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2021-04-19 - Agendas - FinalFayetteville Fa Mountain St. Fayetteville, AR 72701 4 Public Library 479.856.7000 ® questions@faylib.org faylib.org Board of Trustees April 19, 2021 4 pm AGENDA Regular Meeting — Event Center Rob Qualls, President Hershey Garner Bret Park, Vice -President Janine Parry Bryn Bagwell, Treasurer Martha Sutherland Sallie Overbey, Secretary Our mission is to strengthen our community and empower our citizens through free and public access to knowledge. I. Call to order II. Minutes: Approval of minutes from February 22, 2020 III. Reports A. Key Upcoming Events B. Library Administration 1. Management Reports a. Performance Measures through March 2021 b. Strategic Plan progress through March 2021 2. Financial reports a. Budget to actual through January 31, 2021; February 28, 2021; and March 31, 2021 b. Balance sheet for January, February, and March 2021 3. Informational a. Expansion schedule b. Serve2Perform DEI consultants c. Audit update d. OCLC Wise e. Communico demonstration f. New staff C. Fayetteville Public Library Foundation D. Friends of the Fayetteville Public Library E. Fayetteville Public Library Art Committee IV. Old business A. Covid-19 pandemic reopening measures V. New business VI. VI 1. Fayetteville Public Library 401 W. Mountain St. Fayetteville, AR 72701 479.856.7000 questions@faylib.org faylib.org A. Consent items 1. Support scholarship application for Jessica Smith B. Discussion items 1. Resolution of designated authorized staff for bank/credit card management 2. Appoint nominating committee to select officers 3. Appoint liaison to Foundation Board 4. Appoint liaison to Friends Board 5. Appoint Finance Committee 6. Rollover budget adjustment from 2020 7. Parking contract with CR Crawford 8. Theatre Squared Matilda agreement 9. Preschool bin loan Public Comment Adjournment Fayetteville Fa Mountain St. Fayetteville, AR 72701 Public Library 479.856.7000 400 questions@faylib.org faylib.org Board of Trustees February 22, 2021 4 pm MINUTES Regular Meeting via Zoom Trustees Present: R. Qualls, B. Park, B. Bagwell, S. Overbey, J. Parry, H. Garner, M. Sutherland Staff Present: D. Johnson, C. Karnatz, W. Fitzgibbon, T. Ball, S. Davis, R. Duarte, S. Palmer, S. Houk, C. Dennis, J. Atha, S. Herrera, G. Jelinek, J. Curry, L. Husband, A. Taylor Attorney: V. Chadick Public: M. Rice, A. Golden, L. Yandell Our mission is to strengthen our community and empower our citizens through free and public access to knowledge. I. Call to order: R. Qualls called the meeting to order at 4:00 pm II. Minutes: Approval of minutes from December 21, 2020: H. Garner approved the minutes from December 21, 2020. B. Park seconded. All voted AYE. III. Reports A. Key Upcoming Events: Virtual events include Monday night yoga and a reading by University of Arkansas visiting writer Brandon Hobson. B. Library Administration N 1. Management Reports a. Performance Measures: January's numbers are less than January 2020. To reflect current cardholders, the inactive patron purge will be done monthly. b. Strategic Plan progress through January 2021: There were 4,600 curbside pickups December -January. FPL will offer this service after the pandemic is over. 2. Financial reports a. Budget to actual through December 31, 2020: The second payment of millage was approximately $174,000, 97% of the revenue. Transfer revenue is at 100%. A reimbursement request to the USAC Grant may amount to $234,000-$280,000. Charges for services are at 73%. b. Balance sheet as of December 31, 2020: 6% remained for Library Services and 7% for Support Services. Library Materials had 28% left and Program Services budgets had 28%. 3. Informational Fayetteville 400 Public Library 401 W. Mountain St. Fayetteville, AR 72701 479.856.7000 questions@faylib.org faylib.org a. Library expansion project update: Health inspector approval of the kitchen is pending. Punch list items are getting done; S. Palmer estimates 30-60 days to completion. (1) Allison + Partners Observation Report #55 -Photos: https://allarch.box.com/s/zwhuwwavzag77e6rOsugwn99vxOvlgfr (2) Allison + Partners Observation Report #56 -Photos: https://allarch.box.com/s/491vyn25jsojotm0ifc78uu10betmizy (3) Allison + Partners Observation Report #57 -Photos: https://allarch.box.com/s/dln6lluiiufvmiis82627tm7j5ktx3wrdz (4) Allison + Partners Observation Report #58 -Photos: https://allarch.box.com/s/ank8xgwrawfypfivmot6kzwl5nW6z (5) Allison + Partners Observation Report #59 -Photos: https://allarch.box.com/s/dxgugoldhb25tlxhlxafx3gfbpope5eh (6) Allison + Partners Observation Report #60 -Photos: https://allarch.box.com/s/euzvmk45234egi9mgmijxxzl9a6jbnuo b. Request for DEI proposals: FPL is seeking a DEI consultant to train staff/leadership, examine practices with staff/patrons, and implement improvements. c. Expansion schedule: The Event Center hosted its first performance, and the Center for Innovation received the Caterpillar simulator. D. Riley Nicholson of SONA is helping wire the recording studio. d. Fayetteville Public Library Foundation: monthly report: Contributions to the Capital Campaign tapered in January, due to recent snowy weather and the pandemic. The end -of -year mailers yielded 150 responses, with average donations of $100. e. Art committee report: The first meeting on February 2nd included an inventory tour of future art displays. Another member, S. Treat, joins from Crystal Bridges. All participants received a questionnaire post - meeting. f. New staff: B. Eddins, Accountant; M. Taylor, Manager of the Center for Innovation; N. Jones, Audio Engineer; S. Isbell, Custodian; B. Jennings - Wells, part-time Library Services Generalist in Reference Services. g. Rollout of OCLC Wise: Mid -March, FPL will change its ILS system from Polaris to OCLC Wise, which is patron -centric and more user-friendly. h. New website & new FPL app: The new website and app launch March 15. The patron confidentiality policy has been updated to include the website privacy policy. 2 1IT/ lu Fayetteville Public Library 401 W. Mountain St. Fayetteville, AR 72701 479.856.7000 questions@faylib.org faylib.org i. Pandemic response: Staff decided it is safe to increase building capacity. Computer usage will be allowed soon. If all goes well, patrons will be able to book meeting rooms, use restrooms, and sit in the building. j. Bookmobile grant: FPL was invited to apply for a $100,000 grant for a bookmobile. The electric vehicle will provide checkouts and internet capacity. Routes include the Tyson plant, Deane Street, low-income Canopy spots, and local parks. k. Crescent Dragonwagon: The author is situated in a Level 400 study room as a writer -in -residence. In return for writing space, she will assist FPL with promotional items and instruct in the teaching kitchen. I. Ed Levi apiary installation: E. Levi, FPL neighbor and beekeeper, has sought a grant for an educational apiary on the library's roof. New business A. Consent items 1. Deli consulting proposal: H. Garner approved the deli consulting proposal. B. Park seconded. All voted AYE. J. Gawthrop, local restauranteur, provided two options to guide the launch of FPL's deli post -pandemic. 2. New app policy: H. Garner approved the new app policy as written. M. Sutherland seconded. All voted AYE. The new policy addressed assurances that FPL will not sell patrons' personal data. It will be sent out to cardholders via email. 3. Memo for temporary increase in FTE & Fixed Assets policy revision: H. Garner approved the memo for temporary increase in FTE and the Fixed Assets policy revision. B. Bagwell seconded. All voted AYE. The Accounting Department requested a temporary increase of three full time staff members to help document $7 million ahead of the annual audit. This was granted with instructions to report at the following meeting. B. Discussion items 1. Budget rollover: H. Garner approved the budget rollover as written. B. Park seconded. All voted AYE. $899,667 remains from 2020's budget, and a list of most -needed items was disclosed. Public Comment: Public comment was given by L. Yandell about the deli consulting proposal. Adjournment: H. Garner moved to adjourn the meeting. J. Parry seconded. All voted AYE. Meeting was adjourned at 4:59 pm 3 11 r Key Upcoming Events Virtual: WordPlay Workshop - Camp NalloWriMo Poetry Tuesday, April 20, 4:30pm Celebrate National Poetry Month with this four -week workshop for young writers interested in developing their creative writing skills through poetry. Virtual: Earth Day Recycled Pencils Thursday, April 22, 2pm Happy Earth Day! Join us to learn how to create pencils from recylced materials. Pencils created for this program will be donated to Fayetteville Public Schools students in honor of Earth Day 2021. Volunteer Income Tax Assistance with CARE Community Center Fridays, 9:30am-3pm (by appointment) Fayetteville Public Library is partnering with CARE Community Center as a venue for free tax preparation this tax filing season. Sessions are by appointment. Per state regulations, you must wear a face covering when you interact with our volunteers and maintain a six -feet distance. Informational tax packets must be completed before your scheduled appointment. Packets are available on the CARE Community Center website or at the library's help desk. 0 Fayetteville Public Library Virtual: Fayetteville Jazz Festival: Carmen Bruner Saturday, April 24,12pm The Fayetteville Jazz Festival welcomes vocalist Carmen Bruner to the Mountain Street Stage. Carmen will perform along side of pianist Reggie James, drummer Anthony Ball, and bassist Kyth Trantham. Virtual: Fayetteville Jazz Festival: Jazz History Saturday, April 24,1pm The Fayetteville Jazz Festival welcomes Dr. Joon Park for a discussion of jazz history and a listening session of the album, "Nancy Wilson/Cannonball Adderley". Learn how to listen to jazz, discover how it has evolved and how its various styles intersect and meld to create this musical artform. Virtual: Fayetteville Jazz Festival: Live Performance of "Nancy Wilson/Cannonball Adderley" Saturday, April 24, 2:30pm The Fayetteville Jazz Festival concludes with a live performance of "Nancy Wislon/Cannonball Adderley" by Lauren Nicole Clare (vocals), Alexa Tarantino (saxophone), Rodney Block (trumpet), Jake Hertzog (guitar), Kyth Trantham (bass), and Chris Teal (drums). Virtual: El dia de los ninos/El dia de los libros (Children's Day) Friday, April 30, loam In celebration of El dia de los ninos/El dia de los libros, we have invited community members as guest readers to bring you a bilingual story time experience. 4faylib.org / 401 W. Mountain St., Fayetteville, AR 72701 FPL Performance Report: March 2021 JAN* FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 21 YTD 20 YTD CHANGE I Circulation 77,002 82,963 91,038 0 0 0 0 0 0 0 0 0 251,003 349,287 28.10% Physical Checkouts 47,496 57,814 64,991 0 0 0 0 0 0 0 0 0 170,301 276,394 -38.4% Digital Checkouts 23,454 19,854 19,942 0 0 0 0 0 0 0 0 0 63.250 50.234 25.9% Streamed Accesses 6,052 5,295 6,105 0 0 0 0 0 0 0 0 0 17,452 22,659 -23.0% Reference Queries 3,528 2,278 1,714 0 0 0 0 0 0 0 0 0 7,520 15,067 50.1% Total Collection Size 425,694 426,916 428,128 0 0 0 0 0 0 0 0 0 1,280,738 1,197,703 6.9%J Physical Collection 360,387 361,331 362,072 0 0 0 0 0 0 0 0 0 1,083,790 1,027,246 5.5% Digital Collection 26,161 26,387 26,513 0 0 0 0 0 0 0 0 0 79,061 66,550 18.8% Digital Consortia Collection* 39,146 39,198 39,543 0 0 0 0 0 0 0 0 0 117,887 103,907 13.5% Total Digital Items 65,307 65,585 66,056 0 0 0 0 0 0 0 0 0 196,948 170,457 Total Items Added 735 1,199 772 0 0 0 0 0 0 0 0 0 2,706 7,773 -65.2%� New Card Registrations 180 202 92 0 0 0 0 0 0 0 0 0 474 1,003 Cardholders 73,134 72,030 72,631 0 0 0 0 0 0 0 0 0 217,795 250,307 -13.0%1 1 Visits 14,971 34,061 20,2831 0 0 01 0 0 01 0 01 0 69,315 91,761 -24.5%1 Library Programs*** 48 37 43 0 0 0 0 0 0 0 0 0 128 383 -66.6% Library attendance 150 291 542 0 0 0 0 0 0 0 0 0 983 1,301 -24.4% Outreach attendance 8 0 8 0 0 0 0 0 0 0 0 0 16 934 -98.3% Online views 3,299 4,224 3,508 0 0 0 0 0 0 0 0 0 11,031 3,458 219.0% Meeting Room Usage 1 2 6 0 0 0 0 0 0 0 0 0 9 31 -71.0% Study Room Checkouts 0 0 0 0 0 0 0 0 0 0 0 0 0 1,116 -100.0%1 I Volunteers 242 242 242 0 0 0 0 0 0 0 0 0 726 725 0.10/6 Volunteer Hours 249 110 355 0 0 01 0 0 01 0 0 01 714 2,001 -64.3% Computer Sessions 0 0 442 0 0 0 0 0 0 0 0 0 442 17,539 -97.5% Holds Filled 9,838 6,626 3,781 0 0 0 0 0 0 0 0 0 20,245 13,784 46.99/6 eFPL Usage** 14,190 13,006 15,792 0 0 0 0 0 0 0 0 0 42,988 186,566 77.0% Wireless Usage Bandwidth Consumed 809 746 1,040 0 0 0 0 0 0 0 0 0 2,595 4,802 -46.0%1 Unique Users 1,424 1,416 1,782 0 0 0 0 0 0 0 0 0 4,622 82,351 -94.4%1 *This includes all e-titles available to patrons through an Arkansas Libraries Consortium. ** Some database access statistics are not available until after board packets are printed, thus stats are incomplete. ***As of April 2020, library event attendance was virtual YTD Key Performance Measures Circulation Circulation Distribution, YTD 2021 7% 20 YTD 349,287 21 YTD 251,003 Cardholders YTD 20 YTD 250,307 21 YTD M 217,795 Wireless Bandwidth Consumed (Gigabytes) YTD 25% 68% ■ Physical Checkouts ■ Digital Checkouts ■ Streamed Accesses PROGRAMS Program Attendance OFFERED YTD 128 383 Library 983 attendance 1,301 Outreach 16 attendance 1934 Online views 11,031 r3,458 ■ 2021 ■ 2020 Unique Wireless Users YTD 20 YTD 82,351 20 YTD 4,802 21 YTD 2,595 21 YTD ' 4,622 0 20,000 40,000 60,000 80,000 100,000 N. Fayetteville Public Library Strategic Plan Progress Report February -March 2021 Purpose: We inspire imagination and foster learning. Programs & Services: We offer inspiring and relevant programs and services that engage the community's curiosity, provide opportunities for education and self-improvement, and serve as the gateway to the library by addressing the diverse needs and interests of our community. A. Programs i. Showcased virtual programs supporting the Lift Every Voice grant. This featured: C. Bailey discussing the Lift Every Voice Reader, N. De'Von teaching a poetry writing workshop; G. Davis and D. Brown presenting a poetry reading; Ozakwaaba in a virtual concert; and video segments of African -American poets from the UA Special Collections. ii. Hosted various authors and poets virtually, including: UA Walton Visiting Writer in Poetry, P. Smith, in partnership with the UA Creative Writing & Translation department; author K. Condray to discuss her UA Press Author Spotlight book, DasArchansas Echo: A Yearin the Life of Germans in the Nineteenth -Century South; and author K. Standefer to speak about her book, Lightning Flowers.- My Journey to Uncover the Cost of Saving a Life. iii. Held the ever -popular pitch sessions for area writers and publishers/agents in the Event Center, which allowed for proper social distancing. iv. Presented several food -related discussions, including a "Exploring Southern Food" panel with food historian K. Robinson, chef E. Rowe, and food journalist A. Stone, as well as a pre-recorded cooking demonstration from K. Robinson, and a three part "Food for Life" cooking series with A. Strokova. v. Featured Valentine-themed adult programming in February, including how-to's for crafting letters and cards, and "Love in the Archives": a collaboration with UA Special Collections that examined how loved loves historically shared feelings and stayed in touch. 7 vi. Continued six librarian -led book clubs and the Book Chatter virtual series, as well as the weekly livestreamed yoga classes from the Art & Movement Room. vii. Welcomed several professionals to provide focused, one-time events: S. Wiegenstein discussed the New Ozarks Literary Renaissance; S. Young from the Shiloh Museum discussed "Wilderness Libraries"; and R. Slank explained NASA's Mars Perseverance rover mission. viii. Supported nonprofits and the small business community with four programs: "Funding Your New Nonprofit"; "Get Your Local Business on Google Search and Google Maps"; "Small Businesses & Nonprofits: Helping Each Other in a Post -Pandemic World"; and "Grow with Google in Spanish." ix. Partnered with the CARE Community Center and Legal Aid of Arkansas to offer free volunteer income tax assistance to the public, both in English and Spanish. x. Outreach story times were given to the Creative School, and continued the bi-weekly Spanish/English story time, Ositos Bilingues. xi. Several virtual events for teens included the virtual book club Boxed Book Society, a virtual teen improv class with Arts Live Theatre; virtual gaming nights; ACT practice sessions with feedback; and ukulele classes. xii. Multiple weekly virtual story times and craft projects were created for children, as were 240 Spring Break craft kits, and ukulele classes. xiii. A collection spotlight series was completed to virtually advertise collections within each area of the Youth Services department. B. Services i. In March, public computer access resumed for the public, with 442 total uses. ii. Reference answered 149 in-depth Genealogy queries and Provided 14 consultations and 10 personalized reading lists to patrons. Collections: We will build and support collections that inspire the community with the resources they need to explore topics of personal interest and continue to learn through their lives. A. Satisfy your curiosity i. Purchased additional items for Parenting Kit bags, including a birdwatcher's kit with children's binoculars, birding guide, and a manual describing birds of Arkansas. III. Access: We will build and expand the ease and convenience of the library experience through virtual and physical reach to all in the community, reflecting the FPL welcoming, convening, and destination culture. F-1 A. Outreach partnerships i. Met with representatives of Museum of Native American History, Islamic Center of Northwest Arkansas, UAMS, Tyson Center for Faith and Spirituality, Rogers Public Library Multicultural Librarian, FPS ESL Director, and Community Liaison from Hennepin County Library. ii. D. Dominguez was interviewed by television network Univision to advertise bilingual events and safe re -opening procedures. iii. Continued bi-weekly talks with NWA Latinx Task Force. B. Virtual i. Launched OCLC Wise to replace previous library software, Polaris. IV. People: We create and maintain a culture of excellence by supporting and inspiring our staff, boards, and volunteers. A. Staff D. Wright and J. Settje hired as Library Services Generalists, Circulation. ii. Provided OCLC virtual training for all front-line staff. iii. Promoted C. Murray to Adult Services Librarian. iv. J. Bunch completed month -long reader advisory course provided through Arkansas State Library and Library Juice courses. v. J. Curry completed cataloging course provided through Arkansas State Library and Library Juice courses. i. Friends Board began meeting virtually in February and voted D. Aasmundstad for President and P. Werner for Vice President. C. Volunteers i. Reintroduced volunteer opportunities for weekly holds pulling in Youth and Adult Services. Genealogy projects and book repair also resumed. V. Communication: We maximize ongoing communication to increase awareness of the library and understanding of its value and impact on the community. A. Marketing Plan i. Preparing plan to market new spaces and services with a summer completion. ii. Executed a photo shoot that supplied 200+ professional photos of expansion spaces for use in future marketing deliverables. B. Public Awareness Campaign M i. Worked with NWADG to be featured in Fayetteville Chamber of Commerce's spring magazine. ii. Promoted Library Giving Day through social media and regular monthly communication beginning March. iii. Scheduled social media posts containing virtual tour videos of the new spaces. C. Operationalize Brand. i. Use new PowerPoint branded template to create presentation for the Coldwell Banker Real Estate Group. ii. Created buttons for designated staff members meant to showcase the languages they can use to communication with patrons. D. Public Relations. i. Sent newsletter of upcoming programming to all patrons and media. Additional press releases were directed to media, alerting them of online services during the website transition. E. Website i. Launched a new website through Communico, which now includes expansion updates, improved navigation, and a streamlined process for registration forms. VI. Funding: As good stewards of the public trust, we will pursue diverse, sustainable funding. A. Prepared LOI for cafe programming support. B. Received capital pledges and gifts from individuals, including $10,000+ on Library Giving Day. C. Worked with the City of Fayetteville to direct a portion of ARPA funding to CFI workforce development programs. 10 3/23/2021 02:32:07PM Fayetteville Public Library Summarized Budget to Actual Preliminary: Subject to Audit - January 31, 2021 YTD 1/31/2021 Current Year Annual Budget Annual Budget Adjusted Budg Actual Remaining Remaining % Revenues Local Tax Support 10-0-4882-00 Transfer for Operations - MillLibraryLibrary $4,350,000.00 $374,781.44 ($3,975,218.56) (91.38)% 70-0-4883-00 Transfer for Debt Service - MiLibraryLibrary $2,087,975.00 $179,894.83 ($1,908,080.17) (91.38)% Total Local Tax Support $6,437,975.00 $554,676.27 ($5,883,298.73) (91.38)% City of Fayetteville Transfers 10-0-4880-00 Transfer for Operations - CityLibraryLibrary $1,677,400.00 $139,783.49 ($1,537,616.51) (91.67)% 10-0-4884-00 Transfer for Books - City of FLibraryLibrary $561,000.00 $46,750.00 ($514,250.00) (91.67)% 10-0-4886-00 Transfer for Computers - City LibraryLibrary $185,000.00 $185,000.00 $0.00 0.00% 50-0-4886-00 Transfer for Computers - City LibraryLibrary $16,000.00 $0.00 ($16,000.00) (100.00)% Total City of Fayetteville Transfers $2,439,400.00 $371,533.49 ($2,067,866.51) (84.77)% Transfers from Foundation & Friends 10-0-4888-00 Transfer from FoundationLibraryLibrary $105,500.00 $0.00 ($105,500.00) (100.00)% Total Transfers from Foundation & Friends $105,500.00 $0.00 ($105,500.00) (100.00)% State Aid, Grants & Corporate Sponsorships 10-0-4010-00 State Library TurnbackLibraryLibrary $136,400.00 $0.00 ($136,400.00) (100.00)% 10-0-4020-00 Corporate SponsorshipsLibraryLibrary $217,561.00 $0.00 ($217,561.00) (100.00)% 10-0-4055-00 Grants- FederalLibraryLibrary $16,000.00 $0.00 ($16,000.00) (100.00)% 10-0-4080-00 Grants - In Year AwardsLibraryLibrary $374,500.00 $20,038.72 ($354,461.28) (94.65)% Total State Aid & Grants $744,461.00 $20,038.72 ($724,422.28) (97.31)% Charges for Services 10-0-4201-00 Rent Income - Caf6LibraryLibrary $7,000.00 $0.00 ($7,000.00) (100.00)% 10-0-4202-00 Rent Income - Meeting RoomsLibraryLibrary $500.00 $0.00 ($500.00) (100.00)% 10-0-4205-00 Copier and Printer IncomeLibraryLibrary $2,200.00 $0.00 ($2,200.00) (100.00)% 10-0-4220-00 Merchandise SalesLibraryLibrary $300.00 $0.00 ($300.00) (100.00)% 10-0-4300-00 Fees - Library CardsLibraryLibrary $200.00 $0.00 ($200.00) (100.00)% 10-0-4302-00 Fees- Fines & OverduesLibraryLibrary $45,000.00 $448.85 ($44,551.15) (99.00)% 10-0-4304-00 Fees- Lost MaterialsLibraryLibrary $100.00 $0.00 ($100.00) (100.00)% 10-0-4310-00 Fees - Refunds to PatronsLibraryLibrary ($100.00) $0.00 $100.00 100.00% Total $55,200.00 $448.85 ($54,751.15) (99.19)% Contributions 10-0-4645-00 Donations to FPLLibraryLibrary $0.00 $0.00 $0.00 0.00% 10-0-4650-00 Contributions - UndesignatedLibraryLibrary $0.00 $0.00 $0.00 0.00% 10-0-4651-00 Contributions - Money JarLibraryLibrary $0.00 $0.00 $0.00 0.00% 10-0-4660-00 Contributions - DesignatedLibraryLibrary $0.00 $0.00 $0.00 0.00% 10-0-4664-00 Contributions - Designated AduLibraryLibrary $0.00 $1,000.00 $1,000.00 0.00% 10-0-4666-00 Contributions - Designated MemLibraryLibrary $0.00 $1,225.00 $1,225.00 0.00% Total $0.00 $2,225.00 $2,225.00 0.00% Page 1 11 3/23/2021 2:32:07PM Fayetteville Public Library Summarized Budget to Actual Preliminary: Subject to Audit - January 31, 2021 YTD 1/31/2021 Current Year Annual Budget Annual Budget Adjusted Budg Actual Remaining Remaining % Investment Earnings 10-0-4701-00 Interest- UnrestrictedLibraryLibrary $5,600.00 $64.72 ($5,535.28) (98.84)% 10-0-4703-00 Interest- Undesignated FundsLibraryLibrary $400.00 $20.17 ($379.83) (94.96)% 10-0-4992-00 Miscellaneous RevenueLibraryLibrary $0.00 $0.00 $0.00 0.00% 10-0-4995-00 Cash (Short)/OverLibraryLibrary $0.00 $0.00 $0.00 0.00% 15-0-4702-00 Interest- Designated Fund IncLibraryLibrary $1,015.00 $4.05 ($1,010.95) (99.60)% 15-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 15-0-4772-00 Gain/Loss on Investments - UcLLibraryLibrary $0.00 $0.00 $0.00 0.00% 20-0-4702-00 Interest - Designated Fund IncLibraryLibrary $41,000.00 $5.68 ($40,994.32) (99.99)% 20-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 20-0-4772-00 Gain/Loss on Investments - UcLLibraryLibrary $0.00 $555.10 $555.10 0.00% 20-0-4779-00 Investment Management FeesLibraryLibrary ($4,700.00) ($1,032.00) $3,668.00 78.04% 30-0-4702-00 Interest- Designated Fund IncLibraryLibrary $7,127.00 $133.02 ($6,993.98) (98.13)% 30-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 30-0-4772-00 Gain/Loss on Investments - UcLLibraryLibrary $0.00 ($447.97) ($447.97) 0.00% 30-0-4779-00 Investment Management FecsLibraryLibrary ($2,000.00) ($340.00) $1,660.00 83.00% 40-0-4702-00 Interest- Designated Fund IncLibraryLibrary $4,506.00 $1.00 ($4,505.00) (99.98)% 40-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 40-0-4772-00 Gain/Loss on Investments - UcLLibraryLibrary $0.00 $37.98 $37.98 0.00% 40-0-4779-00 Investment Management FeesLibraryLibrary ($525.00) ($147.00) $378.00 72.00% 50-0-4702-00 Interest - Designated Fund IncLibraryLibrary $7,400.00 $0.75 ($7,399.25) (99.99)% 50-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 50-0-4772-00 Gain/Loss on Investments - UcLLibraryLibrary $0.00 ($190.32) ($190.32) 0.00% 50-0-4779-00 Investment Management FeesLibraryLibrary ($850.00) ($159.00) $691.00 81.29% Total Contributions & Investment Earnings $58,973.00 ($1,493.82) ($60,466.82) (102.53)% Internal Transfers and Use of Reserves 10-0-4915-00 Transfer from Expansion FundLibraryLibrary $0.00 $0.00 $0.00 0.00% 30-0-4910-00 Transfer from Operating - 10 $100,000.00 $0.00 ($100,000.00) (100.00)% 40-0-4910-00 Transfer from OperationsLibraryLibrary $25,000.00 $0.00 ($25,000.00) (100.00)% 50-0-4910-00 Transfer from OperationsLibraryLibrary $100,000.00 $0.00 ($100,000.00) (100.00)% Total In $225,000.00 $0.00 ($225,000.00) (100.00)% Total Revenues $10,066,509.00 $947,428.51 ($9,119,080.49) (90.59)% Expenses Library Services Personnel Services $2,585,764.00 $203,905.74 $2,381,858.26 92.11% Library Materials, Program Supplies $1,002,782.00 $85,836.08 $916,945.92 91.44% Program Services $353,179.00 $12,371.56 $340,807.44 96.50% Total $3,941,725.00 $302,113.38 $3,639,611.62 92.34% Page 2 Support Services 12 3/23/2021 2:32:07PM Fayetteville Public Library Summarized Budget to Actual Preliminary: Subject to Audit - January 31, 2021 YTD 1/31/2021 Current Year Annual Budget Annual Budget Adjusted Budg Actual Remaining Remaining % Support Services - Personnel Services $2,199,945.00 $159,553.75 $2,040,391.25 92.75% Internal Library - Materials & Supplies $393,978.00 $9,687.44 $384,290.56 97.54% Internal Library - Services & Charges $1,463,369.00 $114,554.47 $1,348,814.53 92.17% Internal Library - Maintenance $236,372.00 $14,989.09 $221,382.91 93.66% Total $4,293,664.00 $298,784.75 $3,994,879.25 93.04% Services & Charges Services & Charges for Funds 20, 30, 40, 50, 60 and 70 $302,531.00 $76,558.00 $225,973.00 74.69% Total $302,531.00 $76,558.00 $225,973.00 74.69% Financial Stabilty Transfers 10-0-5701-00 Transfer to Facility ReservesLibraryLibrary $100,000.00 $0.00 $100,000.00 100.00% 10-0-5715-00 Transfer to Furniture & EquipmLibraryLibrary $25,000.00 $0.00 $25,000.00 100.00% 10-0-5750-00 Transfer to IT ReserveLibraryLibrary $100,000.00 $0.00 $100,000.00 100.00% 15-1-5700-00 Transfer to OperatingAdministrationLibrary $300,000.00 $0.00 $300,000.00 100.00% 70-1-5770-05 Transfer to the City of FayettAdministrationAdmin $2,087,975.00 $179,894.83 $1,908,080.17 91.38% Total Financial Stabilty Transfers $2,612,975.00 $179,894.83 $2,433,080.17 93.12% Capital Reinvestment 10-1-5810-25 Computer & Technological EquipAdministrat $0.00 $0.00 $0.00 0.00% 10-1-5810-30 Computer & Technological EquipAdministrat $379,200.00 $6,614.74 $372,585.26 98.26% 10-1-5870-25 Furniture & Equipment (less thAdministration $16,600.00 $0.00 $16,600.00 100.00% 30-1-5871-25 Furniture & Equipment (greaterAdministratio $42,000.00 $0.00 $42,000.00 100.00% 40-1-5871-25 Furniture & Equipment (greaterAdministratio $0.00 $0.00 $0.00 0.00% 50-1-5810-30 Computer & Technological EquipAdministrat $24,000.00 $0.00 $24,000.00 100.00% Total Capital Reinvestment & Depreciation $461,800.00 $6,614.74 $455,185.26 98.57% Expansion 60-1-5339-05 Professional FeesAdministrationAdministration $0.00 $0.00 $0.00 0.00% Total Expansion $0.00 $0.00 $0.00 0.00% Total Expenses $11,612,695.00 $863,965.70 $10,748,729.30 92.56% NET SURPLUS/(DEFICIT) ($1,546,186.00) $83,462.81 $1,629,648.81 105.40% Page 3 13 3/23/2021 02:47:13 PM Fayetteville Public Library Summarized Budget to Actual Preliminary: Subject to Audit - February 28, 2021 Revenues Local Tax Support 10-0-4882-00 Transfer for Operations - MillLibraryLibrary 70-0-4883-00 Transfer for Debt Service - MiLibraryLibrary Total Local Tax Support City of Fayetteville Transfers 10-0-4880-00 Transfer for Operations - CityLibraryLibrary 10-0-4884-00 Transfer for Books - City of FLibraryLibrary 10-0-4886-00 Transfer for Computers - City LibraryLibrary 50-0-4886-00 Transfer for Computers - City LibraryLibrary Total City of Fayetteville Transfers Transfers from Foundation & Friends 10-0-4888-00 Transfer from FoundationLibraryLibrary Total Transfers from Foundation & Friends State Aid, Grants & Corporate Sponsorships 10-0-4010-00 State Library TurnbackLibraryLibrary 10-0-4020-00 Corporate SponsorshipsLibraryLibrary 10-0-4055-00 Grants - FederalLibraryLibrary 10-0-4080-00 Grants - In Year AwardsLibraryLibrary Total State Aid & Grants Charges for Services 10-0-4201-00 Rent Income - Caf6LibraryLibrary 10-0-4202-00 Rent Income - Meeting RoomsLibraryLibrary 10-0-4205-00 Copier and Printer IncomeLibraryLibrary 10-0-4220-00 Merchandise SalesLibraryLibrary 10-0-4300-00 Fees - Library CardsLibraryLibrary 10-0-4302-00 Fees - Fines & OverduesLibraryLibrary 10-0-4304-00 Fees - Lost MaterialsLibraryLibrary 10-0-4310-00 Fees - Refunds to PatronsLibraryLibrary Total Contributions 10-0-4645-00 Donations to FPLLibraryLibrary 10-0-4650-00 Contributions - UndesignatedLibraryLibrary 10-0-4651-00 Contributions - Money JarLibraryLibrary 10-0-4660-00 Contributions - DesignatedLibraryLibrary 10-0-4662-00 Contributions - Designated YouLibraryLibrary 10-0-4664-00 Contributions - Designated AduLibraryLibrary 10-0-4666-00 Contributions - Designated MemLibraryLibrary Total YTD 2/28/2021 Current Year Annual Budget Annual Budget Adjusted Budg Actual Remaining Remaining % $4,350,000.00 $411,591.75 ($3,938,408.25) (90.54)% $2,087,975.00 $197,563.76 ($1,890,411.24) (90.54)% $6,437,975.00 $609,155.51 ($5,828,819.49) (90.54)% $1,677,400.00 $279,566.90 ($1,397,833.10) (83.33)% $561,000.00 $93,500.00 ($467,500.00) (83.33)% $185,000.00 $185,000.00 $0.00 0.00% $16,000.00 $0.00 ($16,000.00) (100.00)% $2,439,400.00 $558,066.90 ($1,881,333.10) (77.12)% $105,500.00 $0.00 ($105,500.00) (100.00)% $105,500.00 $0.00 ($105,500.00) (100.00)% $136,400.00 $0.00 ($136,400.00) (100.00)% $217,561.00 $0.00 ($217,561.00) (100.00)% $16,000.00 $0.00 ($16,000.00) (100.00)% $374,500.00 $0.00 ($374,500.00) (100.00)% $744,461.00 $0.00 ($744,461.00) (100.00)% $7,000.00 $0.00 ($7,000.00) (100.00)% $500.00 $0.00 ($500.00) (100.00)% $2,200.00 $14.00 ($2,186.00) (99.36)% $300.00 $0.00 ($300.00) (100.00)% $200.00 $30.00 ($170.00) (85.00)% $45,000.00 $1,703.63 ($43,296.37) (96.21)% $100.00 $0.00 ($100.00) (100.00)% ($100.00) ($15.77) $84.23 84.23% $55,200.00 $1,731.86 ($53,468.14) (96.86)% $0.00 $167.78 $167.78 0.00% $0.00 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0.00% $0.00 $0.00 $0.00 0.00% $0.00 $150.00 $150.00 0.00% $0.00 $1,025.00 $1,025.00 0.00% $0.00 $1,225.00 $1,225.00 0.00% $0.00 $2,567.78 $2,567.78 0.00% Page 1 3/23/2021 2:47:13PM Fayetteville Public Library Summarized Budget to Actual Preliminary: Subject to Audit - February 28, 2021 YTD 2/28/2021 Current Year Annual Budget Annual Budget Adjusted Budg Actual Remaining Remaining % Investment Earnings 10-0-4701-00 Interest - UnrestrictedLibraryLibrary $5,600.00 $97.15 ($5,502.85) (98.27)% 10-0-4703-00 Interest- Undesignated FundsLibraryLibrary $400.00 $31.14 ($368.86) (92.22)% 10-0-4992-00 Miscellaneous RevenueLibraryLibrary $0.00 $4.75 $4.75 0.00% 10-0-4995-00 Cash (Short)/OverLibraryLibrary $0.00 $0.00 $0.00 0.00% 15-0-4702-00 Interest- Designated Fund IncLibraryLibrary $1,015.00 $11.88 ($1,003.12) (98.83)% 15-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 15-0-4772-00 Gain/Loss on Investments - UcLLibraryLibrary $0.00 $0.00 $0.00 0.00% 20-0-4702-00 Interest - Designated Fund IncLibraryLibrary $41,000.00 $1,991.88 ($39,008.12) (95.14)% 20-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 20-0-4772-00 Gain/Loss on Investments - UcLLibraryLibrary $0.00 ($2,184.15) ($2,184.15) 0.00% 20-0-4779-00 Investment Management FeesLibraryLibrary ($4,700.00) ($1,032.00) $3,668.00 78.04% 30-0-4702-00 Interest- Designated Fund IncLibraryLibrary $7,127.00 $303.68 ($6,823.32) (95.74)% 30-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 30-0-4772-00 Gain/Loss on Investments - UcLLibraryLibrary $0.00 ($1,762.79) ($1,762.79) 0.00% 30-0-4779-00 Investment Management FecsLibraryLibrary ($2,000.00) ($340.00) $1,660.00 83.00% 40-0-4702-00 Interest- Designated Fund IncLibraryLibrary $4,506.00 $148.98 ($4,357.02) (96.69)% 40-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 40-0-4772-00 Gain/Loss on Investments - UcLLibraryLibrary $0.00 ($233.13) ($233.13) 0.00% 40-0-4779-00 Investment Management FeesLibraryLibrary ($525.00) ($147.00) $378.00 72.00% 50-0-4702-00 Interest- Designated Fund IncLibraryLibrary $7,400.00 $353.09 ($7,046.91) (95.23)% 50-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 50-0-4772-00 Gain/Loss on Investments - UcLLibraryLibrary $0.00 ($1,224.73) ($1,224.73) 0.00% 50-0-4779-00 Investment Management FeesLibraryLibrary ($850.00) ($159.00) $691.00 81.29% Total Contributions & Investment Earnings $58,973.00 ($4,140.25) ($63,113.25) (107.02)% Internal Transfers and Use of Reserves 10-0-4915-00 Transfer from Expansion FundLibraryLibrary $0.00 $0.00 $0.00 0.00% 30-0-4910-00 Transfer from Operating - 10 $100,000.00 $0.00 ($100,000.00) (100.00)% 40-0-4910-00 Transfer from OperationsLibraryLibrary $25,000.00 $0.00 ($25,000.00) (100.00)% 50-0-4910-00 Transfer from OperationsLibraryLibrary $100,000.00 $0.00 ($100,000.00) (100.00)% Total In $225,000.00 $0.00 ($225,000.00) (100.00)% Total Revenues $10,066,509.00 $1,167,381.80 ($8,899,127.20) (88.40)% Expenses Library Services Personnel Services $2,585,764.00 $437,871.55 $2,147,892.45 83.07% Library Materials, Program Supplies $1,002,782.00 $126,049.91 $876,732.09 87.43% Program Services $353,179.00 $16,249.18 $336,929.82 95.40% Total $3,941,725.00 $580,170.64 $3,361,554.36 85.28% Page 2 Support Services 15 3/23/2021 2:47:13PM Fayetteville Public Library Page Summarized Budget to Actual Preliminary: Subject to Audit - February 28, 2021 YTD 2/28/2021 Current Year Annual Budget Annual Budget Adjusted Budg Actual Remaining Remaining % Support Services - Personnel Services $2,199,945.00 $326,988.67 $1,872,956.33 85.14% Internal Library - Materials & Supplies $393,978.00 $15,650.14 $378,327.86 96.03% Internal Library - Services & Charges $1,463,369.00 $148,996.23 $1,314,372.77 89.82% Internal Library - Maintenance $236,372.00 $18,634.12 $217,737.88 92.12% Total $4,293,664.00 $510,269.16 $3,783,394.84 88.12% Services & Charges Services & Charges for Funds 20, 30, 40, 50, 60 and 70 $302,531.00 $101,561.75 $200,969.25 66.43% Total $302,531.00 $101,561.75 $200,969.25 66.43% Financial Stabilty Transfers 10-0-5701-00 Transfer to Facility ReservesLibraryLibrary $100,000.00 $0.00 $100,000.00 100.00% 10-0-5715-00 Transfer to Furniture & EquipmLibraryLibrary $25,000.00 $0.00 $25,000.00 100.00% 10-0-5750-00 Transfer to IT ReserveLibraryLibrary $100,000.00 $0.00 $100,000.00 100.00% 15-1-5700-00 Transfer to OperatingAdministrationLibrary $300,000.00 $0.00 $300,000.00 100.00% 70-1-5770-05 Transfer to the City of FayettAdministrationAdmin $2,087,975.00 $197,563.76 $1,890,411.24 90.54% Total Financial Stabilty Transfers $2,612,975.00 $197,563.76 $2,415,411.24 92.44% Capital Reinvestment 10-1-5810-25 Computer & Technological EquipAdministrat $0.00 $0.00 $0.00 0.00% 10-1-5810-30 Computer & Technological EquipAdministrat $379,200.00 $22,606.37 $356,593.63 94.04% 10-1-5870-25 Furniture & Equipment (less thAdministration $16,600.00 $0.00 $16,600.00 100.00% 30-1-5871-25 Furniture & Equipment (greaterAdministratio $42,000.00 $0.00 $42,000.00 100.00% 40-1-5871-25 Furniture & Equipment (greaterAdministratio $0.00 $0.00 $0.00 0.00% 50-1-5810-30 Computer & Technological EquipAdministrat $24,000.00 $0.00 $24,000.00 100.00% Total Capital Reinvestment & Depreciation $461,800.00 $22,606.37 $439,193.63 95.10% Expansion 60-1-5339-05 Professional FeesAdministrationAdministration $0.00 $0.00 $0.00 0.00% Total Expansion $0.00 $0.00 $0.00 0.00% Total Expenses $11,612,695.00 $1,412,171.68 $10,200,523.32 87.84% NET SURPLUS/(DEFICIT) ($1,546,186.00) ($244,789.88) $1,301,396.12 84.17% 16 4/15/2021 01:55:49PM Fayetteville Public Library Summarized Budget to Actual Preliminary: Subject to Audit - March 31, 2021 YTD 3/31/2021 Current Year Annual Budget Annual Budget Adjusted Budg Actual Remaining Remaining % Revenues Local Tax Support 10-0-4882-00 Transfer for Operations - MillLibraryLibrary $4,350,000.00 $439,621.09 ($3,910,378.91) (89.89)% 70-0-4883-00 Transfer for Debt Service - MiLibraryLibrary $2,087,975.00 $211,017.80 ($1,876,957.20) (89.89)% Total Local Tax Support $6,437,975.00 $650,638.89 ($5,787,336.11) (89.89)% City of Fayetteville Transfers 10-0-4880-00 Transfer for Operations - CityLibraryLibrary $1,677,400.00 $419,350.31 ($1,258,049.69) (75.00)% 10-0-4884-00 Transfer for Books - City of FLibraryLibrary $561,000.00 $140,250.00 ($420,750.00) (75.00)% 10-0-4886-00 Transfer for Computers - City LibraryLibrary $185,000.00 $185,000.00 $0.00 0.00% 50-0-4886-00 Transfer for Computers - City LibraryLibrary $16,000.00 $0.00 ($16,000.00) (100.00)% Total City of Fayetteville Transfers $2,439,400.00 $744,600.31 ($1,694,799.69) (69.48)% Transfers from Foundation & Friends 10-0-4888-00 Transfer from FoundationLibraryLibrary $105,500.00 $0.00 ($105,500.00) (100.00)% Total Transfers from Foundation & Friends $105,500.00 $0.00 ($105,500.00) (100.00)% State Aid, Grants & Corporate Sponsorships 10-0-4010-00 State Library TumbackLibraryLibrary $136,400.00 $34,104.00 ($102,296.00) (75.00)% 10-0-4020-00 Corporate SponsorshipsLibraryLibrary $217,561.00 $0.00 ($217,561.00) (100.00)% 10-0-4055-00 Grants- FederalLibraryLibrary $16,000.00 $0.00 ($16,000.00) (100.00)% 10-0-4080-00 Grants - In Year AwardsLibraryLibrary $374,500.00 $0.00 ($374,500.00) (100.00)% Total State Aid & Grants $744,461.00 $34,104.00 ($710,357.00) (95.42)% Charges for Services 10-0-4201-00 Rent Income - Caf6LibraryLibrary $7,000.00 $0.00 ($7,000.00) (100.00)% 10-0-4202-00 Rent Income - Meeting RoomsLibraryLibrary $500.00 $0.00 ($500.00) (100.00)% 10-0-4205-00 Copier and Printer IncomeLibraryLibrary $2,200.00 $14.00 ($2,186.00) (99.36)% 10-0-4220-00 Merchandise SalesLibraryLibrary $300.00 $0.00 ($300.00) (100.00)% 10-0-4300-00 Fees - Library CardsLibraryLibrary $200.00 $30.00 ($170.00) (85.00)% 10-0-4302-00 Fees- Fines & OverduesLibraryLibrary $45,000.00 $1,703.63 ($43,296.37) (96.21)% 10-0-4304-00 Fees- Lost MaterialsLibraryLibrary $100.00 $0.00 ($100.00) (100.00)% 10-0-4306-00 Fees - Damaged MaterialsLibraryLibrary $0.00 $33.00 $33.00 0.00% 10-0-4310-00 Fees - Refunds to PatronsLibraryLibrary ($100.00) ($15.77) $84.23 84.23% Total $55,200.00 $1,764.86 ($53,435.14) (96.80)% Contributions 10-0-4019-00 Event RevenueLibraryLibrary $0.00 $1,500.00 $1,500.00 0.00% 10-0-4645-00 Donations to FPLLibraryLibrary $0.00 $167.78 $167.78 0.00% 10-0-4650-00 Contributions - UndesignatedLibraryLibrary $0.00 $0.00 $0.00 0.00% 10-0-4651-00 Contributions - Money JarLibraryLibrary $0.00 $0.00 $0.00 0.00% 10-0-4660-00 Contributions - DesignatedLibraryLibrary $0.00 $0.00 $0.00 0.00% 10-0-4662-00 Contributions - Designated YouLibraryLibrary $0.00 $150.00 $150.00 0.00% 10-0-4664-00 Contributions - Designated AduLibraryLibrary $0.00 $1,025.00 $1,025.00 0.00% Page 1 17 4/15/2021 1:55:49PM Fayetteville Public Library Summarized Budget to Actual Preliminary: Subject to Audit - March 31, 2021 YTD 3/31/2021 Current Year Annual Budget Annual Budget Adjusted Budg Actual Remaining Remaining % 10-0-4666-00 Contributions - Designated MemLibraryLibrary $0.00 $1,525.00 $1,525.00 0.00% Total $0.00 $4,367.78 $4,367.78 0.00% Investment Earnings 10-0-4701-00 Interest- UnrestrictedLibraryLibrary $5,600.00 $106.21 ($5,493.79) (98.10)% 10-0-4703-00 Interest- Undesignated FundsLibraryLibrary $400.00 $31.14 ($368.86) (92.22)% 10-0-4992-00 Miscellaneous RevenueLibraryLibrary $0.00 $1,206.19 $1,206.19 0.00% 10-0-4995-00 Cash (Short)/OverLibraryLibrary $0.00 $0.00 $0.00 0.00% 15-0-4702-00 Interest- Designated Fund IncLibraryLibrary $1,015.00 $19.17 ($995.83) (98.11)% 15-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 15-0-4772-00 Gain/Loss on Investments - UnrLibraryLibrary $0.00 $0.00 $0.00 0.00% 20-0-4702-00 Interest - Designated Fund IncLibraryLibrary $41,000.00 $908.53 ($40,091.47) (97.78)% 20-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 20-0-4772-00 Gain/Loss on Investments - UcLLibraryLibrary $0.00 ($1,908.78) ($1,908.78) 0.00% 20-0-4779-00 Investment Management FeesLibraryLibrary ($4,700.00) ($1,032.00) $3,668.00 78.04% 30-0-4702-00 Interest - Designated Fund IncLibraryLibrary $7,127.00 $39.29 ($7,087.71) (99.45)% 30-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 30-0-4772-00 Gain/Loss on Investments - UcLLibraryLibrary $0.00 ($2,864.15) ($2,864.15) 0.00% 30-0-4779-00 Investment Management FeesLibraryLibrary ($2,000.00) ($340.00) $1,660.00 83.00% 40-0-4702-00 Interest- Designated Fund IncLibraryLibrary $4,506.00 $213.08 ($4,292.92) (95.27)% 40-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 40-0-4772-00 Gain/Loss on Investments - UcLLibraryLibrary $0.00 ($459.31) ($459.31) 0.00% 40-0-4779-00 Investment Management FeesLibraryLibrary ($525.00) ($147.00) $378.00 72.00% 50-0-4702-00 Interest- Designated Fund IncLibraryLibrary $7,400.00 $354.32 ($7,045.68) (95.21)% 50-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $0.00 $0.00 0.00% 50-0-4772-00 Gain/Loss on Investments - UcLLibraryLibrary $0.00 ($1,892.68) ($1,892.68) 0.00% 50-0-4779-00 Investment Management FeesLibraryLibrary ($850.00) ($159.00) $691.00 81.29% Total Contributions & Investment Earnings $58,973.00 ($5,924.99) ($64,897.99) (110.05)% Internal Transfers and Use of Reserves 10-0-4915-00 Transfer from Expansion FundLibraryLibrary $0.00 $0.00 $0.00 0.00% 10-0-4950-00 Transfer from IT ReserveLibraryLibrary $0.00 $0.00 $0.00 0.00% 30-0-4910-00 Transfer from Operating - 10 $100,000.00 $0.00 ($100,000.00) (100.00)% 40-0-4910-00 Transfer from OperationsLibraryLibrary $25,000.00 $0.00 ($25,000.00) (100.00)% 50-0-4910-00 Transfer from OperationsLibraryLibrary $100,000.00 $0.00 ($100,000.00) (100.00)% Total In $225,000.00 $0.00 ($225,000.00) (100.00)% Total Revenues $10,066,509.00 $1,429,550.85 ($8,636,958.15) (85.80)% Expenses Library Services Personnel Services $2,585,764.00 $633,737.82 $1,952,026.18 75.49% Library Materials, Program Supplies $1,002,782.00 $170,811.05 $831,970.95 82.97% Page 2 18 4/15/2021 1:55:49PM Fayetteville Public Library Page Summarized Budget to Actual Preliminary: Subject to Audit - March 31, 2021 YTD 3/31/2021 Current Year Annual Budget Annual Budget Adjusted Budg Actual Remaining Remaining % Program Services $353,179.00 $23,355.18 $329,823.82 93.39% Total $3,941,725.00 $827,904.05 $3,113,820.95 79.00% Support Services Support Services - Personnel Services $2,199,945.00 $516,584.92 $1,683,360.08 76.52% Internal Library - Materials & Supplies $393,978.00 $31,227.15 $362,750.85 92.07% Internal Library - Services & Charges $1,463,369.00 $286,646.40 $1,176,722.60 80.41% Internal Library - Maintenance $236,372.00 $65,699.92 $170,672.08 72.20% Total $4,293,664.00 $900,158.39 $3,393,505.61 79.04% Services & Charges Services & Charges for Funds 20, 30, 40, 50, 60 and 70 $302,531.00 $101,561.75 $200,969.25 66.43% Total $302,531.00 $101,561.75 $200,969.25 66.43% Depreciation 10-0-5990-00 Depreciation ExpenseLibraryLibrary $0.00 $0.00 $0.00 0.00% 10-1-5990-05 Depreciation ExpenseAdministrationAdministra $0.00 $0.00 $0.00 0.00% Total $0.00 $0.00 $0.00 0.00% Financial Stabilty Transfers 10-0-5701-00 Transfer to Facility ReservesLibraryLibrary $100,000.00 $0.00 $100,000.00 100.00% 10-0-5715-00 Transfer to Furniture & EquipmLibraryLibrary $25,000.00 $0.00 $25,000.00 100.00% 10-0-5750-00 Transfer to IT ReserveLibraryLibrary $100,000.00 $0.00 $100,000.00 100.00% 15-1-5700-00 Transfer to OperatingAdministrationLibrary $300,000.00 $0.00 $300,000.00 100.00% 50-1-5700-30 Transfer to Operating - IOAdministrationInformat $0.00 $0.00 $0.00 0.00% 70-1-5770-05 Transfer to the City of FayettAdministrationAdmin $2,087,975.00 $211,017.80 $1,876,957.20 89.89% Total Financial Stabilty Transfers $2,612,975.00 $211,017.80 $2,401,957.20 91.92% Capital Reinvestment 10-1-5810-25 Computer & Technological EquipAdministrat $0.00 $0.00 $0.00 0.00% 10-1-5810-30 Computer & Technological EquipAdministrat $379,200.00 $31,356.37 $347,843.63 91.73% 10-1-5870-25 Furniture & Equipment (less thAdministration $16,600.00 $879.95 $15,720.05 94.70% 30-1-5871-25 Furniture & Equipment (greaterAdministratio $42,000.00 $0.00 $42,000.00 100.00% 50-1-5810-30 Computer & Technological EquipAdministrat $24,000.00 $18,492.93 $5,507.07 22.95% Total Capital Reinvestment & Depreciation $461,800.00 $50,729.25 $411,070.75 89.01% Expansion 60-1-5339-05 Professional FeesAdministrationAdministration $0.00 $0.00 $0.00 0.00% Total Expansion $0.00 $0.00 $0.00 0.00% Total Expenses $11,612,695.00 $2,091,371.24 $9,521,323.76 81.99% NET SURPLUS/(DEFICIT) ($1,546,186.00) ($661,820.39) $884,365.61 57.20% 19 4/15/2021 01:09:52 PM Fayetteville Public Library Comparative Balance Sheet Preliminary: Subject to Audit - January - March 2021 2021 2020 YOY January February March March Change Assets Cash & Investments- Unresstricted $3,145,006 $2,775,442 $2,409,391 $2,497,671 ($889280) Accounts Receivable - Unrestricted $4,812,213 $4,815,877 $4,819,828 $4,588,496 $231,331 Cash & Investments - Designated $2,684,298 $2,681,595 $2,603,355 $2,865,645 ($262,290) Accounts Receivable - Restricted $2,213,306 $2,107,593 $2,107,493 $2,088,234 $19,259 Internal Due From $170,977 $1709977 $95,739 $1729310 ($76,571) Interfund $207,861 $232,864 $251,357 $77,580 $173,778 Depreciable Assets $17,164,756 $17,164,756 $17,164,756 $16,670,149 $494,607 Non -Depreciable Assets $1,599,585 $1,599,585 $1,599,585 $1,599,585 $0 Total Assets $31,998,002 $31,548,690 $31,051,504 $30,559,670 $491,834 Liabilities and Fund Balance Liabilities - Accounts Payable $779,004 $712,492 $565,026 $272,681 ($292,345) Accrued Liabilities $369,332 $369,332 $369,332 $313,418 ($55,914) Internal Due To $248,495 $278,684 $204,946 $172,505 ($32,441) Interfund $207,861 $232,865 $251,358 $77,580 ($173,778) Fund Balance $30,393,310 $29,955,317 $29,660,843 $29,723,486 ($629644) Total Liabilities and Fund Balance $31,998,002 $31,548,690 $31,051,504 $30,559,670 ($491,834) Page 1 20 4/15/2021 01:23:22 PM Bank CreditLibraryLibrary Bank DebitLibraryLibrary Petty CashLibraryLibrary Bank of FayettevilleLibraryLibrary ArvestLibraryLibrary 1st SecurityLibraryLibrary Schwab Institutional-OperatingLibraryLibrary Schwab Institutional-ExpansionLibraryLibrary Due from Foundation Due from FriendsLibraryLibrary Due From Other Gov. UnitsLibraryLibrary Accounts ReceivableLibraryLibrary Payroll Tax Refund ReceivableLibraryLibrary Claim against credit cardLibraryLibrary Less: Claim against credit cardLibraryLibrary Schwab Institutional - Long-teLibraryLibrary Schwab - Facilities ReplacemenLibraryLibrary, Schwab - Fum. & Eq. 2100-3837LibraryLibrary Schwab - Technological EquipmeLibraryLibrary Schwab - Expansion Capitall - LibraryLibrary Fayetteville Public Library Comparative Balance Sheet Preliminary: Subject to Audit - January - March 2021 Assets Cash & Investments - Unresstricted 10-0-1001-00 10-0-1002-00 10-0-1003-00 10-0-1010-00 10-0-1020-00 10-0-1030-00 10-0-1120-00 15-0-1123-00 Total Cash & Investments Accounts Receivable - Unrestricted 10-0-1210-00 10-0-1215-00 10-0-1225-00 10-0-1240-00 10-0-1260-00 10-0-1270-00 10-0-1271-00 Total Acounts Receivable - Unrestricted Cash & Investments - Designated 20-0-1125-00 30-0-1126-00 40-0-1127-00 50-0-1128-00 60-0-1140-00 Total Cash & Investments - Designated 2021 January February March ($300) $532 ($1,552) $0 $0 $0 $1,156 $1,156 $1,156 $14,666 $14,942 $16,558 $615,452 $567,912 $577,910 $96,667 $56,601 $254,905 $1,431,320 $1,148,244 $574,353 $986,046 $986,053 $986,061 $3,145,006 $2,775,442 $29409,391 $238,376 $241,652 $245,603 $780 $780 $780 $4,350,598 $4,350,598 $4,350,598 $222,048 $222,436 $222,436 ($794) ($794) ($794) $635 $635 $635 ($570) ($570) ($570) $4,812,213 $4,815,877 $4,819,828 $1,651,350 $1,650,597 $1,649,789 $543,848 $542,703 $466,100 $234,876 $234,753 $234,591 $254,219 $253,537 $252,870 $4 $4 $4 $2,684,298 $2,681,595 $2,603,355 Page 1 Accounts Receivable - Restricted 21 4/15/2021 1:23:22PM Fayetteville Public Library Page Comparative Balance Sheet Preliminary: Subject to Audit - January - March 2021 2021 January February March DataPath Held DepositLibraryLibrary 10-0-1150-00 $1,200 $1,200 $1,200 Claims PendingLibraryLibrary 10-0-1190-00 $0 $100 $0 Prepaid ExpensesLibraryLibrary 10-0-1280-00 $139,800 $33,986 $33,986 Due From Other Gov. UnitsLibraryLibrary 70-0-1225-00 $2,072,307 $2,072,307 $2,072,307 Total Accounts Receivable - Restricted $2,213,306 $2,107,593 $2,107,493 Internal Due From Due From Expansion Operating Reserves - 15 10-0-1221-00 $0 $0 $0 Due From Facilities Reserve - 30 10-0-1223-00 $4,971 $4,971 ($70,267) Due From Furniture & Equipment - 40 10-0-1224-00 ($12,803) ($12,803) ($12,803) Due From Technology Reserve - 50 10-0-1228-00 $70 $70 $70 Due From Operating - 10 20-0-1220-00 $76,241 $76,241 $76,241 Due From Facilities Reserve - 30 20-0-1223-00 $0 $0 $0 Due From Technology Reserve - 50 20-0-1228-00 ($1) ($1) ($1) Due From Operating -10 50-0-1220-00 $102,499 $102,499 $102,499 Due from UnreservedLibraryLibrary 70-0-1227-00 ($1) ($1) ($1) Total Internal Due From $170,977 $170,977 $95,739 Interfund Due from Other Funds- hiterfuLibraryLibrary 10-0-1238-00 $207,831 $232,835 $251,328 InterfundLibraryLibrary 10-0-1400-00 ($1,232,239) ($1,232,239) ($1,232,239) InterfundLibraryLibrary 15-0-1400-00 $3,899,883 $3,899,883 $3,899,883 InterfundLibraryLibrary 20-0-1400-00 ($1,115,400) ($1,115,400) ($1,115,400) Due from Other Funds - InterfuLibraryLibrary 30-0-1238-00 $30 $30 $30 InterfundLibraryLibrary 30-0-1400-00 $3,787 $3,787 $3,787 InterfundLibraryLibrary 40-0-1400-00 $43,381 $43,381 $43,381 InterfundLibraryLibrary 50-0-1400-00 $365,371 $365,371 $365,371 InterfundLibraryLibrary 60-0-1400-00 ($192,504) ($192,504) ($192,504) InterfundLibraryLibrary 70-0-1400-00 ($1,772,280) ($1,772,280) ($1,772,280) Total Interfund $207,861 $232,864 $251,357 Depreciable Assets 22 4/15/2021 1:23:22PM BuildingsLibraryLibrary SoftwareLibraryLibrary Books & PublicationsLibraryLibrary EquipmentLibraryLibrary Construction In Progress (CIP)LibraryLibrary Accumulated DepreciationLibraryLibrary Construction In Progress (CIP)LibraryLibrary Land Library Owned ArtLibraryLibrary Fixed AssetAdministrationLibrary Accounts PayableLibraryLibrary Security Bankcard Center, INC.LibraryLibrary Accounts Payable- AccruedLibraryLibrary Accrued Sales Tax PayableLibraryLibrary Federal Withholding PayableLibraryLibrary FICA PayableLibraryLibrary Health InsuranceLibraryLibrary State Withholding PayableLibraryLibrary State Unemployment PayableLibraryLibrary Accident Death & Disability InLibraryLibrary Vision InsuranceLibraryLibrary Fayetteville Public Library Page Comparative Balance Sheet Preliminary: Subject to Audit - January - March 2021 2021 10-0-1801-00 10-0-1805-00 10-0-1811-00 10-0-1813-00 10-0-1890-00 10-0-1999-00 60-0-1890-00 Total Depreciable Assets Non -Depreciable Assets 10-0-1800-00 10-0-1850-00 10-1-1800-00 Total Nan-Depeciable Assets Total Assets Liabilities and Fund Balance Liabilities - Accounts Payable 10-0-2001-00 10-0-2003-00 10-0-2020-00 10-0-2025-00 10-0-2055-00 10-0-2065-00 10-0-2075-00 10-0-2080-00 10-0-2082-00 10-0-2094-00 10-0-2130-00 January February March $21,080,384 $21,080,384 $21,080,384 $163,841 $163,841 $163,841 $5,427,926 $5,427,926 $5,427,926 $2,542,621 $2,542,621 $2,542,621 $22,330 $22,330 $22,330 ($13,153,177) ($13,153,177) ($13,153,177) $1,080,832 $1,080,832 $1,080,832 $17,164,756 $17,164,756 $17,164,756 $1,449,585 $1,449,585 $1,449,585 $150,000 $150,000 $150,000 $0 $0 $0 $1,599,585 $1,599,585 $1,599,585 $31,998,002 $31,548,690 $31,051,504 $254,780 $184,107 $38,744 $2,271 $2,271 $2,271 $0 $0 $0 ($5,436) ($5,436) ($5,436) $1,068 $1,068 $1,068 ($1,105) ($1,105) ($1,105) $0 $0 ($189) $525 $525 $525 $426 $426 $426 $0 $0 $0 23 ($7) $0 $0 4/15/2021 1:23:22PM Fayetteville Public Library Page Comparative Balance Sheet Preliminary: Subject to Audit - January - March 2021 2021 January February March Life, AD&D and LTDLibraryLibrary 10-0-2135-00 ($68) ($68) ($68) Voluntary Life, STD & AD&DLibraryLibrary 10-0-2140-00 ($28) $141 $146 Employee paid Supplemental InsLibraryLibrary 10-0-2145-00 $0 $0 ($29) Voluntary Dental Insurance 10-0-2155-00 $187 $215 $242 Caring CommitteeLibraryLibrary 10-0-2180-00 $781 $690 ($1,228) Healthy HabitsLibraryLibrary 10-0-2185-00 $5,142 $5,142 $5,142 Arkansas State Library ScholarLibraryLibrary 10-0-2190-00 ($3,257) $793 $793 Deferred RevenueLibraryLibrary 10-0-2410-00 $523,724 $523,724 $523,724 Deferred RevenueLibraryLibrary 50-0-2410-00 $0 $0 $0 Total Liabilities - Accounts Payable $779,004 $712,492 $565,026 Accrued Liabilities Salaries & Wages AccrualLibraryLibrary 10-0-2030-00 $77,867 $77,867 $77,867 Vacation AccrualLibraryLibrary 10-0-2045-00 $291,465 $291,465 $291,465 Sick Time AccrualLibraryLibrary 10-0-2060-00 $0 $0 $0 Total Accrued Liabilities $369,332 $369,332 $369,332 Internal Due To Due to Operating Capital - 15 10-0-2223-00 $0 $0 $0 Due to Long Term - 20 10-0-2225-00 $76,241 $76,241 $76,241 Due to FriendsLibraryLibrary 10-0-2230-00 ($3,253) ($3,253) ($3,253) Due to Technology Reserve -50 10-0-2235-00 $102,499 $102,499 $102,499 Due to FoundationLibraryLibrary 10-0-2240-00 $23,893 $23,993 $24,443 Due to Debt Service FundLibraryLibrary 10-0-2270-00 ($1) ($1) ($1) Due to FPLF Capital Campaign (LibraryLibrary 10-0-2296-00 $56,880 $86,969 $88,019 Due To Operating-IOLibraryLibrary 15-0-2220-00 $0 $0 $0 Due To Operating - 10 30-0-2220-00 $4,971 $4,971 ($70,267) Due to Long Term - 20 30-0-2225-00 ($1) ($1) ($1) Due To Operating-10 40-0-2220-00 ($12,803) ($12,803) ($12,803) Due To Operating - 10 50-0-2220-00 $70 $70 $70 Due to Long Term - 20 50-0-2225-00 ($1) ($1) ($1) 24 4/15/2021 1:23:22PM Fayetteville Public Library Page Comparative Balance Sheet Preliminary: Subject to Audit - January - March 2021 2021 January February March Total Internal Due To $248,495 $278,684 $204,946 Interfund Due to Other Funds - InterfundLibraryLibrary 10-0-2255-00 $30 $30 $30 Due to Other Funds - InterfundLibraryLibrary 30-0-2255-00 $113,780 $138,784 $138,784 Due to Other Funds - InterfundLibraryLibrary 40-0-2255-00 $12,803 $12,803 $12,803 Due to Other Funds - InterfundLibraryLibrary 50-0-2255-00 $3,669 $3,669 $22,162 Due to Other Funds - InterfundLibraryLibrary 60-0-2255-00 $77,580 $77,580 $77,580 Total Interfund $207,861 $232,865 $251,358 Fund Balance UnrestrictedLibraryLibrary 10-0-3001-00 $2,130,109 $1,719,814 $1,446,828 Fund Balance - Current Year NeLibraryLibrary 10-0-3900-00 $793,565 $793,565 $793,565 Investment in Capital AssetsLibraryLibrary 10-0-3950-00 $19,435,215 $19,435,215 $19,435,215 UnrestrictedLibraryLibrary 15-0-3001-00 $4,885,928 $4,885,936 $4,885,944 Designated - Long Term ReserveLibraryLibrary 20-0-3015-00 $654,106 $653,352 $652,545 Fund Balance - Current Year NeLibraryLibrary 20-0-3900-00 ($41,914) ($41,914) ($41,914) Designated - Facility ReserveLibraryLibrary 30-0-3020-00 $458,710 $432,562 $431,196 Fund Balance - Current Year NeLibraryLibrary 30-0-3900-00 ($29,796) ($29,796) ($29,796) Designated - Furniture & EquipLibraryLibrary 40-0-3025-00 $287,006 $286,883 $286,721 Fund Balance - Current Year NeLibraryLibrary 40-0-3900-00 ($8,749) ($8,749) ($8,749) Designated- Technological EquLibraryLibrary 50-0-3030-00 $736,689 $736,007 $716,847 Fund Balance - Current Year NeLibraryLibrary 50-0-3900-00 ($18,337) ($18,337) ($18,337) Restricted Fund BalanceLibraryLibrary 60-0-3005-00 $810,752 $810,752 $810,752 Restricted Fund BalanceLibraryLibrary 70-0-3005-00 $300,026 $300,026 $300,026 Total Fund Balance $30,393,310 $299955,317 $29,660,843 Total Liabilities and Fund Balance $31,998,002 $31,548,690 $31,051,504 25 BEYOND WORDS CAMPAIGN GOAL: $23,000,000 Capital Campaign Pledge Summary Report 4/14/2021 Pledged To Date: $12,873,675 = 56.0% Of Goal Balance Required: $10,126,325 Campaign Summary by Gift Categories Percent to Balance Goals Pledged Goal $$-To Go Total Paid Due # of Gifts $250,000 & above Pacesetter $20,000,000 $10,337,463 = 51.7% $9,662,537 $2,987,463 $7,050,000 6 $50,000 - $249,999 Leadership 2,250,000 1,557,134 = 69.2% $692,866 $902,134 $705,000 17 $5,000 - $49,999 Major 650,000 871,414 134.1% ($221,414) $582,895 $278,519 60 Under$5,000 Community 100,000 107,663 = 107.7% ($7,663) $99,503 $6,160 200 TOTAL: $23,000,000 $12,873,675 56.0% $10,126,325 $4,571,996 $8,039,679 283 W Meetings and Actions Meeting/Action Date Notes Professional marketing photos taken of expansion 2/19/2021 High quality marketing materials for donor and corporate proposals, etc. Walton Family Foundation funding discussion with Karen Minkel 2/23/2021 Tour: Julie Olsen, UARK Grad and International Schools Director of Development 2/26/2021 Sturgis Grant Application Submitted 3/1/2021 $50,000 request submitted to name the Teen Lounge Tour: Dr. Clarice Cox 3/3/2021 TBD WFF funding discussion with Yee -Lin Lei 3/4/2021 Video and photos taken for Fayetteville Chamber of Commerce magazine 3/5/2021 Media exposure Conversation with the Sunderland Foundation 3/9/2021 TBD Tour: Excellerate Foundation (formerly Endeavor Foundation) 3/11/2021 TBD Tour: Melissa and Randy Werner 3/12/2021 TBD Tour: Robin Groesbeck and Melissa Reyes - Crystal Bridges 3/16/2021 TBD Tour: Michele Taylor 3/15/2021 capital contribution Tour: Matthew and Heather Wolfe 3/16/2021 capital contribution Tour: Barbara Tyson 3/17/2021 capital contribution Tour: Leslie and Ted Belden 3/22/2021 Donor stewardship Case Dighero: Edibile Culture Programming 3/24/2021 ARPA funding with Devin Howland, City of Fayetteville 3/24/2021 TBD Tour: Hamdy Taha 3/29/2021 capital contribution Presentation: PEO 4/1/2021 TBD Congressman Womack Tour 4/1/2021 TBD Library Giving Day 4/7/2021 $10,581.33 27 Walmart LOI Submitted 4/9/2021 TBD Fayetteville Chamber of Commerce magazine published 4/12/2021 Media exposure Jeannette Balleza Collins 4/13/2021 AARP grant submitted for Pedbikes program 4/14/2021 TBD/Program development KUAF Teaching Kitchen spotlight 4/14/2021 Media exposure Tour: Doug Carter, Mid -America Truck Driving School 4/14/2021 Program development Tour: David Sanders, Ozark Ballet Theater 4/14/2021 TBD Experience Fayetteville 14/15/20211 Media exposure and program development 28 FAYETTEVILLE PUBLIC LIBRARY April 12, 2021 Jennifer Chilcoat Arkansas State Library 900 W Capitol Suite 100 Little Rock, AR 72201 Dear Ms. Chilcoat: The Fayetteville Public Library enthusiastically supports the scholarship application from Jessica Smith. Jessica has been employed at Fayetteville Public Library since October of 2020 as a Youth Services Library Generalist. While working part time, Jessica has been enrolled in the MSLIS program at Florida State University with an estimated graduation target of Fall 2022. In Jessica's time at Fayetteville Public Library, she has gained the trust and admiration of both our patrons and management. One example is her work with a child with a disability from Shiloh Christian School. Jessica brought ideas to her manager on ways FPL could incorporate better, more effective accommodations into our existing programs (post-Covid). Her solutions were simple, easily implemented, and had a profound impact on the parents of our patrons who have disabilities. The library understands that the applicant must furnish transcripts to you and must remain employed with an Arkansas public library for at least one year after receiving the scholarship. We further understand that the money will come to the library which will then disburse the money to the applicant. Our action in support of Ms. Smith is recorded in the minutes of the Board's meeting on April 19, 2020. I am delighted to recommend Jessica Smith as a potential recipient of the Arkansas State Library Scholarship. Sincerely, David Johnson, Executive Director 401 W. Mountain St. Fayetteville, AR 72701 479.856.7000 1 www.faylib.org 29 JESSICA SMITH 813 S. Colonial Fayetteville, AR 72701 (479) 799-5331 jsmith@faylib.org DEAR ARKANSAS STATE LIBRARY SCHOLARSHIP PROGRAM, Throughout my adult life and all my various jobs, one thing has become clear: that I truly love working with people. I love helping people. I really enjoy customer service. As a teacher and bookseller, I enjoyed helping people - both big and small - to learn and grow. What appeals to me most about working in a public library are all the possibilities for reaching out to my community. There are many reasons why I want to work at a library. I want to help create and coordinate events that reach out to my community, I want to help promote literacy, and I want to help create a safe and open space for people to connect. My past jobs have all centered around one main tenet: helping people learn and access information. As a teacher I have taught Pre -Kindergarten and I currently work as an aide for a student with special needs. In both positions I have been able to use books and stories to give my students a love of learning. As a bookseller at a local bookstore, I cherished getting to connect with people over a shared love of reading. I enjoyed organizing author events and attending conferences and interacting with other professionals in the field. I am fortunate enough to live in a community where there is a fantastic library. This library reaches out in so many valuable ways and serves the needs of many people. Beyond just loving reading, I love connecting people with their favorite books and engaging children with stories. There are so many vulnerable people in the community who need places like a public library to help bridge the gap between them and resources available to them. As a volunteer working with refugee families who have been resettled in the community, I have seen firsthand how difficult it can be to navigate certain spaces and processes. At the library, adults can find help with their taxes, take computer classes, and find community in book clubs and yoga lessons. Children can have a safe place to read and explore. People of all ages can have access to technology and art. This type of space is so vitally important to overall community health and I take pride in being a contributor to the upkeep and improvement of my community. This is why completing my Master of Science in Information is so important to me. I want to become a main fixture here at the Fayetteville Public Library and continue to help it become the best part of my community. Sincerely, Jessica Smith 30 Arkansas State Library Scholarship Assistance Application Instructions: Complete this form to apply for State Aid funds to underwrite a scholarship award from your library to an employee who has been admitted to the graduate program in an ALA -accredited library school. Attach to this form all appropriate documentation, such as a letter of admission from the library school, a letter of agreement from the employee who will benefit from the local scholarship award, and a copy of the minutes of the meeting of the local library board at which the application was approved. APPLICANT State Aid grant funds are requested to underwrite a scholarship award from this public library to an employee who has been admitted to a graduate program in an accredited library school. The applicant library agrees to award the full amount of the scholarship award to the employee. The employee has agreed to provide transcripts as evidence of credits earned each semester and to remain on the job for a period of one (1) year following grant of aid. If these conditions are not met, the applicant library agrees to refund to the State Library all grant fiends paid under this award. Applicaht Library Name _ WS�- Mailing Address _ Code + 4 digit extension 2 Z. Phone Number Fax Number Name of Library Board Chair (PLEASE PRINT) Signature of Library Board Chair or Official Designee Date AGREEMENT 1 have applied to my employer for a scholarship grant. I am enrolled in a graduate program in an accredited library school and have completed the first twelve (12) hours credit. Supporting documents are attached. I have agreed to furnish transcripts at the end of each semester as evidence of credits earned, to remain employed in an Arkansas public library for at least one year following grant of aid and to fulfill any local requirements. If I do not fulfill these agreed conditions, I understand that I must repay to the applicant library all finds paid to me from this award. Tessl CA S✓�� 1 Participant Name (PLEASE PRINT) Partic anl's Signature Date RECOMMENDATION I have reviewed this application and the supporting documents. I recommend that the State Library Board ( ) approve () deny this application. Signature of State Librarian Date ACTION TAKEN In a regular meeting of the State Library Board held on _ _ the Board voted to ( ) approve ( ) deny this application. Signature of State Library Board Chairman Date 31 FAYETTEVILLE PUBLIC LIBRARY MEMO To: Fayetteville Public Library Board of Trustees From: David Johnson, Executive Director Date: April 19, 2021 Re: Banking, Investment, and Credit Card Administrative Duty Assignment Resolution Background/Discussion: Fayetteville Public Library has banking relationships with Arvest, 1St Security, Bank of Fayetteville/Farmer & Merchants banks, investment management relationships with Garrison Investment Management and Charles Schwab and credit card relationships with Arvest/CentreSuite and TSYS. Each of these financial relationships require the Accounting staff to interact with the various banks, investment firms and credit card companies on a periodic basis to conduct library business. In working with these financial institutions to transfer administrative duties to the new accounting staff several have asked for minutes/resolutions from the Board of Trustees authorizing the new staff members to perform administrative functions with each service provider. This delegation of administrative authority does not allow the Accounting staff to sign any legal documents except for the purposes of establishing the administrative functions associated with each account. A sample form is attached for BOT review. Recommendation: Staff requests the Board of Trustees approve the accompanying resolution to authorize the Accounting staff to perform administrative duties with the various financial services firms/organizations. 32 NOT FOR PROFIT BENEFICIAL OWNERSHIP and AUTHORIZED CONTACTS Person providing information on behalf of the legal entity must provide the following information: a. Name of Person providing information: Sallie Overbey Title: Secretary b. Name of Legal Entity for which information is being provided: Fayetteville Public Library c. Business Address of Legal Entity: 401 West Mountain Street d. Entity Tax ID Number: 71-6039025 Phone Number: 479-856-7000 Controlling Manager The following information for one individual with significant responsibility for managing the legal entity listed above, such as: An executive officer or senior manager {e.g. Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, Managing Member, General Partner, President, Vice President, Treasurer); or Any other individual who regularly performs similar functions. Name/Title: Date of Birth: Social Security Number: Residential Address: Name: Street: Tamika Ball Title: City, State, Zip Code: Accountant I, (name of person providing information), hereby certify, to the best of my knowledge, that the information provided is complete and correct. n (Date) Foreign persons must provide a passport number and country of issuance, or similar identification number. In lieu of a passport number, foreign persons may also provide an alien identification card number, or number and country of issuance of any other government -issued document evidencing nationality or residence and bearing a photograph or similar safeguard. List all Authorized Contacts for your account: Authorized Contacts can make changes to the account, such as: address change, add authorized user, make payments, obtain billing information, etc. Name Phone Number Email Address Benee Eddins 479-236-1244 beddinskfa. ling Camryn Pratt 830-446-2416 cprattkfa. ling *Any person not listed above will be removed as an Authorized Contact from your account. 33 Fayetteville Public Library RESOLUTION WHEREAS, the Directors of the Fayetteville Public Library Board of Trustees determine it is in the best interest of the Library to designate certain Fayetteville Public Library staff to administer the various banking, investment, and credit card affairs of the Library, NOW, THEREFORE BE IT RESOLVED that: The Fayetteville Public Library Board of Trustees authorizes the Fayetteville Public Library Staff listed below to serve as Controlling Manager and Authorized Contacts for the Fayetteville Public Library banking, investment, and credit card accounts established with and/or issued by: Arvest Bank, 1st Security Bank, Bank of Fayetteville/Farmers and Merchants Bank, Garrison Investment Management, Charles Schwab, and Arvest/CentreSuite. BE IT RESOLVED that any persons not listed below be removed as Controlling Manager or Authorized Contacts to Fayetteville Public Library banking, investment, and/or credit card accounts. Fayetteville Public Library Staff Designation Tamika Ball Controlling Manager/Authorized Contact Benee Eddins Authorized Contact Camryn Pratt Authorized Contact Rob Qualls, President Fayetteville Public Library Board of Trustees Sallie Overbey, Secretary Fayetteville Public Library Board of Trustees Date Date 34 Fayetteville Fa et Mountain St. Fayetteville, AR 72701 Public Library 479.856.7000 ® questions@faylib.org faylib.org MEMO To: Fayetteville Public Library Board of Trustees From: David Johnson, Executive Director Date: April 19, 2021 Re: Roll -Over Budget Adjustment from 2020 Background: After the approval in February of the Roll -Over Budget from 2020 to 2021, staff discovered that the adjustment did not account for the funds awarded in late 2020 from the IMLS grant. The grant, as part of the CARES Act, will pay for the equipment and technology in the 24/7 library. In November of 2020, the BOT approved a budget adjustment recognizing the grant, and authorized the renovation of the Level 300 lobby area. This Budget Adjustment seeks to amend the 2021 Budget by appropriating $42,000 in Fund 30 (Facilities Replacement) to enable the remodel of the Level 300 lobby area for the 24/7 library. Facilities Reserves has sufficient cash to fund this request. Recommendation: Staff requests that the Board of Trustees approve the attached budget adjustment. 35 Fayetteville Public Library Staff Review Form N/A for Non -Agenda Item April 2021 BOT Meeting Library Board of Trustees Meeting Date - Agenda Item Only Tamika Ball 3/25/2021 Accounting Submitted By Submitted Date Division / Department Action Recommendation: The Board of Trustees are requested to approve a roll-over budget adjustment that amends the 2021 Budget by appropriating $42,000 in Fund 30 - Facilities Replacement to enable the renovation of Level 300 lobby area for the 24/7 library. FPL received an IMLS grant in 2020 to fund the equipment and the BOT approved a budget adjustment recognizing the grant, authoring the purchase of equipment and renovating level 300 lobby area. The original budget adjustment was approved in the November 2020 BOT meeting. Facilities Reserves has sufficient cash to fund this request. Budget Impact: 30-1-5344-25 Library Operations Account Number 21-021 Fund IMLS Grant Project Number Project Title Budgeted Item? Current Budget - 2021 $ 244,000.00 Funds Obligated $ - Current Balance 244,000.00 Does item have a cost? Yes Item Cost $ 42,000.00 Budget Adjustment Attached? No Budget Adjustment $ 42,000.00 Budget Review Remaining Budget Previous Resolution # Original Contract Number: Comments: Approval Date: 36 FAYETTEVILLE PUBLIC LIBRARY MEMO To: Board of Trustees, Fayetteville Public Library From: David Johnson, Executive Director Date: April 19, 2021 Re: Approval of a Parking Space Lease Agreement with CR Crawford Construction Background CR Crawford Construction, the firm in charge of the new Integrity building at the northeast corner of School and South Street, has asked to lease several parking spaces on FPL's South Parking lot for the duration of the project. Their construction team has been using the spaces since February 21, 2021. The terms of the Parking Space Lease Agreement formalize a monthly $900 cost for leasing the spaces, backdated to February 21st. The fee amount is based on the "Hang Tag Permits" for long term parking listed in the Downtown Business District Parking Program (attached). Recommendation Staff requests that the BOT approve the Parking Space Lease Agreement. \\FPLFilesrvl\DATA\ataylor\Desktop\Admin Updates\April BOT\Memo Parking Space Lease Agreement 4.I9.202I.docx 37 CITY OF W04.0 FAY E TTE V I L LE GOVERNMENT COMMUNITY DOING BUSINESS SERVICES HOW DO I... ARKANSAS Home, Government, City Depadments a Parking> Parking Permits and Coupons P Downtown Business District Parking Prog rams Downtown Business District Parking Programs The City of Fayetteville offers a variety of parking programs for the Downtown Business District. Applicable fees for these programs are billed on a quarterly basis and are payable in advance. Check out our parking programs listed below. Walking times from parking lots and garages can be viewed on this map. To purchase a hang -tag, parking card, or coupon code, call the Parking Management Office: 479-575-8280. Gated lots are accessible with a parking card at a cost of $30 per month per space_ Customers will be billed quarterly for a total cost of $9o. The Meadow Street Municipal Parking Deck (2nd level), located behind the Graduate Hotel, is accessible with a parking card and provides covered parking in designated spaces at a cost of $50 per month per space. Customers will be billed quarterly for a total cost of $150. The Town Center Parking Deck, located on the south side of the Town Center, is accessible with a parking card and provides covered parking in non -designated spaces at a cost of $50 per month per space. Customers will be billed quarterly for a total cost of $150. A coupon code may also be purchased for entry into the Town Center deck - 100 uses for $133 or one use for $4. Hang tag permits allow patrons to park at any long-term (red -top) meter in the Downtown Business District at a cost of $30 per month. Permits must be displayed from the rear-view mirror while the vehicle is parked. Customers will be billed quarterly for a total cost of $90. Temporary parking permits are for construction -use only and must be displayed from the rear-view mirror while the vehicle is parked_ Fees vary depending on the required parking area. 38 PARKING SPACE RENTAL AGREEMENT The Parties. This agreement dated on the 1 day of February , 2021 by and between FPL with a mailing address of 401 W Mountain Street Fayetteville state of Arkansas CR Crawford in the City of (Hereinafter known as the `Lessor') and with a mailing address 1102 South Happy Hollow Road Fa ettevil le of in the City of y ,State of Arkansas (Hereinafter known as the `Lessee') for a parking space located at: 401 W Mountain Street II. Term. The term of this agreement shall begin on the 1 day of February , 2021 and continue: (Check One) ❑ - until the day of 120 0 - on a month to month basis. Termination may be made by either party with at least 5 days' written notice. All notices shall be sent to the parties' information in Section I. III. Rent. The rental payment shall be due on the 1 of every month in the amount of N i n e hundred dollars ($ 900 ). Payment shall be delivered to the Lessor by the Lessee in the following manner: By Check made out to: Fayetteville Public Library IV. Subletting. The Lessee is not allowed to sublease (sublet) the space without the direct written consent from the Lessor. bPage 1 of 2 39 V. Current Registration & Insurance. Lessee may only use the space for vehicles that are up-to-date with all State and local registration. In addition, all vehicles must maintain current with insurance that is legal under the State of registration. VI. Maintenance. Lessee is required to keep the vehicle in good repair and free of hazardous leaks of oils or liquids. No repairs of any type are allowed on the parking space and, if needed, must be towed to a location that allows such activities. VI I. Use of Space & Damage. The use of the space may only be for the parking of a vehicle that is owned/leased by the owner. No storage of personal property may be allowed in the space. Lessor is not liable for any damage done to the vehicle or personal property taken from it. All liability to the vehicle and personal property will be responsibility of the Lessee. VIII. Governing Law. This agreement shall be governed under the laws in the State of Arkansas This agreement was signed on the day of Lessor's Signature David Johnson Lessor's Printed Name d 2021 Lessee's Signature Lessee's Printed Name Page 2 of 2 40 FAYETTEVILLE PUBLIC LIBRARY MEMO To: Fayetteville Public Library Board of Trustees From: David Johnson, Executive Director Date: April 19, 2021 Re: Used Book Bin Loan to the Jean Tyson Child Development Study Center Background: In early 2021, an FPL staff member was approached by the Jean Tyson Child Development Study Center (JTCDSC) inquiring into the purchase of five of the old, used children's book bins that were replaced during the expansion. JTCDSC is remodeling their library space, and the budget made the acquisition of new bins cost prohibitive. They were aware of the used FPL bins being held in storage and inquired into the purchase of five bins. Discussion: After careful discussion, it was determined that FPL could only sell the bins if a fair auction were held in which anyone in the public could bid on them. However, after seeking counsel, it was determined that FPL could loan five of the bins to JTCDSC at no cost until JTCDSC was able to purchase their own book bins. The value of the five bins is $2500 ($500 per bin.) Recommendation: Staff recommends approval of FPL and UA JTCDSC Loan Agreement for Personal Property. \\FPLFilesrvl\DATA\ataylor\Desktop\Admin Updates\April BOT\BOT Memo Used Book Bin Loan to the Jean Tyson Child Development Study Center 4.i9.2i.docx 41 LOAN AGREEMENT FOR PERSONAL PROPERTY THIS AGREEMENT, is dated as of this day of , 20 , by and between the Board of Trustees of the University of Arkansas, acting for and on behalf of the University of Arkansas, Fayetteville — Jean Tyson Child Development Study Center ("JTCDSC") and Fayetteville Public Library (the "Lender"). RECITALS: WHEREAS, Lender desires to loan personal property (the "Property") to JTCDSC. WHEREAS, JTCDSC desires to exhibit or otherwise utilize the Property for educational purposes. NOW, THEREFORE, in consideration of the above recitals and the mutual covenants and obligations undertaken herein, Lender and JTCDSC agree as follows: AGREEMENT: 1.01 Duration. The Property items listed below are loaned to JTCDSC at no cost by the Lender for the period: March 10, 2021 to _Alternative items are secured (begin) (terminate) 1.02 The Property. The following items of Property are loaned by Lender to JTCDSC for educational purposes: DESCRIPTION/ QUANTITY SERIAL # UNIT PRICE TOTAL PRICE Five book bins $500.00 $2500.00 Loan Agreement for Personal Property Page 1 42 1.03 Delivery. Lender shall indicate the arrangement for delivery of the Property by marking one of the following blanks: ❑ Lender will be responsible for delivery of the Property to JTCDSC. All costs related to delivery are the responsibility of Lender; or ❑ JTCDSC will be responsible for arranging delivery of the Property to JTCDSC as follows: 1.04 Return. JTCDSC shall indicate the arrangement for return of the Property by marking one of the following blanks: ❑ Lender will be responsible for arranging the return of the Property. If Lender fails to remove the Property at the expiration of this Agreement, JTCDSC will provide Lender with thirty (30) days' written notice to remove the Property. If, after the expiration of 30 days, the Property has not been removed, JTCDSC may either place the Property in storage or return the Property to Lender. ❑ JTCDSC will be responsible for returning the Property to Lender. The Property will be returned to Lender's principal location, unless Lender provides written authorization for an alternative return location. 1.05 Execution and Counterparts. This Agreement may be executed in counterparts, and via facsimile or electronically transmitted signature (i.e., emailed scanned true and correct copy of the signed Agreement), each of which will be considered an original and all of which together will constitute one and the same agreement. 1.06 Entire Agreement and Modification. This Agreement constitutes the entire understanding of the parties as to its subject matter, and revokes and supersedes all prior agreements between the parties and is intended as a final expression of their agreement. This Agreement will not be modified or amended except in writing signed by the parties and specifically referring to this Agreement. This Agreement will take precedence over any other documents between the parties which may conflict with this Agreement. 1.07 No Third -Party Beneficiaries. Lender and JTCDSC are the only parties to this Agreement and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is intended to give, or will be construed to give any benefit or right, whether directly, indirectly or otherwise, to third persons unless such third persons are individually identified by name herein, and expressly described herein as intended beneficiaries. 1.08 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Arkansas. Loan Agreement for Personal Property Page 2 43 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written. Lender: Signature: f Name: Title: Date: JTCDSC Signature: a� " Name: 61) ac)cd e-104 Title: Vtu- CVnCel(c-r: F we/ Date: 3 S. QQI Loan Agreement for Personal Property Page 3 44