2021-04-05 - Agendas - FinalCITY OF
FAYETTEVILLE MEETING AGENDA
%PF ARKANSAS
Parks and Recreation Advisory Board
April 5, 2021
5:30 PM
Zoom Meeting
Members: Join Zoom Meeting:
https://zoom.us/webinar/register/WN 9zshMgRvT5CuLDf3cdlgDQ
Join by Telephone: (Toll Free) 888 475 4499
ID Number: 954 4101 5446
Members: Will Dockery (Chair), Keith Tencleve (Vice -Chair), Andrew Brink, Nicole Claesen,
Julie Chambers, Joel Freund, Shay Hopper, Hugh Kincaid, Stephen Sheely
City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Lee
Farmer, Recreation Superintendent; Ted Jack, Park Planning Superintendent; Zach Foster,
Park Planner; Sonya Morell, Operations Assistant
1. Call to Order
2. Roll Call
3. Approval of March 1, 2021 Meeting Minutes
PRAB Motion:
4. Apple Seeds Annual Report: Mary Thompson, Executive Director Apple Seeds
5. Eagle Scout Project — Alex Sevart Troop 36: Byron Humphry, Park Maintenance
Superintendent
Eagle Scout Project at Kessler Mountain Regional Park to install a bike repair station and
perform trail maintenance.
PRAB Recommendation:
6. Sprina Park Amenitv ODeninas: Bvron Humahrv. Parks Maintenance
Superintendent
7. Spring Recreation Program Updates: Lee Farmer, Recreation Superintendent
8. Strategic Master Plan & Construction Update: Ted Jack, Planning Superintendent
9. Review of HMR Report: Connie Edmonston, Parks & Recreation Director
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
10. Announcements
April 6
Outdoor Fayetteville- Sunset Paddle @ Lake Wilson
April 9-11
Oz Trail US Pro Cup- Centennial Park
April 10 — 11
Outdoor Fayetteville — Paddle/Camp/Hike @ Buffalo River
April 16-18
Oz Trail Us Pro Cup - Centennial Park
April 16-18
Fayetteville Youth Baseball Tournament— Kessler/Gary
Hampton/White River Park
April 20
Outdoor Fayetteville — Sunset Paddle @ Lake Fayetteville
April 22
Outdoor Fayetteville — Mt. Biking @ Lake Fayetteville
April 23-25
Fayetteville Youth Baseball Tournament— Kessler/ White
River Park
April 30 — May 1
Outdoor Fayetteville — Daddy/Daughter Campout @ Lake
Weddington
May 1
Spring Square 2 Square- Razorback Greenway
Next Meeting Date: May 3, 2021
11. Attachments
1. PRAB March 1, 2021 Meeting Minutes
2. Apple Seeds Teaching Farm 220 Annual Report
3. HMR Report
12. Adjourn
CITY OF
= FAYETTEVILLE MEETING MINUTES
ARKANSAS
Parks and Recreation Advisory Board
March 1, 2021
5:30 pm
Zoom Meeting
Members: Will Dockery (Chair), Keith Tencleve (Vice -Chair), Andrew Brink, Nicole Claesen,
Julie Chambers, Joel Freund, Shay Hopper, Hugh Kincaid, Stephen Sheely
Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Lee Farmer,
Recreation Superintendent; Ted Jack, Park Planning Superintendent, Zach Foster, Park
Planner; Sonya Morell, Operations Assistant
1. Call to Order — Dockery called the meeting to order at 5:30 pm.
2. In Attendance: Dockery, Tencleve, Brink, Claesen, Freund, Kincaid, Sheely
Absent: Hopper, Chambers
Staff: Edmonston, Humphry, Farmer, Jack, Morell
3. Approval of January 28, 2021 Special PRAB Meeting
PRAB Motion: Brink moved to approve the Special PRAB Meeting Minutes. Freund
seconded the motion. Motion passed 7-0-0.
4. Approval of February 1, 2021 Meeting Minutes
PRAB Motion: Kincaid moved to approve the February PRAB Meeting Minutes.
Freund seconded the motion. Motion passed 7-0-0.
5. Fayetteville Disc Golf Presentation: Zach Asbury
Asbury discussed the following:
• FDGA been around for almost 20 years
Began at Gulley Park in 1993
Currently the City of Fayetteville has two -disc golf courses - Disc Golf Course
Lake Fayetteville — North Shore and Waxhaw Golf Course at Walker Park
Several events and leagues are held throughout the year
6. Camping Permit Fee: Lee Farmer
Farmer discussed the following:
• PRAB Approved Ordinance Change to allow camping in the parks
• City Council approved
• Reviewed Benchmarks from surrounding areas
• Fee proposed $5.00 Tent Camping and $10.00 for Camping Enclosure.
Board further discussed Camping Permit Fee.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
PRAB Motion: Tencleve moved to approve the Camping Permit Fee. Freund
seconded the motion. Motion passed 7-0-0.
7. Park Land Dedication Ordinance Discussion: Continue discussion from February
Meeting
Jack discussed the PLD's:
Consent to Consider — Two Park Land Dedications — Fee -in -Lieu
o Porter Road Townhomes — MF 38 units - 1.38 ac
o Randal Place — MF 28 units — 3.09 ac
PRAB Motion: Dockery moved to add the two PLD's to the agenda. Sheely
seconded motion. Motion passed 7-0-0.
Park Land Dedication: Ted Jack. Plannina Superintendent
Development Name: Randal Place Development
Engineer: Community By Design, Inc
Owner: Jose D Rodriguez
2901 E Zion Rd
Location:
Park Quadrant
Units:
Money in Lieu Requirement:
Developer's Request:
Staff Recommendation:
Fayetteville, AR 72703
NE of Randal PI * E Zion Rd
NE
28 multi -family units
9,320 sqft of commercial space
$26,656
Money in -Lieu
Money in Lieu
PRAB Motion: Freund moved to accept Fee -In -Lieu. Kincaid seconded the motion.
Motion passed 7-0-0.
Park Land Dedication: Ted Jack. Plannina Superintendent
Development Name:
Porter Rd Townhomes
Engineer:
Community By Design, Inc
Owner:
B Sundarm
Apogee Properties, LLC
1543 Fianna PI Terrace
Fort Smith, AR 72908
Location:
1340 N Porter Rd
Park Quadrant
NW
Units:
38 multi -family units
Money in Lieu Requirement:
$36,176
Developer's Request:
Money in -Lieu
Staff Recommendation:
Money in Lieu
PRAB Motion: Freund moved to accept Fee -In -Lieu. Kincaid seconded the motion.
Motion passed 7-0-0.
8. Strategic Master Plan & Construction Update: Ted Jack, Planning Superintendent
Jack discussed the RFQ Results:
• The city has received the results, but they have not finished compiling them.
• The city received some that are specialized in Impact Study Fees.
Jack discussed the Grain/Farmer's Co -Op:
• Parks will not accept the bridge unless it is rebuilt or replaced or converted to an
artistic piece that respects the historical and cultural significance of the bridge
and is suitable to be located in a public park.
• Bridge area can be added to the park in the future if the above is accomplished.
Tencleve asked about the Impact Fee Study and wanted to know what the board needs
to do. He said it was very important.
Edmonston said there is no funding in 2021 to do the study. HMR is down.
Jack said the cost could be around $70,000 for a study.
Edmonston said the board could consider looking at it in the fall and form a Selection
Committee and select a firm, get a price and get it approved in 2022 budget.
Dockery asked if staff could share average fee -in -lieu numbers to the next meeting, per
year.
Jack said last year was about $550,000, down a bit from the year before.
The board further discussed.
Jack discussed Projects and Strategic Plan Updates:
• Centennial Restroom/Pavilion
o Modus Studios is designing
o Floorplan is based on mountains and peaks of Fayetteville
o It will be on top of the mountain
Dockery said he does not believe it represents the hills and mountains of Fayetteville;
they missed the mark on that. He also said it looks expensive to maintain.
Jack said as they move through development, they will be doing things to reduce the
maintenance of it. It is supposed to be world class and something different.
On the top of the mountain, it can be windy, and this blocks no rain or wind, provides no
shelter. There are seven original hills, and it looks like they were not included. He said it
reminds him of Olympic Villages that cities are stuck with after the Olympics, they don't
really fulfill any needs that the city has.
• Baseball Complex at Kessler Mountain Regional Park:
o Contractor is going to putting up protections fencing.
0 14-month construction period.
• Gulley Park Parking Lot
o Work continues, few setbacks with weather
• Restroom Renovations — Phase One Underway
o Walker — Refurbish one and replace another
o Lake Fayetteville Ballfields — Refurbish
o Finger Park — Refurbish
o Lewis Park — Refurbish
o Phase Two is the new restroom at Wilson — In design
• Walker Skateboard Park Lights
o Contractor given notice to proceed
• Centennial park
o Finishing up on trail work
• YRCC
o Steering Committee selected and will meet mid -March
o Expansion part of the 2019 Bond Project a million dollars.
• Square Gardens Lighting
o Approved contract with King Electric to begin wiring for vendor power
o Working on designs for the inside lights
• Strategic Plan
o Keep staff updated if you see something new in surrounding areas
involving recreation and parks
o Advisory Committee Meeting Friday with Design Workshop
■ Roles and Expectations of the Advisory Committee
■ Anticipated Schedule
■ Meeting will be recorded
9. Review of HMR Report: Connie Edmonston, Parks & Recreation Director
Edmonston reviewed the following:
• For January, we were down $29,962 (10%)
• Hotel is down, but restaurants are increasing
10. Announcements
March 1 Spring Youth Baseball Starts
March 1 Adult Spring Soccer Games Start:
Kessler Mountain Regional Park
March 1: Be Active Summer Camp Registration Opens
4
March 1:
YRCC Summer FUN4KIDS Camp Registration Opens
March 2:
YRCC X-Factor Starts
March 5-7
Fayetteville Youth Baseball Tournament:
Kessler/White River/Gary Hampton
March 6:
Youth Soccer Starts
March 6:
Outdoor Fayetteville Day Hike: Kessler
March 6:
Outdoor Fayetteville Mt Bike: Lake Fayetteville
March 12-14:
Crowder College Softball Tournament:
Gary Hampton
March 15:
Outdoor Fayetteville Backcountry Cooking: Veterans
Memorial Park
March 16:
Outdoor Fayetteville Day Hike and Smores: Centennial
Park
March 22-26: YRCC Spring Break Camp Starts (Virtual)
March 26-27: Outdoor Fayetteville Backpacking Trip:
Kessler Mountain Regional Park
March 29: Spring Youth Softball Starts: Lake Fayetteville
March 29: Spring Adult Softball Starts: Gary Hampton
Next Meeting Date: April 5, 2021
11. Attachments
1. PRAB January 28, 2021 Special Meeting Minutes
2. PRAB February 1, 2021 Meeting Minutes
3. HMR Report
12. Adjourn: Dockery adjourned the meeting at 6:38 pm.
13. Submitted by: Sonya Morell, Operations Assistant
PRAB minutes provides the basic discussions and motions of the PRAB meeting.
For more information, please refer to the PRAB meeting video provided on the city's
website.
40
I A 0
ANNUAL REPORT
2020
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ad•ap•ta•tion /,adap'taSH(a)n/ adjustment to
environmental conditions: such as modification
of an organism or its parts that makes it more
fit for existence under the conditions of its
environment: a heritable physical or behavioral trait
that serves a specific function and improves an
organism's fitness or survival.
If you could choose a word to describe our year, it
would definitely be adaptation. 2020 has been a
year of adapting to a changing world. Adaptation and
innovation have been fundamental to our work in every
facet of our organization.
Each new challenge brought learning, growth and new
methods of inspiring children. Our mission remains rock
solid, but our means for delivering it has never been
more dynamic and comprehensive.
This year has vividly shown the vulnerabilities in our
community and beyond. It has been a time when
the needs of the community are highest, demanding
meaningful work. Apple Seeds jumped in to serve
quickly and collaboratively.
Mary Thompson,
Executive Director
The vulnerability of our youth has been made all the
more evident this year as obesity and food insecurity Our Mission,.
•
may contribute to compromised immune function.
There has never been a more important time to build To inspire healthy living through
nutritional knowledge, increase access to fresh garden -based education.
produce and create life-long habits for health.
We Believe That All Children,
Can have access to fresl
• fruits and vegetables
2 Can build their love of
• fresh, real food
3 Can be empowered with skills and
• knowledge for better food choices
4Can feel a sense of belonging when
• sitting down at the Apple Seeds tab
RESPONDING in 2020
Donating Fresh Produce to
Food -Insecure Youth
When schools closed in March, Apple Seeds knew first-
hand the food vulnerability of our youth. We immediately
created a new program for the explicit purpose of getting
fresh produce into the hands of food -insecure youth.
Response included:
40 Doubling our planting and harvest yields
on the farm
16 Partnering with schools and other food
distribution outlets for youth
46 Providing kid -tested recipes with our
weekly food donations to inspire usage
40 Creating short cooking videos to inspire
kids to cook with the produce
at home
In 2020 Apple Seeds grew
(%790
pounds of fresh, nutritious
fruits & vegetables
made donations of
a,550
family portions.
The Farm
The Teaching Farm is located on 2 acres of land
at Gulley Park leased from the City of Fayetteville
through 2035. It encompasses our teaching
gardens, orchard and teaching kitchen. Here we
grow the nutritious produce that is the foundation
for all of our education programs. It's a place
where students explore, plant, harvest and
prepare familiar and new foods.
vat SEEDS LOOMOK
a
40A Our
'y Distributed almost 5 TONS of
fresh produce to students and their
families (9,714 POUNDS)
Reached 9,395
STUDENTS
with our educational
2W programs,1,'75'7 of
these were in person
prior to March school
shut -down
Trained 24 NEW
FACILITATORS for
Growing My Plate nutritional
education program
Arkansas PBS
Impact
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NG
Apple Seeds content aired
on AR PBS TWICE
VIRTUAL PROGRAMS GET GREAT RESULTS
Apple Seeds implemented education programs in person
during the first quarter of 2020, then adapted to virtual learning
methods. The impact was surprisingly high for our virtual programs.
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created 31 new educational videos
that received 14,59f� views
59% of students reported 44
making the recipe IWO#
■jai.
61% of students reported using a
nutrition label after the lesson
78% of students reported Y H
they were willing to eat kale K LE
1001i71% of students reported
an increase in vegetable
consumption (Growing My Plate)
Teachers from 10 STATES
participated in Apple Seeds 46
Virtual Farm Field Trips
4,796 STUDENTS participated in
virtual field trips to Apple Seeds
Cooking in the Schools
2020 ADAPTATION CALENDAR
Jan -March
March -Dec
A 45-minute high energy program with elementary
and middle school students incorporating grade
standards. Students learn critical principals of
nutrition and make and sample their very own snack
using veggies from the Apple Seeds teaching farm.
Each child goes home with the recipe and ingredients
to recreate this treat at home so the whole family can
be part of this new adventure in good -for -you food.
Adapted to virtual programming in April 2020 and
launched via Arkansas PBS Alternative Methods
of Instruction in May 2020. This program has been
re-established with video, teachers guide, student
workbook/worksheets and an assessment quiz for
turn -key support to any and all educators in fall 2020.
.............. .....................
...
Supported by: Walmart :,: Foundation THE CL O COMPANY
Farm Lab
Connecting students with where their food comes
from, this program includes: planting a seed,
harvesting vegetables, and preparing a fresh snack.
Students learn valuable nutrition concepts and how
great fresh, healthy food can taste. Educational
standards are woven into an interactive investigation
of the gardens for 2nd and 4th graders.
Adapted to video and virtual programming in summer
2020 providing educators fall teaching material. This
program is now being used by teachers all across the
state and from as far away as California.
Supported by:
Chobant Tyson
Garden Workshops
Taught by community experts and
Apple Seeds' staff, these workshops
offer practical instruction that can be
implemented at home and serve as
a community connection point. And
there is no cost to participate!
Leveraging activity on the farm and
the expertise of our resident Farm
Farm to Table
This cooking class builds enthusiasm around fruits
and vegetables, empowering students with new
skills and igniting their desire for healthy food.
Students typically get to experience the whole farm
to table adventure on the Apple Seeds teaching
farm in this 2 hour cooking class.
The launch of the Apple Seeds' YouTube channel
marks the adaptation of this program to virtual
outreach. The short videos written, filmed, edited
and produced by our team connect kids with the
farm to table adventure in mini episodes and inspires
them to cook at home.
Supported by: THE CLOROX COMPANY
'N/�
Manager, Apple Seeds launched
educational gardening videos
beginning in April. With the
upsurge and interest in gardening,
this provided viewers with
practical and useful instruction on
everything from sowing seeds to
companion plantings and irrigation.
Growing My Plate
In partnership with Arkansas
Hunger Relief and Arkansas
Children's Research Institute
(ACRI) and adapted from Cooking
Matters for a garden -based
cooking class.
This six -week cooking class builds
a solid foundation in cooking
and nutrition. Students harvest
produce from the gardens and
prepare a nutritious garden -
based recipe each week. Led by
the Apple Seeds' team on the
Teaching Farm in Fayetteville
where we train facilitators who
then go lead the program across
the state.
During fall 2020 this program
was adapted to video and
virtual outreach. A virtual 6 week
program packed with engaging
videos connects students to
the Apple Seeds Teaching Farm
and Teaching Kitchen. We spent
the fall developing content &
videography, creating a training
platform, and piloting the virtual
implementation of this program.
We plan to make this available in
the spring of 2021.
Supported by:
A
KOH cscares.
GRI;IWING
MY PL ATE
40
We want to take a moment
to sincerely thank those who
provided support through
donations, grants and in -kind
contributions this year. With
your contributions we will meet
the future with optimism and
gratitude!
With Gratitude
Adventure Subaru
Arkansas Community
Foundation
AmeriCorps VISTA
Arkansas Garden Corps
Arkansas Hunger Relief
Bordinos
Chobani
Church & Dwight Employee
Giving Fund
Co -Op COzark Natural Foods)
Cox Charities
Fossil Cove Brewing Co.
Generations Health &
Wellness
(,'rni inri Tri ith
Event Sponsors
Fundraising was made more challenging by COVID, but
thanks to the time, talent and financial contributions of
many we made a way.
The Kitchen Table
(January & February)
Chefs
Chef Steven Brooks
Chef Haley O'Brien
Sponsors
JRs Kombu&
Ozark Beer C
Picnic from the Farm
(June, July & August)
Chefs
Chef Haley O'Brien
Chef Brooks Cameron
Harps Food Stores
Kara's Urgent Care
NWA Equitable Food
Response & Relief Project
Perennial Garden Club
Research Chefs
Association
Rotary Club of Fayetteville
Specialized Real Estate
Group
Sturgis Charitable Trust
The Clorox Company
Tyson Foods
United Way of NWA
VMLY&R
\A/almart Fni inrlatinn
Sponsors
CO Ozark I('.hnhnni
Natural
An Evening From the
Farm
Chefs
Jordan Wright of Wright's
Barbecue
Chef Jerrmy Gawthrop
of Woodstone and Roots
Festival
Chef Brooks Cameron
Chef Corey McCain of
Bordinos
Chef Haley O'Brien
Sponsors
Cooks Venture
Generations Health &
Wellness
Ground Truth
Signature Bank
Woodstone
in -Kind Support
Music by Smokey & the
Mirror
Flowers from Dripping
Springs & Washington
County Master Gardeners
Photography by Meredith
Mashburn
Design by Brittany Phillips
Design
Fossil Cove
Community & Educational Partners
This year has been like no other. It's proven time and again, it takes
teamwork and great partners to face an uncertain future. The following
have been part of the journey to educate and support children in 2020.
Community
ALLPS School of Innovation,
Fayetteville
Ames Orchard
Arkansas Children's Hospital
Research Institute
Arkansas Hunger Relief Alliance
Arkansas PBS
Arkansas Children's Northwest
Hospital
Bentonville Public Library
Big Brothers Big Sisters of NWA
BITE NWA
Believers Homeschool
Camp War Eagle SOAR
Citiscapes Magazine
City of Fayetteville
Edible Culture
Fayetteville Public Library
Farmington Public Library
FoodCorps
Hoffenrich Productions
NWA Foodbank & Mobile
Pantry
NWA Progressive
Homeschoolers
Outback Pantry, Fayetteville
Public Schools
OZONE, Fayetteville
OZONE, Springdale
Ozark All Seasons Farm
SOAR Parson Hills, Springdale
Springdale Housing Authority
St. Vincent De Paul Food Bank
University of Arkansas
Department of Health
University of Arkansas
Sustainability Club
University of Arkansas
Volunteer Action Center
Washington County Master
Gardeners
Washington County Teen
Leadership
West Fork Public Library
Your Media
Youth Bridge
Yvonne Richardson Center
Education
Bayard Middle School,
Springdale
Bernice Young Elementary
School, Springdale
Bright Field Middle School,
Bentonville
Butterfield Elementary,
Fayetteville
Decatur School District SPARK
Program, Decatur
Don Tyson Elementary School,
Springdale
Elkins Elementary School,
Elkins
Elmdale Elementary, Springdale
Elmwood Middle School, Rogers
Fairview Elementary, Rogers
Folsom Elementary, Farmington
Frank Tillery Elementary, Rogers
George Elementary, Springdale
Grace Hill Elementary, Rogers
Gravette Elementary, Gravette
Greenland Elementary,
Greenland
Happy Hollow Elementary,
Fayetteville
Harp Elementary, Springdale
Helen Tyson Middle School,
Springdale
Hellstern Middle School,
Springdale
Holcomb Elementary,
Fayetteville
Holt Middle School - OZONE,
Fayetteville
Janie Darr Elementary, Rogers
John Tyson Elementary,
Springdale
Jones Elementary, Springdale
Jones Elementary - SOAR,
Springdale
Lee Elementary, Springdale
Leverett Elementary,
Fayetteville
Lincoln Middle School, Lincoln
Linda Childers Knapp
Elementary, Springdale
McNair Middle School,
Fayetteville
Monitor Elementary, Springdale
Northside Elementary, Rogers
Oakdale Middle School, Rogers
Owl Creek School, Fayetteville
Parson Hills Elementary,
Springdale
Ramay Jr. High - Girls Rock,
Fayetteville
Root Elementary, Fayetteville
Sonora Middle School,
Springdale
TG Smith Elementary,
Springdale
The New School, Fayetteville
Vandergriff Elementary,
Fayetteville
Virtual Academy, Fayetteville
Walker Elementary, Springdale
Walnut Farm Montessori
Washington Elementary,
Fayetteville
West Fork Elementary, West
Fork
West Fork High School, West
Fork
Westwood Elementary,
Springdale
2020 Financial
Summary
Income: $478.577
The focus this year was to
reduce the budget for 2020
and plan strategically for
uncertainties through 2022.
Your Team
Apple Seeds is powered by a dedicated staff which is supercharged by AmeriCorps
VISTA team members. This group runs the farm and teaching kitchen, designs
and executes educational programs, provides garden education programs to the
community and is changing the nutrition and health of future generations.
Mary Thompson — Executive Director, Cale Nicholson — Farm Manager, Brett Williams — Program Director,
Tanya Collins — Marketing Director, Becky Miller — Program Manager, Ellen Carroll — Virtual Program Manager,
AmeriCorps VISTA, Lizzie Park — Farm Lab Coordinator, AmeriCorps VISTA, Bailey Stewart — Farm Lab
Coordinator AmeriCorp VISTA, Alex Kelch — Farm to Table Coordinator, AmeriCorps VISTA, Sarah Zalucha —
Program & Volunteer Coordinator AmeriCorps VISTA Brett Williams Cnot pictured), Bailey Stewart (not pictured)
And we are very thankful for those who volunteer their time to extend our outreach.
Board of Directors
Logan Webster
Mac Campbell
Kelcie Atwell
Christena Devlin
Sarah Johnson
Ruth Bradley Weyland
Kyra Ramsey
Michele Senlikci
Grant Wilson
Chris Nelson
A I '�
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2648 North Old Wire Road I Fayetteville, AR 72703 1 Contact@appleseedsnwa.org
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Report design: Brittany Phillips Design I Photography: Meredith Mashburn, Tanya Collins
Fayetteville Parks and Recreation HMR Comparison
2017-2021
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2017 ' 2018 2019 02020 2021
Year to Date 2017 2018 2019 2020 2021
Total
Comparison $ 509,708 $ 543,320 $ 547,443 $ 570,403 $ 489,432
YTD 2020-2021
-14.2%
YTD 2020-2021
($80,971)