for specific management activities; h) Develop herbicide application specifications that include specific types of herbicides to apply to specific invasive plant species by CITY contractors; i) Schedule and select type of herbicide, adjuvant, and application rate to be used for specific target non-native and invasive plant species at specific locations and document herbicide effectiveness; j) Coordinate, schedule, and observe areas where herbicide applications have been made to evaluate effectiveness for controlling invasive species by CITY contractors; k) Develop burn specifications that clearly identify prescribed Burn Contractor responsibilities as a part of CITY's informal bid process that identify: SITE preparation, notifications, and Burn Contractor responsibilities; 1) Coordinate, schedule, and observe prescribed burn to evaluate Burn Contractor's conformance with state laws, notifications, and specifications; m) Coordinate co -existence of planned construction and operation activities at adjacent solar array and NWALT Westside Prairie Preserve with adaptive management activities at the SITE; n) Part C applies to January through December 2022. Renewal of ECO's annual Scope of Services will be reviewed by the City Council, and amended upon approval for renewal of Part C services beyond 2022. 4. Part D - Update Credit Tracking Ledger for Surplus Wetland Credits a) SITE has generated surplus of wetland credits above those required by CITY's Section 404 permit for wetland compensatory mitigation. CITY has received Corps approval to use wetland credits to mitigate for wetland impacts caused by the CITY's infrastructure improvement projects within Illinois River watershed, HUC 11110103; b) Under the 2014 Scope of Services, ECO developed a wetland credit ledger to include surplus credits and credit debits from CITY's Van Asche Extension Project for submittal to Corps; c) Under the 2015 Scope of Services, ECO developed a wetland credit ledger to include surplus credits and credit debits from CITY's Clabber Creek Recreational Trail Project for submittal to Corps; d) Under the 2016 Scope of Services, CITY did not utilize any surplus wetland credits for City infrastructure improvement projects requiring wetland compensatory mitigation; 090821-ECO WWP Amnd No. 8.pdf e) Under the 2017 Scope of Services, CITY did not utilize any surplus wetland credits for City infrastructure improvement projects requiring wetland compensatory mitigation; f) Under the 2018 Scope of Services, CITY did not utilize any surplus wetland credits for City infrastructure improvement projects requiring wetland compensatory mitigation; g) Under the 2019 Scope of Services, CITY did not utilize any surplus wetland credits for City infrastructure improvement projects requiring wetland compensatory mitigation; h) Under the 2020 Scope of Services, ECO developed a wetland credit ledger to include surplus credits and credit debits from CITY's Clabber Creek Recreational Trail Project for submittal to Corps; i) At the time that this document was developed, under the 2021 Scope of Services, CITY had not utilized any surplus wetland credits for City infrastructure improvement projects requiring wetland compensatory mitigation; j) It is unknown at the current time, whether or not Part D services will be necessary for January through December 2022, and will be a function of whether or not surplus credit transactions occur. Should 2022 wetland credit transactions occur, ECO shall update wetland credit ledger accordingly for submittal to Corps at the end of 2022; k) Renewal of ECO's annual Scope of Services will be reviewed by the City Council, and amended upon approval for renewal of Part D services beyond 2022. 5. Part E - Academic Research Project Review and Guidance a) During 2017, there was an increased interest in the SITE for academic research projects from various departments of the University of Arkansas ranging from herpetology to soil microbiology. While research projects at the site are exciting and encouraged, the need exists for guidance and oversight to ensure that all parties involved are made aware of the various requirements of the CITY's Section 404 permit and Deed Restricted Covenant for the SITE. Failure to manage research project activities at the SITE has the potential to result in the CITY not being in compliance with the terms and conditions of the CITY's Section 404 permit and the Deed Restricted Covenant for the SITE. b) ECO, Inc. has developed a research request form and guidance document intended for use by proposed research projects that will provide project -specific relative information to ECO, Inc., Jacobs, and the CITY for review and approval, while also educating the applicant about the SITE Section 404 permit requirements. ECO, Inc. will review academic research project proposals and provide project -specific guidance to parties conducting research at SITE. c) Part E applies to January through December 2022. Renewal of ECO's annual Scope of Services will be reviewed by the City Council, and amended upon approval for renewal of Part E services beyond 2022. 090821-ECO WWP Amnd No. 8.pdf 6. Compensation For the amended Scope of Services described herein, CITY agrees to pay ECO the sum specified below on Cost Detail Table. The total payment shall be a lump sum "not to exceed" amount of SIXTY-FIVE THOUSAND FIVE HUNDRED U.S. DOLLARS ($65,500.00). Amendment No. 8 - 2022 Cost Detail Amended ECO Scope of Services Fee Estimate Part A - 2022 Project Administration And Management $4,350 Part B - 2022 Annual Ecological Restoration Monitoring $28,000 Part C - 2022 Annual Adaptive Management Strategy $31,650 Part D - 2022 Update Surplus Wetland Credit Tracking Ledger $0 Part E - 2022 Academic Research Project Guidance $1,500 TOTAL IF $65,500 The CITY and ECO intending to be legally bound, indicate their approval of this AMENDMENT NO.8 by their signatures below. ENVIRONMENTAL CONSULTING OPERATIONS, INC. Z-,,V,Ajj&d Bruce Shackleford, President CITY OF FAYETTEVILLE I� Date: September 8, 2021 Date: Lioneld Jordan, Mayor ATTEST: By: Kara Paxton, Deputy City Clerk/Treasurer Date: End of September 8, 2021 Amendment No. 8 for Environmental Consulting Services 090821-ECO WWP Amnd No. 8.pdf ENVICON-06 TRAEGARDNER ,4coR0 CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 8/31 /2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT La'Vonyea Whitfield PHONE FAX (A/C, No, Ext): (501) 778-9162 (A/C, No): (501) 778-0533 NFP Property & Casualty Services, Inc. P.O. Box 49 Benton, AR 72018 ADDRESS: lavonyea.whitfield@nfp.com INSURERS AFFORDING COVERAGE NAIC # INSURER A: West American Insurance Company 44393 INSURED INSURER B :Ohio Casualty Insurance Company 24074 INSURER C : Westchester Surplus Lines Insurance Company 10172 Environmental Consulting Operations, Inc. 17724 Interstate 30 Suite 5A INSURER D : INSURER E : Benton, AR 72019 INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM DD YYY POLICY EXP MM DD YYY LIMITS A COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ❑ OCCUR BZW57085594 5/10/2021 5/10/2022 EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED PREMISES Ea occurrence $ MED EXP (Any oneperson) $ 15,000 PERSONAL & ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY El JECT PRO ❑ LOC OTHER: GENERAL AGGREGATE $ 4,000,000 PRODUCTS - COMP/OP AGG $ 4,000,000 $ AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED L NON -OWNED AUTOS ONLY AUTOS ONLY COMBINED SINGLE LIMIT Ea id accent $ BODILY INJURY Perperson) $ BODILY INJURY Per accident $ PROPERTY DAMAGE Per accident $ $ B X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE US057085594 5/10/2021 5/10/2022 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ DED X RETENTION$ 10,000 $ 1,000,000 A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A XWW57085594 5/10/2021 5/10/2022 PER OTH- STATUTE ER 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT 1,000,000 $ C E&O/Professional Lia G24280469009 5/10/2021 5/10/2022 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Proof of Insurance City of Fayetteville THE EXPIRATION ATE THEREOF, ACCORDANCE WITH THE POLICY P OVIS ONSCE WILL BE DELIVERED IN 113 W. Mountain St. Fayetteville, AR 72701 AUTHORIZED REPRESENTATIVE r//cj ek- z ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Bid 21-64, Bid Table (BT-12FH) Legend The green cells with bolded numbers indicate that this bid was the lowest price. The orange cells indicate that this item from that vendor was selected. The green cells with orange outline indicate that this item from that vendor was self has the lowest price. $ 123 ?cted, and CITY OF .� rAYETTEVILLE ARKANS ARNAMCAQ BID TABULATION Bid 21-64, W3 Pump Replacement Bertrem Products Instrument & Supply, Inc lack Tyler Engineering, Inc Trillium Flow Technologies WASTEWATER SOLUTIONS LLC Total cp�t $ 38,528.45 $ 58,620.00 $ 61,340.00 $ 39,615.00 $ 48,360.00 M Itemz 4uantity fired anuf rer I Model Unit otal pdce Ma n.f rer Motlel Unit otal edce M.......I Motlel Unit otal ManufaRurer Model Unit otal ManufaR Motlel Unit otal rpdu [dwbeU sumpcvump4usz 61/3Ti or uivalent 1 yamno I`—5 3R,u 45 5 M,fi ELECTRIC vur — S sa,620.00 5 sl, . L4w3w6Rv 1 A——5 61,3ao.00 5 61,340. OM— 11—y L41RM 5 30,616.00 5 M,ft 4ESCH L4C13na6661 5 4a,360.00 5 4fl,360. 45 6' PVC �a PVC @��pd.C, 0y.17e�' j r�ti' PVC 7sa QaC �V'ox Hunter Rtf Wr 75 G" CII' V 6" �•s1 �4C. �; O V _ _ y CIP c `�C•j'��, , p�C .1 /' /♦, i I ii" Unun ';, a e" k_ 117.7' C & 1- /' cemetery - w 4. Chad PVC �6,,'cipz -- PVQ. MADtSOP% C- 3G1.9' AT 11RAL i n a,.a 9 AREA (t" I'VC 6" PVC L o N - _ _ l� r G" PVC - m a sa" m.k 340./. - 20 DIP l4' 11iik_ _ _ _ 1.4 �2' 2 -6" PVC tl fi �J 14" Unk. 636_3 J.ir V4 1 I :t" Milk. •- - Y 'S m PVC 3,n IPJC �£-.i•F M 3 =5-@9G®$., Unk. e" Unk. S 3fl T6 PVC_ la •" _-" _ - L c �� JI G i�c 6.�PVC - NYC 21' UIV U4.ri llk, �a31OiN 8" Unknow 0 I Y G" PVI. PVC. U. k.. l PPt, 3' PVr'. W 8" PVC ErAr Rd 1 3. k. c - 104. '6 ®:. PVC 6" PVC' Saint lase �" unk.:17.�1 ��_• �k. sua.;�' E C-V,,+ Ur QJc. Catholic ch—h w iO 6.: u PPVC b VC Trey Im - ta.. l q.PVC$� A� 2Z G57�IP l• 14"rrlp lt3"PVC 465.lt' 24" m Alto', 1 1 11' PINNACLE OZONE SOLUTIONS, LLC Feb 3", 2020 Mr. Austin Ransfield Operations Supervisor Jacobs 1400 N. Foxhunter Rd. Fayetteville, AR 72756 RE: Ozone Equipment Service Contact Proposal v1.0-2020 Fayetteville Waste Treatment Facility Dear Mr. Ransfield, Pinnacle Ozone Solutions, LLC (Pinnacle) is pleased to offer this proposal for an Ozone Equipment Service Contract for the above referenced project. 1.0 System Specific Information The following is background information regarding this project: SITE INFORMATION FACILITY NAME: Fayetteville Waste Treatment Plant ADDRESS: Fayetteville, AR COVERED EQUIPMENT: Ozone Generators, Qty. 2 MTA Chillers, Qty. 2 2.0 Scope of Services Pinnacle will provide the listed services and consumables during the contract period as follows: 2.1. Quarterly Service Visits a) Four (4) services visits of up to eight (8) hours each by one (1) factory trained technician including onsite labor and travel to/from the site. Schedule of Quarterly Service visits to be coordinated with the City a minimum of one (1) week prior to performance of work. b) Inspection of all 'covered equipment'. c) Oxygen/Ozone System Leak Check d) Ozone Generator Output/Performance Verification e) Chiller Inspection (Physical Inspection, pH, coolant level, differential temperature verification, and coolant flow rate / pressure). f) Zero Check Ambient Ozone Analyzers. Re -Zero if required g) Service report including details of equipment condition, work performed, calibration certificates, and any recommendations for additional service and/or changes to system operation. Pinnacle Ozone Solutions, 2971A Oxbow Circle, Cocoa, FL 32926 Alto', 1 1 11' PINNACLE OZONE SOLUTIONS, LLC 2.2 Annual Service Items a) The following service items will be performed one (1) time per service contract year during one (1) of the regularly scheduled service visits. b) Validation of readings one (1) High -Range Ozone Concentration Analyzer (1) and up to three (3) Oxygen Mass Flow Meter(s) inside the ozone generator enclosure. Pinnacle will provide a quote for instrument recalibration services if required. 2.3 Online Remote Monitoring: Pinnacle recommends bi-weekly remote monitoring for the 2020 contract year. a) Bi-weekly (26 annual) check of system operation via remote interface via existing remote access capability. 3.0 On -Call Repair Services (Standard & Emergency) Pinnacle will provide on -call services for troubleshooting and/or repair of the covered equipment as follows: 3.1 Service Request: Provide a qualified engineer or technician (as required) on -site within 24 hours of a service request. 3.2 Labor Rates: Engineer: $170/hr. Technician: $115/hr. *Note: Labor Charges apply for both travel and time onsite. 3.2 Travel Expenses: • Mileage =$0.54/mile to and from Pinnacle office to the project site (or current year rate) • Travel, Meals, Lodging Expenses: Cost +15% as required for sites 3.3 Parts & Materials: A written estimate will be provided for any parts, materials, and/or consumables required to complete repairs to the system. Pricing will include any shipping charges incurred for delivery / return of parts and/or materials that are not covered under warranty. 4.0 Client Responsibilities The Client agrees to provide the following: 4.1 Parts & Materials: Client agrees to provide access to the site and equipment at the agreed time of service, and for the required duration of service conducted under this Agreement. Pinnacle Ozone Solutions, 2971A Oxbow Circle, Cocoa, FL 32926 Alto', 1 1 11' PINNACLE OZONE SOLUTIONS, LLC 4.1 Waste Materials: Client agrees to ownership, handling, and disposal of any waste materials generated as the result of equipment service completed under this Agreement. 5.0 Effective Date, Term, Renewal, and Schedule The service contract term shall commence on 3 1 2020 and extend for a period of one (1) calendar year. a) Unless otherwise cancelled in writing prior to the date of renewal, this service contract shall automatically renew upon expiration of the contract period. b) All scheduled service visits to be coordinated with the City a minimum of one (1) week prior to visiting the site and approved in writing or by email. 6.0 Pricing, Terms & Conditions The price for the Service Agreement as described herein is: Twenty -four -thousand -nine -hundred -twenty -US -dollars per year (US$ 24,920.00/yr). Service Agreement fee will be invoiced at the beginning of each service contract renewal. On -Call Services will be invoiced at the time of service. All invoicing is Net 30 days. All pricing and work performed under this Agreement shall be subject to Pinnacle's Standard Terms & Conditions of Sale, which are included with this proposal and incorporated by reference. 7.0 Closing Pinnacle Ozone sincerely appreciates this opportunity to provide technical service for your existing ozone system. We trust this proposal is responsive to your needs. Please feel free to contact us if we can be of any further assistance. Best Regards PINNACLE OZONE SOLUTIONS, LLC M411 1 1,•► Chuck Smith CEO Pinnacle Ozone Solutions, 2971A Oxbow Circle, Cocoa, FL 32926 AAA A 0111111n. PINNACLE OZONE SOLUTJONS, LLC Project Authorization Upon both Parties endorsement below, the Client and Pinnacle / PRDL agree that the scope of work, price, and terms of this Agreement are acceptable to both Parties, and work is Authorized to Proceed. SIGNATURE: SIGNATURE: PRINTED NAME: Austin Ramsfield PRINTED NAME: Charles Smith TITLE: Operations Supervisor TITLE: CEO COMPANY: Jacobs COMPANY: Pinnacle Ozone Solutions, LLC DATE: DATE: Pinnacle Ozone Solutions, 2971A Oxbow Circle, Cocoa, FL 32926 LIm July 27, 2021 Mr. Corey Granderson, P.E. Utilities Engineer City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 ALLGEIER, MARTIN and ASSOCIATES, INC. Consulting Engineers Re: Noland \X�WT P Change Order #2 Deaz Mr. Gxanderson: Midland Industrial Services made some changes to several areas nearing completion of the project. These are listed in their proposal for a change order. Their proposal indicates cost and then a reduction in cost due to discussions with them. Midland had to increase the size of several locations of underground conductor from 3" to 4" to accommodate a neutral called out by the plans and specifications. Midland installed copper wire as called out in the plans and specifications. The actual size of some conduit and wire was smaller than stated in the plans based upon original documents for the facility. Bullet point three has been removed from the proposal. We have had several discussions with Midland and have agreed upon a change order cost of $6,713.00. If this s acceptable to the city, we would like to proceed with the change order for this project. Sincerely, ALLGEIER, MARTIN and ASSOCIATES, INC. A. Brent Corwin, P.E. 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[V M v>+ 6R fA V% 69 f 6R 61v 144 EA bR C--IIn4 - r�-3 fMY 7 in Iri -� In Iri = ri ri ") if3 Er4 419 6A 69 6R EA ER EA In C`. 00 In M r �n IN o n * Cl!0c It'llL vi u M no 00 00 r- oaa C trtr r c n �— vi vi In 00 rri ri en Fi v n 4A V) V) V A Is ram] Li n Q oc n M n In a In Cl! R I 00 In In rri 00 00 oc C% a T rn ON %0 In �D N 0o c o a r n ri vi Iri 00 U rl rc G9 65 -F f '-F--- l3 6S Cfx Wf r Vr :!. z ,A rr V7 v c = c zi � CL c u C'aLw C j C .�-. G •y ,� P ILI C C C p C C C C C C Cd U v oc N 0�0 r M � � pop d rv)j mV Q 6R EA It •rw i70 7 N N 00 0C — M � j 64 6A 49 = I I 1 1 1 1 1 V � 1 a 3 V V U � b j W � rs ^.A C C r ^ C CL7 :i •O� �0.0 .+ V V f T'- V R x LU 7 W [al 'Q Lr_ 0- C } u M O M a) us a Bates Associates, Inc. Civil Engineering • Land Surveying • Landscape Architecture 7230 S. Pleasant Ridge Dr / Fayetteville, AR 72704 PH: 479-442-9350 * FAX: 479-521-9350 September 1, 2021 Corey W. Granderson, P.E. Utilities Engineer City of Fayetteville, Arkansas Gentry, AR 72734 Re: Hill Avenue Townhomes Dear Mr. Granderson, This letter is to address the cost share for the water main extension along Hill Avenue. As you know, GIS shows the existing water main to be a 6" line. However, once excavated, it was found to be a 4" main. The estimated construction cost is $42,000. See attached plan and itemized estimate. The property owner feels like the city should be responsible for 70% of the main cost since it will be serving several other properties. They also feel like the city is more responsible due to GIS labeling the line as a 4". The reason a 6" water main is need is due to a fire hydrant being required at the site. The property owner is proposing the city pay $29,400 and he pay $12,600. He is open to negotiation and will be happy to meet with the water/sewer committee. Should you have any questions or require any additional information, please feel free to contact us at your convenience. Sincerely, Bates & Associates, Inc. Geoffrey H. Bates, P.E. President of Engineering pm Infilml I 11 I ff_-""'___ I I I I-1 1 -11 aic� m u- to-Ke zquallb, I ----4-::�-3---- r r n W-8 { SEWER MAIN �1 I YYl \ LI \ W-8 -- W-8 - W-8 W - 8 W-8 NOTES: 1. DAMAGE TO OR RELOCATION OF EXISTING UTILITIES SHALL BE AT THE DEVELOPERS EXPENSE. 2. ALL METER LOCATIONS AND BACKFLOW PREVENTION FOR THE FIRE SPRINKLER SYSTEMS MUST BE APPROVED BY DON OSBURN OF THE CITY OF FAYETTEVILLE METER OPERATIONS DIVISION (575-8384) 3. THE ENGINEER OF RECORD SHALL PROVIDE "FULL TIME" INSPECTION FOR UTILITIES AND "PART TIME" INSPECTION FOR THE STORM DRAINAGE AND ROADWAY CONSTRUCTION, AND WEEKLY REPORTS SHALL BE SUBMITTED TO THE CITY OF FAYETTEVILLE'S PUBLIC WORKS INSPECTOR. 4. NOTIFY PUBLIC WORKS INSPECTOR IN ADVANCE OF PERFORMING WORK IN THE RIGHT OF WAY OR PUBLIC INFRASTRUCTURE 5. SERVICE TAPS ON EXISTING MAINS SHALL BE MADE BY THE CITY, AND FEES PAID BY OWNER PTO �b= �w rup-1 r WATER NOTES: 1. 2017 STANDARD WATER & SEWER SPECIFICATIONS & DETAILS APPLY. (DOCUMENT AVAILABLE AT WWW.ACCESSFAYETTEVILLE.ORG/GOVERNMENT/ENGINEERING) 2. PRIOR TO OBTAINING A TEMPORARY WATER METER FOR TESTING OR SERVICE OFF OF A CONTRACTOR INSTALLED NEW MAIN, THE FOLLOWING ITEMS MUST BE PERFORMED OR PROVIDED TO THE SATISFACTION OF THE ENGINEERING DEPARTMENT: - THERE ARE NO OUTSTANDING ISSUES WITH SITE REQUIREMENTS OR OUTSTANDING EROSION CONTROL VIOLATIONS. - THE STRUCTURE MUST BE CONNECTED TO PUBLIC SANITARY SEWER - THE PROJECT IS READY FOR TEMPORARY CERTIFICATE OF OCCUPANCY (TCO). IF NOT, THE METER WILL BE INSTALLED TO ALLOW FOR TESTING ONLY AND TURNED OFF UNTIL THE TCO IS ISSUED. - SERVICE TAPS ON EXISTING MAINS SHALL BE MADE BY THE CITY, AND FEES PAID BY OWNER. NORTH 0 10 20 GRAPHIC SCALE IN FEET G" F C, 11 lhL Rh STREET NOTES: 1. ANY STREET OR LANE CLOSURE MUST BE APPROVED THROUGH THE ENGINEERING DIVISION. APPLICATION AND ADDITIONAL INFORMATION CAN BE FOUND AT OUR WEBSITE: HTTP://AR-FAYETTEVILLE.CIVICPLUS.COM/1058/ROAD- LAN E-CLOSURES -SCHEDULE A SITE VISIT WITH CHUCK RUTHERFORD 575-8291 TO ESTABLISH THE CONDITION OF THE EXISTING CURB. ALL EXISTING CURB CUTS WILL BE REMOVED AND REPLACED WITH STANDARD CURB, ANY CURB TO REMAIN THAT IS CURRENTLY DAMAGED OR CRACKED SHALL BE REMOVED AND REPLACED WITH STANDARD CURB, AND CURB DAMAGED DURING CONSTRUCTION SHALL BE REMOVED AND REPLACED. 0 r- 0 I rn z v w 0 Cr ST ATE OF ARKAnAS 7 REGISTER P OA N INEER p C-1 �p No. �FREY H . 6P a „111111111II IIIIIII,,,� w BATES & �= ASSOCIATES, INC. N r A 335 0 � C '% ...iuuuuuYa" O LLJ ~ O? \ N 0 N \ t 0 N I") \ 0 0 N CO \ Lc)C-0 0 0 N r7 \ 0 0 N CO \ I-- 0 0 N O \ co 0 0 N 00 \ 00 0 0 N \ O 0 N I— N CD0 CD \ w z F- w w U O Z CD � U w � O � Q z w z w w O OJQ N r� cn � � J m U W w F _ � LLJ zoo w O w m mmMiQQQ FC— CD N 0> > > > CDc L_L \ C/) Cn Cn U \ N z z z z2 N CD \ Q Q Q Q \ w J J J J M O — O — J w¢ J J J z O Z 0 Z 0 Z 0�� Of c 'J � a_F- F- F- (n :2 �j� U U U U NCt) U z M M M �� z z z CD Z Z Z Of Of Of t— O CDz CO cn cn cr) Cn Cn v) N Q w- - - 0 0 (D O w w w Cr U-) CO I— U U U U Of Of Of (/ z LL z Q c/) Q In cQ oIn z z Q _ — CD w LL-i w w � o ~ Q z In w Q _ � w cry � LL Q = L� L� 0 DRAWING NO 01 .A� 0 Bates D' Associates, I nc. Civil Engineering • Land Surveying • Landscape Architecture 7230 S. Pleasant Ridge Dr. / Fayetteville, AR 72704 PH: 479-442-9350 / FAX: 479-521-9350 CONTRACT TITLE: Hill Avenue Water Main Extension DESCRIPTION Design Engineering plans Inspecton, as builts and certificaitons construction staking EROSION CONTROL Temporary Silt Fence, concrete washout sod disturbed areas WATER (Fayetteville) 8" C900 DR-14 PVC WATER MAIN 8" Tapping Sleeve and Valve 8" Gate Valve with Box 8"x 6" Tee Fire Hydrant Assembly Testing Of Water Line System MISCELLANIOUS Driveway repair (4'x20') Tree protection fencing GEOFF BATES, P.E. DATE: August 5, 2021 JOB#: 19-070 QUANTITY UNITS UNIT PRICE TOTAL 1 LS $3,000.00 $2,500.00 1 Cy $2,000.00 $2,500.00 1 Cy $1,000.00 $1,000.00 1 LS $3,000.00 $3,000.00 200 LF $65.00 $13,000.00 1 EACH $2,500.00 $2,500.00 1 EACH $1,500.00 $1,500.00 1 EACH $500.00 $500.00 1 EACH $6,000.00 $6,000.00 1 LS $1,000.00 $1,000.00 3 EACH 1 LS $2,500.00 1,000 TOTAL $7,500.00 $1,000.00 $42,000.00 24-inch Waterline replacement from MLK to S. School DRAFT AGREEMENT For PROFESSIONAL ENGINEERING SERVICES Between CITY OF FAYETTEVILLE, ARKANSAS And OLSSON, INC. LAKE FAYETTEVILLE WATERSHED STUDY THIS AGREEMENT is made as of , 2022, by and between City of Fayetteville, Arkansas, acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE) and Olsson, Inc. (hereinafter called ENGINEER). CITY OF FAYETTEVILLE from time to time requires professional engineering services in connection with the evaluation, design, and/or construction supervision of capital improvement projects. Therefore, CITY OF FAYETTEVILLE and ENGINEER in consideration of their mutual covenants agree as follows: ENGINEER shall serve as CITY OF FAYETTEVILLE's professional engineering consultant in those assignments to which this Agreement applies and shall give consultation and advice to CITY OF FAYETTEVILLE during the performance of ENGINEER's services. All services shall be performed under the direction of a professional engineer registered in the State of Arkansas and qualified in the particular field. SECTION 1 - AUTHORIZATION OF SERVICES 1.1 Services on any assignment shall be undertaken only upon written Authorization of CITY OF FAYETTEVILLE and agreement of ENGINEER. 1.2 Assignments may include services described hereafter as Basic Services or as Additional Services of ENGINEER. 1.3 Changes, modifications or amendments in scope, price or fees to this contract shall not be allowed without a formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, costs, fees, or delivery schedule. SECTION 2 - BASIC SERVICES OF ENGINEER 2.1 Perform professional services in connection with the Project as hereinafter stated. 2.1.1 The Scope of Services to be furnished by ENGINEER during the Project is included in Appendix A attached hereto and made part of this Agreement. 2.2 ENGINEER shall coordinate their activities and services with the CITY OF FAYETTEVILLE. ENGINEER and CITY OF FAYETTEVILLE agree that ENGINEER has full responsibility for the engineering services. A - Lake Fayetteville Agreement - Engineering Services.docx 1 SECTION 3 - RESPONSIBILITIES OF CITY OF FAYETTEVILLE 3.1 CITY OF FAYETTEVILLE shall, within a reasonable time, so as not to delay the services of ENGINEER. 3.1.1 Provide full information as to CITY OF FAYETTEVILLE's requirements for the Project. 3.1.2 Assist ENGINEER by placing at ENGINEER's disposal all available information pertinent to the assignment including previous reports and any other data relative thereto. 3.1.3 Assist ENGINEER in obtaining access to property reasonably necessary for ENGINEER to perform its services under this Agreement. 3.1.4 Examine all studies, reports, sketches, cost opinions, proposals, and other documents presented by ENGINEER and render in writing decisions pertaining thereto. 3.1.5 The Public Works Director is the CITY OF FAYETTEVILLE's project representative with respect to the services to be performed under this Agreement. The Public Works Director shall have complete authority to transmit instructions, receive information, interpret and define CITY OF FAYETTEVILLE's policies and decisions with respect to materials, equipment, elements and systems to be used in the Project, and other matters pertinent to the services covered by this Agreement. 3.1.6 CITY OF FAYETTEVILLE and/or its representative will review all documents and provide written comments to ENGINEER in a timely manner. SECTION 4 - PERIOD OF SERVICE 4.1 This Agreement will become effective upon the first written notice by CITY OF FAYETTEVILLE authorizing services hereunder. 4.2 The provisions of this Agreement have been agreed to in anticipation of the orderly progress of the Project through completion of the services stated in the Agreement. ENGINEER will proceed with providing the authorized services immediately upon receipt of written authorization from CITY OF FAYETTEVILLE. Said authorization shall include the scope of the services authorized and the time in which the services are to be completed. The anticipated schedule for this project is included in Appendix A. SECTION 5 - PAYMENTS TO ENGINEER 5.1 The maximum not -to -exceed amount authorized for this Agreement is $195,916.00. The CITY OF FAYETTEVILLE shall compensate ENGINEER based on a Unit Price or Lump Sum basis as described in Appendix A. 5.2 Statements 5.2.1 Monthly statements for each calendar month shall be submitted to CITY OF FAYETTEVILLE or such parties as CITY OF FAYETTEVILLE may designate for professional services consistent with ENGINEER's normal billing schedule. Once established, the billing schedule shall be maintained throughout the duration of the Project. Applications for payment shall be made in accordance with a format to be developed by ENGINEER and approved by CITY OF FAYETTEVILLE. Applications for payment shall be accompanied each month by the updated A - Lake Fayetteville Agreement - Engineering Services.docx 2 project schedule as the basis for determining the value earned as the work is accomplished. Final payment for professional services shall be made upon CITY OF FAYETTEVILLE's approval and acceptance with the satisfactory completion of the study and report for the Project. 5.3 Payments 5.3.1 All statements are payable upon receipt and due within thirty (30) days. If a portion of ENGINEER's statement is disputed by CITY OF FAYETTEVILLE, the undisputed portion shall be paid by CITY OF FAYETTEVILLE by the due date. CITY OF FAYETTEVILLE shall advise ENGINEER in writing of the basis for any disputed portion of any statement. CITY OF FAYETTEVILLE will make reasonable effort to pay invoices within 30 days of date the invoice is approved, however, payment within 30 days is not guaranteed. 5.4 Final Payment 5.4.1 Upon satisfactory completion of the work performed under this Agreement, as a condition before final payment under this Agreement, or as a termination settlement under this Agreement, ENGINEER shall execute and deliver to CITY OF FAYETTEVILLE a release of all claims against CITY OF FAYETTEVILLE arising under or by virtue of this Agreement, except claims which are specifically exempted by ENGINEER to be set forth therein. Unless otherwise provided in this Agreement or by State law or otherwise expressly agreed to by the parties to this Agreement, final payment under this Agreement or settlement upon termination of this Agreement shall not constitute a waiver of CITY OF FAYETTEVILLE's claims against ENGINEER or his sureties under this Agreement or applicable performance and payment bonds, if any. SECTION 6 - GENERAL CONSIDERATIONS 6.1 Insurance 6.1.1 During the course of performance of these services, ENGINEER will maintain (in United States Dollars) the following minimum insurance coverages: Type of Coverage Workers' Compensation Employers' Liability Commercial General Liability Bodily Injury and Property Damage Automobile Liability: Bodily Injury and Property Damage Professional Liability Insurance Limits of Liability Statutory $500,000 Each Accident $1,000,000 Combined Single Limit $1,000,000 Combined Single Limit $1,000,000 Each Claim ENGINEER will provide to CITY OF FAYETTEVILLE certificates as evidence of the specified insurance within ten days of the date of this Agreement and upon each renewal of coverage. A - Lake Fayetteville Agreement - Engineering Services.docx 6.1.2 CITY OF FAYETTEVILLE and ENGINEER waive all rights against each other and their officers, directors, agents, or employees for damage covered by property insurance during and after the completion of ENGINEER's services. 6.2 Professional Responsibility 6.2.1 ENGINEER will exercise reasonable skill, care, and diligence in the performance of ENGINEER's services and will carry out its responsibilities in accordance with customarily accepted professional engineering practices. CITY OF FAYETTEVILLE will promptly report to ENGINEER any defects or suspected defects in ENGINEER's services of which CITY OF FAYETTEVILLE becomes aware, so that ENGINEER can take measures to minimize the consequences of such a defect. CITY OF FAYETTEVILLE retains all remedies to recover for its damages caused by any negligence of ENGINEER. 6.3 Cost Opinions and Projections 6.3.1 Cost opinions and projections prepared by ENGINEER relating to construction costs and schedules, operation and maintenance costs, equipment characteristics and performance, and operating results are based on ENGINEER's experience, qualifications, and judgment as a design professional. Since ENGINEER has no control over weather, cost and availability of labor, material and equipment, labor productivity, construction Contractors' procedures and methods, unavoidable delays, construction Contractors' methods of determining prices, economic conditions, competitive bidding or market conditions, and other factors affecting such cost opinions or projections, ENGINEER does not guarantee that actual rates, costs, performance, schedules, and related items will not vary from cost opinions and projections prepared by ENGINEER. 6.4 Changes 6.4.1 CITY OF FAYETTEVILLE shall have the right to make changes within the general scope of ENGINEER's services, with an appropriate change in compensation and schedule only after Fayetteville City Council approval of such proposed changes and, upon execution of a mutually acceptable amendment or change order signed by the Mayor of the CITY OF FAYETTEVILLE and the duly authorized officer of ENGINEER. 6.5 Termination 6.5.1 This Agreement may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this Agreement through no fault of the terminating party, provided that no termination may be effected unless the other party is given: 6.5.1.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate, 6.5.1.2 An opportunity for consultation with the terminating party prior to termination. A - Lake Fayetteville Agreement - Engineering Services.docx 4 6.5.2 This Agreement may be terminated in whole or in part in writing by CITY OF FAYETTEVILLE for its convenience, provided that ENGINEER is given: 6.5.2.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate, 6.5.2.2 An opportunity for consultation with the terminating party prior to termination. 6.5.3 If termination for default is effected by CITY OF FAYETTEVILLE, an equitable adjustment in the price provided for in this Agreement shall be made, but 6.5.3.1 No amount shall be allowed for anticipated profit on unperformed services or other work, 6.5.3.2 Any payment due to ENGINEER at the time of termination may be adjusted to cover any additional costs to CITY OF FAYETTEVILLE because of ENGINEER's default. 6.5.4 If termination for default is effected by ENGINEER, or if termination for convenience is effected by CITY OF FAYETTEVILLE, the equitable adjustment shall include a reasonable profit for services or other work performed. The equitable adjustment for any termination shall provide for payment to ENGINEER for services rendered and expenses incurred prior to the termination, in addition to termination settlement costs reasonably incurred by ENGINEER relating to commitments which had become firm prior to the termination. 6.5.5 Upon receipt of a termination action under Paragraphs 6.5.1 or 6.5.2 above, ENGINEER shall: 6.5.5.1 Promptly discontinue all affected work (unless the notice directs otherwise), 6.5.5.2 Deliver or otherwise make available to CITY OF FAYETTEVILLE all data, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by ENGINEER in performing this Agreement, whether completed or in process. 6.5.6 Upon termination under Paragraphs 6.5.1 or 6.5.2 above CITY OF FAYETTEVILLE may take over the work and may award another party an agreement to complete the work under this Agreement. 6.5.7 If, after termination for failure of ENGINEER to fulfill contractual obligations, it is determined that ENGINEER had not failed to fulfill contractual obligations, the termination shall be deemed to have been for the convenience of CITY OF FAYETTEVILLE. In such event, adjustments of the agreement price shall be made as provided in Paragraph 6.5.4 of this clause. 6.6 Delays 6.6.1 In the event the services of ENGINEER are suspended or delayed by CITY OF FAYETTEVILLE or by other events beyond ENGINEER's reasonable control, ENGINEER shall be entitled to additional compensation and time for reasonable costs incurred by ENGINEER in temporarily closing down or delaying the Project. A - Lake Fayetteville Agreement - Engineering Services.docx 5 6.7 Rights and Benefits 6.7.1 ENGINEER's services will be performed solely for the benefit of CITY OF FAYETTEVILLE and not for the benefit of any other persons or entities. 6.8 Dispute Resolution 6.8.1 Scope of Paragraph: The procedures of this Paragraph shall apply to any and all disputes between CITY OF FAYETTEVILLE and ENGINEER which arise from, or in any way are related to, this Agreement, including, but not limited to the interpretation of this Agreement, the enforcement of its terms, any acts, errors, or omissions of CITY OF FAYETTEVILLE or ENGINEER in the performance of this Agreement, and disputes concerning payment. 6.8.2 Exhaustion of Remedies Required: No action may be filed unless the parties first negotiate. If timely Notice is given under Paragraph 6.8.3, but an action is initiated prior to exhaustion of these procedures, such action shall be stayed, upon application by either party to a court of proper jurisdiction, until the procedures in Paragraphs 6.8.3 and 6.8.4 have been complied with. 6.8.3 Notice of Dispute 6.8.3.1 For disputes arising prior to the making of final payment promptly after the occurrence of any incident, action, or failure to act upon which a claim is based, the party seeking relief shall serve the other party with a written Notice. 6.8.3.2 For disputes arising within one year after the making of final payment, CITY OF FAYETTEVILLE shall give ENGINEER written Notice at the address listed in Paragraph 6.14 within thirty (30) days after occurrence of any incident, accident, or first observance of defect or damage. In both instances, the Notice shall specify the nature and amount of relief sought, the reason relief should be granted, and the appropriate portions of this Agreement that authorize the relief requested. 6.8.4 Negotiation: Within seven days of receipt of the Notice, the Project Managers for CITY OF FAYETTEVILLE and ENGINEER shall confer in an effort to resolve the dispute. If the dispute cannot be resolved at that level, then, upon written request of either side, the matter shall be referred to the President of ENGINEER and the Mayor of CITY OF FAYETTEVILLE or his designee. These officers shall meet at the Project Site or such other location as is agreed upon within 30 days of the written request to resolve the dispute. 6.9 CITY OF FAYETTEVILLE represents that it has sufficient funds or the means of obtaining funds to remit payment to ENGINEER for services rendered by ENGINEER. 6.10 Publications 6.10.1 Recognizing the importance of professional development on the part of ENGINEER's employees and the importance of ENGINEER's public relations, ENGINEER may prepare publications, such as technical papers, articles for periodicals, and press releases, pertaining to ENGINEER's services for the Project. Such publications will be provided to CITY OF FAYETTEVILLE in draft form for CITY OF FAYETTEVILLE's advance review. CITY OF FAYETTEVILLE shall review such drafts promptly and provide CITY OF FAYETTEVILLE's comments to ENGINEER. CITY OF FAYETTEVILLE may require deletion of proprietary data or confidential information from such publications, but otherwise A - Lake Fayetteville Agreement - Engineering Services.docx 6 CITY OF FAYETTEVILLE will not unreasonably withhold approval. The cost of ENGINEER's activities pertaining to any such publication shall be for ENGINEER's account. 6.11 Indemnification 6.11.1 CITY OF FAYETTEVILLE agrees that it will require all construction Contractors to indemnify, defend, and hold harmless CITY OF FAYETTEVILLE and ENGINEER from and against any and all loss where loss is caused or incurred or alleged to be caused or incurred in whole or in part as a result of the negligence or other actionable fault of the Contractors, or their employees, agents, Subcontractors, and Suppliers. 6.12 Ownership of Documents 6.12.1 All documents provided by CITY OF FAYETTEVILLE including original drawings, CAD drawings, estimates, field notes, and project data are and remain the property of CITY OF FAYETTEVILLE. ENGINEER may retain reproduced copies of drawings and copies of other documents. 6.12.2 Engineering documents, computer models, drawings, specifications and other hard copy or electronic media prepared by ENGINEER as part of the Services shall become the property of CITY OF FAYETTEVILLE when ENGINEER has been compensated for all Services rendered, provided, however, that ENGINEER shall have the unrestricted right to their use. ENGINEER shall, however, retain its rights in its standard drawings details, specifications, databases, computer software, and other proprietary property. Rights to intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of ENGINEER. 6.12.3 Any files delivered in electronic medium may not work on systems and software different than those with which they were originally produced. ENGINEER makes no warranty as to the compatibility of these files with any other system or software. Because of the potential degradation of electronic medium over time, in the event of a conflict between the sealed original drawings/hard copies and the electronic files, the sealed drawings/hard copies will govern. 6.13 Notices 6.13.1 Any Notice required under this Agreement will be in writing, addressed to the appropriate party at the following addresses: CITY OF FAYETTEVILLE's address: 113 West Mountain Street Fayetteville, Arkansas 72701 ENGINEER's address: 302 E. Millsap Road Fayetteville, Arkansas 72703 A - Lake Fayetteville Agreement - Engineering Services.docx 7 6.14 Successor and Assigns 6.14.1 CITY OF FAYETTEVILLE and ENGINEER each binds himself and his successors, executors, administrators, and assigns to the other party of this Agreement and to the successors, executors, administrators, and assigns of such other party, in respect to all covenants of this Agreement; except as above, neither CITY OF FAYETTEVILLE nor ENGINEER shall assign, sublet, or transfer his interest in the Agreement without the written consent of the other. 6.15 Controlling Law 6.15.1 This Agreement shall be subject to, interpreted and enforced according to the laws of the State of Arkansas without regard to any conflicts of law provisions. 6.16 Entire Agreement 6.16.1 This Agreement represents the entire Agreement between ENGINEER and CITY OF FAYETTEVILLE relative to the Scope of Services herein. Since terms contained in purchase orders do not generally apply to professional services, in the event CITY OF FAYETTEVILLE issues to ENGINEER a purchase order, no preprinted terms thereon shall become a part of this Agreement. Said purchase order document, whether or not signed by ENGINEER, shall be considered as a document for CITY OF FAYETTEVILLE's internal management of its operations. SECTION 7 - SPECIAL CONDITIONS 7.1 Additional Responsibilities of ENGINEER 7.1.1 CITY OF FAYETTEVILLE's review, approval, or acceptance of design drawings, specifications, reports and other services furnished hereunder shall not in any way relieve ENGINEER of responsibility for the technical adequacy of the work. Neither CITY OF FAYETTEVILLE's review, approval or acceptance of, nor payment for any of the services shall be construed as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. 7.1.2 ENGINEER shall be and shall remain liable, in accordance with applicable law, for all damages to CITY OF FAYETTEVILLE caused by ENGINEER's negligent performance of any of the services furnished under this Agreement except for errors, omissions or other deficiencies to the extent attributable to CITY OF FAYETTEVILLE or CITY OF FAYETTEVILLE- furnished data. 7.1.3 ENGINEER's obligations under this clause are in addition to ENGINEER's other express or implied assurances under this Agreement or State law and in no way diminish any other rights that CITY OF FAYETTEVILLE may have against ENGINEER for faulty materials, equipment, or work. 7.2 Remedies 7.2.1 Except as may be otherwise provided in this Agreement, all claims, counter -claims, disputes and other matters in question between CITY OF FAYETTEVILLE and ENGINEER arising out of or relating to this Agreement or the breach thereof will be decided in a court of competent jurisdiction within Arkansas. A - Lake Fayetteville Agreement - Engineering Services.docx 8 7.3 Audit: Access to Records 7.3.1 ENGINEER shall maintain books, records, documents and other evidence directly pertinent to performance on work under this Agreement in accordance with generally accepted accounting principles and practices consistently applied in effect on the date of execution of this Agreement. ENGINEER shall also maintain the financial information and data used by ENGINEER in the preparation of support of the cost submission required for any negotiated agreement or change order and send to CITY OF FAYETTEVILLE a copy of the cost summary submitted. CITY OF FAYETTEVILLE, the State or any of their authorized representatives shall have access to all such books, records, documents and other evidence for the purpose of inspection, audit and copying during normal business hours. ENGINEER will provide proper facilities for such access and inspection. 7.3.2 Records under Paragraph 7.3.1 above, shall be maintained and made available during performance on assisted work under this Agreement and until three years from the date of final payment for the project. In addition, those records which relate to any controversy arising out of such performance, or to costs or items to which an audit exception has been taken, shall be maintained and made available until three years after the date of resolution of such appeal, litigation, claim or exception. 7.3.3 This right of access clause (with respect to financial records) applies to: 7.3.3.1 Negotiated prime agreements: 7.3.3.2 Negotiated change orders or agreement amendments in excess of $10,000 affecting the price of any formally advertised, competitively awarded, fixed price agreement: 7.3.3.3 Agreements or purchase orders under any agreement other than a formally advertised, competitively awarded, fixed price agreement. However, this right of access does not apply to a prime agreement, lower tier subagreement or purchase order awarded after effective price competition, except: 7.3.3.3.1 With respect to record pertaining directly to subagreement performance, excluding any financial records of ENGINEER; 7.3.3.3.2 If there is any indication that fraud, gross abuse or corrupt practices may be involved; 7.3.3.3.3 If the subagreement is terminated for default or for convenience. 7.4 Covenant Against Contingent Fees 7.4.1 ENGINEER warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement of understanding for a commission, percentage, brokerage or continent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by ENGINEER for the purpose of securing business. For breach or violation of this warranty, CITY OF FAYETTEVILLE shall have the right to annul this Agreement without liability or at its discretion, to deduct from the contract price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. A - Lake Fayetteville Agreement - Engineering Services.docx 9 7.5 Gratuities 7.5.1 If CITY OF FAYETTEVILLE finds after a notice and hearing that ENGINEER or any of ENGINEER's agents or representatives, offered or gave gratuities (in the form of entertainment, gifts or otherwise) to any official, employee or agent of CITY OF FAYETTEVILLE, in an attempt to secure an agreement or favorable treatment in awarding, amending or making any determinations related to the performance of this Agreement, CITY OF FAYETTEVILLE may, by written notice to ENGINEER terminate this Agreement. CITY OF FAYETTEVILLE may also pursue other rights and remedies that the law or this Agreement provides. However, the existence of the facts on which CITY OF FAYETTEVILLE bases such finding shall be in issue and may be reviewed in proceedings under the Remedies clause of this Agreement. 7.5.2 In the event this Agreement is terminated as provided in Paragraph 7.5.1, CITY OF FAYETTEVILLE may pursue the same remedies against ENGINEER as it could pursue in the event of a breach of the Agreement by ENGINEER As a penalty, in addition to any other damages to which it may be entitled by law, CITY OF FAYETTEVILLE may pursue exemplary damages in an amount (as determined by CITY OF FAYETTEVILLE) which shall be not less than three nor more than ten times the costs ENGINEER incurs in providing any such gratuities to any such officer or employee. 7.6 Arkansas Freedom of Information Act 7.6.1 City contracts and documents, including internal documents and documents of subcontractors and sub -consultants, prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act (FOIA). If a Freedom of Information Act request is presented to the CITY OF FAYETTEVILLE, ENGINEER will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and ENGINEER, by its authorized officer have made and executed this Agreement as of the day and year first above written. CITY OF FAYETTEVILLE, ARKANSAS OLSSON, INC. By: Bv. Mayor, Lioneld Jordan Tony Stanton, PE ATTEST: By: Title: Senior Vice -President City Clerk END OF AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES A - Lake Fayetteville Agreement - Engineering Services.docx 10 CITY OF FAYETTEVILLE, AR AGREEMENT FOR ENGINEERING SERVICES APPENDIX A — SCOPE OF SERVICES Lake Fayetteville Watershed Study Project Overview To investigate the current state of water quality in Lake Fayetteville, short- and long-term strategies to improve the water quality and what impacts these strategies will have to the future water quality. Project Scope 1. Project Management and Coordination a. Coordinate regular progress meetings with City staff; document all meetings, noting key decisions and action items. Meet with client as needed throughout the design process to review project issues. b. Conduct up to five (5) meeting with local partner or stakeholder groups c. Prepare for and attend two (2) City Council meetings to present findings and recommendations d. Prepare monthly project status report and supply to City e. Develop an overall project schedule 2. Studies and Gap Analysis: Review Existing Conditions and Analysis a. Collect and review available project data provided by the City and identified stakeholders (Watershed Conservation Resource Center, Illinois River Watershed Partnership, City of Springdale, Botanical Gardens) i. Previous plans, reports and water quality studies (residential and commercial development) ii. Previous permit submittals and regulatory agency correspondence iii. Lake sediment sampling and testing records iv. Water quality sampling records within, upstream and downstream of Lake Fayetteville v. Lake and watershed GIS mapping vi. Original dam and spillway plans vii. Current and anticipated future pollutant loadings (sediment and phosphorus being the main focus) viii. Upper Illinois Watershed Best management Practices 3. Collection of Additional Data a. Sediment and water sampling, testing, report i. Field Exploration: obtain sediment samples for analysis at ten (10) locations tovarying depths within the Lake. ii. Laboratory Services: Visual soil classification, hydrometer analysis, mechanical sieve analysis, chemical analysis, and Atterberg limit test. Soil samples will also be testy for heavy metals and potential harmful contaminants that may require special remediation measures. iii. Engineering Analysis and Report Preparation 1. Test boring logs will be provided and will include a description and classification of the sediment, as well as approximated sediment depths and soil classification. 2. Laboratory analysis to determine the nutrient content of the sediment along with heavy metals, petroleum and other potential contaminants. Laboratory evaluation to determine if the existing soil characteristics ofthe lake sediment are suitable for reuse as part of topsoil or general fill material. iv. Water sampling throughout the water column to include any additional parameters that may be contributing to poor water quality such as pH, dissolved oxygen, temperature, Secchi Disk reading, soluble phosphorus and other nutrients and common contaminants such as herbicides/pesticides and bacteria b. Bathymetric survey: Conduct a survey of the lake pool area to determine water depthto sediment and approximate depth of sediment throughout the late. Approximately 130 probes will be taken with a rod to native ground in the lake. A soil probing plan will be prepared prior to collecting the data. It is anticipated that a majority of the probes will be collected on the upper half of the lake. c. Vegetation Surveys: investigate the presence vegetation in the Lake, types of vegetation and if it is contributing to or resulting from water quality issues within the Lake at different times of the year in consideration of algal blooms, presence, or other phosphorus absorbing vegetation. Deliverables: Watershed and site base maps; bathymetric survey map, geotechnical/water quality report and report of findings. 4. Watershed Analysis and Project Identification a. Pollutant Loading Estimations: Conduct watershed annual pollutant (sediment and nutrient) load estimations for current and anticipated future conditions. Identify and quantify future water quality threats to the lake. i. Evaluate in -lake treatment using aluminum sulfate to inactivate phosphorus b. Watershed Best Management Practices: Evaluate the feasibility and effectiveness of potential BMP packages to be implemented upstream of the lake include stream restoration, streamside wetlands creation/retention and detention. Development conceptual plans of recommended BMPs. Coordinate results will all local entities impacted. c. Evaluate and Select Sediment Disposal Options: Develop recommendations onthe safe/efficient disposal of any material removed from the lake. i. Sediment Removal and Disposal Method Evaluation 1. Evaluate and quantify local demand for sediment 2. Investigate alternative disposal methods 3. Evaluate removal techniques such as drawdown or dredging for immediate and continued sediment removal as necessary to maintain water quality ii. Method Review and Selection 1. Present finding to the City staff along with recommended sediment management methods. 2. Based on analysis and discussion, select the appropriate techniques and use for final plan development d. Deliverables: pollutant loading calculations, map of watershed BMPs, proposed BMPs ranked by their costs and effectiveness 5. Implementation Based on the information reviewed and decisions reached, developed 30% concept design and supporting report that outlines the improvements, methods, long term management actions, total estimated project costs and estimated annual cost of operation. a. Sediment Removal and Disposal i. Indicated where sediment will be hydraulically dredged and mechanically excavated including depth and volume of material ii. Develop sediment disposal plan b. Development of Concept Plans i. Develop concept plans for current and future sediment loads ii. Development conceptual water quality enhancements that can be implemented c. Preliminary assessment of state and federal permitting requirements i. Evaluate regulatory requirements and necessary permits in order to perform the recommended work. d. Agency funding i. Work with the city to determine potential funding sources including, but not limited to, state and federal grants as well as local partner participation e. Long -Term Management and Maintenance Program i. Outline annual maintenance program ii. Outline continued water quality improvements that maybe phased due to initial cost restrictions f. Final Report: Prepare a final report that summarizes the results of the study i. Watershed planning, analysis and recommended BMPs and enhancement projects to improve and sustain water quality ii. Identify the necessary sediment removal program including the operations, timing, volumes and ongoing costs Assumptions and Exclusions: • Sediment samples to be collected may be restricted by the excessive depth of the water in the lake. A sediment sampling plan will be prepared following the completion of the bathymetric survey. • Bathymetric probe locations will be determined following the bathymetric survey of the lake and may not cover the entire area of the lake. Project Schedule Olsson expects to begin its services under the Agreement within seven (7) working days of a Notice to Proceed (NTP) and shall complete all work as described in the Scope of Services above within 365 days from NTP. Compensation CITY OF FAYETTEVILLE shall pay to Olsson, Inc. on the basis of Olsson's standard hourly rates in effect at the time the work is performed, plus reimbursable expenses. Rates are adjusted annually at the beginning of each calendar year. Olsson agrees to keep the CITY OF FAYETTEVILLE apprised in a timely manner of costs incurred. The maximum not -to -exceed amount for the services described in the Scope of Services above is $195,916.00. Hourly Fees Expenses Summary of Professional Hourly Fees City of Fayetteville, AR - Lake Fayetteville Watershed Study EEpl4spn 7/28/2021 Staff Assignment: Project Manager Technical Leader Sr. Engineer Associate Engineer Sr. Scientist Assoc. Scientist Landscape Arch. Eng. Tech. Admin. Asst. Lisc. Surveyor Survey Crew Total Hours Total Hourly Fees Expenses TASK DESCRIPTIONS Approx. Hourly Rate: $215 $235 $205 $135 $171 $100 $110 $100 $75 $140 $165 1. Project Management & Facilitation A) Coordination meetings with City staff 12 4 8 24 $3,660 $500 B) Coordination meetings with project partners and stakeholders 10 10 10 30 $5,850 $500 C) City council presentations 6 6 12 $2,100 $200 D) Monthly project status report 4 6 10 $2,090 E) Project schedule 2 6 2 10 $1,930 SUBTOTAL 34 14 12 26 0 0 0 0 0 0 0 86 $15,630 2. Studies and Gap Analysis: Review Existing Conditions and Analysis A) Collect and review available data 4 80 8 92 $12,460 SUBTOTAL 4 0 0 80 0 0 0 8 0 0 0 92 $12,460 3. Collection of Additional Data A) Sediment and water sampling 8 2 40 16 28 94 $13,066 $17,500 B) Bathymetric survey and analysis 2 60 40 120 222 $31,830 $10,000 C) Vegetation Surveys (assume 5 visits) 2 30 40 3 75 $9,980 $200 D) Deliverables 8 4 12 $2,120 SUBTOTAL 20 0 2 40 46 4 0 128 0 43 120 403 $56,996 4. Watershed Planning & Analysis A) Pollutant loading estimations and short-term treatment 8 68 8 24 108 $14,588 B) Watershed BMP 12 40 16 68 $9,460 C) Evaluate and Select Sediment Disposal Options 12 40 16 68 $9,460 D) Deliverables 8 12 40 16 76 $11,340 SUBTOTAL 0 8 44 188 8 0 0 72 0 0 0 320 $",848 V. Implementation A) Sediment removal and disposal 4 16 20 $2,980 B) Development of concept plans 12 24 10 16 32 94 $11,660 C) Permitting requirements 20 16 4 40 $5,320 D) Agency funding 8 4 12 $2,404 E) Long term management & maintenance 2 8 8 8 26 $4,518 F) Final Report 4 12 16 24 56 $10,200 SUBTOTAL 14 12 40 72 32 26 16 32 4 0 0 248 $37,082 Total All Phases 72 34 98 406 86 30 16 240 4 43 120 1,149 $167,016 $28,900 Total Hourly Fees & Expenses $195,916 .;acobs Fayetteville Client Monthly Report for August 2021 September 20, 2021 City of Fayetteville CITY OF W4WFAYETTEVILLE ARKANSAS Striking cloud formation seen over Biosolids Management Site I Jacobs Fayetteville Client Monthly Report for August 2021 ;aco S Contents ExecutiveSummary..................................................................................................................................................ii 1. Plant Operations.........................................................................................................................................3 1.1 Process Control........................................................................................................................................................... 3 1.2 Biosolids Process........................................................................................................................................................3 1.3 Compliance.................................................................................................................................................................. 3 1.4 Successes...................................................................................................................................................................... 3 1.5 Issues/Resolutions.................................................................................................................................................... 3 1.6 Revenue.........................................................................................................................................................................4 Table 1-1: Revenue generated from the BMS...............................................................................................................4 Figure 1-1: Revenue generated from the BMS via hay, fertilizer, and WTR.......................................................5 2. Maintenance................................................................................................................................................6 2.1 West Side....................................................................................................................................................................... 6 2.2 Noland............................................................................................................................................................................6 2.3 Lift Stations..................................................................................................................................................................8 2.4 BMS Maintenance......................................................................................................................................................8 2.5 Key Performance Indicators/Measures.............................................................................................................9 Figure 2-1: Labor Hours by Work Order Type................................................................................................................9 Figure2-2: Work Order Count by Type.............................................................................................................................9 2.6 Capital Improvement Projects(CIP)................................................................................................................ 10 3. Laboratory/Industrial Pretreatment...................................................................................................11 Table 3-1: Revenue generated from the Industrial Pretreatment Program(IPP)........................................ 13 Figure 3-1: IPP revenue total from surcharges, fees, and fines........................................................................... 13 Figure 3-2: Loads of hauled waste -by hauler and cumulative loads per month .......................................... 13 4. Woolsey Wet Prairie................................................................................................................................14 5. Community Outreach.............................................................................................................................15 6. Sustainability............................................................................................................................................16 7. Health & Safety/Training.......................................................................................................................17 Appendix A. Additional Information.................................................................................................................18 A.1 Effluent & Influent Data....................................................................................................................................... 18 Jacobs — Fayetteville Project Jacobs Fayetteville Client Monthly Report for August 2021 Executive Summary .;acobs We are continuing to monitor expenses closely with our forecasting tool. The tool provides an accurate analysis of the financial condition of the project. We lost some ground in the month of August due to repairs on plant equipment. Labor was up slightly due to the overtime required to cover several events of COVID cases in the operations department. Budget Performance $(27,204) $(113,194) $44,573 $16,797 $7,957 May hi tip July ■ Labor ■ Non -Labor Budget - over (Under) $32,123 August Labor Non -labor Budget - Over (Under) March $ 10,470 $ (123, 664) $ (113,194) April $ 35,404 $ (62, 608) $ (27, 204) May $ 36,558 $ (19, 761) $ 16, 797 June $ 37,208 $ 7,365 $ 44,573 July $ 20,719 $ (12,762) $ 7,957 August $ 25,275 $ 6,848 $ 32,123 Jacobs — Fayetteville Project ON Jacobs Fayetteville Client Monthly Report for August 2021 jaco S 1. Plant Operations The Noland and West Side Water Resource Recovery Facilities (WRRF's) effluent discharges were 100% in compliance with the National Pollutant Discharge Elimination System (NPDES) permit. Details of effluent quality and influent loadings are shown in Appendix A. 1.1 Process Control Noland During the month of August, secondary clarifier 01 at Noland was placed back online after Paladino Construction completed the clarifier launder repair. Clarifiers 3 and 4 were then taken off Line in preparation for repairs. In conjunction with the need for routine maintenance, the total number of clarifiers was reduced from two to one. The benefit of decreasing the number of clarifiers in service is a reduction in detention time, which aids in minimizing the potential for an excess phosphorus release occurring in the secondary clarifiers brought on by warmer temperatures. West Side West Side influent BOD loading rates saw an increase over 20% on average. Utilizing the flow equalization basin to distribute loading throughout the day, and close monitoring of the mixed liquor suspended solids (MLSS) concentration, helped ensure a quality effluent. 1.2 Biosolids Process During the month of August, the WRRF's produced 2,015 wet tons of biosolids with approximately 461 wet tons applied in the solar houses prior to the thermal dryer and 1,554 wet tons processed directly through the thermal dryer. The biosolids drying operation prevented an estimated $58,365 in disposal costs this month, compared to if all biosolids were landfill disposed. 1.3 Compliance Fertilizer compliance samples were collected and analyzed for MPN fecal coliform, percent dry solids, and 503 regulated metals content. The results of these tests demonstrate compliance to the State and Federal regulations governing biosolids processing and the continued classification of Exceptional Quality Class A fertilizer for the City of Fayetteville customers. 1.4 Successes Summer peak load -shedding is in effect from June through the end of September. This process saves the City of Fayetteville more than $250,000.00 in electrical costs, annually. The Noland WRRF, West Side WRRF, and Hamstring lift station generators were inspected and had no issues starting and assuming their electrical Loads. The generators ran under load for a total of 1691 min/28.18hrs during the month of August. Despite continued staffing issues, BMS land applied 276 tons of water treatment residuals (WTR) in August. 1.5 Issues/Resolutions BMS staff began the process of installing the new biosolids elevator to be used for the transfer of biosolids from the basin into the thermal dryer hopper. The elevator is an upgrade from gasoline power to electrical. Jacobs — Fayetteville Project Jacobs Fayetteville Client Monthly Report for August 2021 .;acobs Electrical service was completed and a set of ramps was constructed to move the old conveyor from its stationary position down into the basin. The new elevator was pushed into position and the electrical service was connected. After operating the conveyor, it was discovered the hydraulic lines were getting hot. Temperature readings taken at the lines and reservoir reached 230°F. The vendor worked through several trouble -shooting scenarios without resolving the issue. The new elevator was removed and the old unit was re -installed. The vendor is working with their engineering team to remedy the issue. New ramps constructed to facilitate installation New bioso[ids elevator experiences high temperature at start-up Throughout June, July, and August, BMS received 10.29 inches of rain with only 0.84 inches received in August. The largest amount received in a single day was only 0.4 inches. This mild drought, coupled with widespread fall army worm infestations, has increased demand for hay across the area. BMS had small areas infested with army worms that were controlled by harvesting the hay rather than chemical application. 1.6 Revenue Table 1-1: Revenue generated from the BMS Product Hay Fertilizer Water Treatment Residuals Tons Sold/Received Revenue Generated 323 $19,900 284 $5,674 276 $0 Jacobs — Fayetteville Project Jacobs Fayetteville Client Monthly Report for August 2021 .;acobs Figure 1-1: Revenue generated from the BMS via hay, fertilizer, and WTR Revenue Generated Biosolids Management Site $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,00$0 _ c.o e e O'�ec O Monthly 2020 O Monthly 2021 Cumulative 2021 Jacobs — Fayetteville Project 5 Jacobs Fayetteville Client Monthly Report for August 2021 2. Maintenance 2.1 West Side .;acobs Annual inspection of the submersible back wash pumps in the West Side filter building revealed severe wear and corrosion to the impeller and damage to one of the chain links. The outside coating of the impeller had several bad spots around the motor and volute area. The submersible pump was sent in for service and repair. A new stainless -steel chain was ordered to replace the damaged item. 2.2 Noland Six 250-Watt high bay fixtures were replaced with more efficient 105-Watt LED fixtures in the Noland inlet facility grit basement. The new lights will allow staff to illuminate the area with instant lighting, omitting the time required for the high-pressure sodium lights to warm up. More efficient LED fixtures replace the slow ®® warm-up of high-pressure sodium lighting in the Noland inlet facility grit basement With Multi -Craft Contractors (MCC) onsite completing the filter cell rehab, MCC crane service was employed to set the sodium hypochlorite tank. Grating was installed to prevent a fall hazard and the plumbing and safety ladder are to be scheduled for completion. Multi -Craft Contractors places the sodium hypochlorite tank. at Noland Jacobs — Fayetteville Project ON Jacobs Fayetteville Client Monthly Report for August 2021 jaco S Rehab on filter cell 05 proceeded with the removal of sand and internal grids from the cell structure. New stainless -steel angle and screen material were installed by MCC before the sand and troughs were replaced. Dunn Rite Millwright Service fabricated the new stainless -steel troughs and splash guards. i Noland sand filters are upgraded with new screens, troughs, and splash guards Paladino Construction completed the cleaning of the concrete launders on final clarifiers 01 and 02 and sealed the liner to restore the impaired spalling and aggregate. Spalling leaves the concrete surface patchy and pitted while exposing the aggregate underneath, which then allows algae to build up. Noland final clarifier concrete structures are cleaned and lined to seal against algae build-up An influent pump station inspection revealed a pin hole on the discharge spool piece located between the check valve and isolation valve. Facing a long delivery time for a new spool piece, a part was pulled from another pump out for repair, to ensure no interruption to the treatment process. Jacobs — Fayetteville Project ON Jacobs Fayetteville Client Monthly Report for August 2021 jaco S 2.3 Lift Stations On August 6t" a high-speed chase ended at Hamestring lift station and passed through the facility, leaving a destroyed entry gate and back fence. The staff was notified of the emergency and responded to secure the site by lifting the north fence and fortifying with heavy duty zip ties. The front gate was chained and quotes for the repairs have been acquired. The new wear rings arrived for the repair of pump 02 in Hamestring lift station. The pump was installed but was found to be unable to spin freely. Inspection revealed a broken bolt on the impeller, which prevented the impeller from seating fully without friction. The vendor completed an inspection prior to the installation of the pump but failed to notice the broken bolt. The bolt will be extracted and resecured with new hardware. 2.4 BMS Maintenance The new biosolids elevator was removed and the old one put back into service until the hydraulic line heating issue can be resolved. The elevator was placed in the maintenance shop bay and wired with the 480VAC control panel for trouble -shooting purposes on the hydraulic system. The Godwin pump at the BMS pump station has been repaired. The belly fuel tank had several stress cracks in the center of the tank. The areas that were welded continued to leak due to the fatigued metal. Dunn Rite Millwright Services welded a stainless -steel plate onto the entire bottom of the tank to eliminate the stress fractures and prevent future leaks. Jacobs — Fayetteville Project 7 Jacobs Fayetteville Client Monthly Report for August 2021 jaco S 2.5 Key Performance Indicators/Measures Figure 2-1: Labor Hours by Work Order Type ❑ 46.00, 2% ❑ 529.99, 250, 224.26, 119 ❑ administrative ❑ 0.00, 0% ❑ 139.40, 7% corrective maintenance emergency corrective maintenance non emergency corrective maintenance from pm/pdm preventive maintenance project ❑ safety 0, 3% ❑ administrative corrective maintenance emergency corrective maintenance non emergency corrective maintenance from pm/pdm preventive maintenance 1081.50, 52% project Figure 2-2: Work Order Count by Type 1624,85% 1, 0% ❑ 0, 0% ❑ safety ❑ 45, 2% 13, 1 % 170, 9% --- 54, 3% Jacobs — Fayetteville Project ON Jacobs Fayetteville Client Monthly Report for August 2021 jaco S 2.6 Capital Improvement Projects (CIP) Work to refurbish the rollers on the Noland Belt Filter Press 1 was completed in August. The repairs were part of a break-in CIP item that received administrative approval earlier in the summer. A proposal by Jack Tyler Engineering to repair pump 2 at lift station 52 Broyles Avenue was presented at the August Water & Sewer Committee meeting. Jack Tyler's proposal was later sent to the city council where it received preliminary approval at the August 31 st agenda session. Repairs to pump 101 at the Noland influent pumping station 1 were completed in August. These repairs were originally approved in 2020. At the August 31 st agenda session, council members voted to send a repair proposal by Pinnacle Ozone Solutions to repair the Noland ozone generators for final approval. Pinnacle's proposal was presented at the August Water & Sewer Committee meeting. Jacobs — Fayetteville Project 10 ON Jacobs Fayetteville Client Monthly Report for August 2021 jaco S 3. Laboratory/Industrial Pretreatment Soil samples collected from Areas 1 and 2 were sent to Geotechnical & Testing Services (GTS) for the following analyses: pH, electrical conductivity, cation -exchange capacity, total solids, sodium absorption ratio (SAR), nitrate nitrogen, phosphorus, and metals (cadmium, copper, lead, nickel, zinc, potassium, arsenic, mercury, molybdenum, selenium, aluminum, and iron). The SAR data is a measure of the ability of the soil to allow proper water drainage and root growth. An SAR below 13 indicates a well aerated soil. As required by Solid Waste 503 regulations to meet Class A certification, samples of fertilizer and belt filter press cake were collected and analyzed for 503 metals (arsenic, cadmium, chromium, copper, lead, mercury, molybdenum, nickel, selenium, and zinc) and percent total solids analysis. The fertilizer sample was also tested for phosphorus, ammonia, nitrate, nitrite, and total Kjeldahl nitrogen. All results were statistically within scope and exhibited no unusual trends. The annual WTR sample was collected and sent to GTS for the following parameters: pH, total solids, potassium, phosphorus, SAR, and metals (arsenic, cadmium, copper, lead, mercury, molybdenum, nickel, selenium, zinc, aluminum, and iron). Results were statistically within scope and exhibited no unusual trends. Goose Creek samples were collected to complete a Whole Effluent Toxicity (WET) Screening as outlined in the Toxicity Reduction Evaluation Plan. The test passed, showing no toxicity for survival or growth to the fathead minnow, Pimephales promelas. White River samples were collected at the Noland facility and sent to American Interplex Corporation (AIC) for WET analysis. The fathead minnow test, Pimephales promelas, concluded an interrupted concentration - response that could be related to pathogen interference. The sample failed both lethal and sub -lethal effects. The test for water fleas, Ceriodaphnia dubia, passed lethal effects for survival but failed sub -lethal effects for reproduction. Three subsequent retests are scheduled for September, October, and November. The White River composite sample collected on August 5th exceeded the holding time for CBOD analysis. The sample had to be collected outside of the routine collection schedule due to autosampler equipment repair and the sample was not set up for testing in time to meet the 48-hour holding time. The CBOD of the sample, once it was analyzed, was determined to be 1.9 mg/L and the permit limit is 5.7 mg/L. A Non - Compliance Report was prepared. The effluent CBOD analysis experienced disqualified data for White River and Goose Creek effluent samples. The QC accuracy data was outside of the acceptable control limits of 167.5-228.5 mg/L. A thermal regulator failed on the West Side influent autosampler, causing the sampler to freeze and thereby compromise the viability of the influent sample used for seeding. The seeding function of the CBOD test is to initiate adequate oxygen depletion and requires a healthy, robust source of microorganisms. Samples were sent to an outside laboratory until QC was within limits and the regulator was replaced. Quarterly industrial surcharge sample collection and analysis was completed. As outlined in the NPDES permit for the Noland WRRF, quarterly industrial surcharge samples were collected from Hiland Dairy, ConAgra Brands, and Tyson for analysis of pH, total suspended solids, total phosphorus and biochemical oxygen demand. Surcharge fee reports were generated by the pretreatment department using self - generated industrial data, as well as data results from the Noland laboratory. Samples were collected at the City of Fayetteville Compost & Recycling Facility leachate stormwater holding pond in anticipation for discharge to the Noland WRRF. The samples were analyzed for metals (arsenic, cadmium, chromium, copper, iron, mercury, lead, nickel, silver, and zinc) to determine compliance with local Limits. Data results revealed no significant levels of analyte. Jacobs — Fayetteville Project ON Jacobs Fayetteville Client Monthly Report for August 2021 jaco S The grease traps of several Fayetteville restaurants were inspected for overall best management practices to ensure compliance with the sewer use ordinance pertaining to the discharge of fats, oil, and grease. Process certification statements were sent to Ecotech Consumer Products and Bright Technology regarding the Plastics Molding and Forming Point Source Category of 40 CFR Part 463 Subpart A and the Metal Finishing Point Source Category, respectively. Bright Technology will not need to be permitted at this time. Ecotech will require a permit in the aforementioned EPA process category. Final information is being gathered regarding their process and a factsheet and municipal industrial permit will be drawn up for approval. Per §463.16, "Plastics Molding and Forming Point Source Category", "Subpart A— Contact Cooling and Heating Water Subcategory', "Pretreatment standards for new sources", "must comply with 40 CFR part 403 — General Pretreatment Regulations." This directive is reflected by the City of Fayetteville's General Sewer Use Requirements (51.075) and specifically includes compliance with the local limits. Monthly surcharge and waste hauler reports were completed and sent to the City for billing. For revenue generated from the IPP, see Table 3-1 and Figure 3-1. Jacobs — Fayetteville Project 12 Jacobs Fayetteville Client Monthly Report for August 2021 .;acobs Table 3-1: Revenue generated from the Industrial Pretreatment Program (IPP) Revenue $63,013.34 Surcharges on July data $2,400.00 Fees from hauled waste accepted in August $0.00 Other fees paid in August $0.00 Fines assessed in August Zero violations for all industrial users Violations on July data $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 Figure 3-1: IPP revenue total from surcharges, fees, and fines Revenue Generated Industrial Pretreatment Program II '�`� Jy� oet oet ,oe� ,oe� `moo ❑ 2020 Monthly Surcharge Fees plus Hauled Waste Fees 2021 Monthly Surcharge Fees plus Hauled Waste Fees Figure 3-2: Loads of hauled waste -by hauler and cumulative loads per month Hauled Waste Summary 60 50 40 r 30 20 10 it n � 0 �JaA� ,a <<e�� coe � O ❑ 2020 Arkansas Portable Toilets ■ 2020 Best Jet 2020 White River Enviro. Services ■ 2020 TOTAL 2021 Arkansas Portable Toilets ❑ 2021 Best Jet 9 2021 White River Enviro. Services ❑ 2021 TOTAL Jacobs — Fayetteville Project ON Jacobs Fayetteville Client Monthly Report for August 2021 jaco S 4. Woolsey Wet Prairie August marked the peak of IVM invasive vegetation treatments in Woolsey Wet Prairie. Using survey maps provided by Eco, Inc., project staff continue an intense focus on treating carpetgrass & sericea. Except for carpetgrass, numbers of all other target invasive species continue to dramatically decrease in response to consecutive years of very focused and timely herbicide treatments. While this year's carpetgrass populations remained comparatively stable, the very dry summer weather with only 1.5 inches of August rainfall, along with our most thorough treatments to date, should produce an encouraging drop in carpetgrass populations across Woolsey Wet Prairie for the 2022 growing season. In August, Jacobs assisted Eco, Inc. by finding Woolsey's 498th documented plant species, Leafy Elephant's- foot, Elephantopus carolinionus. This member of the Aster family boasts beautiful, multi -pronged, lavender blooms that are ideal for natural areas due to its ability to self -seed and survive temporary dry periods. After 15 years of botanical monitoring, Woolsey Wet Prairie is two plants away from the 500-species mark, which undoubtably distinguishes this space as one of the most botanically diverse in the state of Arkansas. Leafy Elephant's-foot Great Blue Lobelia Jacobs — Fayetteville Project Jacobs Fayetteville Client Monthly Report for August 2021 5. Community Outreach .;acobs The Washington County Search and Rescue K9 team utilized the BMS site for training. Jacobs volunteers joined the Illinois River Watershed Partnership, U of A students, and Fayetteville citizens to participate in the Community Cleanup: Pick Up Where You Play, to beautify the trails and fragile streambank areas along Scull Creek. Volunteers gathered in the morning to retrieve supplies and then spent the day hiking, biking, and enjoying the invigorating Ozark weather while giving back to the environment. Full bags of trash were returned to be entered for prizes of gift cards and refreshing local beverages. o. @ ' °¢ CtE'AIiOP W^ EN01��2 5�� Ulli aring yourgrabb—,, gl—, bike, w bladesand enjoys lovely stretch ojthe greenway while removing liiterand giving back to the f ag11e riparian areas afong Scull Creek! O�O Volunteers gather at Scull Creek for "Pick Up Where You Play" Jacobs — Fayetteville Project MI Jacobs Fayetteville Client Monthly Report for August 2021 jaco S 6. Sustainability Jacobs associates gathered on August 2111 to assist Beaver Water District in the water quality sampling activities for the 16t' Annual Secchi Day. This annual endeavor highlights the valuable science of water quality monitoring by collecting data to measure water clarity with a Secchi Disk. AIO rwr�► Jacobs — Fayetteville Project 16 ON Jacobs Fayetteville Client Monthly Report for August 2021 jaco S 7. Health & Safety/Training The safety team conducted all safety inspections in August and various trainings were offered throughout the project. The electronic formatting of safety planning tools continues to be a success. BMS successfully implemented the electronic pre -task plan (e-PTP) within their department. The maintenance department employs the use of field tablets which contain the PTP and other relevant documents. Maintenance has utilized the tablets for multiple applications such as Maintenance Connection and Jacob's Omni. The lab and operations departments have also utilized the tablets for the Jacob's Ion City application when field activities require remote access. Project Manager, Monty Sedlak, has been a main proponent for guiding Fayetteville away from the excess use of paper planning tools. The various digital safety planning tools have the potential to provide a great savings in time management and a reduction in paper waste. The safety committee continues to look for ways to improve on safety within the project. The team receives consistent feedback from their departments regarding safety matters and site compliance. The main benefit of having a representative from each of the departments is the direct line of communication and the immediate presentation of relevant safety guidelines. The committee has been able to communicate with maintenance and resolve all past safety work orders. Jacobs webinar "Best Recordkeeping Practices" was attended by all applicable associates. John Byrd attended and an overview of EPA's "Introduction to the National Pretreatment Program Manual". Donna McChristian attended a webinar hosted by Chemical & Engineering News titled, "SARS Covid-2 Wastewater Surveillance", which outlined the data evaluation of recent studies to determine the viability of tracking viral outbreaks through wastewater. Jacobs — Fayetteville Project 17 Jacobs Fayetteville - Client Monthly Report for August 2021 Appendix A. Additional Information A.1 Effluent & Influent Data White River Effluent Characteristics .;acobs 2021 Monthly WR WR WR WR WR WR WR WR D.O. pH Average CBOD CBOD TSS TSS Phos Phos Ammonia Ammonia Avg Min Flow (mg/L) (lbs/d) (mg/L) (lbs/d) (mg/L) (lbs/d) (mg/L) (lbs/d) Min (s.u.) (MGD) (mg/L) Permit 5.7 599 5.0 525 1.00 105.0 0.5 53 11.0 6.0 Limit August pH Fecal Max Coliform (s.u.) (MPN/ loom[) 9.0 200 January 5.8 2.7 128 2.8 131 0.14 6.3 0.2 8 15.0 7.0 7.5 77 February 5.1 4.3 174 4.4 181 0.19 7.7 0.5 22 16.6 6.9 7.4 174 March 6.3 3.7 199 3.0 166 0.15 7.9 0.2 12 14.9 7.3 7.4 22 April 5.1 3.4 188 1.1 62 0.09 4.9 0.3 15 12.8 7.3 7.6 54 May 10.0 3.8 308 1.6 133 0.11 9.3 0.2 13 12.3 7.4 7.6 17 June 7.4 3.5 214 1.5 94 0.31 17.8 0.1 6 12.3 7.2 7.5 35 July 5.1 3.3 136 2.1 85 0.37 15.4 0.2 8 13.1 7.2 7.8 74 August 4.4 3.3 113 1.1 41 0.42 14.7 0.3 12 15.5 7.1 7.7 73 September October November 6.1 3.5 183 2.2 112 December Average 0.22 10.5 0.2 12 14.1 7.2 7.6 66 White River Effluent Characteristics- Minerals 2021 WR WR WR TDS TDS Sulfate (mg/L) (lbs/d) (mg/L) Permit 500 52,542 119 Limit August WR WR WR Sulfate Nitrate Nitrate (lbs/d) (mg/L) (lbs/d) 12,505 report report January 342 15,871 62 3,154 4 204 February 351 14,818 67 3,392 5 253 March 347 18,845 72 3,741 6 291 April 335 18,124 72 3,609 3 135 May 320 26,059 56 3,167 4 221 June 338 20,861 50 4,391 6 483 July 347 15,391 61 2,478 7 292 August 400 14,214 66 2,064 10 310 September October November December Average 347 18,023 63 3,249 5 274 Jacobs - Fayetteville Project 18 Jacobs Fayetteville - Client Monthly Report for August 2021 Goose Creek Effluent Characteristics .;acobs 2021 Monthly Average Flow (MGD) GC CBOD (mg/L) GC CBOD (lbs/d) GC TSS (mg/L) GC TSS (lbs/d) GC Phos (mg/L) GC Phos (lbs/d) GC Ammonia (mg/L) GC Ammonia (lbs/d) D.O. Avg Min (mg/L) pH Min (s.u.) pH Max (s.u.) Fecal Coliform (MPN/100m1) Permit Limit August 5.3 442.0 10.0 834 1.00 83.4 1.0 83.4 6.9 6.0 9.0 200 January 10.8 2.0 174.3 1.1 95 0.08 7.2 0.2 18.4 10.7 7.0 7.4 8 February 9.7 2.0 161.9 1.0 81 0.08 6.4 0.1 8.1 11.1 7.0 7.4 5 March 11.8 2.1 202.0 1.0 101 0.13 12.8 0.1 13.3 10.4 7.1 7.5 7 April 12.1 2.0 202.1 1.0 101 0.08 7.6 0.1 13.5 9.9 7.2 7.5 6 May 14.2 2.0 236.1 1.0 118 0.06 7.2 0.1 13.6 9.7 7.3 7.5 5 June 10.9 2.0 188.4 1.0 j 94 0.06 5.9 0.11 10.2 9.3 7.1 7.6 6 July 9.1 2.4 177.9 1.0 75 0.22 19.9 0.2 19 9.0 7.3 7.7 10 August 7.4 2.1 129 1.0 62 0.06 3.9 0.1 9 8.7 7.5 7.7 6 September October November December Average 10.7 2.1 184.0 1.0 91 0.10 8.9 0.1 13.1 9.9 7.2 7.5 7 Paul R. Noland Influent Characteristics Noland 1 Monthly Hydraulic BOD Organic TSS TSS PO4 PO4 NH3 NH3 WRRF Average Loadings i Loading Loading Loading Loading Loading Loading Loading Loading Flow Percent of (lbs/d) Percent (lbs/d) Percent (lbs/d) Percent (lbs/d) Percent of (MGD) Design of of of Design Design I Design Design Designed 12.6 29,666 23,198 765 2,250 (Annual Avg.) January 6.3 49.9% 16,471 55.5% 8,150 35.1% 192 25.1% 699 31.1% February 5.1 40.1% 11,850 39.9% 7,368 31.8% 175 22.9% 720 32.0% March 6.7 53.2% 14,260 48.1% 7,846 33.8% 196 25.6% 826 36.7% April 7.1 56.6% 17,335 58.4% 9,693 41.8% 209 27.3% 939 41.7% May 7.7 60.8% 15,173 51.1% 9,797 42.2% 222 29.0% 788 35.0% June 5.7 45.1% 13,062 44.0% 8,110 35.0% 176 23.0% 543 24.1% July 5.0 39.7% 13,984 47.1% 7,746 33.4% 207 27.1% 559 24.8% August 4.1 32.5% 14,698 49.5% 9,221 39.7% 187 24.4% 789 35.0% September October November December Average 6.0 47.2% 14,604 49.2% 8,491 36.6% 196 25.6% 733 32.6% Jacobs - Fayetteville Project 19 Jacobs Fayetteville - Client Monthly Report for August 2021 West Side Influent Characteristics .;acobs West Side Monthly WRRF Average Flow (MGD) Hydraulic Loadings Percent of Design Boo Organic TSS TSS PO4 PO4 NH3 NH3 Loading Loading Loading Loading Loading Loading Loading Loading (lbs/d) Percent of (lbs/d) Percent (lbs/d) Percent (lbs/d) Percent Design of Design of Design of Design 14,595 14,595 584 1918 Designed (Annual Avg.) 10.0 January 10.8 107.6% 12,508 85.7% 12,331 84.5% 218 37.4% 1,605 83.7% February 9.6 95.9% 13,110 89.8% 12,291 84.2% 160 27.4% 1,406 73.3% March 11.8 118.1% 15,216 104.3% 12,918 88.5% 252 43.1% 1,850 96.4% April 12.1 121.0% 12,799 87.7% 13,164 90.2% 219 37.5% 1,917 100.0% May 14.1 141.2% 12,171 83.4% 14,193 97.2% 194 33.2% 1,448 75.5% June 10.8 108.3% 11,669 80.0% 12,705 87.0% 195 33.4% 1,760 91.8% July 9.1 91.1% 12,941 88.7% 15,103 103.5% 176 30.2% 1,443 75.2% August 7.4 74.0% 16,394 112.3% 14,720 100.9% 153 26.2% 1,612 84.0% September October November December Average 10.7 107.2% 13,351 91.5% 13,428 92.0% 196 33.5% 1,630 85.0% Jacobs - Fayetteville Project 20 7 jaco S Jacobs Fayetteville - Client Monthly Report for August 2021 Labor Status Department Job Title Employee Name Fayetteville /o FTE Admin Project Manager Monty Sedlak 95.00% Admin Assistant Project Manager Leonides Moreno 100.00% Admin - Operations Operations Manager Tim Luther 100.00% Admin Environmental Specialist Jeff Hickle 100.00% Admin Health, Safety, Compliance Professional Wes Cloud 70.00% Admin Project Coordinator Brandi Miller-DeWeese 90.00% Admin Administrative Assistant Christy Taylor 100.00% Admin Administrative Assistant Kassandra Foster 100.00% BMS Lead Operator Jerry Genz 100.00% BMS Lead Operator John Tenberge 100.00% BMS Equipment Operator Charlie Boger 100.00% BMS Equipment Operator Rick Witherspoon 100.00% BMS Equipment Operator Vacant 100.00% BMS Operator I David Dajani 100.00% BMS Operator Peter Burrow 100.00% BMS Operator In Training Ben Shondelmyer 100.00% BMS Operator In Training Vacant 100.00% BMS Operator In Training Robert Donnell 100.00% BMS Operator In Training Matthew Goud 100.00% BMS Mechanic Mike Reed 100.00% Admin Admin-Ops Supervisor Thom Vinson 90.00% LAB Laboratory Director Donna McChristian 90.00% LAB Industrial Pretreatment Coordinator John Byrd 100.00% LAB Lead Laboratory Analyst Matt Benton 60.00% LAB Laboratory Analyst Walter Choder 100.00% Maint Maintenance Supervisor Joshua Apeman 100.00% Maint Lead Mechanic Brian Daniels 95.00% Maint Lead Electrician Tim Marr 70.00% Maint Mechanic Robert Ingram 100.00% Maint Mechanic Buddy Carter 100.00% Maint Mechanic Steve Cook 100.00% Maint Mechanic Michael Spohn 100.00% Maint Mechanic Rick Dollarhide 100.00% Maint Mechanic in Training Vacant 100.00% Maint Mechanic in Training Nathan Eastwood 100.00% Operations Operations Supervisor Austin Ramsfield 100.00% Operations Operator II Shawn Santellanes 100.00% Operations Operator I Anthony Ramsfield 100.00% Operations Operator I Travis Patton 100.00% Operations Operator Justin Sweeney 100.00% Operations Operator In Training Tom Meunier 100.00% Operations Operator In Training Paul Goolsby 100.00% Operations Operator In Training Chandler Smothers 100.00% Operations Operator In Training Kasey Lybrand 100.00% Jacobs - Fayetteville Project 7 Jacobs Fayetteville — Client Monthly Report for August 2021 jaco S Operations Operator In Training Brittney Doyle 100.00% SCADA SCADA Supervisor Mayo Miller 100.00% SCADA Instrument & Control Tech Pat Cooley 95.00% SCADA Instrument & Control Tech Mark Gleber 100.00% Authorized Positions = 48.0 Filled Positions = 45.0 Filled FTE's= 43.6 TEMPS BMS Engineering Intern, U of A Vacant 100.00% Admin Engineering Intern, U of A Sarah Garrison 100.00% Maint Engineering Intern, U of A Vacant 100.00% SPECIAL PROJECTS (Performed in scope) Area Reason Name Hours SCADA Maintenance Maintenance Network Upgrade Campos, Edgar 6.75 Asset Manager Support Bass, Edward Lee 1.7 Asset Manager Support Turley, Johnny D (JD) 35 Jacobs — Fayetteville Project 22