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2021-04-05 - Agendas - FinalCITY OF FAYETTEVILLE MEETING AGENDA %PF ARKANSAS Parks and Recreation Advisory Board April 5, 2021 5:30 PM Zoom Meeting Members: Join Zoom Meeting: https://zoom.us/webinar/register/WN 9zshMgRvT5CuLDf3cdlgDQ Join by Telephone: (Toll Free) 888 475 4499 ID Number: 954 4101 5446 Members: Will Dockery (Chair), Keith Tencleve (Vice -Chair), Andrew Brink, Nicole Claesen, Julie Chambers, Joel Freund, Shay Hopper, Hugh Kincaid, Stephen Sheely City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Lee Farmer, Recreation Superintendent; Ted Jack, Park Planning Superintendent; Zach Foster, Park Planner; Sonya Morell, Operations Assistant 1. Call to Order 2. Roll Call 3. Approval of March 1, 2021 Meeting Minutes PRAB Motion: 4. Apple Seeds Annual Report: Mary Thompson, Executive Director Apple Seeds 5. Eagle Scout Project — Alex Sevart Troop 36: Byron Humphry, Park Maintenance Superintendent Eagle Scout Project at Kessler Mountain Regional Park to install a bike repair station and perform trail maintenance. PRAB Recommendation: 6. Sprina Park Amenitv ODeninas: Bvron Humahrv. Parks Maintenance Superintendent 7. Spring Recreation Program Updates: Lee Farmer, Recreation Superintendent 8. Strategic Master Plan & Construction Update: Ted Jack, Planning Superintendent 9. Review of HMR Report: Connie Edmonston, Parks & Recreation Director Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 10. Announcements April 6 Outdoor Fayetteville- Sunset Paddle @ Lake Wilson April 9-11 Oz Trail US Pro Cup- Centennial Park April 10 — 11 Outdoor Fayetteville — Paddle/Camp/Hike @ Buffalo River April 16-18 Oz Trail Us Pro Cup - Centennial Park April 16-18 Fayetteville Youth Baseball Tournament— Kessler/Gary Hampton/White River Park April 20 Outdoor Fayetteville — Sunset Paddle @ Lake Fayetteville April 22 Outdoor Fayetteville — Mt. Biking @ Lake Fayetteville April 23-25 Fayetteville Youth Baseball Tournament— Kessler/ White River Park April 30 — May 1 Outdoor Fayetteville — Daddy/Daughter Campout @ Lake Weddington May 1 Spring Square 2 Square- Razorback Greenway Next Meeting Date: May 3, 2021 11. Attachments 1. PRAB March 1, 2021 Meeting Minutes 2. Apple Seeds Teaching Farm 220 Annual Report 3. HMR Report 12. Adjourn CITY OF = FAYETTEVILLE MEETING MINUTES ARKANSAS Parks and Recreation Advisory Board March 1, 2021 5:30 pm Zoom Meeting Members: Will Dockery (Chair), Keith Tencleve (Vice -Chair), Andrew Brink, Nicole Claesen, Julie Chambers, Joel Freund, Shay Hopper, Hugh Kincaid, Stephen Sheely Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Lee Farmer, Recreation Superintendent; Ted Jack, Park Planning Superintendent, Zach Foster, Park Planner; Sonya Morell, Operations Assistant 1. Call to Order — Dockery called the meeting to order at 5:30 pm. 2. In Attendance: Dockery, Tencleve, Brink, Claesen, Freund, Kincaid, Sheely Absent: Hopper, Chambers Staff: Edmonston, Humphry, Farmer, Jack, Morell 3. Approval of January 28, 2021 Special PRAB Meeting PRAB Motion: Brink moved to approve the Special PRAB Meeting Minutes. Freund seconded the motion. Motion passed 7-0-0. 4. Approval of February 1, 2021 Meeting Minutes PRAB Motion: Kincaid moved to approve the February PRAB Meeting Minutes. Freund seconded the motion. Motion passed 7-0-0. 5. Fayetteville Disc Golf Presentation: Zach Asbury Asbury discussed the following: • FDGA been around for almost 20 years Began at Gulley Park in 1993 Currently the City of Fayetteville has two -disc golf courses - Disc Golf Course Lake Fayetteville — North Shore and Waxhaw Golf Course at Walker Park Several events and leagues are held throughout the year 6. Camping Permit Fee: Lee Farmer Farmer discussed the following: • PRAB Approved Ordinance Change to allow camping in the parks • City Council approved • Reviewed Benchmarks from surrounding areas • Fee proposed $5.00 Tent Camping and $10.00 for Camping Enclosure. Board further discussed Camping Permit Fee. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 PRAB Motion: Tencleve moved to approve the Camping Permit Fee. Freund seconded the motion. Motion passed 7-0-0. 7. Park Land Dedication Ordinance Discussion: Continue discussion from February Meeting Jack discussed the PLD's: Consent to Consider — Two Park Land Dedications — Fee -in -Lieu o Porter Road Townhomes — MF 38 units - 1.38 ac o Randal Place — MF 28 units — 3.09 ac PRAB Motion: Dockery moved to add the two PLD's to the agenda. Sheely seconded motion. Motion passed 7-0-0. Park Land Dedication: Ted Jack. Plannina Superintendent Development Name: Randal Place Development Engineer: Community By Design, Inc Owner: Jose D Rodriguez 2901 E Zion Rd Location: Park Quadrant Units: Money in Lieu Requirement: Developer's Request: Staff Recommendation: Fayetteville, AR 72703 NE of Randal PI * E Zion Rd NE 28 multi -family units 9,320 sqft of commercial space $26,656 Money in -Lieu Money in Lieu PRAB Motion: Freund moved to accept Fee -In -Lieu. Kincaid seconded the motion. Motion passed 7-0-0. Park Land Dedication: Ted Jack. Plannina Superintendent Development Name: Porter Rd Townhomes Engineer: Community By Design, Inc Owner: B Sundarm Apogee Properties, LLC 1543 Fianna PI Terrace Fort Smith, AR 72908 Location: 1340 N Porter Rd Park Quadrant NW Units: 38 multi -family units Money in Lieu Requirement: $36,176 Developer's Request: Money in -Lieu Staff Recommendation: Money in Lieu PRAB Motion: Freund moved to accept Fee -In -Lieu. Kincaid seconded the motion. Motion passed 7-0-0. 8. Strategic Master Plan & Construction Update: Ted Jack, Planning Superintendent Jack discussed the RFQ Results: • The city has received the results, but they have not finished compiling them. • The city received some that are specialized in Impact Study Fees. Jack discussed the Grain/Farmer's Co -Op: • Parks will not accept the bridge unless it is rebuilt or replaced or converted to an artistic piece that respects the historical and cultural significance of the bridge and is suitable to be located in a public park. • Bridge area can be added to the park in the future if the above is accomplished. Tencleve asked about the Impact Fee Study and wanted to know what the board needs to do. He said it was very important. Edmonston said there is no funding in 2021 to do the study. HMR is down. Jack said the cost could be around $70,000 for a study. Edmonston said the board could consider looking at it in the fall and form a Selection Committee and select a firm, get a price and get it approved in 2022 budget. Dockery asked if staff could share average fee -in -lieu numbers to the next meeting, per year. Jack said last year was about $550,000, down a bit from the year before. The board further discussed. Jack discussed Projects and Strategic Plan Updates: • Centennial Restroom/Pavilion o Modus Studios is designing o Floorplan is based on mountains and peaks of Fayetteville o It will be on top of the mountain Dockery said he does not believe it represents the hills and mountains of Fayetteville; they missed the mark on that. He also said it looks expensive to maintain. Jack said as they move through development, they will be doing things to reduce the maintenance of it. It is supposed to be world class and something different. On the top of the mountain, it can be windy, and this blocks no rain or wind, provides no shelter. There are seven original hills, and it looks like they were not included. He said it reminds him of Olympic Villages that cities are stuck with after the Olympics, they don't really fulfill any needs that the city has. • Baseball Complex at Kessler Mountain Regional Park: o Contractor is going to putting up protections fencing. 0 14-month construction period. • Gulley Park Parking Lot o Work continues, few setbacks with weather • Restroom Renovations — Phase One Underway o Walker — Refurbish one and replace another o Lake Fayetteville Ballfields — Refurbish o Finger Park — Refurbish o Lewis Park — Refurbish o Phase Two is the new restroom at Wilson — In design • Walker Skateboard Park Lights o Contractor given notice to proceed • Centennial park o Finishing up on trail work • YRCC o Steering Committee selected and will meet mid -March o Expansion part of the 2019 Bond Project a million dollars. • Square Gardens Lighting o Approved contract with King Electric to begin wiring for vendor power o Working on designs for the inside lights • Strategic Plan o Keep staff updated if you see something new in surrounding areas involving recreation and parks o Advisory Committee Meeting Friday with Design Workshop ■ Roles and Expectations of the Advisory Committee ■ Anticipated Schedule ■ Meeting will be recorded 9. Review of HMR Report: Connie Edmonston, Parks & Recreation Director Edmonston reviewed the following: • For January, we were down $29,962 (10%) • Hotel is down, but restaurants are increasing 10. Announcements March 1 Spring Youth Baseball Starts March 1 Adult Spring Soccer Games Start: Kessler Mountain Regional Park March 1: Be Active Summer Camp Registration Opens 4 March 1: YRCC Summer FUN4KIDS Camp Registration Opens March 2: YRCC X-Factor Starts March 5-7 Fayetteville Youth Baseball Tournament: Kessler/White River/Gary Hampton March 6: Youth Soccer Starts March 6: Outdoor Fayetteville Day Hike: Kessler March 6: Outdoor Fayetteville Mt Bike: Lake Fayetteville March 12-14: Crowder College Softball Tournament: Gary Hampton March 15: Outdoor Fayetteville Backcountry Cooking: Veterans Memorial Park March 16: Outdoor Fayetteville Day Hike and Smores: Centennial Park March 22-26: YRCC Spring Break Camp Starts (Virtual) March 26-27: Outdoor Fayetteville Backpacking Trip: Kessler Mountain Regional Park March 29: Spring Youth Softball Starts: Lake Fayetteville March 29: Spring Adult Softball Starts: Gary Hampton Next Meeting Date: April 5, 2021 11. Attachments 1. PRAB January 28, 2021 Special Meeting Minutes 2. PRAB February 1, 2021 Meeting Minutes 3. HMR Report 12. Adjourn: Dockery adjourned the meeting at 6:38 pm. 13. Submitted by: Sonya Morell, Operations Assistant PRAB minutes provides the basic discussions and motions of the PRAB meeting. For more information, please refer to the PRAB meeting video provided on the city's website. 40 I A 0 ANNUAL REPORT 2020 IYAWO.W. •*"dam w Wr IISWrf 4 ad•ap•ta•tion /,adap'taSH(a)n/ adjustment to environmental conditions: such as modification of an organism or its parts that makes it more fit for existence under the conditions of its environment: a heritable physical or behavioral trait that serves a specific function and improves an organism's fitness or survival. If you could choose a word to describe our year, it would definitely be adaptation. 2020 has been a year of adapting to a changing world. Adaptation and innovation have been fundamental to our work in every facet of our organization. Each new challenge brought learning, growth and new methods of inspiring children. Our mission remains rock solid, but our means for delivering it has never been more dynamic and comprehensive. This year has vividly shown the vulnerabilities in our community and beyond. It has been a time when the needs of the community are highest, demanding meaningful work. Apple Seeds jumped in to serve quickly and collaboratively. Mary Thompson, Executive Director The vulnerability of our youth has been made all the more evident this year as obesity and food insecurity Our Mission,. • may contribute to compromised immune function. There has never been a more important time to build To inspire healthy living through nutritional knowledge, increase access to fresh garden -based education. produce and create life-long habits for health. We Believe That All Children, Can have access to fresl • fruits and vegetables 2 Can build their love of • fresh, real food 3 Can be empowered with skills and • knowledge for better food choices 4Can feel a sense of belonging when • sitting down at the Apple Seeds tab RESPONDING in 2020 Donating Fresh Produce to Food -Insecure Youth When schools closed in March, Apple Seeds knew first- hand the food vulnerability of our youth. We immediately created a new program for the explicit purpose of getting fresh produce into the hands of food -insecure youth. Response included: 40 Doubling our planting and harvest yields on the farm 16 Partnering with schools and other food distribution outlets for youth 46 Providing kid -tested recipes with our weekly food donations to inspire usage 40 Creating short cooking videos to inspire kids to cook with the produce at home In 2020 Apple Seeds grew (%790 pounds of fresh, nutritious fruits & vegetables made donations of a,550 family portions. The Farm The Teaching Farm is located on 2 acres of land at Gulley Park leased from the City of Fayetteville through 2035. It encompasses our teaching gardens, orchard and teaching kitchen. Here we grow the nutritious produce that is the foundation for all of our education programs. It's a place where students explore, plant, harvest and prepare familiar and new foods. vat SEEDS LOOMOK a 40A Our 'y Distributed almost 5 TONS of fresh produce to students and their families (9,714 POUNDS) Reached 9,395 STUDENTS with our educational 2W programs,1,'75'7 of these were in person prior to March school shut -down Trained 24 NEW FACILITATORS for Growing My Plate nutritional education program Arkansas PBS Impact 2 'ps O� IFgRjV' NG Apple Seeds content aired on AR PBS TWICE VIRTUAL PROGRAMS GET GREAT RESULTS Apple Seeds implemented education programs in person during the first quarter of 2020, then adapted to virtual learning methods. The impact was surprisingly high for our virtual programs. i ** I I QO,9 a�01 created 31 new educational videos that received 14,59f� views 59% of students reported 44 making the recipe IWO# ■jai. 61% of students reported using a nutrition label after the lesson 78% of students reported Y H they were willing to eat kale K LE 1001i71% of students reported an increase in vegetable consumption (Growing My Plate) Teachers from 10 STATES participated in Apple Seeds 46 Virtual Farm Field Trips 4,796 STUDENTS participated in virtual field trips to Apple Seeds Cooking in the Schools 2020 ADAPTATION CALENDAR Jan -March March -Dec A 45-minute high energy program with elementary and middle school students incorporating grade standards. Students learn critical principals of nutrition and make and sample their very own snack using veggies from the Apple Seeds teaching farm. Each child goes home with the recipe and ingredients to recreate this treat at home so the whole family can be part of this new adventure in good -for -you food. Adapted to virtual programming in April 2020 and launched via Arkansas PBS Alternative Methods of Instruction in May 2020. This program has been re-established with video, teachers guide, student workbook/worksheets and an assessment quiz for turn -key support to any and all educators in fall 2020. .............. ..................... ... Supported by: Walmart :,: Foundation THE CL O COMPANY Farm Lab Connecting students with where their food comes from, this program includes: planting a seed, harvesting vegetables, and preparing a fresh snack. Students learn valuable nutrition concepts and how great fresh, healthy food can taste. Educational standards are woven into an interactive investigation of the gardens for 2nd and 4th graders. Adapted to video and virtual programming in summer 2020 providing educators fall teaching material. This program is now being used by teachers all across the state and from as far away as California. Supported by: Chobant Tyson Garden Workshops Taught by community experts and Apple Seeds' staff, these workshops offer practical instruction that can be implemented at home and serve as a community connection point. And there is no cost to participate! Leveraging activity on the farm and the expertise of our resident Farm Farm to Table This cooking class builds enthusiasm around fruits and vegetables, empowering students with new skills and igniting their desire for healthy food. Students typically get to experience the whole farm to table adventure on the Apple Seeds teaching farm in this 2 hour cooking class. The launch of the Apple Seeds' YouTube channel marks the adaptation of this program to virtual outreach. The short videos written, filmed, edited and produced by our team connect kids with the farm to table adventure in mini episodes and inspires them to cook at home. Supported by: THE CLOROX COMPANY 'N/� Manager, Apple Seeds launched educational gardening videos beginning in April. With the upsurge and interest in gardening, this provided viewers with practical and useful instruction on everything from sowing seeds to companion plantings and irrigation. Growing My Plate In partnership with Arkansas Hunger Relief and Arkansas Children's Research Institute (ACRI) and adapted from Cooking Matters for a garden -based cooking class. This six -week cooking class builds a solid foundation in cooking and nutrition. Students harvest produce from the gardens and prepare a nutritious garden - based recipe each week. Led by the Apple Seeds' team on the Teaching Farm in Fayetteville where we train facilitators who then go lead the program across the state. During fall 2020 this program was adapted to video and virtual outreach. A virtual 6 week program packed with engaging videos connects students to the Apple Seeds Teaching Farm and Teaching Kitchen. We spent the fall developing content & videography, creating a training platform, and piloting the virtual implementation of this program. We plan to make this available in the spring of 2021. Supported by: A KOH cscares. GRI;IWING MY PL ATE 40 We want to take a moment to sincerely thank those who provided support through donations, grants and in -kind contributions this year. With your contributions we will meet the future with optimism and gratitude! With Gratitude Adventure Subaru Arkansas Community Foundation AmeriCorps VISTA Arkansas Garden Corps Arkansas Hunger Relief Bordinos Chobani Church & Dwight Employee Giving Fund Co -Op COzark Natural Foods) Cox Charities Fossil Cove Brewing Co. Generations Health & Wellness (,'rni inri Tri ith Event Sponsors Fundraising was made more challenging by COVID, but thanks to the time, talent and financial contributions of many we made a way. The Kitchen Table (January & February) Chefs Chef Steven Brooks Chef Haley O'Brien Sponsors JRs Kombu& Ozark Beer C Picnic from the Farm (June, July & August) Chefs Chef Haley O'Brien Chef Brooks Cameron Harps Food Stores Kara's Urgent Care NWA Equitable Food Response & Relief Project Perennial Garden Club Research Chefs Association Rotary Club of Fayetteville Specialized Real Estate Group Sturgis Charitable Trust The Clorox Company Tyson Foods United Way of NWA VMLY&R \A/almart Fni inrlatinn Sponsors CO Ozark I('.hnhnni Natural An Evening From the Farm Chefs Jordan Wright of Wright's Barbecue Chef Jerrmy Gawthrop of Woodstone and Roots Festival Chef Brooks Cameron Chef Corey McCain of Bordinos Chef Haley O'Brien Sponsors Cooks Venture Generations Health & Wellness Ground Truth Signature Bank Woodstone in -Kind Support Music by Smokey & the Mirror Flowers from Dripping Springs & Washington County Master Gardeners Photography by Meredith Mashburn Design by Brittany Phillips Design Fossil Cove Community & Educational Partners This year has been like no other. It's proven time and again, it takes teamwork and great partners to face an uncertain future. The following have been part of the journey to educate and support children in 2020. Community ALLPS School of Innovation, Fayetteville Ames Orchard Arkansas Children's Hospital Research Institute Arkansas Hunger Relief Alliance Arkansas PBS Arkansas Children's Northwest Hospital Bentonville Public Library Big Brothers Big Sisters of NWA BITE NWA Believers Homeschool Camp War Eagle SOAR Citiscapes Magazine City of Fayetteville Edible Culture Fayetteville Public Library Farmington Public Library FoodCorps Hoffenrich Productions NWA Foodbank & Mobile Pantry NWA Progressive Homeschoolers Outback Pantry, Fayetteville Public Schools OZONE, Fayetteville OZONE, Springdale Ozark All Seasons Farm SOAR Parson Hills, Springdale Springdale Housing Authority St. Vincent De Paul Food Bank University of Arkansas Department of Health University of Arkansas Sustainability Club University of Arkansas Volunteer Action Center Washington County Master Gardeners Washington County Teen Leadership West Fork Public Library Your Media Youth Bridge Yvonne Richardson Center Education Bayard Middle School, Springdale Bernice Young Elementary School, Springdale Bright Field Middle School, Bentonville Butterfield Elementary, Fayetteville Decatur School District SPARK Program, Decatur Don Tyson Elementary School, Springdale Elkins Elementary School, Elkins Elmdale Elementary, Springdale Elmwood Middle School, Rogers Fairview Elementary, Rogers Folsom Elementary, Farmington Frank Tillery Elementary, Rogers George Elementary, Springdale Grace Hill Elementary, Rogers Gravette Elementary, Gravette Greenland Elementary, Greenland Happy Hollow Elementary, Fayetteville Harp Elementary, Springdale Helen Tyson Middle School, Springdale Hellstern Middle School, Springdale Holcomb Elementary, Fayetteville Holt Middle School - OZONE, Fayetteville Janie Darr Elementary, Rogers John Tyson Elementary, Springdale Jones Elementary, Springdale Jones Elementary - SOAR, Springdale Lee Elementary, Springdale Leverett Elementary, Fayetteville Lincoln Middle School, Lincoln Linda Childers Knapp Elementary, Springdale McNair Middle School, Fayetteville Monitor Elementary, Springdale Northside Elementary, Rogers Oakdale Middle School, Rogers Owl Creek School, Fayetteville Parson Hills Elementary, Springdale Ramay Jr. High - Girls Rock, Fayetteville Root Elementary, Fayetteville Sonora Middle School, Springdale TG Smith Elementary, Springdale The New School, Fayetteville Vandergriff Elementary, Fayetteville Virtual Academy, Fayetteville Walker Elementary, Springdale Walnut Farm Montessori Washington Elementary, Fayetteville West Fork Elementary, West Fork West Fork High School, West Fork Westwood Elementary, Springdale 2020 Financial Summary Income: $478.577 The focus this year was to reduce the budget for 2020 and plan strategically for uncertainties through 2022. Your Team Apple Seeds is powered by a dedicated staff which is supercharged by AmeriCorps VISTA team members. This group runs the farm and teaching kitchen, designs and executes educational programs, provides garden education programs to the community and is changing the nutrition and health of future generations. Mary Thompson — Executive Director, Cale Nicholson — Farm Manager, Brett Williams — Program Director, Tanya Collins — Marketing Director, Becky Miller — Program Manager, Ellen Carroll — Virtual Program Manager, AmeriCorps VISTA, Lizzie Park — Farm Lab Coordinator, AmeriCorps VISTA, Bailey Stewart — Farm Lab Coordinator AmeriCorp VISTA, Alex Kelch — Farm to Table Coordinator, AmeriCorps VISTA, Sarah Zalucha — Program & Volunteer Coordinator AmeriCorps VISTA Brett Williams Cnot pictured), Bailey Stewart (not pictured) And we are very thankful for those who volunteer their time to extend our outreach. Board of Directors Logan Webster Mac Campbell Kelcie Atwell Christena Devlin Sarah Johnson Ruth Bradley Weyland Kyra Ramsey Michele Senlikci Grant Wilson Chris Nelson A I '� LLI.-Pc 2648 North Old Wire Road I Fayetteville, AR 72703 1 Contact@appleseedsnwa.org ► c/appleseedsinc it Lf Q' Report design: Brittany Phillips Design I Photography: Meredith Mashburn, Tanya Collins Fayetteville Parks and Recreation HMR Comparison 2017-2021 $400,000 N $350,000 N N N 01 00 M P, 'y lD .ti 00fq 00 :F v, Nn p ,i0� 00 � a i/} 10 N n $300,000 00 ul N V7 P4M'^„i u'I ^� tl n,^y al iA n f+! m N ^ 00 r, N; :if/ N N ��VT� � 1p ry'VIN "I Lf xt V? . 4Q ?- N YF i/t y= .gyp - 00 $250,000 +/► N rn N $200,000 p �I $150,000 $100,000 $50,000 i $0 Vi vi ¢ ¢ > > cc a a z � an W W g Ln rn Ln Ln Ln 14 en O �nM N n IDfNM m0~ �000 01 O^ ^00 II MM NMI NL n 4MO Oat M LT rn M O ni/A 001 n N �� a nNN V Mom' MI^ S oo O a p q^ M,., 00 - N N f- W .-Im C71 N N N T V1 O M M M M Lf ,y i/h ei M a O N N 4 A4 N � ^ N C � rq N W N lA ! V M H ,, MNM Ln N 5 N N VT M N ? 3 I 1 A p`1 t6 V} a LU Z W M W W W W D m m m m c� c C a a O � w Ln z Q 2017 ' 2018 2019 02020 2021 Year to Date 2017 2018 2019 2020 2021 Total Comparison $ 509,708 $ 543,320 $ 547,443 $ 570,403 $ 489,432 YTD 2020-2021 -14.2% YTD 2020-2021 ($80,971)