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2021-06-21 - Agendas - FinalFayetteville Fa Mountain St. Fayetteville, AR 72701 4 Public Library 479.856.7000 ® questions@faylib.org faylib.org Board of Trustees June 21, 2021 4 pm AGENDA Regular Meeting — Walker Room Rob Qualls, President Hershey Garner Bret Park, Vice -President Janine Parry Bryn Bagwell, Treasurer Martha Sutherland Sallie Overbey, Secretary Our mission is to strengthen our community and empower our citizens through free and public access to knowledge. I. Call to order II. Minutes: Approval of minutes from April 19, 2021— pages 1-3 III. Reports A. Key Upcoming Events — page 4 B. Library Administration 1. Management Reports a. Performance Measures through May 2021— pages 5-6 b. Strategic Plan progress through May 2021— pages 7-10 2. Financial reports a. Budget to actual through May 2021— pages 11-15 b. Balance sheet through May 2021— pages 16-21 3. Informational a. Library expansion schedule b. Kitchen basics training c. SRC d. DEI training for Boards e. ARPA and ALA f. New staff C. Fayetteville Public Library Foundation — pages 22-23 D. Friends of the Fayetteville Public Library E. Fayetteville Public Library Art Committee IV. New business A. Consent items 1. Study room policy— pages 24-25 2. Center for Innovation policy — pages 26-30 V. VI Fayetteville Public Library 401 W. Mountain St. Fayetteville, AR 72701 479.856.7000 questions@faylib.org faylib.org 3. Conflict of interest policy — pages 31-32 4. Liquidation of expired furniture — pages 33-43 5. Removal of the Friends Bookstore clerk's desk — page 44 6. Fab Lab safety guidelines and release for Fab Lab — pages 45-48 B. Discussion items 1. Report of the Nominating Committee 2. Resolution of the Fayetteville Public Library Board of Trustees to recognize the Controlling Manager and Authorized Contacts of the financial accounts — page 49 3. Rental fees for new facility spaces — pages 50-53 4. Budget adjustment for Bookmobile — pages 54-55 5. Budget adjustment for car simulator — pages 56-57 8. Fines and Fees — pages 58-59 Public Comment Adjournment Board of Trustees April 19, 2021 4 pm MINUTES Regular Meeting — Event Center Trustees Present: R. Qualls, B. Park, B. Bagwell, S. Overbey, J. Parry, H. Garner, M. Sutherland Staff Present: D. Johnson, C. Karnatz, T. Ball, R. Duarte, S. Palmer, C. Moody, C. Henry, S. Houk, S. Herrera, R. Hazelwood, G. Jelinek, B. Eddins, N. Jones, A. Taylor Attorney: V. Chadick Press: S. Ryburn Public: M. Rice Our mission is to strengthen our community and empower our citizens through free and public access to knowledge. I. Call to order: R. Qualls called the meeting to order at 4:OOpm II. Minutes: Approval of minutes from February 22, 2020: H. Garner approved the minutes from February 22, 2020. J. Parry seconded. All voted AYE. III. Swearing in of continuing Trustee Rob Qualls by Judge Clinton Jones IV. Reports A. Key Upcoming Events: Virtual ev is include Children's Wordplay, a Jazz Festival, and Earth Day crafts. B. Library Administration 1. Management Reports a. Performance Measures through March 2021: FPL adopted a new wireless system, which more accurately reports the number of monthly users. Visits fluctuated due to weather, Spring Break, and Covid-19 vaccine availability. b. Strategic Plan progress through March 2021: Reopening continues despite all events being virtual. 2. Financial reports a. Budget to actual through January 31, 2021; February 28, 2021; and March 31, 2021: Revenue is favorable with millage, as planned. Services revenue is down, but rental fees and fines are planned to be reinstated in the 2nd quarter. Personal and support services expenses are on track with approximately 75% of the budget remaining. b. Balance sheet for January, February, and March 2021: Cash investments decreased by 3%. At the end of March, Accounts Payable was $565,000, up from $300,000 a year ago. Due to the Covid-19 pandemic, several grant -funded library programs did not occur in 2020 which resulted in an increase in deferred revenue at the end of CY2020. 3. Informational a. Expansion schedule: The Event Center, Center for Innovation, and Art and Movement rooms are being used. The teaching kitchen received its commercial food safety license, giving the greenlight to Brightwater students. Library staff are looking forward to when they can resume in - person programming. b. Serve2Perform DEI consultants: Fayetteville -based Serve2Perform will offer all board and staff members the opportunity for DEI classes, including unconscious bias. c. Audit update: BKD completed half of the two -week on -site testing. A new component of the audit includes analyzing retirement plans and investments. d. OCLC Wise: In mid -March, Polaris was replaced with OCLC Wise. It has a patron -friendly website and catalog. The new event/room reservation system is Communico. e. Communico demonstration: Included in the previous item. f. New staff: C. Henry, IT Manager; S. Landers, Custodian; 0. Jennings, full- time Assistant Librarian in Reference Services. C. Fayetteville Public Library Foundation: 56% of the campaign goal has been reached, with recent donations equaling $1.4 million in gifts/pledges. $10,600 was raised on Library Giving Day. D. Friends of the Fayetteville Public Library: The new Board President, D. Aasmundstad, will focus on re -opening the Friends Bookstore in conjunction with Arsaga's. E. Fayetteville Public Library Art Committee: Members would like to create a portal on the library's website to allow the public to read art policies and submit art. V. Old business A. Covid-19 pandemic reopening measures: With the City Board of Health's permission, all the doors are open, meeting rooms are being checked out, and computer access is permitted. The next steps are to remove restrictions on seating and allow patrons to congregate for longer periods of time. Masks are expected, in accordance with the City's mask mandate. VI. New business A. Consent items 2 1. Support scholarship application for Jessica Smith: H. Garner approved the scholarship application. S. Overbey seconded. All voted AYE. B. Discussion items 1. Resolution of designated authorized staff for bank/credit card management: H. Garner approved the resolution for designated authorized staff in bank/credit card management. B. Park seconded. All voted AYE. 2. Appoint nominating committee to select officers: R. Qualls and S. Overbey 3. Appoint liaison to Foundation Board: B. Bagwell continued service. 4. Appoint liaison to Friends Board: S. Overbey continued service. 5. Appoint Finance Committee: B. Bagwell and R. Qualls. 6. Rollover budget adjustment from 2020: These funds pertain to the IMLS grant, which will purchase the technology for the 24/7 library. H. Garner approved the rollover budget adjustment from 2020. J. Parry seconded. All voted AYE. 7. Parking contract with CR Crawford: Builders working on the Integrity construction across the street will lease 30 parking spaces from the South FPL lot. Rent will be billed retroactively from February at the same rate of the City's parking. H. Garner approved the parking contract. M. Sutherland seconded. All voted AYE. 8. Theatre Squared Matilda agreement: The musical will be performed in the Event Center from mid -June through July, but the room will still be usable when the play is not in progress. 9. Preschool bin loan: In lieu of a public auction, FPL will loan the Jean Tyson Child Discovery Center 5 children's book bins until they can purchase their own. J. Parry approved the preschool bin loan. H. Garner seconded. All voted AYE. VII. Public Comment: None Vill. Adjournment: H. Garner moved to adjourn at 5:02pm. J. Parry seconded. All voted AYE. 3 Key Upcoming Events Audio 102 Monday, June 21, 5pm Following the Audio 101 class, Audio 102 further expands patrons' skills in the Center for Innovation's audio studio. Under the instruction of one of FPL's skilled audio/visual technicians, participants will orient themselves with our specific studio and a basic Pro Tools overview. Completion of this class will grant the patron permissions to use all designated equipment in the audio studio. Goats on the Glade Tuesday, June 22, 9:30am Join Greedy Goats of NWA to meet, pet and learn about goats. This is an outdoor event; about 10 people at a time will be able to meet the goats, and then we will invite another group to participate. This event is a drop -in from 9:30-11:30 a.m. Cupcake Decorating with Bliss Cupcake Cafe Wednesday, June 23,11am Join us in our new Teaching Kitchen for a class with local business Bliss Cupcake Cafe! This session will be foryounger patrons and is open to those who have completed grades K-4. Fabrication Lab Orientation Wednesday, June 23, 4pm This is your opportunity to learn all the safety rules and discover the innovative tools within the fabrication lab. All fabrication lab users will be required to attend an orientation before gaining access to this space, and completion of this class will result in ongoing access to the space during open maker hours. 0 Fayetteville Public Library Outdoor Movie: Raya and the Last Dragon Thursday, June 24, 7:30pm In partnership with the Arkansas Cinema Society, we present "Raya and the Last Dragon". Bring your blankets and lawn chairs, and enjoy a summer movie on our outdoor screen on the J.B. and Johnelle Hunt Family Gathering Glade! This event includes a pre-recorded Q&A with the director shown prior to the start of the movie. Arabic Calligraphy Saturday, June 26, 10am Join artist Shameer Abdeen in this beginner's Arabic calligraphy class. The class aims to cover the basics of this age-old art form for participants. Mountain Street Stage: The Odds Sunday, June 27, 2pm Since 2002, The Odds have been a live -music staple in Fayetteville. In the style of Little Feat, Allmans, Widespread Panic, with just a hint of Steely Dan, this band will get you dancing to original songs, plus covers of the Beatles, Rolling Stones, Hank Williams, Talking Heads, The Doors and more. faylib.org / 401 W. Mountain St., Fayetteville, AR 72701 4 FPL Performance Report: May 2021 _ _ JAN* FEB MAR APR MAY JUN JUL AUG SEP OCT 7 NOV DEC 21 YTD 20 YTD CHANGE I Circulation 77,002 82,963 91.038 88,409 90,682 0 0 0 0 0 0 0 430,094 451,993 4.8% Physical Checkouts 47,496 57.814 64,991 64.727 64,147 0 0 0 0 0 0 0 299,175 320,159 6.6% Digital Checkouts 23,454 19,854 19.9421 18.758 20.477 0 0 0 0 0 0 102,485 94.570 8.4% Streamed Accesses 6,052 5,295 6,105 4,9241 6,058 01 0 0 0 0 0 0 28,434 37.264 23.7% Reference Queries 3.528 2,278 1,714 2,650 3,901 0 0 0 0 0 0 0 14.071 17,203 18.2% I Total Collection Size 425,6941 426,916 428.128 350,013 350,6581 01 01 0 0 01 0 0 1,981,409 2,016,714 -1.8% Physical Collection 360,387 361,3311 362,072 283.460 283,825 0 0 0 0 Ol 0 0 1.651,075 1,727,377 -4.4% Digital Collection 26,161 26,387 26.513 26,634 26.595 0 0 0 0 0 0 0 132,290 113.813 16.2% Digital Consortia Collection* 39,146 39,198 39.543 39.919 40,238 0 0 0 0 01 0 0 198.044 175.524 12.8% Total Digital Items 65.307 65.585 66,056 66.553 66.833 0 01 0 0 0 0 0 330.334 289,337 14.2% I TotalItems Added 735 1,199 7721 1,957 921 0 01 0 0 01 0 0 5.584 11,358 -50.8% New Card Registrations 180 202 954 362 511 0 0 0 0 0 0 0 2.209 1.042 112.0% Cardholders 73.134 72.030 72,631 72.980 70,667 0 0 0 0 0 0 0 70.667 407,853 -82.7% Visits1 14,9711 34,061 20,283 18,447 20,319 0 0 0 0 01 0 0 108,081 96.989 11.4% Libra P rams** 48 37 43 49 33 0 0 0 0 0 0 0 210 486 -56.8% Libra attendance 150 291, 542 189 289 0 0 0 01 0 0 0 1.461 1.545 -5.4% Outreach attendance 81 01 81 01 01 0 0 0 0 01 0 0 16 934 -98.3% Online views 3.299 4.224 3.508 6,359 5,945 0 0 0 0 01 0 0 23,335 4.955 370.9% I MeetingRoom Usage 1 2 6 27 25 0 0 0 0 0, 0 0 611 31 96.8% Study Room Checkouts 01 01 01 4461 432 0 0 01 0 0 0 0 878 1,116 21.3% Volunteers 242 242 242 242 246 Ul 0 01 0 01 1.214 967 25.5% Volunteer Hours 2491 110 355 402 357 0 01 01 0 01 0 0 1,473 2,077 -29.1% Computer Sessions 0 0 442 591 8201 0 01 01 0011 0 0 1.8531 17,539 -89.4% Holds Filled 9,838 6,626 3,781 4,771 4,638 0 0 01 0 01 0 0 29,6541 19,609 51.2% eFPL Usage** 14.1901 13,006 15,792 14.086 13,4171 0 0 01 0 0 0 0 70,4911 77,579 -9.1% Wireless Usa e Bandwidth Consumed 8091 7461 1.040 1,630 1,870 0 0 0 0 01 01 0 6,0951 5,065 20.3% Unique Users 1,4241 1,4161 1.782 2,357 3,006 0 01 0 0 01 0 0 9,985 0 0.0% *This includes all e-titles available to patrons through an Arkansas Libraries Consortium. Some database access statistics are not available until after board packets are printed, thus stats are incomplete. ***As of April 2020. library event attendance was virtual I E-card registrations are currently unavailable, but are in development with OCLC Wise. YTD Key Performance Measures Circulation Circulation Distribution, YTD 2021 20 YTD 21 YTD Cardholders YTD 20 YTD 21 YTD ■ 70,667 451,993 - 430.094 407,853 Wireless Bandwidth Consumed (Gigabytes) YTD 20 YTD 5,065 21 YTD 6,095 7% 24 % J 69% ■ Physical Checkouts Digital Checkouts ■ Streamed Accesses PROGRAMS Program Attendance OFFERED YTD 210 486 i 5555 Library 1,461 attendance 1,545 Outreach 16 attendance 1934 Online views 23,335 r4,9=.. ■ 2021 ■ 2020 Unique Wireless Users YTD 20 YTD 0 21 YTD 9,985 0 2,000 4,000 6,000 8,000 10,000 12,000 N. 0 Fayetteville Public Library Strategic Plan Progress Report April 2027 - May 2027 Purpose: We inspire imagination and foster learning. I. Programs & Services: We offer inspiring and relevant programs and services that engage the community's curiosity, provide opportunities for education and self-improvement, and serve as the gateway to the library by addressing the diverse needs and interests of our community. a. Programs L Hosted virtual poetry reading with Suzanne Underwood Rhodes. ii. Presented virtual authors talks with Dr. Frederick Gooding Jr. on "Black Oscars," and Jennifer Ogle and Theo Witsell on "Trees, Shrubs, and Woody Vines of Arkansas". iii. Held the multi -event Fayetteville Jazz Festival. Featured performers included vocalist Carmen Bruner, a performance of "Nancy Wilson/Cannonball Adderley,"and a lecture on jazz history. iv. Presented a virtual three-part series on the American Wetlands. v. Hosted two virtual Nonprofit and Small Business talks: "Developing Your Brand Voice to Improve Your Business," and "Finding Work/Life Balance." vi. Welcomed "The Comedy of Errors," presented by the Northwest Arkansas Audio Theater. vii. Featured in -person preview of Chamber Music on the Mountain Festival. viii. Offered Volunteer Income Tax Assistance with CARE Community Center. ix. Taught weekly yoga classes and a one-time Feldenkraisl : Awareness Through Movement virtual class. x. Maintained bi-monthly virtual Book Chatter book discussions, and six librarian -led book clubs. xi. Held the Washington County Remembrance Project event in partnership with the Equal Justice Initiative. xii. Continued virtual after school workshops, and virtual story times for babies, preschoolers, and toddlers. xiii. Hosted a Parenting Workshop Series on Baby Sign Language. xiv. Taught an Earth Day program about making pencils from old magazines; delivered hand -made pencils to all2"d grade students atAsbell Elementary. xv. Hosted two Boxed Book Society meetings for teens; the May program allowed in -person and virtual attendance simultaneously. xvi. Held two in -person Teen Advisory Board meetings, and ten virtual writing club meetings. xvii. Created two virtual story times for the Creative School's preschool. xviii. Continued bi-weekly Ositos Bilingues: Spanish/English story time. b. Services i. Remodeled the "1,000 Books Before Kindergarten" program, which featured a new logo design and complete program re -fresh. All prior participants who are still eligible for the program (pre -kindergarten) were encouraged to sign up for the new program. ii. Answered 151 in-depth genealogy and reference consultations and queries. 7 11. Collections: We will build and support collections that inspire the community with the resources they need to explore topics of personal interest and continue to learn throughout their lives. a. Inspire learning/imagination i. Worked to establish a "bee collection" to compliment the installation of the three apiaries, which took place on May 20th with Ed Levy. Ongoing programming and resources will be part of this project and exhibit. ii. Expanded the collection for FPL's Citizenship Hub. 111. Access: We will build and expand the ease and convenience of the library experience through virtual and physical reach to all in the community, reflecting the FPL welcoming, convening and destination culture. a. Outreach partnerships i. Continued planning 2021 True Lit Festival with Fayetteville Public Schools, Fayetteville Public Education Foundation, Altrusa of Fayetteville, Barnes and Noble, UA Creative Writing, and the Walton Arts Center. ii. Maintained partnerships with Northwest Arkansas Audio Theater, the University of Arkansas Community Music School, the Institute for Creative Music, and Music Moves. iii. Planned a partnership program with Washington County Community Remembrance Project and The Writer's Colony at Dairy Hollow. iv. Met with Start -Up Junkie to discuss workforce Development classes. v. Led Springdale Public Librarians on tour of expanded library. vi. Partnered with FPS social workers to distribute additional SRC flyers through the social work services offered through local schools. vii. Met with Ozark Ballet Theatre to establish a summer programming partnership. viii. Gave Juvenile Detention Center staff and court liaison staff a tour of the library expansion. Programming support was discussed. vix. Met with Creative Arkansas Community Hub and Exchange to explore partnership. xx. Discussed English Conversation Hour with the Denver Public Library. xi. Partnered with the Arkansas Immigrant Defense to plan an August Citizenship workshop. xii. Had a conversation with the Teen Action Support Center to explore options for welcoming teens. xiii. Met with the Diversity & Inclusion Coordinator at the Jefferson County Public Library. xiv. Continued bi-weekly meetings with NWA Latinx Task Force. xv. Discussed programming framework with Gisela Trevino from Para Los Ninos. xvi. Provided a tour to a representative of the University of Arkansas Libraries. b. Virtual L Created a virtual version of the yearly kindergarten field trip for all FPS Kindergarten students; the video gave a tour of the FPL expansion through the eyes of Coyote the puppet. School librarians showed the video to all K-4 FPS students. ii. Filmed a virtual Summer Reading sign-up video for school librarians to show in the last week of school and encourage Summer Reading sign-ups; this featured YS staff and their pets to fit the "Tails and Tales" theme. iii. Dispatched a summer reading club flyer through Peach Jar, a virtual flyer program that FPS utilizes. This replaced the paper flyers usually distributed to all FPS students. iv. Created an Earth Day video for the Botanical Gardens of the Ozarks for their virtual Kindergarten field trips. F-1 v. Activated the READsquared platform for Summer Reading Club enrollment and reading reports. c. Physical i. Removed pandemic library restrictions by increasing available seating, expanding time allowed in library, opening computer access and study room access, and offering in -person programming. IV. People: We create and maintain a culture of excellence by supporting and inspiring our staff, boards, and volunteers. a. Staff i. Patrick Ray hired as Library Services Generalist in Circulation. ii. 011ie Jennings hired as Assistant Librarian in Reference. iii. Clay Henry hired as Manager of IT. iv. Provided Center for Innovation orientation classes for staff. v. Commenced DEI training process with Serve2Perform. Introduced staff to the firm and have begun scheduling training sessions. Policies and library practices have been shared with the firm. vi. YS and CE staff participated in an Art Feeds training for curriculum and programming support for the calendar year. vii. Becky Berry, Circulation staff, completed an internship in Youth Services for her graduate degree in Library Science. viii. Youth and Adult Services staff began training in ServSafe certification for kitchen programming. ix. Addison Sherman hired as marketing and communications design specialist x. Diana Dominguez, the Multicultural Community Liaison, attended "Library Programming for Beginners: How to Make it Happen." xi. Diana Dominguez was featured in the podcast Affirmative Action, produced by the Arkansas Multicultural Community Liaisons and Librarians in Arkansas' Soul. b. Volunteers i. Youth Services hosted an undergraduate library intern for the month of April. ii. Department volunteers were welcomed in greater capacity. V. Communication: We maximize ongoing communication to increase awareness of the library and understanding of its value and impact on the community. a. Marketing plan i. Currently developing the plan for an official opening of the Center for Innovation in July, brochure, press release, social media, and programs. i. In the process of planning an official opening of the Center for Innovation in July, brochures, press releases, social media posts, and programs will be coordinated. ii. Learned the new Communico process for utilizing the LCDs in the building. iii. Discussed necessary wayfinding signage as in -person events become more regular. b. Public awareness campaign i. Created ad in May Citiscapes to promote SRC; created ad in June Citiscapes promoting outdoor spaces. ii. Promoted Library Giving Day through a regular series of donor profiles in the weeks leading up to LGD, as well as call -to -donate graphics. iii. Submitted SRC flyer to Peachjar service in order to reach all Fayetteville Public Schools. M iv. Began distributing new welcome/library card brochures. v. Created and distributed new Lending Hands brochures. c. Operationalize brand i. Created a logo for the Center for Innovation. ii. Developed in -theme Summer Reading Club icon concepts for youth, teens, and adults. iii. Created and order business cards as staff members run out and new staff starts. iv. Developed 7-Up! volunteer program logo. v. Continued to update existing policies and other documents with rebrand guidelines. d. Public relations i. Sent a press release promoting in -person May ceremony honoring the Washington County Remembrance Project racial justice essay contest. e. Website i. Released 1,000 Books before Kindergarten webpage to coordinate with the May rollout of the refreshed program. ii. Continued to make edits to webpages as necessary after receiving feedback from staff/patrons. iii. Created 7-Up! volunteer program webpage containing registration forms. iv. Created a new banner system for high -priority announcements/events. v. Continued the buildout of FPL website and created new pages. VI. Funding: As good stewards of the public trust, we will pursue diverse, sustainable funding. a. Reviewed the American Rescue Plan Act funding opportunities through the State Library. b. Worked with the City's Director of Economic Development on funding opportunities for workforce development programs. c. Developed strategies to close out the capital campaign. d. Secured capital donations from two new organizational partners. e. Had a successful online campaign for Library Giving Day on April 7, resulting in 90 new donors. 10 6/16/2021 04:08:36 PM Revenues Local Tax Support 10-0-4882-00 Transfer for Operations - MillLibraryLibrary 70-0-4883-00 Transfer for Debt Service - MiLibraryLibrary Total Local Tax Support City of Fayetteville Transfers 10-0-4880-00 Transfer for Operations - CityLibraryLibrary 10-0-4884-00 Transfer for Books - City of FLibraryLibrary 10-0-4886-00 Transfer for Computers - City LibraryLibrary 50-0-4886-00 Transfer for Computers - City LibraryLibrary Total City of Fayetteville Transfers Transfers from Foundation & Friends 10-0-4888-00 Transfer from FoundationLibraryLibrary Total Transfers from Foundation & Friends State Aid, Grants & Corporate Sponsorships 10-0-4010-00 State Library TumbackLibraryLibrary 10-0-4020-00 Corporate SponsorshipsLibraryLibrary 10-0-4055-00 Grants - FederalLibraryLibrary 10-0-4080-00 Grants - In Year AwardsLibraryLibrary Total State Aid & Grants Charges for Services 10-0-4201-00 Rent Income - Caf6LibraryLibrary 10-0-4202-00 Rent Income - Meeting RoomsLibraryLibrary 10-0-4203-00 Rent Income - Teaching KitchenLibraryLibrary 10-0-4204-00 Rent Income - Event CenterLibraryLibrary 10-0-4205-00 Copier and Printer IncomeLibraryLibrary 10-0-4220-00 Merchandise SalesLibraryLibrary 10-0-4300-00 Fees - Library CardsLibraryLibrary Fayetteville Public Library Page 1 Summarized Budget to Actual Preliminary: Subject to Audit - May 31, 2021 2021 Current Year Annual Budget Annual Budget Adjusted Budg Mar Actual Apr Actual May Actual YTD Actual Remaining Remaining % $4,350,000.00 $28,029 $86,870 $1,370,511 $1,897,002 $2,452,998 (56.39)% $2,087,975.00 $13,454 $41,693 $657,844 $910,555 $1,177,420 (56.39)% $6,437,975.00 $41,483 $128,562 $2,028,355 $2,807,557 $3,630,418 (56.39)% $1,677,400.00 $139,783 $139,783 $139,783 $698,917 $978,483 (58.33)% $561,000.00 $46,750 $46,750 $46,750 $233,750 $327,250 (58.33)% $185,000.00 $0 $0 $0 $185,000 $0 0.00% $16,000.00 $0 $0 $0 $0 $16,000 (100.00)% $2,439,400.00 $186,533 $186,533 $186,533 $1,117,667 $1,321,733 (54.18)% $105,500.00 $0 $53,851 $0 $53,851 $51,649 (48.96)% $105,500.00 $0 $53,851 $0 $53,851 $51,649 (48.96)% $136,400.00 $34,104 $0 $0 $34,104 $102,296 (75.00)% $217,561.00 $0 $0 $0 $0 $217,561 (100.00)% $16,000.00 $0 $0 $0 $0 $16,000 (100.00)% $374,500.00 $0 $15,015 $100,000 $115,015 $259,485 (69.29)% $744,461.00 $34,104 $15,015 $100,000 $149,119 $595,342 (79.97)% $7,000.00 $0 $0 $0 $0 $7,000 (100.00)% $500.00 $0 $970 $440 $1,410 ($910) 181.90% $0.00 $0 $0 $125 $125 ($125) 0.00% $0.00 $1,500 $1,950 $13,075 $16,525 ($16,525) 0.00% $2,200.00 $79 $161 $381 $635 $1,565 (71.15)% $300.00 $0 $0 $0 $0 $300 (100.00)% $200.00 $0 $0 $0 $30 $170 (85.00)% 11 6/16/2021 4:08:36PM Fayetteville Public Library Page 2 Summarized Budget to Actual Preliminary: Subject to Audit - May 31, 2021 10-0-4302-00 Fees - Fines & OverduesLibraryLibrary 10-0-4304-00 Fees - Lost MaterialsLibraryLibrary 10-0-4306-00 Fees - Damaged MaterialsLibraryLibrary 10-0-4310-00 Fees - Refunds to PatronsLibraryLibrary Total Contributions 10-0-4645-00 Donations to FPLLibraryLibrary 10-0-4650-00 Contributions - UndesignatedLibraryLibrary 10-0-4651-00 Contributions - Money JarLibraryLibrary 10-0-4660-00 Contributions - DesignatedLibraryLibrary 10-0-4662-00 Contributions - Designated YouLibraryLibrary 10-0-4664-00 Contributions - Designated AduLibraryLibrary 10-0-4666-00 Contributions - Designated MemLibraryLibrary Total Investment Earnings 10-0-4701-00 Interest - UnrestrictedLibraryLibrary 10-0-4703-00 Interest - Undesignated FundsLibraryLibrary 10-0-4992-00 Miscellaneous RevenueLibraryLibrary 10-0-4995-00 Cash (Short)/OverLibraryLibrary 15-0-4702-00 Interest - Designated Fund IncLibraryLibrary 15-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary 15-0-4772-00 Gain/Loss on Investments - UeaLibraryLibrary 20-0-4702-00 Interest - Designated Fund IncLibraryLibrary 20-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary 20-0-4772-00 Gain/Loss on Investments - UeaLibraryLibrary 20-0-4779-00 Investment Management FeesLibraryLibrary 30-0-4702-00 Interest - Designated Fund IncLibraryLibrary 30-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary 30-0-4772-00 Gain/Loss on Investments - UeaLibraryLibrary 30-0-4779-00 Investment Management FeesLibraryLibrary 2021 Current Year Annual Budget Annual Budget Adjusted Budg Mar Actual Apr Actual May Actual YTD Actual Remaining Remaining % $45,000.00 $898 $1,486 $1,787 $5,874 $39,126 (86.95)% $100.00 $0 $0 $0 $0 $100 (100.00)% $0.00 $33 $21 $0 $54 ($54) 0.00% ($100.00) $0 $0 $0 ($16) ($84) 84.23% $55,200.00 $2,510 $4,589 $15,807 $24,637 $30,563 (55.37)% $0.00 $0 $158 $326 $651 ($651) 0.00% $0.00 $0 $0 $0 $0 $0 0.00% $0.00 $0 $0 $0 $0 $0 0.00% $0.00 $0 $0 $0 $0 $0 0.00% $0.00 $0 $0 $0 $150 ($150) 0.00% $0.00 $0 $0 $0 $1,025 ($1,025) 0.00% $0.00 $300 $125 $50 $1,700 ($1,700) 0.00% $0.00 $300 $283 $376 $3,526 ($3,526) 0.00% $5,600.00 $27 $36 $4 $164 $5,436 (97.08)% $400.00 $25 $28 $0 $84 $316 (78.92)% $0.00 $1,201 $0 $2,250 $3,456 ($3,456) 0.00% $0.00 $0 $0 $0 $0 $0 0.00% $1,015.00 $7 $8 $9 $36 $979 (96.44)% $0.00 $0 $0 $0 $0 $0 0.00% $0.00 $0 $0 $0 $0 $0 0.00% $41,000.00 ($1,083) $1,354 $1 $2,263 $38,737 (94.48)% $0.00 $0 $0 $0 $0 $0 0.00% $0.00 $275 ($326) $543 ($1,691) $1,691 0.00% ($4,700.00) $0 ($1,032) $0 ($2,064) ($2,636) 56.09% $7,127.00 ($264) $359 $0 $398 $6,729 (94.41)% $0.00 $0 $0 $0 $0 $0 0.00% $0.00 ($1,101) $635 $452 ($1,777) $1,777 0.00% ($2,000.00) $0 ($328) $0 ($668) ($1,332) 66.60% 12 6/16/2021 4:08:36PM 40-0-4702-00 Interest - Designated Fund IncLibraryLibrary 40-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary 40-0-4772-00 Gain/Loss on Investments - UnrLibraryLibrary 40-0-4779-00 Investment Management FeesLibraryLibrary 50-0-4702-00 Interest - Designated Fund IncLibraryLibrary 50-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary 50-0-4772-00 Gain/Loss on Investments - UnrLibraryLibrary 50-0-4779-00 Investment Management FeesLibraryLibrary Total Contributions & Investment Earnings Internal Transfers and Use of Reserves 10-0-4915-00 Transfer from Expansion FundLibraryLibrary 10-0-4950-00 Transfer from IT ReserveLibraryLibrary 30-0-4910-00 Transfer from Operating - 10 40-0-4910-00 Transfer from OperationsLibraryLibrary 50-0-4910-00 Transfer from OperationsLibraryLibrary Total In Total Revenues Expenses Library Services Personnel Services Library Materials, Program Supplies Program Services Total Support Services Support Services - Personnel Services Internal Library - Materials & Supplies Internal Library - Services & Charges Fayetteville Public Library Page Summarized Budget to Actual Preliminary: Subject to Audit - May 31, 2021 2021 Current Year Annual Budget Annual Budget Adjusted Budg Mar Actual Apr Actual May Actual YTD Actual Remaining Remaining % $4,506.00 $64 $84 $1 $298 $4,208 (93.38)% $0.00 $0 $0 $0 $0 $0 0.00% $0.00 ($226) $77 $44 ($339) $339 0.00% ($525.00) $0 ($147) $0 ($294) ($231) 44.00% $7,400.00 $1 $1 $0 $356 $7,044 (95.20)% $0.00 $0 $0 $0 $0 $0 0.00% $0.00 ($668) $493 $265 ($1,135) $1,135 0.00% ($850.00) $0 ($159) $0 ($318) ($532) 62.59% $58,973.00 ($1,742) $1,083 $3,569 ($1,230) $60,203 (102.09)% $0.00 $0 $0 $0 $0 $0 0.00% $0.00 $0 $0 $0 $0 $0 0.00% $100,000.00 $0 $0 $0 $0 $100,000 (100.00)% $25,000.00 $0 $0 $0 $0 $25,000 (100.00)% $100,000.00 $0 $0 $0 $0 $100,000 (100.00)% $225,000.00 $0 $0 $0 $0 $225,000 (100.00)% $10,066,509.00 $263,188 $389,916 $2,334,640 $4,155,127 $5,911,382 (58.72)% $2,585,764.00 $195,836 $215,289 $211,418 $1,060,445 ($1,525,319) 58.99% $1,002,782.00 $26,787 $47,788 $14,030 $227,077 ($775,705) 77.36% $353,179.00 $8,129 $7,284 $8,428 $38,988 ($314,191) 88.96% $3,941,725.00 $230,752 $270,361 $233,877 $1,326,510 ($2,615,215) 66.35% $2,199,945.00 $190,191 $151,347 $154,576 $824,408 ($1,375,537) 62.53% $406,078.00 $120,715 $8,212 $15,593 $170,599 ($235,479) 57.99% $1,463,369.00 $103,076 $107,446 $79,687 $479,474 ($983,896) 67.24% 13 6/16/2021 4:08:36PM Fayetteville Public Library Page Summarized Budget to Actual Preliminary: Subject to Audit - May 31, 2021 2021 Current Year Annual Budget Annual Budget Adjusted Budg Mar Actual Apr Actual May Actual YTD Actual Remaining Remaining % Internal Library - Maintenance S236,372.00 Total $4,305,764.00 Services & Charges Services & Charges for Funds 20, 30, 40, 50, 60 and 70 $299,754.00 Total $299,754.00 Depreciation 10-0-5990-00 Depreciation ExpenseLibraryLibrary $0.00 10-1-5990-05 Depreciation ExpenseAdministrationAdministra $0.00 Total $0.00 Financial Stabilty Transfers 10-0-5701-00 Transfer to Facility ReservesLibraryLibrary $100,000.00 10-0-5715-00 Transfer to Furniture & EquipmLibraryLibrary $25,000.00 10-0-5750-00 Transfer to IT ReserveLibraryLibrary $100,000.00 15-1-5700-00 Transfer to OperatingAdministrationLibrary $300,000.00 50-1-5700-30 Transfer to Operating - IOAdministrationlnformat $0.00 70-1-5770-05 Transfer to the City of FayettAdministrationAdmin $2,087,975.00 Total Financial Stabilty Transfers $2,612,975.00 Capital Reinvestment 10-1-5810-25 Computer & Technological EquipAdministrat $0.00 10-1-5810-30 Computer & Technological EquipAdministrat $379,200.00 10-1-5870-25 Furniture & Equipment (less thAdministration $4,500.00 30-1-5871-25 Furniture & Equipment (greaterAdministratio $42,000.00 50-1-5810-30 Computer & Technological EquipAdministrat $24,000.00 Total Capital Reinvestment & Depreciation $449,700.00 Expansion 60-1-5339-05 Professional FeesAdministrationAdministration $0.00 Total Expansion $0.00 $0 $0 $0 $101,562 ($198,192) 66.12% $0 $0 $0 $0 $0 0.00% $0 $0 $0 $0 $0 0.00% $0 $0 $0 $0 $0 0.00% $0 $0 $0 $0 ($100,000) 100.00% $0 $0 $0 $0 ($25,000) 100.00% $0 $0 $0 $0 ($100,000) 100.00% $0 $0 $0 $0 ($300,000) 100.00% $0 $0 $0 $0 $0 0.00% $13,454 $41,693 $657,844 $910,555 ($1,177,420) 56.39% $13,454 $41,693 $657,844 $910,555 ($1,702,420) 65.15% $0 $0 $0 $0 $0 0.00% $0 $0 $0 $44,100 ($335,100) 88.37% $880 $711 $0 $1,591 ($2,909) 64.64% $0 $0 $2,965 $2,965 ($39,035) 92.94% $17,992 $0 $0 $17,992 ($6,008) 25.03% $0 $0 $0 $0 $0 0.00% $0 $0 $0 $0 $0 0.00% 14 6/16/2021 4:08:36PM Fayetteville Public Library Page 5 Summarized Budget to Actual Preliminary: Subject to Audit - May 31, 2021 2021 Current Year Annual Budget Annual Budget Adjusted Budg Mar Actual Apr Actual May Actual YTD Actual Remaining Remaining % Total Expenses $11,609,918.00 $686,743 $617,547 $1,147,995 $3,986,683 ($7,623,235) 65.66% NET SURPLUS/(DEFICIT) ($1,543,409.00) ($423,554) ($227,630) $1,186,646 $168,443 ($1,711,852) 110.91% 15 6/16/2021 02:41:49 PM Fayetteville Public Library Comparative Balance Sheet Preliminary: Subject to Audit - March - May 2021 2021 March April May Assets Cash & Investments - Unresstricted Bank CreditLibraryLibrary 10-0-1001-00 ($357) ($451) ($452) Bank DebitLibraryLibrary 10-0-1002-00 $0 $0 $1,171 Petty CashLibraryLibrary 10-0-1003-00 $1,156 $1,156 $1,156 Bank of FayettevilleLibraryLibrary 10-0-1010-00 $16,558 $18,070 $18,359 ArvestLibraryLibrary 10-0-1020-00 $796,806 $945,043 $654,294 1 st SecurityLibraryLibrary 10-0-1030-00 $254,929 $289,548 $400,174 Schwab Institutional-OperatingLibraryLibrary 10-0-1120-00 $574,353 $195,829 $1,280,637 Schwab Institutional-ExpansionLibraryLibrary 15-0-1123-00 $986,061 $986,069 $986,078 Total Cash & Investments $2,629,507 $2,435,264 $3,341,417 Accounts Receivable - Unrestricted Due from Foundation 10-0-1210-00 $245,603 $249,530 $353,556 Due from FriendsLibraryLibrary 10-0-1215-00 $780 $780 $780 Due From Other Gov. UnitsLibraryLibrary 10-0-1225-00 $4,944,442 $4,944,442 $4,944,442 Accounts ReceivableLibraryLibrary 10-0-1240-00 $3,605 $3,002 $2,430 Payroll Tax Refund ReceivableLibraryLibmry 10-0-1260-00 ($794) ($794) ($794) Claim against credit cardLibraryLibrary 10-0-1270-00 $635 $635 $635 Less: Claim against credit cardLibraryLibrary 10-0-1271-00 ($570) ($570) ($570) Total Acounts Receivable - Unrestricted $5,194,841 $5,198,165 $5,301,619 Cash & Investments - Designated Schwab Institutional - Long-teLibraryLibrary 20-0-1125-00 $1,649,789 $1,649,786 $1,650,330 Schwab - Facilities ReplacemenLibmryLibrary 30-0-1126-00 $466,100 $466,765 $467,218 Schwab - Fum. & Eq. 2100-3837LibraryLibrary 40-0-1127-00 $234,591 $234,605 $234,650 Schwab - Technological EquipmeLibraryLibrary 50-0-1128-00 $252,870 $253,205 $234,970 Schwab - Expansion Capitall - LibraryLibrary 60-0-1140-00 $4 $4 $4 Total Cash & Investments- Designated $2,603,355 $2,604,365 $2,587,172 Accounts Receivable - Restricted Page 1 16 6/16/2021 2:41:49PM Fayetteville Public Library Page Comparative Balance Sheet Preliminary: Subject to Audit - March - May 2021 2021 March April May DataPath Held DepositLibraryLibrary 10-0-1150-00 $1,200 $1,200 $1,200 Claims PendingLibraryLibrary 10-0-1190-00 $0 ($2,778) ($2,072) Prepaid ExpensesLibraryLibrary 10-0-1280-00 $33,986 $39,893 $39,893 Due From Other Gov. UnitsLibraryLibrary 70-0-1225-00 $2,373,332 $2,373,332 $2,373,332 Total Accounts Receivable - Restricted $2,408,518 $2,411,647 $2,412,353 Internal Due From Due From Expansion Operating Reserves - 15 10-0-1221-00 $0 $0 $0 Due From Facilities Reserve - 30 10-0-1223-00 ($70,267) ($70,267) ($70,267) Due From Furniture & Equipment -40 10-0-1224-00 ($12,803) ($12,803) ($12,803) Due From Technology Reserve - 50 10-0-1228-00 $70 $70 $70 Due From Operating - 10 20-0-1220-00 $76,241 $76,241 $76,241 Due From Facilities Reserve - 30 20-0-1223-00 $0 $0 $0 Due From Technology Reserve -50 20-0-1228-00 ($1) ($1) ($1) Due From Operating -10 50-0-1220-00 $103,000 $103,000 $103,000 Due from UmeservedLibraryLibrary 70-0-1227-00 ($1) ($1) ($1) Total Internal Due From $96,240 $96,240 $96,240 Interfund Due from Other Funds - InterfuLibraryLibrary 10-0-1238-00 $251,328 $251,328 $254,292 InterfundLibraryLibrary 10-0-1400-00 ($1,232,239) ($1,232,239) ($1,232,239) InterfundLibraryLibrary 15-0-1400-00 $3,899,883 $3,899,883 $3,899,883 InterfundLibraryLibrary 20-0-1400-00 ($1,115,400) ($1,115,400) ($1,115,400) Due from Other Funds - InterfuLibraryLibrary 30-0-1238-00 $30 $30 $30 InterfundLibraryLibrary 30-0-1400-00 $3,787 $3,787 $3,787 InterfundLibraryLibrary 40-0-1400-00 $43,381 $43,381 $43,381 Due from Other Funds - InterfuLibraryLibrary 50-0-1238-00 $0 $0 $18,500 InterfundLibraryLibrary 50-0-1400-00 $365,371 $365,371 $365,371 InterfundLibraryLibrary 60-0-1400-00 ($192,504) ($192,504) ($192,504) InterfundLibraryLibrary 70-0-1400-00 ($1,772,280) ($1,772,280) ($1,772,280) Total Interfund $251,357 $251,357 $272,822 17 6/16/2021 2:41:49PM Fayetteville Public Library Comparative Balance Sheet Preliminary: Subject to Audit - March - May 2021 2021 March April May Depreciable Assets BuildingsLibraryLibrary 10-0-1801-00 $21,080,384 $21,080,384 $21,080,384 SoftwareLibraryLibrary 10-0-1805-00 $163,841 $163,841 $163,841 Books & PublicationsLibraryLibrary 10-0-1811-00 $5,427,926 $5,427,926 $5,427,926 EquipmentLibraryLibrary 10-0-1813-00 $2,542,621 $2,542,621 $2,542,621 Construction In Progress (CIP)LibraryLibrary 10-0-1890-00 $113,530 $113,530 $113,530 Accumulated DepreciationLibraryLibrary 10-0-1999-00 ($13,153,177) ($13,153,177) ($13,153,177) Construction In Progress(CIP)LibraryLibrary 60-0-1890-00 $1,080,832 $1,080,832 $1,080,832 Total Depreciable Assets $17,255,956 $17,255,956 $17,255,956 Non -Depreciable Assets Land 10-0-1800-00 $1,449,585 $1,449,585 $1,449,585 Library Owned ArtLibraryLibrary 10-0-1850-00 $150,000 $150,000 $150,000 Fixed AssetAdministrationLibrary 10-1-1800-00 $0 $0 $0 Total Non-Depeciable Assets $1,599,585 $1,599,585 $1,599,585 Total Assets $32,039,359 $31,852,580 $32,867,165 Liabilities and Fund Balance Liabilities - Accounts Payable Accounts PayableLibraryLibrary 10-0-2001-00 $281,357 $334,485 $39,047 Security Bankcard Center, INC.LibraryLibrary 10-0-2003-00 $2,271 $2,271 $2,271 Accounts Payable- AccruedLibmryLibrary 10-0-2020-00 $0 $0 $0 Accrued Sales Tax PayableLibmryLibrary 10-0-2025-00 ($5,436) ($5,436) ($5,436) Federal Withholding PayableLibraryLibrary 10-0-2055-00 $1,068 $1,068 $1,068 FICA PayableLibraryLibrary 10-0-2065-00 ($1,105) ($1,105) ($1,105) Health InsuranceLibraryLibrary 10-0-2075-00 ($189) $480 $421 State Withholding PayableLibraryLibrary 10-0-2080-00 $525 $525 $525 State Unemployment PayableLibraryLibrary 10-0-2082-00 $426 $426 $426 Medical ReimbursementLibraryLibrary 10-0-2085-00 $0 $0 $0 Page 3 18 6/16/2021 2:41:49PM Fayetteville Public Library Comparative Balance Sheet Preliminary: Subject to Audit - March - May 2021 2021 March April May EE Dependent CareLibraryLibrary 10-0-2086-00 $0 $0 $0 Accident Death & Disability InLibraryLibrary 10-0-2094-00 $0 $0 $0 Vision InsuranceLibraryLibrary 10-0-2130-00 $0 $0 $0 Life, AD&D and LTDLibraryLibrary 10-0-2135-00 ($68) ($68) ($68) Voluntary Life, STD & AD&DLibraryLibrary 10-0-2140-00 $146 $117 $117 Employee paid Supplemental InsLibraryLibrary 10-0-2145-00 ($29) $0 $0 Voluntary Dental Insurance 10-0-2155-00 $242 $187 $160 Caring CommitteeLibraryLibrary 10-0-2180-00 ($1,010) ($1,037) ($541) Healthy HabitsLibraryLibrary 10-0-2185-00 $5,142 $5,142 $5,142 Arkansas State Library ScholarLibraryLibrary 10-0-2190-00 $793 $793 $793 Deferred RevenueLibrwyLibrary 10-0-2410-00 $523,724 $508,709 $608,709 Security DepositsLibraryLibrary 10-0-2415-00 $0 $500 $1,000 Deferred RevenueLibrwyLibrary 50-0-2410-00 $0 $0 $0 Total Liabilities - Accounts Payable $807,858 $847,057 $652,529 Accrued Liabilities Salaries & Wages AccrualLibraryLibrary 10-0-2030-00 $77,867 $77,867 $77,867 Vacation AccrualLibraryLibrary 10-0-2045-00 $208,371 $208,371 $208,371 Sick Time AccmalLibmryLibrary 10-0-2060-00 $83,094 $83,094 $83,094 Total Accrued Liabilities $369,332 $369,332 $369,332 Internal Due To Due to Operating Capital - 15 10-0-2223-00 $0 $0 $0 Due to Long Term -20 10-0-2225-00 $76,241 $76,241 $76,241 Due to FriendsLibraryLibrary 10-0-2230-00 ($3,253) ($3,253) ($3,253) Due to Technology Reserve - 50 10-0-2235-00 $102,499 $102,499 $102,499 Due to FoundationLibraryLibrary 10-0-2240-00 $26,343 $26,995 $27,998 Due to Debt Service FundLibraryLibrary 10-0-2270-00 ($1) ($1) ($1) Due to FPLF Capital Campaign (LibraryLibrary 10-0-2296-00 $88,019 $89,019 $89,019 Due To Operating-IOLibraryLibrary 15-0-2220-00 $0 $0 $0 Due To Operating - 10 30-0-2220-00 ($70,267) ($70,267) ($70,267) Page 4 19 6/16/2021 2:41:49PM Fayetteville Public Library Comparative Balance Sheet Preliminary: Subject to Audit - March - May 2021 2021 March April May Due to Long Term -20 30-0-2225-00 ($1) ($1) ($1) Due To Operating -10 40-0-2220-00 ($12,803) ($12,803) ($12,803) Due To Operating - 10 50-0-2220-00 $70 $70 $70 Due to Long Term -20 50-0-2225-00 ($1) ($1) ($1) Total Internal Due To $206,846 $208,498 $209,501 Interfund Due to Other Funds- InterfundLibraryLibrary 10-0-2255-00 $30 $30 $18,530 Due to Other Funds- InterfundLibraryLibrary 30-0-2255-00 $138,784 $138,784 $141,748 Due to Other Funds - InterfundLibraryLibrary 40-0-2255-00 $12,803 $12,803 $12,803 Due to Other Funds - InterfundLibraryLibrary 50-0-2255-00 $22,162 $22,162 $22,162 Due to Other Funds- InterfundLibraryLibrary 60-0-2255-00 $77,580 $77,580 $77,580 Total Interfund $251,358 $251,358 $272,822 Fund Balance UnrestrictedLibraryLibrary 10-0-3001-00 $1,888,425 $1,659,776 $2,848,071 Fund Balance - Current Year NeLibraryLibrary 10-0-3900-00 $793,565 $793,565 $793,565 Investment in Capital AssetsLibraryLibrary 10-0-3950-00 $19,435,215 $19,435,215 $19,435,215 UnrestrictedLibraryLibrary 15-0-3001-00 $4,885,944 $4,885,952 $4,885,961 Designated - Long Term ReserveLibraryLibrary 20-0-3015-00 $652,545 $652,541 $653,085 Fund Balance - Current Year NeLibraryLibrary 20-0-3900-00 ($41,914) ($41,914) ($41,914) Designated - Facility ReserveLibraryLibrary 30-0-3020-00 $431,196 $431,862 $429,350 Fund Balance - Current Year NeLibraryLibrary 30-0-3900-00 ($29,796) ($29,796) ($29,796) Designated - Furniture & EquipLibraryLibrary 40-0-3025-00 $286,721 $286,735 $286,780 Fund Balance - Current Year NeLibraryLibrary 40-0-3900-00 ($8,749) ($8,749) ($8,749) Designated - Technological EquLibraryLibrary 50-0-3030-00 $717,348 $717,683 $717,948 Fund Balance- Current Year NeLibraryLibrary 50-0-3900-00 ($18,337) ($18,337) ($18,337) Restricted Fund BalanceLibraryLibrary 60-0-3005-00 $810,752 $810,752 $810,752 Restricted Fund BalanceLibraryLibrary 70-0-3005-00 $601,051 $601,051 $601,051 Total Fund Balance $30,403,966 $30,176,335 $31,362,981 Page 5 20 6/16/2021 2:41:49PM Fayetteville Public Library Page Comparative Balance Sheet Preliminary: Subject to Audit - March - May 2021 2021 March April May Total Liabilities and Fund Balance $32,039,359 $31,852,580 $32,867,165 21 BEYOND WORDS CAMPAIGN GOAL: $23,000,000 Capital Campaign Pledge Summary Report 6/15/2021 Pledged To Date: $12,903,110 = 56.1 % Of Goal Balance Required: $10,096,890 Camaaian Summa Gift Cateaories Percent to Balance Goals Pledged Goal $$-To Go Total Paid Due # of Gifts $250,000 & above Pacesetter $20,000,000 $10,337,463 = 51.7% $9,662,537 $3,387,463 $6,950,000 6 $50,000 - $249,999 Leadership 2,250,000 1,557,134 = 69.2% $692,866 $912,134 $695,000 17 $5,000 - $49,999 Major 650,000 891,762 137.2% ($241,762) $620,893 $270,869 60 Under$5,000 Community 100,000 116,751 = 116.8% ($16,751) $103,231 $9,520 200 TOTAL: $23,000,000 $12,903,110 56.1% $10,096,890 $5,023,721 $7,925,389 283 22 CAMPAIGN ACTIVITIES Meetings and Actions Meeting/Action Date Outcome Notes Tour: Donny Story 5/17/2021 Prospect cultivation Donny is a long-time FPL Friends member. Celebration of Excellence 5/20/2021 Commuity exposure and donor cultivation FPL hosted Fayetteville Public Education Foundation's Celebration of Excellence event. Development staff identified and cultivated numerous prospects throughout the event. Tour: Tia Odom and Family 5/24/2021 Prospect cultivation Tour and meeting: Joel Gordon 5/24/2021 CFI development Joel is a nationally renowned maker's space coordinator and will help the Foundation find prospective funding and partners for the Center for Innovation. Tour: Concord Adams (Mailena Urso and team) 5/28/2021 Donor cultivation Mailena Urso is an FPL Foundation Board member, and Concord Adams is her marketing consulting company. Meeting: Walton Family Foundation 6/1/2021 Proposal invitation Conversation with Yee -Lin Lee, program manager with WFF, regarding funding for the CFI. Presentation: PEO 6/1/2021 Prospect cultivation Tour: GB Cazes and Kent Watson 6/2/2021 Donor cultivation Kent Watson is a member of the Economic Develepment Committee that is steering the distribution of the City's ARPA funds; GB Cazes advises the NWA Council and has made numerous connections for FPL. Event: Ozark Literacy Council Prospect cultivation FPL hosted Ozark Literacy Council's donor and partner recognition event. Development staff identified and cultivated numerous prospects throughout the event. Theater Squared Gala 6/3/2021 Commuity exposure and donor cultivation FPL hosted Theater Squared's annual fundraising event. Development staff identified and cultivated numerous prospects throughout the event. Tour: David and Jane Gearhart 6/7/2021 Donor cultivation David and Jane have an open Major level pledge to the Capital Campaign. Presentation: Washington County Bar Association 6/7/2021 Prospect cultivation Tour: Bill Yoder and Lonnie Emard 6/7/2021 CFI development Bill and Lonnie represent the Arkansas Center for Data Sciences. Tour: Rich Davis 6/8/2021 Prospect cultivation Rich Davis is retired from Black Hills Energey and is currently working with the NWA Council. Tour: Jacob Arnold 6/9/2021 Kitchen development Jacob Arnold is Frank Broyles grandson and works for NWA Food Bank. Tour: Butterfield Trail Village 6/11/2021 Prospect cultivation 40 residents attended Expansion tours. Tour: Hope and John Bradberry 6/11/2021 Donor cultivation John and Hope have completed their Major level pledge and have recently successfully solicited the Bradberry Family Foundation for an additional Pacesetter level gift to the Capital Campaign. Event: SONA 6/12/2021 Prospect cultivation FPL staff atteneded an event recognizing SONA donors. Development staff identified and cultivated numerous prospects throughout the event. Tour: Brock and Lindsey Gearhart 6/14/2021 Major capital donation ICapital donors David and Jane Gearhart's son Brock and his wife Lindsey. Tour: Margaret Whillock I 6/15/2021 Donor cultivation IMargaret has an open Community level pledge to the Capital Campaign. 23 0 FAYETTEVILLE PUBLIC LIBRARY Code Date Approved: Date Revised: Policy Name: Study Room Policy I. Overview The purpose of the Library's study rooms is to provide quiet and productive spaces for patrons and to fulfill the Library's role as a community center where the public can have access to free, accessible spaces. The Library permits the public to use its facilities and study rooms when such use does not interfere with Library -sponsored programs and services. It is the policy of the Fayetteville Public Library to provide study room space to Fayetteville residents, Library patrons, governmental agencies, nonprofit groups, and local businesses and associations. The Library shall not discriminate in granting permission for the use of study rooms on the basis of race, color, religion, gender, gender expression, national origin, disability, marital or family status, sexual orientation, political opinions, or socioeconomic status. Permission to use a Library study room does not constitute the Library's endorsement of the group or individual's policies or beliefs, and no claim to that effect may be used, explicitly or implicitly in advertising. The individual reserving the study room agrees to comply with the Library's Use of Study Rooms Policy and the Library's Code of Conduct. A completed booking through the Library's reservation system shall serve as authorization that the cardholder has electronically signed and agreed. Study Rooms Available ➢ Adult Study Rooms ➢ Grade School Study Rooms ➢ Preschool Study Rooms ➢ Teen Study Rooms III. Requirements for using the Study Rooms a. Study rooms are free to use and require a reservation. Reservations can be made online, by phone or in person. b. Reservations are honored on a first -come, first -serve basis. c. A study room can be used for one session a day up to four hours and may be booked up to 30 days in advance. d. Prior to the start of the reservation, the user or group must check in at a customer service desk. e. Study rooms are age specific. Individuals booking preschool, grade school, or teen study rooms must fall within these age categories or must be working with a child or teen present in the room. f. The Library requires notification of cancellation no fewer than 24 hours. g. If a study room has not been checked in to within 30 minutes of the start of a reservation, the reservation for that day may be forfeited and the room will be available for another customer to reserve. h. The Library reserves the right to cancel reservations for study rooms. If changes or cancellations are necessary, the Library will provide the affected user or group with as much notice as possible. 24 i. When the Library closes because of an electrical or heating/cooling equipment failure, power outage or a weather -related emergency, all efforts will be made to notify patrons and organizations scheduled to use a study room. During adverse weather conditions, the user or group should check the Library's website or voicemail for closing information. IV. Use of Study Rooms a. Those using study rooms are responsible for maintaining order. Appropriate conduct is expected as a condition of room use. b. Occupancy may not exceed the stated limit. c. Nothing may be affixed to walls, flooring, woodwork, ceiling, or furniture. d. No blocking off windows or locking of study room doors. Library personnel will have open access to study rooms at all times. e. No entrance or admission fee may be charged for any use of Library study rooms. Solicitation of donations or requests for contributions are not permitted. f. Usage must take place within the confines of the room. g. Study rooms must be vacated by the end of their reservation time and at least fifteen minutes before Library closing time. All room straightening and clean-up must be completed prior to Library closing time. j. The patron is fully responsible for assuring that sound levels during the entire reservation stay within acceptable limits so as not to disturb other library patrons. k. Abuse to a study room, to the Library building, or to the contents of the Library may result in the termination of the privilege to use the Library's facilities. Matters of abuse may be defined as, but are not limited to: 1. Damage to the room, building or contents. The user or group using the room when the damage occurs, including the soiling of carpets, walls, furnishings etc., is responsible for the cost of repair, cleaning, or replacement. 2. Failure to leave the room at the end of reservation unless an extension has been approved. 3. Failure to leave the room or building in a neat and clean condition. 4. Excessive noise or activity which disturbs other Library patrons. 5. Failure to adhere to Library policies. I. Food is not permitted. V. Failure to Comply a. Failure to comply with this policy may result in denial of future use of the Library study rooms, financial liability for damages and/or immediate removal from the study room. 25 Policy: Use of J.B. and Johnelle Hunt Center for Innovation in Fayetteville Public Library A. Overview The purpose of the Library's Center for Innovation is to provide a public space for specialized skill -training, education, research, and technical exploration, creating a highly interactive culture conducive to innovation. The Center for Innovation space is provided for library programs, patron use of technology, to fulfill the Library's role as a community center, and to champion the principle of intellectual freedom by providing a forum for the exchange of ideas. The Library permits the public to use its facilities and the Center for Innovation when such use does not interfere with Library -sponsored programs and services. It is the policy of the Fayetteville Public Library to provide technology creation spaces to Fayetteville residents, Library patrons, governmental agencies, nonprofit groups, and local businesses and associations. Permission to use the Center for Innovation does not in any way constitute the Library's endorsement of the group or individual's policies or beliefs, and no claim to that effect may be used, explicitly or implicitly, in advertising. The Library neither approves nor disapproves of content, ideas, or subject matter presented or created in the Center for Innovation and does not accept responsibility for ensuring accuracy or that all points of view are represented. Use of the Library's Center for Innovation must meet the policies approved by the Library's Board of Trustees; any activities that are inconsistent with these policies will be denied or terminated. This policy shall be administered by the Executive Director, or her/his designee(s), who is (are) authorized to make any exceptions to this policy when in the best interest of the public and the Library. The Fayetteville Public Library and the Board of Trustees are not responsible for accidents, injury, or loss of individual property while using the Center for Innovation. B. Center for Innovation spaces available • Koenig Family Fabrication and Robotics Lab • John and Hope Bradberry Virtual Reality Studio • Crossland Companies Simulation Lab o Truck Driving Simulator o Flight Simulator o Forklift Simulator o Caterpillar Simulator • Orville and Susan Hall Audio Studio • Video Suite • Photography Studio • Computer bay • Editing Suite • Whisper Podcast Room C. Library rights and requirements 1. To access the Center for Innovation, patrons must complete a general orientation and agree to these terms of use. Prior to reserving a studio or simulator, patrons must receive the required orientation and training for access to the applicable space and 26 demonstrate proficiency in using the library -owned technology based on a hands-on assessment. Orientations and assessments are free to all cardholders. Library staff reserves the right to require a cardholder to receive additional orientation and training if the recommended proficiency is not met. Persons with a disability may request reasonable accommodations to be able to attend a class or use certain spaces. Such request must be made at least seven (7) days prior to the date of requested use. 2. The Library reserves the right to change or cancel reservations for Center for Innovation rooms. If changes or cancellations are necessary, the Library will provide the affected individual or group with as much notice as possible. 3. The Library reserves the right to publish a list of reservations taking place in its Center for Innovation, place a sign announcing the name of the individual or group and the time of the reservation, and move low attendance reservations to a smaller, more appropriate room where applicable and require changes in reservations due to conflicts with Library programs. 4. The Library requires prior notice and approval for any needed assistance from Library staff. 5. Library personnel will have open access to the Center for Innovation rooms at all times. Failure to meet this requirement may cancel the meeting and shall be grounds for denial of future use of library meeting space. 6. When the Library closes because of an electrical or heating/cooling equipment failure, power outage or a weather -related emergency, all efforts will be made to notify individuals or organizations scheduled to use a Center for Innovation room. During adverse weather conditions, the group should check with the Library or local media for closing information. D. Uses not permitted 1. Commercial uses, e.g., bazaars, special benefit sales, retail sales and programs designed to promote the purchase of products or services. 2. Social events and parties, e.g., birthdays, anniversaries, baby showers, weddings, play groups. 3. Meetings outside of library hours except with approval. E. Responsibilities of users 1. No organization or group using the Center for Innovation will discriminate on the basis of race, color, religion, gender, gender expression, national origin, disability, marital or family status, sexual orientation, political opinions or socioeconomic status. 2. Those using the Center for Innovation are responsible for maintaining order. Appropriate conduct is expected as a condition of room use. 3. Communicate all room set-up needs to the manager of the Center for Innovation by established deadlines. Room set-up changes cannot be accommodated on the day of the reservation. Room set-up must be requested and approved by manager of the Center for Innovation prior to the reservation date. 4. Nothing may be affixed to walls, flooring, woodwork, ceiling, or furniture. All decorations must have approval. 5. Food allowances will be made on a case -by -case basis and require prior approval. 6. No alcoholic beverages except with prior approval. 27 7. No lit candles, open flames, cooking, smoking, glitter, or smoke bombs. 8. No use of auxiliary lighting or special equipment without prior approval. 9. No blocking off windows, locking of Center for Innovation room doors or use of emergency exit doors for anything but their intended purpose. 10. All set up/tear down for reservations must be held during Library hours unless prior authorization has been granted. 11. Reservations must take place within the confines of the room. 12. Entrances and exits must take place through the main library doors. 13. Center for Innovation room users must follow all applicable city codes. 14. The renter is fully responsible for assuring that sound levels during the entire reservation comply with the City of Fayetteville code, as well as staying within acceptable limits as approved by the manager of the Center for Innovation at time of booking so as not to disturb other library patrons. 15. The renter is financially responsible for the full cost of the repair or replacement of any damaged, stolen, or missing library -owned apparatus or technology from the Space used by the Cardholder and/or their guests. 16. Abuse to a Center for Innovation room, to the Library building, or to the contents of the Library may result in the termination of the privilege to use the Library's facilities. Matters of abuse may be defined as, but are not limited to: a. Damage to the room, building, equipment, or contents. The group using the room when the damage occurs, including the soiling of carpets, walls, furnishings, etc., is responsible for the cost of repair, cleaning, or replacement. b. Failure to leave the room before or at closing time unless approval for afterhours use was granted by Library Administration. c. Failure to leave the room or building in a neat and clean condition. d. Failure to submit a signed "reservation completion" form at the end of the reservation. e. Failure to notify the Library of meeting time changes or cancellations. f. Excessive noise or activity which disturbs other Library patrons. g. Failure to pay assessed Library fees. h. Failure to adhere to Library policies. F. Charges for use of Center for Innovation spaces 1. Patrons who complete required orientations may reserve spaces in the Center for Innovation at no charge. 2. Supply fees may be required for use of some equipment. Any supplies brought in by individual/group booking a space will require approval from the Center for Innovation manager. 3. The Library reserves the rights to charge organizations and groups renting spaces for private events. 4. For rentals, the Library reserves the right to charge a cleaning fee, deposit, and/or require liability insurance for use of the Center for Innovation. 5. For rentals, the Library reserves the right to charge for technical support, use of equipment, and room setup fees for layouts differing from those choices provided by the Library. 6. Refunds are available if cancellation is made 30 days in advance. 28 G. Procedure for booking Center for Innovation spaces 1. Reservations can be made online, by phone, or in person. 2. Reservations are honored on a first -come, first -served basis. A reservation is not final until all required paperwork is completed and approved by the Library, and all initial deposits are paid in full, if applicable. 3. An orientation class may be required prior to booking a space. 4. If different than the default setup, a room setup diagram must be submitted to the manager of the Center for Innovation a minimum of 14 days before a rental. 5. Individuals booking rooms must be at least 18 years old. Juveniles under 18 years old must be accompanied and supervised at all times by the adult Cardholder (18+ years of age) who made the reservation. 6. Individuals 15 years old and up may use the fabrication lab, virtual reality studio, and simulation lab with a guardians' signed approval. 7. Individuals booking a space are responsible for all other individuals who accompany them. 8. Booking details are as follows: a. Reservations can be made up to 30 days in advance. b. The Fabrication Lab and the Virtual Reality Lab checkout for a maximum of two hours a day. All other rooms checkout for a maximum of five hours a day. c. Rooms can be booked twice a month, and after that rooms may be available on a walk-in basis or with permission from the Center for Innovation manager. d. Rooms are not reserved until the application has been approved. e. If a room has not been checked into within 30 minutes of the start of a reservation, the reservation for that day may be forfeited and the room will be available for another library patron to reserve. f. The Library requires notification of cancellation no fewer than 24 hours before the check -in time. H. Procedure for day of booking 1. Prior to the start of a reservation, the individual checking out a room must check -in with their valid photo ID and sign a liability waiver and usage agreement form if necessary. 2. The photo ID will be exchanged for an access badge to the room that is being checked out. 3. Room set-up changes cannot be accommodated on the day of the reservation. Room set-up must be requested and approved prior to reservation date. 4. The Fayetteville Public Library asks patrons to "clean as they go" and keep rooms neat and orderly during their reservations. 5. The Center for Innovation must be vacated thirty minutes before Library closing time unless prior arrangements have been made. All room straightening and clean-up must be completed prior to Library closing time. 6. The patron must check out at the end of each rental to exchange their access badge for their photo ID. At this time any damage to the room, carpet, doors, furniture, or equipment, etc., must be reported. A Library staff member will inspect the room for cleanliness and damage. 29 Failure to Comply 1. Failure to comply with this policy may result in denial of future use of the Center for Innovation, financial liability for damages, and/or immediate removal from the Library. 30 Policy Name: Conflict of Interest I. Objective Fayetteville Public Library (FPL) is committed to conducting its organizational operations with the highest level of integrity and ethical standards, and to following the law. Obedience to the law in both letter and spirit is the foundation of Fayetteville Public Library's ethical standards. In carrying out this goal, FPL has developed the following policy. This policy applies to all employees of Fayetteville Public Library. It covers a wide range of business practices and procedures. It does not cover every ethics and compliance issue that may arise, but it sets out basic principles to guide staff. In doing work for Fayetteville Public Library, staff must follow the highest ethical standards and make every effort to avoid even the appearance of improper behavior. In addition, they are responsible for: • Asking questions if there are doubts about the best course of action in a particular situation; and • Reporting ethics and compliance issues promptly. An employee who has questions or concerns about these policies should talk with Human Resources and may do so confidentially. Violations of the policy will be addressed promptly. Individuals who violate the standards will be subject to appropriate disciplinary action, which may include termination of employment. II. Family Conflict Staff are expected to act in the best interests of Fayetteville Public Library. This includes avoiding activities and situations that would interfere with the interests of FPL or responsibilities to FPL. If an activity or situation could make it hard for staff to do work for FPL objectively or effectively, it may create a conflict of interest. In thinking about whether something creates a conflict, staff should remember that: • Situations involving immediate family members may create a conflict if they interfere with the interests of FPL or employee responsibilities to FPL. As used herein, immediate family members include a spouse, domestic partner, child (by blood, adoption, or marriage), parent, parent's spouse (if a parent has remarried), sibling, legal guardian, grandparent, grandchild, or the spouse of a child or sibling, as well as the parents and siblings of a spouse. • Situations involving close personal relations other than immediate family members may create a conflict if they interfere with the interests of FPL or staff responsibilities to FPL. As used herein, close personal relations include anyone with whom staff have a personal relationship which could project the presence or appearance of conflict. • Situations involving an organization that staff or an immediate family member or close personal relation have a significant relationship with, such as a small business, may create a conflict. This is significant if they interfere with the interests of FPL or a staff member's responsibilities to FPL. • Even the appearance of a conflict may be a conflict of interest and affect FPL's relationships with its customers, suppliers, vendors, employees, etc. III. Personal Conflict This policy cannot list every possible conflict of interest, but some common examples of situations that could create a conflict are: • Personal Benefits. Receiving improper personal benefits because of a staff member's position with FPL. 31 Relationships with Other Organizations. Working for a company that does business with FPL (such as a supplier or vendor). Gifts and Entertainment. Offering, giving, soliciting, or accepting gifts, money, services, or anything of value when doing so may influence, or be perceived as influencing, a decision or action. Working with Immediate Family Members or Close Personal Relations. Working in the same department at FPL or having a supervisor/subordinate relationship with an immediate family member, or close personal relationships that project the presence or appearance of favoritism into the supervisory relationship (see policy PA-55: Appointments for more information). IV. Disclosure FPL recognizes that actual or potential conflicts of interest may arise from time to time. Staff must disclose any actual or potential conflicts of interest to FPL. Many conflicts can be avoided or appropriately managed if they are disclosed and approved. Sometimes, steps can be taken to manage the conflict, such as not participating in making decisions on FPL's behalf about a matter where there may be a conflict. Remember, having a conflict of interest is not necessarily a violation of policy, but failing to disclose it is. The first step in addressing an actual or potential conflict is for staff to inform a supervisor of the situation. Conflicts of interest may not always be clear-cut, so staff should contact Human Resources if there are questions. In cases with the Executive Director, FPL's General Legal Counsel should be consulted. 32 4)0 FAYETTEVILLE PUBLIC LIBRARY MEMO To: David Johnson: Executive Director From: Sam Palmer: Director of Facilities CC: Tamika Ball: Director of Accounting Date: June 17, 2021 Re: Liquidation of expired furniture Background: The Fayetteville Public Library has several storage units that store furniture that has been decommissioned. Items were placed in storage and used for the expansion. Now that the expansion is complete, Facilities would like to close these storage units. This would require us to sell the furniture that is not owned by the Fayetteville Public Library Foundation and will not be used in the Library. Items and storage units include the following: • Units C-28 and C-29: Light fixtures, Teen and Children's furniture. • Units F-41 and F-43: Security cameras, Knoll office systems, Knoll overhead cabinets, computers. • Unit A-32: Office chairs, computers, sorter book bins. Recommendation: Staff recommends allowing FPL to liquidate expired furniture and old technology, thereby closing the storage units. 33 34 35 rc% 37 R \ f- 39 not 41 9--� W-alit .7 15/ / 1' 1100 f� ► 'r JOB l� J 1� l� 43 4)0 FAYETTEVILLE PUBLIC LIBRARY MEMO To: Fayetteville Public Library Board of Trustees From: David Johnson, Executive Director Date: June 21, 2021 Re: Removal of Friends of the Fayetteville Public Library Bookstore Clerk's Desk Background: In March of 2020, the Friends of the Public Library Bookstore closed due to the COVID-19 Pandemic and has remained closed. The Friends Board has resumed their meetings in preparation for reopening the bookstore and have requested a couple of facilities changes to the bookstore prior to opening. One of the changes is the removal of the bookstore clerk's fixed desk. Discussion: FPL policy FN requires that all modifications, deletions, or additions to library facilities be approved by the Board of Trustees. The fixed desk in the bookstore is considered a part of the building, and the request for its removal constitutes a modification of the building. Recommendation: Staff recommends allowing FPL Facilities to remove the fixed desk in the Friends of the Fayetteville Public Library Bookstore. 44 Fabrication and Robotics Lab Safety Guide Read this information before you begin a project. Get "Certified." Certification is required of all FPL Center for Innovation users who want to use the laser cutter/engraver, soldering irons, robotics, heat press, 3D printers, and other like equipment. Certification is also required to use any other suite in the Center for Innovation. Contact mtaylorCfaylib.org to schedule an appointment. Review the Health and Safety sheet before using the Fabrication and Robotics Lab. Focus. Do not distract others or let yourself be distracted when using tools/equipment. Keep hands, fingers, and hair away from the laser, blades, or other moving parts of equipment. Maintain a safe work area. • Keep area free of debris and clutter while working. • When using blades, always close or cover the blade if possible when not in use. • Let hot items cool first. • ALWAYS use gloves and safety glasses when working with resin. • Clean up after you are finished working. • Return tools to their proper storage area when not in use. Wear proper attire Ft safety equipment. • Safety glasses and gloves are available in the Fabrication and Robotics Lab. • Wear closed -toed shoes. • Tie back long hair. • Avoid dangling jewelry. • Wear clothing appropriate for the activity being performed. • Keep sharp tools out of pockets. Notify staff immediately if you experience an injury or if a tool is not working right and make sure that your notification is put in writing (whether by you or staff). Supervise minors. It is required that anyone under age 13 is always supervised by a parent or guardian in all Canter for Innovation spaces. Supervision is highly encouraged for families of all ages, as the Fabrication and Robotics Lab contains sharp, hot, and potentially dangerous items. Ask us if you have questions about proper operation of equipment or tools. If we do not know, we can help you find the answer. 45 FPL Fabrication and Robotics Lab Waiver of Liability & Release Please review the policies and guidelines set forth below. Acceptance of and compliance with these provisions is required for your use of the space, tools, equipment and materials provided within. Name Card # Email Parent/Guardian's Name (if under 18) Phone # Email Phone # What would you most like to learn or make in the Fabrication and Robotics Lab? How do you plan on using the Fabrication and Robotics Lab? Share Your Skills and Passions! Interested in helping with classes or programs in the Fabrication and robotics lab? (Circle One) Yes Maybe Not right now If so, on what projects or topics? Certifications (to be completed by FPL staff): Laser Cutter/Engraver Date: Staff Initials: Fusion 3D Printer Date: Staff Initials: Resin 3D Printer Date: Staff Initials: Snap Maker Date: Staff Initials: Vinyl Cutter Date: Staff Initials: 46 Heat Press Date: Staff Initials: Soldering Irons Date: Staff Initials: (print name), the Maker, affirm that the information I have provided on this agreement is current, true, and correct. I understand that this information may be subject to verification. nt name), the Maker, do hereby for myself, on behalf of my heirs, successors, and assigns, in consideration of being permitted to use tools and equipment, understand and agree that Fayetteville Public Library is not responsible for any personal injury, illness, death, or liability resulting from or arising out of the use of the space, tools, equipment and materials the FPL Fabrication and Robotics lab, whether the damages are due to the carelessness, recklessness, negligence and/or fault of the Fayetteville Public Library, regardless of who happens to be using the space, tools, equipment and materials. I, the Maker, assumes full liability during the time of my use of the space, tools, equipment and materials, and I waive any and all claims against the Fayetteville Public Library. I, (print name), the Maker, hereby for myself, on behalf of my heirs, successors, and assigns, in consideration of being permitted to use the space, tools, equipment and materials, agree to release and indemnify and hold harmless and defend the Fayetteville Public Library, its officers, agents, volunteers, employees, and trustees from any and all liability, loss, claims, and demands, actions, or cause of action for the death or injury to any persons and for any property damage suffered or incurred by any person which arises or may arise or be occasioned in any way from the Maker or possession of tools, technology, equipment or supplies I am using in the FPL Fabrication and Robotics Lab. Any available insurance of the Maker's shall be primary, and the Fayetteville Public Library be Non -Contributory. The parties intend each provision to be severable and separate and apart from one another. The parties agree that any and all disputes resulting in litigation will be commenced, litigated, and adjudicated only in the County of Washington, State of Arkansas pursuant the laws of the State of Arkansas. If a court of law construes that any part of this release is invalid, such construction shall not invalidate the remainder of this release. 47 print name), the Maker, have read this waiver of liability and release, have no questions about its meaning and voluntarily accept the terms of this waiver of liability and release by signing my name below. By signing this waiver of liability and release, I agree to abide by Fayetteville Public Library policies and safety guidelines, and I acknowledge receipt of the same. Signature Date Printed Name Any Maker under eighteen (18) years of age must also obtain the following consent, waiver of liability and release before using the Fayetteville Public Library Fabrication and Robotics Lab. (print name), am the parent or guardian of (print name), the Maker. I consent to this and state that I have read the above waiver of liability and release, have no questions about its meaning and voluntarily accept the terms of this waiver of liability and release by signing my name below. Parent/Guardian Signature Date Printed Name 48 Fayetteville Public Library RESOLUTION WHEREAS, the Directors of the Fayetteville Public Library Board of Trustees determine it is in the best interest of the Library to designate certain Fayetteville Public Library staff to administer the various banking, investment, and credit card affairs of the Library, NOW, THEREFORE BE IT RESOLVED that: The Fayetteville Public Library Board of Trustees authorizes the Fayetteville Public Library Staff listed below to serve as Controlling Manager and Authorized Contacts for the Fayetteville Public Library banking, investment, and credit card accounts established with and/or issued by: Arvest Bank, 1st Security Bank, Bank of Fayetteville/Farmers and Merchants Bank, Garrison Investment Management, Charles Schwab, and Arvest/CentreSuite. BE IT RESOLVED that any persons not listed below be removed as Controlling Manager or Authorized Contacts to Fayetteville Public Library banking, investment, and/or credit card accounts. Fayetteville Public Library Staff Designation Director of Accounting, Tamika Ball Controlling Manager/Authorized Contact Accountant, Benee Eddins Authorized Contact Accounting Clerk, Stacy Denson Authorized Contact Rob Qualls, President Fayetteville Public Library Board of Trustees Sallie Overbey, Secretary Fayetteville Public Library Board of Trustees Date Date 49 Mountain Fayetteville Fayetteville, R 72701 Public Library 479.8567000 0 questions@faylib.org faylib.org MEMO To: FPL Board of Trustees From: David Johnson, Executive Director Date: June 21, 2021 Re: Facility Fee Schedule Background: In the October 2020 board meeting, rental policies and pricing packages were presented to the BOT. Six months into renting event spaces, Fayetteville Public Library has discovered the need to offer hourly rates in addition to the rental packages and would like to present the facility fee schedule for board approval. The pricing was developed from estimating operational costs for each space at an hourly rate. There was also research done by comparing prices to other local public meeting spaces, such as the Town Center and Walton Arts Center. Recommendation: We ask that the board approve the fee schedule as presented. 50 0 Fayetteville Public Library Regular Pales Weekend Rates 401 W. Mountain St. Fayetteville. AR 72701 479.656.7000 questions@fayl i b.org foylib.org Regal S to Rh Deposit (refundable) Private & Corporate_ No profit Private & Corporate Non2 ofit Event Center (4 mimmumi 500,00 $$ 420.00 $ 336,()0 $ 440.00 $ 350.00 __$ Pre -function $ 40.00 $ 32.00 Gathering Glade _ ------ 350.00 $ 280.00 $ 370.00 290.00 Green Room $ 15.00 $ 12.00 Dressing Room (WZprivate bathroom) _- $ 25.00 $ 20,00 )fool Library _ $ 70-00 56.00 Loading Dock _ 20.00 $ 20.00 C Storage North $ 15.00 $ 15.00 EC Storage South _ — _ $ 15.E 15.00 I-C Stnr e'^lest $ 20.00 $ 20.00 Grand Piano _ ; 90.00 90,00 dio Control Hale $ 15.00 15.00 th Hallwa s (Green Room & BQH hall) $ 10.00 '$ 10.00 eeaer.'Refrigerator I $ 10.00nter For Innovation Lobby $ $ 30.00 S 24.00 Additional Costs After Hours Dail Fee 51 Event Center Packaging Standard Event Package Non -Profit Rate: $2, 750 Commercial Rate: $3, 900 IT packaging includes podium lighting, Facilities packaging includes Event Center, generic stage wash and: Green Room and Dressing room: • Speaker Mic • Access to 72" tables, up to 60 (Podium, Lavaliere, or Handheld) . Access to 6' rectangle tables up to 60 • Stereo audio • Herman Miller armless chairs, up to 220 (Phone or laptop playback) • 12 trash cans • Windows Laptop for presentation . Equipment setup and clean up • Presentation remote • 2 Facilities staff during event • Projection onto large screen • Bleacher seating • Video/DVD playback • Podium • 3 IT staff Other Event Packages Concert (includes Standard Event package) • Allen & Heath DLive S5000 FOH console • L'Acoustics A15 line array and subs • 6 monitor mixes (floor wedges or in -ears) • FOH Audio technician • Lighting technician • Mic and DI Package • Video projection Theater (includes Standard Event package) • ETC ION Lighting Console • Video projection (this should be extra) • Variety of profile spots, washes, cycs and 2 follow spots • 20' x 49' cyclorama wall • Up to 12 body mics available • Stage apron mics • QLab available • Clearcom Helixnet comms system Banquet (includes Standard Event package) • Allen & Heath DLive S5000 FOH console • L'Acoustics A15 line array and subs • 6 monitor mixes (floor wedges or in -ears) • FOH Audio technician 52 • Lighting technician • Mic and DI Package • Video projection Speaker (includes Standard Event package) • ETC ION Lighting Console • Video projection • Variety of profile spots, washes, cycs and 2 follow spots • 20' x 49' cyclorama wall • Up to 12 body mics available • Stage apron mics • QLab available • Clearcom Helixnet comms system Additional Options, with fees Video confidence monitors (2) (needs staff) $50.00 Audience Q&A Mics (2) $25.00 Additional Stage Mics - Panel, Instrument Mics, etc. (up to 6) $50.00 Additional Screens (LED TVs or Projection) $25.00 Video/Audio Recording or Streaming (needs staff) $100.00 Additional lighting cues, gobos, follow spots or banner lighting $50.00 Grand Piano $50.00 Additional Staffing Needs: Staff support for video recording/streaming; follow -spot $25.00/hour operators; advanced productions Facilities Staff support $24.00/hour Additional Room Rates Non -Profit Commercial Reception Room, minimum 6 hour rental $600.00 $780.00 Walker Room $35.00/hour $45.00/hour Art and Movement Room $30.00/hour $40.00/hour Ann Henry Board Room $20.00/hour $30.00/hour Lobby Board Room $25.00/hour $35.00/hour 53 Fayetteville 401 et Mountain St. Fayetteville. AR 72701 Public Library 479 856.7000 questions@faylib.org fayl Ib.org MEMO TO: Fayetteville Public Library Board of Trustees FROM: David Johnson, Executive Director DATE: June 21, 2021 RE: Book Mobile Budget Adjustment Background: Fayetteville Public Library (FPL) applied for a grant through an anonymous donor for funding to obtain a bookmobile, which is an electric vehicle providing outreach services throughout the community. FPL was notified of the grant award on April 21, 2021, in the amount of $100,000.00. The grant pays for all equipment and build out. Recommendation: Staff requests the Board of Trustees recognize the grant and approve the attached budget adjustment. 54 Fayetteville Public Library Staff Review Form Tamika Ball June 2021 BOT Meeting Library Board of Trustees Meeting Date - Agenda Item Only Accounting Submitted By Submitted Date Division / Department Action Recommendation: 6/21/2021 Approval of a budget adjustment recognizing the $100,000 grant awarded to the Fayetteville Public Library (FPL) from an anonymous donor. This grant provides funding to obtain a bookmobile, which is an electric vehicle providing outreach services throughout the community. FPL was notified of the grant award on April 21, 2021. The grant pays for all equipment and build out. 10-0-4080-00 Account Number 21-030 Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? Yes Budget Review Previous Resolution # Original Contract Number: Comments: Budget Impact: Library Operations Current Budget - 2021 Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Fund Book Mobile Project Title $ 374,500.00 $ 115,015.00 259,485.00 $ 100,000.00 $ 100,000.00 259,485.00 Approval Date: 55 0 Fayetteville Public Library MEMO To: Fayetteville Public Library Board of Trustees From: David Johnson, Executive Director Date: June 21, 2021 Subject: Friends of Fayetteville Public Library Funding — Car Simulator 401 W. Mountain St, Fayetteville, AR 72701 479.856.7000 questions@faylib.org faylib.org Background: In April 2021, the Friends of Fayetteville Public Library informed the Library that they would fund a total of $65,500 to purchase a Distracted Driver system and car simulator for use in the Center for Innovation. Recommendation: Staff requests the Board of Trustees to approve the attached budget adjustment. 56 Fayetteville Public Library Staff Review Form N/A for Non -Agenda Item June 2021 BOT Meeting Library Board of Trustees Meeting Date - Agenda Item Only Tamika Ball 6/21/2021 Accounting Submitted By Submitted Date Division / Department Action Recommendation: Approval of a budget adjustment to recognize the funds received by the Friends of the Fayetteville Public Library $65,500 funded to purchase a Distracted Driver system and Car simulator which will be used in the Center for Innovation. 10-0-4890-00 Account Number Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? No Budget Review Previous Resolution # Original Contract Number: Comments: Budget Impact: Library Operations Current Budget - 2021 Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Fund Project Title $ - $ 65,000.00 $ 65,000.00 Approval Date: 57 Code JF Date Approved 1/20/03 Date Revised 4/1/03; 12/4/03; 12/8/03; 2/18104; 3/23/04; 10/26/04; 1113/05; 511/05; 12/30/05; 1/26/06; 7/17/06; 2/19/07; 6/16/08; 12/15/08; 8/17109; 12/21/09; 12120110; 2/18/2013; 10126115; 02128/17; 11/28/17; 11 /3120 Policy Name Fee Schedule The Executive Director is authorized to adjust fees on a periodic basis. Any fee changes that impact policy, such as adding or removing fees, will be referred to the board for action. Fee Amount Library cards non-resident Based on average total cost Fayetteville residents pay annually in property taxes for the library. Calculated by dividing annual revenue to the library from property taxes by estimated number of Fayetteville dwelling units and divided by US census bureau's average family size for the City of Fayetteville. To be reviewed every three years and rounded to the nearest ten. $60 in 2020-2023. replacement $1 Late materials $.25/day (all materials except equipment); Late materials: maximum fee $8 all items except periodicals; $5 eriodicals Late equipment Laptop, mifi, bike lock, $5/hour (in house) and $5/day (circulating) ($50 maximum) games/controllers, DVD players, $.25/hour ($8 max) $1/day $8 maximum Items returned with missing arts $5 processing fee per item Damaged materials De ends on condition of material + $5 processing fee Lost materials Material list price + $5 processing fee Replacement discs that can be ordered individually are $10 each plus a $5 processing fee Collection agency fee $10 non-refundable Copies & Printing (Including mistakes) $.10 per side; color $.25 per side Faxing $1 per page Interlibrary loans $2 nonrefundable processing fee for each request Interlibrary loans: lost/damaged items Cost of the item plus a $10 processing fee Genealogy research $15/hour 1 hour minimum, includes copies and postage) Obituary requests $8/each includes postage) Event Center rental $2,750/6 hours for nonprofits $3,900/6 hours for private and corporate Reception Room $600/6 hour rental for nonprofits $780/6 hour rental for private and corporate Walker Community Room rental $35/hour for nonprofits $45/hour for private and corporate Art & Movement Room $30/hour for nonprofits $40/hour for private and corporate Ann Henry Board Room $20/hour for nonprofits $30/hour for private and corporate First Security Board Room $25/hour for nonprofits $35/hour for private and corporate 58 Security deposit 50% of rental fee due with signed contract Damage deposit: Event Center and Reception Room $500 deposit to be returned barring room damage or time overages Grand piano use: Walker Room or Event Center $50 Portable stage non-standard: Walker Room $50 Video confidence monitors $50 for 2 monitors Audience Q & A mics $25 for 2 mics Additional stage mics $50 for up to 6 Additional screens LED TV or projection $25 Video/Audio recording or streaming $100 Additional lighting cues, gobos, follow spots or banner lighting $50 IT staff support for advanced productions $25/hour Facilities staff support $24/hour Damage and cleaning: meeting/study rooms Case -by -case basis 59