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2020-07-28 - Agendas - FinalCITY OF ! _! FAYETTEVILLE \.� ARKANSAS MEETING AGENDA City Council Transportation Committee Tuesday, July 28, 2020 5:30 pm or Immediately Following Agenda Session NOTICE: THE TRANSPORTATION COMMITTEE WILL BE HELD VIRTUALLY WITH NO PHYSICAL LOCATION TO ATTEND VIDEO CONFERENCING BY ZOOM WILL BE USED FOR THIS MEETING. INSTRUCTIONS FOR LOGGING INTO ZOOM ARE ON PAGE 3. Members: Matthew Petty, Chairperson; Sarah Marsh; Sarah Bunch; Kyle Smith City Staff: Chris Brown, City Engineer; Terry Gulley, Transportation Director Agenda: 1. Old Business: A. OLD WIRE ROAD SPEED LIMITS/SAFETY: As requested by the Committee, staff has reviewed options for addressing speeds along Old Wire Road. Additional information will be provided at the meeting. 2. New Business: A. CITY WIDE SPEED LIMITS IN RESIDENTIAL AREAS: Review of a recommendation from the Active Transportation Advisory Committee for reduction in speed limits in residential areas. The ATAC voted unanimously to recommend to the Transportation Committee that they consider exploring the option of lowering the prima facie (default) speed limit in residential areas to 20mph, and how that would affect current safety, enforcement, development, and other related issues in residential areas. B. RAILROAD CROSSING AGREEMENT AT SHILOH DRIVE/GREGG AVENUE: Review of a proposed contract with Arkansas and Missouri Railroad for installation of a new railroad crossing at Shiloh Drive and Gregg Avenue. This item is on the June 2, 2020 City Council agenda. (Staff requests a recommendation from the Committee to the City Council on this item) C. RAILROAD CROSSING AGREEMENT AT FUTRALL DRIVE/GREGG AVENUE: Review of a proposed contract with Arkansas and Missouri Railroad for installation of a new railroad crossing at Futrall Drive and Gregg Avenue. This item is on the June 2, 2020 City Council agenda. (Staff requests a recommendation from the Committee to the City Council on this item) D. TRANSPORTATION BOND PROGRAM BUDGET REVIEW AND REVIEW OF ADDITIONAL PROJECTS TO INITIATE: The spreadsheet attached summarizes the budget status of projects that are underway. The projects color coded in blue are included in Phase 1 of the bond program, but were allocated funding for only design at Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 this time. Staff is prepared to begin the process of procuring consultants or to begin design with in-house staff as applicable, but requests confirmation of the listed projects before proceeding. E. MOBILITY PLAN IMPLEMENTATION UPDATE: Review of mobility plan implementation progress. (More information to be provided at Transportation Committee) 3. Reports: A. Slow Streets Program B. Transportation Bond Program Update 4. Adjourn ►i CITY OF FAYETTEVILLE ARKANSAS City Council Transportation Committee July 28, 2020 5:30 PM or Immediately Following City Council Agenda Session Virtual Meeting Participation Opportunities By PC, Mac, iOS Whone), or Android: Join Zoom Meeting: https://zoom.us/webinar/register/WN b5oJkDFbRtG77iV3hTstxw Meeting ID: 920 3089 9703 Use full name as screen name Join by phone only, toll -free: +1 (877) 853-5257 +1 (888) 475-4499 When prompted for Meeting ID: 920-3089-9703 # If you do not have a Participant Number: press # To comment: Use "Raise hand" function when comment for an item is requested For phone, raise hand to be recognized with *9 P'Fone numbers used to dial in to meeting will e masked or privacy All participants will be muted automatically when joining the meeting NEW TO ZOOM? Watch tutorial videos at: https://support.zoom.us/hc/en-us CITY OF FAYETTEVILLE %PF ARKANSAS MEETING OF AUGUST 4, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Garner Stoll, Development Services Director FROM: Chris Brown, City Engineer DATE: July 21, 2020 CITY COUNCIL MEMO SUBJECT: Item 2020-0413 Approval of a Railroad Crossing and Maintenance Agreement and an Easement Agreement with the Arkansas and Missouri Railroad for a new railroad crossing at Shiloh Drive and Gregg Avenue, Approval of a Budget Adjustment for Costs Related to the New Crossing, and Approval of a Project Contingency of $ 32,892.43, for a Total Budget of $750,000. RECOMMENDATION: This item was tabled indefinitely at the June 41", 2020 City Council Meeting pending resolution of questions from the City Council regarding closing the crossing at University Avenue and regarding the economic benefit of the proposed crossing These questions were researched by staff; responses to the questions are detailed in the discussion section below. Staff recommends placing this item back on the City Council for the August 4, 2020 meeting. Staff recommends approval of a New Railroad Crossing Cost and Maintenance Agreement and an Easement Agreement with the Arkansas and Missouri Railroad (AMRR) for a new railroad crossing near Shiloh Drive and Gregg Avenue. Staff also recommends approval of the budget adjustment to fund the cost of the railroad crossing agreement and associated costs of roadway and traffic signal modifications to complete the railroad crossing, including a contingency of $32,892.43. Total project cost including contingency is $750,000. BACKGROUND: The extension of Shiloh Drive has long been on the City's Master Street Plan, to provide an additional access to approximately 130 acres of undeveloped property west of the railroad tracks and south of Van Asche Drive. This project was identified as a priority project in the 2019 bond program, as opportunities to partner with developers of the property arose. The connection will provide a more direct access from the property to the Fulbright Expressway, and will include pedestrian facilities to allow for safe crossings at the railroad and Gregg Avenue. DISCUSSION: AMRR has presented two agreements to the City. The first, a New Railroad Crossing and Maintenance Agreement, addresses terms of the construction and maintenance of the crossing, including: Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 • The City will reimburse the AMRR for the full cost of labor and materials for installation of the crossing signal, panels, and appurtenances necessary for a fully operational crossing. The estimated cost of the crossing installation is $558,082.57. • The City agrees to close the existing unimproved crossing at Gregg Avenue and University Avenue. • The City will pay a yearly maintenance fee of $7,500, increasing by 2% per annum, for basic maintenance and wear and tear. • The City and the AMRR agree to equally share the cost of repairs or major maintenance. The second, an Easement Agreement, establishes the terms of the City's perpetual use of the AMRR property for the crossing. The most significant item in this contract is a requirement to maintain insurance in the amount of $15 million. In addition to these agreements, construction of the roadway connection from the railroad to Gregg Avenue and modification of the signal to accommodate the 4th leg of the intersection and connect to the railroad signal are the responsibility of the City. The estimated cost of these improvements is $159,025. Finally, a contingency of $32,892.43 is recommended for unforeseen costs of the railroad crossing and/or the roadway/signal work. The City Council raised concerns at the June 4th meeting, and asked staff to seek revisions to the contract with AMRR to remove or revise the stipulation that the University Avenue crossing be closed. This item was discussed with AMRR, and they are not interested in revising that provision in the contract. As alternative, staff has researched the feasibility of creating a pedestrian/bicycle connection from the end of University Avenue to Hill Avenue, thereby creating a safe connection from residential areas to services to the south. Secondly, the City Council questioned the need for this crossing, and asked about economic benefits. At this time, a proposed apartment development consisting of over 2000 units is planned for the 40 acre parcel at the corner of Van Asche and Gregg Avenue, that would directly access the proposed crossing. A master plan for the surrounding properties indicates a mix of development types that would provide a range of housing, services, and employment opportunities. The City will begin to recapture of the cost of the rail road crossing during construction of the apartment development. This single housing project has the potential to provide sales tax revenue to recapture the remaining portion of the City's expenditure in as few as nine months once opened and units are occupied. This time frame could be expedited if other components of the master plan, such as restaurants, or employment opportunities begin development or are announced during the first year. BUDGET/STAFF IMPACT: As noted above, the total project estimate is: Agreement with AMRR: $558,082.57 Roadway/signal work: $159,025 Contingency: $32,892.43 Total: $750,000 Funding for this work will come from the 2019 Transportation Bond Program. The original allocation in Phase 1 was $1 million for two proposed signal crossings; the total for the two is now estimated at $1.5 million; the additional $1.5 million will come from contingency funds set aside in Phase 1 of the Bond Program. Attachments: New Railroad Crossing Cost and Maintenance Agreement Easement Agreement Estimate for Roadway and Signal Improvements Project Vicinity Map Vicinity Map of Crossing to be Closed Chris Brown Submitted By City of Fayetteville Staff Review Form 2020-0413 Legistar File ID 6/2/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/14/2020 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Approval of a Railroad Crossing and Maintenance Agreement and an Easement Agreement with the Arkansas and Missouri Railroad for a new railroad crossing at Shiloh Drive and Gregg Avenue, Approval of a Budget Adjustment for Costs Related to the New Crossing, and Approval of a Project Contingency of $ 32,892.43, for a Total Budget of $750,000. Budget Impact: 4602.860.7220-5809.00 Streets Project 2019 Bonds/Street Improvements Account Number Fund 46020.7220 Futrall/Gregg and Shiloh/Gregg RR Xngs Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 20,000.00 $ 1,734.96 16,265.04 $ 750,000.00 $ 750,000.00 Previous Ordinance or Resolution # Approval Date: 18, _ 1 V20180321 CITY OF FAYETTEVILLE %PF ARKANSAS MEETING OF JUNE 2, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Garner Stoll, Development Services Director FROM: Chris Brown, City Engineer DATE: May 13, 2020 CITY COUNCIL MEMO SUBJECT: Approval of a Railroad Crossing and Maintenance Agreement and an Easement Agreement with the Arkansas and Missouri Railroad for a new railroad crossing at Shiloh Drive and Gregg Avenue, Approval of a Budget Adjustment for Costs Related to the New Crossing, and Approval of a Project Contingency of $ 32,892.43, for a Total Budget of $750,000. RECOMMENDATION: Staff recommends approval of a New Railroad Crossing Cost and Maintenance Agreement and an Easement Agreement with the Arkansas and Missouri Railroad (AMRR) for a new railroad crossing near Shiloh Drive and Gregg Avenue. Staff also recommends approval of the budget adjustment to fund the cost of the railroad crossing agreement and associated costs of roadway and traffic signal modifications to complete the railroad crossing, including a contingency of $32,892.43. Total project cost including contingency is $750,000. BACKGROUND: The extension of Shiloh Drive has long been on the City's Master Street Plan, to provide an additional access to approximately 130 acres of undeveloped property west of the railroad tracks and south of Van Asche Drive. This project was identified as a priority project in the 2019 bond program, as opportunities to partner with developers of the property arose. The connection will provide a more direct access from the property to the Fulbright Expressway, and will include pedestrian facilities to allow for safe crossings at the railroad and Gregg Avenue. DISCUSSION: AMRR has presented two agreements to the City. The first, a New Railroad Crossing and Maintenance Agreement, addresses terms of the construction and maintenance of the crossing, including: • The City will reimburse the AMRR for the full cost of labor and materials for installation of the crossing signal, panels, and appurtenances necessary for a fully operational crossing. The estimated cost of the crossing installation is $558,082.57. • The City agrees to close the existing unimproved crossing at University Avenue. • The City will pay a yearly maintenance fee of $7,500, increasing by 2% per annum, for basic maintenance and wear and tear. • The City and the AMRR agree to equally share the cost of repairs or major maintenance. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 The second, an Easement Agreement, establishes the terms of the City's perpetual use of the AMRR property for the crossing. The most significant item in this contract is a requirement to maintain insurance in the amount of $15 million. In addition to these agreements, construction of the roadway connection from the railroad to Gregg Avenue and modification of the signal to accommodate the 41h leg of the intersection and connect to the railroad signal are the responsibility of the City. The estimated cost of these improvements is $159,025. Finally, a contingency of $32,892.43 is recommended for unforeseen costs of the railroad crossing and/or the roadway/signal work. BUDGET/STAFF IMPACT: As noted above, the total project estimate is: Agreement with AMRR: $558,082.57 Roadway/signal work: $159,025 Contingency: $32,892.43 Total: $750,000 Funding for this work will come from the 2019 Transportation Bond Program. The original allocation in Phase 1 was $1 million for two proposed signal crossings; the total for the two is now estimated at $1.5 million; the additional $1.5 million will come from contingency funds set aside in Phase 1 of the Bond Program. Attachments: New Railroad Crossing Cost and Maintenance Agreement Easement Agreement Estimate for Roadway and Signal Improvements Project Vicinity Map Vicinity Map of Crossing to be Closed NEW RAILROAD CROSSING COST AND MAINTENANCE AGREEMENT This Agreement, made and entered into this _ day of , 2020, by and between the City of Fayetteville, Arkansas (hereinafter "City") and The Arkansas & Missouri Railroad Company, (hereinafter "AMRR"), MTNESSET14: WHEREAS, City is in the process of planning a new crossing at Shiloh Drive within the City limits at railroad milepost 349.30. The City proposes, for the benefit of the public, to add this crossing, pursuant to the Site Layout attached as Exhibit 1, and remove in its entirety, existing crossing at University Avenue; and WHEREAS, it is understood that the contemplated crossing will be financed solely from funds appropriated by City and expended under its regulations. NOW, THEREFORE, in consideration of the covenants and agreements contained in this agreement, subject to the provisions of the recitals above, it is agreed by and between the parties hereto as follows: 1. AMRR has provided an estimate for the cost of the crossing upgrade which is attached as Exhibit 2. This estimate does not include any track or railroad work required during utility installation - which is not subject to estimation at this time. The parties understand that the estimate is $558,082.57 and the parties acknowledge that the ultimate cost of the crossing could be under or over this estimate. Both parties further acknowledge that any materials or crossing equipment supplied by the City shall be considered a part of the consideration of this agreement. Upon final completion of the project, all said materials and crossing equipment shall become the property of AMRR. 2. AMRR shall be reimbursed 100% of the actual approved cost (labor and material) for installing the new equipment and its invoices will be paid promptly. Material will be billed as it is ordered by AMRR. The City acknowledges that any work within 25 feet of the tracks requires a Flagging Services Agreement for railroad track protection, including, but not limited to, railroad flagging which is charged at the rate of $95 per hour. A Flagging Services Agreement will be executed simultaneously with the execution of this Agreement. 3. Insurance. During upgrade construction, City shall ensure that any contractors they employ to perform work on the project in question will maintain a general liability insurance policy, the limits of which will be not less than Three Million Dollars ($3,000,000) per person, Five Million Dollars ($5,000,000) per accident and Three Million Dollars ($3,000,000) for property damage. The policy shall name AMRR, its successor or assigns and City as insureds. Such policy shall contain a clause that the insurer will not cancel or change the insurance without giving AMRR, City, or their successors or assigns ten (10) days prior written notice, and a certificate of such insurance shall be delivered to AMRR prior to the inception of the construction of the crossing. 4. Maintenance and Repairs. The parties acknowledge that the crossing and equipment will require maintenance and repairs due to normal wear and tear and possibly damage from accidents, negligence or acts of nature. The City will not be liable for any damages caused solely by the negligence of AMRR. If damages are caused to the crossing and/or equipment by the acts of 31 parties, AMRR and the City will coordinate to pursue any cause of action against said 3rd parties to recover the costs of repairs and any amount recovered will be applied accordingly. City will pay an annual crossing maintenance fee of $7,500 effective upon execution of this Agreement and on each anniversary date thereafter for so long as the crossing remains open. On each anniversary date, the annual maintenance fee will increase by 2%. The annual maintenance fee will cover regulatory testing, basic maintenance and general wear and tear. Otherwise, City and AMRR will each be responsible for 501/o of any capital expenditures for the equipment and the crossing surface. Except for emergency repairs, AMRR will give the City one hundred eighty (180) day written notice of any needed repairs or maintenance and the amount thereof. The crossing shall be maintained as specified above until such time as the parties mutually agree otherwise or upon a date certain that the crossing should be closed. 5. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to its subject matter and may not be modified or amended orally. 6. Governing Law. This Agreement shall be construed in accordance with and governed by the laws of the State of Arkansas. 7. Binding Effect. The provisions of this Agreement shall be binding upon and inure to the benefit of each of the parties and their respective heirs, successors and assigns. 8. Both parties acknowledge that the signatories below have the appropriate authority to sign on behalf of the party they represent. 2020 IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this _ day of THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK Signature CITY OF FAYETTEVILLE, ARKANSAS Signature Print Name Print Name Title ACKNOWLEDGMENT STATE OF ARKANSAS ) COUNTY OF ) On this day of 2020, before me, the undersigned, a Notary Public, duly commissioned, qualified, and acting, within and for said County and State, appeared in person, Lioneld Jordan and Kara Paxton, to me personally well-known who stated that they are the Mayor and City Clerk for the CITY OF FAYETTEVILLE, ARKANSAS, and are duly authorized in their capacity to execute the foregoing instrument and for and in the name and behalf of the City of Fayetteville, Arkansas, and further stated and acknowledged that they had so signed, executed, and delivered said foregoing instrument for the consideration, uses, and purposes therein mentioned and set forth. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year stated above. My Commission Expires: Notary Public kl ARKANSAS & MISSOURI RAILROAD COMPANY Approved by: Signature CAREN L. KRASKA Print Name President Title ACKNOWLEDGMENT STATE OF ARKANSAS } )H COUNTY OFWASN`'6"0 ) 44+ On this 15 day of MDL44 _, 2020, before me, the undersigned, a Notary Public, duly commissioned, qualified, and acting, within and for said County and State, appeared in person, CAREN L. KRASKA, to me personally well-known who stated that she is the President of ARKANSAS & MISSOURI RAILROAD COMPANY and is duly authorized in her capacity to execute the foregoing instrument and for and in the name and behalf of Arkansas & Missouri Railroad Company, and further stated and acknowledged that she had so signed, executed, and delivered said foregoing instrument for the consideration, uses, and purposes therein mentioned and set forth. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year stated above. Notary Public My Commission Expires: ` •.• ��pS ANpgF , NOTARY PUBLIC Comm. M 12365395 My Comm Expires Mar 17, 2028 '',, r'�O r I p10 N •• • d� N Q W N Y � � Q r W Q � M m2w U CL � 6 O Q i �I pp a IN 88 I + I ull~ cr 2 � •N O N I i /� ��4i J� Y � � r l N = C] Q NHMaGS nl 7 H N aI- _ Q ; J � 621 aQ Q NW 6Qr(�g ON s Q 8 I g v=i Q �P Q Q Q S� u � U � x ; z c} ul J 3 O 3 0. AFA'aNSAS6M/SSOUH/ Arkansoas & Missouri Railroad 306 E. Emma Ave Springdale, AR 72764 To: City of Fayetteville Atnn: Chris Brown Job: Shiloh Rd Fayetteville AR. Item # Qty Description Material 1 65 1 151b Concrete Panel Material 2 50 10' Crosstie 3 160 1 15# Relay Rail 4 100 5.5" Base Pandrol Tie Plate 5 200 Pandrol Clips 6 4 Railroad Spikes 7 200 5.5" Anchors 8 4 115 New / 1 /4 worn Trans Rails 9 8 115# Thermite Welds 10 125 Ballast Truck Load Labor 1 1 CWS - CTC Quote (Material & Labor) 2 1 Contractor Labor (Track Contractor) 3 1 Project Management/Admistrative 4 100 MOW EIC of Track Protection 5 20 Surfacing Crew 6 16 1-10-Ton Truck 7 16 1- Dump Truck w/Driver Houchin Date: September 18, 2019 Unit Unit Price Line Total Ft $200.81 $13,052.65 Each $90.50 $4,525.00 Linear Foot $1,100.00 $176,000.00 Each $24.00 $2,400.00 Each $2.95 $590.00 Kegs $75.00 $300.00 Each $2.95 $590.00 Each $970.00 $3,880.00 Each $198.10 $1,584.80 Tons $17.00 $2,125.00 $205,047.45 Freight $1,250.00 10% O/H $20,504.75 Tax @ 9.75% $19,992.13 Subtotal (material) $246,794.32 Lump Sum $270,488.25 $270,488.25 Lump Sum $17,500.00 $17,500.00 Lump Sum $5,000.00 $5,000.00 Hour $95.00 $9,500.00 Hour $200.00 $4,000.00 Hour $150.00 $2,400.00 Hour $150.00 $2,400.00 EXHIBIT 2 Subtotal RAILROAD CROSSING EASEMENT AGREEMENT This Agreement, made and entered into this _ day of 2020, by and between the City of Fayetteville, Arkansas (hereinafter "City") and The Arkansas and Missouri Railroad Company, (hereinafter "AMRR"), WITNESSETH: WHEREAS, City is in the process of planning the construction of an extension of Shiloh Drive within the City limits that would cross AMRR's tracks. The City proposes, for the benefit of the public, to install a new crossing at said location, pursuant to particular plans and specifications to be agreed upon by the parties; and WHEREAS, the Easement is defined on Exhibit 1 and incorporated herein by reference; and WHEREAS, it is understood that the contemplated crossing will be financed from funds appropriated by City and expended under its regulations as established under the terms of a Crossing Agreement executed separately by the parties. NOW, THEREFORE, in consideration of the covenants and agreements contained and subject to the provisions of the recitals above, it is agreed by and between the parties hereto as follows: 1. The City and AMRR have caused to be prepared plans and specifications for the project. Attached as Exhibit 1 is the proposed plan. The parties acknowledge that this schematic drawing contains certain requirements and restrictions with regard to the construction in, near and around the Railroad and the City agrees to be bound by all of these requirements and restrictions contained in the plans, specifications, coordination notes and the separate Crossing Cost Agreement. 2. AMRR has provided an estimate for the cost of the crossing. The parties understand that the estimate is $558,082.57 and the parties acknowledge that the ultimate cost of the crossing could be under or over this estimate. 3. The cost (labor and material) for installing the new crossing will be born by the City pursuant to the Crossing Cost Agreement. Page 1 of 5 4. After completion of the project, the Parties shall bear the expense of the maintenance, inspection, capital costs and operation of the crossing per the terms of the separate Crossing Agreement or any amendment thereto, so long as it is to be maintained as a crossing over the railroad or until it is mutually agreed between the parties that the project is no longer needed at the crossing or until the crossing is abandoned by AMRR or City, or other legal requirements making it necessary to cease operations and maintenance of the project. At that time, materials purchased and installed for the project may be moved to other locations on AMRR's lines within the States of Arkansas or Missouri or otherwise disposed of or sold by AMRR. 5. Limitation on Grant. This Easement does not grant to City the subsurface of any easement area, all such rights and privileges being reserved to AMRR. 6. Indemnification. The CITY OF FAYETTEVILLE shall cause any contractor employed by it or engaged by it to construct the improvements contemplated by this agreement to assume any and all liability for injury to or death of persons, all loss or damage to property, in any manner arising from or during the construction of the improvements contemplated by this agreement, however, such injury, death, loss, damage or destruction as aforesaid may occur or be caused. The CITY OF FAYETTEVILLE shall further cause any contractor engaged by it to construct the improvements contemplated by this agreement to indemnify and save and hold harmless the ARKANSAS & MISSOURI RAILROAD COMPANY from any and all claims, demands, suits, actions, damages, recoveries, judgments, costs and expenses arising or growing out of or in connection with such injury, death, loss, damage or destruction as aforesaid, which expense shall include the cost ARKANSAS & MISSOURI RAILROAD COMPANY incurs defending itself, including attorney fees and expenses. 7. Insurance. In further consideration for the grant of this Easement, City shall acquire a policy of liability insurance which shall insure AMRR in the amount of fifteen million dollars ($15,000,000) from liability for injury or death to persons or damage to property arising from any persons using the crossing described on Exhibit 1, whether injuries are caused by the operation of the trains by AMRR or otherwise. At the option of AMRR such policy shall either name AMRR as a named insured or an additional insured of such policy. Said policy will be kept in full force and effect during the existence of this Easement and shall continue to insure AMRR for incidents arising during the existence of this Easement and until the crossing is terminated or abandoned per the terms of paragraph 5 above, regardless of when the claim is made. Such policy shall be subject to approval of AMRR and shall provide for notice to AMRR not less than 30 days of cancellation of such policy. 8. If any portion of this Easement or any provision in this Easement shall be found to be invalid or unenforceable, the remaining provisions shall continue to be fully effective and enforceable, and both parties consent to the modifications of this Easement in any manner as a court may deem necessary to preserve the grant of easement contained herein. Page 2 of 5 9. Entire Agreement, This Agreement constitutes the entire agreement between the parties with respect to its subject matter and may not be modified or amended orally. 10. Governing Law. This Agreement shall be construed in accordance with and governed by the laws of the State of Arkansas. 11. Binding Effect. The provisions of this Agreement shall be binding upon and inure to the benefit of each of the parties and their respective heirs, successors and assigns. 12, Both parties acknowledge that the signatories below have the appropriate authority to sign on behalf of the party they represent. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this day of 2020. Page 3 of 5 CITY OF FAYETTEVILLE, ARKANSAS Signature Print Name ACKNOWLEDGMENT STATE OF ARKANSAS ) COUNTY OF WASHINGTON ) Signature Print Name On this day of 2020, before me, the undersigned, a Notary Public, duly commissioned, qualified, and acting, within and for said County and State, appeared in person, Lioneld Jordan and Kara Paxton, to me personally well-known who stated that they are the Mayor and City Clerk for the CITY OF FAYETTEVILLE, ARKANSAS, and are duly authorized in their capacity to execute the foregoing instrument and for and in the name and behalf of the City of Fayetteville, Arkansas, and further stated and acknowledged that they had so signed, executed, and delivered said foregoing instrument for the consideration, uses, and purposes therein mentioned and set forth. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year stated above. My Commission Expires: Notary Public Page 4 of 5 ARKANSAS & MISSOURI RAILROAD Approved by: �? I--- Signature Caren L. Kraska Print Nanw President Title ACKNOWLEDGMENT STATE OF ARKANSAS ) COUNTYOF WASu�h51. ) On this day of P'1C�M , 2020, before me, the undersigned, a Notary Public, duly commissioned, qualified, and acting, within and for said County and State, appeared in person, CAREN L. KRASKA, to me personally well-known who stated that she is the President of ARKANSAS & MISSOURI RAILROAD COMPANY and is duly authorized in her capacity to execute the foregoing instrument and for and in the name and behalf of Arkansas & Missouri Railroad Company, and further stated and acknowledged that she had so signed, executed, and delivered said foregoing instrument for the consideration, uses, and purposes therein mentioned and set forth. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year stated above. My Commission Expires: Notary Public Page 5 of 5 �pSRF �t�l AND �P Apes NOTARY PUBLIC - Cmm. A 12365395 My Comm Expires Mar 17, 2028 oG'ONKWN9P�Q� a z o � rn III O l� g C I Cp•-•U VI ! ■ 4���ya II � ■E II I �QQ cc Y j n x r Lo rr..11Q Y is u "MMIS ^ I a w Y� k � I � m B I S I I� I a I I S Q I I e 10 15 �c b k Q � fi N O O N ti Z - < S s a s City of Fayetteville ►� Shiloh Drive Railroad Crossing CITY OF FAYETTEVILLE Preliminary Cost Estimate ARKANSAS 10/ 10/2019 ITEM DESCRIPTION QTY. UNIT UNIT COST EXTENDED COST 1 Mobilization 1 LS x $ 7,000.00 = $ 7,000.00 2 Insurance and Bonding 1 LS x $ 10,000.00 = $ 10,000.00 3 Construction Control (Staking) 1 LS x $ 3,000.00 = $ 3,000.00 4 Traffic Control & Maintenance 1 LS x $ 5,000.00 = $ 5,000.00 5 Erosion Control 1 LS x $ 4,500.00 = $ 4,500.00 6 Clearing, Grubbing, & Demolition 1 LS x $ 6,000.00 = $ 6,000.00 7 R&D Existing Curb and Gutter 150 LF x $ 10.00 = $ 1,500.00 8 Unclassified Excavation 200 CY x $ 18.00 = $ 3,600.00 9 Select Embankment 175 CY x $ 25.00 = $ 4,375.00 10 Embankment 50 CY x $ 20.00 = $ 1,000.00 11 Subgrade Preparation 260 SY x $ 5.00 = $ 1,300.00 12 4" Topsoil Placement 300 SY x $ 6.00 = $ 1,800.00 13 Solid Sod 300 SY x $ 5.00 = $ 1,500.00 14 Class 7 Aggregate Base Course 120 TON x $ 40.00 = $ 4,800.00 15 HMAC Surface Course (PG70-22) 40 TON x $ 100.00 = $ 4,000.00 16 HMAC Binder Course (PG70-22) 40 TON x $ 100.00 = $ 4,000.00 17 18" Concrete Curb & Gutter 195 LF x $ 20.00 = $ 3,900.00 18 4" Concrete Sidewalk w/Class 7 Base 85 SY x $ 50.00 = $ 4,250.00 19 Striping 1 LS x $ 10,000.00 = $ 10,000.00 20 Traffic Signs 1 LS x $ 2,500.00 = $ 2,500.00 21 Traffic Signal Modifications 1 LS x $ 75,000.00 = $ 75,000.00 Total Estimated Construction Costs $ 159,025.00 Contingency (20%) $ 31,805.00 Sub -Total $ 190,830.00 Railroad Costs $ 558,082.57 Total Estimated Project Cost $ 748,912.57 Page 1 of 1 PFROPOSEM aHILOH MF;IVE FRAI LFROAE3 CROSSING for the C i ty of Fayettevi 11 e SHILOH k CROSSING r MAY 2020 I West Swallm C,,de - 15 407 355 3a5 331 3360 Z Sh\W O C 0 • Wasbm9ton Regional Medical �. Center leo ype�' West APPleby Road 3c9E�— _ - C n n9 � 3oe2 I 307E "]• 3� , uewwl I 3062 305P 3 0.51 65 306, - 1 n 3050 3044 Scat - i= u 3026 3019 .. .. 3 3017 Log = 96 300. 3er� �., Z 1-- 1991 u - ]992 i.�. rv3lO 8 Drark 29]a - 29a] -_ _ Asso9,ates I _ _ T VICINITY MAP �/ ak,,R .3 vu „rv.3 Drive NoM1C`FJ`sa /�FWall FDC 8 18 ' gnke ,t rayettev111e CARE CI�nie - Dlagnos ^rofru PnNorth 9 Hills Oe°ark E Medical 1 } Ne,ni�ca. Park ee 9 6 North e Mrlls Surgery 8 Center R 8 ^—py 3 e.anr h o East Monte Rarnter Drve 'lhypr �• 06 atl 8 - 31 R] FnN Ompass 3g3 31d lid 354 Z Rehabilitation 3 E!L 31y8 323 343 363 osyaal m 34gi t: 3133 3`o 3W 11, 2iE 77 Ea p 2111 112 ... 300 131 East Appleby Road Eastlason Drive 3. 3d 8 217 315 fta 35, 0 WasM1ln9ton Re9lonal / 32 63 3)P 377 UCgeent F�e ,e & a 33 = 34U x L 2P 6fi P U eha6 +C 1J 1 3A e 3xt O 3dA 3A 3d35 East Cydnee Street 23 39 63 109 31 ] :fi3 n 3fi1 Ld32 171 1131 26 1935 3993E 2931 �+ 2931 299393t 32 21 :93! 311 409 433 2927 2926 29927 292E 2923 292. d4 292] CITY OF FAYETTEVILLE ARKANSAS www.fayetteville-ar.gov ENGINEERING DIVISION PHONE: (479) 575-8206 FAX NO: (479) 575-8202 113 W. MOUNTAIN STREET PROJECT: ENGR. No. 8126 FRAILFROA3 CROSSING REMOVAL S UNIVERSITY AVE m Os 0 n,aare Street + MCCllnton Admen strahon Center 1161 for the City of Fayettevi 11 e MAY 2020 I < 61� � CROSSING REMOVAL ' West Bulldog Boule and ~n✓est / 30n u Stune Sleet / / ]06 " 304 ? 134 348 all 13] 224 214 SOA • 3 lool 't' v 1i4 Grace Cnme.F / ten 3oz 301 124 .L6a� .11 1ci a West South Street n' Christian X 39_ 303 JGS g . 301 221 209 Churth 4f .. � 9f,% r / .. 504 1• 305 353 304 t 3;3 H lC MI 12. 30J 306 309 � � 309 3 � 329 11 43i / . 3n6 3oN 3 13 ... 333 30 t, r334 Fayette1iS ville "'0 - 351 3 405 3 _ 4:1 ;''0 1:1 319 315 4?0 West @h St - 340 High School 33„ IGI a i930 43 Wes[Pralne Street .GF ..15 �11 Sty 509 �� . II • 415 410 NO - s191 I 4 , unlverslty 511 Ne,noomnon St1 a - 390 .1.1a < Wes(s[h street 11: 10A 49 Apartments 511 120 S c West 5th 5treet- ' n.1 Wes[ MMIn Ltttller lG Ward Farmers Insurance - __ �� 426 t <'a .. ,o S' L i5L " 4 _ 35 1Lt y ,. apn,rmrnn �19 1c 3 ci _ Walyrcens "1 c o 51t L 5;,✓ 5'. _ AR 180 ��- - Nkst Martln L.&-KI 'r. 13N `E0 513 f au S 4 BakvaN — 133 izy s � Wes[ Marten Lu[=er I(ht�f 6ot BoulNa h i t „n 5 a 51J Centralll Emer ' o ,40 l03 ✓29 )03 '... 9 c els Genezl - t L_ s Churth I, JS5 Pst Anderson_.--,:nn a� R `n Zr" - [r e-ces v W o 11� n)I `G )fit 1".. ...,., V '� _ ,_,,, __ -' 696 In 493 418 �r,� I Wes[7[h Street West Jm Cr.e.. VICINITY MAP CITY OF FAYETTEVILLE ARKANSAS www.fayetteville-ar.gov ENGINEERING DIVISION PHONE: (479) 575-8206 FAX NO: (479) 575-8202 113 W. MOUNTAIN STREET PROJECT: ENGR. No. 8126 CITY OF FAYETTEVILLE %PF ARKANSAS MEETING OF AUGUST 4, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Garner Stoll, Development Services Director FROM: Chris Brown, City Engineer DATE: July 21, 2020 CITY COUNCIL MEMO SUBJECT: Item 2020-0414 Approval of a Railroad Crossing and Maintenance Agreement and an Easement Agreement with the Arkansas and Missouri Railroad for a new railroad crossing at Futrall Drive and Gregg Avenue, Approval of a Budget Adjustment for Costs Related to the New Crossing, and Approval of a Project Contingency of $ 28,344.86, for a Total Budget of $750,000. RECOMMENDATION: This item was tabled indefinitely at the June 4'h, 2020 City Council Meeting pending resolution of questions from the City Council regarding the economic benefit of the proposed crossing These questions were researched by staff; responses to the questions are detailed in the discussion section below. Staff recommends placing this item back on the City Council for the August 4, 2020 meeting. Staff recommends approval of a New Railroad Crossing Cost and Maintenance Agreement and an Easement Agreement with the Arkansas and Missouri Railroad (AMRR) for a new railroad crossing near Shiloh Drive and Gregg Avenue. Staff also recommends approval of the budget adjustment to fund the cost of the railroad crossing agreement and associated costs of roadway and traffic signal modifications to complete the railroad crossing, including a contingency of $28,344.86. Total project cost including contingency is $750,000. BACKGROUND: The extension of Futrall Drive has long been on the City's Master Street Plan, to provide an additional access to approximately 150 acres of undeveloped property west of the railroad tracks, east of Garland Avenue, and north of Drake Street. This project was identified as a priority project in the 2019 bond program, as opportunities to partner with developers of the property arose. The connection will provide a more direct access from the property to the Fulbright Expressway, and will include pedestrian facilities to allow for safe crossings at the railroad and Gregg Avenue. DISCUSSION: AMRR has presented two agreements to the City. The first, a New Railroad Crossing and Maintenance Agreement, addresses terms of the construction and maintenance of the crossing, including: Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 • The City will reimburse the AMRR for the full cost of labor and materials for installation of the crossing signal, panels, and appurtenances necessary for a fully operational crossing. The estimated cost of the crossing installation is $519,179.14. • The City agrees to close the existing unimproved crossing at Garrett Dr. and Gregg Avenue. • The City will pay a yearly maintenance fee of $7,500, increasing by 2% per annum, for basic maintenance and wear and tear. • The City and the AMRR agree to equally share the cost of repairs or major maintenance. The second, an Easement Agreement, establishes the terms of the City's perpetual use of the AMRR property for the crossing. The most significant item in this contract is a requirement to maintain insurance in the amount of $15 million. In addition to these agreements, construction of the roadway connection from the railroad to Gregg Avenue and modification of the traffic signal to accommodate the 4th leg of the intersection and connect to the railroad signal are the responsibility of the City. The estimated cost of these improvements is $202,476. Finally, a contingency of $28,344.86 is recommended for unforeseen costs of the railroad crossing and/or the roadway/signal work. The property developer was not prepared to share details of their development plan when this item was last presented, but has since provided conceptual plans totaling over $150 Million in construction for phase 1 of their development, including a mixture of residential, restaurant/retail, and an anchor employer that would employ almost 1,000 employees. If these plans are developed to completion as proposed, the cost of the railroad crossing would be recovered by tax receipts from the construction alone, resulting in net profit to the City's tax base beginning in the first year post construction. BUDGET/STAFF IMPACT: As noted above, the total project estimate is: Agreement with AMRR: $519,179.14 Roadway/signal work: $202,476 Contingency: $28,344.86 Total: $750,000 Funding for this work will come from the 2019 Transportation Bond Program. The original allocation in Phase 1 was $1 million for two proposed signal crossings; the total for the two is now estimated at $1.5 million; the additional $1.5 million will come from contingency funds set aside in Phase 1 of the Bond Program. Attachments: New Railroad Crossing Cost and Maintenance Agreement Easement Agreement Estimate for Roadway and Signal Improvements Project Vicinity Map Vicinity Map of Crossing to be Closed Chris Brown Submitted By City of Fayetteville Staff Review Form 2020-0414 Legistar File ID 6/2/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/14/2020 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Approval of a Railroad Crossing and Maintenance Agreement and an Easement Agreement with the Arkansas and Missouri Railroad for a new railroad crossing at Futrall Drive and Gregg Avenue, Approval of a Budget Adjustment for Costs Related to the New Crossing, and Approval of a Project Contingency of $ 28,344.86, for a Total Budget of $750,000. Budget Impact: 4602.860.7220-5809.00 Streets Project 2019 Bonds/Street Improvements Account Number Fund 46020.7220 Futrall/Gregg and Shiloh/Gregg RR Xngs Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 20,000.00 $ 1,734.96 16,265.04 $ 750,000.00 $ 750,000.00 Previous Ordinance or Resolution # Approval Date: 18, _ 1 V20180321 CITY OF FAYETTEVILLE %PF ARKANSAS MEETING OF JUNE 2, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Garner Stoll, Development Services Director FROM: Chris Brown, City Engineer DATE: May 13, 2020 CITY COUNCIL MEMO SUBJECT: Approval of a Railroad Crossing and Maintenance Agreement and an Easement Agreement with the Arkansas and Missouri Railroad for a new railroad crossing at Futrall Drive and Gregg Avenue, Approval of a Budget Adjustment for Costs Related to the New Crossing, and Approval of a Project Contingency of $ 28,344.86, for a Total Budget of $750,000. RECOMMENDATION: Staff recommends approval of a New Railroad Crossing Cost and Maintenance Agreement and an Easement Agreement with the Arkansas and Missouri Railroad (AMRR) for a new railroad crossing near Shiloh Drive and Gregg Avenue. Staff also recommends approval of the budget adjustment to fund the cost of the railroad crossing agreement and associated costs of roadway and traffic signal modifications to complete the railroad crossing, including a contingency of $28,344.86. Total project cost including contingency is $750,000. BACKGROUND: The extension of Futrall Drive has long been on the City's Master Street Plan, to provide an additional access to approximately 150 acres of undeveloped property west of the railroad tracks, east of Garland Avenue, and north of Drake Street. This project was identified as a priority project in the 2019 bond program, as opportunities to partner with developers of the property arose. The connection will provide a more direct access from the property to the Fulbright Expressway, and will include pedestrian facilities to allow for safe crossings at the railroad and Gregg Avenue. DISCUSSION: AMRR has presented two agreements to the City. The first, a New Railroad Crossing and Maintenance Agreement, addresses terms of the construction and maintenance of the crossing, including: • The City will reimburse the AMRR for the full cost of labor and materials for installation of the crossing signal, panels, and appurtenances necessary for a fully operational crossing. The estimated cost of the crossing installation is $519,179.14. • The City agrees to close the existing unimproved crossing at Garrett Dr. and Gregg Avenue. • The City will pay a yearly maintenance fee of $7,500, increasing by 2% per annum, for basic maintenance and wear and tear. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 • The City and the AMRR agree to equally share the cost of repairs or major maintenance. The second, an Easement Agreement, establishes the terms of the City's perpetual use of the AMRR property for the crossing. The most significant item in this contract is a requirement to maintain insurance in the amount of $15 million. In addition to these agreements, construction of the roadway connection from the railroad to Gregg Avenue and modification of the traffic signal to accommodate the 4th leg of the intersection and connect to the railroad signal are the responsibility of the City. The estimated cost of these improvements is $202,476. Finally, a contingency of $28,344.86 is recommended for unforeseen costs of the railroad crossing and/or the roadway/signal work. BUDGET/STAFF IMPACT: As noted above, the total project estimate is: Agreement with AMRR: $519,179.14 Roadway/signal work: $202,476 Contingency: $28,344.86 Total: $750,000 Funding for this work will come from the 2019 Transportation Bond Program. The original allocation in Phase 1 was $1 million for two proposed signal crossings; the total for the two is now estimated at $1.5 million; the additional $1.5 million will come from contingency funds set aside in Phase 1 of the Bond Program. Attachments: New Railroad Crossing Cost and Maintenance Agreement Easement Agreement Estimate for Roadway and Signal Improvements Project Vicinity Map Vicinity Map of Crossing to be Closed NEW RAILROAD CROSSING COST AND MAINTENANCE AGREEMENT This Agreement, made and entered into this _ day of , 2020, by and between the City of Fayetteville, Arkansas (hereinafter "City") and The Arkansas & Missouri Railroad Company,(hereinafter "AMRR"), WITNESSETH: WHEREAS, City is in the process of planning a new crossing at Futrall Drive within the City limits at railroad milepost 349.45. The City proposes, for the benefit of the public, to add this crossing, pursuant to the Site Layout attached as Exhibit 1, and remove in its entirety, existing crossing at Garrett Drive; and WHEREAS, it is understood that the contemplated crossing will be financed solely from funds appropriated by City and expended under its regulations. NOW, THEREFORE, in consideration of the covenants and agreements contained in this agreement, subject to the provisions of the recitals above, it is agreed by and between the parties hereto as follows: 1. AMRR has provided an estimate for the cost of the crossing upgrade which is attached as Exhibit 2. This estimate does not include any track or railroad work required during utility installation - which is not subject to estimation at this time. The parties understand that the estimate is $519,179.14 and the parties acknowledge that the ultimate cost of the crossing could be under or over this estimate. Both parties further acknowledge that any materials or crossing equipment supplied by the City shall be considered a part of the consideration of this agreement. Upon final completion of the project, all said materials and crossing equipment shall become the property of AMRR. 2. AMRR shall be reimbursed 100% of the actual approved cost (labor and material) for installing the new equipment and its invoices will be paid promptly. Material will be billed as it is ordered by AMRR. The City acknowledges that any work within 25 feet of the tracks requires a Flagging Services Agreement for railroad track protection, including, but not limited to, railroad flagging which is charged at the rate of $95 per hour. A Flagging Services Agreement will be executed simultaneously with the execution of this Agreement. 3. Insurance. During upgrade construction, City shall ensure that any contractors they employ to perform work on the project in question will maintain a general liability insurance policy, the limits of which will be not less than Three Million Dollars ($3,000,000) per person, Five Million Dollars ($5,000,000) per accident and Three Million Dollars ($3,000,000) for property damage. The policy shall name AMRR, its successor or assigns and City as insureds. Such policy shall contain a clause that the insurer will not cancel or change the insurance without giving AMRR, City, or their successors or assigns ten (10) days prior written notice, and a certificate of such insurance shall be delivered to AMRR prior to the inception of the construction of the crossing. 4. Maintenance and Repairs. The parties acknowledge that the crossing and equipment will require maintenance and repairs due to normal wear and tear and possibly damage from accidents, negligence or acts of nature. The City will not be liable for any damages caused solely by the negligence of AMRR. If damages are caused to the crossing and/or equipment by the acts of 31 parties, AMRR and the City will coordinate to pursue any cause of action against said 3' parties to recover the costs of repairs and any amount recovered will be applied accordingly. City will pay an annual crossing maintenance fee of $7,500 effective upon execution of this Agreement and on each anniversary date thereafter for so long as the crossing remains open. On each anniversary date, the annual maintenance fee will increase by 2%. The annual maintenance fee will cover regulatory testing, basic maintenance and general wear and tear. Otherwise, City and AMRR will each be responsible for 50% of any capital expenditures for the equipment and the crossing surface. Except for emergency repairs, AMRR will give the City one hundred eighty (180) day written notice of any needed repairs or maintenance and the amount thereof. The crossing shall be maintained as specified above until such time as the parties mutually agree otherwise or upon a date certain that the crossing should be closed. 5. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to its subject matter and may not be modified or amended orally. 6. Governing Law. This Agreement she be construed in accordance with and governed by the laws of the State of Arkansas. 7. Binding Effect The provisions of this Agreement shall be binding upon and inure to the benefit of each of the parties and their respective heirs, successors and assigns. 8. Both parties acknowledge that the signatories below have the appropriate authority to sign on behalf of the party they represent. 2020. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this _ day of THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK Signature Print Name Title STATE OF ARKANSAS ) COUNTY OF ) CITY OF FAYETTEVILLE, ARKANSAS Signature Print Name On this day of , 2020, before me, the undersigned, a Notary Public, duly commissioned, qualified, and acting, within and for said County and State, appeared in person, Lioneld Jordan and Kara Paxton, to me personally well-known who stated that they are the Mayor and City Clerk for the CITY OF FAYETTEVILLE, ARKANSAS, and are duly authorized in their capacity to execute the foregoing instrument and for and in the name and behalf of the City of Fayetteville, Arkansas, and further stated and acknowledged that they had so signed, executed, and delivered said foregoing instrument for the consideration, uses, and purposes therein mentioned and set forth. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year stated above. My Commission Expires: Notary Public 3 ARKANSAS & M/ISSOURI� LRMPANY Approved by: Signature CAREN L. KRASKA Print Name President Title ACKNOWLEDGMENT STATE OF ARKANSAS ) )H COUNTY OF 'J 63'4'Z'*S ^ ) On this 15 day of fY') 4! 2020, before me, the undersigned, a Notary Public, duly commissioned, qualified, and acting, within d for said County and State, appeared in person, CAREN L. KRASKA, to me personally well-known who stated that she is the President of ARKANSAS & MISSOURI RAILROAD COMPANY and is duly authorized in her capacity to execute the foregoing instrument and for and in the name and behalf of Arkansas & Missouri Railroad Company, and further stated and acknowledged that she had so signed, executed, and delivered said foregoing instrument for the consideration, uses, and purposes therein mentioned and set forth. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year stated above. My Commission Expires: 1 }2t H 1-4 1 ZD a9 Notary Public 4 40/5, i NOTARY PUBLIC _ Comm. d 12365395 My Comm Expires QMar 17, 2028 ' ��i TqT f"xGTONKW"N=P`'� "r111111 01 i p n b 8 S z e p n� 5 J � v i y4 !F � Il � � Q 11 Q �o Loym F ! ■ 1 1 1 N r1 _ Y a � rs u a r i V zi �� 'v I N � J J n� ✓�1 N Y +:+Y ��LDff _ � I gy� ■■EE � n n n n I `�Cfia i U uua � I �l x ¢ JQ I ! Z m n�X 7,1 Q� � � w � � I IS� i g 1 V W n _ F i ARKARS.4S6M/SSOUR/ A.0/[AOAA Arkansaas & Missouri Railroad 306 E. Emma Ave Springdale, AR 72764 To: City of Fayetteville Atnn: Chris Brown Job: Futrall Dr Fayetteville AR. Item # Qty Description Material 1 50 1151b Concrete Panel Material 2 40 10' Crosstie 3 160 1 15# Relay Rail 4 80 5.5" Base Pandrol Tie Plate 5 160 Pandrol Clips 6 3 Railroad Spikes 7 160 5.5" Anchors 8 4 115 New / 1 /4 worn Trans Rails 9 8 115# Thermite Welds 10 100 Ballast Truck Load Labor 1 1 CWS - CTC Quote (Material & Labor) 2 1 Contractor Labor (Track Contractor) 3 1 Project Management/Admistrative 4 100 MOW EIC of Track Protection 5 20 Surfacing Crew 6 16 1-10-Ton Truck 7 16 1- Dump Truck w/Driver Houchin Date: September 18. 2019 Unit Unit Price Line Total Ft $200.81 $10,040.50 Each $90.50 $3,620.00 Linear Foot $1,100.00 $176,000.00 Each $24.00 $1,920.00 Each $2.95 $472.00 Keg $75.00 $225.00 Each $2.95 $472.00 Each $970.00 $3,880.00 Each $198.10 $1,584.80 Truckload $17.00 $1,700.00 $199,914.30 Freight $1,250.00 10%0/H $19,991.43 Tax @ 9.75% $19,491.64 Subtotal (material) $240,647.37 Lump Sum $239,731.77 $239,731.77 Lump Sum $15,500.00 $15,500.00 Lump Sum $5,000.00 $5,D00.00 Hour $95.00 $9,500.00 Hour $200.00 $4,000.00 Hour $150.00 $2,400.00 Hour $150.00 $2,400.00 EXHIBIT 2 Subtotal RAILROAD CROSSING EASEMENT AGREEMENT This Agreement, made and entered into this _ day of , 2020, by and between the City of Fayetteville, Arkansas (hereinafter "City") and The Arkansas and Missouri Railroad Company, (hereinafter "AMRR"), WITNESSETH: WHEREAS, City is in the process of planning the construction of an extension of Futrall Drive within the City limits that would cross AMRR's tracks. The City proposes, for the benefit of the public, to install a new crossing at said location, pursuant to particular plans and specifications to be agreed upon by the parties; and WHEREAS, the Easement is defined on Exhibit 1 and incorporated herein by reference; and WHEREAS, it is understood that the contemplated crossing will be financed from funds appropriated by City and expended under its regulations as established under the terms of a Crossing Agreement executed separately by the parties. NOW, THEREFORE, in consideration of the covenants and agreements contained and subject to the provisions of the recitals above, it is agreed by and between the parties hereto as follows: 1. The City and AMRR have caused to be prepared plans and specifications for the project. Attached as Exhibit 1 is the proposed plan. The parties acknowledge that this schematic drawing contains certain requirements and restrictions with regard to the construction in, near and around the Railroad and the City agrees to be bound by all of these requirements and restrictions contained in the plans, specifications, coordination notes and the separate Crossing Cost Agreement. 2. AMRR has provided an estimate for the cost of the crossing. The parties understand that the estimate is $519,179.14 and the parties acknowledge that the ultimate cost of the crossing could be under or over this estimate. 3. The cost (labor and material) for installing the new crossing will be born by the City pursuant to the Crossing Cost Agreement. Page 1 of 5 4. After completion of the project, the Parties shall bear the expense of the maintenance, inspection, capital costs and operation of the crossing per the terms of the separate Crossing Agreement or any amendment thereto, so long as it is to be maintained as a crossing over the railroad or until it is mutually agreed between the parties that the project is no longer needed at the crossing or until the crossing is abandoned by AMRR or City, or other legal requirements making it necessary to cease operations and maintenance of the project. At that time, materials purchased and installed for the project may be moved to other locations on AMRR's lines within the States of Arkansas or Missouri or otherwise disposed of or sold by AMRR. 5. Limitation on Grant. This Easement does not grant to City the subsurface of any easement area, all such rights and privileges being reserved to AMRR. 6. Indemnification. The CITY OF FAYETTEVILLE shall cause any contractor employed by it or engaged by it to construct the improvements contemplated by this agreement to assume any and all liability for injury to or death of persons, all loss or damage to property, in any manner arising from or during the construction of the improvements contemplated by this agreement, however, such injury, death, loss, damage or destruction as aforesaid may occur or be caused. The CITY OF FAYETTEVILLE shall further cause any contractor engaged by it to construct the improvements contemplated by this agreement to indemnify and save and hold harmless the ARKANSAS & MISSOURI RAILROAD COMPANY from any and all claims, demands, suits, actions, damages, recoveries, judgments, costs and expenses arising or growing out of or in connection with such injury, death, loss, damage or destruction as aforesaid, which expense shall include the cost ARKANSAS & MISSOURI RAILROAD COMPANY incurs defending itself, including attorney fees and expenses. 7. Insurance. In further consideration for the grant of this Easement, City shall acquire a policy of liability insurance which shall insure AMRR in the amount of fifteen million dollars ($15,000,000) from liability for injury or death to persons or damage to property arising from any persons using the crossing described on Exhibit 1, whether injuries are caused by the operation of the trains by AMRR or otherwise. At the option of AMRR such policy shall either name AMRR as a named insured or an additional insured of such policy. Said policy will be kept in full force and effect during the existence of this Easement and shall continue to insure AMRR for incidents arising during the existence of this Easement and until the crossing is terminated or abandoned per the terms of paragraph 5 above, regardless of when the claim is made. Such policy shall be subject to approval of AMRR and shall provide for notice to AMRR not less than 30 days of cancellation of such policy. 8. If any portion of this Easement or any provision in this Easement shall be found to be invalid or unenforceable, the remaining provisions shall continue to be fully effective and enforceable, and both parties consent to the modifications of this Easement in any manner as a court may deem necessary to preserve the grant of easement contained herein. Page 2 of 5 9. Entire Aqreement. This Agreement constitutes the entire agreement between the parties with respect to its subject matter and may not be modified or amended orally. 10. Governing Law. This Agreement shall be construed in accordance with and governed by the laws of the State of Arkansas. 11. Binding Effect. The provisions of this Agreement shall be binding upon and inure to the benefit of each of the parties and their respective heirs, successors and assigns. 12. Both parties acknowledge that the signatories below have the appropriate authority to sign on behalf of the party they represent. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this day of 12020. Page 3 of 5 Signature Print Name CITY OF FAYETTEVILLE, ARKANSAS ignahtre Tint Name ....... .......... ACKNOWLEDGMENT STATE OF ARKANSAS ) g§ COUNTY OF WASHINGTON ) On this day of . 2020, before me, the undersigned, a Notary Public, duly commissioned, qualified, and acting, within and for said County and State, appeared in person, Lioneld Jordan and Kara Paxton, to me personally well-known who stated that they are the Mayor and City Clerk for the CITY OF FAYETTEVILLE, ARKANSAS, and are duly authorized in their capacity to execute the foregoing instrument and for and in the name and behalf of the City of Fayetteville, Arkansas, and further stated and acknowledged that they had so signed, executed, and delivered said foregoing instrument for the consideration, uses, and purposes therein mentioned and set forth. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year stated above. My Commission Expires: Notary Public Page 4 of 5 ARKANSAS & MIS//SOURI RAILROAD Approved by: Signature Caren L. Kraska Print Name President Title ACKNOWLEDGMENT STATE OF ARKANSAS ) COUNTY OFQAS'11v"cD r� §§ V- On this IS day of f'Y l O-L j 2020, before me, the undersigned, a Notary Public, duly commissioned, qualified, within and for said County and State, appeared in person, CAREN L. KRASKA, to me personally well-known who stated that she is the President of ARKANSAS & MISSOURI RAILROAD COMPANY and is duly authorized in her capacity to execute the foregoing instrument and for and in the name and behalf of Arkansas & Missouri Railroad Company, and further stated and acknowledged that she had so signed, executed, and delivered said foregoing instrument for the consideration, uses, and purposes therein mentioned and set forth. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and year stated above. My Commission Expires: Notary Public Page 5 of 5 ` \PSANDRF,9p/s _ NOTARYPUBLIC _ _ Comm. a 12365395 My Comm Expires Mar 17, 2028 A,C70N r,,, OF ARK, `Ix 1,111" ■ ry O o � I � n ! �W s — � hr N P N o P I I �• II SS N I ry S w gg J � I I I€IL it 4" I � I � I rf � I 2 C�lyfl� Iv U ■ k � U u 1 4 f M3715 3 _y� _I co _ m I ! y C74� aRU I � o � �a o. S NS rn a � ID a I � 8 !I 7 W� X N N y N N In uwi g z F a to W pp Z V p6 F City of Fayetteville 10 Futrall Drive Railroad Crossing " v of FAYETTEVILLE Preliminary Cost Estimate ARKANSAS 10/ 10/2019 ITEM DESCRIPTION QTY. UNIT UNIT COST EXTENDED COST 1 Mobilization 1 LS x $ 7,000.00 = $ 7,000.00 2 Insurance and Bonding 1 LS x $ 10,000.00 = $ 10,000.00 3 Construction Control (Staking) 1 LS x $ 3,000.00 = $ 3,000.00 4 Traffic Control & Maintenance 1 LS x $ 5,000.00 = $ 5,000.00 5 Erosion Control 1 LS x $ 4,500.00 = $ 4,500.00 6 Clearing, Grubbing, & Demolition 1 LS x $ 6,000.00 = $ 6,000.00 7 R&D Existing Curb and Gutter 125 LF x $ 10.00 = $ 1,250.00 8 Unclassified Excavation 200 CY x $ 18.00 = $ 3,600.00 9 Select Embankment 175 CY x $ 25.00 = $ 4,375.00 10 Embankment 50 CY x $ 20.00 = $ 1,000.00 11 Subgrade Preparation 260 SY x $ 5.00 = $ 1,300.00 12 4" Topsoil Placement 280 SY x $ 6.00 = $ 1,680.00 13 Solid Sod 305 SY x $ 5.00 = $ 1,525.00 14 Class 7 Aggregate Base Course 120 TON x $ 40.00 = $ 4,800.00 15 HMAC Surface Course (PG70-22) 40 TON x $ 100.00 = $ 4,000.00 16 HMAC Binder Course (PG70-22) 40 TON x $ 100.00 = $ 4,000.00 17 18" Concrete Curb & Gutter 160 LF x $ 20.00 = $ 3,200.00 18 6" Concrete Trail w/Class 7 Base 140 SY x $ 65.00 = $ 9,100.00 19 Striping 1 LS x $ 10,000.00 = $ 10,000.00 20 Traffic Signs 1 LS x $ 2,500.00 = $ 2,500.00 21 Traffic Signal Modifications 1 LS x $ 75,000.00 = $ 75,000.00 22 24" Flared End Section 2 EA x $ 1,000.00 = $ 2,000.00 23 24" RCP 60 LF x $ 65.00 = $ 3,900.00 Total Estimated Construction Costs $ 168,730.00 Contingency (20%) $ 33,746.00 Sub -Total $ 202,476.00 Railroad Costs $ 519,179.14 Total Estimated Project Cost $ 721,655.14 Page 1 of 1 RF?C)RC),'SEE3 FU-rF?.AkLL 1:3FZINfE Fbk1LFtC)4kE3 C.`FtC)aSI1r**JCA for the City of Fcaycattcavi lica i Ww"e'.01�,"aN FUTRALL L L V:G z CROSSINGII A� MAY 2020 p P P P an Diagnosbr elns State .. 0—k 'E soot 01h.p., Medical f H-11h,— Park cl-, 0 Th,,z 0 East Monte fainter Drrve Rlg:,.glten I W -, I& 121 Entpmpass 3�1 0Mal Heal A 'IQ 21- 21 Easl Mary West Appleby Road 10, —1 Q E— Appl,by R.& EJason Drive - - VICINITY MAP CITY OF FAYETTEVILLE ARKANSAS www.fayetteville-ar.gov ENGINEERING DIVISION PHONE: (479) 575-8206 FAX NO: (479) 575-8202 113 W. MOUNTAIN STREET PROJECT: ENGR. No. 8126 FRAILFROA3 CROSSING REMOVAL GARF tE= nFRIVE for the City of Fayettevi 11 e MAY 2020 µ ` �' - t >1 Acatlemlc At Center '� Center i.�,� 1l 1 1yy, shop, or 111 AA 112 rP 41 l'hip - � 6 - Rz �w,i 8e� West T—hip Street f I' A ,Rq East iPwnsni PSheel 2397 d I '2 I 12, 1 ° Fayellenlle Montesorr, 217 _ 1 School J `' I! 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MOUNTAIN STREET PROJECT: ENGR. No. 8126 Transportation Bond Program Phase 1 Projects Design Engineer Original Cost Estimate Phase 1 Current Estimate Original Phase 1 Allocation Difference Transportation Bond Fund Other Funding Project Total Ph. 1 Allocation Minus Current Est. Rupple Rd. Extension - Tanyard Dr. to Weir Rd. Crafton, Tull & Associates $ 3,000,000.00 $ 3,620,701.13 $ 326,507.00 $ 3,947,208.13 $ 3,000,000.00 $ (620,701.13) Zion Rd. Improvements McClelland Consulting $ 4,900,000.00 $ 4,798,794.27 $ 2,746,675.85 $ 7,545,470.12 $ 4,900,000.00 $ 101,205.73 15th St. /Razorback Rd. Intersection COF $ 1,100,000.00 $ 990,000.00 $ 19,743.22 $ 1,009,743.22 $ 1,100,000.00 $ 110,000.00 Shiloh Dr./ Fulbright Expressway Intersection Garver Engineers $ 860,000.00 $ 1,509,000.95 $ - $ 1,509,000.95 $ 860,000.00 $ (649,000.95) Center St./ HarmonAve. Intersection McClelland $ 1,300,000.00 $ 875,476.00 $ $ 875,476.00 $ 1,300,000.00 $ 424,524.00 Steamboat Dr./ Dorothy Jeanne St. Connection COF $ 670,000.00 $ 463,374.04 $ $ 463,374.04 $ 670,000.00 $ 206,625.96 Midtown Corridor Olsson $ 5,536,000.00 $ 3,411,609.03 $ 2,100,000.00 $ 5,511,609.03 $ 3,436,000.00 $ 24,390.97 Sain St. Extension Burns & McDonnell $ 6,600,000.00 $ 1,114,420.68 $ 4,610,040.00 $ 5,724,460.68 $ 1,320,000.00 $ 205,579.32 Centennial Park Entrance Drive C.E.I. $ 1,000,000.00 $ 882,354.21 $ $ 882,354.21 $ 1,000,000.00 $ 117,645.79 College Ave/S. School Ave Corridor Projects $ 14,200,000.00 $ 4,700,000.00 $ $ 4,700,000.00 $ 4,700,000.00 $ - Maple St. Improvements Olsson $ 4,000,000.00 $ 1,000,000.00 $ 4,500,000.00 $ 5,500,000.00 $ 1,000,000.00 $ Futrall/Gregg and Shiloh/Gregg RR Crossings COF $ 1,000,000.00 $ 1,500,000.00 $ $ 1,500,000.00 $ 1,000,000.00 $ (500,000.00) Downtown Sidewalk Impts (Incl. Cultural Arts Corr.) Various $ 3,000,000.00 $ 2,580,000.00 $ $ 2,580,000.00 $ 2,580,000.00 $ MLK Area Walkability Improvements Various $ 1,000,000.00 $ 852,000.00 $ $ 852,000.00 $ 852,000.00 $ Pavement Maintenance / Overlays COF $ 2,700,000.00 $ 2,700,000.00 $ $ 2,700,000.00 $ 2,700,000.00 $ Signal Hardware / Software Upgrades COF $ 1,400,000.00 $ 1,400,000.00 $ $ 1,400,000.00 $ 1,400,000.00 $ Other Signalization (4-5 Locations TBD) COF $ 1,000,000.00 $ 1,000,000.00 $ $ 1,000,000.00 $ 1,000,000.00 $ North Street and Mission Corridor $ 342,000.00 $ 342,000.00 $ 342,000.00 $ Millsap Rd. / College Ave. Intersection Improvements $ 120,000.00 $ 120,000.00 $ 120,000.00 $ Old Wire Rd. Cycle Track (Extension) COF $ 80,000.00 $ 80,000.00 $ 80,000.00 $ Rolling Hills Improvements - College to Old Missouri $ 350,000.00 $ 350,000.00 $ 350,000.00 $ Joyce Blvd. Safety Impr. (Vantage to Old Missouri) $ 125,000.00 $ 125,000.00 $ 125,000.00 $ Contingency/Unallocated $ 1,622,858.69 $ 2,202,589.39 Total Phase 1 Design and Construction $ 36,037,589 $ 36,037,589-$579,730 ►i CITY OF FAYETTEVILLE ARKANSAS CITY OF FAYETTEVILLE TRANSPORTATION BOND PROGRAM PROGRESS REPORT — JULY 2020 The Transportation Bond Program consists of projects that will be designed, contracted, and administered by City Staff or consultants/contractors working for the City. A summary of the status of all projects in the program follows below. Funding for the Bond Program includes $36 million in bonds for the first phase of the program. 1) RUPPLE ROAD (TANYARD DR. TO WEIR RD.) Project Summary • Completion of the last missing segment of Rupple Road. • Improvements include 4 travel lanes, a center median, sidewalk on the east side, a 12' wide multi -use trail on the west side, storm sewer, lighting and street trees. • This portion of the project is being constructed as a cost -share between the City and the developer of the Magnolia Park Subdivision. a. Phase 1 — Cost Share This portion of the project is being constructed as a cost -share between the City and the developer of the Magnolia Park Subdivision. • Recent Actions: 1. Cost share in the amount of $2,295,267.72 was approved at the 10/18/18 City Council meeting. 2. Construction began in November 2019 and was scheduled to be completed in July 2020. 3. Waterline installation is nearing completion. • Upcoming Activities: 1. Storm sewer installation will begin on the south end and extend north. b. Phase 2 — City Portion This portion of the project is fully funded by the City and was bid as a separate project. This portion of the work will connect Phase 1 to both the east and west sections of Weir Road. • Recent Actions: 1. City Council approved the design contract with Crafton Tull and Associates in July 2019. 2. Final design was submitted to the City at the end of January 2020. 3. Bid opening was March 11, 2020. Emery Sapp and Sons was the low bidder. 4. City Council approved the construction contract with Emery Sapp and Sons on April 7, 2020. Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov 5. A contract amendment with Crafton, Tull and Associates was approved by the city council for construction phase engineering services on May 19t" 6. A notice to proceed for construction was issued for 6/6/20 and work has begun. Upcoming Activities: 1. Waterline installation is nearing completion. 2. Storm sewer and earthwork construction will begin soon. 3. Construction is scheduled to be completed by January 2021. 2) ZION ROAD PHASE II (VANTAGE DR TO CROSSOVER RD) a. Project Summary/Status • Improvements include 2 travel lanes, a center turn lane, sidewalk on the south side, a 10' wide trail on the north side, storm sewer, lighting and street trees. b. Recent Actions: • City Council approved the design contract amendment with McClelland Consulting in July 2019. • City Council approved a contract amendment to add lighting and street trees to the project design on January 7, 2020. • Plans are complete. • Land acquisition was finalized in May 2020. • A bid opening was held on June 24, 2020. Tri Star Contractors, LLC was the low bidder. This was approved by the city council at the July 21, 2020 council meeting. c. Upcoming Activities: • Upon receipt of the contractors bonds and insurance, a pre -construction conference will be scheduled and a notice to proceed will be issued. 3) STEAMBOAT / DOROTHY JEANNE CONNNECTION a. Project Summary/Status • This project is being designed in-house by the City Engineering Division. • Improvements include 2 travel lanes, sidewalk on the south/east side, a 10' wide trail on the north/west side and street trees. b. Recent Actions: • Land acquisition is complete. • Design and land acquisition are 100%. • A bid opening was held on May 28, 2020. Sweetser Construction was the low bidder. • Construction contract was approved by the city council on June 16, 2020. • Notice to proceed was issued for July 13, 2020. • Construction has begun. Clearing and demolition is underway. c. Upcoming Activities: • Construction is expected to be complete by January 2021. 4) SHILOH DR. / FULBRIGHT EXPRESSWAY INTERSECTION a. Project Summary/Status • Improvements include the construction of a roundabout at the intersection of Steele and Shiloh with on and off ramps to the Fulbright Expressway. The existing on and off ramps are proposed to be removed with this project. b. Recent Actions: • City Council approved the design contract with Garver Engineers in September 2019. • Surveys and the traffic study have been developed. • Correspondence with ArDOT concerning the proposal. • The conceptual design was submitted to the City for review along with the traffic study. • The traffic study, report and conceptual plans were submitted to ArDOT for review. c. Upcoming Activities: • Engineering staff is working with Garver to reduce the scope of the work and to bring the costs of the project down. 5) CENTER / HARMON INTERSECTION a. Project Summary/Status • Improvements include widening to accommodate turn lanes, sidewalks on the south side, multi -use trail on the north and west sides, installation of a traffic signal, and pedestrian accommodations. b. Recent Actions: • City council approved the design contract with McClelland Engineers in November 2019. • 30% conceptual plans were submitted and reviewed in January 2020. • 60% Design Plans were submitted on May 15, 2020. Plans were reviewed and comments sent to MCE. c. Upcoming Activities: • Coordination with U of A Transit. • Utility coordination. • Final design submittal is expected in mid -September 2020. 6) MIDTOWN CORRIDOR a. Project Summary/Status • The corridor improvements include the evaluation of the on and off ramp intersection of 149 at Porter Road, street , bicycle and pedestrian improvements along Porter, Deane and Sycamore to the Razorback Greenway, and the Mid -town Trail from the Razorback Greenway to College Avenue. The specific cross sections will be determined in the conceptual phase of the design. b. Recent Actions: • City council approved the design contract with Olsson in November 2019. • Survey work has been underway. • Design charette was held March 11t" and 12t" at the Methodist Church at the corner of Garland and Sycamore. c. Upcoming Activities: • The consultant has submitted the 30% conceptual design. Staff is currently reviewing the submittal and will be providing comments to Olsson. • The trail alignment through Tri-Cycle Farms will be evaluated. 7) SAIN STREET EXTENSION (JOYCE BLVD TO FLYOVER) a. Project Summary/Status • This project was recently selected for federal STP-A funding. The funding is for planning, design, and environmental review of a connection between Vantage Drive and Sain Street, including a connection to the flyover bridge at 71 B and the Fulbright Expressway. Burns & McDonnell is the design consultant. b. Recent Actions: • Received approval from ArDOT with authorization to acquire ROW. • Received review comments from ArDOT to the resubmittal of the 100% plans on 1/14/20. c. Upcoming Activities: • Land acquisition continues. 3 of the 9 properties remain. • Consultant will make the minor revisions to the 100% plans and then the plans will be ready for construction • Once all the properties are required, send the documentation to ARDOT for approval and authorization the bid the project. 8) MAPLE ST. CYCLE TRACK a. Project Summary/Status • This project will include street improvements and the creation of a bicycle corridor between the Razorback Greenway and Garland Ave. along the south side of Maple St. Major project elements include construction of a 2-way cycle track along the south side of Maple St., signalization at Gregg Ave. and Maple St., storm drainage and new sidewalks along both sides of Maple St. between Gregg Ave. and Garland Ave. b. Recent Actions: • Meetings with the U of A to discuss the plan updates and funding. • Selection of a Construction Manager at Risk was be done on July 7, 2020. c. Upcoming Activities: • Request has been made for matching private grant funding for construction. • Construction planned for February of 2021. 9) 15t" ST. / RAZORBACK RD. INTERSECTION a. Project Summary/Status • This project is being designed in-house by the City Engineering Division. • Improvements include an additional lane on the eastern leg of the intersection to provide a dedicated left-hand turn lane. The intersection will be signalized with pedestrian accommodations. Sidewalks will be included on both the north and south sides of 15th Street for the length of the project. b. Recent Actions: • Plans are at 90% design. • Plans have been submitted to the railroad to coordinate the design of the railroad modifications. • Review comments were received from ArDOT in mid -June. c. Upcoming Activities: • Plan revisions will be submitted to ArDOT for their second review. 10) HIGHWAY 71 B CORRIDOR a. Project Summary/Status • Improvements to these corridors could include striping, widening and/or narrowing of the roadway, utility relocation (including burial of overhead utilities), sidewalk/trail installation, accommodations for transit systems, 151 elimination or reconfiguration of driveways, additional traffic signals, medians, plazas, art installations, lighting, wayfinding, protected intersections, parking, LID stormwater strategies and other corridor improvements to be identified in the design process. b. Recent Actions: • Engineering selection committee was held on March 5, 2020. Consultants were selected for the Archibald Yell Safety Improvements project and the Appleby/Plainview/Rolling Hills Connection project. Two consultants were selected to be interviewed for the remaining Highway 71 B projects. Garver Engineers was selected for the design • Design contract with Garver Engineers was approved at the July 7, 2020 city council meeting. c. Upcoming Activities: • A design kick-off meeting is schedule with staff and Garver Engineers on July 30tn 11) APPLEBY / PLAINVIEW / ROLLING HILLS CONNECTION a. Project Summary/Status • This project includes an extension of Rolling Hills Drive into the Fiesta Square Shopping Center, a direct connection from Appleby Road to Rolling Hills and an extension of Plainview Drive south into the Fiesta Square Shopping Center. These streets will all intersect at a roundabout on the east side of the shopping center. b. Recent Actions: • Engineering selection committee was held on March 5, 2020. Garver Engineers was selected for the design of this project. • The design contract was approved the City Council at the June 4, 2020 council meeting. • A design kick-off meeting was held with Garver on June 18, 2020. c. Upcoming Activities: • The traffic study and survey work has begun. • Conceptual design is scheduled to be completed by the end of September 2020. 12) ARCHIBALD YELL BLVD. SAFETY IMPROVEMENTS a. Project Summary/Status • The goals of this project include providing safe pathways for pedestrians to cross Archibald Yell Blvd., increasing safety at the College Ave./Rock St./Archibald Yell Blvd. intersection, and providing space for pedestrian and bicycle facilities along Archibald Yell Blvd. b. Recent Actions: • Engineering selection committee was held on March 5, 2020. Garver Engineers was selected for the design of this project. • The design contract was approved the City Council at the June 4, 2020 council meeting. • A design kick-off meeting was held with Garver on June 18, 2020. c. Upcoming Activities: • The traffic study and survey work has begun. • Conceptual design is scheduled to be completed by the end of September 2020. 13) ROLLING HILLS IMPROVEMENTS (COLLEGE TO OLD MISSOURI) a. Project Summary/Status • Improvements include street narrowing with new curb and gutter, storm sewer, mini -roundabouts, and bicycle/pedestrian facilities. b. Recent Actions: c. Upcoming Activities: • Engineering selection committee expected in summer 2020. 14) JOYCE BLVD. SAFETY IMPROVEMENTS a. Project Summary/Status • Safety improvements to Joyce Blvd. between Vantage Dr. and Old Missouri Rd. Specific improvements will be identified by a study of the corridor to identify mechanisms and causes of crashes in the area. A turn lane will be investigated as a solution, but other solutions will be considered as well. b. Recent Actions: c. Upcoming Activities: • Design is scheduled to begin in the second quarter of 2021. 15) NORTH ST. / MISSION BLVD. CORRIDOR STUDY a. Project Summary/Status • Garland Ave. to Gregg Ave. — Pedestrian improvements to connect retail and restaurant areas on Garland Ave. to residential areas and the Razorback Greenway. Pedestrian safety improvements at the Garland/North intersection. • Highway 71 B (College Ave) Intersection — Left turn lane for west bound traffic east of 71 B and signalization upgrades to reduce congestion. • Highway 71 B to Mission Blvd. — Pedestrian improvements and intersection improvements at Hillcrest. • Mission Blvd. to Old Wire Rd. — Additional lane for vehicles turning right on North St. with pedestrian and bicycle accommodations. b. Recent Actions: • Selection of Crafton Tull for design of North Street/Mission Blvd intersection and trail along Mission Blvd. This project will be partially funded with Trail Bond funding. • A design contract with Crafton, Tull and Associates was approved at the July 7, 2020 city council meeting. c. Upcoming Activities: • Survey work has begun. 16) OLD WIRE RD. CYCLE TRACK (EXTENSION) a. Project Summary/Status • An extension of the cycle track completed in 2019. This project will extend from Gulley Park to the Old Wire/Old Missouri intersection where it will turn north and continue to the intersection with Rolling Hills Drive. • The design will include curb and gutter, a 4' stamped concrete median, a 9.5' wide cycle track and an elevated 5' sidewalk adjacent to the cycle track. b. Recent Actions: • Field survey is complete. c. Upcoming Activities: • Design is scheduled to begin in the second quarter of 2021.