2021-03-10 - Agendas - FinalCITY OF
FAYETTEVILLE
ARKANSAS
MEETING AGENDA
Water, Sewer, and Solid Waste Committee
9 March 2021
5:30 P.M.
(Or immediately following Equipment Committee Session)
This is a Virtual Meeting
Committee: Chairman Mark Kinion; Council Member Sloan Scroggin, Council Member Teresa
Turk, Council Member D'Andre Jones,
Copy to: Mayor Lioneld Jordan, Paul Becker, Kara Paxton, Susan Norton, Chris Brown,
Alan Pugh, Terry Gulley, Peter Nierengarten, Jeff Coles, Brian Pugh, Mark Rogers,
Corey Granderson, Aaron Watkins, Greg Weeks, Monty Sedlak, Matthew Benton,
Matt Casey
From: Tim Nyander, Utilities Director
CALL TO ORDER
ROLL CALL
UPDATES
OLD BUSINESS:
NEW BUSINESS:
1. Cured -In -Place Pipe Contract Renewal with Insituform Technologies
On March 7, 2018, the City of Fayetteville accepted sealed competitive bids for sanitary
sewer main line and service lateral lining services. Insituform Technologies, Inc. submitted
the lowest bid (Resolution 84-18, Bid #18-22). The bid schedule includes unit pricing for
various items of work to complete the annual rehabilitation program.
Direct contracting with Insituform Technologies, Inc. allows the City to execute its sanitary
sewer rehabilitation program efficiently. Pipes being repaired with liners under this contract
are either identified through normal City maintenance operations or by consultants during
Sanitary Sewer Evaluation Studies (e.g., Smoke Testing). Engineering and administrative
costs are minimized as these services are handled by city staff. This work is an integral part
of the City's ongoing program to maintain its sewer system in the most long-term yet cost
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
effective fashion, with cured -in -place linings being by far the lowest cost strategy for
applications where it is appropriate. This will be the 41" year of a 5-year renewable contract
with Insituform.
Staff recommends approval of a one-year extension of the contract with Insituform
Technologies, Inc., as amended by Resolutions 144-18 and 81-19, in an amount not to
exceed $528,693.55 for City of Fayetteville sewer rehabilitation in 2021 using cured -in -place
sanitary sewer linings.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR
CONSIDERATION FOR APPROVAL
2. Sewer Manhole Rehabilitation Contract Renewal with Krapff Reynolds Const. Co.
On December 10, 2019, the City of Fayetteville accepted sealed competitive bids for
manhole rehabilitation utilizing various techniques. Krapff Reynolds Construction Co.
submitted the lowest bid (Resolution 74-20, Bid #19-53). The bid schedule includes unit
pricing for various items of work to complete the annual rehabilitation program.
Direct contracting with Krapff Reynolds Construction Co. allows the City to execute its
sanitary sewer rehabilitation program efficiently. Manholes being repaired under this
contract are either identified through normal City maintenance operations or by consultants
during Sanitary Sewer Evaluation Studies (i.e., Smoke Testing). Engineering and
administrative costs are minimized as these services are handled by city staff. This work is
an integral part of the City's ongoing program to maintain its sewer system in the most long-
term yet cost effective fashion. This will be the 2nd year of a 5-year renewable contract with
Krapff Reynolds.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR
CONSIDERATION FOR APPROVAL
3. FTN Proposal to Conduct Toxicity Reduction Evaluation
Due to the failure of the toxicity testing at the West Side Plant in October and December of
2020, the Arkansas Department of Energy and Environment (AEE) is requiring the City of
Fayetteville to conduct a Toxicity Reduction Evaluation (TRE). FTN Associates, Ltd. was
selected to produce an action plan for conducting the TRE, to be reviewed and approved by
AEE. In follow-up, FTN Associates was formally selected by the Engineering Selection
Committee on March 4, 2021, RFQ 21-01 Selection #3 FTN to submit a proposal for
performing the THE for the City of Fayetteville. This evaluation has the possibility of a 28
month duration, depending on the level of toxicity found (or not found). The total fee for
additional services (separate from the routine quarterly biomonitoring required by the permit
and THE laboratory testing) for the first year of the project will not exceed $45,000 without
prior approval from the City of Fayetteville.
Funds are available in the Wastewater Treatment Water Quality Improvements Project.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR
CONSIDERATION FOR APPROVAL
4. Wastewater Treatment Plant Facility Plan
A wastewater facility plan focuses on the impacts of growth on the City and related service
area on the City of Fayetteville's wastewater system. Utilizing the 150,977 population
projected by the NW Arkansas Regional Planning Commission through 2045, it establishes
a vision of future wastewater facilities to accommodate increasing wastewater flows.
A wastewater facility plan will address the four major components of the Fayetteville
wastewater system: the collection system, wastewater treatment, effluent disposal and
biosolids disposal. Public comment will be incorporated into the alternative development as
well as comment obtained from agencies and groups such as the Arkansas Department of
Pollution Control and Ecology (ADPC&E), and the Beaver Water District. The last Facilities
plan was completed in 1997. That plan recommended the construction of the West Side
Wastewater treatment plant.
The consultant for this project will be selected through the Engineering Selection Committee
and will involve presentations from selected firms.
INFORMATION ONLY
5. Development Cost Share with HFI Fletcher, LLC — Sanitary Sewer on N. Fletcher
Ave.
Ten (10) new homes are proposed along the east side of N. Fletcher Avenue north of
Dickson Street. This area does not have access to a public sewer main currently. The
existing home at 326 Fletcher has service running north down the street. This project will
bring a sewer main approximately 419-feet south from E. Crescent Drive to serve these new
lots. Currently there are 3 existing lots with 2 homes, this project will replace these with 10
lots and 10 homes.
Due to the simplicity of this project, the Water & Sewer Department propose to perform the
installation and design in-house which will save costs both for the city and developer. Based
on our in-house cost estimations & design, the project responsibilities are as follows:
Total Project Length 419-Feet
"Offsite Length" 174-Feet City pays 100%
"Onsite Length" 245-Feet City pays 50%
Service Connections 10-each City pays 0%
Main Line $ 19,230.00 700 City (174FT City, remaining 245FT split 50150)
Services $ 10,751.32 1 100% Developer
$ 29, 981.32
City $ 13,461.00 45%
Developer $ 16,520.32 55%
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR
CONSIDERATION FOR APPROVAL
6. Cost Overrun on the Annual Jacobs Contract
Due to additional biosolids repair and other issues, the annual CH2M Hill operation and
maintenance contract will have an overrun of approximately $25,000. Project Manager
Monty Sedlak will discuss. This will result in a Contract Amendment to be presented to the
City Council.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR
CONSIDERATION FOR APPROVAL
7. Ordinance to Amend the CPI Language in 50.40(A) — Rates of Services; Fee
Increases
In 2018, the City contracted with MSW Consultants to conduct a Recycling and Trash
Collections Rate study to comprehensively evaluate the solid waste systems full cost of
service and to develop a five-year financial plan with recycling and trash disposal rate
recommendations. One of the recommendations was to apply the Consumer Price Index
(CPI) increase to all customer classes and rates; previously the CPI had only been applied
to residential rates. City Council passed Resolution 278-18 on 12/18/18 to adopt the new
Recycling and Trash Collection rate study.
In October 2019, the Fayetteville City Council passed Resolution 229-19 approving a
contract with Waste Management of Arkansas for the hauling and disposal of municipal
waste from the City's transfer station. The term of the contract was for 5-years. According to
the contract, the per ton transportation and disposal rate price shall be adjusted according to
the Consumer Price Index (CPI) sub -index for Water, Sewer, Trash Collection.
Peter Nierengarten, Environmental Director, will discuss the implications and provide further
details of the amendment.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR
CONSIDERATION FOR APPROVAL
8. Water and Sewer Training Room Technology Improvements
The Water & Sewer's training room needs have changed over the last year with instructor
led classes being held virtually. The current water and sewer training room has minimal
technology within the room and has inadequate speakers, projector, and microphones that
limit the rooms effectiveness related to virtual training. The attached equipment and
associated installation services will allow the training room to effectively host virtual training
classes by providing adequate sound, microphone, projector, and associated equipment to
enable staff to interact with online meeting and training sessions.
Howard Technology Solutions has submitted a quote in the amount of $20,447.19 for the
equipment, which includes freight and taxes. They also submitted a quote in the amount of
$4,971.00 for the labor associated with the installation. The total estimated amount for
equipment and labor is $25,418.19, which includes freight and taxes. Staff also
recommends an overall project contingency in the amount of $2,541.81.
4
Audio visual equipment and services were bid by the State of Minnesota for itself and on
behalf of NASPO ValuePoint cooperative purchasing program. The State of Arkansas
signed a NASPO ValuePoint participating agreement for equipment and services with
Howard Technology Solutions which can be utilized by all state agencies and cooperative
participants including cities, counties, schools (K-12), colleges and universities via state
contract 4600035740. Contract 4600035740 was signed by the state of Arkansas on
September 9, 2015, to allow the State to leverage the NASPO ValuePoint contract
MNWNC-114.
Funding is available within the Water/Sewer Building -Office Improvements account within
the Water & Sewer Fund.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR
CONSIDERATION FOR APPROVAL
9. Overview of WWTP Monthly Report
Discussion of January's Monthly WWTP Report
PRESENTATIONS
ATTACHMENTS
AR Dept of Energy & Environment THE email
West Side THE Action Plan
FTN Proposal for THE
Fletcher Ave Cost Share Proposal
WWTP January 2021 Monthly Report
ADJOURN
Next Water, Sewer, Solid Waste Committee meets on
Tuesday, April 13, 2021, 5:30 p.m.
=Wt n
Associates Ltd.
water resources I environmental consultants
TOXICITY REDUCTION EVALUATION
ACTION PLAN
CITY OF FAYETTEVILLE
WEST SIDE WASTEWATER TREATMENT PLANT
OUTFALL 001
(AR0050288)
DRAFT
FEBRUARY 10, 2021
TOXICITY REDUCTION EVALUATION
ACTION PLAN
CITY OF FAYETTEVILLE
WEST SIDE WASTEWATER TREATMENT PLANT
OUTFALL 001
(AR0050288)
Prepared for:
City of Fayetteville
Water & Sewer Services
2435 South Industrial Drive
Fayetteville, AR 72701
Prepared by:
FTN Associates, Ltd.
3 Innwood Circle, Suite 220
Little Rock, AR 72211
FTN No. R04370-2534-001
DRAFT
February 10, 2021
DRAFT
February 10, 2021
TABLE OF CONTENTS
1.0
INTRODUCTION...............................................................................................................1
2.0
PROJECT ORGANIZATION.............................................................................................2
3.0
DESCRIPTION OF Treatment and OUTFALL..................................................................4
3.1 Liquid Handling.......................................................................................................4
3.2 Solids Handling........................................................................................................5
4.0
ANALYSIS OF TOXICITY DATA....................................................................................7
5.0
TOXICITY IDENTIFICATION..........................................................................................8
6.0
SELECTION OF CONTROL METHOD............................................................................9
7.0
ROUTINE TESTING, TOXICITY MONITORING, AND SAMPLING PLAN .............10
8.0
ROUTINE REPORTING...................................................................................................11
9.0
PROJECT SCHEDULE.....................................................................................................12
10.0
REFERENCES..................................................................................................................13
LIST OF APPENDICES
APPENDIX A: Quality Assurance Project Plan
i
DRAFT
February 10, 2021
LIST OF TABLES
Table 4.1 Summary of NOEC values (% effluent) from the most recent 3 years
of routine biomonitoring at the City of Fayetteville — West Side
Wastewater Treatment Plant, Outfall 001............................................................... 7
Table 9.1 Anticipated project schedule................................................................................. 12
LIST OF FIGURES
Figure 2.1 Project organizational chart ................................................
Figure 3.1 Schematic diagram of the City of Fayetteville — West Side
Wastewater Treatment Plant ................................................
................................ 2
................................ 6
DRAFT
February 10, 2021
1.0 INTRODUCTION
The purpose of this document is to present a Toxicity Reduction Evaluation (TRE)
Action Plan for National Pollutant Discharge Elimination System (NPDES) Permit
No. AR0050288 for the City of Fayetteville — West Side Wastewater Treatment Plant (West Side
WWTP). According to NPDES Permit No. AR0050288, a THE "...is an investigation intended
to determine those actions necessary to achieve compliance with water quality -based effluent
limits by reducing an effluent's toxicity to an acceptable level. A THE is defined as a step -wise
process which combines toxicity testing and analyses of the physical and chemical characteristics
of a toxic effluent to identify the constituents causing effluent toxicity and/or treatment methods
which will reduce the effluent toxicity." The goal of the THE is to maximally reduce the toxic
effects of the effluent.
This plan outlines the technical approach to toxicity identification and control for whole
effluent toxicity (WET) in chronic toxicity tests at Outfall 001. The typical approach to
eliminating effluent toxicity involves first identifying the cause of toxicity either through a direct
characterization and identification process using Phase I and Phase II Toxicity Identification
Evaluation (TIE) procedures (EPA 1991, EPA 1993) or by identifying the source within the
process stream(s) causing toxicity. When the cause and/or source of toxicity have been
confirmed, control measures are then evaluated and selected. Control measures typically involve
removing the source(s) of toxicity or treating of the effluent. The contents of the proposed plan
are as follows:
• Section 2: Project
Organization;
• Section 3: Description of
Outfall 001;
• Section 4: Analysis of
Toxicity Data;
• Section 5: Toxicity
Identification;
• Section 6: Selection of
Control Method;
• Section 7: Routine Testing, Toxicity
Monitoring, & Sampling Plan;
• Section 8: Routine Reporting;
• Section 9: Project Schedule;
• Section 10: References; and
• Appendix A: Quality Assurance
Project Plan.
1
DRAFT
February 10, 2021
2.0 PROJECT ORGANIZATION
The project organization is illustrated on Figure 2.1 and described below. This chart
shows major lines of responsibility. In practice, all members of the West Side WWTP operating
staff including personnel not listed below will have an interest and technical input into the
project.
The West Side WWTP THE Project Manager will provide administrative support, review
reports, and provide technical input into the project.
The West Side WWTP Laboratory & Industrial Pretreatment Director will serve as the
primary West Side WWTP point -of -contact for the project. He will review reports, provide
technical input into the project, coordinate sample collection shipment for toxicity
characterization, source evaluation, routine biomonitoring, and other testing and analysis as
needed.
Monty 5edlak
Jacobs
West Side WWTP THE Project Manager
Thom Vinson
Jacobs
West Side WWTP Laboratory &
Industrial Pretreatment director
Jeremy Rigsby Nick Siria
FTN Associates, Ltd. FTN Associates, Ltd.
FTN THE Project Manager FTN THE Project Engineer
John Overbey Pat Downey
American Interplex Corporation FTN Associates, Ltd.
Laboratory Manager FTN THE Quality Assurance Manager
Figure 2.1. Project organizational chart.
0
DRAFT
February 10, 2021
The role of the FTN Associates, Ltd. (FTN) THE Project Manager will be to:
• Design the necessary biological and chemical testing and coordinate sample
collection and laboratory testing,
• Consult with the FTN THE Project Engineer to design source evaluation and
treatment studies, and
• Communicate the results and progress of the THE to West Side WWTP and the
Arkansas Department of Energy and Environment, Division of Environmental
Quality (DEQ).
The role of the FTN THE Project Engineer will be to:
• Provide technical guidance and input regarding plant processes and activities,
• Consult with FTN and West Side WWTP THE Project Management to design
source evaluation and treatment studies,
• Evaluate treatment processes required to eliminate toxicity, and
• Consult with FTN and West Side WWTP THE Project Management to evaluate
engineering -based approaches to accomplish the goal of the TRE.
Toxicity testing and analytical laboratory support will be provided by American Interplex
Corporation (AIC) (8600 Kanis Road, Little Rock, AR, 72204). AIC has worked closely with
FTN in the design and conduct of special non -routine toxicity evaluations, including TIES, to
address toxicity issues in municipal and industrial effluents. AIC is certified for the necessary
testing by the National Environmental Laboratory Accreditation Conference (NELAC) and
DEQ.
The role of the laboratory support will be to:
• Conduct biological testing to monitor effluent toxicity;
• Conduct necessary biological and chemical testing to characterize and identify the
source(s) of toxicity; and
• Consult with the FTN THE Project Manager in the design of toxicity
characterization and identification procedures.
The role of the FTN THE Quality Assurance Manager will be to perform quality
assurance and quality control (QA/QC) activities specified in the Quality Assurance Project Plan
(QAPP) (Appendix A).
DRAFT
February 10, 2021
3.0 DESCRIPTION OF TREATMENT AND OUTFALL
A schematic diagram of the West Side WWTP is provided on Figure 3.1.
3.1 Liquid Handling
As wastewater enters the West Side WWTP, it flows through screening devices in the
headworks that remove debris from the water. These screenings are carried to a hopper awaiting
landfill disposal. After the water leaves the headworks, the water enters the degritting system.
The effluent from the degritting system then flows through a splitter box and then to the four
Oxidation Ditches, where it is mixed with the returned activated sludge. In the Bardenpho
Oxidation Ditches, the "mixed liquor" is not immediately aerated as in a conventional activated
sludge plant. The mixed liquor first flows through chambers of anaerobic zones (oxygen is
chemically bound/not freely available and nitrates and nitrites are absent) where the deprivation
of oxygen stresses the organisms to such an extent that they begin to release phosphorus as they
begin to take up biochemical oxygen demand (BOD) in the wastewater. The mixed liquor then
flows through anoxic zones (oxygen is chemically bound/not freely available and nitrates and
nitrites are present) to reduce nitrate. The mixed liquor then flows into the aerobic zones where it
is aerated. The microorganisms now have molecular oxygen available to them and begin
reabsorbing the phosphorus given off in the anaerobic zones.
After the mixed liquor leaves the oxidation ditches, it flows into up to four secondary
clarifiers. Here the suspended solids are allowed to settle out as sludge, and are returned to the
oxidation ditches to be mixed with influent and begin the cycle again. In the event that
insufficient phosphorus removal has taken place in the oxidation ditches, liquid alum may be
added just before the secondary clarifiers to precipitate phosphorus to ensure permit compliance.
As the clear water flows over the weirs of the secondary clarifiers, it flows to the effluent filters
for tertiary or further treatment. These filters consist of six filter cells containing beds of filter
media that trap any fine suspended solids remaining in the water. The operation of these filters is
completely automated, including backwash. As the cells are backwashed, the water and solids
removed from the filter are returned to the headworks to be retreated. As the clean water leaves
il
DRAFT
February 10, 2021
the filter building, it enters the ultraviolet (UV) disinfection system. The UV disinfection system
uses UV light to disinfect water. The water then flows into a basin where diffused air saturates
the water with oxygen before final discharge.
The water is now ready for final discharge. It now flows to the effluent line for transport
to Outfall 001 which is the discharge point on Goose Creek.
The West Side WWTP design flow is 10 million gallons per day (MGD). The West Side
WWTP also has a flow equalization basin that feeds off of the influent line to the West Side
WWTP. Flows in excess of those required to maintain consistent loadings to the oxidation
ditches are diverted to the flow equalization pump station for transport to the basin for storage.
When influent flow drops to acceptable levels for consistent treatment, sewage is transported
back to the head of the West Side WWTP.
3.2 Solids Handling
Secondary sludge or waste activated sludge is drawn from the oxidation ditches daily and
wasted to one of the two WAS storage tanks. The WAS storage tank slows the water's flow
much as a clarifier does. However, in the WAS storage tank, the solids are allowed to
accumulate. As the solids settle again, the weight of the accumulated solids begins to compress
the solids on the bottom of the unit, thus resulting in a thicker waste activated sludge. This unit
operates on a continuous basis with the supernatant being returned to the headworks and the
sludge being removed is pumped to a belt filter press. As the activated sludge is pumped to the
belt filter press, a small amount of polymer is added to help the sludge dewater. The sludge first
flows over a gravity zone with tines or plows to turn the sludge to help it dewater. It then travels
between the upper and lower belts in the wedge zone where it begins to press the water out of the
sludge. The belts continue through a series of rollers until the final "cake" falls off the belts and
into semi trailers. The final "cake" is trucked to the City owed Biosolids Management Site
(BMS) for further dewatering in either a biosolids solar drying house or a thermal dryer. The dry
material is trucked from the BMS for disposal.
w
DRAFT
February 10, 2021
4.0 ANALYSIS OF TOXICITY DATA
Results of recent routine biomonitoring conducted at Outfall 001 are summarized in
Table 1. The results showed lethal and sub -lethal toxicity to Pimephales promelas in chronic
tests beginning on October 27 and December 8, 2020. There have been no recent episodes of
lethal toxicity to Ceriodaphnia dubia; however, the results showed sub -lethal toxicity to C. dubia
in the chronic test conducted beginning on October 15, 2019.
Table 4.1 Summary of NOEC values (% effluent) from the most recent 3 years of routine
biomonitoring at the City of Fayetteville — West Side Wastewater Treatment
Plant, Outfall 001.
Biomonitoring
Pime hales promelas
Ceriodaphnia dubia
Be inl
End2
Laboratory
Survival
I Growth
Survival
I Reproduction
01/23/18
01/30/18
ASU
100
100
100
100
04/19/18
04/26/18
ASU
100
100
100
100
07/31/18
08/07/18
ASU
100
100
100
100
10/09/18
10/16/18
ASU
100
100
100
100
01/29/19
02/05/19
ASU
100
100
100
100
04/16/19
04/23/19
ASU
100
100
100
100
07/09/19
07/16/19
ASU
100
100
100
100
10/15/19
10/22/19
ASU
100
100
100
74
11/19/19
11/25/19
ASU
No Test
100
100
12/03/19
12/09/19
ASU
No Test
Test Invalid
01/14/20
01/20/20
ASU
No Test
100
1 100
02/25/20
03/03/20
AIC
100
1 100
Test Invalid
03/24/20
03/30/20
AIC
No
Test
100
100
05/19/20
05/26/20*
AIC
100
100
100
100
08/01/20
08/25/20*
AIC
100
100
100
100
10/27/20
11/03/20*
AIC
<32
<32
Test Invalid
12/08/20
12/15/20*
AIC
74
<32
100
100
1 — First day of test; 2 — Last day of test; * Test ended 1 day earlier for Ceriodaphnia dubia; ASU — Arkansas State University
Ecotoxicology Research Facility, PO Box 599, State University, AR 72467; AIC — American Interplex Corporation, 8600 Kanis
Rd, Little Rock, AR 72204.
7
DRAFT
February 10, 2021
5.0 TOXICITY IDENTIFICATION
NPDES Permit No. AR0050288 states that "Quarterly testing during the THE is a
minimum monitoring requirement. EPA recommends that permittees required to perform a THE
not rely on quarterly testing alone to ensure success in the TRE, and that additional screening
tests be performed to capture toxic samples for identification of toxicants." Therefore, a crucial
aspect of identifying the cause(s) of toxicity will be to collect samples showing an adequate level
of toxicity for meaningful characterization. Accordingly, the West Side WWTP will sample
Outfall 001 at 3-to-5-week intervals and submit the sample for toxicity screening'. Follow-up
testing will be based on acute (EPA 1991, EPA 1993a, EPA 1993b) or chronic (EPA 1992) TIE
guidance as appropriate depending on the level of toxicity observed in the screening test.
The primary measurement parameters of interest are lethal and sub -lethal toxicity to
P. promelas. The need for follow up TIE testing in response to episodes of lethal or sub -lethal
toxicity to C. dubia indicated during routine quarterly biomonitoring will be evaluated on a
case -by -case basis.
The objective of toxicity characterization is to identify the specific toxicant(s) responsible
for effluent toxicity, the general class of chemicals causing toxicity, or the physical
characteristics of the toxicant(s) present in toxic samples identified during the source evaluation.
Once this type of information has been obtained, the waste process can be examined for likely
sources within the plant operations for the types of chemicals identified. The TIE information
can be used to eliminate specific chemicals and classes of chemicals from consideration and to
provide a "short list" of potential causes of toxicity. Once a short list of suspect toxicants is
identified, confirmation procedures will be designed and conducted to eliminate additional
suspect toxicant(s) and confirm the likely cause(s) of effluent toxicity.
1 Toxicity screening efforts as described will continue for 6 months. If no toxic samples are captured during that
time, the project team will evaluate the need to alter screening frequency.
DRAFT
February 10, 2021
6.0 SELECTION OF CONTROL METHOD
The selection of potential methods to control or eliminate effluent toxicity will be based
on the results of the toxicity identification and/or source evaluation. Control methods can consist
of elimination, substitution, or treatment (or any combination of the three) of the toxicant(s) that
have been identified and confirmed as causing effluent toxicity. Approaches to reducing effluent
toxicity might also include managing the duration and frequency of toxic events. Identification
and confirmation of the cause of toxicity, and its subsequent elimination or control in the
effluent, can be used as a basis for a chemical -specific limit in the NPDES permit, a
chemical -specific limit in Significant Industrial User permits, or other appropriate controls. Any
evaluation of possible control strategies is premature at this point. Control strategies will be
identified based on the results of toxicity/source identification efforts.
I
DRAFT
February 10, 2021
7.0 ROUTINE TESTING, TOXICITY MONITORING,
AND SAMPLING PLAN
The first step in source/toxicity identification will be to capture episodes of toxicity. This
is typically accomplished by regular and frequent screening grab or composite samples and then
conducting TIE follow-up of samples showing toxicity. Every 3 - 5 weeks, the West Side
WWTP will collect and ship the minimum composite volume determined necessary for AIC to
conduct a P. promelas chronic toxicity screening with at least one renewal (EPA 2002) and
follow-up testing following considerations outlined in EPA 1992. When the screening process
identifies an adequately toxic sample (i.e., reduction in survival and/or growth equal to or greater
than 50% compared to the control; Section 1.4.2 of Appendix A), AIC will conduct Phase I, 11,
and III TIE procedures using acute or chronic protocols, as appropriate (see Section 5), per
guidance established by EPA (EPA 1991, EPA 1993a, EPA 1993b, EPA 1992). The need for
additional toxicity screening and TIE procedures will be evaluated based on the results of the
TIE testing and subsequent follow-up.
Toxicity screening efforts as described above will continue for 6 months. If no toxic
samples are captured during that time, the project team will evaluate the need to alter screening
frequency.
Routine biomonitoring will be conducted at Outfall 001 at a frequency of once per
quarter, as is now required by NPDES Permit No. AR0050288, for the duration of the THE
project.
A QAPP for these activities is provided in Appendix A.
10
DRAFT
February 10, 2021
8.0 ROUTINE REPORTING
Quarterly THE Activities Reports will be submitted to DEQ with the Discharge
Monitoring Report in the months of January, April, July, and October. Quarterly reports may
contain information on toxicity screening and characterization including the following, as
applicable:
• Data and/or substantiating documentation that identifies suspect toxicants or
sources of effluent toxicity,
• Studies/evaluations and results on the treatability of the facilities effluent toxicity,
• Identification/evaluation of effluent toxicity control mechanisms that will reduce
effluent toxicity to the level necessary to have no significant lethality at the
critical dilution, and
• Testing/evaluation plans for the following quarter.
A final report will be submitted to DEQ upon completion of the TRE. The report may
contain, as applicable:
• The source of the toxicity (e.g., constituents, class of toxicants),
• Results of any treatability studies conducted,
• Discussion of alternative treatment or management techniques to reduce or
eliminate toxicity,
• Selection of the appropriate course of action to be followed by the permittee, and
• An implementation schedule for making any required changes to reduce/eliminate
toxicity.
In addition, the FTN THE Manager will keep West Side WWTP and DEQ personnel
updated on project progress through regular informal summaries via email.
11
DRAFT
February 10, 2021
9.0 PROJECT SCHEDULE
The anticipated schedule of activities is presented in Table 9.1. DEQ has identified
specific due -dates for the Quarterly THE Activities Reports and the Final Report in NPDES
Permit No. AR0050288. This THE Action Plan will be implemented within 30 days of submittal
to DEQ. The duration of the project will be 28 months, beginning December 15, 2020.
Table 9.1. Anticipated project schedule.
Activity
Schedule
outine
iomonitorin
r
Per DMR Schedule
Testing and
Follow -Up
Toxicity screening and TIE testing of toxic samples or additional toxicity
screening and TIE tes ing as ecessary.
THE Action Plan
X
Quarterly Report
X
X
X
X
X
X
X
X
Final Report
X
Month of Project
f 2
f 5
8
f 11
1 14
� 17
� 20
1 23
f 26
28
12
DRAFT
February 10, 2021
10.0 REFERENCES
EPA. 1991. Methods for aquatic toxicity identification evaluations: Phase I toxicity
characterization procedures [EPA-600-6-91-003]. Norberg-King, T.J., D.I. Mount, E.J.
Durhan, G.T. Ankley, L.P. Burkhard, J. Amato, M. Lukasewycz, M. Schubauer-Berigan,
and L. Anderson -Carnahan, eds.
EPA. 1992. Toxicity Identification Evaluation: Characterization of Chronically Toxic Effluents,
Phase I [EPA/600/6-91/005F]. T.J. Norberg-King, D.I. Mount, J.R. Amato, D.A. Jensen
and J.A. Thompson, ASci Corp, Duluth, MN.
EPA. 1993a. Methods for aquatic toxicity identification evaluations: Phase II toxicity
identification procedures for samples exhibiting acute and chronic toxicity
[EPA-600-R-92-080]. Durhan, E.J., T.J. Norberg-King, and L.P. Burkhard, eds.
EPA. 1993b. Methods for aquatic toxicity identification evaluations: Phase III toxicity
confirmation procedures for samples exhibiting acute and chronic toxicity
[EPA-600-R-92-081]. D.I. Mount and T.J. Norberg-King.
EPA. 2002. Short-term methods for estimating the chronic toxicity of effluents and receiving
waters to freshwater organisms. Fourth edition. [EPA-821-R-02-013]. Office of Water.
Washington, DC.
13
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 1 of 27
1.0 PROJECT MANAGEMENT
Quality Assurance Project Plan
City of Fayetteville - West Side Wastewater Treatment Plant
Fayetteville, Arkansas
(AR0050288)
Revision 0
February 10, 2021
This quality assurance project plan (QAPP) has been prepared based or"
EPA Requirements for Quality Assurance Project Plans,_ (EPA QA/R5 EP 003, U.S. Environmental Protection
Agency, Office of Environmental Information, Washington, DC, March 2001 2001).
This document will be used to ensure that environmental and relkd dRIII@k&&ed, cWiled, and/or generated for this project are
of the type, quantity, and quality required for their intended pure
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 2 of 25
TABLE OF CONTENTS
1.0 PROJECT MANAGEMENT...............................................................................................1
1.1 DISTRIBUTION LIST............................................................................................4
2.0
3.0
.O
1.2 PROJECT/TASK ORGANIZATION......................................................................5
1.3 PROBLEM DEFINITION/BACKGROUND..........................................................8
1.4 PROJECT/TASK DESCRIPTION..........................................................................8
1.5 QUALITY OBJECTIVES AND CRITERIA FOR MEASUREMENT DATA .... 1 1
1.6 SPECIAL TRAINING CERTIFICATION........................................................12
1.7 DOCUMENTS AND RECORDS .................. ..............................................12
DATA GENERATION AND ACQUISITION .. .....................................................14
2.1 SAMPLING PROCESS AND DES ..........................................................14
2.2 SAMPLING METHODS................................................................................15
2.3 SAMPLE HANDLING AN DY UIREMENTS ............................16
2.4 ANALYTICAL METHODS ... ... ...............................................................18
2.5 QUALITY CONT ... ...............................................................................18
2.6 INSTRUMEN UIP ING, INSPECTION, MAINTENANCE ...19
2.7 INSTR MENT CALIBRATION AND FREQUENCY...............19
2.8 INSP ON/A P CE OF SUPPLIES AND CONSUMABLES ...........19
2.9 NON- CT ME UREMENTS.....................................................................19
2.10 DATA MA ENT.......................................................................................20
ASSESSMENT AND OVERSIGHT.................................................................................21
3.1 ASSESSMENT AND RESPONSE ACTIONS.....................................................21
3.2 REPORTS TO MANAGEMENT..........................................................................22
DATA VALIDATION AND USABILITY.......................................................................23
4.1 DATA REVIEW, VERIFICATION, AND VALIDATION.................................23
4.2 VERIFICATION AND VALIDATION METHODS.......... Error! Bookmark not
defined.
4.3 RECONCILIATION WITH USER REQUIREMENTS.......................................25
5.0 LITERATURE CITED......................................................................................................26
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 3 of 25
LIST OF TABLES
Table 1.1 Distribution list for the QAPP................................................................................. 4
Table 1.2 Anticipated project schedule................................................................................. 10
LIST OF FIGURES
Figure 1.1 Proje
..... 6
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 4 of 27
1.1 DISTRIBUTION LIST
This document will be distributed to the following Arkansas Department of Energy and
Environment, Division of Environmental Quality (DEQ), City of Fayetteville — West Side
Wastewater Treatment Plant (West Side WWTP), FTN Associates, Ltd. (FTN), and American
Interplex Corporation (AIC) staff involved in this project (Table 1.1).
Table 1.1. Distribution list for the QAPP.
Individual
Phone Number
Mailing Address
Mary Barnett
epartment of Energy
Arkansas Department of Energy and
nment, Division of
\Enviental
Environment, Division of Environmental
(501) 68 66
Quality
Quality
shore Drive
North Little Rock, AR 72118
Monty Sedlak
Noland WWTP
Jacobs
T>Z-32
1400 N Fox Hunter Road
West Side WWTP THE Project Manager
Fayetteville, AR 72701
Thom Vinson
Noland WWTP
Jacobs
West Side WWTP Laboratory
43-3292
1400 N Fox Hunter Road
Industrial Pretreatment r
Fayetteville, AR 72701
Jeremy Rigsby
FTN Associates, Ltd.
FTN Associates, Lt
(501) 225-7779
3 Innwood Circle, Suite 220
FTN THE Project Man
Little Rock, AR 72211
Nick Siria
FTN Associates, Ltd.
FTN Associates, Ltd.
(501) 225-7779
3 Innwood Circle, Suite 220
FTN THE Project Engineer
Little Rock, AR 72211
Pat Downey
FTN Associates, Ltd.
FTN Associates, Ltd.
(501) 225-7779
3 Innwood Circle, Suite 220
FTN THE Quality Assurance Manager
Little Rock, AR 72211
John Overbey
American Interplex Corporation
American Interplex Corporation
(501) 224-5060
8600 Kanis Road
Laboratory Manager
Little Rock, AR 72204
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 5 of 27
1.2 PROJECT/TASK ORGANIZATION
1.2.1 Purpose/Background
The purpose of the project organization is to provide involved parties with a clear
understanding of the role that each play in the project and to provide lines of authority and
reporting for the project.
1.2.2 Roles and Responsibilities
This section describes the overall organization of the monitoring and evaluation that will
be conducted by FTN on behalf of the West Side WWTP
program, and water quality sampling activities are
(QAPP). Duties and responsibilities of personnel for
and reporting process are described along with an
Laboratory quality assurance/quality control
managed according to the internal Quality
copy of the AIC QAP referred to
The organizational aspect
organizational structure and ful
procedures and QA req '
ensuring the collecti f valid d
accuracy, as well as the user
products and deliverables. 40
management, quality
assurance project plan
sampling, analysis,
activities will be coordinated and
currently in place at AIC. A
in its entirety upon request.
the framework for conducting tasks. The
project performance and adherence to QC
ect roles are filled by those persons responsible for
routine assessment of the data for precision and
the persons responsible for approving and accepting final
organizational chart is presented in Figure 1.1 and
includes relationships and lines of communication among all participants and data users. This
chart shows major lines of responsibility. In practice, all members of the West Side WWTP
operating staff, including personnel not listed below will have an interest and technical input into
the project.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 6 of 27
Monty 5edlak
Jacobs
West Side WWfP THE Project Manager
Thom Vinson
Jacobs
West Side WWrP Laboratory &
Industrial Pretreatment director
Jeremy Rigsby
FTN Associates, Ltd.
FTN THE Project Manager
Jahn Overbey
American Interplex Corporation
Laboratory Manager
Nick Siria
FTN Associates, Ltd.
kLTRE Project Engineer
FTN 7%cciates, Ltd.
`Qualit urance Manager
chart.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 7 of 27
The role of the West Side WWTP Toxicity Reduction Evaluation (TRE) Project Manager
will be to:
• Provide administrative support,
• Provide technical input regarding facility processes and activities, and
• Review reports.
The role of the West Side WWTP Laboratory & Industrial Pretreatment Director will be
to:
• Serve as the primary West Side WWTP point tact for the project,
• Coordinate sample collection and shipm for toxic haracterization, source
evaluation, routine biomonitoring, an er testing an lysis as needed,
• Provide technical input regarding fa c esses and activities, and
• Review reports.
The role of the FTN THE Pro' t Man 1 0:
• Design the nece bio ical a heroical testing and coordinate sample
collection and la to
• Consult ' Si TP project management and laboratory support in the
desig oxici ra zation/identification procedures,
• Consul ' h the F THE Project Engineer to design source evaluation and
treatment es
• Communicate e results and progress of the THE to West Side WWTP project
management and DEQ.
The role of the FTN THE Project Engineer will be to:
• Provide technical guidance and input regarding plant processes and activities,
• Consult with West Side WWTP and FTN project management to design source
evaluation and treatment studies,
• Evaluate treatment processes required to eliminate toxicity, and
• Consult with West Side WWTP and FTN project management to evaluate
engineering -based approaches to accomplish the goal of the TRE.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 8 of 27
Toxicity testing and analytical laboratory support will be provided by AIC. AIC has
worked closely with FTN in the design and conduct of special non -routine toxicity evaluations,
including Toxicity Identification Evaluations (TIES), to address toxicity issues in municipal and
industrial effluents. AIC is certified for the necessary testing by the National Environmental
Laboratory Accreditation Conference (NELAC) and DEQ.
The role of the laboratory support will be to:
• Conduct biological testing to monitor effluent toxicity,
Conduct necessary biological and chemical to
source(s) of toxicity, and
Consult with the FTN THE Project
characterization and identification i
The role of the FTN THE QA Manager will
the QAPP.
%,
PROBLEM DEFINITIO
This project will
Side WWTP Outfall 001
AR0050288. THE
identify the cause(s)
and evaluate options for
characterize and identify the
of toxicity
QA/QC activities specified in
activities to address toxicity in West
t Discharge Elimination System (NPDES) No.
The objective of the THE is to
toxicity in discharges from Outfall 001, and to identify
1.4 PROJECT/TASK DESCRIPTION
1.4.1 Purpose/Background
The purpose of the sampling and analysis described in this QAPP is to develop toxicity
data that demonstrates the source(s) and cause(s) of effluent toxicity from Outfall 001.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 9 of 27
1.4.2 Description of Work to be Performed
The first step in source/toxicity identification will be to capture episodes of toxicity. This
is typically accomplished by regular and frequent screening grab or composite samples and then
conducting TIE follow-up of samples showing toxicity. Because recent routine biomonitoring
has indicated chronic lethal toxicity to Pimephales promelas, chronic screening tests will be used
to identify toxic samples for further follow up testing. Chronic screening tests can identify
samples that are either lethally or sub -lethally toxic and identify acute or chronic effects. Sample
will be screened for toxicity to P. promelas at AIC.
Every 3 - 5 weeks, the West Side WWTP will collect
volume determined necessary for AIC to conduct a P.
at least one renewal (EPA 2002) and follow-up testinl
1992. If the chronic screening test indicates acute t4
50%, follow-up testing will be based on acute TIE pr(
EPA 1993b) to characterize acute toxicity. I
and reduction in growth is equal to otgLe,,ater t
the minimum composite
toxicity screening with
outlined in EPA
is equal to or less than
(EPA 1991, EPA 1993a,
test indicates chronic toxicity
testing will be based on
chronic TIE guidance (EPA 199;0rhe rod forlUditional toxicity screening and TIE
procedures will be evaluated ba3%kp 'f the TIE testing and subsequent follow-up.
The objective ofJ01NJNkghairization is to identify the specific toxicant(s) responsible
for effluent toxicity, general c ofThemicals causing toxicity, or the physical
characteristics of the to t(s) p ent in toxic samples identified during the source evaluation.
Once this type of informatio been obtained, the waste process can be examined for likely
sources within the plant operations for the types of chemicals identified. The TIE information
can be used to eliminate specific chemicals and classes of chemicals from consideration and to
provide a "short list" of potential causes of toxicity. Once a short list of suspect toxicants is
identified, confirmation procedures will be designed and conducted to eliminate additional
suspect toxicants and confirm the likely cause(s) of effluent toxicity.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 10 of 27
Applicable technical duality standards or criteria
The data to be collected are required to comply with Part III, Condition No. 8 of NPDES
Permit No. AR0050288.
Special Trainingand nd Equipment Requirements
No special permits or certifications are need for sampling personnel involved in this
project. AIC is certified by DEQ for chemical analyses and toxicity testing.
Project QA Records and Reports
FTN will prepare quarterly reports describing the
The reports will include the results of
Original copies of records (laboratory
chain -of -custody [COC]) will be stored and
including documentation of email and
The anticipated
testing on
data sheets,
Copies of project records
among project team members
ties, assuming continuous plant operation, is presented
implemented within 30 days of submittal to DEQ.
months, beginning December 15, 2020.
1.2. Anticipated project schedule.
Activity
[ Schedule
utine
Fomonitorin
Per DMR Schedule
Testing and
Follow -Up
Toxicity screening and TIE testing of toxic samples or additional toxicity
screening and TIE tes ing as ecessary.
THE Action Plan
X
Quarterly Report
X
X
X
X
X
X
X
X
Final Report
X
Month of Project
[ 2
[ 5
[ 8
[ 11
[ 14
[ 17
[ 20
1 23
[ 26
28
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 11 of 27
1.5 QUALITY OBJECTIVES AND CRITERIA FOR MEASUREMENT DATA
1.5.1 Purpose/Background
The purpose of this element is to document the data quality objectives (DQOs) of the
project and to establish performance criteria for the measurement system that will be employed
in generating the data. The purpose of the data collection is to monitor toxicity at Outfall 001 and
to characterize any episodes of toxicity that occur using Environmental Protection Agency (EPA)
toxicity characterization procedures.
1.5.2 Data Quality Objectives for Field
No field data collection is anticipated for this proj
toxicity testing. Samples collected for toxicity
appropriate for the objectives of the test. Samples
24-hour composite samples collected per NPDES
1.5.3 Standard Data Qu
All laboratory analyses
include test organism perform
Additional DQOs inclu
EPA (1990) or EPA 92), as
ranges for all test condi in
container type, test solution
O bj
collection of samples for
be grabomposite samples as
R routine biomonitoring will be
requirements.
aboratory Analyses
testing will be performed by AIC. The DQOs
in NPDES Permit No. AR0050288.
documentation of test conditions as specified in
These objectives include documentation of proper
test temperature, pH, dissolved oxygen, photoperiod, test
, feeding frequency, instrument calibration, statistical
analysis, and data interpretation as specified in EPA (1990, 1992). Toxicity data generated in
accordance with EPA (1990, 1992) shall be considered to be sufficient for the purposes of this
study.
QA/QC activities specific to toxicity test procedures will be conducted according to AIC
(2020).
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 12 of 27
1.6 SPECIAL TRAINING CERTIFICATION
Sampling and laboratory personnel involved with this project will be familiar with the
requirements of this QAPP and will be trained in the procedures necessary for sampling and
analysis.
1.7 DOCUMENTS AND RECORDS
1.7.1 Purpose/Background
This element describes:
• Process for ensuring that appropriate project p el have the most current
approved version of the QAPP,
• Information and records to be included �e data ren ackaE!e.
• Other records and reports that will
• Requirements for final disposition
1.7.2 QAPP Distribution
The QAPP will be distri
1.7.3 Field
Field records
and
of rents and documents.
listed in Table 1.1.
of sample collection time and method.
Documentation will in e anyJorvations of unusual conditions present at the time of
sampling. Field records wi ude COC forms documenting the progression of samples as
they travel from the original sampling location to the laboratory. The COC document also
transmits information about the samples to the laboratory and includes the following
information:
• Sample identification,
• Date and time of sample collection,
• Analysis requested, and
• Names and signatures of persons having possession of samples.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 13 of 27
1.7.4 Data Report Package
The laboratory data -reporting package will include a written and electronic submission
according to routine practices employed by the laboratory. The report will include items as
recommended in EPA (1990). The narrative description will include a description of any QC
issues encountered and corrective action taken.
The FTN THE Project Manager will compile laboratory testing results and submit the
quarterly THE report to FTN's internal review. The draft report will then be submitted to West
Side WWTP project management for review. The final report will be submitted to DEQ as part
of the THE activities report submission required in the permit.
1.7.5 Disposition of Records and
Original copies of laboratory testing
maintained at AIC. Copies of project records incl
communication among project team mem
COC) will be stored and
of email and telephone
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 14 of 27
2.0 DATA GENERATION AND ACQUISITION
2.1 SAMPLING PROCESS AND DESIGN
2.1.1 Purpose/Background
West Side WWTP personnel will collect samples for routine biomonitoring or toxicity
screening as appropriate.
2.1.1.1 Types and Numbers of Samples Required
Samples collected for routine biomonitoring will be
per NPDES monitoring requirements. The DQOs for this
holding times as specified in NPDES Permit No
for samples used for TIE testing and other follow -
screening will be grab or composite samples
2.1.1.2 Sampling Locati
Specific sampling and
and/or other potential sources as
2.1.1.3 Sa Matrice
Only water samp rom
or sediment samples) will be ec
composite samples collected
lude sample collection and
may be exceeded
s collected for toxicity
the objectives of the testing.
for toxicity screening will be Outfall 001
the course of the THE study.
001 and associated processes (i.e., no rainwater samples
2.1.1.4 Measurement Parameters of Interest
The primary measurement parameters of interest are lethal and sub -lethal toxicity to P.
promelas. The need for follow up TIE testing in response to episodes of lethal or sub -lethal
toxicity to Ceriodaphnia dubia indicated during routine quarterly biomonitoring will be
evaluated on a case -by -case basis.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 15 of 27
2.1.1.5 Rationale for the Design
Effluent toxicity has been observed to P. promelas and C. dubia in recent testing.
Potential sources are not yet known.
2.2 SAMPLING METHODS
2.2.1 Sampling Methods
Pre -cleaned high -density polyethylene sampling containers for the collection of toxicity
screening samples will be provided by AIC. Samples for routine toxicity testing of Outfall 001
will be collected u�
Outfall 001 will be
Decontamination I
Trace anal3
rigorous decontam
sampler for collect
2.2.2 Sul
Analytical
by AIC.
2.2.3 S a i
Action Process
samples from
;ed for highly
;nt of the automated
Tres, will be provided
ind Corrective
Samples and monitoring data that are collected and later deemed to be invalid will be
identified as such and the need for resampling will be determined by West Side WWTP project
management and the FTN THE Project Manager.
2.2.4 Sampling Equipment, Preservation, and Holding Times
Toxicity testing samples will be placed in clean high -density polyethylene sample
containers. In general, no preservation other than refrigeration will be required. Holding times
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 16 of 27
for quarterly testing of Outfall 001 will follow requirements of the permit. If TIE procedures
indicate that sampling and analysis for chemical parameters is required, sampling and
preservation for those parameters will be conducted per requirements dictated by the results of
the TIE and recommended in EPA 1991, EPA 1993a, and EPA 1993b.
2.2.5 Validation of Non -Standard Measurements
No non-standard measurements are anticipated for this project.
2.3 SAMPLE HANDLING AND CUSTODY REQUIRE
2.3.1 Purpose/Background
This element of the QAPP describes procedures
Samples are collected, transferred,
Sample integrity is main
and
An accurate written record is
the time of its colleclid0kor
2.3.2 Sample Custo
Every 3 - 5 weel
volume determined ssary tc
collection. Samples wil cre
When the screening process
that:
by authorized personnel,
of sample handling and analysis,
k sample handling and treatment from
procedures.
WWTP will collect and ship the minimum composite
will be placed on ice immediately upon
for chronic toxicity using P. promelas and per EPA (2002).
an adequately toxic sample (see Section 1.4.2), AIC will
conduct Phase I, II, and III TIE procedures, as appropriate, per guidance established by EPA
(EPA 1991, EPA 1993a, EPA 1993b, EPA 1992). The need for additional toxicity screening and
TIE procedures will be evaluated based on the results of the TIE testing and subsequent follow-
up.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 17 of 27
Sample Custodians
Sample custody in the laboratory will be supervised by the AIC Sample Custodians.
Sample Custodians will be responsible for entry of the sample into the laboratory's log -in and
analysis system.
Sample Integrity
All sample containers will be labeled (location, sampling time and date, sampling
personnel, and parameters to be analyzed), preserved if necessary, and placed in a refrigerator or
on ice immediately upon collection. Sample integrity will Xmained by ensuring that
samples remain refrigerated at all times after collection. Aamplers, when used for
sampling will have the capacity for sufficient ice to comples du the collection period or
be equipped with a refrigerator for the duration of t4W4-h9ffsampling period.
Sample Loa -in Documents
Signed COC forms will
ice chest in a sealed plastic bag
The COC documents w
• Samp entific
sampl taine
• Date and t�ple
• Method of col tion,
• Method of preservation,
• Requested analyses,
samples. They will be placed in the
lid of the ice chest.
information:
corresponding to sample identification number on
Special detection limits, and
COC signatures with date and time.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 18 of 27
2.4 ANALYTICAL METHODS
2.4.1 Purpose/Background
The analytical methods specified herein were chosen to meet the data needs identified in
Section 2.1.1.4.
2.4.2 Turnaround Time
No special turnaround time has been specified for this project.
2.4.3 Sub:
No subsampl
2.4.4 P re p
Samples will
2.4.5 Anal
Analytical in
EPA 1991, EPA 199
or interferences are f
2.4.6 Corr
The AIC QA
)utfall 001 and
;. No unusual matrices
cal results to
determine compliance with DQOs per AIC (2020). If data sets are non -compliant, the FTN THE
QA Manager will coordinate re -analysis of the sample, if necessary.
2.5 QUALITY CONTROL
2.5.1 Purpose/Background
The purpose of this element is to describe the system of technical activities that measures
the attributes and performance of process against defined standards to verify that the information
generated meets stated requirements.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 19 of 27
2.5.2 QC Procedures
Field QC Procedures
No field QC procedures are anticipated for this project.
Laboratoryy A/QC Procedures
AIC will follow their own internal QA/QC procedures for reference testing and organism
culture maintenance.
Corrective Action
When laboratory data sets do not meet DQOs,
consultation with FTN and West Side WWTP project
analysis.
2.6 INSTRUMENT/EQUIPMENT
Laboratory instruments used
calibrated, and maintained per A
samples will be inspected befor
followed by the pla
2.7 INSTRUMI
Laboratory instrumelWed
maintained per AIC (2020).
will, upon
the need for re-
N, MAINTENANCE
testing will be inspected,
samplers used for collection of composite
NPDES compliance monitoring protocols
CALIBRATION AND FREQUENCY
as part of toxicity testing will be inspected, calibrated, and
2.8 INSPECTION/ACCEPTANCE OF SUPPLIES AND CONSUMABLES
Inspection of supplies and consumables will be performed per AIC (2020).
2.9 NON -DIRECT MEASUREMENTS
No non -direct measurements are anticipated as part of the THE project.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 20 of 27
2.10 DATA MANAGEMENT
All laboratory results will be compiled by the FTN THE Project Manager to be included
in required report documents.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 21 of 27
3.0 ASSESSMENT AND OVERSIGHT
3.1 ASSESSMENT AND RESPONSE ACTIONS
3.1.1 Purpose/Evaluation
The purpose of this element is to describe internal and external checks to document:
• Correct implementation of all elements of the QAPP,
• The quality of the data generated by implemenZt
• Implementation of timely and effective correc
Assessment of the toxicity testing system
validation procedures in AIC (2020).
3.1.2 Assessment of Project
No formal assessment
Self -assessment will involve
records to ensure that
3.1.3
Assessment of
W
the QAPP, and
piing
C data assessment and
on field activities (sample collection).
of the project and examination of the COC
ject Activities: Laboratory Analyses
g and TIE activities will be performed per AIC (2020).
3.1.4 Reporting and Resolution of Issues
Findings of sampling practices that do not conform to requirements of the permit will be
reported to FTN and West Side WWTP project management as soon as they are discovered.
Appropriate corrective action will be discussed. Corrective action will then be initiated or
modified as needed per AIC (2020). Corrective action will be documented through preparation
and submittal of memoranda by the FTN THE Project Manager.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 22 of 27
3.2 REPORTS TO MANAGEMENT
Toxicity testing results and analytical data will be compiled by the FTN THE Project
Manager or his designee. West Side WWTP THE project management will be informed of
project status through regular communication via email and telephone.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 23 of 27
4.0 DATA VALIDATION AND USABILITY
4.1 DATA REVIEW, VERIFICATION, AND VALIDATION
4.1.1 Purpose/Background
The purpose of this element is to state the criteria for deciding the degree to which each
data item has met its quality specifications as described in Section 2. This decision will be based
on the investigator's estimate of the effect that each deviation from the QAPP will have on the
usability of the associated data item, its contribution to the quality of the reduced and analyzed
data, and its effect on the decision.
4.1.2 Sample Collection Procedures
Criteria for compliance with sample
Collection at scheduled
Prompt delivery to the
4.1.3 Sample Han
Criteria for complian(
• Sam deliN,
prescrib r
• Samples app
of the QAPP are as follows:
elements of the QAPP are as follows:
the laboratory to allow adequate time for analysis within
e holding times,
labeled (See Sec 2.3.2),
• Sample integrity maintained by ensuring that samples remain on ice at all times
after collection as evidenced by temperature upon arrival recorded by laboratory,
• Sample COC documents complete, and
• Samples remain in the possession of sampling personnel, laboratory personnel, or
commercial carriers at all times.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 24 of 27
4.1.4 Analytical Procedures
The AIC QA Officer will review all analytical and toxicity data generated by the
respective laboratories. The FTN THE Project Manager will be ultimately responsible for
reviewing data entries, transmittals, and adherence to QC requirements.
The data review will include the following:
• COC forms;
• Delivery of samples to laboratory within the required holding time and held at
required storage temperatures;
• Check login sheet for agreement with COC;
• Standard Method referenced;
• Laboratory QA/QC controls (duplicate blanks as ropriate, reference
tests), calibration curves;
• Bench sheets (legible and corrections through and initialed with date);
and
• Check of data entry accuracy.
Criteria for compliance w�anal]Ical pi%edures specified in the QAPP are as follows:
• Analytical methoNalmy
d in-Uoratory report match those specified in QAPP
and CO
• Repo times for are within specified holding times, and
Analvtic to ar eally consistent.
4.1.5 Quality Control
Toxicity testing QC will be performed per AIC (2020).
4.1.6 Calibration
Criteria for compliance with calibration requirements will be per AIC (2020).
4.1.7 Data Reduction and Processing
Criteria for compliance with toxicity data reduction and processing requirements will be
per AIC (2020).
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 25 of 27
4.2 VERIFICATION AND VALIDATION METHODS
For purposes of this study, data that have been verified as having been collected and
analyzed according to the methods and procedures described herein will be assumed to be valid
for the uses of the project.
Completeness will be evaluated to determine if the completeness goal for this project has
been met. Data will be assumed to be representative of conditions at the time of sampling and
comparable to other similarly collected samples if samples are collected as specified and
analytical DQOs are met.
4.3
Data will be reviewed and validated according to the
Adherence to specified sampling design
Correct and unambiguous sample
Attainment of DQOs, and
Documentation of proper
RECONCILIATION
Data will be reviewed
data, in light of any QA/QC i
that are collected
data quality
outlined in this QAPP,
Project Manager will
criteria:
t calibration and function.
Manager to assess the usability of the
the intended purpose (TRE). In general, data
will be deemed useable for the intended purpose. If
) do not meet the project's requirements for DQOs as
be discarded and re -sampling may occur. The FTN THE
cause of the failure (if possible) and make the decision to
discard the data and re -sample. If the failure is related to data quality or to the methods of
analysis, calibration, and maintenance, then techniques will be reassessed as identified by the
appropriate laboratory and/or field personnel. If the failure is associated with the sample
collection and re -sampling is needed, the samplers will be retrained. Reconciliation with user
requirements and limitations of the use of the data will be documented by the FTN THE Project
Manager.
Toxicity Reduction Evaluation Action Plan Revision 0
City of Fayetteville - West Side Wastewater Treatment Plant February 10, 2021
Quality Assurance Project Plan Page 27 of 27
5.0 LITERATURE CITED
AIC. 2020. Quality Assurance Quality Manual, April 2020. American Interplex Corporation,
8600 Kanis Rd., Little Rock AR 72204-2322.
EPA. 1990. Methods for measuring the acute toxicity of effluents and receiving waters to
freshwater and marine organisms. Weber, C.I. Ed. EPA/4-90/027.
EPA. 1991. Methods for Aquatic Toxicity Identification Evaluations: Phase I Toxicity
Characterization Procedures. Norberg-King, T.J., D.I. Mount, E.J. Durhan, G.T. Ankley,
L.P. Burkhard, J. Amato, M. Lukasewycz, M. Schubauer-Berigan, and L. Anderson -
Carnahan, eds. EPA-600-6-91-003.
EPA. 1992. Toxicity Identification Evaluation: Chara,
Phase I. T.J. Norberg-King, D.I. Mount, J.R. Y
ASci Corp, Duluth, MN. EPA/600/6-91/005F.
EPA. 1993a. Methods for Aquatic Toxicity Identifi
Identification Procedures for Samples Exhil
E.J., Norberg-King, T.J. and L.P. Burkhard,
EPA. 1993b. Methods for aquatic toxicity ida
Confirmation Procedures for Samples
Mount and T.J. Norberg-
EPA. 2001. EPA requirements
U.S. Environmental Pri
Washington, D.C. l"i
EPA. 2002a.
freshwater adq
Agency, Office
EPA. 2002b. Short-term m2
waters to freshwater
Washington, DC.
ater,
Chronically Toxic Effluents,
kisen and J.A. Thompson,
ations: P4ase II Toxicity
and Chronic Toxicity. Durhan,
A-600-R-92-080.
ions: Phase III Toxicity
and Chronic Toxicity. D.I.
Plans (EPA QA/R5, EPA/240/13-01/003)
of Environmental Information,
pute toxicity of effluents and receiving waters to
5t' Ed. October 2002. US Environmental Protection
-821-R-02-012.
estimating the chronic toxicity of effluents and receiving
.s. Fourth edition. EPA-821-R-02-013. Office of Water.
tn
water resources I environmental consultants 3 Innwood Circle, Suite 220 • Little Rack, AR 72211 • (5 01) 2 25- 777 9 • Fax (501) 225-6739
February 23, 2021
tnyander =,fUetteville-ar.gov
Mr. Tim Nyander, Utilities Director
City of Fayetteville
Water & Sewer Services
2435 South Industrial Drive
Fayetteville, AR 72701
RE: Technical Support for Toxicity Reduction Evaluation and Associated Activities for the City of
Fayetteville — West Side Wastewater Treatment Plant, AR0050288 (AFIN: 72-01033)
FTN No. P04370-2534-001
Dear Mr. Nyander:
FTN Associates, Ltd. (FTN) appreciates the opportunity to present the attached proposal for additional
services to our existing contract. There is a significant level of uncertainty in budgeting for Toxicity
Reduction Evaluation (TRE) projects because the cause or source of toxicity is usually unknown. If the
solution is straightforward and discovered quickly, or if the toxicity disappears, the project will incur
relatively little expense. However, greater expense will result if the there are multiple toxicants and their
identification is difficult. Accordingly, although the actual time frame for conducting a THE is 28 months,
we recommend phasing the budget one year at a time because there is typically a much clearer picture of
the direction of the project, and its subsequent costs, after the first year if the toxicity source has not been
identified.
Briefly, our recommended approach to conducting the THE is as follows:
The first task is to submit the THE Activities Plan to the Arkansas Department of Energy and
Environment, Division of Environmental Quality. The plan is very general and commits the City
of Fayetteville — West Side Wastewater Treatment Plant (West Side WWTP) to nothing specific
beyond performing the required reporting and dedicating resources and effort to address the toxicity
issue.
FTN will coordinate routine toxicity screening (every 3 to 5 weeks), with samples sent American
Interplex Corporation in Little Rock, Arkansas. The purpose of this testing is to identify toxic
samples to be used for further follow-up testing. This testing will continue for six months, after
which the frequency might be reduced, depending on the results up to that point. Some THE projects
remain in this routine screening phase for the duration of the THE due to lack of toxicity.
Follow-up testing, when it occurs, generally involves a fairly extensive suite of toxicity/chemical
tests, called a Phase 1 Toxicity Identification Evaluation (TIE) to identify the physical properties
of the toxicant(s). Subsequent testing (Phase 2 and Phase 3 TIEs) attempts to identify and confirm
toxicants suggested by the Phase 1 tests.
Regional Offices: Fayetteville, Arkansas; Baton Rouge, Louisiana 9 www.ftn-assoc.com 9 ftn@ftn-assoc.com
Mr. Tim Nyander
February 23, 2021
Page 2
If the cause and/or source of the toxicity can be determined, the Final THE Report will include a
section on the recommended corrective action. The purpose of the THE is only to identify the
cause/source of toxicity and the method(s) for controlling it. The THE does not involve
implementing the controls or corrective action.
We appreciate the opportunity to assist you with this project. Please feel free to call me or Nick Siria at
(501) 225-7779 if you have questions or need further clarifications on this proposal.
Respectfully submitted,
FTN ASSOCIATES, LTD.
Jere y Rigsby
Aquatic Ecologist
JMR/dlc
Attachments
R:\PROJECTS\04370-2534-001\PROPOSALS\FINAL\2021-02-23 FTN PROPOSAL FOR ADDITIONAL SERVICES FAYETTEVILLE WEST
SIDE WWTP THE SUPPORT.DOCX
tn
water resources I environmental consultants 3 Innwood Circle, Suite 220 • Little Rock, AR 72211 • (5 01) 2 25- 777 9 • Fax (501) 225-6739
February 23, 2021
tnyander =,fUetteville-ar.gov
Mr. Tim Nyander, Utilities Director
City of Fayetteville
Water & Sewer Services
2435 South Industrial Drive
Fayetteville, AR 72701
RE: Technical Support for Toxicity Reduction Evaluation and Associated Activities for the City of
Fayetteville — West Side Wastewater Treatment Plant, AR0050288 (AFIN: 72-01033)
FTN No. P04370-2534-001
Dear Mr. Nyander:
In response to your request, FTN Associates, Ltd. (FTN) appreciates the opportunity to submit the following
proposal for additional services to provide professional consulting services related to a Toxicity Reduction
Evaluation (TRE) and associated activities for the City of Fayetteville — West Side Wastewater Treatment
Plant (West Side WWTP), AR0050288 (AFIN: 72-01033), Fayetteville, Arkansas (the Project).
Our Additional Services will generally consist of support services for the THE for the West Side WWTP
all as set forth in the Scope of Work for Additional Services (Exhibit A) and subject to the Terms and
Conditions for the City of Fayetteville (Exhibit B), which are attached to this letter.
You are expected to furnish us with full information as to your requirements including any special or
extraordinary considerations for the Project or special services needed and also to make available all
pertinent existing data. In addition, we request that you provide information concerning the potential health
and/or physical hazards present at the facility to which FTN employees could be exposed. This information
(i.e., Safety Data Sheets, etc.) is needed to ensure FTN's compliance with the OSHA Hazard
Communication Standard.
Our fee for Additional Services will be based on time and materials using the Client Rates in Exhibit C for
services rendered by our principals and employees engaged directly on the Project. The total fee for
Additional Services (separate from the routine quarterly biomonitoring required by the permit and THE
laboratory testing) for the first year of the project will not exceed $45,000 without prior approval from you.
The first year of the project will begin with the notice to proceed and continue through the following 12
months.
We will bill you monthly for Services and Reimbursable Expenses with invoices to be paid within 30 days.
Unless other arrangements are made, invoices will be sent to the Client electronically via email. Payments
paid electronically through Automatic Clearing House (ACH) system are preferred, however, other
methods will be accepted. The above financial arrangements are on the basis of prompt payment of our bills
and the orderly and continuous progress of the Project.
Initial
Regional Offices: Fayetteville, AR; Baton Rouge, LA; Chesterfield, MO 9 www.ftn-assoc.com 9 ftn@ftn-assoc.com
Mr. Tim Nyander
February 23, 2021
Page 2
We expect to start our services promptly after receipt of your acceptance of this proposal. Additional
information regarding the project schedule and deliverables is discussed in Exhibit A.
If there are protracted delays for reasons beyond our control, we would expect to negotiate with you an
equitable adjustment of our compensation taking into consideration the impact of such delays, including
but not limited to changes in price indices and pay scales applicable to the period when services are in fact
being rendered.
This proposal, which includes Exhibits A, B, and C consisting of 4 pages, represents the entire
understanding between you and us with respect to the Project and may only be modified in writing signed
by both of us If it satisfactorily sets forth your understanding of our agreement, we would appreciate your
printing a complete copy of this letter, signing in the space below and initialing each page, and returning it
to us. This proposal will be open for acceptance until March 23, 2021, unless changed by us in writing.
Thank you very much for the opportunity to present this proposal. Please do not hesitate to call me or Nick
Siria at (501) 225-7779 if you have any questions relating to this proposal or additional services offered by
FTN.
Respectfully submitted,
FTN ASSOCIATES, LTD.
Jeremy Rlgsby
Aquatic Ecologist
JMR/dlc
Attachments
Accepted this day
of , 2021
By
Authorized Representative
City of Fayetteville
R:\PROJECTS\04370-2534-001\PROPOSALS\FINAL\2021-02-23 FTN PROPOSAL FOR ADDITIONAL SERVICES FAYETTEVILLE WEST qP
SIDE WWTP THE SUPPORT.DOCX
Initial
win
EXHIBIT A
Scope of Work for Additional Services
Technical Support for Toxicity Reduction Evaluation and Associated Activities for the
City of Fayetteville — West Side Wastewater Treatment Plant (West Side WWTP), Fayetteville, AR
Attached to and made part of the letter agreement dated February 23, 2021, between FTN Associates,
Ltd. (FTN) and City of Fayetteville (the Client), with respect to the project described therein. The
project tasks and schedule follow.
PROJECT TASKS
TASK 1 — SUBMIT THE ACTIVITIES PLAN TO DEQ
FTN previously prepared a Toxicity Reduction Evaluation (TRE) Activities Plan for submittal to the
Arkansas Department of Energy and Environment, Division of Environmental Quality (DEQ), due
March 21, 2021, per requirements of the facility's National Pollution Discharge Elimination System
(NPDES) permit. The objective of the plan is to identify the cause(s) and/or source(s) of toxicity in
routine biomonitoring tests and to identify options for its control or elimination. The plan addresses
aspects of TREs, such as project organization, toxicant identification, source evaluation, sampling plan,
quality assurance, routine reporting, and project schedule.
TASK 2 — IMPLEMENT THE ACTIVITIES PLAN
FTN will work closely with West Side WWTP staff and management to provide technical support to
implement the THE Activities Plan submitted under Task 1. This support will include coordination and
design of toxicity screening tests, laboratory toxicity identification and source evaluation studies,
interpretation and evaluation of laboratory data, regular and frequent communication and updates with
West Side WWTP staff, and preparation and submittal of Quarterly THE Activities reports to DEQ.
Since this budget only covers activities completed through February 2021, preparation and submittal
of the final THE Report to DEQ is not included in this Task and will be completed under an approved
budget for the remainder of the TRE.
TASK 3 — PROJECT COORDINATION
FTN will provide routine project coordination, including billing, progress reports, conference calls,
and email updates.
PROJECT SCHEDULE
FTN anticipates that the project will last through April 2023. Since neither the identity nor the source
of the cause of toxicity is known, FTN recommends a phased approach to funding the project, such
that the direction and costs of the project at the end of year 1 (approximately February 2022) are
reevaluated.
Initial
Mtn
February 8, 2016
EXHIBIT B
Standard Terms and Conditions with the City of Fayetteville
For FTN Contracts
Standard of Care The services provided by FTN shall be performed in accordance with generally
accepted professional practice at the time when and the place where the services are rendered.
2. Independent Contractor FTN is an independent contractor and not an employee or agent of CITY
OF FAYETTEVILLE. CITY OF FAYETTEVILLE is not responsible for any of its activities. Any
taxes, licenses, permits, required filing of forms or any other conditions imposed upon or required to
render FTN Services shall be satisfied by FTN at FTN's expense.
Insurance FTN shall procure and maintain insurance for protection from claims under workers'
compensation acts. FTN shall procure and maintain liability insurance against claims based on FTN's
negligence for damages because of bodily injury including personal injury, sickness or disease or
death of any and all employees or of any person other than such employees, and from claims or
damages based on FTN's negligence because of injury to or destruction of property including loss of
use resulting therefrom.
4. Changes in Scope or Price Changes, modifications, or amendments in scope, price or fees to this
contract shall not be allowed without a prior formal contract amendment approved by the Mayor and
the City Council in advance of the change in scope, cost or fees.
5. Electronic Deliverables The deliverable documents under this agreement are provided for use and
modification as needed by the City of Fayetteville. Any use or reuse of original or altered computer
files by CITY OF FAYETTEVILLE or others without written verification by FTN for purposes other
than for the specific purpose intended will be at CITY OF FAYETTEVILLE's risk and full legal
responsibility. Any verification of such adaptation by CITY OF FAYETTEVILLE will entitle FTN
to additional compensation at the then current rate.
The submitted data files are intended to work only as described. The files are compatible only with
the software and operating platform described. FTN makes no warranty as to the compatibility of
these files for versions of the software other than for those stated. FTN is not responsible for uses of
the data outside of or beyond the scope of the Agreement.
Because data stored on electronic media can deteriorate undetected or can be modified without FTN's
knowledge, CITY OF FAYETTEVILLE agrees that FTN will not be held liable for the completeness
or correctness of the electronic media, with respect to its originally intended use as defined in the
agreement, after an acceptance period of 30 days after delivery of the electronic files. FTN stands by
the accuracy of sealed drawings that accompany submittals.
The electronic files are submitted to CITY OF FAYETTEVILLE for a 30-day Acceptance Period.
During this period, CITY OF FAYETTEVILLE may review and examine these files; any errors,
relative to the intended use of the files, detected during this time will be corrected by FTN as part of
the basic agreement. Any changes requested after the Acceptance Period will be considered
additional services to be performed on a time and materials basis, at the then current rates plus terms
and conditions.
Initial
6. Termination This agreement may be terminated at any time, for any cause by either party upon thirty
days written notice to the other party. In such event, CITY OF FAYETTEVILLE shall forthwith pay
FTN in full for all work previously authorized and performed prior to effective date of termination.
If no notice of termination is given, relationships and obligations created by this Agreement shall be
terminated upon completion of all applicable requirements of this Agreement.
7. Assignment This Agreement shall not be assigned by FTN to any other party unless prior written
approval is obtained from CITY OF FAYETTEVILLE. This Agreement shall be binding upon all
parties hereto and their respective heirs, executors, administrators, successors, and assigns.
8. Limit of Liability It is understood that any and all professional liabilities incurred by FTN throughout
the course of rendering professional services on this Project shall be limited to a maximum of the net
fee received by FTN, not including reimbursable expenses and subconsultants, for all services
rendered on the Project.
9. Confidentiality of Information No information concerning this Project shall be released by FTN,
unless directed to do so by the City of Fayetteville or required by law. City contracts and documents
prepared while performing City contractual work are subject to the Arkansas Freedom of Information
Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the (contractor)
will do everything possible to provide the documents in a prompt and timely manner as prescribed in
the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. Seq.) Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance."
10. Precedence These Standard Terms and Conditions shall take precedence over any inconsistent or
contradictory provisions contained in any proposal, contract, purchase order, requisition notice to
proceed, or like document regarding FTN's services.
11. Severability If any of these Standard Terms and Conditions shall be finally determined to be invalid
or unenforceable in whole or part, the remaining provisions hereof shall remain in full force and
effect, and be binding upon the parties hereto. The parties agree to reform this Agreement to replace
any such invalid or unenforceable provision with a valid and enforceable provision that comes as
close as possible to the intention of the stricken provision.
12. Survival These Standard Terms and Conditions shall survive the completion of the services under
this Agreement and the termination of this Agreement for any cause.
13. Controlling Law This Agreement is to be governed by and construed in accordance with the laws of
the State of Arkansas.
Initial
SM
EXHIBIT C
2021 Fee Schedule'
FTN Associates, Ltd.
Labor Category Hourly Rate
Professional 7
$ 215.00
Professional 6
190.00
Professional 5
170.00
Professional 4
150.00
Professional 3
135.00
Professional 2
115.00
Professional 1
105.00
Technician 4
105.00
Technician 3
95.00
Technician 2
85.00
Technician 1
70.00
Executive Assistant
76.00
Word Processing
66.00
Direct Expenses
All direct project expenses will be invoiced at cost plus 10 percent. Direct project expenses include such
items as travel, meals, lodging, shipping, supplies, consultants, subcontractors, etc. Vehicle mileage will be
charged at standard IRS rates.
A charge of 2 percent is applied to the total labor amount to cover communication charges and computer
expenses associated with computer applications, data storage and backup.
Should back-up data be requested for reimbursable expenses, it will be provided for an administrative fee.
Payment Terms
Unless other arrangements are made in writing, invoicing will be monthly for services completed and will
be sent via email to the Client. Payment is due in full within 30 days of invoice and are preferred to be paid
electronically through Automated Clearing House (ACH) system; however, other methods are acceptable.
A service charge of 1.5 percent per month will be charged on all balances over 30 days.
'Effective January 1, 2021— December 31, 2021
Initial
win
Fletcher Cost Share Proposal Response 1 2-25-2021
City Covers 100% of offsite sewer costs, 174LF
City/Developer split onsite sewer costs 50/50, 245LF
Developer covers 100% cost of private service connections
City Labor
}lain Line S 19 230.00 70% City (I74FTCity,- remarrtrrtg 245FTspfrt 50 0)
Services S 10 761.32 100% Deve)oper
S 29, 98-1.32
City $ 13,461-00 45%la Estimated Costs to City
Developer $ 16,520-32 55%la and Developer
City will layout/design project in-house, no engineering fees. This would change
field conflicts encountered unexpectedly, requiring detailed design. Unlikely.
Developer responsible to mark exact location for 10 service connections.
Alignment exhibit and cost break-out sheets on following pages.
6'p 314ft
LO
V r) i — I- a "-I 'Mff -
153a
Ta'VeMe-v`ille
THE CITY OF FAYETTEVILLE, ARKANSAS
WATER AND SEWER DIVISION
113 west Mountaln
F.ayMtC.IIIc, AR 7Z701
P(479) 575-8386 F (479) 684-4730
1 AGiKnN5�5
Project Name: 326 N. Fletcher Ave.
Date:
18-Feb-21
Project Description: Install 420 Ft. of 8-inch Sewer Main
Cost Item
Unit Price
Total Units
Line Item Cost
Subtotal Cost
Labor
Construction Crew ( 4 men)
$73.47
80
$5,877.60
Asphalt Crew ( 3 men)
$52.22
8
$417.76
Labor Subtotal
$6,295.36
Equipment
Crew Truck
$7.96
80
$636.80
Dump Truck
$14.72
80
$1,177.60
Dump Truck
$14.72
88
$1,295.36
Track Loader
$6.88
80
$550.40
Mini X
$10.02
80
$801.60
Asphalt - Patch Truck
$15.79
8
$126.32
Asphalt - Crew Truck
$7.96
8
$63.68
Asphalt - Mini X
$6.88
8
$55.04
Equipment Subtotal
$4,706.80
Materials
8" CMA
$5.57
1
$5.57
4" SCD 40 PVC PIPE
$1.80
300
$540.00
8" SDR 26 SEWER PIPE
$4.02
420
$1,688.40
8" SDR26 X 4" SCH40 WYE
$61.39
10
$613.90
4" X45 BEND PVC
$5.35
10
$53.50
4" MAX ADAPTOR
$49.25
1
$49.25
RING
$112.45
2
$224.90
LID
$78.04
2
$156.08
TAR STRIP
$3.00
6
$18.00
SPEED PLUG
$30.00
2
$60.00
QUIKRETE
$4.75
20
$95.00
48" MANHOLE
$750.00
2
$1,500.00
BLUE LUBE
$5.33
2
$10.66
WIRE
$0.09
450
$40.50
SEWER TAPE
$0.02
420
$8.40
SB2/TON
$9.50
290
$2,755.00
GRIT/TON
$14.00
45
$630.00
PRE MIX/TON
$105.00
18
$1,890.00
HOT MIX/TON
$60.00
25
$1,500.00
CONCRETE T PATCH
$119.00
60
$7,140.00
Materials Subtotal
$18,979.16
Sub Total
$29,981.32
0 Contingincy
Grand Total
$35,330.09
Total cost of sewer
main, manholes, and
service lines
Ta'vele-ville
THE CITY OF FAYETTEVILLE, ARKANSAS
WATER AND SEWER DIVISION
113 West Mountaln
Fayct1e ill,, AR 72701
F147s11575-8
366 FMV1684-4730
1
Project Name: 326 N. Fletcher Ave.
Date:
22-Feb-21
Project Description: Install Sewer Services
Cost Item
Unit Price
Total Units
Line Item Cost
Subtotal Cost
Labor
Construction Crew ( 3 men )
$77.70
25
$1,942.53
Construction Crew ( 1 man )
$19.87
21
$417.20
Asphalt Crew ( 3 men)
$69.35
4
$277.39
Labor Subtotal
$2,637.12
Equipment
Crew Truck
$7.96
25
$199.00
Dump Truck
$14.72
25
$368.00
Slid Steer
$6.88
25
$172.00
Excavtor
$10.02
25
$250.50
Asphalt - Patch Truck
$15.79
4
$63.16
Asphalt - Crew Truck
$7.96
4
$31.84
Asphalt - Mini X
$10.02
4
$27.52
Asphalt - Dump Truck
$14.72
4
$58.88
Equipment Subtotal
$1,170.90
Materials
8"SDR 26x4" SCH40 WYE
$61.39
10
$613.90
4" SCD 40 PVC PIPE
$1.80
300
$540.00
4" X45 BEND PVC
$5.35
10
$53.50
4" GLUE CAP
$3.00
10
$30.00
QUIKRETE
$4.75
20
$95.00
WIRE
$0.09
300
$27.00
SEWER TAPE
$0.02
320
$6.40
SB2/TON
$9.50
89
$845.50
GRIT/TON
$14.00
10
$140.00
PRE MIX/TON
$105.00
6
$630.00
HOT MIX/TON
$105.00
6
$630.00
CONCRETE
$119.00
28
$3,332.00
Materials Subtotal
$6,943.30
Grand Total
$10,751.32
Break-out costs for
iust service lines
CITY OF
_ FAYETTEVILLE
ARKANSAS
MEETING OF APRIL 6, 2021
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Peter Nierengarten, Environmental Director
Jeff Coles, Recycling and Trash Collections Director
FROM: Shannon Newman, Financial Analyst — Recycling and Trash Collections
DATE: March 4, 2021
SUBJECT: An Ordinance to Amend the CPI Language in 50.40(A) — Rates of Services;
Fee Increases
RECOMMENDATION:
Staff recommends City Council approval of an ordinance to amend the CPI language in
50.40(A) — Rates of Services; Fee Increases.
BACKGROUND:
City Code 50.40(A) — Rates of Services; Fee Increases
The Recycling and Trash User Fee shall be adjusted annually based upon the Consumer Price
Index (CPI) as published by the U.S. Department of Labor, unless specifically waived by City
Council resolution.
In 2018, the City contracted with MSW Consultants to conduct a Recycling and Trash
Collections Rate study to comprehensively evaluate the solid waste systems full cost of service
and to develop a five-year financial plan with recycling and trash disposal rate
recommendations. One of the recommendations was to apply the Consumer Price Index (CPI)
increase to all customer classes and rates; previously the CPI had only been applied to
residential rates. City Council passed Resolution 278-18 on 12/18/18 to adopt the new
Recycling and Trash Collection rate study.
Ordinance 6138 was approved by City Council on 1/3/19 to amend §50.40 Rates for Services of
the Fayetteville City Code to align the City's Recycling and Trash Collection Rates with the rate
study.
In October 2019, the Fayetteville City Council passed Resolution 229-19 approving a contract
with Waste Management of Arkansas for the hauling and disposal of municipal waste from the
City's transfer station. The term of the contract was for 5-years. According to the contract, the
per ton transportation and disposal rate price shall be adjusted according to the Consumer Price
Index (CPI) sub -index for Water, Sewer, Trash Collection.
According to the U.S. Bureau of Labor Statistics, the CPI increase applied for 2021 rates was
1.24%. The increase for the sub -index Water, Sewer, Trash Collection was 3.3%.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
DISCUSSION:
In January 2021, Residential and Commercial rates for service were increased 1.24% in
accordance with the CPI increase granted with Ordinance 6138. Waste Management increased
the hauling and disposal fee charged to the City by 3.3% in accordance with the CPI sub -index
Water, Sewer, Trash Collection increase granted with Resolution 229-19.
Rates for Residential and Commercial services are set to cover all operating expenses for the
programs. Solid Waste Disposal fees are 23% of the Residential's operating expense budget
and 35% of the Commercial operating expense budget. Because of the discrepancy in language
between Ordinance 6138 and Resolution 229-19, 23% of the Recycling and Trash Collection
Division's Residential operating expense budget and 35% of the Commercial operating expense
budget were increased disproportionately to revenue collected from Residential and
Commercial rates for service.
For revenue collected to off -set the CPI increase for disposal and hauling expense in the future,
staff recommends amending the language in 50.40(A) Fee Increases to specify
that the recycling and trash user fee shall be adjusted annually based upon the Consumer Price
Index (CPI) sub -index for Water, Sewer, Trash Collection as published by the U.S. Department
of Labor, unless specifically waived by City Council resolution.
BUDGET/STAFF IMPACT:
There would be no impact for 2021. The recommended change would take effect in the 2022
budget.
Attachments:
Ordinance 6138
Resolution 229-19 Waste Management of Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 675-8323
Ordinance: 6138
File Number: 2018-0707
RECYCLING AND TRASH COLLECTION RATE AMENDMENTS:
AN ORDINANCE TO AMEND § 50.40 RATES FOR SERVICES OF THE FAYETTEVILLE CITY
CODE TO ALIGN THE CITY'S RECYCLING AND TRASH COLLECTION RATES WITH THE
RECENT RATE STUDY
WHEREAS, the Recycling and Trash Collection Rate Study completed by MSW Consultants made several
recommendations based on a cost of service analysis and the goals of the City's 2017 Solid Waste
Reduction, Diversion, and Recycling Master Plan which are reflected in the staff -recommended
amendments to the rates for recycling and trash collection services below.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby repeals § 50.40 Rates for
Services and enacts a new § 50.40 as follows:
50.40 - Rates For Services
(A) Fee Increases. The Recycling and Trash User Fee shall be adjusted annually based upon the
Consumer Price Index {CPI} as published by the U.S. Department of Labor, unless specifically waived
by City Council resolution.
(B) Residential Single-FamilylDuplex Service. Recycling and Trash shall be collected from residential
single-family/duplex customers one time each week for the following rates:
Recycling and Trash User Fee Schedule
Container Volume Monthly Rate
Page 9 Prinred an f14119
Ordinance: 6138
File Number: 2018-0707
32 $10.16
64 $15.52
96 $22.03
(1) There shall be no charge for the collection of residential yard waste.
(2) Residential single-family/duplex service customers shall receive bulk collection at no charge
one time per year.
(3) if a residential single-family/duplex customer wishes to exchange to a larger residential garbage
cart size, the customer shall be assessed a $25.00 trip fee. No fee shall be assessed for
customers wishing to exchange to a smaller cart.
(4) The charge for an extra bag or an over -full cart shall be $6.72.
(C) Residential Mufti family Service. Trash shall be collected from residential multi -family customers
one time each week at a rate of $9.72 per dwelling unit per month unless the owner of the multi-
family complex requests greater volume/frequency of service than the minimum required service
as determined by the Recycling and Trash Collection Manager. When requests for greater
volumelfrequency of service by an owner are made, rates shall be determined by the prevailing
commercial service rate divided by the number of dwelling units. Multi -family trash service shall
include recycling, subject to availability as determined by the Recycling and Trash Collections
Director.
(D) Commercial Service. Trash shall be collected from commercial customers as shown below.
(1) The monthly commercial rate shall be:
Commercial User Fee Schedule
Commercial Container Size Rate Per Pickup
95 Gallon Cart $19.83
2 cubic yards $47.50
4 cubic yards $88.45
6 cubic yards $115.00
8 cubic yards $144.00
(2) Commercial 95-gallon carts shall be picked up once per week, Monday through Thursday.
Larger commercial containers shall be serviced a minimum of once per week and a
maximum of six (6) times per week, Monday through Saturday, except authorized holidays
for city employees and unavoidable inclement weather.
(3) The rate for providing extra collection of any 95-gallon cart shall be twice the monthly
collection rate based on the number of collections per week as established by §50.40(B)(1).
Page 2 Printed on 114119
Ordinance: 6138
File Number 2018-0707
The rate for providing extra collection of any commercial front load dumpster shall be one-half
the monthly per cubic yard rate for each dumpster size.
(4) The rate for providing cardboard and paper recycling service shall be 25% of the equivalent
commercial container trash service, except that the Recycling and Trash Collection Division
may waive that fee for all 95-gallon cart customers.
(5) Container rental is a flat fee per month.
Container Rental/Dempster Lease Fee Schedule
Container Size (Cubic Yards) Monthly Rate
2 yd $13.53
4 yd $15.47
b yd $18.00
8 yd $21.25
(E) Use of Composling Facility.
Businesses, including commercial landscapers and tree trimmers, and nonresidents that bring brush to the
city's composting facility for disposal will be charged as follows:
Composting User Fee Schedule
Size Rate
Compact pickup trucks $5.25
Full size pickup trucks $8.40
Trailers up to 14 feet long $10.50
Trailers greater than 14 feet long $15.75
PASSED and APPROVED on 1/3/2019
Attest:
i
- � d
Sondra E. Smith, C��'iower
�� � • GIB Y p�, . r. _'�
FAYLTTEVILL
Page 3 Printed on IAV19
i13WesfMountain5treet
City at Fayetteville, Arkansas
\ Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2018-0707
Agenda Date: 1/3l2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: B. 1
RECYCLING AND TRASH COLLECTION RATE AMENDMENTS:
AN ORDINANCE TO AMEND § 50.40 RATES FOR SERVICES OF THE FAYETTEVILLE CITY
CODE TO ALIGN THE CITY'S RECYCLING AND TRASH COLLECTION RATES WITH THE
RECENT RATE STUDY
WHEREAS, the Recycling and Trash Collection Rate Study completed by MSW Consultants made several
recommendations based on a cost of service analysis and the goals of the City's 2017 Solid Waste Reduction;
Diversion, and Recycling Master Plan which are reflected in the staff -recommended amendments to the rates
for recycling and trash collection services below.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARICANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby repeals § 50.40 Rates for
,Services and enacts a new § 50.40 as follows:
50.40 - Rates For Services
(A) Fee Increases. The Recycling and Trash User Fee shall be adjusted annually based upon the
Consumer Price Index (CPI) as published by the U.S. Department of Labor, unless specifically waived by.
City Council resolution.
(B) Residential Single-FamilylDuplex Service. Recycling and Trash shall be collected from residential
single-familylduplex customers one time each week for the fallowing rates:
Recycling and Trash User Fee Schedule
Container Volume Monthly Rate
32 $10.16
64 $15.52
96 $22.03
(i There shall be no charge for the collection of residential yard waste.
(2) Residential singie-familylduplex service customers shall receive bulk collection at no charge one
City of Fayetteville, Arkansas Page 1 Printed on 11412019
File Number., 2018-0707
time per year.
(3) If a residential single-family/duplex customer wishes to exchange to a larger residential garbage
cart size, the customer shall be assessed a $25.00 trip fee. No fee shall be assessed for customers
wishing to exchange to a smaller cart.
(4) The charge for an extra bag or an over -full cart shall be $6.72.
(C) Residential Multi family Service. Trash shall be collected from residential multi -family customers
one time each week at a rate of $9.72 per dwelling unit per month unless the owner of the multi -family
complex requests greater volume/frequency of service than the minimum required service as determined by
the Recycling and Trash Collection Manager. When requests for greater volume/frequency of service by
an owner are made, rates shall be determined by the prevailing commercial service rate divided by the
number of dwelling units. Multi -family trash service shall include recycling, subject to availability as
determined by the Recycling and Trash Collections Director.
(D) Commercial Service. Trash shall be collected from commercial customers as shown below.
(1) The monthly commercial rate shall be:
Commercial User Fee Schedule
Commercial Container Size Rate Per Pickup
95 Gallon Cart $19.83
2 cubic yards $47.50
4 cubic yards $88.45
6 cubic yards $1 15.00
8 cubic yards $144.00
(2) Commercial 95-gallon carts shall be picked up once per week, Monday through Thursday.
Larger commercial containers shall be serviced a minimum of once per week and a maximum of six
(6) times per week, Monday through Saturday, except authorized holidays for city employees and
unavoidable inclement weather.
(3) The rate for providing extra collection of any 95-gallon cart shall be twice the monthly collection
rate based on the number of collections per week as established by §50.40(B)(1). The rate for
providing extra collection of any commercial front load dumpster shall be one-half the monthly per
cubic yard rate for each dumpster size.
(4) The rate for providing cardboard and paper recycling service shall be 25% of the equivalent
commercial container trash service, except that the Recycling and Trash Collection Division may
waive that fee for all 95-gallon cart customers.
(5) Container rental is a flat fee per month.
Container RentallDumpster Lease Fee Schedule
Container Size (Cubic Yards) Monthly Rate
2 yd $13.53
4 yd $15.47
6 yd $18.00
City of Fayetteville, Arkansas Page 2 Pdnted on 11412019
File Number, 2018-0707
8 yd $21.25
(E) Use of Composting Facility.
Businesses, including commercial landscapers and tree trimmers, and nonresidents that bring brush to the city's
composting facility for disposal will be charged as follows:
Composting User Fee Schedule
5 ize Rate
Compact pickup trucks $5.25
Full size pickup trucks $8.40
Trailers up to 14 feet long $10.50
Trailers greater than 14 feet long $15.75
City of Fayetteville, Arkansas Page 3 Printed on 11412019
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 229-19
File number: 2019-0628
WASTE MANAGEMENT OF ARKANSAS, INC.:
A RESOLUTION TO EXERCISE THE SECOND FIVE YEAR OPTION TO RENEW THE
AGREEMENT WITH WASTE MANAGEMENT OF ARKANSAS, INC. FOR SOLID WASTE
TRANSFER AND DISPOSAL SERVICES
WHEREAS, on November 3, 2009, the Fayetteville City Council passed Resolution No. 224-09 which
approved a five year contract with Waste Management of Arkansas, Inc. for solid waste transfer and
disposal services, subject to the annual appropriation of sufficient funds by the City Council, with two
successive five year options to renew; and
WHEREAS, on November 16, 2014, the Fayetteville City Council passed Resolution No. 194-14 which
approved the exercise of the first five year option to renew; and
WHEREAS, both Waste Management of Arkansas, Inc. and the City now desire to exercise the second
five year option to renew pursuant to Section I the Agreement; and
WHEREAS, the City Administration recommends that the City Council authorize renewal of the next
five year term to this Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby agrees that it is in the
best interest of our citizens to exercise, along with Waste Management of Arkansas, Inc., the option to
renew the original Agreement for a third five year period under the terms of the original Agreement and
Page T Printed on 10/16/19
Fite Number. 2019-0628
Resolution 229-19
authorizes Mayor Jordan to sign the second amendment to the Agreement.
PASSED and APPROVED on I0115/2019
Attest:
Lisa Branson, Deputy Ci TR.�9srr,
L• GI Y O C •.G'r.
FAY ETTEVILLE
zz*
n h
xS
Page 2 Prketed on 1W16H9
City of Fayetteville, Arkansas
Text File
File Number: 2019-0628
Agenda Date: 1011512019 Version: 1
In Control: City Council Meeting
Agenda (lumber: A. 2
WASTE MANAGEMENT OF ARKANSAS, INC.:
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Passed
File Type: Resolution
A RESOLUTION TO EXERCISE THE SECOND FIVE YEAR OPTION TO RENEW THE
AGREEMENT WITH WASTE MANAGEMENT OF ARKANSAS, INC. FOR SOLID WASTE
TRANSFER AND DISPOSAL SERVICES
WHEREAS, on November 3, 2999, the Fayetteville City Council passed Resolution No. 224-09 which
approved a five year contract with Waste Management of Arkansas, Inc. for solid waste transfer and disposal
services, subject to the annual appropriation of sufficient funds by the City Council, with two successive five
year options to renew; and
WHEREAS, on November 16, 2014, the Fayetteville City Council passed Resolution No. 194-14 which
approved the exercise of the first five year option to renew; and
WHEREAS, both Waste Management of Arkansas, Inc. and the City now desire to exercise the second five
year option to renew pursuant to Section I the Agreement; and
WHEREAS, the City Administration recommends that the City Council authorize renewal of the next five year
term to this Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby agrees that it is in the best interest
of our citizens to exercise, along with Waste Management of Arkansas, Inc„ the option to renew the original
Agreement for a third five year period under the terms of the original Agreement and authorizes Mayor Jordan
to sign the second amendment to the Agreement.
City of Fayetteville, Arkansas Pepe t Printed on 10/16/2019
Peter Nierengarten
Submitted By
City of Fayetteville Staff Review Form
2019-0628
legistar File ID
10/15/2019
City Council Meeting Date - Agenda Item Only
N/A for Nan -Agenda Item
9/20/2019 5U5TAINABILITY/RESILIENCE (631)
Submitted Date Division / Department
Action Recommendation:
Approval of a 5-year term contract renewal with Waste Management of Arkansas for hauling and
disposal of municipal solid waste
Various
Account Number
Budget Impact:
Recycling and Trash Collections
Project Number
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Purchase Order Number:
Change Order Number:
Original Contract Number
2018-000554
2
Fund
Project Title
0
0
V20180321
Previous Ordinance or Resolution 224-09; 194-14
Approval Date:
Comments' The current budget and item cost cells have been left blank due to the fact that funds for the hauling and disposal of municipal
waste are budgeted in various programs and multiple accounts within the Recycling & Trash Collection Fund. Also, because this
contract renewal spans multiple years, future year budgets are unknown at this time.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 15, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Peter Nierengarten, Environmental
DATE: Director September 20, 2019
SUBJECT: Waste Management Contract Renewal
CITY COUNCIL MEMO
RECOMMENDATION:
Staff recommends the approval of a 5-year term contract renewal with Waste Management of
Arkansas for hauling and disposal of municipal solid waste
BACKGROUND:
In November 2009, the Fayetteville City Council passed Resolution 224-09 approving a contract with
Waste Management of Arkansas or the hauling and disposal of municipal waste from the City's
transfer station. The term of the original contract was for 5-years and included a provision for the
option to renew for 2 successive 5-year terms upon mutual written agreement. The first renewal was
executed on November 6, 2014 by Resolution 194-14.
DISCUSSION:
Having completed the first and second 5-year terms of the contract in a successful manner, both
parties agree to exercise the provision in the contract for a final 5-year term thru December 31,
2024.
Terms of time 5-year agreement include:
■ City will continue paying the current transportation and disposal rate of $39.26 per ton
through December 31, 2019
■ City agrees to pay Waste Management a transportation and disposal rate of $41.22 starting
on January 1, 2020 — this is a 5% rate increase
■ Beginning on January 1, 2021 and each January 1 thereafter the per ton transportation and
disposal rate price shall be adjusted according to the Consumer Price Index (CPI) sub -index
for Water, Sewer, Trash Collection {WST)
• The WST index increase shall look at the increase for the previous 12 months
■ The average tonnage of loaded trucks leaving the City's transfer station shall be 22 tons
BUDGET/STAFF IMPACT:
Funds for hauling and disposal services are budgeted in the Recycling and Trash Collection fund.
Attachments:
Second Contract Renewal
First Contract Renewal (includes original contract)
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
SECOND AMENDMENT TO THE CITY OF FAYETTEVILLE, ARKANSAS SOLID
WASTE TRANSFER AND DISPOSAL SERVICES CONTRACT
This Second Amendment to the City of Fayetteville, Arkansas Solid Waste Transfer and
Disposal Services Contract (hereafter the "Amendment") is entered into as of the 2i day of
Ob t y , 2019, by and between the City of Fayetteville (the "City"), and Waste
Management of Arkansas, Inc. (the "Contractor or Waste Management").
WITNESSETH:
WHEREAS, the City of Fayetteville and Waste Management have previously entered
into a certain Agreement for Solid Waste Transfer and Disposal Services, dated on or about
November 3, 2009, and amended on October 15, 2014 (collectively the "Contract") whereby
Waste Management was granted the right to provide solid waste transfer and disposal within the
City, as more particularly set forth in the Contract; and
WHEREAS, the City and Waste Management desire to modify the Contract, as more
particularly set forth below.
NOW, THEREFORE, for and in consideration of the good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as
follows:
1. The City and Waste Management agree to extend the term of the Contract for five
additional years so that the new Contract termination date is December 31, 2024. This
Contract is subject to the annual appropriation of sufficient funds for this Contract in the
budget by the Fayetteville City Council.
2. Section 3 of the Contract entitled "Fees" is hereby superseded and replaced with the
following language:
A. City agrees to pay Waste Management the current rate of $39.26 per ton
through December 31, 2019
B. On January 1, 2020, the City agrees to pay Waste Management $41.22 per
ton for transportation, hauling and disposal. Beginning on January 1, 2021
and on each January 1 thereafter, the per ton price shall be adjusted by the
percentage that the Consumer Price Index (CPI-U), US City Average for
All Urban Consumers (current series), Water, Sewer, Trash Collection,
Not Seasonally Adjusted, Base Period December 1997=100 Series ID
CUUR0000SEHG (CPI)
(https f ta,bls.ggldataViewerlview/timeseriesl!llljROOOOSEHG) has
increased during the preceding twelve-month period for which the
data has been published. If the above CPI ceases to be published, the
parties agree to substitute another equally authoritative measure of change
in the purchasing power of the U.S. dollar as may be then available so as
to carry out the intent of this provision. Waste Management shall
Page 1 of 3
Contract for Solid Waste Transfer and Disposal Services, Amendment 2
Bid 09-61
coordinate with the City in writing prior to any implementation of any CPI
-U price adjustment. Such coordination shall include the amount of the
price adjustment, documentation substantiating the CPI published
numbers, and the date the adjusted price takes effect. The City and Waste
Management shall mutually agree on any increase, including calculation
accuracy on CPI or other equally authoritative measure as applicable, prior
to any price adjustment.
C. Price adjustment shall be calculated using the following:
CPI for current period, Less CPI for previous period Equals index point
change. Divide index point change by previous period CPI. That result
shall be multiplied by 100 to equal the percent change in the price per ton
rate. Example, provided by the Bureau of Labor Statistics, is shown
below or can be found at
htips://www.bis.govLcpi/factsheets/escalation.htm:
CPI for current period
232.945
Less CPI for previous period
229.815
i=quals index point change
3.130
Divided by previous period CPI
229.815
Eq ua is
0.0136
Result multiplied by 100
0.0135 x 100
Equals percent charFge
1.4%
3, Section 2(a) of the Contract is hereby amended to read as follows:
A. Transporting of all solid waste shall be so contained, tied, or enclosed, that
leaking, spilling or blowing of waste is prevented. All solid waste
received at the Fayetteville Transfer Station will be transported to a
permitted and approved disposal site within twenty-four hours after receipt
of said solid waste. The City, as the Transfer Station operator, shall be
responsible to load transport trailers with solid waste payload weights no
greater than that required to reach gross vehicle weight limitations set by
law. However, in the interest of efficiency, the City agrees to load solid
waste in such a way that the total annual tonnage of material loaded
divided by the total number of trailer loads in that year equals at least 22
tons.
4. Nothing contained herein shall be deemed to amend or modify the Contract except as
expressly set forth herein. In the event of a conflict between the terms of the Contract
and this Amendment, the terms of this Amendment shall control.
IN WITNESS WHEREOF, this Second Amendment has been executed as of the date first set
forth above.
Page 2of3
Contract for Solid Waste Transfer and Disposal Services, Amendment 2
Bid 09-61
CITY:
CONTRACTOR:
CITY OF FAY TTEVILLE, ARKANSAS WASTE MANAGEMENT OF
ARKANSAS, INC.
B : By:
neid Jord or Eddie McM us, Area Vice President
Attest
G)M�
Page 3 of 3
Contract for Solid Waste Transfer and Disposal Services, Amendment 2
Bid 09-61
RESOLUTION NO. 194-14
A RESOLUTION TO EXERCISE THE FIVE YEAR OPTION TO RENEW THE
AGREEMENT WITH WASTE MANAGEMENT OF ARKANSAS, INC. FOR
SOLID WASTE TRANSFER AND DISPOSAL SERVICES
WHEREAS, on November 3, 2009, the Fayetteville City Council passed Resolution No.
224-49 which approved a five year contract, subject to the annual appropriation of sufficient
funds by the City Council, with two successive five year options to renew; and
WHEREAS, both Waste Management of Arkansas, Inc. and the City now desire to
exercise the first five year option to renew pursuant to Section I the Agreement; and
WHEREAS, the City Administration recommends that the City Council authorize
renewal of the next five year term to this Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby agrees that
it is the best interest of our citizens to exercise, along with Waste Management of Arkansas, Inc.,
the option to renew the original Agreement for a second five year period under the terms of the
original Agreement and authorizes Mayor Jordan to sign the first amendment to the Agreement.
PASSED and APPROVED this 6"' day of November, 2014.
APPROVED;] ATTEST:
1sl By: Yt�lr�
Mayor LISA BRANSON, Deputy City Clerk ����,�titi�ii►1�f�I
4�R4C 1 rRE�•�
FRYETTEViLLE
"�►gl��'Pi�gg3�P J
City of Fayetteville, Arkansas 113WestMountain Street
Fayetteville, AR 72701
' 479-575-8323 TDd -
�- 479-521-1316
,- Text File
File Number: 2014.0449
Agenda Date: 11/6/2014 Version: 1 Status: Passed
In Control: City Council
Agenda Number: A. 7
File Type: Resolution
A RESOLUTION TO EXERCISE THE FIVE YEAR OPTION TO RENEW THE AGREEMENT
WITH WASTE MANAGEMENT OF ARKANSAS, INC. FOR SOLID WASTE. TRANSFER AND
DISPOSAL SERVICES
WHEREAS, on November 3, 2009, the Fayetteville City Council passed Resolution No. 224-09 which
approved a five year contract, subject to the annual appropriation of sufficient funds by the City
Council, with two successive five year options to renew; and
WHEREAS, both Waste Management of Arkansas, Inc. and the City now desire to exercise the first
five year option to renew pursuant to Section 1 the Agreement; and
WHEREAS, the City Administration recommends that the City Council authorize renewal of the next
five year term to this Agreement.
NOW, THEREFORE, HE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARICANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby agrees that it is the best
interest of our citizens to exercise, along with Waste Management of Arkansas, Inc., the option to renew
the original Agreement for a second five year period under the terms of the original Agreement and
authorizes Mayor Jordan to sign the first amendment to the Agreement.
City of Fayetteville, Arkansas Page 1
Printed on 91/M014
Jeff Coles
Submitted By
City of Fayetteville Staff Review Form
2014-0449
Legistar File ID
11/5/2014
City Council Meeting Date - Agenda item Only
N/A for Non -Agenda Item
10/15/2014 Recycling & Trash Collection /
_ Transportation Services Department
Submitted Date Division / Department
Action Recommendation:
Approval of a 5 year term contract renewal with Waste Management of Arkansas for hauling and disposal of
municipal waste.
Budget Impact:
Various Recycling and Trash Collection
Account Number Fund
Project Number Project Title
Budgeted Item? Yes Current Budget $
Funds Obligated $ -
Current Balance $ -
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget $
vaof4o7fo
Previous Ordinance or Resolution # 224-09
Original Contract Number: Approval Date: I,- D'A
Comments: The current budget and item cost cells have been left blank due to the fact that funds forthe hauling
and disposal of municipal waste are budgeted in various programs and multiple accounts within the
Recycling & Trash Collection Fund. Also, because this contract renewal spans multiple years, future year
budgets are unknown at this time.
CITY OF
■
Taeevle
ARKANSAS
MEETING OF NOVEMBER 6, 2014
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Transportation Services Director
Don Marr, Chief of Staff
FROM: Jeff Coles, Director of Recycling and Trash Collection
DATE: October 15, 2014
SUBJECT: Waste Management Contract Renewal
RECOMMENDATION:
Staff recommends the approval of a 5 year term contract renewal with Waste Management of
Arkansas for hauling and disposal of municipal waste
BACKGROUND:
In November of 2009, the City Council passed Resolution 224-09 approving a contract with
Waste Management of Arkansas for the hauling and disposal of municipaf waste from the City's
transfer station. The term of the of the original contract was for 5 years and included provision
for the option to renew for 2 successive 5 year terms upon mutual written agreement.
DISCUSSION:
Having completed the first 5 year contract in a successful manner, Moth parties are in
agreement to exercise the provision of the contract to extend for an additional 5 year term, from
December 1, 2014 until November 30, 2019.
BUDGETISTAFF IMPACT:
Funds for hauling and disposal services are budgeted in the Recycling and Trash Collection
Fund.
Attachments:
Original Contract
Renewal Document
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas
Bid 09-61, Solid Waste Transfer and Disposal Services
Contract
This Agreement is trade and entered into this $A_d__day of 2009. by and between the City Of
Fayetteville, Arkansas and Waste ManaeArkansas, ement of Arkansa.
Terms & Conditions
WUNESSE'IH: In consideration of the terms and conditions set forth below, which constitute good and
enforceable consideration, it is agreed:
1. TEgMOF AGREEMS:dT, The agreement is to take effect and continue and remain in full force and effect for
a period of five (5) years, and such period shall commence on December 1st, 2009 or on the date the contract is
approved by the Fayetteville City Council. The parties shall have the Option to renew this agreement for two (2)
successive five (5) year terms upon mutual writtrn agreement. The option to renew can be trade effective by
written notification from either party to the other party no later than ninety (90) days prior to the expiration of the
contract tetras. This contract will be subject to the annual appropriation of sufficient funds for this contract in the
budget by the Fayetteville City Council.
2. SCOPE OF SERVICE: The Contractor shall be responsible for the performance of all services reasonably
necessary to provide for the proper disposal of all of the residential and commercial waste generated within the
City of Fayetteville. Goods and services to be provided by Contractor under the terms of this agreement shall
include but not be limited to the following;
a) Transporting of all solid waste shall be so contained, tied, ar enclosed, that leaking, spilling or
blowing of waste is prevented. Ail solid waste received at the Fayetteville Transfer Station will be
transported to a permitted and approved disposal site within twenty-four hours after receipt of said
solid waste. The City of Fayetteville, as the Transfer Station operator, shall be responsible to load
transport trailers with solid waste payload weights no greater than that required to reach gross vehicle
weight limitations set by law. However, in the irate,-rst of efficiency, the operator is responsible to
load solid waste in such a way that a standard "walling floor- trailer with a capacity of 115 cubic
yards will contain a minimum of 20 tons of solid waste.
b) The Contractor shall provide an adequate number ❑, vchicles, trailers and back up equipment
maintained in goad physical condition and working order, all labor, supervision, equipment,
maintenance, fates and necessary supplies to insure the daily systematic and orderly performance of all
services specified in the contract within the required time frame.
c) The Contractor will guarantee to the City of Fayetteville that Contractor's transport tractors, trailers
and any other equipment used in the transport of accepted solid waste will be maintained in a
mechanically sound, clean and uniformly painted manner at all times. There will be sufficient spare
equipment available to insure daily loading transport, and disposal of all waste received at said
Transfer Station within the allotted tame frame. All equipment provided by the Contractor will be
property licensed and permitted by appropriate District, City, County & State authorities as required.
Additionally, transport tractors will be marked with the name and telephone number of the contractor
on each side of the vehicle.
d) Preparation of required reports to all government agencies, if applicable, with copies to City Of
Fayetteville.
e) Contractor shall provide to the City of Fayetteville documented proof of disposal for each load. Such
documentation shalt be provided to the City Of Fayetteville with each invoice.
City of Fayetteville, Arkansas
Bid 09-61, Solid Waste Transfer and Disposal Services
Page 18 of 20
3. FEES: The prices and rates bid by the successful bidder shall be firm for the fist two (2) years of the contract.
After the first 2 years of the contract, adjustments shall be made as follows: The cast per ton rate shaIl be
adjusted beginning December 1, 2011, by using the di ffermce in the United States Department of Tabor index
For Goods and 'Services from September 20110 through August 2011. This adjustment using subsequent annual
i1SDL Index for Goods and Services numbers shall be used in December 2012 and December 2011 This
inflationary index or a full renegotiation of rates by the parties nay be used for subsequent renewals of the
contract beyond the first tivc year period.
Payment shall be on a cost per ton basis. Measurement shall be fiom the City of Fayetteville's outbound scale
numbers.
4. SECilRIIti1 F R PF RFOItMANCE —BID SEC : The Contractor responsible for the transportation mid
disposal of solid waste received at the Fayetteville Transfer Station will be required to fumish a corporate surety
bond as security for the performance of said portion of the Contract. Said surety bond shall be in the amount of
twenty five percent (291/0) of the total bid price for the first year of the contract. Said surety bond after the fiz-st
year shall be for twenty five percent (251/c.) of the previous year contracted volume.
The premium for the bond(s) described above shall be paid by the Contractor. A certificate from the surety
showing that the bond prernium(s) israre paid in full shall accompany the bond.
The surety on the bond shall be from corporate surety company duly authorized to do business in the State of
Arkansas. Bonds must be written by are "A" rated bonding company.
5, QUANTITIES: The City of Fayetteville makes no warranties as to the quantities of solid waste available for
transfer and disposal. The City of Fayetteville during the term of this contract shall deliver to City of
Fayetteville's Transfer Station all of the municipal, residential and commercial solid waste streams collected by
the City of Fayetteville except recyclable waste recycled as such.
6. DISPOSAL S : Contractor shall provide eviderice Satisfactory to the City of Fayetteville that the
Contractor shall at all times have a camrnitment for adequate landfill air space adequate to exceed the projected
needs of the waste to be disposed of hereunder during the term of the )ommct but in any case not less than 10
years. Disposal site will be in compliance with EPA Regulations, Subtitle "D" and any future subtitles or
regulations required of said site. Prior to any change by the contractor of disposal site the Contractor shall
provide documentation to the City of Fayetteville that such site meets specifications hereunder.
7. gRPRNTATI N F MY OF FAYETTE E, The City of Fayetteville represents that the City
of Fayetteville's Transfer Station is properly and fully permitted as a solid waste transfer station by all Opp!icable
governmental authorities_
8. DEFAULT AND TERMINATION: Upon breach by either party to this Contract of any of its
material terrors and conditions, the non -breaching party shall deliver written notice to the breaching party
of said breach. If the breaching party fails to cure the breach within sixty (60) days, the non -breaching
party shall be entitled to declare that the breaching party is in default and the contract terniinated.
9. GENERAL SPECIFICATIQNS; The terms and conditions of this Contract include each and every general
specification set forth hereinafter.
10. ADMINISTRATIVE PRQVJSItS. This agreement constitutes die entire agreement between the parties and
there are no representations, warranties, promises, covenants, agreements or contracts except as set forth herein.
This agreement may not be amended except as set forth in writing and signed by authorized representatives for
both parties. "11s agreement shall be construed under the laws of the State of Arkansas, and shall inure to the
benefit of the narties hereto, their successors, assigns and representatives. This agreement may be assigned by
City of Fayetteville, Arkansas
Bid 09-61, Solid 'Waste Transfer and Disposal Services
Page 19 of 20
either party only with the prior written consent of the other party, which consent shall not be unreasonably
withheld. The persons signing on behalf of the respective parties hereto warrant that'they have Full and proper
authority to execute this agreement on behalf of the parties so represented.
I FREEQQM OF INFORMA ON ACT: City of Fayetteville contracts and documents prepared while
perfarming City of Fayetteville contractual worst are subject to the Arkansas Freedom of Information Act. If a
Freedom of lnrormation Act request is presented to the City of Fayetteville, the contractor will do everything
possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of
Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying cast, pursuant to the FOIA
may be assessed for this compliance.
12. ATTACHMENTS: Bid documents rcfereneing Sid 09-61, Solid Waste Transfer and Disposa.I Services and
contractors bit# submittal in response to Did 09-61.
13, JM DICVON AND VENUE: This agreement shall be interpreted and enforced pursuant to Arkansas law.
Jurisdiction and venue shalt be in Washington County, Arkansas,
IN AGREEMENT with the provisions set out above, we sign our names below on this thc3A4� day of
2009,
By:
CONTRA R
t C6
Printed Name and Title
ATTEST:
By:
ompany Seereta
�m 1w6
Printed Name and Title
City of Fayetteville, Arkansas
Bid 09-61, Saiid Waste Transfer and Disposal Services
Page 20 of 20
CITY OF FFAYETTIEWLLE, ARKANSAS
i.L'Jr NI1LD Jr
Mayor
By; n a.,►11ic"�+�-�
Sondra Smith, City Cleric ......
FIRST AMENDMENT TO THE CITY OF FAYETTE3r%LLE, ARKANSAS SOLID WASTE
TRANSFER AND DISPOSAL SERVICES CONTRACT
This First Amendment to the City of Fayetteville, Arkansas Solid Waste Transfer and
Disposal Services Contract (hereafter the "Amendment") is entered into as of the _ day of
2014, by and between the City of Fayotteville (the "City"), and Waste
Management of Arkansas, Inc. (the "Contractor").
W ITNESSETH:
WHEREAS, the City of Fayetteville and the Contractor have heretofore entered into a
certain Agreement for Solid Waste Transfer and Disposal Services, dated on or about November 3,
2009 (the "Contract"}, whereby Contractor was granted the exclusive right to provide solid waste
transfer and disposal within the City of Fayetteville, as more particularly set forth in the Contract;
and
WHEREAS, the City and Contractor desire to modify the Contract, as more particularly set
forth below.
NOW, THEREFORE, for and in consideration of the good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledged and confessed, the parties hereto agree as
follows:
1. The City and Contractor agree to extend the term of the Contract for five additional years
from December 1, 2014, so that the new Contract termination date is November 30, 2019.
This Contract is subject to the annual appropriation of sufficient funds for this Contract in
the budget by the Fayetteville City Council.
2. Nothing contained herein shall be deemed to amend or modify the Contract dated November
3, 2009, except as expressly set forth herein. In the event of a conflict between the terms of
the Contract and this. Amendment, the terms of this Amendment shall control.
IN WITNESS WHEREOF, this Amendment has been executed as of the date first set forth above.
CITY:
CITY OF IN
Attest:
Sondra Smith, City
CONTRACTOR:
WASTE MA—N,rMENT OF ARKANSAS,
INC. Z--.
By:
Qn behalf of:
Tim Neils, Market
0Vr-Q,-,-
`����tttttrrrrrr��
_ S J
�.
L • FAYETTEVILLE:= I of 1
Phone: 1.888.912.3151 Howard Computers
Fax: 1.6w.how. dco 110WARP'k P.O. Box 1588
Online: www.howardcomputers.com Laurel, MS 39441
TECHNOLOGY SOLUTIONS
Online Quotation
Quote No:
PP2 1092728.00 Quote Date:
February 24, 2021
Customer Name:
Keith Macedo Phone Number:
4795758320
Company Name:
City Of Fayetteville Information Technology Fax Number:
Quote Name:
OPP-010320 H AV Upgrade Water/Sewer Training Room
Unit
Category
Description Qty.
Ext. Price
Price
System Type:
Accessories
1:
Epson PowerLite L61 OU - 3LCD projector - 6000 lumens (white) - 6000 lumens (color) -
WUXGA (1920 x 1200) - 16:10 - 1080p - 802.11 n wireless / LAN - Epson Brighter Futures
Education Program
1 $3,442.00
$3,442.00
MPN: V111-1901020
Contract(s): NASPO - Arkansas
2:
Chief RPA Elite Series RPMA-UW - Ceiling mount for projector - aluminum, steel - white
MPN: RPMAUW
1 $184.00
$184.00
Contract(s): NASPO - Arkansas
3:
Chief CMA372 - Mounting component (unistrut ceiling mount adapter) - black
MPN: CMA372
1 $42.00
$42.00
Contract(s): NASPO - Arkansas
4:
Chief CMS-0203W - Mounting component (extension column) for projector - aluminum -
white
MPN: CMS0203W
1 $104.00
$104.00
Contract(s): NASPO - Arkansas
5:
C2G TruLink A/V Controller - Universal remote control - 8 buttons - cable/infrared - white
MPN:40348
1 $230.00
$230.00
Contract(s): NASPO - Arkansas
6:
C2G Controller Administration Kit
MPN:40234
1 $1.00
$1.00
Contract(s): NASPO - Arkansas
7:
Mersive Solstice Pod Gen3 with perpetual Unlimited Enterprise software license (unlimited
users) and 3 years Solstice Subscription (power supply and HDMI cable sold separately)
1 $1,376.00
$1,376.00
MPN: SP-8000-E3
8:
Mersive Power supply for the Solstice Pod Gen3 console including international plug
adaptors
1 $21.00
$21.00
MPN: SP-8301-E
9:
Logitech Wireless Combo MK520 - Keyboard and mouse set - wireless - 2.4 GHz - US
MPN:920-002553
1 $55.00
$55.00
Contract(s): NASPO - Arkansas
10:
Vaddio EasylP 20 Mixer Base Kit White NA
1 $4,835.00
$4,835.00
MPN: 999-30231-000W
11:
Vaddio EasylP 20 Camera White
MPN: 999-30230-000W
1 $2,821.00
$2,821.00
Contract(s): NASPO - Arkansas
12:
Vaddio EasylP CeilingMIC D White
MPN: 999-85810-000
4 $747.00
$2,988.00
Contract(s): NASPO - Arkansas
13:
C2G HMDI and USB B Pass Through Wall Plate - Single Gang - Mounting plate - in -wall
mountable - HDMI, USB Type B - brushed aluminum - 1-gang
1 $21.00
$21.00
MPN: 39874
Contract(s): NASPO - Arkansas
14:
C2G 50ft HDMI Cable - Active HDMI - High Speed - CL-3 Rated - In Wall Rated - HDMI
cable - HDMI (M) to HDMI (M) - 50 ft - black
3 $76.00
$228.00
MPN: 41367
Contract(s): NASPO - Arkansas
15:
C2G 6ft HDMI Cable Cable - High Speed Flexible with Low Profile Connectors - HDMI
cable - HDMI (M) to HDMI (M) - 6 ft - double shielded - black
1
$13.00
$13.00
MPN: 41364
Contract(s): NASPO - Arkansas
16:
West Penn 1P 22G STRD SHLD PVC JKT 500' Audio & Control
MPN: 291GY0500
1
$47.00
$47.00
Contract(s): NASPO - Arkansas
17:
West Penn 1P 14G STRD USHLD PVC JKT 500' Speaker
MPN: 226GY0500
1
$148.00
$148.00
Contract(s): NASPO - Arkansas
18:
Leviton Bulk Hook and Loop Wrap - Cable wrap - 75 ft
1
$55.00
$55.00
MPN: 43115-075
19:
Comprehensive 9 Pin Jack with Hood Connector
MPN: DB9F
2
$3.00
$6.00
Contract(s): NASPO - Arkansas
20:
Comprehensive 9 Pin Plug with Hood Connector
MPN: DB9M
2
$3.00
$6.00
Contract(s): NASPO - Arkansas
21:
Comprehensive EXF series Pro Stereo 3.5mm mini plug audio connector
MPN: MPS-PRO1
1
$4.00
$4.00
Contract(s): NASPO - Arkansas
22:
Comprehensive Standard - Power cable - NEMA 5-15 (P) to IEC 60320 C13 - AC 125 V -
10 A - 25 ft - molded - black
1
$10.00
$10.00
MPN: PWC-BK-25
Contract(s): NASPO - Arkansas
23:
C2G 1000ft Cat6 Bulk Ethernet Network Cable -Solid UTP-Riser CMR Blue TAA - Bulk
cable - 1000 ft - UTP - CAT 6 - riser - blue
1
$182.00
$182.00
MPN: 56017
Contract(s): NASPO - Arkansas
24:
C2G Modular Plug for Round Solid/Stranded Cable - Network connector - RJ-45 (M) -
CAT 6 - clear (pack of 50)
1
$19.00
$19.00
MPN: 00889
Contract(s): NASPO - Arkansas
25:
Middle Atlantic Trim -Head Hardware HW100 - Screw kit - black (pack of 100)
MPN: HW100
1
$24.00
$24.00
Contract(s): NASPO - Arkansas
26:
Middle Atlantic EB 1 - Blank panel - black powder coat - 1 U - 19' (pack of 12)
MPN: EB1-CP12
2
$83.00
$166.00
Contract(s): NASPO - Arkansas
27:
SurgeX Rackmount Power 8 Outlets (all on Back), 15 Amps (No Switch)
1
$163.00
$163.00
MPN: SX-DS-158
28:
JBL Control 28-1 - Speaker - for PA system - 120 Watt - 2-way - black, RAL 9004
2
$221
$442.00
MPN: CONTROL 28-1
.00
29:
Crestron 2x210W Commercial Power Amplifier, 4/8? or 70/100V
MPN: AMP-2210T
1
$729.00
$729.00
Contract(s): NASPO - Arkansas
Sub -Total: $18,362.00
Parts & Accessories Shipping: $226.35
Taxes: $ 1,858.84
Total for Item 1: $20,447.19
This quote will expire March 26, 2021.
To expedite your order, please include your quote number with your Purchase Order.
Sub -Total: $18,362.00
Parts & Accessories Shipping: $226.35
Taxes: $ 1,858.84
Total: $20,447.19
Notes:
Pricing and availability subject to change without notice. Packaging, Shipping, and Handling fees are not included unless
specifically stated. Prices and lease payments do not include applicable taxes. Ship dates are approximations and are not
guarantees. Quick ship items not available in Alaska, Hawaii, or outside the United States. Specific state laws may affect
shipment of products.
Any order for kiosks must be canceled prior to 21 days from the scheduled date of shipment to avoid incurring a 50% cancellation
fee. Any cancellation made within that 21-day window will automatically incur a charge equivalent to 50% of the total kiosk order
being canceled.
Howard reserves the right to charge a 25% restocking fee for cancellation of a purchase order after Howard has commenced
fulfillment of the order. Howard may, with notice, cancel any purchase order at any time without any liability to the Purchaser.
Howard reserves the right to charge the Purchaser full purchase price for delaying shipment of a purchase order for an extended
period of time which then results in the cancellation of said order.
Given the current uncertainties related to international trade, Howard hereby reserves the right to unilaterally revise the prices
quoted herein in the event its manufacturing or procurement costs for such goods increase due to the imposition by the United
States or any other country of new or higher tariff(s) or of any other similar tax, fee or charge.
If Purchaser fails to pay any invoice in full within the time quoted herein, Howard may, without notice, accelerate the due date of
all outstanding invoices and require that all outstanding invoices, including any interest thereon, be immediately due and payable
in full.
Howard's product warranties and return policies and related information, which are available at
https://www.howardcomputers.com/support/warranties.cfm and https://www.howardcomputers.com/support/returnpolicy.cfm, are
fully adopted and incorporated herein by reference. These may also be obtained by calling 1-888-912-3151 or emailing
webmaster@howardcomputers.com.
THIS QUOTATION IS EXPRESSLY LIMITED TO, AND EXPRESSLY MADE CONDITIONAL ON, PURCHASER'S ACCEPTANCE
OF THE TERMS SET FORTH OR INCORPORATED HEREIN; HOWARD OBJECTS TO ANY DIFFERENT OR ADDITIONAL
TERMS.
Phone: 1.888.912.3151 Howard Computers
Fax: 1.6w.how. dco 110WARP'k P.O. Box 1588
Online: www.howardcomputers.com Laurel, MS 39441
TECHNOLOGY SOLUTIONS
Online Quotation
Quote No:
PP2 1092729.00 Quote Date:
February 24, 2021
Customer Name:
Keith Macedo Phone Number:
4795758320
Company Name:
City Of Fayetteville Information Technology Fax Number:
Quote Name:
OPP-010320 H Labor
Unit
Category
Description Qty.
Ext. Price
Price
System Type:
Accessories
1:
Labor
MPN: OPP-010320: Labor 1
$2,798.00
$2,798.00
Contract(s): NASPO - Arkansas
2:
Standard Service Contract
MPN: OPP-010320: SSC 1
$1,062.00
$1,062.00
Contract(s): NASPO - Arkansas
3:
Contingency reserve for potential project needs, to be utilized with customer preapproval
only
MPN: OPP-010320: Contingency Fee 1
$1,111.00
$1,111.00
Contract(s): NASPO - Arkansas
Sub -Total: $4,971.00
Parts & Accessories Shipping: Included
Taxes: Tax Exempt
Total for Item 1: $4,971.00
This quote will expire March 26, 2021.
To expedite your order, please include your quote number with your Purchase Order.
Sub -Total:
$4,971.00
Parts & Accessories Shipping:
Included
Taxes:
Tax Exempt
Total:
$4,971.00
Notes:
Pricing and availability subject to change without notice. Packaging, Shipping, and Handling fees are not included unless
specifically stated. Prices and lease payments do not include applicable taxes. Ship dates are approximations and are not
guarantees. Quick ship items not available in Alaska, Hawaii, or outside the United States. Specific state laws may affect
shipment of products.
Any order for kiosks must be canceled prior to 21 days from the scheduled date of shipment to avoid incurring a 50% cancellation
fee. Any cancellation made within that 21-day window will automatically incur a charge equivalent to 50% of the total kiosk order
being canceled.
Howard reserves the right to charge a 25% restocking fee for cancellation of a purchase order after Howard has commenced
fulfillment of the order. Howard may, with notice, cancel any purchase order at any time without any liability to the Purchaser.
Howard reserves the right to charge the Purchaser full purchase price for delaying shipment of a purchase order for an extended
period of time which then results in the cancellation of said order.
Given the current uncertainties related to international trade, Howard hereby reserves the right to unilaterally revise the prices
quoted herein in the event its manufacturing or procurement costs for such goods increase due to the imposition by the United
States or any other country of new or higher tariff(s) or of any other similar tax, fee or charge.
If Purchaser fails to pay any invoice in full within the time quoted herein, Howard may, without notice, accelerate the due date of
all outstanding invoices and require that all outstanding invoices, including any interest thereon, be immediately due and payable
in full.
Howard's product warranties and return policies and related information, which are available at
https://www.howardcomputers.com/support/warranties.cfm and https://www.howardcomputers.com/support/returnpolicy.cfm, are
fully adopted and incorporated herein by reference. These may also be obtained by calling 1-888-912-3151 or emailing
webmaster@howardcomputers.com.
THIS QUOTATION IS EXPRESSLY LIMITED TO, AND EXPRESSLY MADE CONDITIONAL ON, PURCHASER'S ACCEPTANCE
OF THE TERMS SET FORTH OR INCORPORATED HEREIN; HOWARD OBJECTS TO ANY DIFFERENT OR ADDITIONAL
TERMS.
:,acobs
Fayetteville
Client Monthly Report for January 2021
February 19, 2021
City of Fayetteville
CITY OF
WOO FAYETTEVILLE
ARKANSAS
�� � ��_ --_ii. � ray - _•� r - ..�.
j•' � t. .y I'•' 1 4}tii ti
I
Jacobs Fayetteville Client Monthly Report for January 2021 jaco S
Contents
ExecutiveSummary ..................................................................................................................................................ii
1. Plant Operations.........................................................................................................................................3
1.1 Process Control...........................................................................................................................................................3
1.2 Biosol ids Process ........................................................................................................................................................3
1.3 Compliance..................................................................................................................................................................3
1.4 Successes......................................................................................................................................................................3
1.5 Issues/ Resolutions....................................................................................................................................................4
1.6 Revenue.........................................................................................................................................................................5
Table 1-1 : Revenue generated from the BMS...............................................................................................................5
Figure 1-1 : Revenue generated from the BMS via hay, fertilizer, and WTR.......................................................5
2. Maintenance ................................................................................................................................................6
2.1 West Side.......................................................................................................................................................................6
2.2 Noland............................................................................................................................................................................7
2.3 Biosol ids Management Site...................................................................................................................................8
2.4 Lift Stations..................................................................................................................................................................8
2.5 Key Performance Indicators/ Measures.............................................................................................................9
Figure 2-1 : Labor Hours by Work Order Type................................................................................................................9
Figure 2-2: Work Order Count by Type.............................................................................................................................9
2.6 Capital Improvement Projects(CIP)................................................................................................................10
3. Laboratory/ Industrial Pretreatment...................................................................................................11
Table 3-1 : Revenue generated from the Industrial Pretreatment Program(IPP)........................................11
Figure 3-1 : IPP revenue total from surcharges, fees, and fines...........................................................................1
1
Figure 3-2: Loads of hauled waste -by hauler and cumulative loads per month..........................................12
4. Woolsey Wet Prairie................................................................................................................................13
5. Community Outreach.............................................................................................................................14
6. Sustainability............................................................................................................................................15
7. Health & Safety/ Training......................................................................................................................16
Figure 7-1 : Departmental Safety Training Completed......................................Error! Bookmark not defined.
Appendix A. Additional Information.................................................................................................................17
A.1 Effluent & Influent Data.......................................................................................................................................17
Jacobs— Fayetteville Project
ON
Jacobs Fayetteville Client Monthly Report for January2021 jaco S
Executive Summary
January was a pivotal month for the technology advances at the Water Resource Recovery Facilities. The
Fayetteville WRRF's have historically been a proving ground for innovative technology and progressive
solutions. We are pleased to bring several more technologies to the forefront for testing and evaluation.
We have utilized laser alignment toolsfor yearsto provide alignment between motorsand driven units. We
added a laser belt alignment tool with double opposing lasersto provide precision alignment between belt
pulleys. Precision makesthe difference in overall equipment operation and improvementscan be measured
through predictive analytics.
Measurement of precision maintenance improvements is first realized in lower energy consumption, which
implies reduced energy lossfrom mechanical defect elimination. We are in the process of installing several
devices that measure energy consumption continuously and transfer the trends to cloud based software.
The program is designed to integrate advanced predictive analytics from vibration, ultrasound and motor
current signature analysis with precision maintenance techniques to produce energy savings and increase
equipment uptime. We evaluate equipment condition, respond with precision maintenance, and reap the
benefit in cost savingsand reliability.
We have two different types of predictive technologies. The first is performed by a technician to measure
machine condition. The measurements are trended and evaluated for equipment maintenance. The
technician must visit the asset periodicallyto gather information. The second technology isthe permanently
mounted instruments which measure multiple electrical and mechanical outputs from the machine. The
detail and qualityof the information is comprehensive. It isnot possibleto obtain thislevel of detail through
any physical inspection, including readings identified in the former method.
The second method is preferred because the information is continuous across all operating conditions. We
can monitor and evaluate equipment health remotely and set triggers for warnings for maintenance and
shutdown of equipment before severe damage occurs. This strategy represents the next generation of
operational excellence. The information obtained through this method is superior to any other inspection
process.
Jacobs— Fayetteville Project
ON
Jacobs Fayetteville Client Monthly Report for January2021 jaco S
1. Plant Operations
The Noland and West Side Water Resource Recovery Facilities (WRRF) effluent discharges were 100% in
compliance with the National Pollutant Discharge Elimination System (NPDES) permit. Details of effluent
quality and influent loadings are shown in Appendix A.
1.1 Process Control
Noland
During the month of January discharge to the White River was stopped for a total of 13 hours 29 minutes
due to multiple prime VFD faults on Hydoz Skid #2 for the ozone disinfection system. Scada personnel,
along with Bear Automation, are in the process of trouble -shooting the root cause of the faults. Hydoz Skid
#2 has been placed out of service and Hydoz Skid #1 has been placed online without any issue.
West Side
The West Side facility continues to see increased BOD loading through the month of January. Close
monitoring of return activated sludge (RAS) and an increase in waste activated sludge (WAS) were required
to maintain proper treatment for a quality effluent.
During the month of January, the West Side WRRF experienced a total of 2.5 inchesof rain causing elevated
influent flows, peaking at 30.5 million gallonson January 1st
1.2 Biosol ids Process
During the month of January, the WRRF's produced 2,167 wet tons of biosolids, an increase of 425 tons
from December, with approximately 286 wet tons of biosolids applied into the solar houses prior to the
thermal dryer and 1,881 wet tonsprocessed directlythrough thethermal dryer. Atotal of 24 tonsof partially
dried biosolids at a cost of $1,072 were transferred to area landfills. The utilization of landfill disposal is
related to minor dryer operational issues and high wasting demands. The biosolids drying operation saved
an estimated $55,261 in disposal coststhis month, compared to if all biosolidswere landfill disposed.
1.3 Compliance
BMS staff collected the 60-day fertilizer compliance samples on January 4t". The samples were tested for
MPN/fecal, percent dry solids, and 503 regulated metals content. All samples passed and the results of
these tests demonstrate compliance to State and Federal regulations governing biosolids processing and
the continued classification of Exceptional Quality ClassA fertilizer for the City of Fayetteville customers.
1.4 Successes
Crossland Construction has started work on replacing the bio process influent gate for the west basin.
Operationshas been running the basin transfer pump to prevent excesswater build-up in thework area.
The hay from the 2020 harvest season was fully sold by the end of the year. By completing this goal, the
revenue generated is available to the City of Fayetteville in a timely manner and the activity of managing
sales, inventory, and loading isreduced during thewinter monthswhen biosolids production reachesa peak.
This allows the focus to switch from hay management to biosolids production management.
Jacobs— Fayetteville Project
ON
Jacobs Fayetteville Client Monthly Report for January 2021 jaco S
BMS hosted a visit and tour to Drew Mearns, Jacobs Biosolids Specialist. Mr. Mearns is visiting multiple
drying operations across the country to understand the challenges associated with biosolids handling at
different facilities. His career experience will be an asset to the City of Fayetteville and BMS.
1.5 Issuest Resolutions
The BMS site continues to identify and mark the new application areas related to the 2021 permit changes.
Most areas are identified with temporary flags and the remainder should be completed in February. Once
complete, soil sampling and land application of WI -Rand effluent irrigation can begin.
COVID-19 related issues continue to keep staffing levels below normal. The remaining staff are focusing on
permit and operational dutiesand saving lower priority tasksfor completion at a later date.
Jacobs— Fayetteville Project
Jacobs Fayetteville Client Monthly Report for January 2021
1.6 Revenue
Table 1-1: Revenue generated from the BMS
.;acobs
Product Tons Sold/ Received Revenue Generated
Hay 0 $0
Fertilizer 248 $4,969
Water Treatment Residuals 0 $0
Figure 1-1: Revenue generated from the BMSvia hay, fertilizer, and WTR
Revenue Generated
Biosol ids Management Site
$6,000
$5,000
$4,000
$3,000
$2,000
$1,000
,oell
•o�� �a P� � ,� , P�� �e� Oc�o ,ems `ems
F
0 Monthly Surcharge Fees plus Hauled Waste Fees Cumulative Fees
Jacobs— Fayetteville Project 5
I
Jacobs Fayetteville Client Monthly Report for January 2021 jaco S
2. Maintenance
2.1 West Side
New graphite packing was installed on all four sludge feed pumps fort he biosolids de -watering process.
Multi -Craft crane service removed aerator motors 5 and 6 from bio-unit 03 for service and repair.
The post aeration blowers required response to the Augury alarm. Belt replacement and laser alignment
were completed with the newequipment and the pulleys were observed to be showing wear that caused the
anomaly. Replacement pulleysand sheaves were ordered to addressthe alarm state.
Jacobs— Fayetteville Project
I
Jacobs Fayetteville Client Monthly Report for January 2021 jaco S
2.2 Noland
Two newt ransformers and switch gear were installed at the blower building, which supplies power to the
biosolids and sludge feed building.
The removal and installation oftransformersand switch gear were completed at influent pump station 01.
Jacobs— Fayetteville Project
I
Jacobs Fayetteville Client Monthly Report for January 2021 jaco S
The upgrade to the ozone building transformers and switch gear is complete.
2.3
Biosol ids Management Site
A position sensor on the thermal dryer discharge door cylinder failed causing the system to fault and not
operate. The dryer had to be partially cooled down to safely access the faulty switch. A spare switch from
inventory was installed and operations resumed without incident. This down time associated with January's
increased biosolids production from operations forced BMS staff to transfer 24 tons of partially dried
biosolids from the solar housesto area landfills.
2.4 Lift Stations
Several pieces of unused conduit bodies and panelswere removed from lift station 16 at Ernest Lancaster
Drive Airport North. The outside of the structure received attention to several areas of concern. Unsightly
items protruding from the concrete roof, soffit, and exterior walls were removed and filled with concrete.
Pressure washing and painting are in progress to the inside of the basement area.
Jacobs— Fayetteville Project
ON
Jacobs Fayetteville Client Monthly Report for January2021 jaco S
Centrica° CT's were installed on all seven of the Ham estring lift station motors. The Centrica° is a device
that monitors the current drawn from each motor, via a cellular device, which can be accessed through the
cloud to report irregularities during the operation of the equipment.
2.5 Key Performance Indicators/ Measures
Figure 2-1: Labor Hours by Work Order Type
❑ 533, 30%
33, 2%
❑administrative
❑ corrective maintenance
emergency
❑ corrective maintenance non
emergency
corrective maintenance from
pm/ pdm
❑ preventive maintenance
p roj ect
❑ safety
3, 0% ❑ 200,11 %
50, 3%
>, 54%
Figure 2-2: Work Order Count by Type
❑ 1821,yL/0
❑administrative
❑corrective maintenance
emergency
❑corrective maintenance non
emergency
corrective maintenance from
pm/pdm
❑ preventive maintenance
p roj ect
❑ safety
a not ■ 30, 2%
Jacobs— Fayetteville Project
ON
Jacobs Fayetteville Client Monthly Report for January 2021 jaco S
2.6 Capital Improvement Projects (CIP)
Repairs tothe West Side jet mixer 01 were completed in January. This repair was approved the by the Water
& Sewer Committee at the August meeting.
Noland Hydoz supply pump 01 was returned tothe facility earlier in them onth. A repair proposal by Evans
Enterprises was presented as information -only to the October Water & Sewer Committee.
The purchase of new effluent flow meters was completed in January. This purchase was a scheduled 2020
GP project.
Jacobs— Fayetteville Project 10
ON
Jacobs Fayetteville Client Monthly Report for January2021 jaco S
3. Laboratory/ Industrial Pretreatment
Whole Effluent Toxicity (WET) samples were collected fort he White River outfalI at the Noland facility, and
Goose Creek at West Side. Samples were sent to American Interplex (AIC) for analysis. The White River outfal I
at the Noland facility passed WET testing for both species; Ceriodaphnia Dubia, water flea, for survival and
reproduction and the Pimephales promelas, fathead minnow, for growth assessment in the full dilution
series of 97%, 73%, 55%, 41 %, 31 %, and 0%. Goose Creek experienced a WET test QCcontrol failure and
will be resampled in February.
A meeting with Rebekka Maier resulted in a positive review of the progress achieved in IPPtraining. Quarterly
IPP corporate compliance data was also discussed.
An incident report to the Fayetteville Utilities Department was investigated regarding yellow water flowing
through the south side of Walker park. As a result of the investigation, it is suspected that the source was
coming from silt entering the waterway due to stormwater runoff. A memo was sent to the Utilities Director
with the findings.
Monthly surcharge and waste hauler reports were completed and sent to the City for billing. For revenue
generated from the IPP, see Table 1 and Figure 1.
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
Table 3-1: Revenue generated from the Industrial Pretreatment Program (IPP)
Revenue
$63,603.86 Surcharges on December data
$1,950.00 Fees from hauled waste accepted in January
$0.00 Other fees paid in January
$0.00 Fines assessed in January
Zero violations for all industrial users Violations on December data
Figure 3-1: IPP revenue total from surcharges, fees, and fines
Revenue Generated
Industrial Pretreatment Program
� � O
o Monthly Surcharge Fees plus Hauled Waste Fees Cumulative Fees
Jacobs— Fayetteville Project
Jacobs Fayetteville Client Monthly Report for January 2021
45
40
35
30
25
20
15
10
5
0 ^
.;acobs
Figure 3-2: Loads of hauled waste -by hauler and cumulative loads per month
Hauled Waste Summary
aid aid cr �i� �a� Jce ���� ��w oet oet oet ,oet
0 APT 0 BJ WRES TOTAL
Jacobs— Fayetteville Project 12
I
Jacobs Fayetteville Client Monthly Report for January 2021 jaco S
4. Woolsey Wet Prairie
Ozark Ecological Restoration (OER) was selected by the city in December of 2020 to completethe prescribed
burn at Woolsey Wet Prairie. OERvi sited the site forth eirfinal inspection for burn preparations. All specified
safety precautions, to include bare -soil fire breaks and mown fire buffers, all received favorable feedback
and weredocumented ascomplete.OER, Eco Inc., and Jacobswill watch upcoming weather forecasts closely
to determine favorable burn conditions. Additionally, all stop -log boards have been pulled from the water
control structuresto minimize volumesof stored water throughout the wetland cells.
Preparations proceeding for prescribed burn
with the clearing of bare -soil fire breaks
Jacobs— Fayetteville Project 13
ON
Jacobs Fayetteville Client Monthly Report for January 2021 jaco S
5. Community Outreach
Washington County Search and Rescue K9 Unit utilized the Biosol ids Management Site once in January for
training.
Road clean-ups events took place on Broyles and Old Wire resulting in three bags of trash recovered.
Beautify
Fayetteville
One Road
at a
Time
Jacobs— Fayetteville Project 14
ON
Jacobs Fayetteville Client Monthly Report for January 2021 jaco S
6. Sustainability
The barn owl project continues to move forward favorably with several steps taken fort he next box phase.
Concrete forms were constructed, steel anchor bases were fabricated, beam modifications forth e 18-foot
tall `Owl Tower' were made, and electrical wiring for powering the interior and exterior livestream cameras
were installed.
Jacobs— Fayetteville Project 15
ON
Jacobs Fayetteville Client Monthly Report for January 2021 jaco S
7. Health & Safety/ Training
The facility has developed initiatives heading into the 2021 year. The safety team wiI I consist of a chairman
and four delegates. The plant wiI I continue its focus on providing quality safety training to its staff. The staff
completed more than 260 safety trainings throughout 2020. Jacobs shows that they are committed to
continue providing quality safety training to its ern ployees. The ideal option when addressing a safety hazard
isto engineer a solution to eliminate the hazard. The team will continue to look for hazard elimination going
forward into 2021. This process starts with looking at existing moderate to elevated level hazards, followed
by the implementation of the Hierarchy of Control matrix. The matrix includes safety controls for hazards,
such as personal protective equipment and administrative actions with staff rotation and frequent breaks.
The safety team provided electrical training during the quarterly plantwide meeting.
John Byrd attended the following webinars: a corporate IPP "Back to Basics Jeopardy" training webinar,
"Measuring Organic Pollution in Water and Wastewater", and "Joint Water Association Meeting (NACWA)".
Jacobs— Fayetteville Project 16
Mill
Jacobs Fayetteville —Client Monthly Report for January2021 jaco S
Appendix A. Additional Information
A.1 Effluent & Influent Data
2021 Monthly WR
Average CBOD
Flow (mg1L)
(MGD)
Permit 20.0
Limit
January
WR
CBOD
(lbs/d,
WR
TSS
(mg1L)
WR
TSS
(lbs/d)
WR
Phos
(mg1L)
WR
Phos
(Ibs/d)
WR WR D.O.
Ammonia Ammonia Avg
(mg1L) (lbs/d) Min
(mg/ L)
4.0 420 8.7
pH
Min
(s.u.)
pH Fecal
Max Coliform
(s.u.) (MPN/
100ml)
9.0 1,000
2,102
15.0
1,576
1.0
105.0
6.0
January
5.8
2.7
128
2.8
131
0.1
6.3
0.2
8
15.0
7.0
7.5
77
February
March
April
May
June
July
August
September
October
November
December
Average
5.8
2.7
128
2.8
131
0.1
6.3
0.2
8
15.0
7.0
7.5
77
White River Effluent Characteristics —Minerals
2021 WR WR WR WR WR WR
TDS TDS Sulfate Sulfate Nitrate Nitrate
(mg/L) (lbs/d) (mg/L) (Ibe/ d) (mg/L) (lbs/d)
Permit
Limit
January
500
52,542
119
12,505
report
report
January
342
15,871
62
3,154
4
204
February
March
April
May
June
July
August
September
October
November
December
Average
342
15,871
62
3,154
4
204
Jacobs- Fayetteville Project 17
I
Jacobs Fayetteville -Client Monthly Report for January2021 jaco S
Goose Creek Effluent Characteristics
2021
Monthly
Average
Flow
(MGD)
GC
CBOD
(mg/L)
GC
CBOD
(Ibe/ d)
GCTSS
(mg/L)
GC
TSS
(lbs/d)
GC GC GC GC D.O. pH
Phos Phos Ammonia Ammonia Avg Min
(mg/L) (lbs/d) (mg/L) (Ibs/d) Min (s.u.)
_ (mg/ L)
1.0 83.4 3.7 341.9 8.7 6.0
pH Fecal
Max Coliform
(su.) (MPN/100mi)
_
9.0 1,000
Permit Limit
January
13.3
1,109.2
15.0
1,251
January
10.8
2.0
174.3
1.1
95
0.08
7.2
0.2
18.4
10.7
7.0
7.4
8
February
March
April
May
June
July
August
September
October
November
December
Average
10.8
2.0
174.3
1.1
95
0.1
7.2
0.2
18.4
10.7
7.0
7.4
8
Paul R. Noland Influent Characteristics
Noland I Monthly I Hydraulic
WRRF Average Loadings
Flow Percent of
(MGD) Design
Designed 12.6
(Annual
Avg.)
BOD
Loading
(Ibe/ d)
Organic TSS TSS PO4 PO4 NH3 NH3
Loading Loading Loading Loading Loading Loading Loading
Percent (Ibs/d) Percent (Ibs/d) Percent (Ibs/d) Percent of
of of of Design
Design Design Design
23,198 765 2,250
29,666
January
6.3
49.9%
16,471
55.5%
8,150
35.1 %
192
25.1 %
699
31.1 %
February
March
April
May
June
July
August
September
October
November
December
Average
6.3
49.9%
16,471
55.5%
8,150
35.1 %
192
25.1 %
699
31.1 %
Jacobs- Fayetteville Project 18
I
Jacobs Fayetteville —Client Monthly Report for January2021 jaco S
West Side Influent Characteristics
West Side Monthly
WRRF Average
Flow
(MGD)
Hydraulic
Loadings
Percent
of Design
BOD Organic TSS TSS
Loading Loading Loading Loading
(Ibe/ d) Percent of (Ibe/ d) Percent
Design of Design
14,595 14,595
PO4 PO4
Loading Loading
(Ibs/d) Percent
of Design
584
NH3 NH3
Loading Loading
(Ibs/d) Percent
of Design
1918
Designed
(Annual
Avg.)
10.0
January
10.8
107.6%
12,508
85.7%
12,331
84.5%
218
37.4%
1,605
83.7%
February
March
April
May
June
July
August
September
October
November
December
Average
10.8
107.6%
12,508
85.7%
12,331
84.5%
218
37.4%
1,605
83.7%
Jacobs- Fayetteville Project 19
Mill
Jacobs Fayetteville - Client Monthly Report for January 2021 jaco S
Labor Status
Fayetteville
Department
I Job Title
I Employee Name
I /o FTE I
Admin
Project Manager
Monty Sedlak
95.00%
Admin
Assistant Project Manager
Matt Benton
60.00%
Admin - Operations
Operations Manager
Tim Luther
100.00%
Admin
Environmental Specialist
Jeff Hickle
100.00%
Admin
Health, Safety, Compliance Professional
Wes Goud
70.00%
Admin
Project Coordinator
Bran di Miller-DeWeese
90.00%
Admin
Administrative Assistant
Christy Taylor
100.00%
Admin
Administrative Assistant
Kassandra Foster
100.00%
BMS
Lead Operator
Jerry Genz
100.00%
BMS
Lead Operator
John Tenberge
100.00%
BMS
Equipment Operator
Johnnie Deason
100.00%
BMS
Equipment Operator
Anthony DeJesus
100.00%
BMS
Equipment Operator
Rick Witherspoon
100.00%
BMS
Equipment Operator
ChrisHoward
100.00%
BMS
Equipment Operator
Vacant
100.00%
BMS
Operator I
David Dajani
100.00%
BMS
Operator
Peter Burrow
100.00%
BMS
Operator In Training
Ben Shondelmyer
100.00%
BMS
Operator In Training
Rony Ralpho
100.00%
BMS
Mechanic
Mike Reed
100.00%
LAB
Admin-Lab/ IPP Supervisor
Thom Vinson
90.00%
LAB
Industrial Pretreatment Coordinator
Johnson Byrd
100.00%
LAB
Lead Laboratory Analyst
Nicholas King
100.00%
LAB
Laboratory Analyst II
Donna McChristian
90.00%
LAB
Laboratory Analyst
Rebecca Anderson
100.00%
Maint
Maintenance Supervisor
Joshua Alleman
100.00%
Maint
Lead Mechanic
Brian Daniels
80.00%
Maint
Lead Electrician
Tim Marr
100.00%
Maint
Mechanic
Rick Scott
100.00%
Maint
Mechanic
Buddy Carter
100.00%
Maint
Mechanic
Steve Cook
100.00%
Maint
Mechanic
Michael Spohn
100.00%
Maint
Mechanic
Rick Dollarhide
100.00%
Maint
Mechanic
Vacant
100.00%
Maint
Mechanic in Training
Vacant
100.00%
Operations
Operations Supervisor
Austin Ramsfield
100.00%
Operations
Operator II
Shawn Santellanes
100.00%
Operations
Operator I
Anthony Ramsfield
100.00%
Operations
Operator I
Travis Patton
100.00%
Operations
Operator
Justin Sweeney
100.00%
Operations
Operator In Training
Tom Meunier
100.00%
Operations
Operator In Training
Grace Germon
100.00%
Operations
Operator In Training
Leonides Moreno
100.00%
Operations
Operator In Training
Kasey Lybrand
100.00%
Operations
Operator In Training
Gabriel Graham
100.00%
SCADA
SCADA Supervisor
Mayo Miller
100.00%
Jacobs- Fayetteville Project
Jacobs Fayetteville — Client Monthly Report for January 2021
SCADA
SCADA
Instrument & Control Tech
Instrument & Control Tech
Jacobs
Pat Cooley 95.00%
Mark Gleber 100.00%
Authorized Positions= 48.0
Filled Positions= 45.0
Filled FTE's= 43.7
TEMPS
BMS Engineering Intern, U of A Will Franke 100.00%
Admin Engineering Intern, U of A Summer Wilkie 100.00%
Maint Engineering Intern, U of A Vacant 100.00%
SPECIAL PROJECTS ( Performed in scope)
Area Reason Name Hours
SCADA
Maintenance
Maintenance
Network Upgrade
Asset Manager Support
Asset Manager Support
Campos, Edgar 3.25
Bass, Edward Lee 1
Turley, Johnny D (JD) 63
Jacobs— Fayetteville Project 21
From: Benton. Matthew/FAY
To: Barnett, Mary
Cc: Vinson, Thom/FAY; Cochran, Taylor; Pemberton, Layne
Subject: RE: Fayetteville WET testing
Date: Wednesday, December 30, 2020 4:47:20 PM
Attachments: image001.ona
Thank you Mary. We'll get to work on developing an action plan.
Matt Benton
Jacobs
Project Manager - Berryville
Assistant Project Manager — Fayetteville
479-443-3292
479-790-8920 mobile
406-240-2752 mobile 2
matthew.benton@iacobs.com
From: Barnett, Mary <BARNETT@adeq.state.ar.us>
Sent: Wednesday, December 30, 2020 4:29 PM
To: Benton, Matthew/FAY <Matthew.Benton @jacobs.com>
Cc: Vinson, Thom/FAY <Thom.Vinson@jacobs.com>; Cochran, Taylor
<Taylor.Cochran@adeq.state.ar.us>; Pemberton, Layne <PEMBERTON@adeq.state.ar.us>
Subject: [EXTERNAL] RE: Fayetteville WET testing
Matt,
That is correct, according to permit AR0050288 Part III.8.2.a.ii "If one or both of the two
additional tests demonstrates significant lethal effects at or below the critical dilution, the
permittee shall initiate Toxicity Reduction Evaluation (TRE) requirements as specified in Item
6 of this section. The permittee shall notify ADEQ in writing within 5 days of the failure of
any retest, and the THE initiation date will be the test completion date of the first failed
retest."
Requirements for conducting a THE are found in permit AR0050288 Part III.8.6.
A THE Action Plan and schedule for conducting the THE are due within ninety (90) days of
confirming lethality in the retests. As the second test failure was reported in the report dated
December 21, 2020, this date will begin the 90 days.
Most entities contract with a consulting firm for TREs, but it is not required.
A good place to start is a review of O&M activities and schedules to determine if any upsets in
the plant are occurring or if maintenance is needed. A review of other DMR parameters could
indicate a shifts in the effluent make up. A review of pretreatment facility influent may be
appropriate as well. The first things I think of with fathead minnow failures is ammonia or
pathogens.
Anecdotally, I've had a couple municipal facilities wonder if the increase in sanitizer use in
hospitals, schools, and care facilities is contributing to toxicity.
Please let me know if you have additional questions.
Mary Barnett I Ecologist Coordinator
Division of Environmental Quality I Office of Water Quality
Water Quality Planning Branch
5301 Northshore Drive I North Little Rock, AR 72118
t: 501.682.0666 1 e: barnett(@adeq.state.ar.us
Description: cid:image003.png@OlD5E8B8.4BOFA280
From: Benton, Matthew/FAY[maiIto: Matthew. Benton (ajacobs.com]
Sent: Monday, December 28, 2020 3:15 PM
To: Barnett, Mary
Cc: Vinson, Thom/FAY
Subject: Fayetteville WET testing
Mary,
I've been notified that we failed for both lethal and sub -lethal effects to the minnows during a retest
at the West Side facility in Fayetteville. We conducted the retest because we failed for both effects
during our latest quarterly WET test. Looking at our permit, it appears that 2 lethal failures would
put us under a TRE. Is this the case, and if so, what are the next steps we should take?
Matt Benton
Jacobs
Project Manager - Berryville
Assistant Project Manager — Fayetteville
479-443-3292
479-790-8920 mobile
406-240-2752 mobile 2
matthew.benton@iacobs.com
NOTICE - This communication may contain confidential and privileged information that is for the sole use of the
intended recipient. Any viewing, copying or distribution of, or reliance on this message by unintended recipients is
strictly prohibited. If you have received this message in error, please notify us immediately by replying to the message
and deleting it from your computer.